August 25, 2026
Agenda Item No. 9
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Assistant City Engineer - 949-644-3315, [email protected] TITLE:
Citywide ADA Improvements – Notice of Completion for Contract No. 9943-1 (26R12) ABSTRACT:
On February 24, 2026, the City Council awarded Contract No. 9943-1 for the Citywide ADA Improvements project to Heed Engineering. The project reconstructed deteriorated concrete sidewalks, curb ramps, driveway approaches, and gutters to meet standards set by the Americans with Disabilities Act (ADA). The work is now complete and staff requests City Council acceptance and closure of the contract.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$429,400.00
$513,743.25
$84,343.25
19.6%
Allowed Contract Time + Approved Extensions (Days) =
60 Actual Time Used (Days)
55 The Citywide ADA Improvements project included removal and reconstruction of deteriorated concrete sidewalks, curb ramps, driveway approaches, and gutters to eliminate potential tripping hazards. This project also included construction of new curb ramps at intersections to improve access.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
429,400.00
Actual Cost of Bid Items Constructed:
$
427,102.00
Total Change Orders:
$
86,641.25
Final Contract Cost:
$
513,743.25
The final total contract amount was $513,743.25, which was approximately 19.6% higher than the original bid amount. This cost increase was primarily due to construction of additional curb ramps, cross gutters, and sidewalk panels that were not compliant with City of Newport Beach (City) standards and the ADA.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule N/A
Actual Start of Construction Per Notice to Proceed
April 6, 2026
Estimated Completion per Annual Baseline Schedule
N/A
Substantial Completion Date Inclusive of Extra Work
June 19, 2026
This project was not included in the adopted Fiscal Year 2025-26 Capital Improvement Program (CIP). Therefore, estimated construction start and completion dates were not assigned on the baseline schedule. Community Development Block Grant (CDBG) funds became available to the City for accessibility improvement projects in 2025 and 2026 and were added to the FY 2025-26 CIP budget through a budget amendment. Staff prepared the construction documents for this project based on funding availability.
Additional time was given to the contractor to complete the work due to the additional scope of work. The contractor was able to complete all the proposed improvements, including the change order work, within the time allotted.
FISCAL IMPACT:
The Citywide ADA Improvements project was funded from the FY 2025-26 CIP budget. Funds for the construction contract were expended from the following account:
Account Description
Account Number
Amount
CDBG
12001-980000-26R12
$
513,743.25
Total:
$
513,743.25
The CDBG Program was initiated by Congress in 1974 as part of the Housing and Community Development Act. The program is funded directly by the United States Congress and is administered by the U.S. Department of Housing and Urban Development.
ENVIRONMENTAL REVIEW:
On February 24, 2026, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c), Class 2 (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Citywide ADA Improvements – Notice of Completion for Contract No. 9943-1 (26R12) August 25, 2026
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