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MINUTES
City Council
Wednesday, June 15, 2022
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALLED TO ORDER
6:00 PM
ROLL CALL
Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Katherine Aleman, Council Member
Kevin Bash, Council Member
Ted Hoffman, Council Member
CLOSED SESSION
§54956.9 (d)(1) - Conference with Legal Counsel - Anticipated Litigation One Case
RECONVENED PUBLIC SESSION
7:00 PM
REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Harper stated there were no reportable actions.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Robin Grundmeyer
INVOCATION
Pastor Brittian Bowman
Community Church of Norco
PRESENTATIONS
Community Spirit Award:
Mayor Bash presented the Community Spirit Award to the the George Ingalls Veterans Memorial Committee for their dedication to community service and to the betterment of the City of Norco.
Proclamation:
Mayor Newton called upon Richard Esquivel, Jacob Daruvala, Jared Scott, Jen and Donna Smith Lyon, and Scott and Michael Da Rosa (Da Rosa Family could not attend) to accept the Proclamation on behalf of the Community celebrating and recognizing June as Pride Month. 1 CITY COUNCIL REPORTS ON REGIONAL BOARDS
The Mayor, Mayor Pro Tem and Council Members provided reports on their recent individual participation in committees, commissions, regional boards and community organizations.
2. CONSENT CALENDAR
a)
Approve Consent Calendar.
M/S BASH/HOFFMAN Approve Consent Calendar as presented with exception of Items C, J, L and Q pulled for discussion. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
2.A.
Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only.
Action: Waived reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.
2.B.
Approval of City Council Special Meeting Minutes
Action: Approved the City Council Special Meeting Minutes of May 31, 2022.
2.D.
City of Norco’s Conflict of Interest Code Amendment
Action: Adopted
Resolution No. 2022-30
, amending the City’s Conflict of Interest Code
2.E.
Fiscal Year 2021-2022 California State Fire Marshal Annual Inspection Compliance Report Action: Received and Filed the Fiscal Year 2021-2022 California State Fire Marshal Annual Inspection Compliance Report
2.F.
Accept quotes from Multiple Vendors to Provide Waterworks Parts Supplies for Fiscal Year 2022-23 Action: Accepted quotes from multi vendors to provide waterworks parts supplies for Fiscal Year (FY) 2022-2023, and authorized the City Manager to issue open purchase orders for the waterworks parts supplies in a not-to-exceed cumulative amount of $170,000 for Fiscal Year 2022-2023.
2.G.
Acceptance of Proposal and Award Contract for On-Call Street Striping and Pavement Marking Services Action: Accepted the proposal submitted for performance services to provide Annual On-Call Street Striping and Pavement Marking Services, awarded a three-year contract to Orange County Striping Service, Inc. and authorized the City Manager to execute the contract in the amount not to exceed $70,000 annually.
2.H.
Acceptance of Proposal and Award Contract for Traffic Signal Maintenance Services Action: Accepted the proposal submitted for performance services to provide Annual Traffic Signal Maintenance Services, awarded a three-year contract to Yunex LLC, and authorized the City Manager to execute the contract in the amount not-to-exceed $180,000 annually.
2.I.
Acceptance of Proposal and Award of Performance Services Contract for On-Call Street Maintenance Services Action: Accepted the proposal submitted for performance services to provide Annual On-Call Street Maintenance, awarded a three-year contract to Hardy & Harper, Inc., Santa Ana, California, and authorized the City Manager to execute the contract in the amount not-to-exceed $300,000 annually.
2.K.
Resolutions Calling the 2022 General Municipal Election Action: Adopted
Resolution No. 2022-32
, requesting the Board of Supervisors of the County of Riverside consent to conducting the November 8, 2022 General Municipal Election in the City of Norco by the County of Riverside Registrar of Voters; Resolution No. 2022-33
calling and giving notice of the General Municipal Election to be held on November 8, 2022; and Resolution No. 2022-34
, adopting regulations for the candidates for elective office.
2.M.
Change Order Request for Norco MDP Line S-2 Storm Drain Project (Design) Action: Reviewed and approved Change Order Request in the amount of $34,110 for the Norco MDP Line S-2 Storm Drain Project (Design).
2.N.
Approval of a Resolution Fixing the Employee's Contribution Under the Public Employee's Medical and Hospital Act Action: Adopted
Resolution No. 2022-35
,
to implement changes in the amount of health insurance subsidy to be paid by the City for members of the Norco General Employee Association (NGEA), Non-Represented Mid-Management/Confidential and Management Employees and City Council. These changes would become effective August 1, 2022.
2.O.
Acceptance of the Professional Design and Security System Upgrade for Norco Sheriff Station and City Hall Project as Complete.
Action: Accepted the Professional Design and Security System Upgrade for Norco Sheriff Station and City Hall Project as complete and authorized the City Clerk to file a Notice of Completion with the County of Riverside.
2.P.
Approval of Memorandum of Understanding for Norco General Employees Association (NGEA) Action: Adopted
Resolution No. 2022-36
to approve Memorandum of Understanding between the City of Norco and Norco General Employees Association for FY 2022-2023; and the update to the Classification List.
2.R.
Approval of Salary and Benefits Resolution for Management Personnel for Fiscal Year 2022-2023 Action: Adopted
Resolution No. 2022-37
, approving the Annual Salary and Benefits for Management Personnel
2.S.
Approval of Salary and Benefits Resolution for Middle Management, Professional, and Confidential Personnel for Fiscal Year 2022-2023 Action: Adopted
Resolution No. 2022-38
, approving the Annual Salary and Benefits for Middle Management, Professional, and Confidential Personnel 3 ITEM(S) PULLED FROM CONSENT CALENDAR
2.C.
Recap of Actions Taken by the Planning Commission at its Meeting Held on June 8, 2022.
Mayor Newton discussed issues with CUP for Freddy's and Dutch Brothers Coffee, asked for the planning commission architect review board to look at this again due to traffic issues and the location.
Planning Director Robles stat that with respect to architecture, only some elements to be could be changed like western silhouettes.
She stated regarding traffic the project was laid out and incorporated and the project was developed with 3 drive through lanes, exiting better, and more numbers of cars can be on site.
Public Works Director Blais stated that they had no specific number of cars to expect, we wont know how busy until its open.
Mayor Newton asked about verifying how many possible visitors to the location.
Public Works Director Blais stated that he cant predict how successful it will be.
City Attorney Burns stated that Council can appeal this at this time and if it gets fixed you can remove the appeal later.
Council Member Aleman stated she is not in favor of appealing.
Greg motion approve as presented.
M/S NEWTON/GRUNDMEYER Receive and file the recap of actions taken by the Planning Commission at its meeting held on June 8, 2022. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
2.J.
Implementing Water Conservation Shortage Alert Condition, Response Level 2 Council Member Hoffman discussed the emergency orders on page 227 of report, use of potable water, because of the regulation on dust control how effective are we going to be at Ingalls Park for events.
Public Works Director Blais stated we don't have alternative resources of water so this restriction would not apply.
Council Member Hoffman asked how do we explain to community we are using water and they cant and discussed Level 3 and Level 2 implementation.
Public Works Director Blais stated that there is Level 2 to implement, but does not expect Level 3 to be activated.
City Attorney stated that ultimately Level 3 the City will get to address that prior to implementation.
Following discussion motion was made.
M/S HOFFMAN/NEWTON Adopt Resolution 2022-31 to implement Level 2 of the City's Emergency Water Conservation Program, to comply with the State Water Resources Control Board Emergency Water Conservation Regulation, restricting certain water uses in the City of Norco, California.
The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
2.L.
Approval of Contract for Design Services to Upgrade the Existing Recycled Water Pump Station Council Member Hoffman had questions related to the estimation of design engineering and what is actually being done.
Public Works Director Blais stated that currently there is no agreement.
Council Member Hoffman discussed negotiations with the Navy.
Public Works Director Blais stat that we could work with the Navy in theory.
Mayor Newton discussed that 4 or 5 years ago there were talks about the recycle pumps and those pumps had not been used they were seized. He also discussed costs of the pumps at that time.
Public Works Director Blais addressed Mayor Newtons Concerns.
Mayor Newton asked the City Manager to get costs numbers from previous pumps installed.
Following further discussion motion was made
M/S HOFFMAN/NEWTON Approve a contract with Krieger & Stewart Engineering Consultants for design services for upgrades to the existing Recycled Water Pump Station located at the Western Riverside County Regional Wastewater Authority facility and authorize the City Manager to issue a purchase order in the amount not to exceed $85,800. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
2.Q.
Approval of Six-Month Extension for Citywide Landscaping Services Council Member Hoffman asked how this extension would affect the LMD's assessment due in August. He was concerned about deficits due to this increase.
Facilities and Maintenance Director Hamilton discussed that the LMD's were based the 7% increase.
She discussed the online bidding process will be more competitive.
Finance Director Free stated that the engineer is currently working on the engineer report and there could be a Prop 218 hearing in the future.
City Manager Okoro addressed Council Member Hoffmans concerns stating that this will not change the LMD's much and the engineer report will factor in that 6 month cash flow.
Mayor Newton asked if Brighview if performing at standard, referring to issues in previous service.
Facilities and Maintenance Director Hamilton stated Brightview has has gotten better, there is a new area supervisor and punch list reviews.
She stated that it was time to go out to bid to see what other options the City has.
Following further discussion motion was made.
M/S NEWTON/HOFFMAN
Approve six-month contract extension and contract addendum for the Citywide Landscaping Service with BrightView Landscape Services, Inc., in the amount of $396,150 with the option of additional enhancement and irrigation work as needed in City Facilities and Landscape Maintenance Districts.
The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
4. PUBLIC COMMENTS
Bob Frosheiser thanked Inspector Sezenol for his excellent work on his home.
JT Garoutte spoke on the horse that got on the freeway and cattle guards to prevent the livestock from getting on the freeways. He suggested that the above grate would work best, needing 8 of them.
Lacey David NGEA President thanked the City Council for recognizing the employees and their hard work.
Bonnie Slager thanked the City for the Gold Star Memorial event stating it was fantastic, discussed the animal control presentation and let the community know it was time to buy fair buttons fir presale 20$ for all weekend and at the gate wristbands only good for 1 day. 5 DISCUSSION / ACTION ITEM(S)
5.A.
Appointments to Various Commissions
City Clerk
presented the report on the Annual Recruitment Commissions, Committees, and Advisory Council. She stated there were 4 vacancies at this time, 1 for Parks and Recreation Commission, 2 for Planning Commission and 1 for Streets, Trails and Utilities Commission.
She reviewed the requirements to apply for a City Commission, Committee or Advisory Council and reviewed the process taken for the recruitment.
Mayor Newton opened Public Comment.
Applicants Jim Pollard, Aimee Muro, and Jeff Shyu all applicants that spoke on their behalf as to their qualifications for being considered for appointments.
Public Comment was closed.
City Clerk Roa passed out appointment ballots to the Mayor and City Council for their selections.
The following were the votes as received.
Mayor Newton: Parks and Recreation Commission - Leia Neitzel, Planning Commission - Fia Sullivan and Jeff Shyu, Streets, Trails and Utilties Commission - Jim Pollard Mayor Pro Tem Grundmeyer: Parks and Recreation Commission - Aimee Muro, Planning Commission - Fia Sullivan and Jeff Shyu, Streets, Trails and Utilties Commission - Jim Pollard Council Member Aleman: Parks and Recreation Commission - Leia Neitzel, Planning Commission - Aimee Muro and Jeff Shyu, Streets, Trails and Utilties Commission - Audrey Pavia Council Member Bash: Parks and Recreation Commission - Leia Neitzel, Planning Commission - Aimee Muro and Jeff Shyu, Streets, Trails and Utilties Commission - Jim Pollard Council Member Hoffman: Parks and Recreation Commission - Aimee Muro, Planning Commission - Fia Sullivan and Jeff Shyu, Streets, Trails and Utilties Commission - Jim Pollard As a result of a majority ballot vote the Mayor and City Council made the following appointments:
Parks and Recreation Commission:
Leia Netzel
Planning Commission: Fia Sullivan and Jeff Shyu
Streets, Trails and Utilties Commission: Jim Pollard.
5.B.
Rate Adjustments Proposed by Waste Management of the Inland Empire for Fiscal Year 2022-2023.
Finance Director Free presented the report on the rate adjustments proposed by Waste Management of the Inland Empire for Fiscal Year 2022-2023.
Council Member Bash had questions regarding the "Scout" fees.
Finance Director Free answered the questions.
Mayor Pro Tem Grundmeyer had concerns with the letter noted as Attachment D regarding Viramontes. She asked if the Manure rate includes the fuel rate or will it go up as the fuel rates go up.
City Manager Okoro stated that the fuel costs are not part of the contract.
Glenda from Wastemanagement stated they are responsible for the fuel costs.
Mayor Pro Tem Grundmeyer discussed concerns and had questions regarding, alternative disposal options, were efforts made or futile, felt they were brushed over at best especially as we look at the state regulations, and she questioned advances in technology to benefit Wastemanagment and our community.
Glenda from Wastemanagement stated that they still have the best outlet for manure and stated their Organics Specialist is in audience to help with questions.
She stated his team is dedicated and if their was new technology they would bring it to the City of Norco.
Council Member Hoffman had questions and concerns related to "Scout" fees and Private Haulers.
Glenda from Wastemangement answered questions and discussed concerns.
Mayor Newton questioned Fuel Surcharges and if Wastemanagement tried to negotiate the contract in any way.
City Manager Okoro stated that surcharges are not part of the contract and that he did meet with Wastemanagement and asked that they back consider lower than the CPI and they came back and asked for an extension on contract inlieu of granting rate increase.
City Manager Okoro stated that the two items are very separate and the City should not look at the contract from that perspective.
Mayor Newton asked of any of this could trigger a Prop 218 hearing.
City Attorney and City Manager stated nothing would trigger Prop 218 hearing and that this is all part of the existing contract for raise by the CPI.
Council Member Bash asked the City Attorney to define the what a Prop 218 hearing is for the public.
City Attorney explained the Prop 218 hearing process and what it is.
Mayor Newton opened public comments.
There were no public comments at this time.
Mayor Newton closed public comments.
Council Member Bash discussed previous 2015 vote with problems with Wastemangement, his concern with the scout service, manure to energy, being proactive and innovative.
Mayor Pro Tem Grundmeyer stated she agreed with Council Member Bash.
She discussed the need to protect the Norco lifestyle, keep animal keeping affordable, 2024 will be here quicker than we know it to bid on a new vendor.
She discussed the service and problems she has had as a community member with Wastemanagement.
Council Member Hoffmand stated he was not happy with what we are doing with manure and the rates. He asked that the City use franchise fees to make up the difference of the CPI increase.
Mayor Newton discussed going out to bid next year, rebates a possibility, and ideas to help the community with the increase.
Following discussion motion was made.
M/S BASH/ALEMAN Adopt Resolution No. 2022-39, approving Cost of Living and Pass-Through Adjustments for FY 2022-2023. The Motion was carried by the following roll call vote:
AYES:
GRUNDMEYER, ALEMAN, AND BASH
NOES:
NEWTON AND HOFFMAN
ABSENT:
NONE
ABSTAIN:
NONE
6 PUBLIC HEARING(S)
6.A.
Approval and Adoption of the City of Norco Operating Budget for Fiscal Year 2022-2023 Finance Director Free City of Norco Operating Budget for Fiscal Year 2022-2023 for approval.
Mayor Newton opened the Public Hearing.
There were no public comments at this time.
Mayor Newton closed the Public Hearing.
Council Member Aleman thanked staff for their hard work.
Council Member Bash thanked the City Manager for all he has done in his tenure at the City of Norco.
Mayor Newton thank staff for a great job and asked that staff consider the new positions of the building official and possible alternatives of a Chief Building Inspector.
City Manager Okoro stated they will weigh the pros and cons.
Following discussion motion was made.
M/S NEWTON/HOFFMAN Adopt Resolution
No. 2022-40 appr
oving and adopting the City Operating Budget for Fiscal Year 2022-2023 and authorizing appropriations therefrom. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
6.B.
Approval of the Five-Year Capital Improvement Program for Fiscal Years 2023-2027.
Finance Director free presented the Five-Year Capital Improvement Program for Fiscal Years 2023-2027.
Mayor Newton opened the Public Hearing.
Bill Naylor spoke about two projects
related to streets and trails.
Mayor Newton closed the Public Hearing.
Mayor Newton and Council Member Hoffman discussed carry over items as priority to be completed.
Following discussion motion was made.
M/S BASH/ALEMAN Adopt Resolution No. 2022-41 approving and adopting the City of Norco Capital Improvement Program Budget for Fiscal Years 2023-2027.
The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
a)
Continue Public Hearing - First Reading, Ordinance 1083 (City of Norco): A City-Initiated proposal to amend Norco Municipal Code (NMC), Title 18 “Zoning”, to add Chapter 18.70 "Inclusionary Housing Program". Zone Code Amendment 2022-03 M/S NEWTON/GRUNDMEYER Continue Public Hearing to City Council Regular Meeting scheduled for Wednesday, July 6, 2022. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
7. CITY COUNCIL / STAFF COMMUNICATIONS
Council Member Hoffman discussed the VA's OFfice has a PTSD Awareness day as June 27, 2022, online list of resources for Veterans.
Katherine discussed the two years left on Wastemanagement contract and stated that the sooner the better to get it out to bid and asked for a report from the City Manager on the process of when to start, need of consultant, getting exactly what we need and the timeline with option.
Council Member Bash discussed the EAT program and a demo farm and asked to agendize item for further discussion.
M/S ALEMAN/BASH Approve waste management RFP for discussion at future City Council meeting. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
M/S BASH/GRUNDMEYER Approve discussion of possible demo farms in the City of Norco collaborating with the EAT Program. The Motion was carried by the following roll call vote:
AYES:
NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES:
NONE
ABSENT:
NONE
ABSTAIN:
NONE
8. ADJOURNMENT
Mayor Newton Adjourned the meeting at 9:45 p.m.
_________________________________
Dana Roa, CMC
City Clerk