July 28, 2026
Agenda Item No. 14
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Assistant City Engineer - 949-644-3315, [email protected] TITLE:
Approval of Professional Services Agreement with Dokken Engineering for the Birch Street Pavement Rehabilitation Project - Contract No. 10147-1 (27R13) ABSTRACT:
As part of the City of Newport Beach’s (City) Pavement Management Plan, Birch Street from Bristol Street North to Jamboree Road is scheduled for pavement rehabilitation in Fiscal Year 2027-28. Staff requests City Council approval to enter into a professional services agreement (PSA) with Dokken Engineering of Irvine, to prepare the necessary construction documents.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve a Professional Services Agreement with Dokken Engineering, Inc. of Irvine, for Birch Street Pavement Rehabilitation Design Services for a total not-to-exceed amount of $356,200 and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION:
As part of the City’s Pavement Management Plan, Birch Street from Bristol Street North to Jamboree Road (Project No. 27R13) is scheduled for pavement rehabilitation in FY 2027-28 ( Attachment A). Proposed improvements involve grinding and overlaying the existing asphalt pavement with rubberized asphalt concrete; repairing localized areas of pavement failure; replacing deteriorated concrete curbs, median curbs, gutters, sidewalks, driveway approaches, and access ramps; modifying and installing street signs and pavement striping; adjusting utilities to grade; and performing other incidental items of work as required.
Last year, staff issued a request for proposals (RFP) for professional engineering services for the San Miguel Drive (San Joaquin Hills Road to Old Ford Road) Pavement Rehabilitation Project (Project No. 26R11) and received 16 proposals. The proposals were reviewed by a three-person technical panel. Eleven of these proposals met the minimum total score of 210 out of 300 (70%). The scoring for the proposals was as follows:
PROPOSER
TOTAL SCORE (Out of 300)
OVERALL RANK
Stantec Consulting Services, Inc.
273
1 X Engineering and Consulting, Inc.
261
2 Dokken Engineering, Inc.
246
3 Kreuzer Consulting Group, Inc.
238
4 Onward Engineering
228
5 Ardurra Group, Inc.
227
6 CSG Consultants, Inc.
224
7 Tetra Tech, Inc.
217
8 AZTEC Engineering Group, Inc.
215
9 DMS Consultants, Inc.
214
10 HW Lochner, Inc.
212
11 The design scope of work for the Birch Street Pavement Rehabilitation Project is virtually identical to the design work needed for the San Miguel Drive Pavement Rehabilitation Project. Stantec Consulting Services was awarded a PSA for the San Miguel Pavement Rehabilitation Project on August 26, 2025. Taking the opportunity of piggybacking on the RFP for street design work, the City also approved a PSA with X Engineering and Consulting on May 12, 2026, for engineering design services for the Utility Assessment District 124 Alley Restoration Project.
As shown in the table above, Stantec Consulting Services, X Engineering and Consulting, and Dokken Engineering were the top three engineering companies from a highly qualified pool of firms. The San Miguel Drive Pavement Rehabilitation Project RFP indicated that the City may use the results of the selection process for future similar pavement rehabilitation projects as staff believes utilizing the highest ranked firms from this existing RFP leverages proven expertise, eliminates redundant procurement tasks, and minimizes project delays. Based on past performances, Dokken Engineering has the expertise and experience needed to complete construction documents for pavement rehabilitation projects. In addition, Dokken Engineering has successfully completed similar projects for other local agencies as well as for the City. Given that the Birch Street and the San Miguel Drive Pavement Rehabilitation projects are virtually identical in scope, staff requested a proposal from Dokken Engineering for the Birch Street Pavement Rehabilitation Project. Dokken Engineering’s proposal reaffirms its expertise and ability to successfully complete design and construction documents for pavement rehabilitation projects. Therefore, staff recommends approving a PSA with Dokken Engineering to complete the final design efforts for the Birch Street Pavement Rehabilitation Project. Staff will issue a new RFP for the next series of pavement rehabilitation projects.
The proposed scope of work includes research and data collection; utility coordination; design surveying; signing and striping inventory; base mapping; geotechnical testing and preparation of a pavement report; and preparation of final construction documents including engineering plans, specifications, and a cost estimate. Construction is tentatively planned for summer 2027.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for this service. Professional services will be expensed to the following account:
Account Description
Account Number
Amount
SB1 Road Maintenance & Rehabilitation Account (RMRA)
12601-980000-27R13
$356,200
SB1 RMRA revenues are state fuel and vehicle registration taxes imposed by the Road Repair and Accountability Act of 2017.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Attachment B – Professional Services Agreement with Dokken Engineering Approval of Professional Services Agreement with Dokken Engineering for the Birch Street Pavement Rehabilitation Project - Contract No. 10147-1 (27R13) July 28, 2026
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