Norco City Council
September 21, 2022

AGENDA
City Council
Wednesday, September 21, 2022
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Greg Newton, Council Member
Robin Grundmeyer, Mayor
Katherine Aleman, Council Member
Kevin Bash, Mayor Pro Tem
Ted Hoffman, Mayor Pro Tem

CLOSED SESSION
§54956.8 - Conference with Legal Counsel - Real Property Negotiation Property: APN's:122-070-023 and 122-070-026 (Hamner Ave/Hidden Valley Parkway)
City Negotiator: City Manager Lori Sassoon
Under Negotiation: Price and Terms
§54956.8 - Conference with Legal Counsel - Real Property Negotiation Property: APN: 133-200-022 (Sixth Street/California Avenue) City Negotiator: City Manager Lori Sassoon
Under Negotiation: Price and Terms
§54957.6 – Conference with Labor Negotiator
Negotiating Party: City Manager Sassoon
Norco General Employees Association, Unrepresented Employees: MidManagement, Confidential, and Management Employees, and Utility Workers Union of America, AFL-CIO Local 606
RECONVENE PUBLIC SESSION 7:00 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE Mayor Pro Tem
Robin Grundmeyer
INVOCATION BJ Walker
Church of Jesus Christ of Latter-Day
Saints
City Council Agenda - September 21, 2022
PRESENTATIONS Community Spirit Award
Andrea Gladson
Proclamations:

National Preparedness Month
National Senior Center Month

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS

2. CONSENT CALENDAR
All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the presiding governmental body, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the governmental body or the audience request specific items be removed from the Consent Calendar. Items removed from the Consent Calendar will be separately considered under Item 3 of the Agenda.

2.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only.

RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

Staff Report - Pdf

2.B. Approval of City Council Special Meeting Minutes
RECOMMENDATION:

Approve the City Council Special Meeting Minutes of September 6, 2022.

Staff Report - Pdf

2.C. Recap of Actions Taken by the Planning Commission at its Meeting Held on September 14, 2022
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on September 14, 2022.

Staff Report - Pdf

City Council Agenda - September 21, 2022

2.D. Projects for Consideration for Use of Community Development Block Grant (CDBG) Funds, Program Year 2023-2024, through the U.S. Department of Housing and Urban Development and the County of Riverside Department of Housing, Homelessness Prevention and Workforce Solutions (HHPWS) RECOMMENDATION:

Submit the following projects for funding through the Community Development Block Grant FY 2023-2024 Program Year:

1. Senior Citizens Recreation and Community Service Leader

2. Community Center Park ADA Synthetic Poured-In-Place Surface Project
Staff Report - Pdf

2.E. Acceptance of the Fire Station 47 Flooring Project as Complete.

RECOMMENDATION:

Accept the Fire Station 47 Flooring Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

Staff Report - Pdf

2.F. Acceptance of the Norco Hills Road Improvements Project as Complete.

RECOMMENDATION:

Accept the Norco Hills Road Improvements Project as complete and authorize the City Clerk to file the Notice of Completion with the County of Riverside.

Staff Report - Pdf

2.G. Award of Professional Design Services Contract for the Water Mainline Replacement Projects.

RECOMMENDATION:

Award contract to Armstrong & Brooks Consulting Engineers for professional design services for Water Mainline Replacement Projects on Corydon Avenue, Sixth Street, Temescal Avenue and Western Avenue in the amount of $354,490; and authorize the City Manager to approve contract change orders up to 10 percent of the total proposal amount of each proposal.

Staff Report - Pdf

City Council Agenda - September 21, 2022

2.H. New Observance Request: Childhood Cancer Awareness Week.

RECOMMENDATION:

Approve the subcommittee's recommendation to recognize Childhood Cancer Awareness Week.

Staff Report - Pdf

3. ITEM(S) PULLED FROM CONSENT CALENDAR

4. PUBLIC COMMENTS
This is the time when persons wishing to address the presiding governmental body regarding matters not on the agenda may be heard. Please submit a speaker card to the Meeting Clerk. Please limit comments to three minutes or less. The Ralph M. Brown Act limits the governmental body’s ability to respond to comments on non-agendized matters at the time such comments are made.

The governmental body shall not discuss or act relative to any general public comment.

5. DISCUSSION / ACTION ITEM(S)
Order of Presentation for Discussion Items:

1. Staff Report Presentation

2. Council Questions of Staff

3. Public Comment

4. Council Discussion and Action

5.A. Appointments to Parks and Recreation Commission and Historic Preservation Commission.

RECOMMENDATION:

Consider the applications received and make appointments to the Parks and Recreation Commission and Historic Preservation Commission unscheduled vacancies, terms ending June 30, 2025.

Staff Report - Pdf

6. PUBLIC HEARING(S)
Order of Presentation for Public Hearing Items:

1. Staff Report Presentation

2. Council Questions of Staff

3. Open Public Hearing
a. Public Comment

4. Close Public Hearing

5. Council Discussion and Action

City Council Agenda - September 21, 2022

6.A. Appeal Hearing: An appeal of the Planning Commission denial of Conditional Use Permit 2022-04 (Norco Old Town Market): A request for approval to allow the sale of a full-line of alcohol beverages (distilled spirits) for off-site consumption in conjunction with a 2,558 square-foot convenience store located in the C-G (Commercial General) Zone, at 4410 California Avenue (APN 153-200-020).

RECOMMENDATION:

Uphold the determination of the Planning Commission to deny Conditional Use Permit (CUP) 2022-04.

Staff Report - Pdf

6.B. Ordinance No. 1087 (City of Norco): A City initiated proposal to Extend the existing Moratorium for 10 months, 15 days on the Submittal and/or Approval of New Entitlement Applications for the Construction of Industrial and Warehouse Buildings.

RECOMMENDATION:

Adopt Ordinance No. 1087 (City of Norco): Extending the existing moratorium for 10 months, 15 days on the submittal and/or approval of new entitlement applications for construction of Industrial and warehouse buildings.

Staff Report - Pdf

6.C. Ordinance No. 1088, First Reading: Amending Norco Municipal Code Section 5.36 “Apiaries” to Modify Beekeeping Requirements on Residential Properties. Code Amendment 2022-05.

RECOMMENDATION:

Adopt Ordinance No. 1088, First Reading (City of Norco): An Ordinance of the City Council of the City of Norco, California, Amending the Norco Municipal Code Section 5.36 “Apiaries” to modify beekeeping requirements on residential properties, approve Code Amendment 2022-05, and schedule Second Reading on October 5, 2022.

Staff Report - Pdf

6.D. Hearing Continued to October 5, 2022 - An Ordinance of the City Council of the City of Norco, California, amending Norco Municipal Code Title 8 "Animals", to add Chapter 8.09 "Working Animal Protection Act." Code Amendment 2022-04.

7. CITY COUNCIL / STAFF COMMUNICATIONS

8. ADJOURNMENT

City Council Agenda - September 21, 2022
In compliance with the Americans with Disabilities Act, any person who requires a modification or accommodation in order to participate in this meeting is encouraged to contact the City Clerk’s Office at (951) 270-5623 or [email protected] at least 48 hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Staff reports are on file in the City Clerk’s Office. Any writings or documents provided to a majority of the presiding governmental body regarding any item on this agenda will be available for public inspection at the City Clerk’s Office during normal business hours at Norco City Hall, located at 2870 Clark Avenue in Norco. The meeting is recorded.

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.A.

To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:

Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only.

RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

REVIEWED AND APPROVED BY:

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.B.

To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:

Approval of City Council Special Meeting Minutes
RECOMMENDATION:

Approve the City Council Special Meeting Minutes of September 6, 2022.

REVIEWED AND APPROVED BY:

Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Draft Minutes

DRAFT - MINUTES
City Council
Tuesday, September 6, 2022
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALLED TO ORDER 6:00 PM
ROLL CALL Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Katherine Aleman, Council Member
Kevin Bash, Council Member
Ted Hoffman, Council Member

CLOSED SESSIONS
§54956.9 – Conference with Legal Counsel – Existing Litigation Ellers v. City of Norco, et al.

Case No.: 22-164552
§54956.8 - Conference with Legal Counsel - Real Property Negotiation Property: APNs: 121-110-001 and 121-110-003
City Negotiator: City Manager Lori Sassoon
Under Negotiation: Price and Terms
§54956.8 - Conference with Legal Counsel - Real Property Negotiation Property: APNs:131-130-025 and 131-140-006
City Negotiator: City Manager Lori Sassoon
Under Negotiation: Price and Terms
§54956.8 - Conference with Legal Counsel - Real Property Negotiation Property: APN: 133-200-022
City Negotiator: City Manager Lori Sassoon
Under Negotiation: Price and Terms
RECONVENE PUBLIC SESSION 7:00 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Harper stated there were no reportable actions taken in closed sessions.

PLEDGE OF ALLEGIANCE

INVOCATION
Mayor Greg Newton
Pastor Michelle Ehrenberg
The Redeemer's Community Church

City Council Minutes - September 6, 2022
INTRODUCTION CAL FIRE Battalion Chief Jason Allan

PRESENTATION
Community Spirit Award
Council Member Ted Hoffman presented the Community Spirit Award to Gina LaRock and the Day of the Cowboy Flag Team for their outstanding service to the Norco Community.

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
The Mayor, Mayor Pro Tem and Council Members provided reports on their recent individual participation in committees, commissions, regional boards and community organizations.

2. CONSENT CALENDAR
Approve the Consent Calendar as presented.

M/S BASH/HOFFMAN Approve the Consent Calendar as Presented. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

2.A. Approval of City Council Regular Meeting Minutes
Action: Approved the City Council Regular Meeting Minutes of August 17, 2022.

2.B. Acceptance of the City Hall, Nellie Weaver Hall, Riley Gym and Fire Station 57 Painting/Coating Project as Complete
Action: Accepted the City Hall, Nellie Weaver Hall, Riley Gymnasium and Fire Station 57 Exterior Painting/Coating Project as complete and authorized the City Clerk to file a Notice of Completion with the County of Riverside.

City Council Minutes - September 6, 2022

2.C. Reprograming of FY 2020-2021 and FY 2021-2022 Community Development Block Grant (CDBG) Funds for the Pikes Peak Park ADA Synthetic Poured-inPlace Surface Project Action: 1) Approved the Reprograming of CDBG Funds in the amount of $155,729 from the Community Center Restroom and ADA Ramp Rehabilitation Project to the Pikes Peak Park ADA Synthetic Poured-in-Place Surface Project and 2) Adopted Resolution No. 2022-70 for the allocation CDBG Funding.

2.D. Acceptance of Fiscal Year 2021-2022 Trail Fence Replacement - Various Locations Project as Complete.

Action: Accepted the Fiscal Year 2021-2022 Trail Fence Replacement - Various Locations Project as complete and authorized the City Clerk to file the Notice of Completion with the County of Riverside.

2.E. Amendment of Fiscal Years 2023-2027 Capital Improvement Program (CIP) to include additional funding for the MDP Line N-5 Storm Drain Project, and Valley View Ave Pavement Project, acceptance of bids and award of Contract for the MDP Line N-5 Storm Drain Project
Action: 1.) Adopted Resolution No. 2022-71 to increase Fiscal Years (FY) 2023-2027 CIP Storm Drain Funding in the amount of $1,205,264 for the MDP Line N-5 Storm Drain Project; 2.) Adopted Resolution No. 2022-72 to increase FY 2023-2027 CIP Measure R (132) funding in the amount of $670,629 for the street improvements associated with the MDP Line N-5 Storm Drain Project; and 3.) Accepted bids, awarded a contract to AID Builders, Inc. for the MDP Line N-5 Storm Drain Project in the amount of $3,503,619; and authorized the City Manager to approve contract change orders up to 10 percent of the total bid amount.

2.F. Execution of a Cooperative Funding Agreement between the City of Norco and the Riverside County Flood Control & Water Conservation District for the Norco MDP Line N-5 Storm Drain Project
Action: Approved the Cooperative Funding Agreement between the City of Norco and Riverside County Flood Control & Water Conservation District to design and construct the Norco MDP Line N-5 Storm Drain Project, subject to non-substantive changes and approval by the Riverside County Board of Supervisors; and authorized the Mayor to execute the agreement.

3. ITEM(S) PULLED FROM CONSENT CALENDAR
There were no items pulled from consent.

City Council Minutes - September 6, 2022

4. PUBLIC COMMENTS
Bonnie Slager spoke about the Candidates Night the Norco Horseman Association is having and the Master plan asking staff to add better internet at the arenas.

Geoff Kahan congratulated Parks and Rec Staff for all the hard work on all the events this past few months and welcomed the new City Manager Lori Sassoon.

5. DISCUSSION / ACTION ITEM(S)

5.A. Acceptance of bids and award of Contract for the 2022-2023 Equestrian Trail Fence Project (Various Locations).

Public Works Director Blais presented report on the 2022-2023 Equestrian Trail Fence Project.

Mayor Pro Tem Grundmeyer asked that staff work on more outreach to the community on what is happening with the trails.

Public Works Director Blais stated that more information is going in Top Stories, more outreach is being done, and courtesy reminders will be going to properties affected by work.

Council Member Hoffman had questions regarding the cost of landscaping included in bids.

Mayor Newton asked about Center Street projected schedule.

Public Works Director Blais answered questions and discussed concerns.

Mayor Newton opened public comment.

Bill Naylor spoke in favor of the fencing project and commented on Detroit Street.

Mayor Newton closed public comment.

Council Member Bash thanked Public Works for all the hard work. He asked that an update be brought to Council on what has been done with Measure R and the trail fencing.

City Council Minutes - September 6, 2022
Council Member Aleman spoke in support of this project.

Council Member Newton complimented Public Works on their financial control, good bid documents and hard work.

Following discussion motion was made.

M/S HOFFMAN/BASH Accept bids and award a contract to Red Hawk Services Inc. for the Fiscal Year (FY) 2022-2023 Equestrian Trail Fencing Replacement Project (Various Locations) in the amount of $557,058; and authorize the City Manager to approve contract change orders up to 10 percent of the total bid amount. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, ALEMAN, BASH, AND HOFFMAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

6. CITY COUNCIL / STAFF COMMUNICATIONS
Public Works Director Blais spoke regarding Mountain Avenue stating it is now open and First street is now closed due to Palomino Project.

Council Member Hoffman gave a recap of the events at Ingalls Park this past few weeks, presented videos, and discussed Rodeos around California he attended and people he met.

Council Member Aleman thank the events staff for a great job.

Mayor Newton recessed to closed session at 7:50 p.m. to continue discussions from earlier session.

City Council returned to open session at 8:36 p.m.

City Attorney Harper stated there were no reportable actions held in closed sessions.

7. ADJOURNMENT
Mayor Newton adjourned the meeting at 8:39 p.m.
_________________________________
Dana Roa, CMC

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.C.

To: Honorable Mayor and City Council Members
Prepared By: Alma Robles, Planning Director
Department: Planning
SUBJECT:

Recap of Actions Taken by the Planning Commission at its Meeting Held on September 14, 2022
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on September 14, 2022.

REVIEWED AND APPROVED BY:

ATTACHMENT(S):

Draft Planning Commission - Sep 14 2022 - Minutes (2)

DRAFT - MINUTES
Planning Commission
Wednesday, September 14, 2022
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 7:00 PM
ROLL CALL Patricia Hedges, Chair
Danny Azevedo, Vice Chair
Fia Sullivan, Member
Jeff Shyu, Member
ABSENT Phil Jaffarian, Member

PLEDGE OF ALLEGIANCE

1. PUBLIC COMMENTS
Bonnie Slager reminder for Candidates Night at Nellie Weaver Hall on September 15, 2022.

2. DISCUSSION / ACTION ITEM(S)

2.A. Site Plan 2022-07 (Schultz): A request for approval of an Accessory Building Use Permit to allow a 1,400 square-foot large vehicle parking structure at 2611 Lasso Lane, located within the A-1, Low Density Agricultural Zone.

Planner Altopp presented the staff report on file, staff is recommending approval of Site Plan Site Plan 2022-07. There was a Power Point during the presentation of the staff report.

Applicant present, noted aerial location is incorrect.

Bill Naylor, noted issues with the application and size of the building not meeting the ordinance requirements.

Director Robles and the City Attorney explained how the ordinance is working.

Member Shyu noted that he has the same concerns with what Mr. Naylor noted.

M/S HEDGES/SULLIVAN Approve Site Plan 2022-07. The Motion was carried by the following roll call vote:

Planning Commission Minutes - September 14, 2022
AYES: HEDGES, AZEVEDO, SULLIVAN, AND SHYU
NOES: NONE
ABSENT: JAFFARIAN
ABSTAIN: NONE

2.B. Site Plan 2022-10 (Gonzales): A request for approval of an Accessory Building Use Permit to allow a 1,000 square-foot large vehicle parking structure at 3594 Bluff Street, located within the A-1, Low Density Agricultural Zone.

Planner Altopp presented the staff report on file, staff is recommending approval of Site Plan 2022-10. There was a Power Point during the presentation of the staff report.

Member Hedges questioned staff about the letter from a neighbor in regards to water runoff, Planner Altopp noted the City Engineer noted this is normal historical flow.

Bill Naylor noted there is a lot of concrete on the lot and is concerned about the animal keeping areas.

Applicant present.

M/S SHYU/HEDGES Approve Site Plan 2022-10 The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, SULLIVAN, AND SHYU
NOES: NONE
ABSENT: JAFFARIAN
ABSTAIN: NONE

3. PUBLIC HEARING(S)

3.A. Conditional Use Permit 2022-07 (Ramsey): A request for approval to allow fortyeight (48) additional animal units for a total of ninety-four (94) animal units on two parcels totaling 4.17 acres located at 3783 Sierra Avenue (Ramsey Ranch), in the A-1, (Agricultural, Low Density) Zone (APN’s 131-200-020 and 131-200- 019).

Planner Diaz presented the staff report on file, staff is recommending approve Conditional Use Permit 2022-07. There was a Power Point was presented during the staff report.

Planning Commission Minutes - September 14, 2022
Supervisor Sparks from Animal Control noted the site visit he made to the site, and his recommendation.

Applicant present.

Bill Naylor noted issues with manure and water runoff.

Supervisor Sparks from Animal Control noted that the site does regular removal.

Mari Sanderson questioned about the manure removal.

Supervisor Morris noted that the site had 98 horses on site during a complaint visit, and noted the site did not smell.

M/S SHYU/SULLIVAN Adopt Resolution 2022-26 approving Conditional Use Permit 2022-07. The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, SULLIVAN, AND SHYU
NOES: NONE
ABSENT: JAFFARIAN
ABSTAIN: NONE

4. COMMISSION / STAFF COMMUNICATIONS
NONE

5. ADJOURNMENT
Vice Chair Azevedo adjourned the meeting at 7:51p.m.

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.D.

To: Honorable Mayor and City Council Members
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: City Council
SUBJECT:

Projects for Consideration for Use of Community Development Block Grant (CDBG) Funds, Program Year 2023-2024, through the U.S. Department of Housing and Urban Development and the County of Riverside Department of Housing, Homelessness Prevention and Workforce Solutions (HHPWS)
RECOMMENDATION:

Submit the following projects for funding through the Community Development Block Grant FY 2023-2024 Program Year:

1. Senior Citizens Recreation and Community Service Leader

2. Community Center Park ADA Synthetic Poured-In-Place Surface Project SUMMARY:

Applications for 2023-2024 Community Development Block Grant (CDBG) funds are due to the County of Riverside Department of Housing, Homelessness Prevention and Workforce Solutions (HHPWS). The City has been asked to estimate funding needs and is presenting funding applications for Council consideration based on the estimates. Final adjustments will be made to selected programs and projects once the actual allocation amount is known.

BACKGROUND:

The City of Norco participates in the CDBG funding program and receives grant funding as a “cooperating city” through the County of Riverside. Recipients of CDBG funds may only use 15 percent of their annual allocation for Public Service programs. Public Service programs are social service programs and activities that improve the community’s social services network such as crime prevention, child care, health care, education, recreational needs, and others.

Staff has received an estimate of available funding for CDBG Program Year 2023-2024; the City expects to receive $87,000. This allocation is based upon updated information from the Federal Department of Housing and Urban Development (HUD) and is subject to change. Of this allocation, $12,500 will be designated for Public Service programs and $74,500 used for Public Facilities projects that meet the HUD project requirements under the Community Development Block Grant Program.

To be eligible for consideration for Public Service or Capital, the projects, programs and activities must meet one of the following national objectives:

1. The project or activity will benefit low/moderate income persons (i.e. seniors, handicap); or

2. The project or facility serves, or is available to, all persons located within an area where at least 51% of the residents are low/moderate income; or

3. Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low/moderate income persons; or

4. Activities that provide assistance to micro-enterprise owners/developers who are low/moderate-income.

Projects recommended for funding are:

Public Service Program:

Senior Citizens Recreation and Community Service Leader Funding Request: $12,500
This program provides part-time staff personnel at the Rose M. Eldridge Senior Center to coordinate senior activities and special events. Any additional funding will come from the City’s General Fund.

Public Facilities Project:

Community Center Park ADA Synthetic Poured-in-Place Surface Funding Request: $74,500
Community Center Park is very popular and is used by many local families with children who participate in our programs held at the Community Center. Currently, ADA wood chips are used on the ground in the designated play area. Additionally, this area was identified in the Citywide ADA Assessment indicating the need for the ground surface to meet and/or be ADA compliant. Existing surface (ADA woodchips) are compliant; however, the frequency of replacement of chips has increased particularly in this area due to winds. To avoid elevation grade change is a challenge due to the loss of chips.

Solid synthetic surface will provide a level grade reducing trip hazards and potential liabilities. The objective is to remove the current ground cover in the swing-set area and install an ADA synthetic poured-in-place surface.

FISCAL IMPACT:

The projects are funded by the Community Development Block Grant (CDBG) from the County of Riverside Department of Housing, Homelessness Prevention and Workforce Solutions (HHPWS) on a cost-reimbursement basis. Any expenses over the approved CDBG amount will be charged to the Citywide ADA Improvement Project approved in the

Measure R Budget. A Resolution to appropriate the projects funds will be presented to City Council for approval at a future date upon final approved allocation by the County of Riverside HHPWS.

RELATIONSHIP TO STRATEGIC PLAN:

Community Center Park ADA Synthetic Poured-In-Place Surface Project is consistent with Strategic Directive No. 5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

CDBG Proposed Project

CDBG FY 23/24 COMMUNITY CENTER

PLAYGROUND PIP PROJECT

PROPOSED

PROJECT
Removal of existing wood chips
Compaction of subbase - 4,223 Square Feet
Construct concrete PIP fastener - 271 Linear Feet
Installation of Pour In Place Rubber Surfacing - 4,233 Square Feet for an average of 7' in height
PROPOSED PROJECT COST : $84,000
CDBG FUNDING: $74,500
MEASURE R FUNDING: $9,500

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.E.

To: Honorable Mayor and City Council Members
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: Facilities and Maintenance
SUBJECT:

Acceptance of the Fire Station 47 Flooring Project as Complete.

RECOMMENDATION:

Accept the Fire Station 47 Flooring Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

SUMMARY:

Fire Station 47 Flooring Project consisted of removal and installation of flooring to the satisfaction and acceptance of the Facilities and Maintenance Director. A Notice of Completion has been prepared for recordation.

BACKGROUND:

On April 20, 2022, the City Council awarded a contract to Inland Flooring Contractors, Inc. in the amount of $174,688 for the Fire Station 47 Flooring Project, and authorizing the City Manager to approve change orders of up to 10 percent of the original contract amount. Inland Flooring Contractors, Inc. completed their scope of work for the project for a total cost of $168,146. This project finished under budget and ahead of schedule with minimal impacts to the operations at Fire Station 47. Project pictures are shown on Exhibit A.

The $168,146 cost breakdown of the project is as follows:

The original flooring materials specified for this project were changed during the material submittal process. Luxury vinyl flooring planks were used in lieu of ceramic tile for the non-carpeted areas of the station. Luxury vinyl flooring is made of polyvinyl chloride (PVC), a durable material that is easy to install and maintain. The change in flooring material, and the reduced labor time involved in installing that material as compared to ceramic tile, reduced the cost of the project by $6,541.

Inland Flooring Contractors conducted a moisture test in the dayroom, kitchen, and administration conference room of the station. Additional floor prep was needed to mitigate the moisture content in the concrete slab that was found as part of the test results.

The $10,000 allowance line item was used for labor and material cost of additional floor prep as shown in Exhibit B.

The work has been inspected by the Facilities and Maintenance Director and found to be in full conformance with the plans and specifications on the contract documents. Staff is recommending that the City Council accept the work performed by Inland Flooring Contractors, Inc. as complete and authorize the City Clerk to record the Notice of Completion with the County Recorder’s Office.

FISCAL IMPACT:

Not applicable for this item.

RELATIONSHIP TO STRATEGIC PLAN:

Fire Station 47 Flooring Project is consistent with Strategic Directive No. 5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Exhibit A
Exhibit B
Notice of Completion

before
after
Fire Station
47 flooring
project
vinyl plank carpet tiles
floor prep
EXHITBIT "A"

I as)
Ikem Amount Description - Work Performed
$3500 Float/Self-Level (Twice)
$2250 Float/Self-Level
$400 Float/Self-Level
$700 Grind and Float
$400 Grind and Float
$800 Float/Self-Level
$750 Float/Self-Level
$400 Float/Self-Level
$800 Float/Self-Level
0 Float/Self-Level
”"U?m>W> 03>
$10000
ment — No charge

INLANDFLOORING CONTRACTORS
26941 CABOT ROAD #134

LAGUNA HILLS, CA
Location
Admin Hallway
Admin Hallway
Admin Fishbowl
Admin Fishbowl/Hallway
Admin Fishbowl Hallway
Barracks Hallway
Barracks Hallway
Barracks Hallway
Barracks Hallway
Barracks Hallway“
8/3/2022
City of Norco
2870 ClarkAve,
Norco, CA92860
Attn: Ron Oglesby Parks and Public Buildings Maintena
cc: Amanda Hamilton — Director
Sincerely,
J
Jim Sabatello
President
Inland Flooring Contractors, Inc
Re: Addendum to lnvoi
Reporting of allowance or a
ce I-19733
f dditional floor Prep See attached phot
Nate“ Out allot
nce Supervisor
EXHIBIT "B"

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RECORDING REQUESTED BY: THIS DOCUMENT IS FILED AT THE REQUEST

CITY OF NORCO OF THE CITY OF NORCO PURSUANT TO
WHEN RECORDED MAIL TO: SECTION 6103 OF THE GOVERNMENT
2870 CLARK AVENUE CODE. NO FEE IS CHARGED THEREFORE.

NORCO, CA 92860
ATTN: CITY CLERK

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN BY THE CITY OF NORCO, A MUNICIPAL CORPORATION, STATE OF CALIFORNIA THAT THE WORK DESCRIBED AS NORCO FIRE STATION 47 FLOORING PROJECT IN THE CITY OF NORCO IN ACCORDANCE WITH THE TERMS AND WRITTEN CONTRACT DATED BETWEEN THE CITY OF NORCO AND INLAND FLOORING CONTRACTORS, INC. WAS COMPLETED AND ACCEPTED BY THE CITY OF NORCO ON THE 21
ST DAY OF SEPTEMBER, 2022.

THE WORK DONE: CONSISTED OF REMOVAL OF THE CARPET AND INSTALLATION OF FLOORINGAT THE NORCO FIRE STATION 47, LOCATED AT 3902 HILLSIDE AVENUE, NORCO, CALIFORNIA.

THAT THE CITY OF NORCO, A PUBLIC BODY, CORPORATE AND POLITIC, WHOSE ADDRESS IS 2870 CLARK AVENUE, NORCO, CALIFORNIA, 92860 IS THE OWNER OF SAID IMPROVEMENT WORK; AND THAT SAID WORK WAS PERFORMED BEGINNING APRIL 20, 2022, IN THE CITY OF NORCO, CALIFORNIA. THE NATURE OF INTEREST IS VENDEE UNDER CONTRACT.

THAT SAID WORK OF IMPROVEMENT WAS SO PERFORMED BY INLAND FLOORING CONTRACTORS, INC. LOCATED IN LAGUNA HILLS, CALIFORNIA, IN ACCORDANCE WITH SAID WRITTEN AGREEMENT DATED APRIL 20, 2022, AND THE DRAWINGS AND SPECIFICATIONS, WHICH WERE A PART OF SAID CONTRACT.

THAT THE CORPORATE SURETY ON THE CONTRACTOR’S BOND, FAITHFUL PERFORMANCE AND LABOR AND MATERIALS BOND IS MARKEL INSURANCE COMPANY. THIS NOTICE OF COMPLETION IS GIVEN BY THE CITY OF NORCO PURSUANT TO THE APPROPRIATE PROVISIONS OF TITLE XV, PART IV, DIVISION 1 OF THE CIVIL CODE OF THE STATE OF CALIFORNIA, AND UPON ORDER OF THE CITY OF NORCO.

September 21, 2022
DATED: CITY OF NORCO

A MUNICIPAL CORPORATION
BY: __________________________

DANA ROA, CMC

CITY CLERK
VERIFICATION FOR NON-INDIVIDUAL OWNER:

I, THE UNDERSIGNED, DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT I AM THE DEPUTY CITY CLERK OF THE CITY OF NORCO; THAT I HAVE SIGNED THE SAID NOTICE, THAT I KNOW AND UNDERSTAND THE CONTENTS THEREOF, AND THAT THE FACTS STATED THEREIN ARE TRUE AND CORRECT. 09/21/2022 ______________________________

DATE DANA ROA, CMC

CITY CLERK, CITY OF NORCO

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.F.

To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Acceptance of the Norco Hills Road Improvements Project as Complete.

RECOMMENDATION:

Accept the Norco Hills Road Improvements Project as complete and authorize the City Clerk to file the Notice of Completion with the County of Riverside.

SUMMARY:

The Norco Hills Road Improvements Project consisted of various asphalt and striping improvements on Norco Hills Road between Hidden Valley Parkway and Parkview Drive.

These improvements have been completed to the satisfaction of the City Engineer and a Notice of Completion has been prepared for recordation.

BACKGROUND:

On March 16, 2022, City Council awarded a contract to Onyx Paving Company, Inc. in the amount of $224,000 and authorized the City Manager to approve contract change orders up to 10 percent of the total bid for the construction of the Norco Hills Road Improvements Project. The final contract amount paid to Onyx Paving Company, Inc. was $238,352. The additional $14,352 amount paid was due to increased quantities of asphalt and slurry seal.

Onyx Paving Company, Inc. completed all the work required to the satisfaction of the City Engineer and a Notice of Completion has been prepared. Staff is recommending that the City Council accept the work performed by Onyx Paving Company, Inc. as complete and authorize the City Clerk to record the Notice of Completion with the County Recorders’ Office.

FISCAL IMPACT:

There is no fiscal impact for this item.

RELATIONSHIP TO STRATEGIC PLAN:

The approval of Notice of Completion is consistent with Strategic Direction #5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Notice of Completion

/di
RECORDING REQUESTED BY: THIS DOCUMENT IS FILED AT THE REQUEST

CITY OF NORCO OF THE CITY OF NORCO PURSUANT TO
WHEN RECORDED MAIL TO: SECTION 6103 OF THE GOVERNMENT
2870 CLARK AVENUE CODE. NO FEE IS CHARGED THEREFORE.

NORCO, CA 92860
ATTN: CITY CLERK

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN BY THE CITY OF NORCO, A MUNICIPAL CORPORATION, STATE OF CALIFORNIA THAT THE WORK DESCRIBED AS

NORCO HILLS ROAD IMPROVEMENTS PROJECT IN THE CITY OF NORCO IN ACCORDANCE WITH THE TERMS AND WRITTEN CONTRACT DATED BETWEEN THE CITY OF NORCO AND ONYX PAVING COMPANY, INC. WAS COMPLETED AND ACCEPTED BY THE CITY OF NORCO ON THE 21ST DAY OF SEPTEMBER, 2022.

THE WORK DONE: CONSISTED OF VARIOUS ASPHALT AND STRIPING IMPROVEMENTS ON NORCO HILLS ROAD BETWEEN HIDDEN VALLEY PARKWAY AND PARKVIEW DRIVE., IN NORCO, CALIFORNIA.

THAT THE CITY OF NORCO, A PUBLIC BODY, CORPORATE AND POLITIC, WHOSE ADDRESS IS 2870 CLARK AVENUE, NORCO, CALIFORNIA, 92860 IS THE OWNER OF SAID IMPROVEMENT WORK; AND THAT SAID WORK WAS PERFORMED BEGINNING MARCH 16, 2022, IN THE CITY OF NORCO, CALIFORNIA. THE NATURE OF INTEREST IS VENDEE UNDER CONTRACT.

THAT SAID WORK OF IMPROVEMENT WAS SO PERFORMED BY ONYX PAVING COMPANY, INC. LOCATED IN LAGUNA HILLS, CALIFORNIA, IN ACCORDANCE WITH SAID WRITTEN AGREEMENT DATED MARCH 16, 2022, AND THE DRAWINGS AND SPECIFICATIONS, WHICH WERE A PART OF SAID CONTRACT.

THAT THE CORPORATE SURETY ON THE CONTRACTOR’S BOND, FAITHFUL PERFORMANCE AND LABOR AND MATERIALS BOND IS HARCO NATIONAL INSURANCE COMPANY. THIS NOTICE OF COMPLETION IS GIVEN BY THE CITY OF NORCO PURSUANT TO THE APPROPRIATE PROVISIONS OF TITLE XV, PART IV, DIVISION 1 OF THE CIVIL CODE OF THE STATE OF CALIFORNIA, AND UPON ORDER OF THE CITY OF NORCO.

September 21, 2022
DATED: CITY OF NORCO

A MUNICIPAL CORPORATION
BY: __________________________

DANA ROA, CMC

CITY CLERK
VERIFICATION FOR NON-INDIVIDUAL OWNER:

I, THE UNDERSIGNED, DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT I AM THE DEPUTY CITY CLERK OF THE CITY OF NORCO; THAT I HAVE SIGNED THE SAID NOTICE, THAT I KNOW AND UNDERSTAND THE CONTENTS THEREOF, AND THAT THE FACTS STATED THEREIN ARE TRUE AND CORRECT. 09/21/2022 ______________________________

DATE DANA ROA, CMC

CITY CLERK, CITY OF NORCO

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.G.

To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Award of Professional Design Services Contract for the Water Mainline Replacement Projects.

RECOMMENDATION:

Award contract to Armstrong & Brooks Consulting Engineers for professional design services for Water Mainline Replacement Projects on Corydon Avenue, Sixth Street, Temescal Avenue and Western Avenue in the amount of $354,490; and authorize the City Manager to approve contract change orders up to 10 percent of the total proposal amount of each proposal.

SUMMARY:

Proposals for professional design services for four (4) water mainline replacement projects were submitted to the City on August 25, 2022, with Armstrong & Brooks of Corona, California providing the most responsive and cost effective proposal for each project.

BACKGROUND:

Request for Proposals for water mainline design services were requested on August 8, 2022, with proposals being submitted on August 25, 2022. A total of seven (7) companies submitted design proposals for four (4) individual water mainline projects: Corydon Avenue (Fifth St to River Rd); Sixth Street (Sierra Ave to California Ave); Temescal Avenue (Sixth St to Seventh St); and Western Avenue (Dales Ave to Wayne Makin Park).

The proposal summary analysis has been provided below for Council’s review and exhibits identify each projects location (see Project Exhibits).

Company Corydon Ave Western Ave Temescal Ave Sixth St
Armstrong &
Brooks
Consulting
Engineers
$104,835 $61,370 $64,740 $123,545

Hunsaker &
Associates $159,878 $97,288 $97,188 $169,998
K&A
Engineering,
Inc
$132,881 $80,470 $84,623 $153,468
Krieger &
Stewart
Engineering
Consultants
$136,700 $103,500 $98,700 $146,275
KWC
Engineers $148,175 $68,650 $70,775 $200,275
Michael Baker
International $178,250 $110,193 $114,592 $207,880
TIAT &
Associates Inc $186,500 $103,985 $106,365 $210,440
Staff has reviewed all the proposals submitted and determined that Armstrong & Brooks Consulting Engineers of Corona, California as being the lowest responsible bidder in the amount of $354,490 (see attached four proposals). Armstrong & Brooks has completed multiple design projects for the City before and their performance has always exceeded expectations. Therefore, staff is recommending that the City Council accept the proposals submitted; award a contract to Armstrong & Brooks for professional design services for Water Mainline Replacement Projects on Corydon Avenue, Sixth Street, Temescal Avenue and Western Avenue in the amount of $354,490 (see attached Contract); and authorize the City Manager to approve contract change orders up to 10 percent of the total proposal amount of each proposal. Please note although the City Council will be approving one contract for all four design projects, staff will be issuing separate purchase orders for each project based on the individual proposal submitted by Armstrong & Brooks.

FISCAL IMPACT:

The Water Mainline Replacement Projects described herein were approved as Capital Improvement Project (CIP) for Fiscal Year 2022-2023. Funds are available and sufficient to fund the lowest bidder bid amount including the 10 percent contingency:
• Corydon Avenue (Fifth St to River Rd) - project number 4706.32; $200,000 for design - 144.950.43210.30.
• Sixth Street (Sierra Ave to California Ave) - project number 4706.39; $200,000 for design - 144.950.43210.30.
• Temescal Avenue (Sixth St to Seventh St) - project number 4706.41; $200,000 for design - 144.950.43210.30 and $1,700,000 for construction - 144.950.43210 • Western Avenue (Dales Ave to Park) - project number 4706.40; $150,000 for design - 144.950.43210.30.

RELATIONSHIP TO STRATEGIC PLAN:

Design of these multiple water mainline replacement projects are consistent with Strategic Direction #5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Projects Exhibits
Proposal - Corydon Ave.

Proposal - Sixth St.

Proposal - Temescal Ave.

Proposal - Western Ave.

Contract - Armstrong & Brooks

Armstrong & Brooks Consulting Engineers

PROPOSAL FOR CIVIL ENGINEERING SERVICES
TO:

CITY OF NORCO

PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL – PS&E

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT

DATE: August 25, 2022
SUBMITTED BY:

ARMSTRONG & BROOKS CONSULTING ENGINEERS
1350 E. CHASE DR., CORONA, CA 92881

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
August 25, 2022
J.N. 122.2121.1
City of Norco
Public Works Department
2870 Clark Ave.

Norco, CA 92860
Attn: Mr. Sam Nelson, P.E.

Senior Engineer
Regarding: RFP for PROFESSIONAL ENGINEERING AND DESIGN SERVICES Corydon Avenue Waterline Replacement Project
Dear Sam:

We would like to thank you for another opportunity to provide the City of Norco Public Works Department with a proposal for Civil Engineering Services. The items listed in this proposal are based on our review of the City’s RFP and our professional experience of providing similar professional engineering and design services for sewer line projects.

It is our understanding that the existing 8-inch water line located in Corydon Avenue from Fifth St. to River Road (approximately 7,000 L.F.) has reached its design service life. A new 12-inch replacement Ductile Iron line with service reconnections to existing customers within the project limits is required. Interfering portions of the existing line will be removed; otherwise those portions remaining will be abandoned in place and backfilled with concrete slurry.

On the succeeding pages of this proposal we have outlined the work included in the preparation and processing of the public water line improvement plans, specifications and construction cost estimates. The scope of work in this proposal is subject to your review and approval and any deletion or addition of line items will result in an appropriate fee adjustment.

Recently, we completed the Bronco Lane and the Shadow Canyon Circle Waterline Replacement Projects for the City of Norco. We have a thorough project understanding of the critical infrastructure and can rapidly complete the project deliverables within a 26-week schedule. Upon review of this proposal, A&B is confident that the City of Norco will find that the A&B consultant team is experienced and capable of providing value engineering concepts to ensure that the project can be successfully completed within the estimated project budget.

Armstrong & Brooks
Consulting Engineers
Planning-Infrastructure-Site Development-Water Resources

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William D.

Brooks, P.E. will be the principal in charge of this project.

An additional management tool central to A&B’s success, is the firm’s cost control accounting software which ensures successful management of a project’s staffing level and design costs.

Armstrong & Brooks Consulting Engineers has assembled a professional consultant team with the expertise and resources available to perform the project’s tasks such that it can prepare the plans, specifications and estimates within a timeframe of 26 weeks.

In addition to Bill Brooks and Dennis Armstrong, primary contacts for the potential sub-consultants include:

1. Mr. Michael Gonzales, P.M. CBelow (Utility Potholing).

2. Mr. Steve Dillon, Arrowhead Mapping (Aerial Photogrammetry and Topography) Our fee proposal is in the attached proposal, together with project tasks and manhours. The hourly rates depicted in the hourly rate schedule are inclusive of all incidental expenses (mileage, telephone, mailings, original mylars, bond prints, etc.) anticipated in the performance of the main items of Engineering Services to be rendered and there will be no additional charges.

Thank you again for this opportunity to be of service and should you have any questions or comments regarding the contents of this proposal during the evaluation, please do not hesitate to contact either Dennis Armstrong or William Brooks at 951-372-8400.

The proposal and fee are valid for 45-days from submission to the City of Norco.

Sincerely,
______________________ ______________________
Dennis G. Armstrong, P.E. William D. Brooks, P.E.

Principal Principal

J.N. 122.12121.1 Page 3 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “A”
SECTION I –Technical Proposal

1.0 Work Plan and Scope of Work – Project Understanding Armstrong & Brooks Consulting Engineers, Inc. is located in the City of Corona, less than five (5) miles from the City of Norco, and only minutes from the project site. The principals and staff are thoroughly familiar with the project’s requirements and its surroundings. We have completed several waterline replacement design projects within Southern California that have been bid and constructed within 3 to 5 percent of the Engineer’s Estimate.

A&B’s competitive advantage stems from its local community knowledge together with its extensive experience in the design of pipeline systems, including the implementation of cost-effective solutions to design challenges such as work within residential communities and utility conflicts within the public rightsof-way. A&B utilizes this advantage to provide an exceptionally high level of service to the City at a significant cost savings when compared with similarly capable firms. We understand that the City’s schedule for project design services is critical to the project’s success and A&B has committed resources to the City of Norco to ensure the project design is completed as soon as possible.

The purpose of the project is to replace the existing 8-inch waterlines within the project limits which has reached its design service life. This project will improve water conveyance and distribution within the service area. It will also provide greater fire protection capacity within the service area.

Work Plan and Scope of Work
(Man-hours for all task items in FEE Proposal Appendix “A” – See Exhibit “C”)

2.1 Research and Field Review
A&B will obtain City record information and research available records and maps, including all recorded tract and parcel maps within the project limits, to create a digital base map for use in plan preparation.

A&B will perform a comprehensive search of existing utilities to ascertain the presence of existing, active and/or abandoned infrastructure to identify potential project impacts.

A database will be generated documenting all communication with each utility purveyor within the project limits. An inquiry letter to USA will be generated which describes the project, its schedule, and limits delineated on a site plan exhibit. USA will provide a list of all active utility members within the project

J.N. 122.12121.1 Page 4 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued
limits. Other utility owners, if any, will be obtained from a search of available plans and records together with field reconnaissance. A&B will generate a letter describing the project and its schedule to each utility company requesting plans of their facilities. The letter will include a utility response form that will be logged into the database with the utility’s contact person. In the event no response is received within the requested time frame, A&B will attempt to contact the utility purveyor via telephone. In the unlikely event the requested information is not received in a timely fashion, a site visit to the utility purveyor will be made to obtain record information. All utility information will be incorporated into the digital base map. As the design develops, progress prints will be sent to each utility company for review and coordination at the concept review (30) %, 60%, and 100% final design completion milestones. We will submit a copy of all utility notifications and correspondence at the Preliminary Design Review Workshop.

2.2 Field Design Survey & Aerial Topo. Survey (1” =40’ w. 1-foot contours) and Project Control Our survey crew will establish horizontal and vertical control, recover centerline monuments and ties, and set aerial targets. We will field locate all existing utility vaults, sanitary sewer manholes, water valves, DDC’s, air valves, fire hydrants, blow offs, water and gas meters, landscape meters and appurtenances. Where feasible, below ground facilities (storm drain & sewer manholes, etc.) will be dipped and the data will be compared to record drawings.

We anticipate tying vertical control to the NGVD-88 datum via benchmarks established by the offices of either the Riverside County Surveyor or Flood Control & Water Conservation District (RCFCWCD). We anticipate establishing horizontal control along the project public/private streets which will then be tied to the State Plane Coordinate System (NAD 83). This proposal excludes performing a boundary survey and resolution or the re-establishment of missing monumentation, if any.

A&B staff will perform a field investigation with the compiled record data and field survey data to confirm identity and location of “As-Built” facilities within the proposed project limits.

2.3 Base Map Preparation
A Base Map identifying the existing improvements and record rights-of-way within the proposed project limits will be compiled from the data gathered during our research of available records and our field survey.

The Base Map, prepared in AutoCad format, will show all relevant existing property lines, rights-of-way, curb & gutter, driveways, equestrian trails and fences, streetlights, street signage and striping and all utilities and their appurtenances within the project limits. All existing utility manholes, vaults, valve covers, fire hydrants, water and gas meters, landscape meter and backflow preventers, trees (species and trunk diameter), driveways and mailboxes will be clearly identified on the project plans.

J.N. 122.12121.1 Page 5 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued

2.4 Preliminary Design Review Workshop
Upon completion of utility research, aerial topography & field survey, and base map compilation, A&B will develop plan & profile alignment studies for the proposed waterlines. We will indicate all proposed fire hydrants per City spacing criteria and water service connections (domestic and irrigation). In addition, we will show the all proposed pipeline crossings, connections, valves and laterals.

Recommendations will be presented in a Preliminary Design Report (PDR) depicting all information from tasks 2.1 to 2.4. In addition to preliminary plan and profile alignments and service connections (domestic, fire hydrants and irrigation), the PDR will provide recommendations for pothole locations.

The PDR will be submitted to the City Staff for review prior to the Preliminary Design Review Workshop per our proposed scope of work and project schedule.

We anticipate scheduling the preliminary design workshop with City staff, upon the City’s completion of its two-week review period. Our goal is to have selected an alignment and to reach an agreement on any proposed pothole locations (30 total per RFP) prior to leaving the workshop. In the event the City desires to not have our team provide pothole services, this service would need to be provided by others.

2.5 Pothole Plans and field Verify Existing Utilities
The design alignment both horizontal and vertical will be dicated not only by the available street right-ofway, but by the potential conflicts with the existing and/or proposed utilities. Corydon Avenue offers many viable waterline alignment alternatives to ensure water/sewer separation requirements for Health Department Standards.

CBelow will pothole up to thirty (30) utility locations following the Preliminary Design Review Workshop. Traffic control will be per the WATCH Manual, under the assumption that engineered traffic control plans for potholing will not be required. We are also assuming that a no-fee City encroachment permit for the work to pothole utilities, which is consistent with the recent projects we have completed for the City.

Field survey data will be collected under the supervision of a licensed P.E. and compiled by A&B to generate details identifying top and bottom of existing facilities at anticipated crossing locations.

J.N. 122.12121.1 Page 6 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.6 Improvement Plans, Specifications & Estimates
The RFP identifies the following submittal schedule: Concept Review, 30%, 60% and 100% final submittals. The submittals will contain two (2) full size (24”x36”) and two (2) ½-size (11”x17”) plan sets. The final mylar submittal (if required) will include one (1) full size (24”x36”) plan sets and one (1) ½-size (11”x17”) plan sets. A preliminary Engineer’s cost estimate and technical specifications will be submitted at 60% and all subsequent submittals.

Each submittal will be made within two weeks, as indicated on the proposed project schedule (“Exhibit B”-Schedule of Services), of receipt of City plan check comments. The project schedule includes oneweek period by City staff at the PDR and all formal submittals. A&B proposes to meet with City Staff on a set schedule (preferably monthly or bi-monthly) to discuss the deliverables and progress made after the previous submittal.

2.7 Improvement Plans, Specifications & Estimates (60% Submittal) The improvement plans will be prepared in AutoCAD 2019 or older format and we anticipate the plans will consist of the following for the Project:

Title Sheet (Vicinity Map, Location Map, General Notes, Legend, Utility Contacts, and Signature Block, Basis of Bearing and Project Benchmark)
Sheets 2-3 (Construction Notes, Key & Index Maps, Misc. Tie-In Manhole Details, Typical Street Cross-Sections, pipeline crossing details, trench bedding details, and Horizontal Control) Sheets 4-10 (Waterline Improvement Plans-, plan & profile - (H: 1” =40’ V: 1’=4’) (7,000 L.F.) Detailed technical specifications shall be provided for the pipeline facilities and appurtenances together with trench backfill, paving improvements and repair of City streets at the 60% submittal. An Engineer’s cost estimate will be provided detailing all pipeline facilities and appurtenances. A&B takes great pride in its firm’s history for providing realistic estimates that usually are within 3-5% of the awarded construction contract. We have also completed several projects for the City of Norco with negligible (less than 1%) construction contract change orders. We often provide innovative details with enough instruction to curb any potential change orders based on our professional experience. Whether it be tying into existing facilities, working around active utilities and the pitfalls of underground construction with adjacent trench shading and lithology, we have seen it all and have the experience to make sure the City of Norco assets are protected during the construction of the facility.

J.N. 122.12121.1 Page 7 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.8 Improvement Plans, Specifications & Estimates (100% & Final Mylar Submittal) In addition to incorporating the City’s 60% review comments, A&B will continually update the project technical specifications, Engineer’s Estimate and the proposed bid schedule form.

2.9 Project Coordination and Meetings
In addition to the project milestones, the following meetings are anticipated by A&B unless deleted by the City Project Manager:
 Project Kick-off meeting
 Preliminary Design/Alignment Review Meeting
 PDT Meetings (estimate 3)
 Concept Review – General Alignment Approval & Base Map  30% submittal – Pothole Plans
 60% submittal
 100% submittal
 Pre-construction meeting
Hard copies of all design plans, reports and supporting calculations shall be provided for agency review at the pre-determined submittal milestones, and we can also provide electronic digital (PDF) copies to facilitate the review and comment process.

2.10 Project Management and Cost Controls
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William Brooks, P.E. will be the principal in charge of this project.

Armstrong & Brooks holds weekly staff team meetings to discuss project deliverables and review project schedule and budget. The accounting software utilized by the firm is “Ajera”, and we have found it to be a key component to monitoring a design/construction support contract.

All contracted scope-of-services line items are entered into the accounting system with its accompanying budget. Employees enter their billable hours into an electronic timesheet daily creating a “real time” financial accounting for a project. A project’s financial reports can be developed, reviewed and monitored to identify scope of work items potentially affecting the project’s budget and schedule.

J.N. 122.12121.1 Page 8 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued
Billing reports are reviewed weekly and generated prior to project invoicing for a “draft” run in our accounting department for Principal review and approval. All invoices are reviewed and signed-off by the Principle-In-Charge prior to client submittal. Sub-consultant invoicing is also updated in real time as received and billed accordingly.

Project scheduling is generally managed through Microsoft Office Project software. Schedules are actively maintained by the project manager and checked by the Principal-in-Charge. Schedule updates are reviewed at the weekly staff meetings and then updated and submitted to the client at intervals specified by the project requirements.

A&B is well known for keeping its clients well informed of scope, schedule, budgets and cost impacts on a project. We have found success in the management philosophy that open communication with the client representative minimizes the potential for scope creep and requests for changes that can lead to unwanted effects on project budget and schedule. We incorporate value engineering concepts to ensure that its projects can be successfully completed in a timely manner within its allocated budgets.

A&B’s quality control program consists of internal review by another firm’s Principal prior to a project milestone submittal and final deliverables. A&B has developed an in-house checklist similar to a public agency’s plan check requirements. This quality control checklist has been developed over 40-years of professional experience by the firm’s principals.

J.N. 122.12121.1 Page 9 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - continued
Construction Support Services
Task 3.0 Bidding Services
A&B will provide assistance and timely response (within 1-business day) to any pre-bid questions and Contractor RFI’s per the City’s RFP. A&B has similar type services to the City of Norco and several Government Agencies throughout Southern California.

A&B can provide a set of conformed plans and specifications for use in constructing the project (if needed). The conformed set of plan and specifications will reflect all changes made the bid documents made during the bidding and permit process, with a clearly denoted clouded revision denoted by “Conformed Plans for Construction”.

Task 3.1 Construction Support Services & Project Coordination Construction Support Services and Project Coordination includes, but is not limited to, Responding to Construction RFI’s (3 EA) Review of Shop Drawing Submittals (5 EA), including a pipe laying diagram, if needed. Will also provide change order support and attend up to three (3) additional office or construction site meetings. Field engineering will also be provided in the event it is needed for plan changes, utility interferences or general consultation.

Task 3.2 “As-Built” Drawings
A&B will prepare “As-Built” drawings at the completion of the project for the City’s Files.

The Construction Specifications shall clearly indicate that the Contractor is to document all changes on a single set of Construction Drawings that are to be turned over to the City for the Preparation of “AsBuilt” Drawings. The “As-Built” red-lined drawings shall be reviewed for approval by the City’s Inspector.

The “As-Built” Drawings shall be prepared from the red-lined Site Drawings kept by the Contractor and upon review and approval by the City’s Inspector, will be stamped “As-Built” and signed by the Responsible Engineer. The deliverable will include digital files of the plans in both AutoCAD (2013 or older) and Electronic CD files (AutoCAD and pdf.)

J.N. 122.12121.1 Page 10 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

1.0 Project Schedule
EXHIBIT “B”
“SCHEDULE OF SERVICES”

ID Task Name Duration Start Finish Predecessors Resource Names 1 Estimated Schedule - Estimated 20 Weeks for Design Task 1 - 9.0 111 days Mon 10/3/22 Mon 3/6/232 Preliminary Engineering 61 days Mon 10/3/22 Mon 12/26/223 Task 1-Research/Field Review/Utility Coord. 14 days Mon 10/3/22 Thu 10/20/224 Task 2-Field Design Survey/Aerial Topo. 21 days Fri 10/21/22 Fri 11/18/22 35 Task 3-Prepare Base Map 15 days Mon 10/10/22 Fri 10/28/22 3SS+5 days6 Task 4-Conceptual Alignment Plan & Preliminary Design Report 10 days Mon 11/21/22 Fri 12/2/22 47 Task 4.1 City Meeting - Formal Worshop 1 day Mon 12/5/22 Mon 12/5/22 68 Task 5 Pothole (30%) Plans & Field Verify Exist. Utilities* (30 pothole budget) 15 days Tue 12/6/22 Mon 12/26/22 79 Final Engineering (Plans, Specifications, & Estimates 50 days Tue 12/27/22 Mon 3/6/23 2 10 Task 6.0 Final Plans, Specs. & Estimates 50 days Tue 12/27/22 Mon 3/6/2311 Tasks 7.0 60% Submittal Preparation 20 days Tue 12/27/22 Mon 1/23/2312 Task 7.1 City - 60% Submittal Review 5 days Tue 1/24/23 Mon 1/30/23 1113 Tasks 8.0- 100% Submittal Preparation 10 days Tue 1/31/23 Mon 2/13/23 1214 Task 8.1-City 100% Review 5 days Tue 2/14/23 Mon 2/20/23 1315 Task 9.0-Final Bid Documents 5 days Tue 2/21/23 Mon 2/27/23 1416 Task 9.1 - City Final Review 5 days Tue 2/28/23 Mon 3/6/23 1517 Construction Support Services 122 days Mon 3/13/23 Tue 8/29/2318 Task 10.0-Bidding Services 21 days Mon 3/13/23 Mon 4/10/23 9FS+4 days19 Task 10.1-Construction Support Services 80 days Mon 5/1/23 Fri 8/18/23 18FS+14 days20 Task 10.2-Preparation of As-Built Drawings 7 days Mon 8/21/23 Tue 8/29/23 19 1/23
1/30
2/13
2/20
2/27
3/6
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
2023
Task Milestone Summary
Exhibit "B" - Project Schedule CITY OF NORCO

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting EngineersCity of Norco

J.N. 122.12121.1 Page 11 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

2.0 Staffing Plan & Organization Chart
A&B proposes to perform the professional consulting engineering services with its in-house staff. Mr.

William D. Brooks, P.E. will serve as Principal in Charge, and oversite for quality control and quality assurance to meet project goals, requirements and schedule. Dennis G. Armstrong, P.E., project engineer and will be supported by William James, CADD senior designer and Wyatt Helms, Assistant Engineer.

The team’s combined experience in public works and private sector engineering exceeds fifty (50) years.

Our office currently has a team of twelve employees, with adequate support staff and resources to service this project. A&B’s current workload allows for the proposed project staff to be dedicated to the project from inception to project completion. No key personnel will be removed from the project without prior City approval.

Sub-consultants will be utilized for aerial topography and potholing of existing facilities as needed by A&B to develop final plans, specifications and estimates for the proposed project. A&B has utilized the services of Arrowhead Mapping for aerial topographic surveying needs on all past City of Norco projects. A&B has also teamed with CBelow, Inc. (potholing) for the City of Norco on the Chestnut Ave. Waterline, the Hammer Ave. 16-inch Waterline Project between Third St. and Fourth St., Bronco Lane, and the Shadow Canyon Circle & Sunset Court waterline replacement projects. There is no learning curve with our proposed team, and our completed projects have all been constructed successfully without surprises or change orders.

Aerial Topography: Arrowhead Mapping Corporation
431 Mac Kay Dr., Ste. 100
San Bernardino, CA 92408
Ph: (909) 889-2420
Contact: Steve Dillon, President
Utility Potholing: CBelow, Inc.
14280 Euclid Ave.

Chino, CA 9170
Ph: (888) 902-3569
(310) 713-0326 cell
Contact: Michael Gonzales, Project Manager

J.N. 122.12121.1 Page 12 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.1 Project Team and Sub-Consultants

ORGANIZATIONAL CHART
CITY OF Norco
Support Staff
Maintenance, Utility Depts.

UTILITY COS.

Local Contacts and
Engineering personnel

ARROWHEAD MAPPING,
INC.

STEVE DILLON

PRINCIPAL

AERIAL TOPOGRAPHY

CITY OF NORCO-PUBLIC
WORKS
SAM NELSON, P.E. – PROJECT

MANAGER

ARMSTRONG & BROOKS CONSULTING ENGINEERS

WATERLINE DESIGN TEAM
WILLIAM D. BROOKS, P.E. – PRINCIPAL IN CHARGE, QA/QC
DENNNS G. ARMSTRONG, P.E.- PROJECT ENGINEER
WILLIAM JAMES – SENIOR DESIGNER AUTOCADD EXPERT, CIVIL 3D, MODELLING WYATT HELMS, E.I.T.– ASSISTANT ENGINEER, AUTOCADD EXPERT, CIVIL 3D, PIPELINES JOSHUA GROENHEIM, E.I.T. – ASSISTANT ENGINEER, UTLITIES AND MAPPING CARISSA WAITE, E.I.T. – ASSISTANT ENGINEER, UTILITIES AND MAPPING

CHRISTOPHER SMITH - DRAFTSMAN
CBELOW, INC.

MICHAEL GONZALES, P.M.

POTHOLING SERVICES

J.N. 122.12121.1 Page 13 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal
Statement of Acknowledgement
A&B will provide the design services to complete this project within estimated 26-weeks from Notice to Proceed. (See Exhibit “B”).

A&B acknowledges that all personnel are available to complete the project as included in the attached Statement of Qualifications. Contact references can be provided in requested.

A&B has attached a copy of its hourly rate schedule Exhibit “C-1”, located in the fee proposal, and it is understood that it’s part of this proposal.

A&B states that all charges for subcontractor services shall be in the same amounts invoiced plus an allowable 10% mark-up.

A&B acknowledges that the cost for mileage, telephone, mailing and other expenses incidental to the performance of the main items of the Engineering Services to be rendered are included in the hourly rate schedule and that there will be no additional charges.

A&B has a current City of Norco Business License and will provide insurance certificates meeting or exceeding the requirements of the City as stipulated in the Professional Services Agreement included with the RFP (if required).

A&B’s total maximum not-to-exceed fee is included in appendix “A” submitted for this project.

A&B acknowledges that all changes to the scope of work (increase or decrease) will be submitted in writing for City approval. A&B shall submit a cost fee proposal for all changes and acknowledges that no “Time and Material” work will be allowed for any task prior to City approval.

Appendices
“A” Fee Proposal – Man-hours, Price Form and Hourly Rate Schedule – Exhibit “C”

Appendix “A”
“Fee Proposal – EXHIBIT C”

J.N. 122.1221.1 Page 1 of 1
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E Chase Dr ~ Corona, CA ~ 92881
Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “C-1”
Billing Rate Schedule
FY 2022
Professional Services Rate
Principal ........................................................................................................................................................... $185/Hr.

Civil Engineer or Registered P.L.S. .................................................................................................................. $160/Hr.

Designer ........................................................................................................................................................... $115/Hr.

Draftsperson ....................................................................................................................................................... $95/Hr. 2 Man Survey Crew .......................................................................................................................................... $185/Hr.

Expert Witness (P.E.) (4 hr. min.) ..................................................................................................................... $250/Hr.

Miscellaneous Services Rate
Travel Time ......................................................................................................................................................... $70/Hr.

Secretary ............................................................................................................................................................. $70/Hr.

Reimbursable Expenses ................................................................................................................................ Cost + 10% Hourly Rates are chargeable in one-quarter hour increments and are subject to change January 1, 2023

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up
Preliminary Engineering
Task 1.0 Research/Field Review/Utility Coord. (Entire Project Limits) 2 4 8 8 $ 2,690 SUB-TOTAL RESEARCH, FIELD REVIEW & UTILITY COORDINATION $ 2,690 Task 2.0 Field Survey/Aerial Topography

2.1 Establish Horizontal & Vertical Control 1 4 8 $ 2,100

2.2 Aerial Topography & Set Aerial Targets 1 2 8 $ 7,500 $ 1,870

2.3 Topo. Field Survey, Utilities, C.L. Monuments, Street Culture 1 6 12 20 $ 5,690 Sub-Consultant Sub-Total $ 7,500 $ 7,500
SUB-TOTAL FIELD SURVEY & AERIAL TOPOGRAPHY $ 17,160
Task 3.0 Base Map Preparation

3.1 Preparation of Base Map 2 4 16 24 $ 5,130
SUB-TOTAL BASE MAP PREPARATION Sub-Consultant Sub-Total $ - $ 5,130 Task 4.0 Prepare Conceptual Alignment & Pre. Design Workshop

4.1 Preliminary Alignment Studies - Pipeline 2 8 16 12 $ 4,630

4.2 Preliminary Design Workshop Presentation & meeting 1 1 2 2 $ 765 Sub-Consultant Sub-Total $ -
SUB-TOTAL PREPARE CONCEPTUAL ALIGNMENT & PRE. DESIGN WORKSHOP $ 5,395 Task 5.0 Prepare pothole plans & field verify utilities

5.1 Pothole Plans (30%) PLANS 6 12 24 48 $ 10,350

5.2 Field Potholing Allowance (budget 30 potholes) 1 16 $ 24,600 $ 3,120 Includes field survey by RLS for pothole & misc. utilities T&M not to exceed 30-pothole budget allowance Sub-Consultant Sub-Total $ 24,600 $ 24,600 SUB-TOTAL PERFORM FIELD POTHOLING SERVICES $ 38,070
SUB-TOTAL PRELIMINARY ENGINEERING (TASKS 1-5) $ 68,445

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - CORYDON WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 1 of 2

CORYDON AVENUE WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - CORYDON WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
Final Engineering
Task 6.0 Prepare & Process Final Construction Plans, Specifications and Estimates Task 7.0 60% Final Engineering Plans, Specs. & Estimates 6 16 40 64 $ 14,350 Task 8.0 100% Final Engineering Plans, Specs. & Estimates 4 8 20 32 $ - $ 7,360 Task 9.0 Final Engineering Plans, Specs. & Estimates 2 4 10 16 $ - $ 3,680 Sub-Consultant Sub-Total $ - $ -
SUB-TOTAL PREPARE & PROCESS FINAL ENGINEERING PLANS, SPECS. & ESTIMATES $ 25,390 Task 9.2 Project Coordination and Meetings

9.21 Project Kick-Off Meeting 1 $ 185

9.22 Utility Coor. Meetings 1 $ - $ 160

9.23 PDT Meetings (3 Min.) 1 1 $ - $ 345

9.24 30 % Design Review Meeting 1 1 $ - $ 345

9.25 60% Design Review Meeting 1 1 $ - $ 345

9.26 100% Design Review Meeting 1 1 $ - $ 345

9.27 Pre-Bid Contractor Meeting 1 1 $ - $ 345
Task 9.5 Final Eng. Reimbursable Expense Allowance (10+/- sheets) $ - $ 1,250 SUB-TOTAL COORDINATION AND MEETINGS $ 3,320
SUB-TOTAL FINAL ENGINEERING (TASKS 6-9) $ 28,710
TOTAL PROPOSED DESIGN AND ENGINEERING (TASKS 1-9) PLANS, SPECS., ESTIMATES AND ALL FIELD WORK $ 97,155

CONSTRUCTION SUPPORT SERVICES
Task 10.0 Bidding Services
Pre-Bid RFI's and Responses, Bidding Support 4 4 4 4 $ 2,220 Task 10.1 Construction Support Services
RFI's (5), Shop Dwgs., Subst., (5 ea.) 4 6 6 $ 2,390
Task 10.2 As-Built Dwgs.

Preparation of As-Built Drawings, Mylar, AutoCAD & PDF, CD 2 4 8 12 $ 3,070 SUB-TOTAL CONSTRUCTION SUPPORT SERVICES $ 7,680
TOTAL BASE BID PROJECT FEE W/SUB-CONSULTANTS & REIMBURSABLE $ 104,835 ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 2 of 2

Armstrong & Brooks Consulting Engineers

PROPOSAL FOR CIVIL ENGINEERING SERVICES
TO:

CITY OF NORCO

PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL – PS&E

SIXTH STREET WATERLINE REPLACEMENT PROJECT

DATE: August 25, 2022
SUBMITTED BY:

ARMSTRONG & BROOKS CONSULTING ENGINEERS
1350 E. CHASE DR., CORONA, CA 92881

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
August 25, 2022
J.N. 122.2121.2
City of Norco
Public Works Department
2870 Clark Ave.

Norco, CA 92860
Attn: Mr. Sam Nelson, P.E.

Senior Engineer
Regarding: RFP for PROFESSIONAL ENGINEERING AND DESIGN SERVICES Sixth Street Waterline Replacement Project
Dear Sam:

We would like to thank you for another opportunity to provide the City of Norco Public Works Department with a proposal for Civil Engineering Services. The items listed in this proposal are based on our review of the City’s RFP and our professional experience of providing similar professional engineering and design services for sewer line projects.

It is our understanding that the existing 10-inch water line located in Sixth Street from Sierra Avenue to California Avenue (approximately 8,000 L.F.) has reached its design service life. A new 12-inch replacement Ductile Iron line with service reconnections to existing customers within the project limits is required. Interfering portions of the existing line will be removed; otherwise those portions remaining will be abandoned in place and backfilled with concrete slurry.

On the succeeding pages of this proposal we have outlined the work included in the preparation and processing of the public water line improvement plans, specifications and construction cost estimates. The scope of work in this proposal is subject to your review and approval and any deletion or addition of line items will result in an appropriate fee adjustment.

Recently, we completed the Bronco Lane and the Shadow Canyon Circle Waterline Replacement Projects for the City of Norco. We have a thorough project understanding of the critical infrastructure and can rapidly complete the project deliverables within a 26-week schedule. Upon review of this proposal, A&B is confident that the City of Norco will find that the A&B consultant team is experienced and capable of providing value engineering concepts to ensure that the project can be successfully completed within the estimated project budget.

Armstrong & Brooks
Consulting Engineers
Planning-Infrastructure-Site Development-Water Resources

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William D.

Brooks, P.E. will be the principal in charge of this project.

An additional management tool central to A&B’s success, is the firm’s cost control accounting software which ensures successful management of a project’s staffing level and design costs.

Armstrong & Brooks Consulting Engineers has assembled a professional consultant team with the expertise and resources available to perform the project’s tasks such that it can prepare the plans, specifications and estimates within a timeframe of 26 weeks.

In addition to Bill Brooks and Dennis Armstrong, primary contacts for the potential sub-consultants include:

1. Mr. Michael Gonzales, CBelow (Utility Potholing).

2. Mr. Steve Dillon, Arrowhead Mapping (Aerial Photogrammetry and Topography) Our fee proposal is in the attached proposal, together with project tasks and manhours. The hourly rates depicted in the hourly rate schedule are inclusive of all incidental expenses (mileage, telephone, mailings, original mylars, bond prints, etc.) anticipated in the performance of the main items of Engineering Services to be rendered and there will be no additional charges.

Thank you again for this opportunity to be of service and should you have any questions or comments regarding the contents of this proposal during the evaluation, please do not hesitate to contact either Dennis Armstrong or William Brooks at 951-372-8400.

The proposal and fee are valid for 45-days from submission to the City of Norco.

Sincerely,
______________________ ______________________
Dennis G. Armstrong, P.E. William D. Brooks, P.E.

Principal Principal

J.N. 122.12121.1 Page 3 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “A”
SECTION I –Technical Proposal

1.0 Work Plan and Scope of Work – Project Understanding Armstrong & Brooks Consulting Engineers, Inc. is in the City of Corona, less than five (5) miles from the City of Norco, and only minutes from the project site. The principals and staff are thoroughly familiar with the project’s requirements and its surroundings. We have completed several waterline replacement design projects within Southern California that have been bid and constructed within 3 to 5 percent of the Engineer’s Estimate.

A&B’s competitive advantage stems from its local community knowledge together with its extensive experience in the design of pipeline systems, including the implementation of cost-effective solutions to design challenges such as work within residential communities and utility conflicts within the public rightsof-way. A&B utilizes this advantage to provide an exceptionally high level of service to the City at a significant cost savings when compared with similarly capable firms. We understand that the City’s schedule for project design services is critical to the project’s success and A&B has committed resources to the City of Norco to ensure the project design is completed as soon as possible.

The purpose of the project is to replace the existing 10-inch waterlines within the project limits which has reached its design service life. This project will improve water conveyance and distribution within the service area. It will also provide greater fire protection capacity within the service area.

Work Plan and Scope of Work
(Man-hours for all task items in FEE Proposal Appendix “A” – See Exhibit “C”)

2.1 Research and Field Review
A&B will obtain City record information and research available records and maps, including all recorded tract and parcel maps within the project limits, to create a digital base map for use in plan preparation.

A&B will perform a comprehensive search of existing utilities to ascertain the presence of existing, active and/or abandoned infrastructure to identify potential project impacts.

A database will be generated documenting all communication with each utility purveyor within the project limits. An inquiry letter to USA will be generated which describes the project, its schedule, and limits delineated on a site plan exhibit. USA will provide a list of all active utility members within the project

J.N. 122.12121.1 Page 4 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued
limits. Other utility owners, if any, will be obtained from a search of available plans and records together with field reconnaissance. A&B will generate a letter describing the project and its schedule to each utility company requesting plans of their facilities. The letter will include a utility response form that will be logged into the database with the utility’s contact person. In the event no response is received within the requested time frame, A&B will attempt to contact the utility purveyor via telephone. In the unlikely event the requested information is not received in a timely fashion, a site visit to the utility purveyor will be made to obtain record information. All utility information will be incorporated into the digital base map. As the design develops, progress prints will be sent to each utility company for review and coordination at the concept review (30) %, 60%, and 100% final design completion milestones. We will submit a copy of all utility notifications and correspondence at the Preliminary Design Review Workshop.

2.2 Field Design Survey & Aerial Topo. Survey (1” =40’ w. 1-foot contours) and Project Control Our survey crew will establish horizontal and vertical control, recover centerline monuments and ties, and set aerial targets. We will field locate all existing utility vaults, sanitary sewer manholes, water valves, DDC’s, air valves, fire hydrants, blow offs, water and gas meters, landscape meters and appurtenances. Where feasible, below ground facilities (storm drain & sewer manholes, etc.) will be dipped and the data will be compared to record drawings.

We anticipate tying vertical control to the NGVD-88 datum via benchmarks established by the offices of either the Riverside County Surveyor or Flood Control & Water Conservation District (RCFCWCD). We anticipate establishing horizontal control along the project public/private streets which will then be tied to the State Plane Coordinate System (NAD 83). This proposal excludes performing a boundary survey and resolution or the re-establishment of missing monumentation, if any.

A&B staff will perform a field investigation with the compiled record data and field survey data to confirm identity and location of “As-Built” facilities within the proposed project limits.

2.3 Base Map Preparation
A Base Map identifying the existing improvements and record rights-of-way within the proposed project limits will be compiled from the data gathered during our research of available records and our field survey.

The Base Map, prepared in AutoCad format, will show all relevant existing property lines, rights-of-way, curb & gutter, driveways, equestrian trails and fences, streetlights, street signage and striping and all utilities and their appurtenances within the project limits. All existing utility manholes, vaults, valve covers, fire hydrants, water and gas meters, landscape meter and backflow preventers, trees (species and trunk diameter), driveways and mailboxes will be clearly identified on the project plans.

J.N. 122.12121.1 Page 5 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued

2.4 Preliminary Design Review Workshop
Upon completion of utility research, aerial topography & field survey, and base map compilation, A&B will develop plan & profile alignment studies for the proposed waterlines. We will indicate all proposed fire hydrants per City spacing criteria and water service connections (domestic and irrigation). In addition, we will show the all proposed pipeline crossings, connections, valves and laterals.

Recommendations will be presented in a Preliminary Design Report (PDR) depicting all information from tasks 2.1 to 2.4. In addition to preliminary plan and profile alignments and service connections (domestic, fire hydrants and irrigation), the PDR will provide recommendations for pothole locations.

The PDR will be submitted to the City Staff for review prior to the Preliminary Design Review Workshop per our proposed scope of work and project schedule.

We anticipate scheduling the preliminary design workshop with City staff, upon the City’s completion of its two-week review period. Our goal is to have selected an alignment and to reach an agreement on any proposed pothole locations (40 total per RFP) prior to leaving the workshop. In the event the City desires to not have our team provide pothole services, this service would need to be provided by others.

2.5 Pothole Plans and field Verify Existing Utilities
The design alignment both horizontal and vertical will be dicated not only by the available street right-ofway, but by the potential conflicts with the existing and/or proposed utilities. Sixth Street offers many viable waterline alignment alternatives to ensure water/sewer separation requirements for Health Department Standards.

CBelow will pothole up to forty (40) utility locations following the Preliminary Design Review Workshop. Traffic control will be per the WATCH Manual, under the assumption that engineered traffic control plans for potholing will not be required. We are also assuming that a no-fee City encroachment permit for the work to pothole utilities, which is consistent with the recent projects we have completed for the City.

Field survey data will be collected under the supervision of a licensed P.E. and compiled by A&B to generate details identifying top and bottom of existing facilities at anticipated crossing locations.

J.N. 122.12121.1 Page 6 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.6 Improvement Plans, Specifications & Estimates
The RFP identifies the following submittal schedule: Concept Review, 30%, 60% and 100% final submittals. The submittals will contain two (2) full size (24”x36”) and two (2) ½-size (11”x17”) plan sets. The final mylar submittal will include one (1) full size (24”x36”) plan sets and one (1) ½-size (11”x17”) plan sets. A preliminary Engineer’s cost estimate and technical specifications will be submitted at 60% and all subsequent submittals.

Each submittal will be made within two weeks, as indicated on the proposed project schedule (“Exhibit B”-Schedule of Services), of receipt of City plan check comments. The project schedule includes oneweek period by City staff at the PDR and all formal submittals. A&B proposes to meet with City Staff on a set schedule (preferably monthly or bi-monthly) to discuss the deliverables and progress made after the previous submittal.

2.7 Improvement Plans, Specifications & Estimates (60% Submittal) The improvement plans will be prepared in AutoCAD 2019 or older format and we anticipate the plans will consist of the following for the Project:

Title Sheet (Vicinity Map, Location Map, General Notes, Legend, Utility Contacts, and Signature Block, Basis of Bearing and Project Benchmark)
Sheets 2-3 (Construction Notes, Key & Index Maps, Misc. Tie-In Manhole Details, Typical Street Cross-Sections, pipeline crossing details, trench bedding details, and Horizontal Control) Sheets 4-11 (Waterline Improvement Plans-, plan & profile - (H: 1” =40’ V: 1’=4’) (8,000 L.F.) Detailed technical specifications shall be provided for the pipeline facilities and appurtenances together with trench backfill, paving improvements and repair of City streets at the 60% submittal. An Engineer’s cost estimate will be provided detailing all pipeline facilities and appurtenances. A&B takes great pride in its firm’s history for providing realistic estimates that usually are within 3-5% of the awarded construction contract. We have also completed several projects for the City of Norco with negligible (less than 1%) construction contract change orders. We often provide innovative details with enough instruction to curb any potential change orders based on our professional experience. Whether it be tying into existing facilities, working around active utilities and the pitfalls of underground construction with adjacent trench shading and lithology, we have seen it all and have the experience to make sure the City of Norco assets are protected during the construction of the facility.

J.N. 122.12121.1 Page 7 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.8 Improvement Plans, Specifications & Estimates (100% & Final Mylar Submittal) In addition to incorporating the City’s 60% review comments, A&B will continually update the project technical specifications, Engineer’s Estimate and the proposed bid schedule form.

2.9 Project Coordination and Meetings
In addition to the project milestones, the following meetings are anticipated by A&B unless deleted by the City Project Manager:
 Project Kick-off meeting
 Preliminary Design/Alignment Review Meeting
 PDT Meetings (estimate 3)
 Concept Review – General Alignment Approval & Base Map  30% submittal – Pothole Plans
 60% submittal
 100% submittal
 Pre-construction meeting
Hard copies of all design plans, reports and supporting calculations shall be provided for agency review at the pre-determined submittal milestones, and we can also provide electronic digital (PDF) copies to facilitate the review and comment process.

2.10 Project Management and Cost Controls
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William Brooks, P.E. will be the principal in charge of this project.

Armstrong & Brooks holds weekly staff team meetings to discuss project deliverables and review project schedule and budget. The accounting software utilized by the firm is “Ajera”, and we have found it to be a key component to monitoring a design/construction support contract.

All contracted scope-of-services line items are entered into the accounting system with its accompanying budget. Employees enter their billable hours into an electronic timesheet daily creating a “real time” financial accounting for a project. A project’s financial reports can be developed, reviewed and monitored to identify scope of work items potentially affecting the project’s budget and schedule.

J.N. 122.12121.1 Page 8 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued
Billing reports are reviewed weekly and generated prior to project invoicing for a “draft” run in our accounting department for Principal review and approval. All invoices are reviewed and signed-off by the Principle-In-Charge prior to client submittal. Sub-consultant invoicing is also updated in real time as received and billed accordingly.

Project scheduling is generally managed through Microsoft Office Project software. Schedules are actively maintained by the project manager and checked by the Principal-in-Charge. Schedule updates are reviewed at the weekly staff meetings and then updated and submitted to the client at intervals specified by the project requirements.

A&B is well known for keeping its clients well informed of scope, schedule, budgets and cost impacts on a project. We have found success in the management philosophy that open communication with the client representative minimizes the potential for scope creep and requests for changes that can lead to unwanted effects on project budget and schedule. We incorporate value engineering concepts to ensure that its projects can be successfully completed in a timely manner within its allocated budgets.

A&B’s quality control program consists of internal review by another firm’s Principal prior to a project milestone submittal and final deliverables. A&B has developed an in-house checklist similar to a public agency’s plan check requirements. This quality control checklist has been developed over 40-years of professional experience by the firm’s principals.

J.N. 122.12121.1 Page 9 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - continued
Construction Support Services
Task 3.0 Bidding Services
A&B will provide assistance and timely response (within 1-business day) to any pre-bid questions and Contractor RFI’s per the City’s RFP. A&B has similar type services to the City of Norco and several Government Agencies throughout Southern California.

A&B can provide a set of conformed plans and specifications for use in constructing the project (if needed). The conformed set of plan and specifications will reflect all changes made the bid documents made during the bidding and permit process, with a clearly denoted clouded revision denoted by “Conformed Plans for Construction”.

Task 3.1 Construction Support Services & Project Coordination Construction Support Services and Project Coordination includes, but is not limited to, Responding to Construction RFI’s (3 EA) Review of Shop Drawing Submittals (5 EA), including a pipe laying diagram, if needed. Will also provide change order support and attend up to three (3) additional office or construction site meetings. Field engineering will also be provided in the event it is needed for plan changes, utility interferences or general consultation.

Task 3.2 “As-Built” Drawings
A&B will prepare “As-Built” drawings at the completion of the project for the City’s Files.

The Construction Specifications shall clearly indicate that the Contractor is to document all changes on a single set of Construction Drawings that are to be turned over to the City for the Preparation of “AsBuilt” Drawings. The “As-Built” red-lined drawings shall be reviewed for approval by the City’s Inspector.

The “As-Built” Drawings shall be prepared from the red-lined Site Drawings kept by the Contractor and upon review and approval by the City’s Inspector, will be stamped “As-Built” and signed by the Responsible Engineer. The deliverable will include digital files of the plans in both AutoCAD (2013 or older) and Electronic CD files (AutoCAD and pdf.)

J.N. 122.12121.1 Page 10 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

1.0 Project Schedule
EXHIBIT “B”
“SCHEDULE OF SERVICES”

ID Task Name Duration Start Finish Predecessors Resource Names 1 Estimated Schedule - Estimated 24 Weeks for Design Task 1 - 9.0 124 days Mon 10/3/22 Thu 3/23/232 Preliminary Engineering 66 days Mon 10/3/22 Mon 1/2/233 Task 1-Research/Field Review/Utility Coord. 14 days Mon 10/3/22 Thu 10/20/224 Task 2-Field Design Survey/Aerial Topo. 21 days Fri 10/21/22 Fri 11/18/22 35 Task 3-Prepare Base Map 15 days Mon 10/10/22 Fri 10/28/22 3SS+5 days6 Task 4-Conceptual Alignment Plan & Preliminary Design Report 15 days Mon 11/21/22 Fri 12/9/22 47 Task 4.1 City Meeting - Formal Worshop 1 day Mon 12/12/22 Mon 12/12/22 68 Task 5 Pothole (30%) Plans & Field Verify Exist. Utilities* (40 pothole budget) 15 days Tue 12/13/22 Mon 1/2/23 79 Final Engineering (Plans, Specifications, & Estimates 58 days Tue 1/3/23 Thu 3/23/23 2 10 Task 6.0 Final Plans, Specs. & Estimates 58 days Tue 1/3/23 Thu 3/23/2311 Tasks 7.0 60% Submittal Preparation 25 days Tue 1/3/23 Mon 2/6/2312 Task 7.1 City - 60% Submittal Review 5 days Tue 2/7/23 Mon 2/13/23 1113 Tasks 8.0- 100% Submittal Preparation 13 days Tue 2/14/23 Thu 3/2/23 1214 Task 8.1-City 100% Review 5 days Fri 3/3/23 Thu 3/9/23 1315 Task 9.0-Final Bid Documents 5 days Fri 3/10/23 Thu 3/16/23 1416 Task 9.1 - City Final Review 5 days Fri 3/17/23 Thu 3/23/23 1517 Construction Support Services 132 days Thu 3/30/23 Fri 9/29/2318 Task 10.0-Bidding Services 21 days Thu 3/30/23 Thu 4/27/23 9FS+4 days19 Task 10.1-Construction Support Services 90 days Thu 5/18/23 Wed 9/20/23 18FS+14 days20 Task 10.2-Preparation of As-Built Drawings 7 days Thu 9/21/23 Fri 9/29/23 19 2/6
2/13
3/2
3/9
3/16
3/23
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
2023
Task Milestone Summary
Exhibit "B" - Project Schedule CITY OF NORCO

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting EngineersCity of Norco

J.N. 122.12121.1 Page 11 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

2.0 Staffing Plan & Organization Chart
A&B proposes to perform the professional consulting engineering services with its in-house staff. Mr.

William D. Brooks, P.E. will serve as Principal in Charge, and oversite for quality control and quality assurance to meet project goals, requirements and schedule. Dennis G. Armstrong, P.E., project engineer and will be supported by William James, CADD designer. The team’s combined experience in public works and private sector engineering exceeds fifty (50) years.

Our office has four registered professional civil engineers, with adequate support staff and resources to service this project. A&B’s current workload allows for the proposed project staff to be dedicated to the project from inception to project completion. No key personnel will be removed from the project without prior City approval.

Sub-consultants will be utilized for aerial topography and potholing of existing facilities as needed by A&B to develop final plans, specifications and estimates for the proposed project. A&B has utilized the services of Arrowhead Mapping for aerial topographic surveying needs on all past City of Norco projects. A&B has also teamed with CBelow, Inc. (potholing) for the City of Norco on the Chestnut Ave. Waterline, the Hammer Ave. 16-inch Waterline Project between Third St. and Fourth St., Bronco Lane, and the Shadow Canyon Circle & Sunset Court waterline replacement projects. There is no learning curve with our proposed team, and our completed projects have all been constructed successfully without surprises or change orders.

Aerial Topography: Arrowhead Mapping Corporation
431 Mac Kay Dr., Ste. 100
San Bernardino, CA 92408
Ph: (909) 889-2420
Contact: Steve Dillon, President
Utility Potholing: CBelow, Inc.
14280 Euclid Ave.

Chino, CA 9170
Ph: (888) 902-3569
(310) 713-0326 cell
Contact: Michael Gonzales, Project Manager

J.N. 122.12121.1 Page 12 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.1 Project Team and Sub-Consultants

ORGANIZATIONAL CHART
CITY OF Norco
Support Staff
Maintenance, Utility Depts.

UTILITY COS.

Local Contacts and
Engineering personnel

ARROWHEAD MAPPING,
INC.

STEVE DILLON

PRINCIPAL

AERIAL TOPOGRAPHY

CITY OF NORCO-PUBLIC
WORKS
SAM NELSON, P.E. – PROJECT

MANAGER

ARMSTRONG & BROOKS CONSULTING ENGINEERS

WATERLINE DESIGN TEAM
WILLIAM D. BROOKS, P.E. – PRINCIPAL IN CHARGE, QA/QC
DENNNS G. ARMSTRONG, P.E.- PROJECT ENGINEER
WILLIAM JAMES – SENIOR DESIGNER AUTOCADD EXPERT, CIVIL 3D, MODELLING WYATT HELMS, E.I.T.– ASSISTANT ENGINEER, AUTOCADD EXPERT, CIVIL 3D, PIPELINES JOSHUA GROENHEIM, E.I.T. – ASSISTANT ENGINEER, UTLITIES AND MAPPING CARISSA WAITE, E.I.T. – ASSISTANT ENGINEER, UTILITIES AND MAPPING

CHRISTOPHER SMITH - DRAFTSMAN
CBELOW, INC.

MICHAEL GONZALES, P.M.

POTHOLING SERVICES

J.N. 122.12121.1 Page 13 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal
Statement of Acknowledgement
A&B will provide the design services to complete this project within estimated 26-weeks from Notice to Proceed. (See Exhibit “B”).

A&B acknowledges that all personnel are available to complete the project as included in the attached Statement of Qualifications. Contact references can be provided in requested.

A&B has attached a copy of its hourly rate schedule Exhibit “C-1”, located in the fee proposal, and it is understood that it’s part of this proposal.

A&B states that all charges for subcontractor services shall be in the same amounts invoiced plus an allowable 10% mark-up.

A&B acknowledges that the cost for mileage, telephone, mailing and other expenses incidental to the performance of the main items of the Engineering Services to be rendered are included in the hourly rate schedule and that there will be no additional charges.

A&B has a current City of Norco Business License and will provide insurance certificates meeting or exceeding the requirements of the City as stipulated in the Professional Services Agreement included with the RFP (if required).

A&B’s total maximum not-to-exceed fee is included in appendix “A” submitted for this project.

A&B acknowledges that all changes to the scope of work (increase or decrease) will be submitted in writing for City approval. A&B shall submit a cost fee proposal for all changes and acknowledges that no “Time and Material” work will be allowed for any task prior to City approval.

Appendices
“A” Fee Proposal – Man-hours, Price Form and Hourly Rate Schedule – Separate Envelope

Appendix “A”
“Fee Proposal – EXHIBIT C”

J.N. 122.1221.2 Page 1 of 1
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

SIXTH STREET WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E Chase Dr ~ Corona, CA ~ 92881
Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “C-1”
Billing Rate Schedule
FY 2022
Professional Services Rate
Principal ........................................................................................................................................................... $185/Hr.

Civil Engineer or Registered P.L.S. .................................................................................................................. $160/Hr.

Designer ........................................................................................................................................................... $115/Hr.

Draftsperson ....................................................................................................................................................... $95/Hr. 2 Man Survey Crew .......................................................................................................................................... $185/Hr.

Expert Witness (P.E.) (4 hr. min.) ..................................................................................................................... $250/Hr.

Miscellaneous Services Rate
Travel Time ......................................................................................................................................................... $70/Hr.

Secretary ............................................................................................................................................................. $70/Hr.

Reimbursable Expenses ................................................................................................................................ Cost + 10% Hourly Rates are chargeable in one-quarter hour increments and are subject to change January 1, 2023

SIXTH STREET WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up
Preliminary Engineering
Task 1.0 Research/Field Review/Utility Coord. (Entire Project Limits) 2 4 12 16 $ 3,910 SUB-TOTAL RESEARCH, FIELD REVIEW & UTILITY COORDINATION $ 3,910 Task 2.0 Field Survey/Aerial Topography

2.1 Establish Horizontal & Vertical Control 1 4 8 $ 2,100

2.2 Aerial Topography & Set Aerial Targets 1 2 8 $ 8,100 $ 1,870

2.3 Topo. Field Survey, Utilities, C.L. Monuments, Street Culture 1 6 16 32 $ 8,290 Sub-Consultant Sub-Total $ 8,100 $ 8,100
SUB-TOTAL FIELD SURVEY & AERIAL TOPOGRAPHY $ 20,360
Task 3.0 Base Map Preparation

3.1 Preparation of Base Map 2 4 16 24 $ 5,130
SUB-TOTAL BASE MAP PREPARATION Sub-Consultant Sub-Total $ - $ 5,130 Task 4.0 Prepare Conceptual Alignment & Pre. Design Workshop

4.1 Preliminary Alignment Studies - Pipeline 2 8 20 16 $ 5,470

4.2 Preliminary Design Workshop Presentation & meeting 1 1 2 2 $ 765 Sub-Consultant Sub-Total $ -
SUB-TOTAL PREPARE CONCEPTUAL ALIGNMENT & PRE. DESIGN WORKSHOP $ 6,235 Task 5.0 Prepare pothole plans & field verify utilities

5.1 Pothole Plans (30%) PLANS 12 20 30 50 $ 13,620

5.2 Field Potholing Allowance (budget 40 potholes) 1 12 $ 32,000 $ 2,380 Includes field survey by RLS for pothole & misc. utilities T&M not to exceed 40-pothole budget allowance Sub-Consultant Sub-Total $ 32,000 $ 32,000 SUB-TOTAL PERFORM FIELD POTHOLING SERVICES $ 48,000
SUB-TOTAL PRELIMINARY ENGINEERING (TASKS 1-5) $ 83,635

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - SIXTH STREET WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 1 of 2

SIXTH STREET WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - SIXTH STREET WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
Final Engineering
Task 6.0 Prepare & Process Final Construction Plans, Specifications and Estimates Task 7.0 60% Final Engineering Plans, Specs. & Estimates 8 20 48 72 $ 17,040 Task 8.0 100% Final Engineering Plans, Specs. & Estimates 4 10 24 36 $ - $ 8,520 Task 9.0 Final Engineering Plans, Specs. & Estimates 2 5 12 18 $ - $ 4,260 Sub-Consultant Sub-Total $ - $ -
SUB-TOTAL PREPARE & PROCESS FINAL ENGINEERING PLANS, SPECS. & ESTIMATES $ 29,820 Task 9.2 Project Coordination and Meetings

9.21 Project Kick-Off Meeting 1 $ 185

9.22 Utility Coor. Meetings 1 $ - $ 160

9.23 PDT Meetings (3 Min.) 1 1 $ - $ 345

9.24 30 % Design Review Meeting 1 1 $ - $ 345

9.25 60% Design Review Meeting 1 1 $ - $ 345

9.26 100% Design Review Meeting 1 1 $ - $ 345

9.27 Pre-Bid Contractor Meeting 1 1 $ - $ 345
Task 9.5 Final Eng. Reimbursable Expense Allowance (10+/- sheets) $ - $ 1,250 SUB-TOTAL COORDINATION AND MEETINGS $ 3,320
SUB-TOTAL FINAL ENGINEERING (TASKS 6-9) $ 33,140
TOTAL PROPOSED DESIGN AND ENGINEERING (TASKS 1-9) PLANS, SPECS., ESTIMATES AND ALL FIELD WORK $ 116,775

CONSTRUCTION SUPPORT SERVICES
Task 10.0 Bidding Services
Pre-Bid RFI's and Responses, Bidding Support 2 4 4 4 $ 1,850 Task 10.1 Construction Support Services
RFI's (5), Shop Dwgs., Subst., (5 ea.) 2 6 8 4 $ 2,630
Task 10.2 As-Built Dwgs.

Preparation of As-Built Drawings, Mylar, AutoCAD & PDF, CD 2 2 4 12 $ 2,290 SUB-TOTAL CONSTRUCTION SUPPORT SERVICES $ 6,770
TOTAL BASE BID PROJECT FEE W/SUB-CONSULTANTS & REIMBURSABLE $ 123,545 ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 2 of 2

Armstrong & Brooks Consulting Engineers

PROPOSAL FOR CIVIL ENGINEERING SERVICES
TO:

CITY OF NORCO

PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL – PS&E

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT

DATE: August 25, 2022
SUBMITTED BY:

ARMSTRONG & BROOKS CONSULTING ENGINEERS
1350 E. CHASE DR., CORONA, CA 92881

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
August 25, 2022
J.N. 122.2121.3
City of Norco
Public Works Department
2870 Clark Ave.

Norco, CA 92860
Attn: Mr. Sam Nelson, P.E.

Senior Engineer
Regarding: RFP for PROFESSIONAL ENGINEERING AND DESIGN SERVICES Temescal Avenue Waterline Replacement Project
Dear Sam:

We would like to thank you for another opportunity to provide the City of Norco Public Works Department with a proposal for Civil Engineering Services. The items listed in this proposal are based on our review of the City’s RFP and our professional experience of providing similar professional engineering and design services for sewer line projects.

It is our understanding that the existing 8-inch water line located in Temescal Avenue from Fifth St. to Sixth Street (approximately 2,600 L.F.) has reached its design service life. A new 8-inch replacement Ductile Iron line with service reconnections to existing customers within the project limits is required. Interfering portions of the existing line will be removed; otherwise those portions remaining will be abandoned in place and backfilled with concrete slurry.

On the succeeding pages of this proposal we have outlined the work included in the preparation and processing of the public water line improvement plans, specifications and construction cost estimates. The scope of work in this proposal is subject to your review and approval and any deletion or addition of line items will result in an appropriate fee adjustment.

Recently, we completed the Bronco Lane and the Shadow Canyon Circle Waterline Replacement Projects for the City of Norco. We have a thorough project understanding of the critical infrastructure and can rapidly complete the project deliverables within a 14-week schedule. Upon review of this proposal, A&B is confident that the City of Norco will find that the A&B consultant team is experienced and capable of providing value engineering concepts to ensure that the project can be successfully completed within the estimated project budget.

Armstrong & Brooks
Consulting Engineers
Planning-Infrastructure-Site Development-Water Resources

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William D.

Brooks, P.E. will be the principal in charge of this project.

An additional management tool central to A&B’s success, is the firm’s cost control accounting software which ensures successful management of a project’s staffing level and design costs.

Armstrong & Brooks Consulting Engineers has assembled a professional consultant team with the expertise and resources available to perform the project’s tasks such that it can prepare the plans, specifications and estimates within a timeframe of 14 weeks.

In addition to Bill Brooks and Dennis Armstrong, primary contacts for the potential sub-consultants include:

1. Mr. Michael Gonzales, CBelow (Utility Potholing).

2. Mr. Steve Dillon, Arrowhead Mapping (Aerial Photogrammetry and Topography) Our fee proposal is located in the attached proposal, together with project tasks and manhours. The hourly rates depicted in the hourly rate schedule are inclusive of all incidental expenses (mileage, telephone, mailings, original mylars, bond prints, etc.) anticipated in the performance of the main items of Engineering Services to be rendered and there will be no additional charges.

Thank you again for this opportunity to be of service and should you have any questions or comments regarding the contents of this proposal during the evaluation, please do not hesitate to contact either Dennis Armstrong or William Brooks at 951-372-8400.

The proposal and fee are valid for 45-days from submission to the City of Norco.

Sincerely,
______________________ ______________________
Dennis G. Armstrong, P.E. William D. Brooks, P.E.

Principal Principal

J.N. 122.1221.3 Page 3 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “A”
SECTION I –Technical Proposal

1.0 Work Plan and Scope of Work – Project Understanding Armstrong & Brooks Consulting Engineers, Inc. is located in the City of Corona, less than five (5) miles from the City of Norco, and only minutes from the project site. The principals and staff are thoroughly familiar with the project’s requirements and its surroundings. We have completed several waterline replacement design projects within Southern California that have been bid and constructed within 3 to 5 percent of the Engineer’s Estimate.

A&B’s competitive advantage stems from its local community knowledge together with its extensive experience in the design of pipeline systems, including the implementation of cost effective solutions to design challenges such as work within residential communities and utility conflicts within the public rightsof-way. A&B utilizes this advantage to provide an exceptionally high level of service to the City at a significant cost savings when compared with similarly capable firms. We understand that the City’s schedule for project design services is critical to the project’s success and A&B has committed resources to the City of Norco to ensure the project design is completed as soon as possible.

The purpose of the project is to replace the existing 8-inch waterlines within the project limits which has reached its design service life. This project will improve water conveyance and distribution within the service area. It will also provide greater fire protection capacity within the service area.

Work Plan and Scope of Work
(Man-hours for all task items in FEE Proposal Appendix “A” – See Exhibit “C”)

2.1 Research and Field Review
A&B will obtain City record information and research available records and maps, including all recorded tract and parcel maps within the project limits, to create a digital base map for use in plan preparation.

A&B will perform a comprehensive search of existing utilities to ascertain the presence of existing, active and/or abandoned infrastructure to identify potential project impacts.

A database will be generated documenting all communication with each utility purveyor within the project limits. An inquiry letter to USA will be generated which describes the project, its schedule, and limits delineated on a site plan exhibit. USA will provide a list of all active utility members within the project

J.N. 122.1221.3 Page 4 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued
limits. Other utility owners, if any, will be obtained from a search of available plans and records together with field reconnaissance. A&B will generate a letter describing the project and its schedule to each utility company requesting plans of their facilities. The letter will include a utility response form that will be logged into the database with the utility’s contact person. In the event no response is received within the requested time frame, A&B will attempt to contact the utility purveyor via telephone. In the unlikely event the requested information is not received in a timely fashion, a site visit to the utility purveyor will be made to obtain record information. All utility information will be incorporated into the digital base map. As the design develops, progress prints will be sent to each utility company for review and coordination at the concept review (30)%, 60%, and 100% final design completion milestones. We will submit a copy of all utility notifications and correspondence at the Preliminary Design Review Workshop.

2.2 Field Design Survey & Aerial Topo. Survey (1”=40’ w. 1-foot contours) and Project Control Our survey crew will establish horizontal and vertical control, recover centerline monuments and ties, and set aerial targets. We will field locate all existing utility vaults, sanitary sewer manholes, water valves, DDC’s, air valves, fire hydrants, blow offs, water and gas meters, landscape meters and appurtenances. Where feasible, below ground facilities (storm drain & sewer manholes, etc.) will be dipped and the data will be compared to record drawings.

We anticipate tying vertical control to the NGVD-88 datum via benchmarks established by the offices of either the Riverside County Surveyor or Flood Control & Water Conservation District (RCFCWCD). We anticipate establishing horizontal control along the project public/private streets which will then be tied to the State Plane Coordinate System (NAD 83). This proposal excludes performing a boundary survey and resolution or the re-establishment of missing monumentation, if any.

A&B staff will perform a field investigation with the compiled record data and field survey data to confirm identity and location of “As-Built” facilities within the proposed project limits.

2.3 Base Map Preparation
A Base Map identifying the existing improvements and record rights-of-way within the proposed project limits will be compiled from the data gathered during our research of available records and our field survey.

The Base Map, prepared in AutoCad format, will show all relevant existing property lines, rights-of-way, curb & gutter, driveways, equestrian trails and fences, streetlights, street signage and striping and all utilities and their appurtenances within the project limits. All existing utility manholes, vaults, valve covers, fire hydrants, water and gas meters, landscape meter and backflow preventers, trees (species and trunk diameter), driveways and mailboxes will be clearly identified on the project plans.

J.N. 122.1221.3 Page 5 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued

2.4 Preliminary Design Review Workshop
Upon completion of utility research, aerial topography & field survey, and base map compilation, A&B will develop plan & profile alignment studies for the proposed waterlines. We will indicate all proposed fire hydrants per City spacing criteria and water service connections (domestic and irrigation). In addition, we will show the all proposed pipeline crossings, connections, valves and laterals.

Recommendations will be presented in a Preliminary Design Report (PDR) depicting all information from tasks 2.1 to 2.4. In addition to preliminary plan and profile alignments and service connections (domestic, fire hydrants and irrigation), the PDR will provide recommendations for pothole locations.

The PDR will be submitted to the City Staff for review prior to the Preliminary Design Review Workshop per our proposed scope of work and project schedule.

We anticipate scheduling the preliminary design workshop with City staff, upon the City’s completion of its two-week review period. Our goal is to have selected an alignment and to reach an agreement on any proposed pothole locations (15 total per RFP) prior to leaving the workshop. In the event the City desires to not have our team provide pothole services, this service would need to be provided by others.

2.5 Pothole Plans and field Verify Existing Utilities
The design alignment both horizontal and vertical will be dicated not only by the available street right-ofway, but by the potential conflicts with the existing and/or proposed utilities. Sixth Street offers many viable waterline alignment alternatives to ensure water/sewer separation requirements for Health Department Standards.

CBelow will pothole up to fifteen (15) utility locations following the Preliminary Design Review Workshop. Traffic control will be per the WATCH Manual, under the assumption that engineered traffic control plans for potholing will not be required. We are also assuming that a no-fee City encroachment permit for the work to pothole utilities, consistent with the recent projects we have completed for the City, is understood.

Field survey data will be collected under the supervision of a licensed P.E. and compiled by A&B to generate details identifying top and bottom of existing facilities at anticipated crossing locations.

J.N. 122.1221.3 Page 6 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.6 Improvement Plans, Specifications & Estimates
The RFP identifies the following submittal schedule: Concept Review, 30%, 60% and 100% final submittals. The submittals will contain two (2) full size (24”x36”) and two (2) ½-size (11”x17”) plan sets. The final mylar submittal will include one (1) full size (24”x36”) plan sets and one (1) ½-size (11”x17”) plan sets. A preliminary Engineer’s cost estimate and technical specifications will be submitted at 60% and all subsequent submittals.

Each submittal will be made within two weeks, as indicated on the proposed project schedule (“Exhibit B”-Schedule of Services), of receipt of City plan check comments. The project schedule includes oneweek period by City staff at the PDR and all formal submittals. A&B proposes to meet with City Staff on a set schedule (preferably monthly or bi-monthly) to discuss the deliverables and progress made subsequent to the previous submittal.

2.7 Improvement Plans, Specifications & Estimates (60% Submittal) The improvement plans will be prepared in AutoCAD 2019 or older format and we anticipate the plans will consist of the following for the Project:

Title Sheet (Vicinity Map, Location Map, General Notes, Legend, Utility Contacts, and Signature Block, Basis of Bearing and Project Benchmark)
Sheets 2-3 (Construction Notes, Key & Index Maps, Misc. Tie-In Manhole Details, Typical Street Cross-Sections, pipeline crossing details, trench bedding details, and Horizontal Control) Sheets 4-6 (Waterline Improvement Plans-, plan & profile - (H: 1”=40’ V: 1’=4’) (2,600 L.F.) Detailed technical specifications shall be provided for the pipeline facilities and appurtenances together with trench backfill, paving improvements and repair of City streets at the 60% submittal. An Engineer’s cost estimate will be provided detailing all pipeline facilities and appurtenances. A&B takes great pride in its firm’s history for providing realistic estimates that usually are within 3-5% of the awarded construction contract. We have also completed several projects for the City of Norco with negligible (less than 1%) construction contract change orders. We often provide innovative details with sufficient instruction to curb any potential change orders based on our professional experience. Whether it be tying into existing facilities, working around active utilities and the pitfalls of underground construction with adjacent trench shading and lithology, we have seen it all and have the experience to make sure the City of Norco assets are protected during the construction of the facility.

J.N. 122.1221.3 Page 7 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.8 Improvement Plans, Specifications & Estimates (100% & Final Mylar Submittal) In addition to incorporating the City’s 60% review comments, A&B will continually update the project technical specifications, Engineer’s Estimate and the proposed bid schedule form.

2.9 Project Coordination and Meetings
In addition to the project milestones, the following meetings are anticipated by A&B unless deleted by the City Project Manager:
 Project Kick-off meeting
 Preliminary Design/Alignment Review Meeting
 PDT Meetings (estimate 3)
 Concept Review – General Alignment Approval & Base Map  30% submittal – Pothole Plans
 60% submittal
 100% submittal
 Pre-construction meeting
Hard copies of all design plans, reports and supporting calculations shall be provided for agency review at the pre-determined submittal milestones, and we can also provide electronic digital (PDF) copies to facilitate the review and comment process.

2.10 Project Management and Cost Controls
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William Brooks, P.E. will be the principal in charge of this project.

Armstrong & Brooks holds weekly staff team meetings to discuss project deliverables and review project schedule and budget. The accounting software utilized by the firm is “Ajera”, and we have found it to be a key component to monitoring a design/construction support contract.

All contracted scope-of-services line items are entered into the accounting system with its accompanying budget. Employees enter their billable hours into an electronic timesheet daily creating a “real time” financial accounting for a project. A project’s financial reports can be developed, reviewed and monitored to identify scope of work items potentially affecting the project’s budget and schedule.

J.N. 122.1221.3 Page 8 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued
Billing reports are reviewed weekly and generated prior to project invoicing for a “draft” run in our accounting department for Principal review and approval. All invoices are reviewed and signed-off by the Principle-In-Charge prior to client submittal. Sub-consultant invoicing is also updated in real time as received and billed accordingly.

Project scheduling is generally managed through Microsoft Office Project software. Schedules are actively maintained by the project manager, and checked by the Principal-in-Charge. Schedule updates are reviewed at the weekly staff meetings and then updated and submitted to the client at intervals specified by the project requirements.

A&B is well known for keeping its clients well informed of scope, schedule, budgets and cost impacts on a project. We have found success in the management philosophy that open communication with the client representative minimizes the potential for scope creep and requests for changes that can lead to unwanted effects on project budget and schedule. We incorporate value engineering concepts to ensure that its projects can be successfully completed in a timely manner within its allocated budgets.

A&B’s quality control program consists of internal review by another firm’s Principal prior to a project milestone submittal and final deliverables. A&B has developed an in-house checklist similar to a public agency’s plan check requirements. This quality control checklist has been developed over 40-years of professional experience by the firm’s principals.

J.N. 122.1221.3 Page 9 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - continued
Construction Support Services
Task 3.0 Bidding Services
A&B will provide assistance and timely response (within 1-business day) to any pre-bid questions and Contractor RFI’s per the City’s RFP. A&B has similar type services to the City of Norco and several Government Agencies throughout Southern California.

A&B can provide a set of conformed plans and specifications for use in constructing the project (if needed). The conformed set of plan and specifications will reflect all changes made the bid documents made during the bidding and permit process, with a clearly denoted clouded revision denoted by “Conformed Plans for Construction”.

Task 3.1 Construction Support Services & Project Coordination Construction Support Services and Project Coordination includes, but is not limited to, Responding to Construction RFI’s (3 EA) Review of Shop Drawing Submittals (5 EA), including a pipe laying diagram, if needed. Will also provide change order support and attend up to three (3) additional office or construction site meetings. Field engineering will also be provided in the event it is needed for plan changes, utility interferences or general consultation.

Task 3.2 “As-Built” Drawings
A&B will prepare “As-Built” drawings at the completion of the project for the City’s Files.

The Construction Specifications shall clearly indicate that the Contractor is to document all changes on a single set of Construction Drawings that are to be turned over to the City for the Preparation of “AsBuilt” Drawings. The “As-Built” red-lined drawings shall be reviewed for approval by the City’s Inspector.

The “As-Built” Drawings shall be prepared from the red-lined Site Drawings kept by the Contractor and upon review and approval by the City’s Inspector, will be stamped “As-Built” and signed by the Responsible Engineer. The deliverable will include digital files of the plans in both AutoCAD (2013 or older) and Electronic CD files (AutoCAD and pdf.)

J.N. 122.1221.3 Page 10 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

1.0 Project Schedule
EXHIBIT “B”
“SCHEDULE OF SERVICES”

ID Task Name Duration Start Finish Predecessors Resource Names 1 Estimated Schedule - Estimated 14 Weeks for Design Task 1 - 9.0 79 days Mon 10/3/22 Thu 1/19/232 Preliminary Engineering 39 days Mon 10/3/22 Thu 11/24/223 Task 1-Research/Field Review/Utility Coord. 14 days Mon 10/3/22 Thu 10/20/224 Task 2-Field Design Survey/Aerial Topo. 14 days Fri 10/21/22 Wed 11/9/22 35 Task 3-Prepare Base Map 5 days Mon 10/10/22 Fri 10/14/22 3SS+5 days6 Task 4-Conceptual Alignment Plan & Preliminary Design Report 5 days Thu 11/10/22 Wed 11/16/22 47 Task 4.1 City Meeting - Formal Worshop 1 day Thu 11/17/22 Thu 11/17/22 68 Task 5 Pothole (30%) Plans & Field Verify Exist. Utilities* (15 pothole budget) 5 days Fri 11/18/22 Thu 11/24/22 79 Final Engineering (Plans, Specifications, & Estimates 40 days Fri 11/25/22 Thu 1/19/23 2 10 Task 6.0 Final Plans, Specs. & Estimates 40 days Fri 11/25/22 Thu 1/19/2311 Tasks 7.0 60% Submittal Preparation 15 days Fri 11/25/22 Thu 12/15/2212 Task 7.1 City - 60% Submittal Review 5 days Fri 12/16/22 Thu 12/22/22 1113 Tasks 8.0- 100% Submittal Preparation 5 days Fri 12/23/22 Thu 12/29/22 1214 Task 8.1-City 100% Review 5 days Fri 12/30/22 Thu 1/5/23 1315 Task 9.0-Final Bid Documents 5 days Fri 1/6/23 Thu 1/12/23 1416 Task 9.1 - City Final Review 5 days Fri 1/13/23 Thu 1/19/23 1517 Construction Support Services 87 days Thu 1/26/23 Fri 5/26/2318 Task 10.0-Bidding Services 21 days Thu 1/26/23 Thu 2/23/23 9FS+4 days19 Task 10.1-Construction Support Services 45 days Thu 3/16/23 Wed 5/17/23 18FS+14 days20 Task 10.2-Preparation of As-Built Drawings 7 days Thu 5/18/23 Fri 5/26/23 19 12/15
12/22
12/29
1/5
1/12
1/19
Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2023
Task Milestone Summary
Exhibit "B" - Project Schedule CITY OF NORCO

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting EngineersCity of Norco

J.N. 122.1221.3 Page 11 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

2.0 Staffing Plan & Organization Chart
A&B proposes to perform the professional consulting engineering services with its in-house staff. Mr.

William D. Brooks, P.E. will serve as Principal in Charge, and oversite for quality control and quality assurance to meet project goals, requirements and schedule. Dennis G. Armstrong, P.E., project engineer and will be supported by William James, CADD designer. The team’s combined experience in public works and private sector engineering exceeds fifty (50) years.

Our office has four registered professional civil engineers, with adequate support staff and resources to service this project. A&B’s current workload allows for the proposed project staff to be dedicated to the project from inception to project completion. No key personnel will be removed from the project without prior City approval.

Sub-consultants will be utilized for aerial topography and potholing of existing facilities as needed by A&B to develop final plans, specifications and estimates for the proposed project. A&B has utilized the services of Arrowhead Mapping for aerial topographic surveying needs on all past City of Norco projects. A&B has also teamed with CBelow, Inc. (potholing) for the City of Norco on the Chestnut Ave. Waterline, the Hammer Ave. 16-inch Waterline Project between Third St. and Fourth St., Bronco Lane, and the Shadow Canyon Circle & Sunset Court waterline replacement projects. There is no learning curve with our proposed team, and our completed projects have all been constructed successfully without surprises or change orders.

Aerial Topography: Arrowhead Mapping Corporation
431 Mac Kay Dr., Ste. 100
San Bernardino, CA 92408
Ph: (909) 889-2420
Contact: Steve Dillon, President
Utility Potholing: CBelow, Inc.
14280 Euclid Ave.

Chino, CA 9170
Ph: (888) 902-3569
(310) 713-0326 cell
Contact: Michael Gonzales, Project Manager

J.N. 122.1221.3 Page 12 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.1 Project Team and Sub-Consultants

ORGANIZATIONAL CHART
CITY OF Norco
Support Staff
Maintenance, Utility Depts.

UTILITY COS.

Local Contacts and
Engineering personnel

ARROWHEAD MAPPING,
INC.

STEVE DILLON

PRINCIPAL

AERIAL TOPOGRAPHY

CITY OF NORCO-PUBLIC
WORKS
SAM NELSON, P.E. – PROJECT

MANAGER

ARMSTRONG & BROOKS CONSULTING ENGINEERS

WATERLINE DESIGN TEAM
WILLIAM D. BROOKS, P.E. – PRINCIPAL IN CHARGE, QA/QC
DENNNS G. ARMSTRONG, P.E.- PROJECT ENGINEER
WILLIAM JAMES – SENIOR DESIGNER AUTOCADD EXPERT, CIVIL 3D, MODELLING WYATT HELMS, E.I.T.– ASSISTANT ENGINEER, AUTOCADD EXPERT, CIVIL 3D, PIPELINES JOSHUA GROENHEIM, E.I.T. – ASSISTANT ENGINEER, UTLITIES AND MAPPING CARISSA WAITE, E.I.T. – ASSISTANT ENGINEER, UTILITIES AND MAPPING

CHRISTOPHER SMITH - DRAFTSMAN
CBELOW, INC.

MICHAEL GONZALES, P.M.

POTHOLING SERVICES

J.N. 122.1221.3 Page 13 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal
Statement of Acknowledgement
A&B will provide the design services to complete this project within estimated 14-weeks from Notice to Proceed. (See Exhibit “B”).

A&B acknowledges that all personnel are available to complete the project as included in the attached Statement of Qualifications. Contact references can be provided in requested.

A&B has attached a copy of its hourly rate schedule Exhibit “C-1”, located in the fee proposal, and it is understood that it’s part of this proposal.

A&B states that all charges for subcontractor services shall be in the same amounts actually invoiced plus an allowable 10% mark-up.

A&B acknowledges that the cost for mileage, telephone, mailing and other expenses incidental to the performance of the main items of the Engineering Services to be rendered are included in the hourly rate schedule and that there will be no additional charges.

A&B has a current City of Norco Business License and will provide insurance certificates meeting or exceeding the requirements of the City as stipulated in the Professional Services Agreement included with the RFP (if required).

A&B’s total maximum not-to-exceed fee is included in appendix “A” submitted for this project.

A&B acknowledges that all changes to the scope of work (increase or decrease) will be submitted in writing for City approval. A&B shall submit a cost fee proposal for all changes and acknowledges that no “Time and Material” work will be allowed for any task prior to City approval.

Appendices
“A” Fee Proposal – Man-hours, Price Form and Hourly Rate Schedule – Separate Envelope

Appendix “A”
“Fee Proposal – EXHIBIT C”

J.N. 122.1221.2 Page 1 of 1
August 22, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E Chase Dr ~ Corona, CA ~ 92881
Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “C-1”
Billing Rate Schedule
FY 2022
Professional Services Rate
Principal ........................................................................................................................................................... $185/Hr.

Civil Engineer or Registered P.L.S. .................................................................................................................. $160/Hr.

Designer ........................................................................................................................................................... $115/Hr.

Draftsperson ....................................................................................................................................................... $95/Hr. 2 Man Survey Crew .......................................................................................................................................... $185/Hr.

Expert Witness (P.E.) (4 hr. min.) ..................................................................................................................... $250/Hr.

Miscellaneous Services Rate
Travel Time ......................................................................................................................................................... $70/Hr.

Secretary ............................................................................................................................................................. $70/Hr.

Reimbursable Expenses ................................................................................................................................ Cost + 10% Hourly Rates are chargeable in one-quarter hour increments and are subject to change January 1, 2023

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up
Preliminary Engineering
Task 1.0 Research/Field Review/Utility Coord. (Entire Project Limits) 2 4 8 12 $ 3,070 SUB-TOTAL RESEARCH, FIELD REVIEW & UTILITY COORDINATION $ 3,070 Task 2.0 Field Survey/Aerial Topography

2.1 Establish Horizontal & Vertical Control 1 4 4 $ 1,360

2.2 Aerial Topography & Set Aerial Targets 1 2 8 $ 3,740 $ 1,870

2.3 Topo. Field Survey, Utilities, C.L. Monuments, Street Culture 1 2 4 12 $ 2,990 Sub-Consultant Sub-Total $ 3,740 $ 3,740
SUB-TOTAL FIELD SURVEY & AERIAL TOPOGRAPHY $ 9,960
Task 3.0 Base Map Preparation

3.1 Preparation of Base Map 2 4 8 12 $ 3,070
SUB-TOTAL BASE MAP PREPARATION Sub-Consultant Sub-Total $ - $ 3,070 Task 4.0 Prepare Conceptual Alignment & Pre. Design Workshop

4.1 Preliminary Alignment Studies - Pipeline 2 4 8 12 $ 3,070

4.2 Preliminary Design Workshop Presentation & meeting 1 1 2 2 $ 765 Sub-Consultant Sub-Total $ -
SUB-TOTAL PREPARE CONCEPTUAL ALIGNMENT & PRE. DESIGN WORKSHOP $ 3,835 Task 5.0 Prepare pothole plans & field verify utilities

5.1 Pothole Plans (30%) PLANS 8 8 12 16 $ 5,660

5.2 Field Potholing Allowance (budget 15 potholes) 1 8 $ 13,100 $ 1,640 Includes field survey by RLS for pothole & misc. utilities T&M not to exceed 15-pothole budget allowance Sub-Consultant Sub-Total $ 13,100 $ 13,100 SUB-TOTAL PERFORM FIELD POTHOLING SERVICES $ 20,400
SUB-TOTAL PRELIMINARY ENGINEERING (TASKS 1-5) $ 40,335

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 1 of 2

TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - TEMESCAL AVENUE WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
Final Engineering
Task 6.0 Prepare & Process Final Construction Plans, Specifications and Estimates Task 7.0 60% Final Engineering Plans, Specs. & Estimates 4 12 20 40 $ 8,760 Task 8.0 100% Final Engineering Plans, Specs. & Estimates 4 6 10 20 $ - $ 4,750 Task 9.0 Final Engineering Plans, Specs. & Estimates 2 2 5 8 $ - $ 2,025 Sub-Consultant Sub-Total $ - $ -
SUB-TOTAL PREPARE & PROCESS FINAL ENGINEERING PLANS, SPECS. & ESTIMATES $ 15,535 Task 9.2 Project Coordination and Meetings

9.21 Project Kick-Off Meeting 1 $ 185

9.22 Utility Coor. Meetings 1 $ - $ 160

9.23 PDT Meetings (3 Min.) 1 1 $ - $ 345

9.24 30 % Design Review Meeting 1 1 $ - $ 345

9.25 60% Design Review Meeting 1 1 $ - $ 345

9.26 100% Design Review Meeting 1 1 $ - $ 345

9.27 Pre-Bid Contractor Meeting 1 1 $ - $ 345
Task 9.5 Final Eng. Reimbursable Expense Allowance (10+/- sheets) $ - $ 1,250 SUB-TOTAL COORDINATION AND MEETINGS $ 3,320
SUB-TOTAL FINAL ENGINEERING (TASKS 6-9) $ 18,855
TOTAL PROPOSED DESIGN AND ENGINEERING (TASKS 1-9) PLANS, SPECS., ESTIMATES AND ALL FIELD WORK $ 59,190

CONSTRUCTION SUPPORT SERVICES
Task 10.0 Bidding Services
Pre-Bid RFI's and Responses, Bidding Support 4 4 4 4 $ 2,220 Task 10.1 Construction Support Services
RFI's (5), Shop Dwgs., Subst., (5 ea.) 4 4 4 $ 1,840
Task 10.2 As-Built Dwgs.

Preparation of As-Built Drawings, Mylar, AutoCAD & PDF, CD 2 2 2 6 $ 1,490 SUB-TOTAL CONSTRUCTION SUPPORT SERVICES $ 5,550
TOTAL BASE BID PROJECT FEE W/SUB-CONSULTANTS & REIMBURSABLE $ 64,740 ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 2 of 2

Armstrong & Brooks Consulting Engineers

PROPOSAL FOR CIVIL ENGINEERING SERVICES
TO:

CITY OF NORCO

PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSAL – PS&E

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT

DATE: August 25, 2022
SUBMITTED BY:

ARMSTRONG & BROOKS CONSULTING ENGINEERS
1350 E. CHASE DR., CORONA, CA 92881

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
August 25, 2022
J.N. 122.2121.4
City of Norco
Public Works Department
2870 Clark Ave.

Norco, CA 92860
Attn: Mr. Sam Nelson, P.E.

Senior Engineer
Regarding: RFP for PROFESSIONAL ENGINEERING AND DESIGN SERVICES Western Avenue Waterline Replacement Project
Dear Sam:

We would like to thank you for another opportunity to provide the City of Norco Public Works Department with a proposal for Civil Engineering Services. The items listed in this proposal are based on our review of the City’s RFP and our professional experience of providing similar professional engineering and design services for sewer line projects.

It is our understanding that the existing 16-inch water line located in Western Avenue from Fifth St. to Bluff Street (approximately 3,000 L.F.) has reached its design service life. A new 16-inch replacement Ductile Iron line with service reconnections to existing customers within the project limits is required. Interfering portions of the existing line will be removed; otherwise those portions remaining will be abandoned in place and backfilled with concrete slurry.

On the succeeding pages of this proposal we have outlined the work included in the preparation and processing of the public water line improvement plans, specifications and construction cost estimates. The scope of work in this proposal is subject to your review and approval and any deletion or addition of line items will result in an appropriate fee adjustment.

Recently, we completed the Bronco Lane and the Shadow Canyon Circle Waterline Replacement Projects for the City of Norco. We have a thorough project understanding of the critical infrastructure and can rapidly complete the project deliverables within a 13-week schedule. Upon review of this proposal, A&B is confident that the City of Norco will find that the A&B consultant team is experienced and capable of providing value engineering concepts to ensure that the project can be successfully completed within the estimated project budget.

Armstrong & Brooks
Consulting Engineers
Planning-Infrastructure-Site Development-Water Resources

Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William D.

Brooks, P.E. will be the principal in charge of this project.

An additional management tool central to A&B’s success, is the firm’s cost control accounting software which ensures successful management of a project’s staffing level and design costs.

Armstrong & Brooks Consulting Engineers has assembled a professional consultant team with the expertise and resources available to perform the project’s tasks such that it can prepare the plans, specifications and estimates within a timeframe of 13 weeks.

In addition to Bill Brooks and Dennis Armstrong, primary contacts for the potential sub-consultants include:

1. Mr. Michael Gonzales, CBelow (Utility Potholing).

2. Mr. Steve Dillon, Arrowhead Mapping (Aerial Photogrammetry and Topography) Our fee proposal is in the attached proposal, together with project tasks and manhours. The hourly rates depicted in the hourly rate schedule are inclusive of all incidental expenses (mileage, telephone, mailings, original mylars, bond prints, etc.) anticipated in the performance of the main items of Engineering Services to be rendered and there will be no additional charges.

Thank you again for this opportunity to be of service and should you have any questions or comments regarding the contents of this proposal during the evaluation, please do not hesitate to contact either Dennis Armstrong or William Brooks at 951-372-8400.

The proposal and fee are valid for 45-days from submission to the City of Norco.

Sincerely,
______________________ ______________________
Dennis G. Armstrong, P.E. William D. Brooks, P.E.

Principal Principal

J.N. 122.1221.4 Page 3 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “A”
SECTION I –Technical Proposal

1.0 Work Plan and Scope of Work – Project Understanding Armstrong & Brooks Consulting Engineers, Inc. is located in the City of Corona, less than five (5) miles from the City of Norco, and only minutes from the project site. The principals and staff are thoroughly familiar with the project’s requirements and its surroundings. We have completed several waterline replacement design projects within Southern California that have been bid and constructed within 3 to 5 percent of the Engineer’s Estimate.

A&B’s competitive advantage stems from its local community knowledge together with its extensive experience in the design of pipeline systems, including the implementation of cost-effective solutions to design challenges such as work within residential communities and utility conflicts within the public rightsof-way. A&B utilizes this advantage to provide an exceptionally high level of service to the City at a significant cost savings when compared with similarly capable firms. We understand that the City’s schedule for project design services is critical to the project’s success and A&B has committed resources to the City of Norco to ensure the project design is completed as soon as possible.

The purpose of the project is to replace the existing 8-inch waterlines within the project limits which has reached its design service life. This project will improve water conveyance and distribution within the service area. It will also provide greater fire protection capacity within the service area.

Work Plan and Scope of Work
(Man-hours for all task items in FEE Proposal Appendix “A” – See Exhibit “C”)

2.1 Research and Field Review
A&B will obtain City record information and research available records and maps, including all recorded tract and parcel maps within the project limits, to create a digital base map for use in plan preparation.

A&B will perform a comprehensive search of existing utilities to ascertain the presence of existing, active and/or abandoned infrastructure to identify potential project impacts.

A database will be generated documenting all communication with each utility purveyor within the project limits. An inquiry letter to USA will be generated which describes the project, its schedule, and limits delineated on a site plan exhibit. USA will provide a list of all active utility members within the project

J.N. 122.1221.4 Page 4 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued
limits. Other utility owners, if any, will be obtained from a search of available plans and records together with field reconnaissance. A&B will generate a letter describing the project and its schedule to each utility company requesting plans of their facilities. The letter will include a utility response form that will be logged into the database with the utility’s contact person. In the event no response is received within the requested time frame, A&B will attempt to contact the utility purveyor via telephone. In the unlikely event the requested information is not received in a timely fashion, a site visit to the utility purveyor will be made to obtain record information. All utility information will be incorporated into the digital base map. As the design develops, progress prints will be sent to each utility company for review and coordination at the concept review (30) %, 60%, and 100% final design completion milestones. We will submit a copy of all utility notifications and correspondence at the Preliminary Design Review Workshop.

2.2 Field Design Survey & Aerial Topo. Survey (1” =40’ w. 1-foot contours) and Project Control Our survey crew will establish horizontal and vertical control, recover centerline monuments and ties, and set aerial targets. We will field locate all existing utility vaults, sanitary sewer manholes, water valves, DDC’s, air valves, fire hydrants, blow offs, water and gas meters, landscape meters and appurtenances. Where feasible, below ground facilities (storm drain & sewer manholes, etc.) will be dipped and the data will be compared to record drawings.

We anticipate tying vertical control to the NGVD-88 datum via benchmarks established by the offices of either the Riverside County Surveyor or Flood Control & Water Conservation District (RCFCWCD). We anticipate establishing horizontal control along the project public/private streets which will then be tied to the State Plane Coordinate System (NAD 83). This proposal excludes performing a boundary survey and resolution or the re-establishment of missing monumentation, if any.

A&B staff will perform a field investigation with the compiled record data and field survey data to confirm identity and location of “As-Built” facilities within the proposed project limits.

2.3 Base Map Preparation
A Base Map identifying the existing improvements and record rights-of-way within the proposed project limits will be compiled from the data gathered during our research of available records and our field survey.

The Base Map, prepared in AutoCad format, will show all relevant existing property lines, rights-of-way, curb & gutter, driveways, equestrian trails and fences, streetlights, street signage and striping and all utilities and their appurtenances within the project limits. All existing utility manholes, vaults, valve covers, fire hydrants, water and gas meters, landscape meter and backflow preventers, trees (species and trunk diameter), driveways and mailboxes will be clearly identified on the project plans.

J.N. 122.1221.4 Page 5 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – Continued

2.4 Preliminary Design Review Workshop
Upon completion of utility research, aerial topography & field survey, and base map compilation, A&B will develop plan & profile alignment studies for the proposed waterlines. We will indicate all proposed fire hydrants per City spacing criteria and water service connections (domestic and irrigation). In addition, we will show the all proposed pipeline crossings, connections, valves and laterals.

Recommendations will be presented in a Preliminary Design Report (PDR) depicting all information from tasks 2.1 to 2.4. In addition to preliminary plan and profile alignments and service connections (domestic, fire hydrants and irrigation), the PDR will provide recommendations for pothole locations.

The PDR will be submitted to the City Staff for review prior to the Preliminary Design Review Workshop per our proposed scope of work and project schedule.

We anticipate scheduling the preliminary design workshop with City staff, upon the City’s completion of its two-week review period. Our goal is to have selected an alignment and to reach an agreement on any proposed pothole locations (15 total per RFP) prior to leaving the workshop. In the event the City desires to not have our team provide pothole services, this service would need to be provided by others.

2.5 Pothole Plans and field Verify Existing Utilities
The design alignment both horizontal and vertical will be dicated not only by the available street right-ofway, but by the potential conflicts with the existing and/or proposed utilities. Sixth Street offers many viable waterline alignment alternatives to ensure water/sewer separation requirements for Health Department Standards.

CBelow will pothole up to fifteen (15) utility locations following the Preliminary Design Review Workshop. Traffic control will be per the WATCH Manual, under the assumption that engineered traffic control plans for potholing will not be required. We are also assuming that a no-fee City encroachment permit for the work to pothole utilities, consistent with the recent projects we have completed for the City, is understood.

Field survey data will be collected under the supervision of a licensed P.E. and compiled by A&B to generate details identifying top and bottom of existing facilities at anticipated crossing locations.

J.N. 122.1221.4 Page 6 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.6 Improvement Plans, Specifications & Estimates
The RFP identifies the following submittal schedule: Concept Review, 30%, 60% and 100% final submittals. The submittals will contain two (2) full size (24”x36”) and two (2) ½-size (11”x17”) plan sets. The final mylar submittal will include one (1) full size (24”x36”) plan sets and one (1) ½-size (11”x17”) plan sets. A preliminary Engineer’s cost estimate and technical specifications will be submitted at 60% and all subsequent submittals.

Each submittal will be made within two weeks, as indicated on the proposed project schedule (“Exhibit B”-Schedule of Services), of receipt of City plan check comments. The project schedule includes oneweek period by City staff at the PDR and all formal submittals. A&B proposes to meet with City Staff on a set schedule (preferably monthly or bi-monthly) to discuss the deliverables and progress made after the previous submittal.

2.7 Improvement Plans, Specifications & Estimates (60% Submittal) The improvement plans will be prepared in AutoCAD 2019 or older format and we anticipate the plans will consist of the following for the Project:

Title Sheet (Vicinity Map, Location Map, General Notes, Legend, Utility Contacts, and Signature Block, Basis of Bearing and Project Benchmark)
Sheets 2-3 (Construction Notes, Key & Index Maps, Misc. Tie-In Manhole Details, Typical Street Cross-Sections, pipeline crossing details, trench bedding details, and Horizontal Control) Sheets 4-6 (Waterline Improvement Plans-, plan & profile - (H: 1”=40’ V: 1’=4’) (3,000 L.F.) Detailed technical specifications shall be provided for the pipeline facilities and appurtenances together with trench backfill, paving improvements and repair of City streets at the 60% submittal. An Engineer’s cost estimate will be provided detailing all pipeline facilities and appurtenances. A&B takes great pride in its firm’s history for providing realistic estimates that usually are within 3-5% of the awarded construction contract. We have also completed several projects for the City of Norco with negligible (less than 1%) construction contract change orders. We often provide innovative details with sufficient instruction to curb any potential change orders based on our professional experience. Whether it be tying into existing facilities, working around active utilities and the pitfalls of underground construction with adjacent trench shading and lithology, we have seen it all and have the experience to make sure the City of Norco assets are protected during the construction of the facility.

J.N. 122.1221.4 Page 7 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.8 Improvement Plans, Specifications & Estimates (100% & Final Mylar Submittal) In addition to incorporating the City’s 60% review comments, A&B will continually update the project technical specifications, Engineer’s Estimate and the proposed bid schedule form.

2.9 Project Coordination and Meetings
In addition to the project milestones, the following meetings are anticipated by A&B unless deleted by the City Project Manager:
 Project Kick-off meeting
 Preliminary Design/Alignment Review Meeting
 PDT Meetings (estimate 3)
 Concept Review – General Alignment Approval & Base Map  30% submittal – Pothole Plans
 60% submittal
 100% submittal
 Pre-construction meeting
Hard copies of all design plans, reports and supporting calculations shall be provided for agency review at the pre-determined submittal milestones, and we can also provide electronic digital (PDF) copies to facilitate the review and comment process.

2.10 Project Management and Cost Controls
Being a modest size engineering firm, A&B has implemented a project management philosophy which centers on assigning a principal-in-charge to each project. A&B believes that having a firm’s Principal directly involved in a project from inception through construction minimizes the risks associated with management turnover, including design changes and scope creep. William Brooks, P.E. will be the principal in charge of this project.

Armstrong & Brooks holds weekly staff team meetings to discuss project deliverables and review project schedule and budget. The accounting software utilized by the firm is “Ajera”, and we have found it to be a key component to monitoring a design/construction support contract.

All contracted scope-of-services line items are entered into the accounting system with its accompanying budget. Employees enter their billable hours into an electronic timesheet daily creating a “real time” financial accounting for a project. A project’s financial reports can be developed, reviewed and monitored to identify scope of work items potentially affecting the project’s budget and schedule.

J.N. 122.1221.4 Page 8 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued
Billing reports are reviewed weekly and generated prior to project invoicing for a “draft” run in our accounting department for Principal review and approval. All invoices are reviewed and signed-off by the Principle-In-Charge prior to client submittal. Sub-consultant invoicing is also updated in real time as received and billed accordingly.

Project scheduling is generally managed through Microsoft Office Project software. Schedules are actively maintained by the project manager and checked by the Principal-in-Charge. Schedule updates are reviewed at the weekly staff meetings and then updated and submitted to the client at intervals specified by the project requirements.

A&B is well known for keeping its clients well informed of scope, schedule, budgets and cost impacts on a project. We have found success in the management philosophy that open communication with the client representative minimizes the potential for scope creep and requests for changes that can lead to unwanted effects on project budget and schedule. We incorporate value engineering concepts to ensure that its projects can be successfully completed in a timely manner within its allocated budgets.

A&B’s quality control program consists of internal review by another firm’s Principal prior to a project milestone submittal and final deliverables. A&B has developed an in-house checklist similar to a public agency’s plan check requirements. This quality control checklist has been developed over 40-years of professional experience by the firm’s principals.

J.N. 122.1221.4 Page 9 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - continued
Construction Support Services
Task 3.0 Bidding Services
A&B will provide assistance and timely response (within 1-business day) to any pre-bid questions and Contractor RFI’s per the City’s RFP. A&B has similar type services to the City of Norco and several Government Agencies throughout Southern California.

A&B can provide a set of conformed plans and specifications for use in constructing the project (if needed). The conformed set of plan and specifications will reflect all changes made the bid documents made during the bidding and permit process, with a clearly denoted clouded revision denoted by “Conformed Plans for Construction”.

Task 3.1 Construction Support Services & Project Coordination Construction Support Services and Project Coordination includes, but is not limited to, Responding to Construction RFI’s (3 EA) Review of Shop Drawing Submittals (5 EA), including a pipe laying diagram, if needed. Will also provide change order support and attend up to three (3) additional office or construction site meetings. Field engineering will also be provided in the event it is needed for plan changes, utility interferences or general consultation.

Task 3.2 “As-Built” Drawings
A&B will prepare “As-Built” drawings at the completion of the project for the City’s Files.

The Construction Specifications shall clearly indicate that the Contractor is to document all changes on a single set of Construction Drawings that are to be turned over to the City for the Preparation of “AsBuilt” Drawings. The “As-Built” red-lined drawings shall be reviewed for approval by the City’s Inspector.

The “As-Built” Drawings shall be prepared from the red-lined Site Drawings kept by the Contractor and upon review and approval by the City’s Inspector, will be stamped “As-Built” and signed by the Responsible Engineer. The deliverable will include digital files of the plans in both AutoCAD (2013 or older) and Electronic CD files (AutoCAD and pdf.)

J.N. 122.1221.4 Page 10 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

1.0 Project Schedule
EXHIBIT “B”
“SCHEDULE OF SERVICES”

ID Task Name Duration Start Finish Predecessors Resource Names 1 Estimated Schedule - Estimated 13 Weeks for Design Task 1 - 9.0 75 days Mon 10/3/22 Fri 1/13/232 Preliminary Engineering 35 days Mon 10/3/22 Fri 11/18/223 Task 1-Research/Field Review/Utility Coord. 10 days Mon 10/3/22 Fri 10/14/224 Task 2-Field Design Survey/Aerial Topo. 14 days Mon 10/17/22 Thu 11/3/22 35 Task 3-Prepare Base Map 5 days Mon 10/10/22 Fri 10/14/22 3SS+5 days6 Task 4-Conceptual Alignment Plan & Preliminary Design Report 5 days Fri 11/4/22 Thu 11/10/22 47 Task 4.1 City Meeting - Formal Worshop 1 day Fri 11/11/22 Fri 11/11/22 68 Task 5 Pothole (30%) Plans & Field Verify Exist. Utilities* (15 pothole budget) 5 days Mon 11/14/22 Fri 11/18/22 79 Final Engineering (Plans, Specifications, & Estimates 40 days Mon 11/21/22 Fri 1/13/23 2 10 Task 6.0 Final Plans, Specs. & Estimates 40 days Mon 11/21/22 Fri 1/13/2311 Tasks 7.0 60% Submittal Preparation 15 days Mon 11/21/22 Fri 12/9/2212 Task 7.1 City - 60% Submittal Review 5 days Mon 12/12/22 Fri 12/16/22 1113 Tasks 8.0- 100% Submittal Preparation 5 days Mon 12/19/22 Fri 12/23/22 1214 Task 8.1-City 100% Review 5 days Mon 12/26/22 Fri 12/30/22 1315 Task 9.0-Final Bid Documents 5 days Mon 1/2/23 Fri 1/6/23 1416 Task 9.1 - City Final Review 5 days Mon 1/9/23 Fri 1/13/23 1517 Construction Support Services 87 days Fri 1/20/23 Mon 5/22/2318 Task 10.0-Bidding Services 21 days Fri 1/20/23 Fri 2/17/23 9FS+4 days19 Task 10.1-Construction Support Services 45 days Fri 3/10/23 Thu 5/11/23 18FS+14 days20 Task 10.2-Preparation of As-Built Drawings 7 days Fri 5/12/23 Mon 5/22/23 19 12/9
12/16
12/23
12/30
1/6
1/13
Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2023
Task Milestone Summary
Exhibit "B" - Project Schedule CITY OF NORCO

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting EngineersCity of Norco

J.N. 122.1221.4 Page 11 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal – continued

2.0 Staffing Plan & Organization Chart
A&B proposes to perform the professional consulting engineering services with its in-house staff. Mr.

William D. Brooks, P.E. will serve as Principal in Charge, and oversite for quality control and quality assurance to meet project goals, requirements and schedule. Dennis G. Armstrong, P.E., project engineer and will be supported by William James, CADD designer. The team’s combined experience in public works and private sector engineering exceeds fifty (50) years.

Our office has four registered professional civil engineers, with adequate support staff and resources to service this project. A&B’s current workload allows for the proposed project staff to be dedicated to the project from inception to project completion. No key personnel will be removed from the project without prior City approval.

Sub-consultants will be utilized for aerial topography and potholing of existing facilities as needed by A&B to develop final plans, specifications and estimates for the proposed project. A&B has utilized the services of Arrowhead Mapping for aerial topographic surveying needs on all past City of Norco projects. A&B has also teamed with CBelow, Inc. (potholing) for the City of Norco on the Chestnut Ave. Waterline, the Hammer Ave. 16-inch Waterline Project between Third St. and Fourth St., Bronco Lane, and the Shadow Canyon Circle & Sunset Court waterline replacement projects. There is no learning curve with our proposed team, and our completed projects have all been constructed successfully without surprises or change orders.

Aerial Topography: Arrowhead Mapping Corporation
431 Mac Kay Dr., Ste. 100
San Bernardino, CA 92408
Ph: (909) 889-2420
Contact: Steve Dillon, President
Utility Potholing: CBelow, Inc.
14280 Euclid Ave.

Chino, CA 9170
Ph: (888) 902-3569
(310) 713-0326 cell
Contact: Michael Gonzales, Project Manager

J.N. 122.1221.4 Page 12 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal - Continued

2.1 Project Team and Sub-Consultants

ORGANIZATIONAL CHART
CITY OF Norco
Support Staff
Maintenance, Utility Depts.

UTILITY COS.

Local Contacts and
Engineering personnel

ARROWHEAD MAPPING,
INC.

STEVE DILLON

PRINCIPAL

AERIAL TOPOGRAPHY

CITY OF NORCO-PUBLIC
WORKS
SAM NELSON, P.E. – PROJECT

MANAGER

ARMSTRONG & BROOKS CONSULTING ENGINEERS

WATERLINE DESIGN TEAM
WILLIAM D. BROOKS, P.E. – PRINCIPAL IN CHARGE, QA/QC
DENNNS G. ARMSTRONG, P.E.- PROJECT ENGINEER
WILLIAM JAMES – SENIOR DESIGNER AUTOCADD EXPERT, CIVIL 3D, MODELLING WYATT HELMS, E.I.T.– ASSISTANT ENGINEER, AUTOCADD EXPERT, CIVIL 3D, PIPELINES JOSHUA GROENHEIM, E.I.T. – ASSISTANT ENGINEER, UTLITIES AND MAPPING CARISSA WAITE, E.I.T. – ASSISTANT ENGINEER, UTILITIES AND MAPPING

CHRISTOPHER SMITH - DRAFTSMAN
CBELOW, INC.

MICHAEL GONZALES, P.M.

POTHOLING SERVICES

J.N. 122.1221.4 Page 13 of 14
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E. Chase Drive ~ Corona, CA ~ 92881 (P.O. Box 78088) Ph. (951) 372-8400 ~ Fax (951) 372-8430
SECTION I –Technical Proposal
Statement of Acknowledgement
A&B will provide the design services to complete this project within estimated 13-weeks from Notice to Proceed. (See Exhibit “B”).

A&B acknowledges that all personnel are available to complete the project as included in the attached Statement of Qualifications. Contact references can be provided in requested.

A&B has attached a copy of its hourly rate schedule Exhibit “C-1”, located in the fee proposal, and it is understood that it’s part of this proposal.

A&B states that all charges for subcontractor services shall be in the same amounts invoiced plus an allowable 10% mark-up.

A&B acknowledges that the cost for mileage, telephone, mailing and other expenses incidental to the performance of the main items of the Engineering Services to be rendered are included in the hourly rate schedule and that there will be no additional charges.

A&B has a current City of Norco Business License and will provide insurance certificates meeting or exceeding the requirements of the City as stipulated in the Professional Services Agreement included with the RFP (if required).

A&B’s total maximum not-to-exceed fee is included in appendix “A” submitted for this project.

A&B acknowledges that all changes to the scope of work (increase or decrease) will be submitted in writing for City approval. A&B shall submit a cost fee proposal for all changes and acknowledges that no “Time and Material” work will be allowed for any task prior to City approval.

Appendices
“A” Fee Proposal – Man-hours, Price Form and Hourly Rate Schedule Exhibit “C”

Appendix “A”
“Fee Proposal – EXHIBIT C”

J.N. 122.1221.4 Page 1 of 1
August 25, 2022

CITY OF NORCO

RFP FOR PROFESSIONAL ENGINEERING AND DESIGN SERVICES

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT
Armstrong & Brooks Consulting Engineers, Inc.
1350 E Chase Dr ~ Corona, CA ~ 92881
Ph. (951) 372-8400 ~ Fax (951) 372-8430
EXHIBIT “C-1”
Billing Rate Schedule
FY 2022
Professional Services Rate
Principal ........................................................................................................................................................... $185/Hr.

Civil Engineer or Registered P.L.S. .................................................................................................................. $160/Hr.

Designer ........................................................................................................................................................... $115/Hr.

Draftsperson ....................................................................................................................................................... $95/Hr. 2 Man Survey Crew .......................................................................................................................................... $185/Hr.

Expert Witness (P.E.) (4 hr. min.) ..................................................................................................................... $250/Hr.

Miscellaneous Services Rate
Travel Time ......................................................................................................................................................... $70/Hr.

Secretary ............................................................................................................................................................. $70/Hr.

Reimbursable Expenses ................................................................................................................................ Cost + 10% Hourly Rates are chargeable in one-quarter hour increments and are subject to change January 1, 2023

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up
Preliminary Engineering
Task 1.0 Research/Field Review/Utility Coord. (Entire Project Limits) 2 4 8 12 $ 3,070 SUB-TOTAL RESEARCH, FIELD REVIEW & UTILITY COORDINATION $ 3,070 Task 2.0 Field Survey/Aerial Topography

2.1 Establish Horizontal & Vertical Control 1 4 8 $ 2,100

2.2 Aerial Topography & Set Aerial Targets 1 2 12 $ 4,180 $ 2,610 Sub-Consultant Sub-Total $ 4,180 $ 4,180
SUB-TOTAL FIELD SURVEY & AERIAL TOPOGRAPHY $ 8,890
Task 3.0 Base Map Preparation

3.1 Preparation of Base Map 2 4 8 12 $ 3,070
SUB-TOTAL BASE MAP PREPARATION Sub-Consultant Sub-Total $ - $ 3,070 Task 4.0 Prepare Conceptual Alignment & Pre. Design Workshop

4.1 Preliminary Alignment Studies - Pipeline 2 4 8 12 $ 3,070

4.2 Preliminary Design Workshop Presentation & meeting 1 1 2 2 $ 765 Sub-Consultant Sub-Total $ -
SUB-TOTAL PREPARE CONCEPTUAL ALIGNMENT & PRE. DESIGN WORKSHOP $ 3,835 Task 5.0 Prepare pothole plans & field verify utilities

5.1 Pothole Plans (30%) PLANS 8 8 12 16 $ 5,660

5.2 Field Potholing Allowance (budget 15 potholes) 1 8 $ 13,200 $ 1,640 Includes field survey by RLS for pothole & misc. utilities T&M not to exceed 15-pothole budget allowance Sub-Consultant Sub-Total $ 13,200 $ 13,200 SUB-TOTAL PERFORM FIELD POTHOLING SERVICES $ 20,500
SUB-TOTAL PRELIMINARY ENGINEERING (TASKS 1-5) $ 39,365

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - WESTERN AVENUE WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 1 of 2

WESTERN AVENUE WATERLINE REPLACEMENT PROJECT

CIVIL ENGINEERING FEE PROPOSAL
Principal Civil Engineer/RLS Designer Draftsperson Clerical 2-Man Survey Sub-Consultant Fee Engineering Fee $ 185 $ 160 $ 115 $ 95 $ 70 $ 185 W/10% Mark-Up

CITY OF NORCO - DEPARTMENT OF PUBLIC WORKS - WESTERN AVENUE WATERLINE REPLACEMENT PROJECT EXHIBIT "C" - ENGINEERING FEE PROPOSAL
Final Engineering
Task 6.0 Prepare & Process Final Construction Plans, Specifications and Estimates Task 7.0 60% Final Engineering Plans, Specs. & Estimates 4 10 20 24 $ 6,920 Task 8.0 100% Final Engineering Plans, Specs. & Estimates 4 5 10 12 $ - $ 3,830 Task 9.0 Final Engineering Plans, Specs. & Estimates 2 2 5 6 $ - $ 1,835 Sub-Consultant Sub-Total $ - $ -
SUB-TOTAL PREPARE & PROCESS FINAL ENGINEERING PLANS, SPECS. & ESTIMATES $ 12,585 Task 9.2 Project Coordination and Meetings

9.21 Project Kick-Off Meeting 1 $ 185

9.22 Utility Coor. Meetings 1 $ - $ 160

9.23 PDT Meetings (3 Min.) 1 1 $ - $ 345

9.24 30 % Design Review Meeting 1 1 $ - $ 345

9.25 60% Design Review Meeting 1 1 $ - $ 345

9.26 100% Design Review Meeting 1 1 $ - $ 345

9.27 Pre-Bid Contractor Meeting 1 1 $ - $ 345
Task 9.5 Final Eng. Reimbursable Expense Allowance (10+/- sheets) $ - $ 1,250 SUB-TOTAL COORDINATION AND MEETINGS $ 3,320
SUB-TOTAL FINAL ENGINEERING (TASKS 6-9) $ 15,905
TOTAL PROPOSED DESIGN AND ENGINEERING (TASKS 1-9) PLANS, SPECS., ESTIMATES AND ALL FIELD WORK $ 55,270

CONSTRUCTION SUPPORT SERVICES
Task 10.0 Bidding Services
Pre-Bid RFI's and Responses, Bidding Support 4 4 4 4 $ 2,220 Task 10.1 Construction Support Services
RFI's (5), Shop Dwgs., Subst., (5 ea.) 4 4 4 $ 1,840
Task 10.2 As-Built Dwgs.

Preparation of As-Built Drawings, Mylar, AutoCAD & PDF, CD 2 4 4 6 $ 2,040 SUB-TOTAL CONSTRUCTION SUPPORT SERVICES $ 6,100
TOTAL BASE BID PROJECT FEE W/SUB-CONSULTANTS & REIMBURSABLE $ 61,370 ARMSTRONG BROOKS CONSULTING ENGINEERS, INC. Sheet 2 of 2

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CONTRACT AGREEMENT

CITY OF NORCO

PROFESSIONAL DESIGN SERVICES

FOR WATER MAINLINE REPLACEMENT PROJECTS

AT MULTIPLE LOCATIONS

1. Parties and Date.

This Agreement is made and entered into this 21
st day of September, 2022 by and
between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Armstrong and Brooks Consulting Engineers, Inc., a corporation with its principal place of business at 1350 E. Chase Drive, Corona, CA 92881 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Consultant.

Consultant desires to perform and assume responsibility for providing professional services for the design of the following Water Mainline Replacement Projects: Corydon Avenue, Sixth Street, Temescal Avenue, and Western Avenue, on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in designing waterline improvements for public clients, that it and its employees or subconsultants have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.

2.2 Project.

The City desires to engage the Consultant to render such professional design services for the Water Mainline Replacement Projects: Corydon Avenue, Sixth Street, Temescal Avenue, and Western Avenue (“Projects”) as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional design services outlined by the Projects. The Projects are more particularly described in Exhibit A attached hereto and incorporated herein by reference. The Projects shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and

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incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The terms of this Agreement shall begin at the Notice to Proceed and shall extend no later than the schedule outlined in the Consultant proposals for the Projects. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Consultant. The Projects shall be designed by Consultant. Consultant will determine the means, methods and details of constructing the Projects subject to the requirements of this Agreement.

City retains Consultant on an independent Consultant basis and not as an employee. Any additional personnel constructing the Projects under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with the construction of the Projects under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the services expeditiously, within the term of this Agreement, and in accordance with the Projects timeframe set forth herein. Consultant represents that it has the professional and technical personnel required to construct the Projects in conformance with such conditions. In order to facilitate Consultant’s conformance with the Projects timeframe, City shall respond to Consultant’s Requests for Information in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Projects timeframe.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Consultant’s Representative. Consultant hereby designates William D. Brooks – Principal or his designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Projects, using his best skill and attention, and shall be responsible for all means, methods,

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techniques, sequences and procedures and for the satisfactory coordination of all portions of the Projects under this Agreement.

3.2.6 Coordination of Projects. Consultant agrees to work closely with City staff in the design of the Projects and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Consultant shall design the Projects under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to design the Projects. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to design the Projects. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to design the Projects, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subConsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Projects, a threat to the safety of persons or property, or any employee who fails or refuses to construct the Projects in a manner acceptable to the City, shall be promptly removed from the Projects by the Consultant and shall not be re-employed to perform any work on the Projects.

3.2.8 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Projects, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Projects. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.8.1 Employment Eligibility; Consultant. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant. Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the

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Term of the Agreement. Consultant shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 3.2.8 or any of its sub-sections.

3.2.8.2 Employment Eligibility; Subcontractors, Consultants, Sub-subcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work or Services relating to the Projects or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.8.1.

3.2.8.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, sub-subcontractors or subconsultants to meet any of the requirements provided for in Sections 3.2.8.1 or 3.2.8.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under Section 3.2.8.2); or (3) failure to immediately remove from the Projects any person found not to be in compliance with such requirements.

3.2.8.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.2.8.5 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.8.6 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting

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requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits and requirements are broader, Consultant shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.2.9 Insurance.

3.2.9.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Consultant shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate applying separately to the work performed under the Contract
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.

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(iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) PROFESSIONAL LIABILITY Professional Liability (Errors and Omissions) insurance appropriate to Consultant’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.

In the event Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Consultant shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Consultant shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either: (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to VVTA, its board members, officers, officials, employees and agents; or (ii) Consultant shall provide a financial guarantee, satisfactory to VVTA’s Executive Director or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall the City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The General Liability (including ongoing and completed operations) and Automobile Liability shall name City and its officers, officials, employees, agents and volunteers as an additional insured. Such policy/ies of insurance shall be endorsed so Consultant’s insurance shall be primary and no contribution shall be required of City. The coverage shall contain no special limitations on the scope of protection afforded to the City and its officers, officials, employees, agents and volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City and its officers, officials, employees, agents and volunteers. Should Consultant maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Consultant. Any available insurance proceeds in excess of the

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specified minimum limits of insurance and coverage shall be available to City.

If the Professional Liability (Errors and Omissions) insurance policy is written on a claimsmade form:

1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.

2. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.

3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.

4. A copy of the claims reporting requirements must be submitted to VVTA for review.

5. These requirements shall survive expiration or termination of the Agreement.

Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.

If at any time during the life of this Agreement or any extension, Consultant or any of its subconsultants fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Consultant shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Consultant of its responsibilities under this Agreement.

Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.

The fact that insurance is obtained by Consultant shall not be deemed to release or diminish the liability of Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of

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whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Consultant, its principals, officers, employees, agents, persons under the supervision of Consultant, vendors, suppliers, invitees, sub-consultants, subconsultants, or anyone employed directly or indirectly by any of them.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subconsultant to provide insurance protection in favor of City and its officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subconsultants' certificates and endorsements shall be on file with Consultant and City prior to the commencement of any work by the subconsultant.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In designing the Projects, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Rates and Total Compensation. Consultant shall receive compensation, including authorized reimbursements, for all design services rendered under this Agreement at the rates set forth in Exhibit B for each design Projects, attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed the total costs outline in Exhibit B. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

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3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Projects, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 Ownership of Materials and Confidentiality

3.5.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically, electronically or otherwise recorded or stored, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of five (5) years following completion of the Projects, and shall make copies available to City upon the payment of actual reasonable duplication costs. In addition, before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.5.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and

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warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.5.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Projects or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than these Projects without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than these Projects, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination.

Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

Armstrong and Brooks Consulting Engineers, Inc.
1350 E. Chase Drive
Corona, CA 92881
Attention: William D. Brooks -Principal

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City:

City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.6.5 Indemnification. To the furthest extent allowed by law, Consultant shall indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.

If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each sub-consultant to indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

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3.6.9 City’s Right to Employ Other Consultants. City reserves right to employ other Consultants in connection with these Projects.

3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.6.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.6.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees

CA-13
or sub-consultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any sub-consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7 Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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NAME OF CONSULTANT: Armstrong and Brooks Consulting Engineers, Inc. *By:
____________________________
William D. Brooks - Principal
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED.

Attach Certificate of Notary Acknowledgement
OWNER: CITY OF NORCO, a municipal corporation
*By:
____________________________
Greg Newton, Mayor
ATTEST:
____________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
_____________________________
Harper & Burns, LLC., City Attorney

CA-15

EXHIBIT A
The services shall be performed in accordance with the Standard Specifications for Public Works Construction (Green Book), latest edition, including all current supplements, addenda, and revisions thereof (hereinafter referred to as “Standard Specifications”) incorporated herein by this reference. Any provisions, which supplement or modify the Standard Specifications, are attached hereto as Special Provisions and incorporated herein by this reference.

Scope of Work Corydon Avenue Water Mainline Replacement Project This Project includes design services for installation of approximately 7,000 linear feet of new 12” Ductile Iron waterline within Corydon Avenue between Fifth Street to River Road.

The proposed waterline will replace the existing 8” water main within Corydon Avenue.

Unless required to be removed to accommodate the new pipe alignment the existing waterline will be abandoned in place and backfilled with concrete slurry. Design of waterline improvements shall include the water main, tie-ins, fire hydrants, service connections, bends, valves, blow-offs, air-vacs and any other necessary appurtenances.

Scope of Work Sixth Street Water Mainline Replacement Project This Project includes design services for installation of approximately 8,000 linear feet of new 12” Ductile Iron waterline within Sixth Street between Sierra Avenue to California Avenue. The proposed waterline will replace the existing 10” water main within Sixth Street. Unless required to be removed to accommodate the new pipe alignment the existing waterline will be abandoned in place and backfilled with concrete slurry. Design of waterline improvements shall include the water main, tie-ins, fire hydrants, service connections, bends, valves, blow-offs, air-vacs and any other necessary appurtenances.

Scope of Work Temescal Avenue Water Mainline Replacement Project This Project includes design services for installation of approximately 2,600 linear feet of new 8” Ductile Iron waterline within Temescal Avenue between Fifth Street to Sixth Street.

The proposed waterline will replace the existing 8” water main within Temescal Avenue.

Unless required to be removed to accommodate the new pipe alignment the existing waterline will be abandoned in place and backfilled with concrete slurry. Design of waterline improvements shall include the water main, tie-ins, fire hydrants, service connections, bends, valves, blow-offs, air-vacs and any other necessary appurtenances.

Scope of Work Western Avenue Water Mainline Replacement Project This Project includes design services for installation of approximately 3,000 linear feet of new 16” Ductile Iron waterline within Western Avenue between Fifth Street to Bluff St.

The proposed waterline will replace the existing 16” water main within Western Avenue.

Unless required to be removed to accommodate the new pipe alignment the existing waterline will be abandoned in place and backfilled with concrete slurry. Design of waterline improvements shall include the water main, tie-ins, fire hydrants, service connections, bends, valves, blow-offs, air-vacs and any other necessary appurtenances.

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EXHIBIT B
Proposal Documents

CA-17

GENERAL LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
(951) 270-5677
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ Policy Number _____________________

2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________

3. Named Insured _______________________________________________

4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________

6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________

7. Coverage is equivalent to:

Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability "Occurrence" Form CG0001
______________________________________________

8. Bodily Injury and Property Damage Coverage is:
____________________________________"occurrence"
Note: The City of Norco standard insurance requirements specify "occurrence" coverage. "Claims-made" coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.

CA-18

9. Description of Projects:

WATER MAINLINE REPLACEMENT PROJECTS: CORYDON AVENUE, SIXTH

STREET, TEMESCAL AVENUE, AND WESTERN AVENUE,
The general items of work to be done hereunder consist of:

The Projects include design services for installation of approximately 7,000 linear feet of new 12” Ductile Iron waterline within Corydon Avenue between Fifth Street to River Road; 8,000 linear feet of new 12” Ductile Iron waterline within Sixth Street between Sierra Avenue to California Avenue; 2,600 linear feet of new 8” Ductile Iron waterline within Temescal Avenue between Fifth Street to Sixth Street; and 3,000 linear feet of new 16” Ductile Iron waterline within Western Avenue between Fifth Street to Bluff St. Design of waterline improvements shall include the water main, tie-ins, fire hydrants, service connections, bends, valves, blow-offs, air-vacs and any other necessary appurtenances.

B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. As respects any work performed on the above described Projects, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Projects for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Projects; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured's schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services

CA-19
Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage, “Occurrence" Form CG 0001; or
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company's limit of liability.

5. PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
______________________________
(Telephone Number)

CA-20
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________

CA-21

AUTOMOBILE LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
(951) 270-5677
A. POLICY INFORMATION Endorsement #_____________________

1. Insurance Company _____________________________________________ Policy Number _____________________

2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________

3. Named Insured________________________________________________

4. Address of Named Insured________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________

6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy shall: (a) be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or

CA-22
volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 ("any auto") and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company's limit of liability.

5. PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
____________________________________________________
(Telephone Number)

CA-23
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________

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WORKER'S COMPENSATION/EMPLOYER'S LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
(951) 270-5677
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ ("the Company")
Policy Number _________________________________________________

2. Effective Date of this Endorsement ________________________________

3. Named Insured_________________________________________________

4. Employer's Liability Limit (Coverage B) ______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.

CA-25
C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, _______________________, warrant that I have authority to bind (Print/Type Name)
the below-listed insurance company and by my signature hereon do so bind this company.
_______________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

2.H.

To: Honorable Mayor and City Council Members
Prepared By: Kelli Newton, Communications Manager
Department: Communications
SUBJECT:

New Observance Request: Childhood Cancer Awareness Week.

RECOMMENDATION:

Approve the subcommittee's recommendation to recognize Childhood Cancer Awareness Week.

SUMMARY:

The organization Kids Cancer Connection, Inc. has requested that the City of Norco proclaim October 9-15 as Childhood Cancer Awareness Week. This observance is not on the approved lists of observances, therefore it requires subcommittee review and City Council consideration.

BACKGROUND:

In January 2022, the Norco City Council took action to formally recognize various national holidays, observances and commemorative days (Exhibits A and B). As part of the action, the City Council adopted the following process for new observance requests and instructed staff to present new observance requests for consideration at the second meeting of the month.
• Step 1: Subcommittee reviews request and makes recommendation to staff • Step 2: City Council determines if the request and recommendation should be approved, denied or amended
New Observance Request
The organization Kids Cancer Connection, Inc. has requested that the City of Norco proclaim October 9-15 as Childhood Cancer Awareness Week (Exhibit C). This observance is not on the approved lists of observances, therefore it requires subcommittee review and City Council consideration.

Subcommittee Recommendation
The City Council Subcommittee, consisting of Mayor Pro Tem Robin Grundmeyer and Council Member Katherine Aleman, recommends that Childhood Cancer Awareness Week be added to the Pre-Approved Observance List (Exhibit B) and be recognized by proclamation. All observance options, including category and manner of recognition, are noted in the chart below. The subcommittee's recommendations are indicated by the "X".

Observance Options
Category
Annual Observance (Exhibit A)
Observances that are automatically recognized in
the approved manner(s) on the appropriate date(s)
or date ranges.

X
Pre-Approved Observance (Exhibit B)
Observances that are pre-approved for recognition
and will be recognized at staff's discretion (i.e., by
request, in conjunction with current events, etc.)
Manner of Recognition
Closure
Event/Program
Gateway Sign
Newsletter
Parade
X Proclamation
Social Media
City Council Consideration
The City Council may approve, deny or amend the recommendation. If approved, Exhibit A or B will be updated to include the new observance and appropriate action will be taken to recognize the observance in the selected manner(s).

FISCAL IMPACT:

There is no fiscal impact.

RELATIONSHIP TO STRATEGIC PLAN:

This agenda item is consistent with Strategic Direction #4 Communication and Stakeholder Experience: Enhance the stakeholder experience, engage the community, and build brand awareness through proactive, effective and consistent communication.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director

Approved by: Lori Sassoon, City Manager
Approved as to Form: John Harper, City Attorney
ATTACHMENT(S):

Exhibit A
Exhibit B
Exhibit C

Month Observance Date Closure Event Gateway Sign Newsletter Parade Proclamation Social Media New Years Day 01-Jan X X X
Martin Luther King Jr. Day Third Monday X X X
Lunar New Year 01-Feb X
National Random Acts of Kindness Day 17-Feb X
Presidents Day Third Monday X X X
National California Day 22-Feb X
Black History Month Month X X X
Daylight Saving Time Second Sunday X
National Vietnam War Veterans Day 29-Mar X
Cesar Chavez Day 31-Mar X
National Women’s History Month Month X X
Ramadan Begins Changes X X
George Alan Ingalls Day 16-Apr X X X X
Rose M. Eldridge Day 16-Apr X X X X
Passover Begins Changes X X
Easter Changes X X X X
National Volunteer Month Month X X
Creation of the Norco Township 13-May
Mother’s Day Second Sunday in May X
Memorial Day Last Monday in May X X X X X
Asian American and Pacific Islander Heritage Month Month X X X National Preservation Month Month X X
National Trails Day First Saturday in June X
National Flag Day 14-Jun X
Juneteenth 19-Jun X
Father’s Day Third Sunday in June X
LGBTQIA Pride Month Month X X X
Independence Day 04-Jul X X X X X
National Day of the Cowboy Fourth Saturday in July X X X X Parks Make Life Better Month Month X X X X X
National Night Out Day First Tuesday in August X X X X X National Nonprofit Day 17-Aug X
Labor Day First Monday in September X X X
Patriot Day 11-Sep X X X X
National POW/MIA Recognition Day Third Friday in September X X X X National CleanUp Day Third Saturday In September X X X X National Gold Star Mother’s & Families Day Last Sunday in September X EXHIBIT A: ANNUAL OBSERVANCES
January
February
March
April
June
July
August
September
May

Month Observance Date Closure Event Gateway Sign Newsletter Parade Proclamation Social Media EXHIBIT A: ANNUAL OBSERVANCES
National Voter Registration Day Fourth Tuesday in September X Hispanic Heritage Month September 15 to October 15 X X X National Preparedness Month Month X X X
National First Responders Day 28-Oct X
Halloween 31-Oct X X X X
National Fire Prevention Month Month X X X
Day of the Dead 02-Nov X X X X
Daylight Saving Time Ends First Sunday in November X
Election Day Tuesday after first Monday X X X
Diwali Changes X X
Veterans Day 11-Nov X X X X X
Thanksgiving Day Fourth Thursday in November X X X
Small Business Saturday Saturday After Thanksgiving X
Veterans and Military Families Month Month X X X
National Native American Heritage Month Month X X X
Anniversary of the San Bernardino Terrorist Attack 02-Dec X X Christmas Eve 24-Dec X
Christmas 25-Dec X X X X X X
Norco's "Birthday" 28-Dec X
Kwanzaa December 26 – January 1 X X
Hanukkah Changes X X
December
September
October
November

Month Observance Date Closure Event Gateway Sign Newsletter Parade Proclamation Social Media National Trivia Day 4-Jan X
Korean American Day 13-Jan X
National Dress Up Your Pet Day 14-Jan X
National Hat Day 15-Jan X
Holocaust Remembrance Day 27-Jan X
School Choice Week Changes X
Human Trafficking Awareness Month Month X X
National Freedom Day 1-Feb X
Korean New Year 1-Feb X
National Girls and Women in Sports Day 2-Feb X
National Boy Scouts Day 8-Feb X
Valentines Day 14-Feb X
National Love Your Pet Day 20-Feb X
Super Bowl Sunday First Sunday X
Spay/Neuter Awareness Month Month X X
National Horse Protection Day 1-Mar X
National Read Across America Day 2-Mar X
National Girl Scout Day 12-Mar X
St. Patrick’s Day 17-Mar X
Anniversary of the First Organized Wheelchair Basketball Game 18-Mar X National Medal of Honor Day 25-Mar X
National Take a Walk in the Park Day 30-Mar X
Red Cross Month Month X
National Earth Day 22-Apr X
National Picnic Day 23-Apr X
National Arbor Day Last Friday in April X
National Adopt a Shelter Pet Day 30-Apr X
National Therapy Animal Day 30-Apr X
Day of the Child Varies X
Donate Life Month Month X X
National Star Wars Day 4-May X
Cinco de Mayo 5-May X
National Day of Prayer First Thursday in May X
National Military Spouse Appreciation Day Friday Before Mother’s Day X Kentucky Derby Day First Saturday in May X
National Fitness Day First Saturday in May X
Peace Officers Memorial Day 15-May X
National Senior Health and Fitness Day 25-May X
National Armed Forces Day Third Saturday in May X
Small Business Week First Week in May X
National Police Week Week of May 15th X
EXHIBIT B: PRE-APPROVED OBSERVANCES
February
May
January
April
March

Month Observance Date Closure Event Gateway Sign Newsletter Parade Proclamation Social Media EXHIBIT B: PRE-APPROVED OBSERVANCES
National Military Appreciation Month Month X X X
National Wild Fire Awareness Month Month X X X
National Pet Month Month X X
National Drive-In Movie Day 6-Jun X X X X
D-Day 6-Jun X
Social Media Day 30-Jun X
National Safety Month Month X X X
National Post-Traumatic Stress Disorder Awareness Month Month X Hop-a-Park Day First Saturday in July X
National I Love Horses Day 15-Jul X
August National Senior Citizens Day 21-Aug X
September N/A
National Coffee with a Cop Day 6-Oct X X X X
Columbus Day Second Monday in October X
Native American Day/Indigenous Peoples’ Day Second Monday in October X Great ShakeOut Third Thursday in October X
National Make A Difference Day Fourth Saturday in October X National Civics Day 27-Oct X X
National Fire Prevention Week Week of October 9 X X
National Take A Hike Day 17-Nov X
National Day of Giving Tuesday after Thanksgiving X
National Pearl Harbor Remembrance Day 7-Dec X
National App Day 11-Dec X
July
October
November
December
May
June

From: Kids Cancer Connection, Inc
To: Norco City Council; City Clerk; City Manager
Subject: [EXT] Norco / Childhood Cancer Awareness Week / October 9 - October 15 Date: Friday, September 9, 2022 10:04:43 PM
CAUTION: This email originated from outside of the organization. Do not click links, open attachments, or reply unless you recognize the sender and know the content is safe. Contact the ITDesk if you need assistance.

Dear Mayor Newton, Mayor Pro Tem Grundmeyer, Council Members and staff, We hope you are doing well during this challenging time. We are writing to kindly request a proclamation recognizing October 9 - October 15 as Childhood Cancer Awareness Week in Norco. It's that time of year again!
Cancer is the leading cause of death by disease among children in our country today.

This tragic disease is detected in more than 16,000 of our country's young people each and every year. We are truly grateful Riverside County's nearly 30 years of support.
-City of Norco / Sept. 2015 Childhood Cancer Awareness proclamation www.flickr.com/photos/kidscancerconnection/22074192656
-City of Norco / Sept. 2014 Childhood Cancer Awareness proclamation www.flickr.com/photos/kidscancerconnection/15055322656
-City of Norco / Sept. 2014 Childhood Cancer Awareness proclamation https://www.flickr.com/photos/kidscancerconnection/8591308438 -City of Norco / 2006 Childhood Cancer Awareness proclamation www.flickr.com/photos/kidscancerconnection/14645134603
-Riverside County / Sept. 2022 Childhood Cancer Awareness proclamation www.flickr.com/photos/kidscancerconnection/52017282450
-Riverside County / Sept. 2021 Childhood Cancer Awareness proclamation https://www.flickr.com/photos/kidscancerconnection/51109999419 -Riverside County / Sept. 2019 Childhood Cancer Awareness proclamation www.flickr.com/photos/kidscancerconnection/48796436147
-Rady Children's Hospital serving southern Riverside County / Steven with medical staff
https://www.flickr.com/photos/kidscancerconnection/46059916781 -City of Hope National Medical Center / Steven with medical staff https://www.flickr.com/photos/kidscancerconnection/48779449381 We will continue to coordinate activities including our toy distributions and other hospital functions at Rady Children's Hospital San Diego among other facilities. I Exhibit C

have included sample text below for your reference.
(*) May we please receive a .JPEG copy to share?
(**) May we also please receive the original in the mail? Thank you for your time and consideration.

Sincerely,
Steven Firestein, M.A.

Volunteer, Director
Dr. Amy Firestein
Volunteer, Clinical Services Director
Kids Cancer Connection, Inc.

IRS 501 (C)(3) #13-3780954
American Cancer Fund for Children, Inc.

IRS 501 (C)(3) #56-2520924
-KCC Website
www.KidsCancerConnection.org
SAMPLE: Childhood Cancer Awareness Week
WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection report cancer is the leading cause of death by disease among U.S. children between infancy and age 15. This tragic disease is detected in more than 16,000 of our country's young people each and every year; and
WHEREAS, one in five of our nation's children loses his or her battle with cancer.

Many infants, children and teens will suffer from long-term effects of comprehensive treatment, including secondary cancers. An estimated 400,000 children and adolescents are diagnosed with cancer globally with cancer each year; and WHEREAS, founded nearly 30 years ago by Steven Firestein, a member of the philanthropic Max Factor cosmetics family, the American Cancer Fund for Children, Inc., Kids Cancer Connection, Inc. and Lions Clubs International are dedicated to helping these children and their families; and
WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection provide a variety of vital patient psychosocial services to children undergoing cancer treatment at Rady Children's Hospital San Diego, Loma Linda University Children's Hospital, The City of Hope National Medical Center, as well as participating hospitals throughout the country, thereby enhancing the quality of life for these children and their families; and
WHEREAS, the American Cancer Fund for Children and Kids Cancer Connection also sponsor toy distributions, pet-assisted therapy, family sailing programs, KCC Supercar Experience, Laughternoon - Laughter is Healing, positive appearance programs, educational programs and hospital celebrations in honor of a child's

determination and bravery to fight the battle against childhood cancer. -Please add your concluding statement.

City Council

STAFF REPORT
Date: September 21, 2022 Agenda Item:

5.A.

To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:

Appointments to Parks and Recreation Commission and Historic Preservation Commission.

RECOMMENDATION:

Consider the applications received and make appointments to the Parks and Recreation Commission and Historic Preservation Commission unscheduled vacancies, terms ending June 30, 2025.

SUMMARY:

The City of Norco has Advisory Councils and Commissions that advise the City Council on various aspects of City government. The Council is requested to review applications submitted for unscheduled vacancies on the Parks and Recreation Commission and Historic Preservation Commission. Staff is recommending that the City Council make appointments to serve the remainder of the four-year terms on the respective commissions.

BACKGROUND:

Any resident of the City of Norco may serve on a City Commission. No member is selected on the basis of representing a specific business, district, organization, or cause. Service on City Commissions is a four-year term, unless the appointment is to fill an unscheduled vacancy. General requirements for Commissions state that applicants must be a permanent resident of Norco, at least 18 years of age, a citizen of the United States, take the oath of office, and never convicted of a felony. The Historic Preservation Commission has additional specific educational and licensing requirements that are desirable. (Attachment C).

Applications for the Parks and Recreation Commission and Historic Preservation Commission were solicited through the release of a public notice on September 6, 2022, and were due by the deadline of Thursday September 14, 2022, at 6:00 p.m. A total of 12 applications (Attachment A and B, respectively) were received by the City Clerk’s Office.

The following applications were received from which the Council will make its appointments:

Parks and Recreation Commission:
• Aimee Muro
• Ann Hutchinson
• David Bailey
• Geoffrey Kahan
• James Boggs
• John Lucas
• Tana Lopez
• Thomas Dahms
• Wendy Thomas
Historic Preservation Commission
• David Meadows
• Dean Chase
• Diane Collins
An appointment to a Commission, Committee, or Advisory Council is an honor and a responsibility. The City Council has confidence in the judgment and integrity of its appointees and relies on them for information and recommendations on specific matters.

As advisors to the Council, Commission Members, Committee Members and Advisory Council Members are required to regularly attend meetings, understand their duties and roles, and work to contribute to the betterment of the community.

FISCAL IMPACT:

There is no fiscal impact for this item.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 4 - Communication and Stakeholder Experience: Enhance the stakeholder experience, engage the community, and build brand awareness through proactive, effective and consistent communication.

REVIEWED AND APPROVED BY:

ATTACHMENT(S):

Attachment A
Attachment B
Attachment C

Commission, Committee and
Advisory Council Application
Submission Date: May 4, 2022
Applicant Type: New Applicant
Primary Selection: Parks & Recreation Commission
Secondary Selection(s): Planning Commission, Streets, Trails & Utilities Commission Name: Aimee Muro
Address:

Phone:

Email:

Basic Requirements: I am a citizen of the United States I am a resident of the City of Norco
I am at least 18 years old
I am a registered voter
Felony Conviction: No
Length of Residency: 16
Employment Status: Employed
Norco Business Owner: No
Business Name:

Employed in Norco: No
Business Name:

GENERAL QUESTIONS
Community Involvement (List any boards, commissions, committees and/or organizations on which you are currently serving or have served on)
I have volunteered for Little League, Norco Horsemen's Association, City of Norco Basketball, 100 Mile Club, and as a classroom volunteer at Highland Elementary.

Employment Background (List titles and duties)

I have taught elementary school for CNUSD for the past 26 years. 13 years at Riverview and 13 years at VanderMolen.

Educational Background (List degrees, majors, credentials, certificates and/or licenses) BA from CSUF
Master's Degree in Education from University of New England Relevant Experience (Briefly explain how your background, training, education and/or interests specifically qualify you as an applicant for the governmental body you are applying to serve on)
I have enjoyed taking my own boys to the parks in Norco for many years. I have ridden on the trails of Norco for many years. My boys have participated in Little League and the city's basketball programs and I have volunteered for both.

Why are you interested in serving on a City of Norco Commission/Committee/Advisory Council?
I love living in such a special city and would be honored to have the opportunity to serve on one of the committees.

In your opinion, what are the goals and objectives of the Commission(s)/Committee(s)/Advisory Council(s) you are applying to serve on? Parks and Rec-review and share opinions on the city's parks, recreation, and community programs; research and share recommendations on acquiring space for future parks.

Streets, Trails, Utilities-Discuss and make recommendations on the future development of our streets, water system, sewer, and storm drains: including safety and improvements. Keeping in mind the needs of equestrians, pedestrians and cyclists.

Planning-Help with the oversight of local zoning laws and land use regulations. Study and discuss proposed developments.

If appointed, how would you help achieve these goals and objectives? I would work respectfully and diligently to make balanced recommendations that would benefit the citizens of Norco.

If appointed to serve, do you see any potential for a conflict of interest claim based on personal interests?
No

APPLICATION AGREEMENT

☒ I understand and agree to the above statements
☒ I have read and understand the contents of the City of Norco’s Code of Ethics, Conflict of Interest Code and Social Media Policy.
☒ I consent to the City of Norco conducting a basic background check if I am selected for appointment.
☒ I agree that all of the information contained in this application is true and accurate to the best of my knowledge. I further agree that, by submitting this application online or otherwise, I am affixing my digital signature to this form as of the date submitted.

Signature: Aimee Muro Date Submitted: May 4, 2022

Commission, Committee and
Advisory Council Application
Submission Date: January 12, 2022
Applicant Type: New Applicant
Primary Selection: Parks & Recreation Commission
Name: Ann Hutchison
Address:

Phone:

Email:

Basic Requirements: I am a citizen of the United States I am a resident of the City of Norco
I am at least 18 years old
I am a registered voter
Felony Conviction: No
Length of Residency: 21
Employment Status: Retired
Norco Business Owner: No
Business Name:

Employed in Norco: No
Business Name:

GENERAL QUESTIONS
Community Involvement (List any boards, commissions, committees and/or organizations on which you are currently serving or have served on)
Past board member & President Norco Horseman's Association Past board member Norco Hoofbeats
Past member Rural and NART
Employment Background (List titles and duties)

Director - Raytheon IT Program Management - Oversee policies and Major Program implementation for Hughes/TI/Raytheon merger and stabilization
Exec Director Southern Calif Edison - Oversee policies, processes and all major IT program implementation ie Smart Meters, SCADA, Outage management etc. Oversee Department of 50+ employees (retired in 2012)
Sr AdminClerk - City of Norco Animal Services - all front office duties Educational Background (List degrees, majors, credentials, certificates and/or licenses) BS - Management and Human Resources Cal Poly Pomona
Multiple FEMA certifications
Relevant Experience (Briefly explain how your background, training, education and/or interests specifically qualify you as an applicant for the governmental body you are applying to serve on)
Resident for 21 years, strong understanding on how to get things accomplished in a government agency. Strong understanding on the needs and desires of children, teens, families and horse people Why are you interested in serving on a City of Norco Commission/Committee/Advisory Council?
Would like to continue supporting and serving the community I live in.

In your opinion, what are the goals and objectives of the Commission(s)/Committee(s)/Advisory Council(s) you are applying to serve on? Support the community by providing enrichment programs, enhance the quality of life in Norco with the programs and parks
If appointed, how would you help achieve these goals and objectives? Working with other commission members, City Council and City Management to find fiscally responsible opportunities. Engage with the community to understand what they would like to see If appointed to serve, do you see any potential for a conflict of interest claim based on personal interests?
No

APPLICATION AGREEMENT
☒ I understand and agree to the above statements
☒ I have read and understand the contents of the City of Norco’s Code of Ethics, Conflict of Interest Code and Social Media Policy.

☒ I consent to the City of Norco conducting a basic background check if I am selected for appointment.
☒ I agree that all of the information contained in this application is true and accurate to the best of my knowledge. I further agree that, by submitting this application online or otherwise, I am affixing my digital signature to this form as of the date submitted.

Signature: Ann Hutchison Date Submitted: January 12,
2022

Commission, Committee and
Advisory Council Application
Submission Date: June 1, 2021
Applicant Type: New Applicant
Primary Selection: Economic Development Advisory Council Secondary Selection(s): Parks & Recreation Commission
Name: David Bailey
Address:

Phone:

Email:

Basic Requirements: I am a citizen of the United States I am a resident of the City of Norco
I am at least 18 years old
I am a registered voter
Felony Conviction: No
Length of Residency: 1
Employment Status: Employed
Norco Business Owner: No
Business Name:

Employed in Norco: No
Business Name:

GENERAL QUESTIONS
Community Involvement (List any boards, commissions, committees and/or organizations on which you are currently serving or have served on)
None currently
Employment Background (List titles and duties)
MAC Inc. 2003-present. Vice President. (Staffing and Recruiting firm).

Educational Background (List degrees, majors, credentials, certificates and/or licenses) AS degree
Real Estate license
Safety certifications
Relevant Experience (Briefly explain how your background, training, education and/or interests specifically qualify you as an applicant for the governmental body you are applying to serve on)
I currently work in a sales and people management capacity. Have volunteered numerous times for community programs, Youth Sports director/YMCA, coach and volunteer for little league baseball.

Safety/security member at church.

Why are you interested in serving on a City of Norco Commission/Committee/Advisory Council?
I like to be involved in my community.

In your opinion, what are the goals and objectives of the Commission(s)/Committee(s)/Advisory Council(s) you are applying to serve on? To better the city and the residents experience.

If appointed, how would you help achieve these goals and objectives? Utilizing fresh concepts and ideas and working with a team mindset to accomplish goals and agendas.

If appointed to serve, do you see any potential for a conflict of interest claim based on personal interests?
No.

APPLICATION AGREEMENT
☒ I understand and agree to the above statements
☒ I have read and understand the contents of the City of Norco’s Code of Ethics, Conflict of Interest Code and Social Media Policy.
☒ I consent to the City of Norco conducting a basic background check if I am selected for appointment.
☒ I agree that all of the information contained in this application is true and accurate to the best of my knowledge. I further agree that, by submitting this application online or otherwise, I am affixing my digital signature to this form as of the date submitted.

Signature: David Bailey Date Submitted: June 1, 2021

David W. Bailey
➢ Career Profile:

An accomplished people and community oriented professional with years of proven Management and Leadership skills, Entrepreneurial drive, and a strong Marketing/Sales aptitude with ever-expanding problem-solving solutions. ➢ Professional Experience:

MAC Inc. - www.macttn.com 2003-present California/US
Vice President -2014-Present
Responsible for sales development, operations, and employee management for the MAC offices across the US with annual sales revenues around $10,000,000.00. Provided recruiting and staffing services to various clients throughout the United States. Execute and assist with corporate directives and strategies. Manage and collaborate with industry tradeshows and seminars, training webinars and programs. Hire, train and develop internal staff and associates.

Accomplishments:

Established and increased sales revenue through prospecting, client development, networking and associations with various city, social and industry organizations.

Increased sales growth by over 100% in certain regions, established offices and personnel, implemented and solidified office practices and culture.

Developed marketing strategies to include Social Media utilization, website design, and direct mailer campaigns.

Salesman of the year, Closer of the Quarter, Decade achievement awards.

Equity Office Properties- www.equityoffice.com 1999-2003 Orange, CA Property Leasing and Construction Manager
Managed the daily operations of over 1,000,000+ square feet of class A commercial high-rise office buildings and projects, including capital improvement project management and construction management of tenant improvements.

Responsibilities include contractual negotiations, lease negotiations, continual coordination of multiple vendors, preparation of annual budgets, monthly reporting, customer/tenant relations, service, and satisfaction.

Accomplishments:

Successfully completed multiple six and seven figure construction and tenant improvement projects.

Maintained tenant occupancy in the 90% range consistently over multiple commercial properties.

Enhanced client/tenant relations and involvement in various building events and functions.

Professional Areas of expertise and success include:

Marketing and Sales-National and Regional B2B sales
Team Management, coaching, mentoring and leadership.

Operating procedures and policies development
Strategic operational and regional budgeting and planning management Leasing and Property Management -Commercial and Residential Vendor, contractor, and construction management
Community and Organizational involvement, networking, and volunteering Education: Riverside City College/RCC-Coursework towards AS degree American Technical Trade Academy-AS degree
Real Estate License-State of California-DRE 01356108
West Virginia University/Online Course-Certificate
Sadler Sales Training-Certificate
Employee Management and Leadership Training
RCS- Risk Management/OSHA Safety Training-Certificate
Affiliations: BOMA, Orange County, 1999-2004
IREM-Orange County, 2001-2003
Y.M.C.A. Volunteer Youth Director, Riverside, 1997-2006 Riverside Parks and Recreation-Volunteer Youth Coach-2009-2011 Riverside Arlington Little League-Volunteer Youth Coach-2011-2017 Riverside Chamber of Commerce, 2003-2012
AFE-2003-2006
California League of Food Processors-2006-2016
ProVisors Professional-Present

Commission, Committee and
Advisory Council Application
Submission Date: February 5, 2022
Applicant Type: New Applicant
Primary Selection: Parks & Recreation Commission
Name: Geoffrey Kahan
Address:

Phone:

Email:

Basic Requirements: I am a citizen of the United States I am a resident of the City of Norco
I am at least 18 years old
I am a registered voter
Felony Conviction: No
Length of Residency: 22
Employment Status: Employed
Norco Business Owner: No
Business Name:

Employed in Norco: No
Business Name:

GENERAL QUESTIONS
Community Involvement (List any boards, commissions, committees and/or organizations on which you are currently serving or have served on)
Parks and Recreation Commissioner - 7 years (2 years Chairman) Veterans Memorial Committee - 9 years (many years as Vice-Chair) Christmas Festival of Lights and Parade Committee 9 -years (4 years as Chairman) Member of NHA - 14 years (2 years on Board of Directors) Member of RURAL - 14 years

BSA Norco Troop 33 - 12 years (2 years as Scoutmaster)
City of Norco 50th Birthday Committee 2014 - Sock Hop Chairman Employment Background (List titles and duties)
Computer Programmer 32 years - various companies
Website coding and Database programming
Educational Background (List degrees, majors, credentials, certificates and/or licenses) High School Diploma - 1982
Computer Learning Center Programming Certificate - 1989 Relevant Experience (Briefly explain how your background, training, education and/or interests specifically qualify you as an applicant for the governmental body you are applying to serve on)
7 years as a previous member of the commission allows me to return to the commission and hit the ground running without any learning curve.

Why are you interested in serving on a City of Norco Commission/Committee/Advisory Council?
I was already on the commission for 7 years when I had to step down for personal/health reasons.

Those issues are alleviated and I wish to return to the commission where I feel I had accomplished much and wish to continue to contribute my talents and ideas.

In your opinion, what are the goals and objectives of the Commission(s)/Committee(s)/Advisory Council(s) you are applying to serve on? Community outreach and involvement.

Recreational participation by creating fun and healthy activities for residents and their families, ages 1 to 100
If appointed, how would you help achieve these goals and objectives? I would continue to do what I've done in the community for many years:
cultivate relationships with residents and work hard to create enjoyable events and activities for the residents and visitors. I also know the commission's responsibilities to advise the city council on matters pertaining to parks and relevant issues. I will use my years of experience and involvement to be a good advisor.

If appointed to serve, do you see any potential for a conflict of interest claim based on personal interests?
No, didn't have any conflicts before, so no worry about conflicts now

APPLICATION AGREEMENT
☒ I understand and agree to the above statements
☒ I have read and understand the contents of the City of Norco’s Code of Ethics, Conflict of Interest Code and Social Media Policy.
☒ I consent to the City of Norco conducting a basic background check if I am selected for appointment.
☒ I agree that all of the information contained in this application is true and accurate to the best of my knowledge. I further agree that, by submitting this application online or otherwise, I am affixing my digital signature to this form as of the date submitted.

Signature: Geoffrey Kahan Date Submitted: February 5,
2022