AGENDA
City Council
Wednesday, May 17, 2023
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Robin Grundmeyer, Mayor
Kevin Bash, Mayor Pro Tem
Katherine Aleman, Council Member
Berwin Hanna, Council Member
Greg Newton, Council Member
CLOSED SESSION
§54956.8 - Conference with Legal Counsel - Real Property Negotiation Property: APN: 133-300-024
City Negotiator: City Manager Lori Sassoon
Under Negotiation: Price and Terms
§54954.5 Conference with Labor Negotiator
Agency designated representatives: City Manager Sassoon Employee organization: Norco General Employees Association, Utility Workers Union of America, AFL-CIO
Local 606, Unrepresented Employees: Mid-Management, Confidential, and Management Employees
§54954.5 Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision(d) of Section 54956.9:
1 potential case
RECONVENE PUBLIC SESSION 7:00 PM
REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE Council Member Katherine Aleman
INVOCATION Member Vena Quilan
Church of Jesus Christ of Latter-Day
Saints
City Council Agenda - May 17, 2023
PRESENTATIONS Norco Horseman Association
Presentation to Norco Sheriffs
Department
Proclamation
Asian American and Pacific Islander
Heritage Month
1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
2. CONSENT CALENDAR
All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the presiding governmental body, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the governmental body or the audience request specific items be removed from the Consent Calendar. Items removed from the Consent Calendar will be separately considered under Item 3 of the Agenda.
2.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only.
RECOMMENDATION:
Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.
Staff Report - Pdf
2.B. Approval of City Council Regular Meeting Minutes.
RECOMMENDATION:
Approve the City Council Regular Meeting Minutes of May 3, 2023.
Staff Report - Pdf
2.C. Recap of Actions Taken by the Planning Commission at its Meeting Held on May 10, 2023
RECOMMENDATION:
Receive and file the recap of actions taken by the Planning Commission at its meeting held on May 10, 2023
Staff Report - Pdf
City Council Agenda - May 17, 2023
2.D. Approval of Multi-Year Professional Services Trail Maintenance Contract RECOMMENDATION:
Approve a five-year professional maintenance contract with Nova Landscape Group to provide trail maintenance services from July 1, 2023 through June 30, 2028 in an amount not to exceed $517,287 annually.
Staff Report - Pdf
2.E. Acceptance of Proposal for Professional GIS Services RECOMMENDATION:
Accept the proposal submitted by Infinity Technologies to provide professional services for the City’s new GIS system and award a three-year contract in the amount not to exceed $50,000 annually.
Staff Report - Pdf
2.F. Regional Recycled Water Memorandum of Understanding for the Western Riverside County Regional Wastewater Authority Member Agencies RECOMMENDATION:
Sign and enter into a Memorandum of Understanding (MOU) by and among the City of Corona, City of Norco, Jurupa Community Services District, Home Gardens Sanitary District, Western Municipal Water District and the Western Riverside County Regional Wastewater Authority, regarding the design, construction, operation, and capacity ownership in certain recycled water facilities.
Staff Report - Pdf
2.G. Fiscal Year 2022-23 Third Quarter Budget-to-Actual Report RECOMMENDATION:
Receive and File Fiscal Year 2022-23 Third Quarter Budget-to-Actual Report.
Staff Report - Pdf
City Council Agenda - May 17, 2023
2.H. Approval of 5-Year Tree Trimming, Removal, and Planting Contract with West Coast Arborists, Inc.
RECOMMENDATION:
Accept the proposal from West Coast Arborist, Inc. and award a five-year Tree Trimming, Removal, and Planting Contract in an amount not to exceed amount of $250,000 annually.
Staff Report - Pdf
2.I. Acceptance of Storm Drain Easement Dedication on the Norco Elementary School Property (1700 Temescal Avenue - APN 125-250-002) RECOMMENDATION:
Accept the offer of dedication of the public storm drain easement on the Norco Elementary School property (1700 Temescal Avenue, APN 125-250- 002), authorize the Mayor to sign the Certificate of Acceptance, and direct the City Clerk to file the Certificate of Acceptance with the County of Riverside Recorder’s Office.
Staff Report - Pdf
2.J. Increase Purchase Order for Emergency Repair Service by Hardy & Harper for slope erosion of River Drive
RECOMMENDATION:
Approve increasing the Purchase Order for Hardy & Harper to a maximum of $37,989 for performing emergency repair and stabilization services for the slope on River Drive.
Staff Report - Pdf
2.K. Acceptance of the Moreno Arena Sound System Project as Complete (Project No. 54410.2)
RECOMMENDATION:
Accept the Moreno Arena Sound System Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.
Staff Report - Pdf
City Council Agenda - May 17, 2023
2.L. Acceptance of Right-of-Way Dedication on Bluff Street (APN 121-030-011) RECOMMENDATION:
Accept the dedication of street right-of-way at APN 121-030-011 on Bluff Street, authorize the Mayor to sign the Certificate of Acceptance, and authorize the City Clerk to record the grant deed.
Staff Report - Pdf
2.M. Procurement of Microsoft Software Licenses for Datacenter Hardware RECOMMENDATION:
Approve the purchase of Microsoft Windows Server 2022 Datacenter and SQL Server 2022 Licensing with CDW-G in the amount of $60,000.
Staff Report - Pdf
Attachment A
2.N. Proposal from R3 Consulting Group, Inc. to provide Solid Waste Franchise Agreement Procurement Services.
RECOMMENDATION:
Accept the proposal from R3 Consulting Group, Inc., and award a contract, in the amount not-to-exceed $121,000, to provide Solid Waste Franchise Procurement Services for the City of Norco's next waste hauler franchise agreement.
Staff Report - Pdf
3. ITEM(S) PULLED FROM CONSENT CALENDAR
4. PUBLIC COMMENTS
This is the time when persons wishing to address the presiding governmental body regarding matters not on the agenda may be heard. Please submit a speaker card to the Meeting Clerk. Please limit comments to three minutes or less. The Ralph M. Brown Act limits the governmental body’s ability to respond to comments on non-agendized matters at the time such comments are made.
The governmental body shall not discuss or act relative to any general public comment.
5. CITY COUNCIL / STAFF COMMUNICATIONS
6. ADJOURNMENT
In compliance with the Americans with Disabilities Act, any person who requires a modification or accommodation in order to participate in this meeting is encouraged to contact the City Clerk’s Office at (951) 270-5623 or [email protected] at least 48 hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Staff reports are on file in the City Clerk’s Office. Any
City Council Agenda - May 17, 2023
writings or documents provided to a majority of the presiding governmental body regarding any item on this agenda will be available for public inspection at the City Clerk’s Office during normal business hours at Norco City Hall, located at 2870 Clark Avenue in Norco. The meeting is recorded.
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.A.
To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:
Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only.
RECOMMENDATION:
Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.
REVIEWED AND APPROVED BY:
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.B.
To: Honorable Mayor and City Council Members
Prepared By: Dana Roa, City Clerk
Department: City Clerk
SUBJECT:
Approval of City Council Regular Meeting Minutes.
RECOMMENDATION:
Approve the City Council Regular Meeting Minutes of May 3, 2023.
REVIEWED AND APPROVED BY:
Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):
Draft City Council - May 03 2023 - Minutes
DRAFT MINUTES
City Council
Wednesday, May 3, 2023
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALLED TO ORDER 4:00 PM
ROLL CALL Robin Grundmeyer, Mayor
Kevin Bash, Mayor Pro Tem
Katherine Aleman, Council Member
Berwin Hanna, Council Member
Greg Newton, Council Member
BUDGET WORKSHOP
a) Presentation of Preliminary Fiscal Year 2023-2024 Operating Budget.
City Manager Sassoon presented the preliminary budget for Fiscal Year 2023- 2024 for the City of Norco.
Mayor Grundmeyer opened Public Comment.
Susan Olmstead-Bowen spoke in opposition to using Measure R funds to backfill the budget deficit and stated the use of General Fund Reserves would be more appropriate.
Mike Williams spoke in opposition to using Measure R funds to backfill the budget deficit and supported the use of the General Fund Reserves.
Bill Naylor spoke about funding the Parks Master Plan, and suggested using Grant Funds to cover Park Maintenance Costs. He also suggested to use Trail maintenance money in small amounts to do backyard trails.
Sue Bacon spoke about the history of her involvement with Measure R and how it came to be passed. She stated she supported using General Fund Reserves no Measure R funds to make up the deficit.
Norvah Williams opposition to using Measure R funds to backfill the budget deficit and paying for Christmas Decorations. She stated you can’t ignore the Measure R Committee recommendations.
City Council Minutes - May 3, 2023
Teresa Edwards spoke of her concerns of repercussions for those speaking out about Measure R. She spoke in support of the Measure R Committee recommendations.
Mayor Grundmeyer closed Public Comment.
Following discussion, Mayor Grundmeyer adjourned to Closed Sessions at 6:04 p.m.
CLOSED SESSIONS - 6:04 PM
§54954.5 Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9
1 Potential Case
§54954.5 Conference with Labor Negotiator
Agency designated representatives: City Manager Sassoon Employee organization: Norco General Employees Association, Utility Workers Union of America, AFL-CIO
Local 606,
Unrepresented Employees: Mid-Management, Confidential, and Management Employees
§54954.5 Public Employee Performance Evaluation
Title: City Manager
RECONVENED PUBLIC SESSION 7:08 PM
REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Burns stated there were no reportable actions taken in Closed Sessions.
PLEDGE OF ALLEGIANCE Mayor Pro Tem Kevin Bash
INVOCATION Pastor Rene Parrish
Beacon Hill Assembly of God
PROCLAMATION
Building and Safety Month
Mayor Grundmeyer presented a Proclamation to Community Development Director Alma Robles, Building Official Steve Raney, and Building Inspector Eddie Sezenol recognizing May as Building and Safety Month.
City Council Minutes - May 3, 2023
1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
Mayor Grundmeyer, Mayor Pro Tem and Council Members provided reports on their recent individual participation in committees, commissions, regional boards and community organizations.
2. CONSENT CALENDAR
a) Approval of Consent Calendar.
Mayor Pro Tem Bash pulled Item 2.D., Council Member Hanna pulled Item 2.E. and Council Member Newton pulled Item 2.G. for discussion.
M/S NEWTON/BASH Approve Consent Calendar remainder as presented. The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
2.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only.
Action: Waived reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.
2.B. Approval of City Council Regular Meeting Minutes.
Action: Approved the City Council Regular Meeting Minutes of April 19, 2023. carried
2.C. 2023 Sanitary Sewer System Management Audit
Action: Received and filed the City of Norco's 2023 Sewer System Management Plan Audit as required by State Order 2006-0003.
2.F. Amendment of FY 2023-2027 Capital Improvement Program (CIP) to include additional funding for the Norco Elementary School Storm Drain Project,
City Council Minutes - May 3, 2023
acceptance of bids and award of Contract for the Norco Elementary Storm Drain Project
Action: Appropriated additional funding for Fiscal Year (FY) 2023-2027 CIP storm drain budget in the amount of $1,410,245 for the Norco Elementary School Storm Drain Project; accepted bids, awarded a contract to Kirtley Construction, Inc. dba as TK Construction for the Norco Elementary School Storm Drain Project in the amount of $1,212,313; and authorized the City Manager to approve contract change orders up to 10 percent of the total bid amount.
2.H. Acceptance of the Citywide ADA Project as Complete (Project No. 54300.2) Action: Accepted the Citywide ADA Project as complete and authorized the City Clerk to file a Notice of Completion with the County of Riverside.
3. ITEM(S) PULLED FROM CONSENT CALENDAR
2.D. Procurement of Dell Datacenter Server Hardware Refresh
Mayor Pro Tem Bash thanked the IT staff for all of their hard work and innovation.
M/S BASH/ALEMAN Approve the purchase of Dell server and networking hardware from [RE]Design Group in the amount of $115,400. The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
2.E. Riverside County Sheriff’s Contract Amendment
Council Member Hanna had questions regarding the motorcycle patrol position in the Public Safety Budget.
Captain Kohler answered questions and addressed concerns.
Mayor Grundmeyer opened public comments.
Mike Williams spoke regarding the need for motorcycle officers. He stated they are very effective and motorcycles are easier to navigate. He also discussed the
City Council Minutes - May 3, 2023
chronic speeding problem on 4th Street and asked that the speed limits be dropped.
Mayor Grundmeyer closed public comments.
Following discussion, motion was made.
M/S HANNA/BASH Approve the Riverside County Sheriff’s Contract Amendment to include the conversion of one existing traffic enforcement deputy to a motorcycle enforcement deputy. The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
2.G. 2023 City Council Review on Accessory Building Regulations relating to Chapter
18.68 “Accessory Building Use Permits"
Greg Newton continue item to be placed on Discussion Calendar at a future Council Meeting.
M/S NEWTON/BASH Continue the item regarding the Planning Commission recommendations in response to the annual review of Chapter 18.68 relating to detached accessory buildings to a future City Council meeting as a discussion item.
The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
4. PUBLIC COMMENTS
Eric Briddick Spoke regarding the implementation of the First Responder’s Memorial. He suggested that a bronze plaque be placed at the Norco Sheriff’s Office for public view that will be donated by himself to honor Deputy Randy Lutz killed in the line of duty.
5. DISCUSSION / ACTION ITEM(S)
City Council Minutes - May 3, 2023
5.A. Discussion and possible action regarding AB 1000 (Reyes) concerning qualifying logistics use projects, also referred to as the Good Neighbor Policy
City Manager Sassoon stat that Assembly Bill 1000 has been suspended at this time and no action is necessary.
Council Member Aleman thanked staff for bringing this item forward and discussed AB1748 setbacks reported by District 45 Assembly Member Ramos.
Following discussion, no action was taken at this time.
5.B. Ordinance1095, First reading: Adding Norco Municipal Code Section 2.27 Establishing a Veterans Commission
Lori Sassoon presented report and details of Ordinance to establish a Veterans Commission.
Mayor Grundmeyer opened public comment.
Larry Eckhoff spoke in support of establishing a Veterans Commission and provided feedback related to the number of members and those who should reside on the Commission as members.
Larry Cusimano spoke in support of establishing a Veterans Commission and provided feedback as to the number of members of the commission and that the commission should be responsible for recruitment of members and their roles.
Geoff Kahan spoke in support of establishing a Veterans Commission and provided feedback as to the number of members of the commission, those who should reside on the Commission as members and the terms of office.
Mayor Grundmeyer closed public comment.
Council Member Hanna spoke in support of the Commission, membership should not be over 7, and requirements should include being a veteran.
Council Member Newton discussed membership at five would be too small to handle subcommittees, the appointment of 2 members from Parks and Rec and commissioners serving on two committees/commissions.
City Council Minutes - May 3, 2023
Council Member Aleman discuss membership numbers, subcommittees, and asked why Council Members should be on this commission and will there be conflict if they are a voting member.
Mayor Pro Tem Bash discussed reasons for Council Members on this committee.
City Attorney Burns stated he did not see a legal conflict for Council serving and voting nor any Brown Act issues.
Mayor Pro Tem Bash discussed finances for the Commission and that the Commission should work out the details.
Mayor Grundmeyer discussed membership numbers, having non-veterans on the commission, and thanked the committee for all the hard work.
Following further discussion motion was made.
M/S HANNA/BASH Adopt Ordinance No. 1095, First Reading: An Ordinance of the City Council of the City of Norco, California, amending the Norco Municipal Code to add Section 2.27 to establish the Veterans Commission with amendments to Section 2.27.010 Established Number of Members to state "There is established for the City a Veterans Commission of two members of the City Council and at least 9 members appointed from the community, to include: 2 Parks and Recreation Commissioners, 1 Commander of the Norco American Legion, 1 Representative of the Norco College Military Service Committee, 1 Representative from Norco High School ROTC Program, 1 County of Riverside District II Veterans Advisory Committee Member, 2 Representatives from the Blue Star Gold Star Moms and 1 Representative from the Sea Cadets ", Section
2.27.020 to state "The Commission shall consist of not fewer than nine (9) members" The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5.C. Proposal from R3 Consulting Group, Inc. to provide solid waste franchise agreement procurement services.
Public Works Director Blais presented the proposal from R3 Consulting Group, Inc. to provide solid waste franchise agreement procurement services.
Council Members Aleman, Newton and Hanna had questions and concerns.
City Council Minutes - May 3, 2023
Public Works Director Blais and City Manager Sassoon answered questions and addressed concerns.
Mayor Grundmeyer opened public comment.
Sharon Smith spoke regarding her use of WasteManagement for years in Norco and supports their services staying in Norco.
David Bisaha spoke in support of WasteManagement that they are a good community partner, support City events, fair prices and good service.
Jamie Ball spoke in support of WasteManagement as a resident and they are a huge supporter of the Norco Chamber of Commerce.
Glenda Chavez from WasteManagement spoke regarding their partnership with the City of Norco for over 9 year and asked that City Council please give WasteManagement a chance to negotiate before going out to RFP.
Steve Kanow from WasteManagement discussed relationship with City of Norco, the services WasteManagement provide now and in the future and asked that the City Council give Wastemanagement an option to Negotiate for contract.
Chrystal Johnson spoke regarding her use of WasteManagement for years in Norco and supports their services staying in Norco.
Paul Ryan spoke regarding waste management services. He provided a letter to City Council with his thoughts and recommendations.
Omar Adame Scout Driver with WasteManagement stated he is blessed to work in Norco, we are very proud and provide the best service and asked that City Council please negotiate a new contract with WasteManagement.
Jacqui Tarpley spoke regarding her use of WasteManagement for years in Norco and supports their services staying in Norco. She asked that Senior Discounts be considered in the new contract.
Dave Morri read letter for Sharon Smith and Rita Dogger in support of WasteManagement.
Bonnie Slager spoke regarding her issues with WasteManagement, the high fees and asked the City Council to go out to bid for other options.
City Council Minutes - May 3, 2023
Bill Naylor spoke about Wastemenagement sponsorships of the City, drivers are very conscientious, customer service not the best, and asked that the City Council go out to bid to see if a better solution is out there.
Mike Williams spoke in support of WasteManagement and stated that a consultant is not needed to make this decision.
Mayor Grundmeyer closed public comment.
Following discussion motion was made to appoint a subcommittee of two Council Members to interview both Consultants that have submitted proposals and make recommendation to full Council.
M/S BASH/ALEMAN Create subcommittee to include Council Member Newton and Mayor Grundmeyer to sit on subcommittee to interview the consultants and return to full Council with The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5.D. Disposition of City Council Regular Meeting of May 17, 2023.
City Clerk Roa presented report on the disposition of City Council Regular meeting of May 17, 2023 due two Council Members will be out of state on City business.
There were no public comments.
Following discussion motion was made.
M/S GRUNDMEYER/ALEMAN Schedule a Special Meeting Budget Workshop for May 10, 2023, at 4:30 pm and keep scheduled the May 17, 2023 regular meeting.
The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
6. PUBLIC HEARING(S)
City Council Minutes - May 3, 2023
6.A. Public Hearing: Amendments to City’s General Fee Schedule for Fiscal Year 2023-24
Finance Director Free presented report regarding the City of Norco General Fee Schedule for Fiscal Year 2023-24.
Council Members Hanna and Aleman had questions for staff that were answered.
Mayor Grundmeyer opened the Public Hearing.
There were no public comments at this time.
Mayor Grundmeyer closed the Public Hearing.
Following further discussion motion was made.
M/S NEWTON/HANNA Adopt Resolution No. 2023-16, updating and adjusting the City’s General Fee Schedule for Fiscal Year 2023-24.
The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
6.B. Public Hearing: Zone Code Amendment 2023-01, -02 and Gateway Specific Plan 99-01, Amendment No.10 (City of Norco): City-Initiated proposals to amend Norco Municipal Code Chapter 18.24 (M-1 Zone Heavy Commercial/Light Manufacturing), and Section 4.10.1.4 (Industrial District) of the Gateway Specific Plan, amending the City’s existing industrial regulations to provide new/updated development, use, and operational regulations for industrial and warehouse uses; and a proposal to amend Section 18.43.06 (3) of Title 18 of the Norco Municipal Code adding a public notice requirement for conditional use permit approvals on the reuse or redevelopment of any existing warehouse or industrial building with a gross floor area larger than 50,000 in the subject zones.
Alma presented report regarding the Zone Code Amendment and Gateway Specific Plan Amendment and introduced Consultant Roger Eastman available by speaker phone.
Council Members Aleman and Newton had questions for staff which were addressed.
City Council Minutes - May 3, 2023
Mayor Grundmeyer opened the Public Hearing.
Patrick Daniels form Caprock discussed his opinions on the item presented.
Council Member Newton had questions for the speaker.
Mayor Grundmeyer closed the Public Hearing.
Following discussion motion was made.
M/S ALEMAN/NEWTON Adopt Ordinance No.1096, approving Zone Code Amendment 2023-01, to amend Norco Municipal Code Title 18 “Zoning”, Chapter
18.24 (M-1 Zone Heavy Commercial/Light Manufacturing), amending the City’s existing industrial regulations to provide new/updated development, use, and operational regulations for industrial and warehouse uses.
Adopt Ordinance No.1097, approving Gateway Specific Plan 99-01, Amendment No. 10, to amend Section 4.10.1.4 (Industrial District) of the Gateway Specific Plan, amending the City’s existing industrial regulations to provide new/updated development, use, and operational regulations for industrial and warehouse uses.
Adopt Ordinance No.1098, approving Zone Code Amendment 2023-02, to amend Section 18.43.06 (3) of the Norco Municipal Code adding a public notice requirement for conditional use permit approvals on the reuse or redevelopment of any existing warehouse or industrial building with a gross floor area larger than 20,000 in the M-1 Zone and within the Industrial District of the Gateway Specific Plan.
The Motion was carried by the following roll call vote:
AYES: GRUNDMEYER, BASH, ALEMAN, HANNA, AND NEWTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
7. CITY COUNCIL / STAFF COMMUNICATIONS
Council Member Aleman discussed chickens.
Council Member Bash asked that the memorial for Deputy Lutz be agendized at a future Council Meeting.
City Council Minutes - May 3, 2023
8. ADJOURNMENT
Mayor Grundmeyer adjourned the meeting at 11:02 pm.
_________________________________
Dana Roa, CMC
City Clerk
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.C.
To: Honorable Mayor and City Council Members
Prepared By: Alma Robles, Planning Director
Department: Planning
SUBJECT:
Recap of Actions Taken by the Planning Commission at its Meeting Held on May 10, 2023 RECOMMENDATION:
Receive and file the recap of actions taken by the Planning Commission at its meeting held on May 10, 2023
REVIEWED AND APPROVED BY:
ATTACHMENT(S):
DRAFT - Planning Commission - May 10 2023 - Minutes
DRAFT-MINUTES
Planning Commission
Wednesday, May 10, 2023
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 7:00 PM
ROLL CALL Patricia Hedges, Chair
Danny Azevedo, Member
Jeff Shyu, Vice Chair
Fia Sullivan, Member
Tara Young, Member
PLEDGE OF ALLEGIANCE Community Development Director Robles
1. CONSENT CALENDAR
1.A. Approval of Planning Commission Meeting Minutes
M/S SHYU/AZEVEDO Approve the Planning Commission Meeting Minutes of April 12, 2023. The Motion was carried by the following roll call vote:
AYES: HEDGES, AZEVEDO, SHYU, SULLIVAN, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
3. PUBLIC COMMENTS
NONE
4. DISCUSSION / ACTION ITEM(S)
4.A. Discussion on the creation of an Accessory Dwelling Unit (ADU) Amnesty Program for compliance with the City of Norco's certified 2021-2029 Housing Element: Goal 2 - " Remove or Reduce constraints on the Development of Housing"; Program 2.3 - "Accessory Dwelling Unit Development".
Director Robles presented the staff report on file and a PowerPoint was provided for all to view.
Planning Commission Minutes - May 10, 2023
Member Azevedo noted the financial issues of bringing the older buildings up to code and the cost of building and taxes are high after construction.
Member Sullivan has concerns with the cost to the City to bring these older units to current code, concerns with other unpermitted work on the same site that would not be looked at, and where will funds to do the project come from out of the City budget. Also, she discussed the additional taxation and the deed restrictions.
Member Young wanted to confirm that this program is to provide affordable housing and would like to see animal keeping requirements.
Vice Chair Shyu questioned the process of how the RHNA numbers are met with an ADU, noted the possible issues if an applicant would come in and have a confidential meeting with staff and then a neighbor calls Code and a case is opened. It could appear that staff opened a case based on confidential meeting.
Planning Commission reviewed the staff report and provided comments to staff for recommendations on establishing an ADU Amnesty Program for compliance with the City of Norco's Housing Element.
4.B. Site Plan 2023-03 (Lindseth): A request for approval of an Accessory Building Use Permit to allow a 1,000 square-foot large vehicle parking structure with an additional attached 400 square-feet at the lower elevation at 1543 Third Street, located within the A-1-20 (Agricultural Low- Density) Zone. (APN 127-240-017) Planner Diaz presented the staff report on file, a PowerPoint was provided for all to view.
Vice Chair Shyu questioned drainage issues he sees.
Director Robles noted the conditions on the Resolution cover these issues during plan check review.
Member Sullivan needed clarification for items in the staff report and staff responded.
Applicant was present for meeting.
Bill Naylor noted the location of the proposed building and driving over the animal keeping.
Planning Commission Minutes - May 10, 2023
M/S SHYU/SULLIVAN to approve Site Plan 2023-03, to adopt Resolution 2023-10, with the added condition of a revised elevations. The Motion was carried by the following roll call vote:
AYES: HEDGES, AZEVEDO, SHYU, SULLIVAN, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
4.C. Appeal 2023-01: An appeal of staff's determination to require discretionary approval to modify building and site layout on an approved entitlement (Site Plan 2017-15). The subject buildings are part of Phase Two of the Palomino Business Park Project located south of Second Street, between Mountain and Pacific Avenues.
Director Robles presented the staff report on file and a PowerPoint was presented for all to view. The request is to merge buildings 11 and 12 and to add 14 truck parking spaces. Staff’s recommendation is to deny the appeal because this is not a minor change for approval at staff level and to require a modification to the approved site plan.
Member Azevedo questioned about the parking requirements and staff responded.
Patrick Daniels, applicant and developer. Mr. Daniels explained why the need to combine the buildings to make one building, explaining that Flood Control and Public Works are working to improve the drain in that same area for the larger design, there is one less dock door, and the building has been reduced by 20,000sqft. Members questioned the developer.
Mike Thompson stated je lives near the site and has an issue with the larger truck parking spots.
Vice Chair Shyu considers its a new footprint and not minor revisions, Member Young agrees and Member Sullivan agrees as well.
Member Azevedo noted that the parking area is a good thing to get the trucks off the street, noted the building change is minor, however the additional parking may cause traffic.
Chair Hedges agrees with other members comments.
Planning Commission Minutes - May 10, 2023
M/S SHYU/HEDGES to adopt Resolution 2023-12 to deny the appeal and uphold staff's determination to require discretionary approval. The Motion was carried by the following roll call vote:
AYES: HEDGES, AZEVEDO, SHYU, SULLIVAN, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5. PUBLIC HEARING(S)
5.A. Continuation of Conditional Use Permit 2022-12 (Wicken) Planner Diaz requested a continuation for the item.
M/S AZEVEDO/HEDGES Request a continuation of Conditional Use Permit 2022- 12 to the next Planning Commission meeting of June 14, 2023 The Motion was carried by the following roll call vote:
AYES: HEDGES, AZEVEDO, SHYU, SULLIVAN, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
5.B. Conditional Use Permit 2023-02 (Sanchez Palomino): A request for approval to allow seven additional animal units for a total of fifteen animal units at 4104 Hillside Avenue located within the A-1 (Agricultural, Low Density) Zone.
Planner Diaz presented the staff report on file, a PowerPoint was presented for all to view.
Vice Chair Shyu questioned if the site is for boarding or personal use, Animal Control responded that it’s for personal use and answered other Commissions questions.
Bonnie Slager questioned how long will the additional animal units be allowed, staff responded that there is a sunset clause for 10 years in the conditions of approval
M/S SULLIVAN/YOUNG to approve Conditional Use Permit 2023-02, to adopt Resolution 2023-09. The Motion was carried by the following roll call vote:
AYES: HEDGES, AZEVEDO, SHYU, SULLIVAN, AND YOUNG
NOES: NONE
Planning Commission Minutes - May 10, 2023
ABSENT: NONE
ABSTAIN: NONE
5.C. Conditional Use Permit 2023-05 (Hunter): A request for approval to allow a proposed 5,731 square-foot indoor playground/party rental facility at 3178 Hamner Avenue, Suite 5 located within the C-G (Commercial General) Zone.
Planner Diaz presented the staff report on file, a PowerPoint was presented for all to view.
Vice Chair Shyu questioned the parking analysis, staff responded.
Applicant was present at the meeting.
The property owner Christina Bonorris, noted the suites that are occupied, and hopes Commission will approve.
M/S AZEVEDO/SHYU to approve Conditional Use Permit 2023-05, to adopt Resolution 2023-11.
The Motion was carried by the following roll call vote:
AYES: HEDGES, AZEVEDO, SHYU, SULLIVAN, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
6. COMMISSION / STAFF COMMUNICATIONS
Chair Hedges would like to place on the agenda a discussion item to review and the permit process of flatwork.
7. ADJOURNMENT
Chair Hedges adjourned the meeting at 8:32p.m.
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.D.
To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:
Approval of Multi-Year Professional Services Trail Maintenance Contract RECOMMENDATION:
Approve a five-year professional maintenance contract with Nova Landscape Group to provide trail maintenance services from July 1, 2023 through June 30, 2028 in an amount not to exceed $517,287 annually.
SUMMARY:
Based on Nova's ongoing performance and willingness to hold pricing for 5-years, approval of a professional maintenance contract with Nova Landscape Group to provide trail maintenance services for fiscal year 2023-24 through 2027-28 is recommended.
BACKGROUND:
On February 3, 2021, the City Council awarded a two-year contract to Nova Landscape Group (Nova) to provide professional maintenance services for the existing horse trails throughout the City at a cost not to exceed $517,287 annually. This work did not include back yard trails or LMDs 2, 3, 4 or 5 because LMD areas already have dedicated trail maintenance services. The scope of work for trail maintenance requires the contractor to provide continuous maintenance of all trail decomposed granite (D.G.) surfaces including driveway approaches within the contracted area. Trails shall be graded and rehabilitated with grader, gannon, etc. and rolled with vibrating roller as needed throughout the year to ensure their preservation. Contractor shall provide labor to place and remove sand/D.G. bags as needed to minimize erosion in sloped areas in order to help preserve the trail.
Materials i.e., bags, sand, and D.G. will be provided by the City and made available to contractor at designated City locations. Trails shall be kept free of encroaching vegetation on a continual basis (applies to areas where property owner is the City). Contractor shall provide a regular program of chemical application to control weed growth within the trail as well as the adjacent parkway. During periods of rainstorms, the contractor will provide supervisory inspection of the maintenance area to prevent or minimize possible damage from inclement weather.
Over the past two-years Nova has performed at a high level in keeping up with the required maintenance levels for trail maintenance. This current fiscal year has been especially difficult with all the rains causing erosion and the resulting weed growth impacting the trails. Nova added additional services to keep up with the work level and the City has received numerous positive comments from the public about the quality of work being performed and the professionalism of its staff.
The current trail maintenance contract is set to expire June 30, 2023 and prior to considering going through the RFP process again staff engaged Nova about negotiating a new multi-year agreement to continue to provide trail maintenance services. Based on these discussions, Nova has prepared the attached proposal which holds the annual cost level if the City is willing to authorize a five-year agreement. Nova has also agreed (at no additional cost) to include new sections of trail not previously covered in the current agreement and any future trail segments constructed by the City, which will effectively lower the square footage pricing.
FISCAL IMPACT:
The necessary funding will be allocated from Measure R Budget as part of the annual budget approval process.
RELATIONSHIP TO STRATEGIC PLAN:
The approval of a multi-year trail maintenance contract is consistent with Strategic Direction No. 5. - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.
REVIEWED AND APPROVED BY:
Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):
Nova Landscape Group Proposal
Contract
Proposal and Qualifications
For
ANNUAL MAINTENANCE OF EQUESTRIAN TRAIL SYSTEM
FISCAL YEARS 2023-24 to 2027-28
Prepared for:
Chad Blais, Director of Public Works
City of Norco Public Works Department
2870 Clark Ave.
Norco, CA 92860
EXECUTIVE SUMMARY
As your Equestrian Trail Maintenance contractor for the past 3 years, we have worked closely with City staff on developing and fine tuning a plan to meet your goals on time and within budget.
Together in 2019, we took a hard look at this potential trail management project and formulated a plan to deliver a safe, clean, aesthetically pleasing trail system throughout the changing seasons. We then invested in equipment, manpower, and training to have the resources to execute against this plan. As we entered the subsequent years, we refined our practices and added to our equipment palate to further increase efficiencies, capabilities, and improve upon the overall service delivery for the residents of the City of Norco and the many equestrians that utilize the trail system daily.
Together we have increased the safety of the trail system, aided in resolving many violations with improperly installed drains and trail impediments, and even helped increase the accuracy of the data in GIS to better track the City’s assets as well as the service those assets receive.
This winter Southern California has seen record setting rainfall. Rain is the most detrimental element that impacts trails and driveways. We take the responsibility of maintaining safe ingress and egress seriously and are proud of the fact that our crews have managed to maintain safe access for thousands of homeowners throughout town before, after, and even during these unprecedented storms.
Continuing the Yearly Maintenance ProgramWe understand the expense and time involved in rebidding a project of this magnitude. While there are potential upsides in seeking more value and/or perhaps an improvement to a service that is not up to par, there are also a significant number of downsides such as the time it takes for a new contractor to learn a specialized scope of work in a large city, potential for increased pricing in today’s economic climate, and increased management oversight involved in dealing with unqualified contractors and empty promises.
In an effort to deliver all the benefits of that bid process without exposing the city to those risks, we have developed a revised proposal to continue with uninterrupted service. Our intention is to continue providing the right complement of resources to meet your objectives of keeping the city’s trail system up to standard while still increasing our value proposition. This option will provide a simpler more effective solution that still maximizes value and service for the residents of Norco.
As you review the proposal you will find we are committed to not only holding our current price, but also providing a decrease in our current rate per square foot. The combination of experience gained these past years and increased operational efficiencies gained by investing in a larger more robust equipment palate allow us to offer this value.
In short, the City of Norco has grown to be the largest and most significant client we have as an organization, and we are committed to delivering results at an increased value.
Thank you for the opportunity to submit this proposal and for your consideration.
Sincerely,
George Magaña
Nova Landscape Group, Inc.
TABLE OF CONTENTS
o Executive Summary
o Table of Contents
o Proposer Identification
o Key Personnel
o Biographies & Qualifications
o Experience and Technical Competence
o References
o Annual Trail Management Includes
o List of Tools & Equipment
o Specialized Trail Equipment
o Communication & Customer Service
o Quality Control
o Safety Training & Industrial Record
o Schedules & Planning
o Insurance & Acknowledgements
o Service Area Map
o Proposed Pricing
PROPOSER IDENTIFICATION
Name of Business: Nova Landscape Group, Inc.
Mailing Address: 15218 Summit Ave #300-734 Fontana, CA 92336 Business Telephone, Website address:
(909) 681-6949 office
www.nlg-inc.com
Name, title, telephone number, email address, person(s) authorized to represent business entity:
George Magaña
President
909-641-6111
[email protected]
Federal Tax ID Number: 81-3400115
DIR #: 1000045669
Type of Business: S Corporation
Year Corporation Established: 2016
Number of years combined experience: 50 years
CA Contractor’s/Business Licenses (C27, other required licenses).
CA Contractors License #: 1015991
Business License #: 00922231
Qualified Applicator License #: QAL 137008
Licensed in the following categories:
A. Residential, Industrial, and Institutional
B. Landscape Maintenance
C. Right of Way
F. Aquatic
KEY PERSONNEL
The team hand selected to perform the City of Norco –Annual Equestrian Trail Maintenance Services has the skills and experience necessary to meet your specific needs and expectations.
TEAM MEMBER JOB TITLE JOB RESPONSIBILITY
George Magaña President Accountable for your complete satisfaction Ensures compliance to job specs and quality
Aids in developing scope of work and routines
Performs site visits and creates schedules
Ensures compliance to state and local legislation
Helps identify problem areas and solutions
Rafael Munoz Enhancement
Manager
Responsible for the Enhancement team
Provides proposals for construction
Ensures jobs are installed to plan
Reports/Documents progress and completion
Ensure readiness of workers, tools, and materials
Ensures Safe environment for crews and trail users
Samuel Cortez Production
Manager and Lead
Operator
Accountable for your complete satisfaction
Interfaces with city contact and production teams
Ensures compliance to job specs and quality
Reports/Documents progress and completion
Ensure readiness of workers, tools and materials
Manages crew daily activities
Ensures Safe environment for crews and trail users
Gualberto Curiel Agronomist and
Lead Spray Tech
Maintains safe working conditions
Works with and trains field personnel
Assists with operator activities when needed
Operates spray truck and equipment as needed
Executes agronomic program
Assists Production Manager as needed
TBD – 3 Detail Crew
Members
Perform hand work along trail edges
Pruning, trimming for encroachment
Operates all small hand-held machines
Trash and debris clean-up
Weed spraying and removal
Trail maintenance and safety
Tree under-trimming up to 12’ for safety clearance
Wendy Magaña Office Manager Certified Payroll
Customer Service
Billing & Accounts Receivable
Purchasing & Accounts Payable
Assists with compliance
Assists with reports
BIOGRAPHIES & QUALIFICATIONS
George Magaña, President
With over two decades of providing landscape maintenance and construction services for many municipalities throughout the Inland Empire, George brings a wealth of knowledge and experience to the team. He’s partnered with several municipalities as well as the military on designing and refining scopes of work for maintenance as well as construction projects. As an account manager, he personally managed teams delivering service to hundreds of acres of parks, miles of trails & parkways, and even managed the Park and LMD contracts for the city of Norco. He’s led teams of upwards of 350 members performing landscape maintenance, construction, tree care, and water management services and understands the importance of delivering consistently against complex scopes of work, while maintaining flexibility to change direction as priorities evolve and never compromising on safety.
Rafael Munoz, Enhancement Manager
Rafael is a 25-year veteran of the green industry working in several aspects of the business, including design, installation and maintenance. He has worked on some of the largest contracts across the Inland Empire for the largest corporate entity in the landscape industry. Some notable projects include contracts for the Cities of Ontario, Diamond Bar, Norco, Rancho Cucamonga and Fontana. He was the project manager on the horse trail drain project in Norco Hills. He holds a C27, a Qualified Applicators License and oversees the construction department within the branch. Rafael’s has vast horticultural & construction knowledge and is also an avid horseman who rides regularly throughout the Norco trail system.
Samuel Cortez, Production Manager & Equipment Operator
Samuel has been in the industry for over 15 years. He has vast knowledge and experience operating a wide variety of tractors and equipment and is very capable of solving almost any problem or issue that may arise in the field. Samuel’s training allows him to provide expertise in proper trail grooming techniques and practices.
He has an extensive background in landscape maintenance and understands the importance of consistently maintaining safe, clean, trails. He is responsible for the day to day operations of our crews and to ensure we are meeting our customers’ expectations. He works with the crews daily to keep them on task and make sure we adhere to the scope of work requirements.
Gualberto Curiel, Qualified Applicator & Agronomic Specialist Gualberto has been in the industry for over 15 years. He leads up our agronomic department, handles the training of our spray technicians and assures we are in compliance with all state and local agency regulations as well as those of the department of pesticide regulation. His’s expertise includes weed abatement, pre-emergent, growth regulators and pesticide application. He is a licensed qualified applicator with endorsements in the following categories: A. Residential, Industrial, and Institutional, B.
Landscape Maintenance, C. Right of Way, and F. Aquatic. He has worked on projects such as The City of Diamond Bar, The City of Fontana, The City of Norco, The City of Rancho Cucamonga, Kaiser Hospital in Fontana and many other projects requiring various types of chemical applications.
Crew Members, General Trail Maintenance
Nova Landscape Group, Inc. prides itself on developing its team members through training and mentoring. Our Operators, Crew Leaders, & skilled laborers transition through various levels of training and responsibility. Our people are some of the best trained, and most experienced in the industry. Most of our people have been in the industry for over 5 years, and several for 10 or more years. Our crew members are the backbone of the company, performing the daily maintenance services on the properties we have been entrusted with caring for.
EXPERIENCE & TECHNICAL COMPETENCE
With over 25 year’s experience, Nova’s team of professionals have consistently delivered for our customers across the Inland Empire. Our ability to dependably deliver for our customers, when others are driven by a bottom line, differentiates us from big businesses in our industry. We value our clients and deliver significant value for each landscape dollar they spend.
Services:
Nova Landscape Group, Inc. provides landscape services at a value to our clients in many forms. Our service offerings include:
Design & Pre-Construction Services. We’ve worked on some of the Inland Empire’s largest turf conversion projects, central irrigation retrofits, and even disaster recovery projects for the military. Our team works with customers on simple, effective, and sustainable solutions, value engineering, and “What if scenario’s” to make sure we’ve thought things through.
Landscape Construction. We are a proud provider of landscape installation services for customers on a large and small scale. We are here to help no matter what your budget. Landscape Maintenance. With over 10 years offering solutions and services specifically for the City of Norco, we have the experience and equipment to deliver playable athletic fields, clean and green parks and restrooms, traversable driveways, and horse trails, as well as correct footing for horse arenas. In addition, we are capable of maintaining and managing large-scale irrigation systems to help ensure we are in line with your water budgets. This is a vast array of technical services that few in our industry can match. Honoring our commitments. Customer satisfaction is our priority. We work to build long lasting trust-based relationships as we know exceeding a clients’ expectations will lead to continued business and referrals.
We also understand the importance of working closely with city staff and maintaining constant clear communication to ensure residents are receiving the expected services at the expected intervals. Professional service tailored to specific client needs. Nova trains, empowers, and provides incentives to local managers to make the decisions necessary to service and completely satisfy our customers. We strive to fully understand the needs of our customers and to address those needs with a personal level of service. Treating our client’s resources as if they were our own. Nova is a local family-owned business. We respect the value of a hard-earned dollar and focus on working effectively and minimizing waste. We do our best to find long term solutions and minimize expenses to help deliver for our clients. Proactive management of your asset. With a highly tenured workforce and continual training; we work to minimize liability and risk in everything we do. Our goal is simple, effective, and sustainable landscape solutions to resolve problems right the first time. If and when unexpected issues arise, management is on site reporting, documenting, and communicating solutions.
The team at Nova Landscape Group Inc., strives to build a reputation in the private and public sector. We are a local minority owned business that does not discriminate against any employee, applicant, or subcontractor because of race, color, religion, sex, or national origin. We are an equal opportunity employer and we adhere to all federal, state, and local laws and regulations. We maintain compliance with the California Labor Code pursuant to said regulations entitled: Federal Labor Standards provisions. We also comply with the Copeland Anti-kickback act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
REFERENCES
List of References/Similar Projects
The team at Nova Landscape Group, Inc. has worked on many similar projects in the Southern California market.
We’ve collaborated with municipalities, universities, resorts and military bases on maintenance, construction, drought conversions, central irrigation retrofits and restoration. During his tenure at various organizations throughout his career George Magaña has always strived to build enduring relationships by delivering results. We welcome you to contact the following clients and ask questions regarding his level of service and commitment to them.
City of Norco
Trail Maintenance, Right of Way Maintenance, & Construction Contact: Chad (951) 270-5678
Contact: Derek Lacombe (951) 270-5678
Collaborate on landscape maintenance, right of way maintenance, construction, and water management services in various locations throughout the city. These areas include equestrian trails, parkways and medians which are currently being maintained by our team.
City of Norco
Trail Maintenance, Landscape Maintenance, & Construction Contact: Amanda Hamilton (951) 270-5678
Contact: Todd Shank (951) 270-5678
Collaborated on landscape maintenance, construction, and water management services in various locations throughout the city. These areas include equestrian trails, public parks (including daily restroom maintenance), parkways and medians, athletic fields, slopes, open spaces, community centers. Currently maintaining the Landscape Maintenance Districts (LMD’s).
City of Diamond Bar
Maintenance, Water Management & Construction
Contact: Anthony Jordan (909) 376-0351
Collaborated on landscape maintenance and construction as well as water management services at various public facilities throughout the city including parks, community centers, schools, medians, parkways, and common areas. Performed installation of central irrigation system throughout various parks and facilities.
City of Rancho Cucamonga
Maintenance, Water Management & Construction
Contact: Steve Relph (909) 773-2624
Collaborated on landscape maintenance and construction, as well as turf removal and drought conversion services, in various locations throughout the city; such as parkways, medians and Landscape Maintenance Districts (LMD’s).
ANNUAL TRAIL MANAGEMENT INCLUDES
We provide the residents of Norco with a comprehensive annual trail management program by maintaining a significant number of resources in town throughout the year. Our crews provide a minimum of one service annually to every trail included in this scope of work. Those trails receive services that include not only grading and leveling, but we also groom the parkways as needed removing weeds, pruning plant material and lower limbs from trees to provide safe passage for pedestrians and equestrians.
Our services are logged in the City’s GIS system and tracked with work orders. These work orders contain the segment of trail that was addressed, the approximate timing, and photographs to provide a before and after snapshot of the overall condition prior to and after service.
Maintaining these constant resources in town allows us to keep up with the various challenges occurring during the different seasons. During times of wind, we patrol for downed trees and debris. During times of rain, we patrol for erosion and low areas that may prevent proper ingress and egress to residences and businesses alike.
Daily checks are made in the city’s work order system to address work orders and constant communication is maintained with city staff to assure we are in sync with respect to priorities as well as these changing conditions.
Dedicated crews and equipment allow for continual grooming of trails in areas of high traffic as well as high visibility such as along 6th Street. It also provides for repeated service which we provide as needed on trails that are sloped. These are some of the many benefits included in this scope of work for annual trail management.
On Going Maintenance is the Key to Happy Trails!
LIST OF TOOLS AND EQUIPMENT
Should Nova Landscape Group, Inc. be selected as your landscape contractor, the following equipment would be made available to City of Norco – Trails Maintenance Services Team:
TRUCKS & HEAVY EQUIPMENT
a. F250 Crew Trucks with Landscape Trailers
b. Dump Truck as needed for material hauling
c. Spray Truck and Cart with 100-gallon tanks
d. John Deere 110 Backhoe
e. 3 Tractor’s of varying sizes with loaders, box scrapers, and necessary attachments f. Tandem Vibratory Roller as needed for compaction
g. Water Trailer as needed for watering in D.G.
h. Production Manager vehicle used for trail inspections
POWER EQUIPMENT
a. Plate compactors
b. Weed Eaters
c. Blowers
d. Power washers
HAND TOOLS
a. Hedge Shears
b. Loppers
c. Pole Pruners for trees
d. Hand Pruners
e. Spreaders
f. Stake Driver
g. Shovels, rakes, brooms, etc…
TRAFFIC CONTROL AND SAFETY EQUIPMENT
a. Arrow Boards
b. Safety Cones
c. Advance Warning Signs
d. Directional Signal Lights
e. Class II & III Safety Vests
AS NEEDED VEHICLES WITH SAFETY LIGHTING (STROBE/AMBER FLASHING LIGHTS)
SAFETY EQUIPMENT FOR ALL WORKERS
In general, Nova Landscape Group, Inc. has experience with and access to all the equipment necessary to work on a job of this size and scope. We also follow careful safety procedures for working in and around roadways and adhere to the guidelines set forth in the W.A.T.C.H. manual.
SPECIALIZED TRAIL EQUIPMENT
We understand the community of Norco and its maintenance requirements are unlike that of any other municipality in Southern California. Norco provides equestrians with many miles of horse trails and maintains many acres of horse arenas in almost every part of town. As avid equestrians ourselves, it has always been our goal to provide first-rate service to the equestrian community. To that end, we have invested thousands of dollars in specialized equipment that is dedicated to the City of Norco. We have also invested countless hours in training to properly groom and rehabilitate trails and arenas. The following are some of the tools of the trade we own and operate in town that allow us to deliver unparalleled service to HorseTown USA.
OUR TEAM DELIVERS RESULTS AS REQUESTED 24X7 WITH THE FOLOWING DEDICATED EQUIPMENT We have 3 tractors available in different sizes for wide or narrow trails, small or large arenas.
We utilize box blades in assorted sizes as well as this TR3 Rake to grade and groom trails and driveways.
Our vibratory compacting roller achieves the desired
level of compaction outlined in the City’s Standard 700.
COMMUNICATION & CUSTOMER SERVICE
To ensure a successful partnership, effective communication is one of our top priorities.
OUR TEAM WILL DELIVER COMMUNICATION AS REQUESTED 24X7
We will report our daily maintenance activities to city representatives Provide digital photos and reports as outlined in the RFP/Q Maintain a regular customer service associate as well as an AFTER-HOUR contact for emergencies At Nova Landscape Group, Inc. work requested by our customers is typically communicated either by phone or email directly with their on-site supervisor, account manager, or through the local branch office. Delegation of the work is then scheduled by the production manager with scope of work requested, responsibilities, and/or maps highlighted for where the work is to be completed. If/when issues arise our production manager who spends each day in town will provide an immediate response and address the concern.
Should we receive complaints from the public or receive reports regarding damage to public or private property, an incident report will be filed along with pictures taken. This report will be reviewed with our office manager who will work with city staff and our general manager to assure the issue is resolved properly to the satisfaction of the city representative.
LOCATION AND SERVICE AREAS
Centrally located in the City of Norco, Nova Landscape Group, Inc. is very familiar with the local climate, traffic patterns, trail system, LMD’s and parks, and can dispatch quickly and efficiently to address daily maintenance as well as 24/7 emergencies like trail wash-out, impassable driveways, mainline irrigation breaks or downed trees from severe winds.
Service Coverage:
San Bernardino County Full Coverage
Riverside County Full Coverage
Los Angeles County Limited Coverage
Orange County Limited Coverage
LOCAL INFORMATION
POINT OF CONTACT: OFFICES:
George Magaña, President Wendy Magaña, Office Manager
[email protected] [email protected]
Phone: (909) 641-6111 15218 Summit Ave. #300-734
Fontana, CA 92336
Phone: (909) 681-6949
QUALITY CONTROL - PRIORITIZATION
We work with city staff on evolving trail conditions. We discuss areas of responsibility and assure everyone does their part to maintain trails clean, safe, and free from impediments.
Areas that need immediate attention are identified and prioritized via work orders. During times of inclement weather our crews will provide DG until weather clears allowing the use of equipment.
QUALITY CONTROL – MANAGING EROSION
The greatest environmental impact to trails is erosion both from rain and runoff. Diverting surface water is a top priority. Standing water also leads to problems. We Identify the source of the problem and offer solutions. In some cases where curb and gutter do not exist, we will utilize bags filled with DG to help divert the water.
Streets on inclines with no curb and gutter are bagged to help minimize erosion.
Improper drainage is identified so the necessary corrections can be made.
QUALITY CONTROL – ATTENTION TO DETAIL
Some areas may have been modified by resident improvements such as pavers. We exercise caution and use discretion before approaching and work carefully around these improvements.
We also utilize tractors and implements of varying size to safely grade trails of any size.
SAFETY TRAINING & RECORD
It is the policy of Nova Landscape Group, Inc. that every employee is entitled to a safe and healthful place in which to work. To this end, every reasonable effort is made in the interest of Accident Prevention, Fire Protection, and Health Preservation. We have a comprehensive safety policy and training program covering proper use of PPE, equipment, safety devices, adhering to WATCH manual, risk mitigation and accident reporting.
The management concept of Nova Landscape Group, Inc. is not production before safety; it is the safe production of our service commitments to every client. Especially in cases where we are working on streetscapes.
We at Nova Landscape Group, Inc. take seriously the responsibility of the safety of every individual and make it a part of our daily, hourly concern. We count on each team member to do their part in making our program an effective one.
The successful operation of Nova Landscape Group, Inc. depends first and foremost on how safely each job is performed. There is no job so important - nor any service so urgent - that we cannot take time to work safely. We consider the safety of our personnel to be of prime importance and hold each team member accountable for their full cooperation in making our program effective.
Our manager responsibilities consist of:
• Familiarize themselves with company safety policies, programs and procedures. • Provide complete safety training to employees prior to assignment of duties. • Consistently and fairly enforce all company safety rules. • Investigate injuries to determine cause, then take action to prevent repetition. • See that all injuries, no matter how minor, are treated immediately and referred to the office to ensure prompt reporting.
• Inspect work areas often to detect unsafe conditions and work practices. • Utilize company safety inspection checklists as required.
Our employee responsibilities for safety consist of:
• Adhere to all safety rules and regulations.
• Wear appropriate PPE and safety equipment as required. • Maintain equipment in good condition, with all safety guards in place when in operation. • Report all injuries, no matter how minor, immediately to a supervisor. • Encourage co-workers to work safely.
• Report unsafe acts and conditions to the supervisor.
We are proud of our commitment to safety. Thanks to this commitment to basics like, regular tailgate meetings and proper training, at the time of this proposal we are currently operating at over 360 days without an OSHA recordable or a lost time incident.
SCHEDULES & PLANNING
We pride ourselves on being diligent planners. It is our belief that creating routines and custom schedules keeps not only our team on task, but it also helps to set expectations for residents and allows us to adjust for changing needs and priorities that occur throughout the year. If selected as your maintenance services provider, we would customize schedules like the ones seen below. It would outline details such as what seasonal activities our crews will be performing as well as how much and what type of materials we would be applying.
In addition, we utilize maps to create routes for our various teams to cycle through town. We typically have a trails crew following maps that ensure they address each trail the required number of times each year, as well as a map that indicates streets that are a priority during the rainy season because of severe slopes that may cause accessibility problems to residents. Our parks and maintenance crew would follow a separate schedule that would also ensure they service areas at the required intervals outlined in the RFP as well as prioritize areas that may have plant material that grows at a faster rate.
Norco Trail System Map
Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c)
OpenStreetMap contributors, and the GIS User Community
Soft Shoulder Trails
Bridle Trails
Backyard Trails
LMD 5
LMD 4
LMD 3
LMD 2
LMD 1
City Boundary
5/21/2019, 7:34:20 PM
0 0.5 1 2 mi
0 0.75 1.5 3 km
1:45,862
Public Works
City of Norco
INSURANCE & ACKNOWLEDGEMENTS
Nova Landscape Group, Inc. meets all City of Norco minimum qualifications in the RFP. We hereby acknowledge the willingness and ability to comply with the city’s requirements as outlined in the RFP. Below is a sample of our insurance coverage.
LICENSES
PROPOSED PRICING
ADDITIONAL WORK FEE SCHEDULE
• Equestrian Trail Additions $ .11 sq/ft
• Landscape Area Additions $ .05 sq/f
• Decomposed Granite (Installed) $ 50.00 ton
• Weed abatement $ .03 sq/ft
• Laborer $35.00/HR
• Foreman $50.00/HR
• Irrigation Tech $60.00/HR
• Dump Truck & Operator $110.00/HR
• Tractor & Operator $125.00/HR
NOTES
• Terms of the contract are for five years with two, two-year renewal options with approval by City Manager.
• Contract pricing may be adjusted at time of renewal based on CPI for Riverside County. Any renewal options and/or CPI adjustments are subject to written approval by both parties.
Annual 0.119 SqFt $517,286.34
Estimated Sq Ft
Annual 0.114 SqFt $517,286.34
Actual Sq Ft
Added Square Footage at NO Added Cost
Measure R Funded Trails
Current Maintenance Price and Rate
4,346,944
Contract Maintenance Price at Proposed Lower Rate
4,529,088
182,144
Annual Savings Based on 5yr Contract with
two 2yr renewal options. $21,675.14
CITY OF NORCO
CONTRACT AGREEMENT
FOR
ANNUAL EQUESTRIAN TRAIL MAINTENANCE SERVICES
FISCAL YEARS 2023-24 THROUGH 2027-28
1. Parties and Date.
This Agreement is made and entered into this 17th day of May, 2023, by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Nova Landscape Group, a corporation with its principal place of business at 15218 Summit Avenue, Suite 300-734, Fontana, CA 92336 (hereinafter referred to as "Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.
2. Recitals.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing equestrian trail maintenance services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.
2.2 Services.
City desires to engage Contractor to render such services for Annual Equestrian Trail Maintenance Services ("Services") as set forth in this Agreement.
3. Terms.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the equestrian trail maintenance services on an as-needed basis necessary for said Services. The Services are more particularly described in Attachment 1 attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The terms of this Agreement shall be from July 1, 2023 through June 30, 2028, unless earlier terminated as provided herein. Contractor shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual written consent, extend the term of this Agreement if necessary to complete the Services.
3.2 Responsibilities of Contractor.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be provided by Contractor. Contractor will determine the means, methods and details of providing the necessary Services subject to the requirements of this Agreement. City retains Contractor on an independent Contractor basis and not as an employee. Any additional personnel conducting Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with conducting Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the timeframe set forth herein. Contractor represents that it has the professional and technical personnel required to provide Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Services timeframe, City shall respond to Contractor’s Requests for Information in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Services timeframe.
3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Contractor’s Representative. Contractor hereby designates George Magana - General Manager, or his designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.6 Coordination of Project. Contractor agrees to work closely with City staff in the construction of the Project and shall be available to City’s staff, consultants and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Contractor shall construct the Project under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to construct the Project. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to construct the Project. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to construct the Project, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to construct the Project in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any work on the Project.
3.2.7.1 Period of Performance and Liquidated Damages. Contractor shall perform and complete the Project under this Agreement within the term set forth in Section 3.1.2 above (“Term”). Contractor shall construct the Project in strict accordance with any timeframe provided herein, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Project is not completed within the aforementioned Term and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of $500.00 per working day:
3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Project. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9 Insurance.
3.2.9.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.
3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$2,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $4,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.
(iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) BUILDERS RISK (Course of Construction) insurance in an amount equal to the completed value of the project with no coinsurance penalty provisions. (Only required if the project includes new construction of a building; or renovation of, or addition to, an existing building.)
(vi) CONTRACTORS POLLUTION LIABILITY (Unless waived in writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is required for all environmental and water remediation work and for all work transporting fuel. Unless waived in writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is also required for demolition, renovation, HVAC, plumbing or electrical (including, without limitation, lighting) work on any structure built prior to the year 1990.) insurance with limits of liability of not less than the following:
$1,000,000 per occurrence or claim
$2,000,000 general aggregate per annual policy period
In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).
Should this Contract involves any lead based, mold or asbestos environmental hazard, either the Automobile Liability insurance policy or the Contractors Pollution Liability insurance policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by Contractor pursuant to the Contract.
In the event this Contract involves any lead-based environmental hazard (e.g., lead based paint), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for lead based environmental hazards. In the event this Contract involves any asbestos environmental hazard (e.g., asbestos remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for asbestos environmental hazards. In the event this Contract involves any mold environmental hazard (e.g., mold remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for mold environmental hazards and “microbial matter including mold” within the definition of “Pollution” under the policy.
Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to the City Manager or his/her designee in his/her sole discretion, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or selfinsured retentions.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The Contractors Pollution Liability insurance policy shall be written on either an occurrence form, or a claims-made form. The General Liability (including ongoing operations and completed operations), Automobile Liability and Contractors Pollution Liability insurance policies shall name City, its officers, officials, employees and agents as an additional insured. All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its officers, officials, employees and agents. The Builders Risk (Course of Construction) insurance policy shall be endorsed to name the City as a loss payee. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, employees and agents. The coverage(s) shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees and agents. If Contractor maintains higher limits of liability than the minimums shown above, City requires and shall be entitled to coverage for the higher limits of liability maintained by Contractor.
Claims-Made Policies - If any coverage required is written on a claims-made coverage form:
(i) The retroactive date must be shown, and must be before the effective date of the Contract or the commencement of work by Contractor. (ii) Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Contract, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Contract, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Contract, whichever first occurs. (iv) A copy of the claims reporting requirements must be submitted to City for review.
(v) These requirements shall survive expiration or termination of the Contract.
Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or his/her designee in his/her sole discretion prior to City’s execution of the Contract and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Contract, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Contract.
If at any time during the life of the Contract or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Contract shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Contract. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Contract.
The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Contract. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.
In the event of a partial or total destruction by the perils insured against of any or all of the work and/or materials herein provided for at any time prior to the final completion of the Contract and the final acceptance by the City of the work or materials to be performed or supplied thereunder, the Contractor shall promptly reconstruct, repair, replace, or restore all work or materials so destroyed or injured at his/her sole cost and expense. Nothing herein provided for shall in any
way excuse the Contractor or his/her insurance company from the obligation of furnishing all the required materials and completing the work in full compliance with the terms of the Contract.
If Contractor should subcontract all or any portion of the services to be performed under this Contract, Contractor shall require each subcontractor to provide insurance protection in favor of City, its officers, officials, employees and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.
3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In constructing the Project, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.11 Bonds.
3.2.11.1 Performance Bond. Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.11.2 Payment Bond. (NOT REQUIRED)
3.2.11.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 14 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least fourteen (14) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety.
If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.11.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all construction services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:
Contractor:
Nova Landscape Group
15218 Summit Avenue, Suite 300-734
Fontana, CA 92336
Attention: George Magana -General Manager
City:
City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
3.5.5 Indemnification. To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Contractor, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.
3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.9 City’s Right to Employ Other Contractors. City reserves right to employ other Contractors in connection with said Services.
3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The
captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.15 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
Name of Contractor: Nova Landscape Group
*By:
________________________________
George Magana, General Manager
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED.
ATTACH CERTIFICATE OF NOTARY ACKNOWLEDGEMENT
OWNER: CITY OF NORCO, a municipal corporation
*By:
_______________________________
Robin Grundmeyer, Mayor
ATTEST:
_______________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Harper & Burns, LLC, City Attorney
EXHIBIT A
SCOPE OF WORK
ANNUAL EQUESTRIAN TRAIL MAINTENANCE SERVICES
FISCAL YEARS 2023-24 to 2027-28
The City Trail Maintenance Services Contract will provide annual equestrian trail maintenance services of all the designated equestrian trails within the city limits of the City of Norco (except backyard trails and LMDs 2, 3, 4 and 5). The contractor shall provide all labor, equipment, tools, fuel, materials, dumping, insurance, supervision, and all other items needed to deliver excellent trail maintenance services per Norco's Trail Maintenance Standards and as outlined in Nova's Trail Maintenance Proposal.
The services shall be performed in accordance with the Standard Specifications for Public Works Construction (Green Book), latest edition, including all current supplements, addenda, and revisions thereof (hereinafter referred to as "Standard Specifications") incorporated herein by this reference. Any provisions which supplement or modify the Standard Specifications are attached hereto as Special Provisions and incorporated herein by this reference.
EXHIBIT B
NOVA LANDSCAPE GROUP PROPOSAL AND FEE SCHEDULE
GENERAL LIABILITY ENDORSEMENT
CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement # ________________________
1. Insurance Company ____________________________________________ Policy Number _____________________
2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________
3. Named Insured _______________________________________________
4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________
5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________
6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________
7. Coverage is equivalent to:
Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability “Occurrence” Form CG0001
______________________________________________
8. Bodily Injury and Property Damage Coverage is:
____________________________________”occurrence”
Note: The City of Norco standard insurance requirements specify “occurrence” coverage. “Claims-made” coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.
9. Description of Project:
The City Trail Maintenance Services Contract will provide annual equestrian trail maintenance services of all the designated equestrian trails within the city limits of the City of Norco. The contractor shall provide all labor, equipment, tools, fuel, materials, dumping, insurance, supervision, and all other items needed to deliver excellent trail maintenance services.
B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. INSURED. As respects any work performed on the above described Project, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Project for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Project; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured’s schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage, “Occurrence” Form CG 0001; or
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company’s limit of liability.
5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
_____________________________
(Telephone Number)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE
INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________
AUTOMOBILE LIABILITY ENDORSEMENT
CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement #_____________________
1. Insurance Company _____________________________________________ Policy Number _____________________
2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________
3. Named Insured________________________________________________
4. Address of Named Insured________________________________________
5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________
6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.
2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy shall: (a) be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers; or (b)
stand in an unbroken chain of coverage excess of the Named Insured’s primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 (“any auto”) and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company’s limit of liability.
5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
____________________________________________________
(Telephone Number)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE
INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________
WORKER’S COMPENSATION/EMPLOYER’S LIABILITY ENDORSEMENT
CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement # ________________________
1. Insurance Company ____________________________________________ (“the Company”)
Policy Number _________________________________________________
2. Effective Date of this Endorsement ________________________________
3. Named Insured_________________________________________________
7. Employer’s Liability Limit (Coverage B)______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.
C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE
INSURER
I, _______________________, warrant that I have authority to bind (Print/Type Name)
the below-listed insurance company and by my signature hereon do so bind this company.
SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.E.
To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:
Acceptance of Proposal for Professional GIS Services
RECOMMENDATION:
Accept the proposal submitted by Infinity Technologies to provide professional services for the City’s new GIS system and award a three-year contract in the amount not to exceed $50,000 annually.
SUMMARY:
Public Works recently conducted a request for proposals/qualifications for a qualified and experienced professional consulting firm to provide GIS development services for the City. Public Works is seeking City Council approval to accept the proposal from Infinity Technologies to provide professional GIS services.
BACKGROUND:
In 2016 the Public Works Department began the implementation and development of the City's Geographical Information System (GIS) and integration with the Lucity work order system. To help with the integration the City contracted with an outside vendor that has been proving technical services to the City until recently when the company stopped responding to repeated requests for assistance. The City does not have qualified staff (GIS Technician, GIS Analyst, and GIS Programmer) necessary for the creation of the desired layers of data for GIS. Therefore, staff recently conducted a request for proposals/qualifications for a qualified and experienced professional consulting firm to provide GIS development services for the City.
In February 2023, the City received four proposals: Infinity Technologies, Arini Geographics, David Volz Design, and Geovironment Consulting. Public Works and IT reviewed the proposals and ranked them based on overall qualifications. Infinity Technologies was ranked overall the highest and invited to conduct a formal interview.
Based on the results of the interview, staff believes that Infinity Technologies has the necessary expertise and staffing to efficiently and cost effectively to provide a robust level
of GIS related services that the Public Works Department, Parks Department and Planning Department is seeking. Infinity Technologies will provide a combination of onsite and external professional services on an “as-needed” hourly basis (see attached proposal).
FISCAL IMPACT:
The cost for ongoing GIS related professional services has been budgeted within Water and Sewer Fund Operating Budgets (124-804-34100 and 126-809-34100, respectively).
RELATIONSHIP TO STRATEGIC PLAN:
The approval of this GIS Professional Services Contract is consistent with Strategic Plan Goal No. 5 – Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.
REVIEWED AND APPROVED BY:
Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):
Infinity Technologies Proposal
Contract
www.inftechnologies.com
Northern California: 3017 Douglas Boulevard,Ste 300, Roseville, CA 95661 Southern California:17875 Von Karman Ave, Suite 150, Irvine, CA 92614
GEOGRAPHICAL INFORMATION SYSTEMS (GIS)
CONTRACT SUPPORT SERVICES
FEBRUARY, 2023
Request for Proposals (RFP)
TABLE OF CONTENTS
SECTION 1 – COVER LETTER
SECTION 2 – INTRODUCTION AND PROJECT UNDERSTANDING.............................................................. 1 Project Understanding............................................................................................................................................ 2 SECTION 3 – SCOPE OF WORK................................................................................................................................... 3 Approach...................................................................................................................................................................... 5 SECTION 4 – RFP SIGNATURE PAGE ....................................................................................................................... 7 SECTION 5 – PROJECT PERSONNEL ORGANIZATIONAL CHART AND TEAM QUALIFICATIONS . 9 Organizational Chart................................................................................................................................................ 9 Team Qualifications................................................................................................................................................10 SECTION 6 – SCHEDULE..............................................................................................................................................12 SECTION 7 – ESTIMATED LEVEL OF EFFORT.....................................................................................................13 SECTION 8 – COMPANY STANDARD SCHEDULE OF CHARGES................................................................14 SECTION 9 – RESUMES OF PROPOSED TEAM MEMBERS AND RELEVANT PROJECTS...................15 Resumes......................................................................................................................................................................16 Relevant Projects.....................................................................................................................................................23 SECTION 10 – FEE ESTIMATE (SUBMITTED SEPARATELY)
SECTION 11 – CONFIDENTIALITY & NON-DISCLOSURE AGREEMENT..................................................27
SECTION 1
COVER LETTER
February 22, 2023
City of Norco
2870 Clark Avenue
Norco, CA 92860
RE: REQUEST FOR PROPOSALS FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS)
CONTRACT SUPPORT SERVICES
Infinity Technologies is pleased to present our Proposal as it relates to providing Geographic Information Systems (GIS) Contract Support Services to the City of Norco (City). We appreciate the opportunity to provide professional GIS services to collaborate with the City’s staff and support the Public Works Department and the services provided to the local community.
The primary focus of our GIS team has been to provide solutions-based services to our public agency clients. We support 40+ local government agencies, including 3 clients in the Riverside County area.
This emphasis has provided our staff with tremendous hands-on knowledge and relevant experience in developing GIS deliverables and solutions that enhance our client’s ability to leverage improved workflows for accurate decision-making. Our GIS capabilities are built on the foundation of successfully improving the cost-effectiveness and delivery of vital information to our public agency clients through our GIS knowledge, innovation, and effective partnerships.
Infinity Technologies provides full-service GIS and IT staff focused primarily on California public agencies, with a strong local staff presence in California. We employ highly trained staff with extensive experience providing professional support services and solutions to numerous California public agencies, including ArcGIS Enterprise implementation and maintenance, regional collaboration, and general GIS support services. We also partner with many leading technology companies, including Esri.
As detailed in our proposal, the following highlights distinguish Infinity Technologies and the services we offer from other firms you may consider:
Regional GIS Experience – Infinity’s GIS staff have worked with Riverside County and nearby agencies for 10+ years. Our work includes:
» Regular communication with Riverside County’s GIS team. » Data coordination with Riverside County Flood Control District. » Automated parcel data downloads and geoprocessing.
ArcGIS Enterprise Setup and Administration – Infinity Technologies is actively supporting 15+ clients with efforts to upgrade, migrate, implement, and maintain their ArcGIS Enterprise platform. We will be able to pull on this detailed experience to support all levels of Norco’s ArcGIS Enterprise needs.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services
GIS Data Development, Design and Maintenance – Providing GIS data services to municipalities is one of our core GIS services. Infinity’s GIS team maintains GIS databases for multiple northern and southern California municipalities. Work includes pulling detailed infrastructure data from as-built plans. We are prepared to maintain the various datasets and geodatabases at your organization, in accordance with your standards. LUCITY GIS Integration Support – Infinity’s GIS team is currently working with several clients (City of Napa and City of Folsom as examples) to provide GIS integration support and automation solutions related to Lucity. We will be able to use this knowledge to assist Norco staff in reviewing and establishing best practices to achieve synchronized data/services between asset related GIS data and Lucity.
Locally Qualified Staff for Consistent Services – We offer a team of local, qualified, and available professionals to deliver full-service GIS and IT management services. Our staff are not simply consultants; they endeavor to become integral assets to every client we serve. Unique Team Approach – We have proposed Key Staff who can support the City remotely or on-site as needed. We carefully select team members to best meet the requested scope of work tasks and can offer a deep bench of local GIS and IT staff available to support our proposed team.
We thank the City of Norco for the opportunity to offer our professional GIS support services and for taking the time to review our proposal. If you have any questions regarding this proposal, please reach out directly either to Mohammad Ahmed or Mark Dumford (Primary Contact). We look forward to the opportunity to provide quality GIS services to the City of Norco.
Sincerely,
Mohammad Ahmed Mark Dumford
President and CEO GIS Team Leader
Infinity Technologies Infinity Technologies
Phone: 916.479.5560 Phone: 916.246.6490
Email: [email protected] Email: [email protected] Infinity Technologies City of Norco | RFP for GIS Contract Support Services
SECTION 2
INTRODUCTION AND PROJECT UNDERSTANDING
Infinity Technologies was founded by individuals with a passion for serving municipalities and government agencies. Most of the individuals who comprise Infinity Technologies have provided municipal services throughout their entire careers. We concentrate on attracting, training, and retaining highly experienced technical staff and furnishing them with the tools and structure necessary to deliver successful services to our clients.
Infinity Technologies has extensive experience serving as an IT and GIS managed service provider with staff focused primarily on California public agencies, and a strong local staff presence in Southern California. We employ highly trained certified Microsoft and Cisco Professionals, and partner with many of the industry-leading technology companies including Cisco, Veeam, VMware and Esri.
Since 2012, the staff who comprise Infinity Technologies served as the IT and GIS Services Group for Interwest Consulting Group, a consulting services provider to local government agencies. In March 2021, Infinity Technologies branched off from Interwest, maintaining its existing staff and client base.
The only thing that has changed is that Infinity Technologies is now an independent company focused entirely on delivering IT and GIS solutions to our clients.
Infinity Technologies’ GIS Group provides a combination of on-site and remote services to our clients, including but not limited to:
GIS SERVICES
» Local Government GIS Staffing Services – Onsite and Remote » General GIS Services - Data Development, Maintenance, Map Creation, and Analysis » GIS Project Management
» ArcGIS Enterprise Implementation and Upgrades
» Training and Mentoring
» ArcGIS Online Startup and Deployment
» Enterprise Web GIS Application Development – Mapping Applications, Story Maps » GIS Integration with 3rd Party Business Systems - Permitting, Asset Management, and 911 » GIS Assessment/Recommendations
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 1 of 28
Infinity Technologies’ highly qualified GIS team has a broad range of skills to support your GIS goals, along with a highly skilled team of IT professionals who collaborate to implement seamless solutions.
We manage the day-to-day GIS and IT operations for many of our local agency clients, as well as providing as needed staff augmentation. We also take on the challenges of specific project work that have detailed requirements with short time frames for deliverables.
Infinity Technologies partners with leading GIS software companies, including Esri. Our team has worked closely with Esri to understand and gain expertise in deploying Esri software in ways that directly benefit the public agencies we serve. This has allowed Infinity to stay at the forefront of providing GIS solutions supporting local government agencies.
*ArcGIS System Ready (In Progress) | State And Local Government Specialty (In Progress)
PROJECT UNDERSTANDING
Infinity Technologies understands the City of Norco (City) is seeking to partner with a qualified GIS consulting firm to provide a full range of GIS support services on a weekly basis to ensure high quality, timely, and cost-efficient services.
We recognize the City presently has a wide range of GIS data that has been integrated and centralized for sharing and distribution for staff collaboration and the day-to-day processes for many City departments.
We understand the next step in advancing the City’s enterprise GIS is to retain a professional consultant to support the work of City staff in further developing and managing the system, focused on ensuring seamless data maintenance, updates, and integration with the City’s current and future database application needs. Key elements of services will include:
» ArcGIS Sever Administration
» WebGIS Application Maintenance
and Development
» ArcGIS Online / ArcGIS Portal
Administration Support
» GIS Database Maintenance and
Workflow Automation
» Network Administration (Reverse
Proxy)
» GIS Integration with CentralSquare
(EAM)
» On-Call Support for
Troubleshooting Issues
» Standard Operating Procedures and
Training
» Map Book Migration to ArcGIS Pro
» General GIS Support
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 2 of 28
SECTION 3
SCOPE OF WORK
We believe that Infinity Technologies’ GIS Team is qualified and capable of blending seamlessly with City staff to provide the requested GIS Services. The two key elements to a successful local agency GIS are accurate up-to-date GIS data and easy-to-use WebGIS applications that allow users to interact with the information to make important everyday business decisions. Infinity Technologies’ GIS staff will focus on these aspects as part of our approach to working with the City of Norco.
As requested in the RFP, we understand the desired scope of work includes, but is not limited to, the following services:
WORK TASK INFINITY TECHNOLOGIES UNDERSTANDING
TASK A
ArcGIS Data And Mapping
Support Services
» Inventory all available GIS datasets.
» Document existing maintenance workflows/solutions
» Using ArcGIS Pro, provide regular GIS support for data maintenance. » Recommend/implement new maintenance workflows/solutions where necessary. » Review and support GIS integration with CentralSquare EAM.
TASK B
ArcGISServer Professional
Services
» Evaluate, recommend, and implement GIS hardware/software solutions to allow optimal use of GIS within enterprise software and other City resources. » Provide administrative support to ArcGIS Enterprise platform. Work will include review, troubleshooting, automation, security, upgrade, and migration. » Develop documentation to detail current or future configurations and GIS architecture.
» Work with City and/or Infinity Technologies IT staff to ensure proper security protocols are used.
TASK C
Application Development
Professional Services
» Inventory all existing or potential future City Portal WebGIS applications. » Maintain/develop Portal WebGIS applications for staff use. » Demonstrate Esri-based Portal solutions to City staff to spur interest in current technology.
» Whenever possible, use a configuration approach to building WebGIS applications. » Develop City-specific documentation of workflows for publishing content and building Portal WebGIS applications.
TASK D
ArcGISOnline Support
» Inventory all existing City ArcGIS Online WebGIS applications. » Administrative support within the City’s ArcGIS Online platform. » Maintain/develop ArcGIS Online WebGIS applications for public use. » Demonstrate Esri based ArcGIS Online solutions to City staff to spur interest in better newer technology.
» Develop City-specific documentation of workflows for publishing content and building ArcGIS Online WebGIS applications.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 3 of 28
TASK E
Network Administration
» Using direct experience with reverse proxy solutions, work with City or Infinity Technologies IT staff to review and administer existing architecture. » Work with City or Infinity Technologies IT staff to review and troubleshoot network architecture and configurations that may impact the ArcGIS Enterprise platform.
TASK F
On-Call Support
» Receive and respond to requests for emergency GIS support. Requests may include troubleshooting WebGIS issues, GIS data services integrations, or GIS data issues.
TASK G
Transfer OfKnowledge,
Training, AndDocumentation
» Using experience and templates from past client work, develop and update City’s standard operating procedures (SOPs) for major GIS platform components, data and WebGIS inventories, and workflows.
» Mentor and train key City staff who are expected to be power users of the GIS platform. May include use of ArcGIS Pro, Field Maps, etc. » Train City staff on the use of WebGIS applications.
TASK H
As-Built Scanning
» Work with City staff to understand current practice and requirements for scanning and barcoding as-built and tentative engineering plans. » Using Infinity Technologies resources, establish a new workflow for scanning and barcode labeling. This will include pickup schedule, barcode use, and storage of digital plans.
TASK I
Digitize Data From
As-Builts And/Or CADFiles
» Using CAD or scanned documents, draft required infrastructure spatial location and capture attribution.
» Develop solutions, such as Attribute Assistant, to enforce data standards and create efficiencies in the process.
» Review and establish an asset ID standard, if needed. » Include fields for links for quick digital document retrieval.
TASK J
Other GIS Data Updates
And Change Requests
» Review existing City process for updates to key base layer datasets including parcel, addresses, street centerlines, and aerial imagery.
» Using existing Infinity Technologies automation techniques and regional experience, recommend and implement improvements to base layer data updates. » Review existing integrated workflows that pass information from 811 dig alert to EAM. Recommend and implement new workflow solutions.
» Provide data editing tasks to all GIS layers upon request.
TASK K
Map Book Creation
And Updating
» Using experience with Map Series creation solutions in ArcGIS Pro, work with City staff to develop a new process to create new Map Books and maintain updated pages on a timely basis.
» Train City staff for use of the ArcPro Map Series tool.
TASK L
Other Tasks
» Upon City’s request, provide GIS support and deliverables for general mapping needs.
» Requests that will require more than 8 hours of support will trigger a Task Order document prepared by Infinity Technologies and approved by the City prior to work commencing.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 4 of 28
APPROACH
Infinity Technologies GIS staff have decades of collective experience growing local agency GIS platforms into a stable valuable solution utilized by various agency staff. With the data and toolspublished through yourGIS,thistranslatesto saving time and money through more informed and efficient decision-making, including improved communication with City residents.
Infinity Technologies is proposing a team of six GIS professionals with extensive experience providing GIS services to local government agencies like the City of Norco. Our proposed Project Manager, Mark Dumford, will be this project's primary point of contact.
The project should begin with a kickoff meeting to plan for and identify key points and priorities, including the following:
» Review the overall project tasks, priorities, and milestones. » Summarize/document general task requirements.
» Additional detailed requirements will be researched and documented in follow up meetings, including GIS data standards, quality control measures, and security protocols. » Establish a communication plan. (Recommend bi-monthly check-in meetings.) » Review project roles and GIS staffing assignments.
» Review network access details.
» Discussthe nextsteps.
Based on the results of the kickoff meeting, a task-based Implementation Plan will be developed and reviewed with the City. With many of our clients, we use Basecamp to document, assign, and track project tasks. If the City is agreeable to its use, Basecamp will be used during bi-monthly check-in meetings and shared with key City staff to review real-time project task status.
For new project requeststhat fall outside of the defined scope of work, our Project Manager will assign this work to Infinity Technologies’ GIS staff based on experience level related to the requested task, availability, and budget. When the expected amount of work is more than 8 hours, the Infinity Technology Project Manager will develop a concise task order that outlines the scope of work items, deliverables, estimated hours/costs. The task order would be reviewed and approved by the City prior to the commencement of work. Work would be assigned and commenced immediately when the expected amount of work is less than 8 hours.
SECURITY
As a managed IT services provider, we critically understand the priority for local agencies to sustain a secure network and protect sensitive data. Infinity Technologies’ GIS staff have the experience and expertise to design a GIS platform that secures important datasets and information. The primary security concern will be to protect ownership information and specific utility datasets from accessibility by the public.
Infinity Technologies has intentionally created parameters to ensure that data remains secure when working with our clients. We employ a background verification process to vet our employees, including live scan fingerprinting through the Department of Justice (DOJ). Since we work with public agencies, including public safety departments, most of our employees are cleared through the DOJ. We will comply with any additional background verification procedures required by the City.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 5 of 28
Additionally, Infinity Technologies staff working for our public agency clients only use devices connected with our company and require multi-factor authentication (MFA) to ensure strong identity and access management procedures across all applications, including email. We contain data within each client’s authorized systems, but also employ ransomware, endpoint detection and response (EDR) and extended detection and response (XDR) security protections to continually monitor end-user devices.
When working remotely, our staff will utilize the City’s secure remote access portal to access the City’s systems. Access and passwords are only available to staff who would be actively working with the City.
To ensure that data remains secure, we utilize IT Glue as a data documentation library. IT Glue is secure and SOC compliant, where data is vetted. Our GIS team will work within the City’s approved systems and will not move data out of the secure environment, except for certain configurations by the client utilizing IT Glue.
We also utilize data loss prevention (DLP) systems that are built into our devices. If data is deleted, a notification is sent to the IT team where the deletion can be verified and/or prevented. This enhanced protection is built into all devices, as part of our overall security strategy.
As a proactive measure, we also provide regular cyber security training for our staff. Infinity Technologies has Cyber Liability Coverage, with a $1,000,000 limit and a $2,000,000 aggregate limit. In addition to our cyber insurance policy, we have access to a proprietary web portal that can help us to manage cyber-related exposures.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 6 of 28
SECTION 4
RFP SIGNATURE PAGE
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 7 of 28
Signature Sheet
My signature certifies that the Proposal, as submitted, complies with all terms and conditions as set forth in this RFP.
My signature certifies that this firm has no business or personal relationships with any other companies or persons that could be considered a conflict of interest or potential conflict of interest to the City of Norco, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with the City.
The Proposer hereby certifies that it has: Read each and every clause of this RFP.
Included all costs necessary to complete the specified services/work in its proposed prices. Agreed that, if it is awarded the contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision of the contract. Should conditions turn out otherwise than anticipated by it, the Proposer agrees to assume all risks incident thereto.
I hereby certify that I am authorized to sign as a representative for the firm:
Name of Firm: Infinity Technologies
Address: 3017 Douglas Boulevard, Suite #300, Roseville, CA 95661 Fed ID No.: 86-2691967
Signature:
Name (type/print): Mohammad Ahmed
Title: President and CEO
Telephone (916) 479-5560
Email: [email protected]
Fax No. ( )
Date: February 22, 2023
To receive consideration for award, this signature sheet must be returned as part of the Proposal.
15 Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 8 of 28
SECTION 5
PROJECT PERSONNEL ORGANIZATIONAL CHART AND TEAM
QUALIFICATIONS
MANAGEMENT CONTACT
Mohammad Ahmed
Mark Dumford – Project Manager
Todd Lighthizer – Enterprise GIS Architect
Jared Schuckert – Senior GIS Analyst
Ryan Gonzalez – GIS Analyst I
Lillian Lee – GIS Analyst I
Alex Larsen – GIS Technician I
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 9 of 28
TEAM QUALIFICATIONS
Infinity Technologies’ GIS staff are located throughout California and Colorado to support our clients as needed. Our GIS Team has a proven track record and is qualified to collaborate seamlessly with City staff to achieve the desired goals, as specified in the Scope of Work summary. Below, we provide capsule introductions for our key staff.
MARK DUMFORD GIS PROJECT MANAGER
Mark Dumford has over 32 years of municipal GIS experience providing GIS implementation, strategic planning, system integration, data creation, map creation, emergency management and training. Mark specializes in broader GIS strategic planning and project management within local government agencies. As the project manager for large technical projects, Mark has delivered External Web Applications and Regional GIS Data Integration systems. In addition, Mark coordinated with the Regional GIS Cooperative to ensure that client’s GIS business needs were met. Mark holds a Bachelor of Arts degree in Geography from California State University, Sacramento.
Specialized Experience: GIS Project Management, GIS Integration With Energov
TODD LIGHTHIZER ENTERPRISE GIS ARCHITECT
Todd has over 22 years of GIS expertise, with 13 years in various roles as a GIS Developer/DBA and Senior Systems Analyst for the City of Chandler, Arizona before joining the GIS staff at Infinity Technologies. This experience provided Todd with a broad foundation for the functionality of public services and enables him to create efficiencies within these services. Todd specializes in ArcGIS Enterprise implementations and administration and has created a variety of automation scripts using python and SQL tools to improve data workflows and integrity. Todd holds a Bachelor of Science degree in Geography from Oregon State University.
Specialized Experience: GIS Project Management, ArcGIS Enterprise, Workflow Automation, 3rd Party Business GIS Integration (EnerGov)
JARED SCHUCKERT SENIOR GIS ANALYST
Jared has nine years of solid GIS experience. He has provided GIS solutions and products for public and private agencies including data collection, editing, customization, displaying, and creating project deliverables such as maps and data tables. Jared is also skilled in ArcGIS Online web application development and mobile data solutions. He is detail-oriented and always takes pride in his work. Jared also has experience and knowledge of ArcGIS Enterprise implementations and administration. Jared holds a Bachelor of Arts degree in Geography from California State University, Sacramento with a concentration in Geographic Information Systems and Analysis.
Specialized Experience: Automated Workflows, ArcGIS Enterprise Implementations, Integration With 3rd Party Systems, Public Works GIS Data Design/Maintenance Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 10 of 28
LILLIAN LEE GIS ANALYST I
Lillian is a UC Irvine graduate with an emphasis on GIS. She has worked in the GIS field for 3 years and has gained valuable experience with ArcGIS Pro (data maintenance, map creation, publishing) and developing ArcGIS Online/Portal solutions for multiple clients. Past client work has bolstered her experience working with local government datasets, including with the cities of Lodi, Pleasant Hill, Pico Rivera, and Lancaster.
Lillian holds a Bachelor of Science degree in Earth Systems Science from the University of California, Irvine, and a Professional GIS Certificate from Michigan State University.
Specialized Experience: ArcGISOnline Applications,GISDataDesign/Maintenance,Operation Dashboards, Arcade Scripting, Experience Builder, GIS Integration With EnerGov
RYAN GONZALEZ GIS ANALYST I
Ryan is a recent college graduate in the field of geography. While working at the City of Rancho Cordova, Ryan has worked with ArcGIS Desktop and ArcGIS Pro to develop and maintain various Public Works GIS datasets.
Ryan has also provided WebGIS application support to multiple clients using WebApp Builder and has configured Story Maps. Ryan holds a Bachelor of Arts degree in Geography from California State University, Sacramento.
ALEX LARSEN GIS TECHNICIAN I
Alex is a recent college graduate in the field of geography and supports our team as a GIS Technician. Alex has two years of professional experience in Geographic Information Systems, supporting various public agency clients. Alex holds a Bachelor of Arts degree in Geography and a certificate in GIS from California State University, Fullerton.
Resumes for our key staff are included within Section 9.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 11 of 28
SECTION 6
SCHEDULE
GIS support tasks can begin immediately after contract approval and signatures. Infinity Technologies will facilitate a kick-off meeting within the first couple of weeks. Attendees at this meeting will be Infinity Technologies GIS staff assigned to the City and key City staff.
During this meeting, detailed discussions will help to define the priorities and logical order of work tasks.
This information will then be used as a guide to note key milestones for larger projects. The proposed Basecamp project tracking tool will document the project tasks and estimated dates.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 12 of 28
SECTION 7
ESTIMATED LEVEL OF EFFORT
SCOPE OF WORK TASK ASSIGNED GIS STAFF / TITLE
ESTIMATED
HOURS
Task A
ArcGIS Data and Mapping
Support Services
Mark Dumford / GIS Project Manger
Todd Lighthizer / Enterprise GIS Architect
Alex Larsen / GIS Technician I
15 hours/month
TASK B
ArcGIS Server Professional Services
Mark Dumford / GIS Project Manager
Todd Lighthizer / Enterprise GIS Architect
Jared Schuckert / Senior GIS Analyst
10 hours/month
TASK C
Application Development
Professional Services
Lillian Lee / GIS Analyst I
Ryan Gonzalez / GIS Analyst I
Alex Larsen / GIS Technician I
15 hours/month
TASK D
ArcGIS Online Support
Lillian Lee / GIS Analyst I
Ryan Gonzalez / GIS Analyst I
Alex Larsen / GIS Technician I
10 hours/month
TASK E
Network Administration
Todd Lighthizer / Enterprise GIS Architect
Jared Schuckert / Senior GIS Analyst 2 hours/month
TASK F
On-Call Support
Mark Dumford / GIS Project Manager
Jared Schuckert / Senior GIS Analyst 4 hours/month
TASK G
Transfer of Knowledge,
Training, and Documentation
Mark Dumford / GIS Project Manger
Lillian Lee / GIS Analyst I
Ryan Gonzalez / GIS Analyst I
4 hours/month
TASK H
As-Built Scanning
Mark Dumford / GIS Project Manager
Alex Larsen / GIS Technician I 4 hours/month
TASK I
Digitize data from as-builts
and/or CAD files
Alex Larsen / GIS Technician I
Monique Terry / GIS Technician I
Ryan Gonzalez / GIS Analyst I
8 hours/month
TASK J
Other GIS Data updates
and change requests
Ryan Gonzalez / GIS Analyst I
Alex Larsen / GIS Technician I
Jared Schuckert / Senior GIS Analyst
8 hours/month
TASK K
Map book creation and updating
Jared Schuckert / Senior GIS Analyst
Monique Terry / GIS Technician I 40 Hours – Fixed Fee
TASK L
Other Tasks
TBD – Depends on complexity of project
request.
TBD – Depends on
complexity and size of
project request.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 13 of 28
SECTION 8
COMPANY STANDARD SCHEDULE OF CHARGES
Infinity Technologies’ hourly rates (included separately in the fee portion of our proposal) are inclusive of travel and all other related expenses.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 14 of 28
Section 9
RESUMES OF PROPOSED TEAM MEMBERS / RELEVANT PROJECT
DESCRIPTIONS
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 15 of 28
EDUCATION
California State University, Sacramento
B.S. Geography
IT Project Management Courses
Completed
Various ESRI Software Courses
Completed
TECHNIAL EXPERIENCE AND
SKILLS
Delivery and Management of
Enterprise GIS Solutions
ArcGIS Server
ArcGIS Desktop
ArcGIS Online
MARK DUMFORD
GIS PROJECT MANAGER
OVERVIEW & PROFESSIONAL CREDENTIALS
Mark has 32 years of experience in GIS. His experience spans all levels of government. He is skilled in providing GIS services in GIS implementation, strategic planning, system integration, data creation, map creation, emergency management, and training. Mark specializes in broader GIS strategic planning and project management within local government agencies. Mark has developed and implemented user- friendly systems for agencies and the citizens they serve.
REPRESENTATIVE CLIENT/PROJECT EXPERIENCE
Implementation of WebGIS Solutions | Cities of Burlingame | San Ramon | Covina / 2012-Present: Mark assisted with the development and implementation of WebGIS solutions to meet a variety of requirements. For San Ramon and Burlingame, the WebGIS development focused on providing ArcGIS Online WebMaps and WebApps to serve city staff across all departments. For Covina, the WebGIS solution was focused on the field collection of residential rental property characteristics. This solution used ArcGIS Online and ArcGIS Collector on iPads.
Implementation & Update of GIS Enterprise Solutions | Cities of Davis (2015-Present) | Rancho Cordova (2008-2010) | Elk Grove (2004-2007):
Mark has developed tailored 2-year GIS strategic plans outlining the process to build new state-of-the-art GIS for these agencies. To complete the plans, Mark met with various city departments to gather, analyze, create, document and implement GIS requirements. Mark also implemented the initial GIS data layers and software to begin offering GIS to all agency staff.
GIS Services Manager | City of Rancho Cordova (2008-Present) | County of Sacramento (2006-2007) | City of Sacramento (1994-2004):
For the City of Rancho Cordova, Mark provides custom maps and analysis, maintenance of data layers, integration of GIS with Hansen 8.4, field collection, and enhancement of GIS tools to staff and the general public.
For the County of Sacramento, Mark supervised over 10 GIS professionals while focusing on broader county-wide GIS initiatives. Mark collaborated with staff to increase production quality of existing GIS web applications and established new GIS job classifications for existing and future county employees. Mark also managed the support of new Enterprise Systems such as permitting and asset management systems. Mark coordinated and provided guidance to GIS staff on data, software, work plans and training.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 16 of 28
EDUCATION
Oregon State University, Corvallis
B.S. Geography
PROGRAM EXPERIENCE
GIS Developer
GIS Project Management
GIS Database Administrator
Enterprise System GIS Integration
ArcSDE
ArcGIS Server
ArcGIS Desktop
ArcGIS Online
Lucity
TODD LIGHTHIZER
ENTERPRISE GIS ARCHITECT
OVERVIEW & PROFESSIONAL CREDENTIALS
Todd has more than 22 years of GIS expertise. Prior to joining Infinity Technologies, Todd worked for the City of Chandler, Arizona for 13 years as a GIS Developer/DBA and Senior Systems Analyst. This experience has given Todd a broad overview of the functionality of public services and enables him to create efficiencies within these services. Todd’s key strengths include 8 years of GIS development (desktop, web, server and mobile), geodatabase administration and project level management with the latest GIS technologies.
REPRESENTATIVE CLIENT/PROJECT EXPERIENCE
MaintStar Integration | City of Thousand Oaks / 2017-Present: Todd automates data migration from GIS to MaintStar.
Marijuana Cultivation Application Workflow | County of Yolo / 2017-
Present: Todd assists the County in defining the requirements for commercial marijuana growth permits and code enforcement.
GIS Platform Upgrades | Cities of Merced | Rocklin | Elk Grove | Bell | Chambers Consulting Group / 2013-Present: Todd has performed multiple platform upgrades revolving around the migration or implementation of ArcGIS Server and ArcSDE. Todd has experience upgrading clients from 9x and 10x environments to the latest ArcGIS release.
GIS Administration | Cities of Elk Grove | Lodi | Wildomar | Eastvale / 2013-2017: Todd developed administration plans tailored to each client revolving around utilization of an enterprise-wide GIS. Todd also helped clients implement best practices to support backend server and database needs, focusing on developing automated tasks to further ease GIS administration workload.
SunGard ONESolution | City of Elk Grove / 2013-2016: Todd performed system integrations between ONESolution and GIS. Tasks included data mining of ONESolution data for GIS layer development, implementation of the City’s GIS with ONESolution’s asset management module and configuring data synchs with the ONESolution land information module.
GIS Architecture Planning and Management / Shasta Regional Transportation Authority (SRTA) / 2016: Todd worked with SRTA to develop a long-range maintenance and disaster recovery plan for their GIS platform. Included were administrative recommendations for the technology stack and procedures to follow in the event of a disaster.
AccelaGIS Integration / City of Palo Alto / 2014-2015: Todd integrated Palo Alto’s GIS with their Accela permitting system. Palo Alto’s GIS (Geodesy) was not compatible with Accela and needed to be transformed into an Esri-based format. This integration also involved ArcGIS Online to Infinity Technologies City of Norco | RFP for GIS Contract Support Services provide AccelaGIS mapping needs
EDUCATION
California State University, Sacramento
B.A. Geography, Concentrations in
Geographic Information Systems and
Analysis | Metropolitan Area Planning
TECHNIAL EXPERIENCE AND
SKILLS
ArcGIS Desktop Suite
ArcGIS Online
ESRI Mobile Mapping Applications
GIS Systems Implementation and
Management
GPS Project Creation
Google Earth
ERDAS Imagine
JARED SCHUCKERT
SENIOR GIS ANALYST
OVERVIEW & PROFESSIONAL CREDENTIALS
Jared has provided GIS support and analysis for both public and private agencies including data collection and implementation, editing and maintenance, display as well as creation of project deliverables such as maps and spreadsheets. Jared previously worked on GIS projects for the Department of Water Resources Urban/Non-Urban Levee Evaluation Program and California High Speed Rail.
REPRESENTATIVE CLIENT/PROJECT EXPERIENCE
Data Collection and Online Mapping Implementation | Cities of Bell, San Ramon, Elk Grove, Covina, Ceres, Forest, Burlingame, Beaumont, Town of Atherton / 2013-Present: Jared has created, setup, maintained, and trained users on several field collection implementation solutions. He has played crucial roles both in technical support and communications to ensure smooth and accurate data collection processes. Jared is experienced in maintaining and managing the respective clients’ online mapping platforms, back-end databases, and online map production. He created a web map that Burlingame staff used in Collector for ArcGIS to perform inspections by way of related tables and attached photos. Jared also set up weekly back-end calculations to perform analysis based on values entered from field work. Calculations include several formulas and categorization (rankings) of data.
GIS Maintenance | Cities of San Ramon, Bell, Wildomar, Eastvale, Elk Grove, Covina, Burlingame / 2013 – Present: Jared has performed scheduled and on-demand data updates and long-term maintenance routines.
Map/Data Creation, Updates and Analysis | Cities of San Ramon, Bell, Wildomar, Eastvale, Elk Grove, Covina, Burlingame, Lake Forest, Ceres, Ukiah, Santa Ana, San Juan Capistrano, Lincoln, Beaumont, Town of Atherton, California Dept. of Water Resources, California High Speed Rail, Air Force Bases Groundwater Remediation Programs, Sacramento Area Council of Governments, California Capital Financial Development Corporation / 2010 - Present: Jared has provided extensive data editing and map production services, including high demand, complex datasets, with varying levels of data accuracy and completeness. He also has in-depth experience in map creation and production of high-quality cartographic outputs that adhere to program standards or are to be included in reports, presentations, or Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 18 of 28
standalone wall maps. Jared is well versed in ESRI’s suite of tools and spatial analysis capabilities.
Land Use/Transportation | Sacramento Area Council of
Governments (SACOG) / 2013: Jared obtained and organized land use/transportation data to be integrated and mapped into a forecasting program. He additionally provided GIS support to ensure accuracy and quality of data.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 19 of 28
EDUCATION
Michigan State University
Professional GIS Certificate
University of California, Irvine
B.S. Earth Systems Science | Minor in
Sociology
Phi Beta Kappa; Honors in Earth System
Science; Cum Laude
TECHNIAL EXPERIENCE AND
SKILLS
Python
GIS and SQL (ArcMap, ArcGIS Pro,
QGIS)
Microsoft Excel (VLookup, Index
Match, Pivot Tables)
MATLAB
Chinese (Mandarin) Bilingual
LILLIAN LEE
GIS ANALYST
OVERVIEW & PROFESSIONAL CREDENTIALS
Lillian graduated from UC Irvine with an emphasis on GIS. She has been working in the GIS field for 3 years. She has solid experience with ArcGIS Desktop and has been quickly learning how to develop ArcGIS Online solution for multiple clients. Past client work has bolstered her experience working with local government datasets. She excels in organizing and analyzing data to support users with business decisions.
REPRESENTATIVE CLIENT/PROJECT EXPERIENCE
Cities of Pico Rivera | Pleasant Hill / 2021-Present: Lillian creates web applications in ArcGIS Online and ArcGIS Portal with Web AppBuilder and Experience Builder; and she has also used ArcGIS Field Maps to create an application for end users to edit and maintain their own data. Lillian has also led training sessions with end users for ArcGIS Pro and web applications.
Landmark Research Group, LLC / 2018-2021: Lillian utilized GIS to create maps for analysis and visual presentation. She maintained mapping data by updating data fields and GIS shapes as necessary; and accessed governmental data portals on the county, state, and country levels for assessor and GIS data. Lillian wrote Python scripts to automate the data cleaning processes to account for missing data, incorrect formatting, etc., resulting in over 400% higher efficiency. She also analyzed datasets of 100,000+ records in Excel through linear regression and researched market, home purchasing, and historical trends with demographic information and media events.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 20 of 28
EDUCATION
California State University, Sacramento
B.A. Geography
Columbia College
A.S. Computer Science
TECHNIAL EXPERIENCE AND
SKILLS
ArcGIS Desktop
ArcGIS Pro
ArcGIS Online
HAZUS
RYAN GONZALEZ
GIS ANALYST I
OVERVIEW & PROFESSIONAL CREDENTIALS
Ryan can work well in a team environment or independently. He has excellent communication skills and customer service experience. Ryan is tech savvy, has experience using ArcGIS, ArcGIS Pro, and many other applications including Microsoft products and various high-level generalpurpose programming language applications.
REPRESENTATIVE CLIENT/PROJECT EXPERIENCE
City of Rancho Cordova / 2020-Present: While working at the City of Rancho Cordova, Ryan has worked with ArcGIS Desktop and ArcGIS Pro to develop and maintain various Public Works GIS datasets. Ryan has also provided WebGIS application support to multiple clients using WebApp Builder and has configured Story Maps.
City of Pico Rivera / 2021-Present: Ryan has worked on a variety of projects including Public Works data development, maintenance, and water utility data updates. He has also developed ArcGIS Online map applications and has been working closely with the FEMA HAZUS software for disaster modeling and reporting.
City of Rancho Cordova (GIS Intern) / 2018–2020: As an intern, Ryan assisted with maintenance of the City’s storm water, traffic signals, streetlight assets and data layers. He reviewed improvement plan submissions and created project boundaries. Ryan also collected and/or maintained GIS datasets, including but not limited to curb ramps, traffic volumes, speed surveys, sidewalks, and maintenance photo logs and collected and verified assets in the field using ArcGIS collector. Ryan created maps, exhibits, and reports as needed using ArcMap, ArcGIS Pro and created and assisted with various GIS procedure documents. He assisted with grant applications and the City’s quarterly story map updates and fulfilled external data requests. Ryan designed and published layers and maps in the City’s ArcGIS online account as needed or requested.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 21 of 28
EDUCATION
California State University, Fullerton
B.A. Geography
GIS Certificate
ALEX LARSEN
GIS TECHNICIAN
OVERVIEW & PROFESSIONAL CREDENTIALS
Alex is a GIS Technician with two years of professional experience in Geographic Information Systems. As a GIS Technician, Alex focuses on providing municipal clients with excellent client support with GIS tasks, developing useful applications, and designing effective GIS databases.
REPRESENTATIVE CLIENT/PROJECT EXPERIENCE
Cities of Wildomar, Desert Hot Springs, Bell, Laguna Niguel, Seal Beach / 2022-Present: Alex provides GSI data development and maintenance, general map creation, report generation, field map setup, and WebGIS application development to support clients.
Orange County Registrar of Voters / 2021 – 2022: Assisted GIS staff with data maintenance related to the precinct district database. Received full training and worked with department staff processing the following types of work: support and configure surveys, training on and use of mapping tools, data proofing, data entry of new addresses, researched addresses, and other duties as assigned.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 22 of 28
RELEVANT PROJECT DESCRIPTIONS
CITY OF RANCHO CORDOVA 2008 - Present
Development of public WebGIS mapping applications that allow residents and businesses to view location-based information.
Implemented a REVERSE PROXY solution to allow City staff easy access to the internal WebGIS applications.
Integration of GIS technology and data with the City’s businesssystem (EnerGov). Capture PW asset information including streetlights and storm water infrastructure from CAD and digital plans.
ArcGIS Server implementation, upgrades, and maintenance.
Agency Contact: Kim Juran-Karageorgiou, Administrative Services Director 2729 Prospect Park Dr, Rancho Cordova, CA 95670
916.851. 8731 | [email protected]
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 23 of 28
CITY OF WILDOMAR (Riverside County) 2007-Present
Development of WebGIS applications for staff and public use. Automated workflow to download and process Riverside County parcel and address information.
Developed and implemented an ArcGIS Workforce application used for managing PW related field maintenance tasks.
Capture storm water asset information from as-built plans into the GIS database. Develop an ArcGIS field collection solutions to capture street signage.
Agency Contact: Dan York, Public Works Director/City Engineer 23873 Clinton Keith Road, #201, Wildomar, CA 92595
951.677.7751 | [email protected]
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 24 of 28
CITY OF NAPA 2017-Present
Worked closely with the Napa Water Department to integrate and tune Lucity Asset Management with GIS.
Enterprise ArcGIS Implementation/Upgrades – Our staff worked closely with Napa staff to make recommendations and accomplish technical tasks, including the implementation of ArcGIS Enterprise in the Azure Cloud.
Replacement of older WebGIS mapping applications with new WebGIS applications using the ArcGIS Portal platform.
Implementation of single sign-on access to ArcGIS Portal using Active Directory. Replacement of City’s MyGov Citizen Reporting website – We worked closely with Napa staff to make recommendations and accomplish technical tasks to implement a new ArcGIS based solution to capture citizen reported issues, such as potholes, graffiti, sign issues, etc. Provide training and mentorship opportunities for staff through regular meetings, documentation, and onsite workshops.
Agency Contact: Scot Nielsen, IT Manager
955 School Street | PO Box 660, Napa, CA 94559
707.257.9400 | [email protected]
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 25 of 28
SECTION 10
FEE ESTIMATE [SEPARATE SEALED ENVELOPE]
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 26 of 28
SECTION 11
CONFIDENTIALITY & NON-DISCLOSURE AGREEMENT –
EXTERNAL CONSULTANT
Infinity Technologies acknowledges that the selected vendor will be expected to sign and comply with the Non-Disclosure Agreement (NDA) relating to the City’s data, as provided in Appendix A of the RFP.
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 27 of 28
THANK YOU FOR YOUR TIME AND CONSIDERATION
Infinity Technologies City of Norco | RFP for GIS Contract Support Services Page 28 of 28
17875 Von Karman Avenue, Suite 150, Irvine, CA 92614
www.inftechnologies.com
February 22, 2023
City of Norco
2870 Clark Avenue
Norco, CA 92860
RE: FEE ESTIMATE | RFP FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) CONTRACT
SUPPORT SERVICES
Dear City of Norco Selection Committee,
Attached you will find Infinity Technologies’ Fee Estimate for Geographic Information Systems (GIS) Contract Support Services, as requested in the City’s RFP. Our Fee Estimate to provide the requested services is being submitted separately from our Proposal.
Please feel free to contact me directly if you have any questions about our proposal or would like any additional information.
Sincerely,
Mohammad Ahmed
President & CEO
Infinity Technologies
[email protected]
916.479.5560
Section 10
FEE ESTIMATE/SCHEDULE
PRIMARY GIS SERVICES
Infinity Technologies understands that the City of Norco has specialized GIS needs and budget priorities that may change over time. Therefore, we offer comprehensive GIS Contract Support Services to the City, based on the items in the RFP’s Scope of Work and as detailed in this proposal at pricing to the City, as detailed below.
TASK HOURS ESTIMATED COSTS
(Based on Hourly Rate)
TASK A:
ArcGIS Data and Mapping Support Services 15 Hours/Month $1,730/Month TASK B:
ArcGIS Server Professional Services 10 Hours/Month $1,500/Month TASK C:
Application Development Professional
Services
15 Hours/Month $1,600/Month
TASK D:
ArcGIS Online Support 10 Hours/Month $1,100/Month
TASK E:
Network Administration 2 Hours/Month $300/Month
TASK F:
On-Call Support 4 Hours/Month $580/Month
TASK G:
Transfer of Knowledge, Training, and
Documentation
4 Hours/Month $505/Month
TASK H:
As-Built Scanning
4 Hours/Month
(On Site Hours)
$600/Month
(Includes potential scanning
costs)
TASK I:
Digitize data from as-builts and/or CAD files 8 Hours/Month $770/Month TASK J:
Other GIS Data updates and change request 8 Hours/Month $920/Month TASK K:
Map book creation and updating 40 Hours $3,960 Fixed Fee TASK L:
Other Tasks
TBD – Depends on
complexity and size
or project request.
$5,000/Year
Estimated cost is based on
experience with other clients
TOTAL COSTS:
Year 1 - $124,220
Year 2– $120,260*
*NOTE: Total cost may be adjusted accroding to any hourly rate increases, pending approval from the City.
ADDITIONAL SERVICES (OUT OF SCOPE)
In specific instances that require additional services not covered in the proposed scope of work (e.g., special requests by the City for after-hours on-site work; emergency services that require additional staff presence; etc.), Infinity Technologies’ Project Manager will consult directly with City management to determine a budget and a timeline for the provision of services and will bill for services provided based on the hourly rate schedule shown below.
HOURLY RATE SCHEDULE
Infinity Technologies’ standard GIS billing rates are listed below and include all staff classifications to serve the City on an as-needed basis. Hourly rates are inclusive of travel and other related expenses. *Note: Consultant may request the hourly billing rates to be adjusted annually on July 1 of each year.
GIS CLASSIFICATION HOURLY RATE ($)
REMOTE
HOURLY RATE ($)
ON-SITE
Project Manager 160 175
Enterprise GIS Architect 150 165
Senior GIS Analyst 135 150
GIS Analyst II 125 140
GIS Analyst I 115 125
Senior GIS Technician 110 120
GIS Technician II 100 110
GIS Technician I 90 100
INFINITY TECHNOLOGIES IT SERVICES
In addition to GIS Services, Infinity Technologies also offers IT Services as a complementary service.
Infinity Technologies’ current IT billing rates are listed below. All hourly rates are inclusive of travel and other related expenses.
*Note: Consultant may request the hourly billing rates to be adjusted annually on July 1 of each year.
IT CLASSIFICATION HOURLY RATE ($)
REMOTE
HOURLY RATE ($)
ON-SITE
Project Manager 160 185
Progammer/Developer 150 175
Senior Network Engineer 145 165
Network Engineer 135 155
Senior Systems Engineer 125 145
Systems Engineer 120 140
Senior Systems Analyst 115 130
Systems Analyst II 110 125
Systems Analyst I 105 120
Senior IT Technician 100 115
IT Technician II 95 110
IT Technician I 90 105
Remote Helpdesk 85 NA
CA-1
CONTRACT AGREEMENT
CITY OF NORCO
ANNUAL ON-CALL PROFESSIONAL SERVICES
FOR GIS SUPPORT AND INTEGRATION
FISCAL YEARS 2023-24 TO 2025-26
1. Parties and Date.
This Agreement is made and entered into this 17th day of May, 2023 by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Infinity Technologies, a corporation with its principal place of business at 3017 Douglas Blvd, Suite 300, Roseville, CA 95661 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
2. Recitals.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the design services on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional services to public clients for the purpose of providing support services for geographical information systems, that it and its employees or subconsultants have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.
2.2 Project.
The City desires to engage the Consultant to render such professional consulting services for the Annual On-Call GIS Support and Integration Project (“Project”) as set forth in this Agreement.
3. Terms.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply GIS implementation and integration services on an as-needed basis necessary for the Project (“Services”). The Services are more particularly described in Exhibit A attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. The Contractor shall not conduct any work unless provided written direction by the City and cannot be exceeded
CA-2
without written approval of the City.
3.1.2 Term. The terms of this Agreement shall begin from Notice to proceed through June 30, 2026. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Consultant. The Project shall be facilitated by Consultant. Consultant will determine the means, methods and details of completing the Project subject to the requirements of this Agreement. City retains Consultant on an independent Consultant basis and not as an employee. Any additional personnel working on the Project under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with the completion of the Project under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the services expeditiously, within the term of this Agreement, and in accordance with the Project timeframe set forth herein. Consultant represents that it has the professional and technical personnel required to complete the Project in conformance with such conditions.
In order to facilitate Consultant’s conformance with the Project timeframe, City shall respond to Consultant’s Requests for Information in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Project timeframe.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.5 Consultant’s Representative. Consultant hereby designates Mohammad Ahmed – President or his designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Project, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Project under this Agreement.
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3.2.6 Coordination of Projects. Consultant agrees to work closely with City staff in the completion of the Project and shall be available to City’s staff, consultants and other staff at all reasonable times.
3.2.7 Standard of Care; Performance of Employees. Consultant shall complete the Project under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to complete the Project. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to complete the Project. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to complete the Project, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subConsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to complete the Project in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any work on the Project.
3.2.8 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Project. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.8.1 Employment Eligibility; Consultant. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time. Such requirements and restrictions include, but are not limited to, examination and retention of documentation confirming the identity and immigration status of each employee of the Consultant. Consultant also verifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the Term of the Agreement. Consultant shall avoid any violation of any such law during the Term of this Agreement by participating in an electronic verification of work authorization
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program operated by the United States Department of Homeland Security, by participating in an equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, or by some other legally acceptable method. Consultant shall maintain records of each such verification, and shall make them available to the City or its representatives for inspection and copy at any time during normal business hours. The City shall not be responsible for any costs or expenses related to Consultant’s compliance with the requirements provided for in Section 3.2.8 or any of its sub-sections.
3.2.8.2 Employment Eligibility; Subcontractors, Consultants, Sub-subcontractors and Subconsultants. To the same extent and under the same conditions as Consultant, Consultant shall require all of its subcontractors, consultants, sub-subcontractors and subconsultants performing any work or Services relating to the Projects or this Agreement to make the same verifications and comply with all requirements and restrictions provided for in Section 3.2.8.1.
3.2.8.3 Employment Eligibility; Failure to Comply. Each person executing this Agreement on behalf of Consultant verifies that they are a duly authorized officer of Consultant, and understands that any of the following shall be grounds for the City to terminate the Agreement for cause: (1) failure of Consultant or its subcontractors, consultants, sub-subcontractors or subconsultants to meet any of the requirements provided for in Sections 3.2.8.1 or 3.2.8.2; (2) any misrepresentation or material omission concerning compliance with such requirements (including in those verifications provided to the Consultant under Section 3.2.8.2); or (3) failure to immediately remove from the Projects any person found not to be in compliance with such requirements.
3.2.8.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.2.8.5 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.2.8.6 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Although the SCAQMD and CARB limits
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and requirements are more broad, Consultant shall specifically be aware of their application to "portable equipment", which definition is considered by SCAQMD and CARB to include any item of equipment with a fuel-powered engine. Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.2.9 Insurance.
3.2.9.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Consultant shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$1,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $2,000,000 general aggregate applying separately to the work performed under the Contract
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non-owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage. (iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
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(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) PROFESSIONAL LIABILITY Professional Liability (Errors and Omissions) insurance appropriate to Consultant’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.
In the event Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).
Consultant shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Consultant shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either: (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to VVTA, its board members, officers, officials, employees and agents; or (ii) Consultant shall provide a financial guarantee, satisfactory to VVTA’s Executive Director or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall the City be responsible for the payment of any deductibles or self-insured retentions.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Consultant shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Consultant shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The General Liability (including ongoing and completed operations) and Automobile Liability shall name City and its officers, officials, employees, agents and volunteers as an additional insured. Such policy/ies of insurance shall be endorsed so Consultant’s insurance shall be primary and no contribution shall be required of City. The coverage shall contain no special limitations on the scope of protection afforded to the City and its officers, officials, employees, agents and volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City and its officers, officials, employees, agents and volunteers. Should Consultant maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
If the Professional Liability (Errors and Omissions) insurance policy is written on a claimsPage 120 of 334 CA-7
made form:
1. The retroactive date must be shown, and must be before the effective date of the Agreement or the commencement of work by Consultant.
2. Insurance must be maintained and evidence of insurance must be provided for at least 3 years after any expiration or termination of the Agreement or, in the alternative, the policy shall be endorsed to provide not less than a 3-year discovery period.
3. If coverage is canceled or non-renewed, and not replaced with another claimsmade policy form with a retroactive date prior to the effective date of the Agreement or the commencement of work by Consultant, Consultant must purchase extended reporting coverage for a minimum of 3 years following the expiration or termination of the Agreement.
4. A copy of the claims reporting requirements must be submitted to VVTA for review.
5. These requirements shall survive expiration or termination of the Agreement.
Consultant shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City Manager or his/her designee prior to City’s execution of the Agreement and before work commences.
If at any time during the life of this Agreement or any extension, Consultant or any of its subconsultants fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Consultant shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Consultant of its responsibilities under this Agreement.
Upon request of City, Consultant shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Agreement.
The fact that insurance is obtained by Consultant shall not be deemed to release or diminish the liability of Consultant, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the
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liability of Consultant, its principals, officers, employees, agents, persons under the supervision of Consultant, vendors, suppliers, invitees, sub-consultants, subconsultants, or anyone employed directly or indirectly by any of them.
If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each subconsultant to provide insurance protection in favor of City and its officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subconsultants' certificates and endorsements shall be on file with Consultant and City prior to the commencement of any work by the subconsultant.
3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In completing the Project, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Rates and Total Compensation. Consultant shall receive compensation, including authorized reimbursements, for all services rendered under this Agreement at the rates set forth in Exhibit B for the Project, attached hereto and incorporated herein by reference. The total compensation, including authorized reimbursements, shall not exceed the total costs outline in Exhibit B. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Projects, but which the parties did not reasonably anticipate would be necessary at the
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execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 Ownership of Materials and Confidentiality
3.5.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically, electronically or otherwise recorded or stored, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of five (5) years following completion of the Projects, and shall make copies available to City upon the payment of actual reasonable duplication costs. In addition, before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.
3.5.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.
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3.5.2 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Projects or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than these Projects without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than these Projects, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of
3.6 General Provisions.
3.6.1 Termination of Agreement.
3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination.
Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant:
Infinity Technologies
3017 Douglas Blvd, Suite 300
Roseville, CA 95661
Attention: Mohammad Ahmed - President
City:
City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
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Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.6.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
3.6.5 Indemnification. To the furthest extent allowed by law, Consultant shall indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) that arise out of, pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Consultant should subcontract all or any portion of the services to be performed under this Agreement, Consultant shall require each sub-consultant to indemnify, hold harmless and defend the City and its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.
3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.6.9 City’s Right to Employ Other Consultants. City reserves right to employ other Consultants in connection with these Projects.
3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
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3.6.11 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.6.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.6.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or sub-consultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present
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or anticipated material benefit arising therefrom.
3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any sub-consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7 Subcontracting.
3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
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NAME OF CONSULTANT: Infinity Technologies
*By:
_______________________________
Mohammad Ahmed - President
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED.
Attach Certificate of Notary Acknowledgement
OWNER: CITY OF NORCO, a municipal corporation
*By:
________________________________
Robin Grundmeyer, Mayor
ATTEST:
________________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
________________________________
Harper & Burns, LLC, City Attorney
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EXHIBIT A
SCOPE OF WORK
Scope of Work
The selected consultant will be required to provide the following services:
Tasks
(a) ArcGIS Data and Mapping Support Services
The qualified candidate or firm will be required to assist with the maintenance and update of all existing layers. These services will include, but are not limited to, creating new datasets, create and update GIS maps, advise the City on matters relating to GIS projects and software, provide customized solutions for special projects, and integration with the City's asset management and work order software called Central Square EAM (formerly Lucity).
(b) ArcGIS Server Professional Services
Qualified candidate or firm will be required to assist the City with all existing applications as well as with the development of new applications. This includes but is not limited to administration, design, development, and implementation. The qualified candidate or firm will also provide upgrade and maintenance support for the Arc GIS Server. (c) Application Development Professional Services
The qualified candidate or firm will also need to have proven experience with and extensive knowledge of ArcGIS Server. Application development may be required with ArcGIS Desktop or ArcGIS Server. The qualified candidate or firm should submit examples of such applications and interactive maps using this technology that they have developed and maintained successfully with clients. Qualified candidate or firm will be required to use best practices for application development, including but not limited to utilization of proper coding standards, security measures and design, documentation, architecture, and naming conventions.
(d) ArcGIS Online Support
The qualified candidate or firm will need to have proven experience administering, setting up, and managing web applications for ArcGIS Online.
(e) Network Administration
The qualified candidate or firm will assist the City with some network administration. The selected firm will need to have proven experience with deploying applications with a reverse proxy, knowledge of best practices with security when deploying GIS applications, and knowledge of server and network requirements when deploying GIS applications.
(f) On-Call Support
The qualified candidate or firm will need to be available to assist the City in resolving emergency GIS web application system outages. This support may need to occur after business hours and/or on weekends.
(g) Transfer of Knowledge, Training, and Documentation
The qualified candidate or firm will be required to transfer knowledge as needed, provide training to staff when requested, and be able to create useful documentation when needed.
(h) As-built scanning
There are two types of engineer drawings: as-built and Contract drawings. Contract drawings are issued by design firms prior to construction. As-built drawings are issued after construction is complete. Distinguishing between different drawing types is important as details contained in Contract drawings may not necessarily be the infrastructure that was actually constructed. The Consultant is expected to develop a plan for barcode labeling and scanning all as-builts drawings and tentative mylars; this plan will be consistent with existing bar code efforts on existing engineering drawings.
This will include developing a tracking system to get updates in a timely and quality manner, including:
Develop a procedure for pick up and tracking of As-builts Keep a database of unique barcodes so no duplicates are encountered Storage of As-built Scans
Method to update Scans
(i) – Digitize data from as-builts and/or CAD files
The Consultant is expected to develop a plan for updating the GIS data from as-builts or CAD files to GIS Data. This could happen in two different phases as we might enter data in a tentative phase first. Consultant will also be responsible for developing a data validation system to ensure data is being entered in correctly, including:
The ability to convert CAD and as-built plans for water and sewer infrastructure to GIS data.
Conversion standards must be outlined
Set data review processes
Ensure quality control/quality assurance requirements are followed Hyperlinking as-builts to GIS data
(j) – Other GIS Data updates and change request
At times there will be the need to update other datasets, the updates would include spatial and/or attributes. Some elements of the task are listed below but others may be included as needed, including:
County data updates
Leak Report data geocoding
Creation, maintenance, and update of feature classes as needed Master address table update
811 integration into EAM
(k) – Map book creation and updating
The City currently has a set of Map books that were created in ArcMap. We would like to take these maps and convert them to ArcGIS Pro and redesign the basic look and feel of the map books. We will then want to have as-needed updates of these maps and yearly updates of a printed version, including:
Provide map book updates on a yearly basis
Work with Western on new version of Map books created in ArcGIS Pro Provide PDF version of Map books on quarterly basis with possible hyperlinking between different pages
(l) – Other Tasks
Other tasks that could come up from time to time may include but not limited to the following:
Ad-hoc projects as prioritized, or wherever deadlines are critical Data clean up
Potential migration to the new Esri utility network
Custom web application using ArcGIS Web AppBuilder
Define Standards
Before any data is edited or developed, it is important that the City and the consultant establish certain standards. For instance, what type of software will be used? What will be the workflow implemented to update the enterprise geodatabase? What is an acceptable level of data accuracy? This section provides a list of recommended data standards but the City will want the consultant to provide their professional recommendations.
Software Standards - The consultant should standardize on ESRI software, as it is the industry standard.
Coordinate System Standards – Use
NAD_1983_StatePlane_California_VI_FIPS_0406_Feet
Accuracy Standards - Accuracy standards are very important to define upfront.
Accuracy should be a high priority, otherwise infrastructure could be inadvertently damaged resulting in environmental contamination or loss of service. It is recommended that a positional standard of less than 3 feet for buried infrastructure.
Quality Control
Where acceptable, the consultant must provide a detailed description of the proposed approach for the quality control procedures used for the tasks listed above. The consultant shall be responsible for correcting errors or other inconsistencies that represent noncompliance with the specifications agreed to by the consultant and the City.
It is recommended that in addition to other quality control measures the consultant utilizes ArcGIS Data Reviewer checks for water utilities.
Service Level
For each of the above tasks consultant should describe the normally expected service time frames. If applicable, service time frames may be quantified according to volume of work involved in the task. For example, state the expected completion time for scanning as-builts per number of pages, making edits to assets, updating map books, etc. For nonspecific tasks state service level time frames will be agreed upon at the time the task is requested.
Service level time frames may be refined or developed further during contract negotiations.
Value Added - Additional Work
The Consultant is encouraged in its proposal to identify any additional work that is not specified in this Scope of Work that would benefit the GIS or the City as a whole. If identified, this additional work must be included and separated out in the Consultant's Proposal and Fee Schedule as optional services.
Security
Security of the City’s data and systems is paramount. To ensure appropriate security considerations are incorporated, the following information must be included in the proposal. Failure to include the appropriate information may result in proposals be disqualified.
Provide a copy of the firm’s cyber security and/or risk governance policy. If no such policy exists, describe the firm’s cyber security posture and how the firm approaches securing its systems, data, and people.
Describe the cyber security controls in place to protect systems that would be used to access and update the City’s systems and data; such as Advanced Threat Protection,
Threat Monitoring, Intrusion Prevention, etc. It is not necessary to provide specific or proprietary details, but describe the technologies and controls in place. Describe the security process and protocols regarding firm’s personnel. Include information on how personnel are vetted, background checks, and how access to Norco’s data is managed, monitored, and controlled.
Describe any sub-consulting or sub-contracting firms that will be employed to provide the requested services. Include information on operations conducted outside the United States, and how the employed resources are vetted by the firm. Describe how data will be moved between the firm’s and Norco’s systems and any configurations, technology, and procedures used to ensure data remains secure. Norco utilizes a secure remote access portal as the only approved method to access the City’s systems remotely. Describe any additional considerations the firm has regarding remote access.
Describe any cybersecurity insurance the firm holds in the case of malware, ransomware, or data breach impacting the City’s data or systems.
CA-16
EXHIBIT B
INFINITY TECHNOLOGIES PROPOSAL AND FEE SCHEDULE
CA-17
GENERAL LIABILITY ENDORSEMENT
CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
(951) 270-5677
A. POLICY INFORMATION Endorsement # ________________________
1. Insurance Company ____________________________________________ Policy Number _____________________
2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________
3. Named Insured _______________________________________________
4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________
5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________
6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________
7. Coverage is equivalent to:
Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability "Occurrence" Form CG0001
______________________________________________
8. Bodily Injury and Property Damage Coverage is:
____________________________________"occurrence"
Note: The City of Norco standard insurance requirements specify "occurrence" coverage. "Claims-made" coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.
CA-18
9. Description of Project:
ANNUAL ON-CALL PROFESSIONAL SERVICES
FOR GIS SUPPORT AND INTEGRATION
FISCAL YEARS 2023-24 TO 2025-26
The general items of work to be done hereunder consist of:
The Project includes furnishing all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply GIS implementation and integration services on an as-needed basis necessary.
B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. INSURED. As respects any work performed on the above described Projects, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Projects for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Projects; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured's schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage,
CA-19
“Occurrence" Form CG 0001; or
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company's limit of liability.
5. PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
______________________________
(Telephone Number)
CA-20
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE
INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________
CA-21
AUTOMOBILE LIABILITY ENDORSEMENT
CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
(951) 270-5677
A. POLICY INFORMATION Endorsement #_____________________
1. Insurance Company _____________________________________________ Policy Number _____________________
2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________
3. Named Insured________________________________________________
4. Address of Named Insured________________________________________
5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________
6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.
2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy shall: (a) be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers; or (b)
CA-22
stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 ("any auto") and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company's limit of liability.
5. PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
____________________________________________________
(Telephone Number)
CA-23
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE
INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________
CA-24
WORKER'S COMPENSATION/EMPLOYER'S LIABILITY ENDORSEMENT
CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
(951) 270-5677
A. POLICY INFORMATION Endorsement # ________________________
1. Insurance Company ____________________________________________ ("the Company")
Policy Number _________________________________________________
2. Effective Date of this Endorsement ________________________________
3. Named Insured_________________________________________________
4. Employer's Liability Limit (Coverage B)______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.
CA-25
C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE
INSURER
I, _______________________, warrant that I have authority to bind (Print/Type Name)
the below-listed insurance company and by my signature hereon do so bind this company.
_______________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.F.
To: Honorable Mayor and City Council Members
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:
Regional Recycled Water Memorandum of Understanding for the Western Riverside County Regional Wastewater Authority Member Agencies
RECOMMENDATION:
Sign and enter into a Memorandum of Understanding (MOU) by and among the City of Corona, City of Norco, Jurupa Community Services District, Home Gardens Sanitary District, Western Municipal Water District and the Western Riverside County Regional Wastewater Authority, regarding the design, construction, operation, and capacity ownership in certain recycled water facilities.
SUMMARY:
As part of ongoing discussions to develop a Recycled Water Program, the member agencies of the Western Riverside County Regional Wastewater Authority has developed a Memorandum of Understanding Agreement to act as the foundation outlining the capacity, preliminary cost estimates, construction cost allocation, grant funding allocation, and flow entitlements for a future contractual agreement for each of the agencies. Staff is recommending the City Council approve the MOU.
BACKGROUND:
Since 2005, Norco has invested in the development of a recycled water system and strategies utilizing non-potable and recycled water resources to supplement its overall water supply portfolio and help address ongoing and long-term drought conditions.
Unfortunately, the State permit necessary to use recycled water from the Western Riverside County Regional Wastewater Authority (WRCRWA) treatment plant got bogged down in legal challenges that took over a decade to resolve. A regional permit for WRCRWA was approved by the State in 2018 and Norco has been actively working with the other member agencies of WRCRWA to develop a Regional Recycled Water Program that can supply recycled water to any member agency.
As part of the Recycled Water Program, Jurupa Community Services District (JCSD) has taken the lead on the design and construction of the Recycled Water Pump Station and the Northerly Pipeline to convey recycled water from the pump station to a future connection with the Inland Empire Utilities Agency. By investing in this infrastructure, the member agencies of WRCRWA are creating a new source of water for our communities and reducing reliance on groundwater to serve customer needs. A Memorandum of Understanding (MOU) has been developed by the member agencies and is intended to be the foundation outlining the capacity, preliminary cost estimates, construction cost allocation, grant funding allocation, and flow entitlements for a future contractual agreement (MOU attached). This MOU is another step forward in the program to support Norco's water supply portfolio diversity and reliability.
This MOU will provide a non-binding commitment among the Parties for shared capacity ownership and joint funding of a recycled water pump station along with two transmission pipelines. The MOU memorializes the Parties' understandings regarding the ownership structure of the recycled water facilities and responsibilities for the design, construction, operations, and maintenance of those facilities. This MOU provides preliminary costs for the recycled water facilities and the application of available grant funding while recognizing the need for formal agreements to finalize the understanding. Norco will be contributing approximately $1,600,000 towards the construction of the new recycled water pump station. In addition, JCSD has agreed to fund Norco's capital contribution of $1,600,000 for the northerly pipeline which will be paid back annually over a 20-year period through a loan agreement that will come before the City Council in the future.
Approval of this MOU is part of the City's overall recycled water program strategy, which also includes development of our own recycled water reservoir, installation of recycled water hydrants, pressure relief valves, and direct service connections to Lake Norconian, Wayne Makin Park, Neil Snipes Park, and Pikes Peak Park. The recycled water pump station is anticipated to be constructed by the end of 2025 and staff will be working diligently to make sure necessary City system improvements are ready to provide recycled water service.
FISCAL IMPACT:
The preliminary capital investment anticipated to fund Norco's portion of the Recycled Water Pump Station is approximately $1,600,000. Funding for said costs will be allocated through a new Recycled Water Fund that will be established as part of the Fiscal Year 2023-24 budget process. Payment for Norco's portion of the Recycled Water Pump Station is not anticipated until June 2024. Annual loan payments for the northerly pipeline with JCSD will not begin until after the construction has been completed.
RELATIONSHIP TO STRATEGIC PLAN:
The approval of this MOU is consistent with Strategic Plan Goal No. 5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.
REVIEWED AND APPROVED BY:
Certified as to Availability of Funds: Lisette Free, Finance Director
Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):
WRCRWA MOU
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF CORONA, CITY OF NORCO, JURUPA COMMUNITY SERVICES
DISTRICT, HOME GARDENS SANITARY DISTRICT, WESTERN MUNICIPAL WATER
DISTRICT AND THE WESTERN RIVERSIDE COUNTY REGIONAL WASTEWATER
AUTHORITY REGARDING THE DESIGN, CONSTRUCTION, OPERATIONS AND CAPACITY
OWNERSHIP IN CERTAIN RECYCLED WATER FACILITIES
___________________________________________________________________________ This Memorandum of Understanding (“MOU”) is executed as of ___________, 2023 (“Effective Date”), by and among the City of Corona (Corona), City of Norco (Norco), Jurupa Community Services District (JCSD), Home Gardens Sanitary District (Home Gardens), Western Municipal Water District (Western Water) and the Western Riverside County Regional Wastewater Authority (WRCRWA), collectively referred to herein as “Parties” and individually as “Party.” I. Recitals
a. WRCRWA is a Joint Powers Authority (“JPA”) formed by and comprised of Corona, Norco, JCSD, Home Gardens and Western Water (“WRCRWA member agencies”) for the collection, treatment and disposal of treated wastewater and the production of recycled water from a 14 million gallons per day (MGD) capacity tertiary wastewater treatment facility located at 14634 River Road, Corona, California.
b. The purpose of this MOU is to provide a non-binding commitment among the WRCRWA member agencies for shared capacity ownership and joint funding of a recycled water pump station (“Recycled Water Pump Station”), a 24-inch diameter recycled water transmission pipeline (“Northerly Pipeline”), and a 20-inch diameter recycled water transmission pipeline (“Southerly Pipeline”). These facilities shall deliver recycled water produced at the WRCRWA Treatment Plant on behalf of the WRCRWA member agencies for designated beneficial uses.
The MOU memorializes the Parties’ understandings regarding the ownership structure of the recycled water facilities, and responsibilities for the design, construction, and operations and maintenance of those facilities. In addition, this MOU provides preliminary costs for the recycled water facilities, the application of available grant funding, while recognizing the need for formal agreements to finalize the understandings contained herein and implement the proposed recycled water infrastructure projects.
II. Recycled Water Infrastructure
a. The proposed Recycled Water Pump Station shall be located at the WRCRWA Treatment Plant site. The design of the Recycled Water Pump Station is being led by JCSD in coordination with WRCRWA. The WRCRWA member agencies may acquire capacity in that facility as specified in Section III, below. As currently identified through the preliminary design, the Recycled Water Pump Station shall be a combined station that will consist of two banks of pumps; one to supply the Northerly Pipeline and one to supply the Southerly Pipeline and an existing recycled water pipeline owned by Norco. JCSD shall work closely with WRCRWA on the design to ensure the facility meets WRCRWA design and operations standards.
Construction of the Recycled Water Pump Station shall be led by JCSD in coordination with WRCRWA, and WRCRWA shall own the Recycled Water Pump Station infrastructure assets
Memorandum of Understanding
Regarding Recycled Water Facilities
upon completion of construction and operational commissioning. WRCRWA shall be responsible for operations and maintenance of the Recycled Water Pump Station in a manner consistent with the WRCRWA Treatment Plant facilities.
b. The proposed Northerly Pipeline shall extend from the Recycled Water Pump Station into JCSD’s service area and shall convey recycled water to JCSD and to areas north of the WRCRWA service area for potential future sale or other designated beneficial uses. The design, construction, operations, and maintenance of the Northerly Pipeline shall be led by JCSD in coordination with WRCRWA. The WRCRWA member agencies may acquire capacity in that facility as specified in Section III, below. JCSD shall own the Northerly Pipeline infrastructure assets from the point of connection with the Recycled Water Pump Station. c. The proposed Southerly Pipeline shall extend from the Recycled Water Pump Station into Corona and convey recycled water to Corona and to the southerly portion of WRCRWA’s service area for potential future sale or other designated beneficial uses. The design, construction, operations, and maintenance of the Southerly Pipeline shall be led by Corona in coordination with WRCRWA. The WRCRWA member agencies may acquire capacity in that facility, as specified in Section III, below. Corona shall own the Southerly Pipeline infrastructure assets from the point of connection with the Recycled Water Pump Station.
III. WRCRWA Member Capacity Interests
a. The WRCRWA member agencies have each provided an expression of interest for capacity ownership in the Recycled Water Pump Station, Northerly Pipeline and Southerly Pipeline.
This information is being currently used by JCSD as the basis for the design of the Recycled Water Pump Station and the Northerly Pipeline, and to determine future proportionate capacity ownership and cost obligations among the WRCRWA member agencies acquiring capacity in these facilities.
The Southerly Pipeline has been previously designed and sized by the City of Corona. The capacity information provided by the WRCRWA member agencies will be used by Corona to determine future proportionate capacity ownership and cost obligations for the Southerly Pipeline among the participating WRCRWA member agencies.
The WRCRWA member agencies’ expressed capacity interests in the recycled water facilities are as follows:
Table 1 – Recycled Water Pump Station1
Agency Capacity (MGD) Percentage (%)
Corona 2.62 26%
Home Gardens 0.56 6%
Norco 1.70 17%
Western Water 1.54 15%
JCSD 3.73 37%
Total 10.15 100%
Memorandum of Understanding
Regarding Recycled Water Facilities
Table 2 – Northerly Pipeline1
Agency Capacity (MGD) Percentage (%)
Corona 1.50 15%
Home Gardens 0.56 6%
Norco 1.70 17%
Western Water 1.54 15%
JCSD 4.85 48%
Total 10.15 100%
Table 3 – Southerly Pipeline1
Agency Capacity (MGD) Percentage (%)
Corona 5.46 78%
Home Gardens 0.00 0%
Norco 0.00 0%
Western Water 1.54 22%
JCSD 0.00 0%
Total 7.00 100%
1 Percentages in Tables 1, 2 and 3 are rounded to the nearest whole number. Actual capacity will be expressed in percentages rounded to the hundredth.
Final capacity ownership in the Recycled Water Pump Station, Northerly Pipeline and Southerly Pipeline shall be the subject of subsequent agreements (“Construction, Operations and Maintenance Agreements”) to be executed by the participating Parties prior to construction, as described later in this MOU.
IV. Costs and Grant Funding
a. The Recycled Water Pump Station, Northerly Pipeline and Southerly Pipeline are each in various stages of the design process. As such, the Parties acknowledge that the cost estimates included herein are preliminary in nature and should be used for indicative purposes only. The currently estimated recycled water infrastructure costs are as follows:
Table 4 – Preliminary Project Cost Estimates
Recycled Water Facility Currently Estimated Costs 2
Recycled Water Pump Station $17.90 million
Northerly Pipeline $16.01 million
Southerly Pipeline $6.42 million
2 The costs for the Recycled Water Pump Station and Northerly Pipeline include construction costs escalated to the midpoint of construction with a 20% contingency, plus applicable project development and project implementation support costs.
Costs for the Southerly Pipeline are based upon construction bids with a 10% contingency, plus project development and project implementation support costs.
Memorandum of Understanding
Regarding Recycled Water Facilities
b. The Parties understand that the preliminary costs shown in Table 4 are subject to change through design completion, the bid process, and through final reconciliation after the completion of construction. The Parties acknowledge that final reconciled costs for the facilities will include project development costs as well as project implementation support costs referenced in Table 4. Project development costs are defined as planning, preliminary design, and environmental documentation. Project implementation support costs are defined as final design, permits, surveying, right-of-way acquisition, legal, geotechnical, bonding, construction, construction management, inspection, and project accounting. c. JCSD has applied for and secured various state, federal and local grants, and applied for State Revolving Fund (SRF) loan financing for the construction of a recycled water distribution system serving its service area, which includes portions of the recycled water infrastructure described herein. Subject to final grant agreement approval among JCSD and the granting agencies, and the approval and execution of a Construction, Operations and Maintenance Agreement among the WRCRWA member agencies acquiring capacity in the Recycled Water Pump Station, JCSD shall commit $3.2 million in grant proceeds to reduce final reconciled costs for the Recycled Water Pump Station. The benefit of the grant proceeds shall be shared in proportion to capacity ownership among JCSD and the WRCRWA member agencies acquiring capacity in the Recycled Water Pump Station. JCSD shall seek SRF financing for JCSD’s and the WRCRWA member agencies’ eligible costs associated with acquiring capacity in the Northerly Pipeline. The WRCRWA member agencies acquiring capacity in the Northerly Pipeline acknowledge that SRF financing through JCSD shall be at JCSD’s sole discretion and subject to the terms and conditions of the SRF financing agreement with the state.
V. Future Construction, Operations and Maintenance Agreements a. The WRCRWA members shall acknowledge binding commitments to acquire capacity in the Recycled Water Pump Station, Northerly Pipeline and Southerly Pipeline through the future execution of Construction, Operations and Maintenance Agreements. A separate agreement shall be developed for each recycled water facility based upon the WRCRWA member agencies participating in the facility, the design and construction status of each facility, future facility ownership, operations and maintenance responsibilities, and other factors. The lead agency for the preparation of each agreement and anticipated Parties to the agreements based upon currently requested capacity ownership shown in Table 1, Table 2 and Table 3 are as follows:
Table 5 – Construction, Operations and Maintenance Agreements Agreement Lead Agency Anticipated Parties
Recycled Water Pump Station JCSD
WRCRWA, Corona, Norco,
JCSD, Western Water,
Home Gardens
Northerly Pipeline JCSD Corona, JCSD, Western
Water, Home Gardens
Southerly Pipeline Corona Corona, Western Water
Memorandum of Understanding
Regarding Recycled Water Facilities
b. The Construction, Operations and Maintenance Agreements shall include terms and conditions to comprehensively support the implementation and long-term operations of the recycled water facilities. The agreements will also include all financial provisions related to the proportionate reimbursement of project development and project implementation support costs, final construction cost reconciliation, the application of grant funds and eligible SRF financing, and cost allocation related to operations, maintenance, replacement and refurbishment of the facilities, as well as provisions relating to budgeting, accounting, and payment.
IN WITNESS WHEREOF, the Parties have agreed to execute this MOU as of the effective date.
Western Riverside County Regional Wastewater Authority
________________________________________ ___________
Name Date
City of Corona
_______________________________________ ___________
Robin Grundmeyer - Mayor Date
City of Norco
________________________________________ ___________
Name Date
Jurupa Community Services District
________________________________________ ___________
Name Date
Home Gardens Sanitary District
________________________________________ ___________
Name Date
ATTEST:
___________________________________
Dana Roa, CMC, City Clerk
Memorandum of Understanding
Regarding Recycled Water Facilities
Western Municipal Water District
________________________________________ ___________
Name Date
City Council
STAFF REPORT
Date: May 17, 2023 Agenda Item:
2.G.
To: Honorable Mayor and City Council Members
Prepared By: Lisette Free, Finance Director
Department: Finance
SUBJECT:
Fiscal Year 2022-23 Third Quarter Budget-to-Actual Report RECOMMENDATION:
Receive and File Fiscal Year 2022-23 Third Quarter Budget-to-Actual Report.
SUMMARY:
This report provides a budget-to-actual update of the various operating funds for the first three quarters of Fiscal Year 2022-23. As additional information, projected fiscal year-end revenue and expenditure information for the General Fund is also provided.
BACKGROUND:
This report provides current budget performance financial information on the City’s Operating Budget for various funds through the end of March 31, 2023. Attachment No. 1 provides summary of the General Fund budget-to-actual revenues and expenditures using the data available through March 31, 2023. As of March 31, 2023, forty-nine percent (49%) of the total Fiscal Year approved budget has been expended. This lower than anticipated expenditure rate is due delays in the submission of invoices for contractual services especially for Sheriff and Cal Fire services. On the revenue side, sixty-three percent (63%) of the total budgeted revenue has been received as of March 31, 2023.
The lower than anticipated revenue rate is also due to time lag in actual receipt of key revenues such as sales tax, property tax, motor vehicle license fees and franchise fees.
Attachment No. 1, Page 2 provides a recap of the estimated Fiscal Year 2022-23 General Fund's fund balance including the emergency reserve account. Attachment 2 provides the status of all other Operating Funds as of March 31, 2023. For the benefit of residents in various Landscape Maintenance Districts (LMDs), this quarterly report also provides budget to actual report for each LMD in Attachment No. 3.
General Fund Revenues
Total General Fund revenues (Attachment No. 1), is estimated to be $27,947,293 at yearend compared to total approved budget amount of $28,483,833 for a variance of ($536,540). This is lower than previously projected during mid-year budget amendment largely from sales and other taxes and franchise fees. It is important to note that during the mid-year budget amendment, General Fund revenues were revised significantly lower in community development fee categories.
General Fund Expenditures
Based on year-end projections (Attachment No. 1), total General Fund expenditures for FY 2022-23 is estimated to be $24,889,819 compared to total approved budget amount of $26,424,067 for an estimated favorable budget variance of $1,534,248 Most departments are projected to expend less than their budget appropriation. The year-end estimate is based on actual expenditures through March 31st including adjustments for lag in expenditures. It is important to note that the adopted General Fund expenditure budget was reduced by shifting $2,495,942 of public safety (fire and sheriff) costs from the General Fund to ARPA.
Fund Balance – General Fund
Attachment No. 1, Page 2 provides projected year-end fund balance information. Fund balance amount is estimated using actual beginning fund balance at July 1, 2022; adding total FY 2022-23 estimated year-end revenues and subtracting total FY 2022-23 estimated year-end expenditures. The year-end projected savings in expenditures and cost shifts to the ARPA Fund are expected to result into $3,057,474 increase in fund balance during the Fiscal Year. Fund balance is estimated to increase from $23,998,636 at the end of FY 2022-23 to $27,056,110. It is to be noted that fund balance includes approximately $6.2 million that is designated for emergencies pursuant to City Council Resolution. The Special Asset Revenue Fund also has estimated available fund balance of $6 million.
American Rescue Plan Act (ARPA)
The American Rescue Plan Act Fund was adopted by the City Council on October 20, 2021. ARPA provides Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) to all cities in the United States. The purpose of the funding is to help cities respond and recover from the health and economic impacts from the worldwide Coronavirus Pandemic (COVID-19). City Council approved FY 2022-23 appropriation in the amount of $3.4 million from the City's total allocation of $6.4 million. Overall, ARPA expenditures are tracking to the adopted budget (Attachment No. 2).
It is important to note because the City’s allocation of ARPA funds is less than $10 million, Department of Treasury Regulations allows the City to use all of its allocation as lost revenue replacement. This allows the City Council to appropriate ARPA funds for any legal government purpose except those that are prohibited. To provide flexibility to the City Council in the way these funds are used, the City is treating all of its allocation as lost revenue replacement.
Other Funds
Water Fund
Total Water Fund operating expenses of $8.2 million and Water Fund revenues of $8.6 million through March 31, 2023 are tracking to the budget. The main expense is purchased water. Total revenues are projected to exceed total expenses creating increase in working capital which will ensure ongoing contributions to the Water Fund
operating and rate stabilization reserves; and to Water Capital Project Fund, for capital replacement. (Attachment No. 3)
Sewer Fund
Total Sewer Fund operating revenues of $5.2 million and $4.5 million in operating expenses as of March 31, 2023, appear to be in accordance with amended budget. Total projected revenues are expected to exceed total projected expenses creating available working capital. This increase in working capital will go towards funding for future sewer capital projects. (Attachment No. 3)
Nancy Adrian Newman Trust Fund
At the February 6, 2019 Council Meeting, the City accepted a contribution from the Nancy Adrian Newman Trust fund for the Party Pardners Program for a total of $133,326. The program re-commenced again with the FY 2022-23 budget. Total Trust Fund revenues of $6,287 and $6,287 in expenditures as of March 31, 2023. Expenditures are projected less than budgeted due to staffing vacancies. (Attachment No. 3) Other Funds
Other miscellaneous operating Funds including Gas Tax, NPDES, Miscellaneous Grant Funds and Supplemental Law Enforcement are projected to end the year in line with the approved budget. CDBG Fund is projected to end the year lower than the approved budget due to postponing the CDBG capital grant to Fiscal Year 2023-24. (Attachment No. 3)
Measure R Fund
Total Measure R Fund revenues of $5 million and $2.2 million in expenditures as of March 31, 2023. It is estimated that total actual revenues will exceed the amended budget amount of $8.2 million. Actual revenues are running ahead of budget by about $307,049.
Expenditures are projected to come in significantly below budget due to significant amount of time required to design and execute capital projects. Projects which are not completed by the end of the fiscal year, will be carried over to next fiscal year along with the previously approved appropriations. Measure R Citizen’s Oversight Committee (COC) reviewed Measure R Third Quarter Budget Performance Report (Attachment 5) at their April 26, 2023 COC meeting.
Landscape Maintenance Districts
Staff presents the quarterly budget to actual reports on the LMDs to help residents to better understand how LMD assessment receipts are being expended. Attachment 4 provides a budget to actual comparison of each District’s revenues and expenditures through March 31, 2023. The quarterly budget to actual report is also intended to assist staff to better monitor and control costs to ensure that expenditures are within amounts approved and covered by levies to homeowners.
As of March 31, 2023, the first installment of the annual assessments has been received for each District. Based on the amounts received from the first installment for each of the Districts, staff believes that budgeted revenue numbers would likely be achieved by the end of the fiscal year. Actual expenditure amounts shown for each District represent costs that have been paid through March 31, 2023. These costs are typically lower than actual costs incurred due to the time lag between when services are provided by contractors
and the time their invoices are submitted and paid. Attachment 4 provides expenditure data by category for each district through March 31, 2023.
More complete information, including fund and cash balances, will be provided with the year-end report when all assessment receipts and expenditures for the fiscal year are fully accounted.
FISCAL IMPACT:
This report is for information only.
RELATIONSHIP TO STRATEGIC PLAN:
The Third Quarter Budget Performance Report is consistent with Strategic Direction #3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.
REVIEWED AND APPROVED BY:
Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 1 Page 1
City of Norco
General Fund Budget to Actual
Third Quarter Budget Performance Ending March 31, 2023
Amended
Adopted Budget 3/31/2023 Remaining % FY 22/23
General Fund Budget as of 03/23 Actual Budget Achieved Projected
REVENUES
Property Taxes $ 2,370,071 $ 2,710,689 $ 1,490,955 $ 1,219,734 55% $ 2,641,123 Sales Taxes 10,925,331 11,118,641 6,571,522 4,547,119 59% 10,623,380 Motor Vehicle License Fees 3,026,965 3,362,820 1,695,866 1,666,954 50% 3,364,406 Other Taxes 2,215,176 2,145,115 1,545,020 600,095 72% 2,044,137 Franchise Fees 2,112,013 2,310,154 1,042,390 1,267,764 45% 2,184,121 Intergovernmental 300 25,300 145 25,155 1% 125,145
Fines and Penalties 239,645 236,627 174,864 61,763 74% 235,333 Interest/Lease Income 807,804 821,804 672,311 149,493 82% 820,552 Community Development Fees 4,874,243 2,034,639 1,792,738 241,901 88% 2,231,747 Community Services/Recreation 760,777 777,410 608,897 168,513 78% 702,227 Other Revenues 1,375,135 1,361,110 1,179,584 181,526 87% 1,399,483 Administrative Overhead/Operating Transfers 1,580,032 1,579,524 1,247,548 331,976 79% 1,575,639 Total Revenues 30,287,492 $ 28,483,833 $ 18,021,840 $ 10,461,993 $ 63% $ 27,947,293
EXPENDITURES
Sheriff $ 7,552,955 $ 6,177,969 $ 2,067,923 $ 4,110,046 33% $ 6,044,109 Citizens on Patrol 24,037 27,607 15,351 12,256 56% 23,554 Crossing Guards 56,000 72,000 32,060 39,941 45% 63,668
Total Sheriff Protection 7,632,992 6,277,576 2,115,333 4,162,243 34% 6,131,331 Fire Suppression & EMS (CalFire) 5,044,412 3,894,412 90,611 3,803,801 2% 3,894,976 Norco Animal Rescue Team 8,876 25,692 20,133 5,559 78% 25,592 Total Fire 5,053,288 3,920,104 110,745 3,809,359 3% 3,920,568 Recreation Services 1,047,524 1,069,505 618,801 450,704 58% 876,303 Special Events 160,023 160,023 89,253 70,770 56% 121,347 Youth, Sports & Family Services 598,186 609,786 270,341 339,445 44% 377,748 Senior Citizens 288,078 304,470 137,925 166,545 45% 208,893 Senior-RCTC 45,927 45,927 33,599 12,328 73% 42,518
Total Community Services 2,139,738 2,189,711 1,149,920 1,039,791 53% 1,626,809 Animal Services 953,852 1,013,472 680,980 332,492 67% 954,589 Non-Departmental 3,377,863 3,662,063 2,759,415 902,648 75% 3,474,912 City Clerk 574,217 584,629 363,558 221,071 62% 549,910
City Manager 452,670 452,670 546,761 (94,091) 121% 684,798 Communications 260,422 325,822 148,462 177,360 46% 296,723 Human Resources 237,354 247,523 166,616 80,907 67% 228,386 Economic Development 122,669 122,669 47,474 75,195 39% 114,450 Finance 802,202 810,802 511,303 299,499 63% 696,637
Total Admin, Econ. Dev & Finance 2,449,534 2,544,115 1,784,174 759,941 70% 2,570,904 City Council 99,767 99,767 63,498 36,269 64% 87,662
City Attorney 250,000 250,000 163,727 86,273 65% 250,000 Total City Council & City Attorney 349,767 349,767 227,225 122,542 65% 337,662 Engineering 443,914 494,094 308,744 185,350 62% 440,369 Inspection 20,000 20,000 10,846 9,154 54% 16,000
Parkway Maintenance 102,642 104,662 61,646 43,016 59% 79,980 Total Public Works & Engineering 566,556 618,756 381,236 237,520 62% 536,349 Code Enforcement 382,293 376,005 136,482 239,523 36% 188,060 Building & Safety 1,080,878 1,081,928 654,465 427,463 60% 920,978 Planning 648,849 794,841 402,751 392,090 51% 828,748
Total Community Development 2,112,020 2,252,774 1,193,697 1,059,077 53% 1,937,786 Park Maintenance 1,338,641 1,402,901 942,450 460,451 67% 1,465,165 Facilities Maintenance 1,836,727 2,192,828 1,500,434 692,394 68% 1,933,744 Total Facilities and Maintenance 3,175,368 3,595,729 2,442,883 1,152,846 68% 3,398,909 Total Expenditures 27,810,978 $ 26,424,067 $ 12,845,607 $ 13,578,460 $ 49% $ 24,889,819 Revenues Over (Under) Expenditures 2,476,514 $ 2,059,766 $ 5,176,233 $ (3,116,467) $ 3,057,474 $
Attachment 1 Page 2
City of Norco
General Fund - Fund Balance
For Fiscal Year-Ended June 30, 2023
Rev/Exp Fund
GENERAL FUND Total Balance
Audited Beginning Balance, July 1, 2022 $ 23,998,636
FY 22-23 Estimated Revenues/Transfers In $ 27,947,293
FY 22-23 Estimated Expenditures/Transfers Out (24,889,819) Revenues Over (Under) Expenditures FY 2022-23 3,057,474 Estimated Ending Fund Balance, June 30, 2023 27,056,110 $ City of Norco
General Fund - Fund Balance Designations
For Fiscal Year-Ended June 30, 2023
Estimated Ending Fund Balance, June 30, 2023 $ 27,056,110 FY 2022-23 Reserve for Emergency (25% of Budget) (6,222,455) Designated for Special Projects* (1,043,000)
Estimated Uncommitted Fund Balanced June 30, 2023 19,790,655 $ * Note: $1,043,000 of Fund Balance is attributed to Trust Fund Deposits and Donations
Attachment 2 Page 1
City of Norco
Schedule of American Resuce Plan Act Revenues & Expenditures Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
American Rescue Plan Act (ARPA) Budget Actual Achieved
Revenues:
ARPA Revenues 3,380,221 $ 3,380,221 $ 100%
Interest Income 17,500 9,739 56%
Total Revenues 3,397,721 $ 3,389,960 $ 100%
Expenditures:
Covid-19 Related Salaries 37,438 $ 37,438 $ 100%
Unemployment 4,678 4,678 100%
Special Departmental 57,552 57,552 100%
CalFire Contractual Services 1,150,000 1,150,000 100%
Law Enforcement Contractual Services 1,345,942 1,043,843 78% Utility Subsidy Program 107,111 107,111 100%
Homeless Programs and Services 500,000 187,572 38%
Small Business Grant Program 45,000 65,000 144%
Equipment 150,000 - 0%
Total Expenditures 3,397,721 $ 2,653,194 $ 78%
Revenues Over (Under) Expenditures $ - $ 736,766
Attachment 3 Page 1
City of Norco
Schedule of Other Funds Revenues & Expenditures
Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
Fund Description Budget Actual Achieved
WATER FUND
Revenues $ 13,562,316 $ 8,573,198 63%
Expenditures 13,774,454 8,158,482 59%
Revenues Over (Under) Expenditures (212,138) $ 414,717 $
SEWER FUND
Revenues $ 7,915,708 $ 5,222,714 66%
Expenditures 7,425,416 4,516,365 61%
Revenues Over (Under) Expenditures 490,292 $ 706,349 $
GAS TAX
Revenues $ 692,662 $ 410,844 59%
Expenditures 965,848 501,300 52%
Revenues Over (Under) Expenditures (273,186) $ (90,456) $
NPDES FUND
Revenues $ 133,000 $ 70,567 53%
Expenditures 182,237 93,302 51%
Revenues Over (Under) Expenditures (49,237) $ (22,735) $ CDBG
Revenues $ 230,089 $ 12,000 5%
Expenditures 230,089 12,000 5%
Revenues Over (Under) Expenditures $ - $ -
NANCY ADRIAN NEWMAN TRUST
Revenues $ 36,264 $ 6,287 17%
Expenditures 36,264 6,287 17%
Revenues Over (Under) Expenditures - $ - $
MISCELLANEOUS GRANTS
Revenues $ 2,367,892 $ 97,771 4%
Expenditures 2,367,892 173,383 7%
Revenues Over (Under) Expenditures - $ (75,612) $
SUPPLEMENTAL LAW ENFORCEMENT
Revenues $ 165,271 $ 123,605 75%
Expenditures 165,271 123,605 75%
Revenues Over (Under) Expenditures - $ - $
Attachment 4 Page 1
City of Norco
Schedule of Landscape Maintenance District Revenues & Expenses Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
Landscape Maintenance District #1 Budget Actual Achieved Revenues:
LMD #1 Assessments 11,667 $ 6,366 $ 55%
Total Revenues 11,667 $ 6,366 $ 55%
Expenditures:
Observation 4,546 $ 2,215 $ 49%
Tree Replacement 250 - 0%
Water Charges 4,425 2,444 55%
Electricity Charges 150 38 25%
Telephone Charges 200 235 117%
Landscape Maintenance 3,198 2,947 92%
Contractual 11,470 1,297 11%
Administrative Overhead 537 402 75%
Admin Fees-Property Taxes 150 111 74%
Incidentals 400 - 0%
Fuel - 18 N/A
Total Expenditures 25,326 $ 9,705 $ 38%
Revenues Over (Under) Expenditures $ (13,659) $ (3,340) Fund Balance:
Ending Fund Balance June 30, 2022 735 $
Attachment 4 Page 2
City of Norco
Schedule of Landscape Maintenance District Revenues & Expenses Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
Landscape Maintenance District #2 Budget Actual Achieved Revenues:
LMD #2 Assessments 174,963 $ 89,198 $ 51%
Interest Income - (23) NA
Total Revenues 174,963 $ 89,175 $ 51%
Expenditures:
Observation 22,570 $ 11,074 $ 49%
Tree Replacement 3,000 - 0%
Equestrian Trails 44,885 33,632 75%
Water Charges 34,710 26,301 76%
Electricity Charges 2,000 1,119 56%
Telephone Charges 206 - 0%
Landscape Maintenance 44,353 25,947 59%
Wet Lands Area 534 - 0%
Park Maintenance 9,614 7,580 79%
Contractual 13,150 2,596 20%
Administrative Overhead 7,340 5,504 75%
Admin Fees-Property Taxes 242 166 68%
Incidentals 1,000 1,715 171%
Fuel - 89 NA
Operating Contingency 3,186 - 0%
Total Expenditures 186,790 $ 115,723 $ 62%
Revenues Over (Under) Expenditures (11,827) $ (26,547) $ Fund Balance:
Ending Fund Balance June 30, 2022 (756) $
Attachment 4 Page 3
City of Norco
Schedule of Landscape Maintenance District Revenues & Expenses Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
Landscape Maintenance District #3 Budget Actual Achieved Revenues:
LMD #3 Assessments 98,120 $ 51,518 $ 53%
Interest Income - (15) NA
Total Revenues 98,120 $ 51,503 $ 52%
Expenditures:
Observation 18,182 $ 8,859 $ 49%
Equestrian Trails 7,040 9,547 136%
Tree Replacement 2,500 - 0%
Water Charges 41,870 21,697 52%
Electricity Charges 1,200 673 56%
Telephone Charges 65 - 0%
Landscape Maintenance 34,235 21,986 64%
Contractual 12,704 2,800 22%
Administrative Overhead 5,068 3,802 75%
Admin Fees-Property Taxes 266 117 44%
Incidentals 1,000 253 25%
Fuel - 71 NA
Operating Contingency 3,476 - 0%
Total Expenditures 127,606 $ 69,805 $ 55%
Revenues Over (Under) Expenditures (29,486) $ (18,302) $ Fund Balance:
Ending Fund Balance June 30, 2022 9,222 $
Attachment 4 Page 4
City of Norco
Schedule of Landscape Maintenance District Revenues & Expenses Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
Landscape Maintenance District #4 Budget Actual Achieved Revenues:
LMD #4 Assessments 494,209 $ 257,944 $ 52%
Interest Income - 329 NA
Total Revenues 494,209 $ 258,273 $ 52%
Expenditures:
Observation 31,818 $ 15,504 $ 49%
Equestrian Trails 88,516 78,544 89%
Tree Replacement 5,000 1,980 40%
Water Charges 131,852 75,078 57%
Electricity Charges 7,827 5,481 70%
Telephone Charges 739 222 30%
Landscape Maintenance 161,814 124,674 77%
Natural Open Space 14,472 - 0%
Wet Lands Area 5,884 - 0%
Park Maintenance 19,215 7,124 37%
Contractual 3,893 2,617 67%
Administrative Overhead 30,724 23,044 75%
Admin Fees-Property Taxes 401 288 72%
Incidentals 10,000 12,805 128%
Fuel - 125 NA
Operating Contingency 17,412 358 2%
Storm Sewer Lines 20,000 3,887 19%
Total Expenditures 549,567 $ 351,731 $ 64%
Revenues Over (Under) Expenditures $ (55,358) $ (93,457) Fund Balance:
Ending Fund Balance June 30, 2022 331,081 $
Attachment 4 Page 5
City of Norco
Schedule of Landscape Maintenance District Revenues & Expenses Third Quarter Budget Performance Ending March 31, 2023
Amended 3/31/2023 %
Landscape Maintenance District #5 Budget Actual Achieved Revenues:
LMD #5 Assessments 65,096 $ 34,501 $ 53%
Interest Income - 202 NA
Total Revenues 65,096 $ 34,703 $ 53%
Expenditures:
Observation 13,638 $ 6,644 $ 49%
Equestrian Trails 8,924 10,096 113%
Tree Replacement 500 - 0%
Water Charges 11,726 7,921 68%
Electricity Charges 621 255 41%
Telephone Charges 68 - 0%
Landscape Maintenance 17,842 11,262 63%
Park Maintenance - 5,872 NA
Contractual 2,704 1,027 38%
Administrative Overhead 2,956 2,218 75%
Admin Fees-Property Taxes 253 105 42%
Incidentals 1,000 253 25%
Fuel - 54 NA
Operating Contingency 3,825 - 0%
Land Improvement - Construction 75,000 - 0%
Total Expenditures 139,057 $ 45,707 $ 33%
Revenues Over (Under) Expenditures (73,961) $ (11,004) $ Fund Balance:
Ending Fund Balance June 30, 2022 151,517 $
Measure R Citizens' Oversight
Committee
STAFF REPORT
Date: April 26, 2023 Agenda Item:
1.B.
To: Honorable Chair and Committee Members
Prepared By: Lisette Free, Finance Director
Department: Measure R Citizens Oversight Committee
SUBJECT:
Fiscal Year 2022-2023 Third Quarter Measure R Budget Performance Report RECOMMENDATION:
Receive and File the Fiscal Year 2022-2023 Third Quarter Measure R Budget Performance Report and recommend transmittal to the City Council.
SUMMARY:
One of the Department’s annual goals is to timely inform the Measure R Citizen’s Committee (“Committee”) on actual budget results relative to Measure R’s annual adopted budget. This report provides information on how the Measure R actual financial results through March 31, 2023, compare to the adopted budget. Staff recommends that the COC reviews this report and recommends transmittal to the City Council.
BACKGROUND:
As part of revenue and expenditure reporting and monitoring program, staff provides the Committee with quarterly budget performance reports. Attachment A provides Measure R Fund summary data of budget-to-actual revenues and expenditures using the data available through March 31, 2023. This report reflects that $2,180,113 or 13% of the total appropriation of $17,160,927 has been spent as of March 31, 2023. However, it is important to note that actual expenditures incurred through this date are likely higher than this amount due to time lag between when work is done and when the City receives invoices and pays for the work. Additionally, appropriations are mostly for capital projects where there is substantial time lag between when a project is approved for funding and when work on the project actually commences.
Total Measure R Fund actual revenues through March 31, 2023 is $4,968,598, which represents 61% of total amended revenue budget of $8,210,548. The Measure R Transactions and Use Tax Revenue received is for sales transactions through January 31, 2023 - seven months receipt. Based on this data, staff estimates that total actual Measure R Transactions and Use Tax revenues will exceed the amended budget amount Attachment 5 - Page 1 of 4