Norco City Council
November 6, 2024

AGENDA
City Council
Wednesday, November 6, 2024
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Kevin Bash, Mayor
Greg Newton, Mayor Pro Tem
Katherine Aleman, Council Member
Robin Grundmeyer, Council Member
Berwin Hanna, Council Member

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1 potential case)

CONFERENCE WITH LABOR NEGOTIATOR
Agency designated representative: Interim City Manager Lisette Free Employee organization: Utility Workers Union of America, AFL-CIO Local 606 RECONVENE PUBLIC SESSION 7:00 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE Mayor Bash
INVOCATION Pastor Samuela Tuihalamaka
Beacon Hill Assembly of God
PRESENTATIONS Veterans and Military Families Month
Proclamation - Blue Star Mothers -
Moira Fisher
Supervisor Karen Spiegel District
Update - Video

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS

2. PUBLIC COMMENTS
This is the time when persons wishing to address the presiding governmental body regarding the Consent Calendar, Legislative Matters or items within the subject matter jurisdiction of the legislative body. Please submit a speaker card to the Meeting Clerk. Please limit comments to three minutes or less. The Ralph M. Brown Act limits the governmental body’s ability to respond to comments on non-agendized matters at the time such comments are made. The governmental body shall not discuss or act relative to any general public comment.

City Council Agenda - November 6, 2024

3. CONSENT CALENDAR
All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the presiding governmental body, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the governmental body request specific items be removed from the Consent Calendar. Items removed from the Consent Calendar will be separately considered under Item 4 of the Agenda.

3.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only
RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

Staff Report - Pdf

3.B. Approval of City Council Regular Meeting Minutes and Special Meeting Minutes
RECOMMENDATION:

Approve the City Council Regular Meeting Minutes of October 02, 2024 and Special Meeting Minutes of October 09, 2024 and October 10, 2024.

Staff Report - Pdf

3.C. Amendment of FY 24-25 Contractual Services budget for Community Development
RECOMMENDATION:

Appropriate additional funding in the amount of $60,000 for FY 2024-25 for contractual services in Community Development.

Staff Report - Pdf

3.D. Quarterly Investment Report for Quarter Ended September 30, 2024 RECOMMENDATION:

Receive and file the Quarterly Investment Report for the Quarter Ended September 30, 2024.

Staff Report - Pdf

City Council Agenda - November 6, 2024

3.E. Quarterly Purchase Orders Listing Between $25,000 to $49,999 RECOMMENDATION:

Receive and file the Quarterly Purchase Orders Listing for the Quarter Ended September 30, 2024.

Staff Report - Pdf

3.F. Supplemental Agreement with the County of Riverside for the Community Development Block Grant (CDBG) program for Fiscal Year 2024-25.

RECOMMENDATION:

Approve the Supplemental Agreement with the County of Riverside for the use of Fiscal Year 2024-25 Community Development Block Grant (CDBG) Funds in the amount of $13,050 and authorize the Interim City Manager to sign and execute the supplemental agreement to support Senior Recreation and Community Services.

Staff Report - Pdf

3.G. Amendment of the Compensation and Terms of the City Attorney’s Agreement
RECOMMENDATION:

Approve the City Attorney Agreement and additional appropriation in the amount of $25,000.

Staff Report - Pdf

3.H. Fiscal Year 2023-24 Year-End Budget to Actual Report RECOMMENDATION:

Receive and file Fiscal Year 2023-24 Year-End Budget to Actual Report Staff Report - Pdf

City Council Agenda - November 6, 2024

3.I. Amendment of FY 2024-25 Capital Improvement Program to include additional funding for the Grulla Lift Station Replacement Project, Acceptance of Bids, Award of Contract, and Approval of Project Plans for the Grulla Lift Station Replacement Project
RECOMMENDATION:

Appropriate additional funding for Fiscal Year 2024-25 CIP sewer budget in the amount of $220,500 for the Grulla Lift Station Replacement Project; accept bids and award a contract to Big Ben Inc. for the Grulla Lift Station Replacement Project in the amount of $2,378,635; authorize the City Manager to approve contract change orders up to 10 percent of the total bid amount, and approve the proposal from Krieger and Stewart to provide engineering construction support in the amount of $97,455.

Staff Report - Pdf

3.J. Acceptance of the Citywide SMART Irrigation Controller Upgrade as Complete (Project No. 54111.3)
RECOMMENDATION:

Accept the Citywide SMART Irrigation Controller Upgrade Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

Staff Report - Pdf

3.K. Approval of Change Orders for Herk Edwards Inc. Contract RECOMMENDATION:

Authorize the City Manager to approve change orders for the contract with Herk Edwards Inc. up to 10% of the original contract amount.

Staff Report - Pdf

3.L. Approve Three-Year Licensing Agreement with Saddle Sore Saloon for the use of the Parking Lot at California Avenue and Sixth Street RECOMMENDATION:

Approve three-year Licensing Agreement with Saddle Sore Saloon for the use of the parking lot at California Avenue and Sixth Street.

Staff Report - Pdf

City Council Agenda - November 6, 2024

3.M. Recap of Actions Taken by the Planning Commission at its Meeting Held on October 09, 2024
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on October 09, 2024.

Staff Report - Pdf

3.N. Fiscal Year 2023-24 California State Fire Marshal Annual Inspection Compliance Report
RECOMMENDATION:

Receive and File the Fiscal Year 2023-24 California State Fire Marshal Annual Inspection Compliance Report
Staff Report - Pdf

3.O. Acceptance of the Citywide FY 2023-24 Slurry Seal Project as Complete RECOMMENDATION:

Accept the Citywide FY 2023-24 Slurry Seal Project as complete and authorize the City Clerk to file the Notice of Completion with the County of Riverside.

Staff Report - Pdf

3.P. New Observance Request: Retired Teachers Week
RECOMMENDATION:

Approve the subcommittee's recommendation to recognize Retired Teachers Week.

Staff Report - Pdf

4. ITEM(S) PULLED FROM CONSENT CALENDAR

5. DISCUSSION / ACTION ITEM(S)
Order of Presentation for Discussion Items:

1. Staff Report Presentation

2. Council Questions of Staff

3. Public Comment

4. Council Discussion and Action

City Council Agenda - November 6, 2024

5.A. Approve of an Exclusive Authorization to Sell Agreement with Kosmont Realty to facilitate the listing, marketing and sale of four Surplus Land properties
RECOMMENDATION:

Approve the Exclusive Authorization to sell Agreement with Kosmont Realty to facilitate the listing, marketing and sale of four Surplus Land properties (“Properties”) located at:

Location APN Number
Corona Ave & Second Street 125-160-006
Sierra Ave & Smokewood Drive 127-220-041
Parkridge Ave & Second Street 129-180-005
Acacia Ave 130-162-039
Kosmont Realty will sell the Surplus land in compliance with the Surplus Land Act (“SLA”), AB 1486, at a 6% commission, which will cover both the seller’s and buyer’s agents’ and brokers’ fees, or a minimum commission amount of $25,000 per property, whichever is greater.

Staff Report - Pdf

5.B. Discussion regarding increasing City of Norco’s public noticing radius requirements for entitlement applications
RECOMMENDATION:

Discuss existing provisions for the City of Norco's public noticing requirements and recommend changes as appropriate.

Staff Report - Pdf

6. PUBLIC HEARING(S)
Order of Presentation for Public Hearing Items:

1. Staff Report Presentation

2. Council Questions of Staff

3. Open Public Hearing
a. Public Comment

4. Close Public Hearing

5. Council Discussion and Action

City Council Agenda - November 6, 2024

6.A. Public Hearing: First Read of Ordinance No. 1126: Zone Code Amendment 2024-05 (City of Norco): A City initiated amendment to Title 18, Chapter

18.13 – A-1 (Agricultural Low-Density) Zone and Chapter 18.68 - Accessory Building Use Permits, to update the requirements for open animal-keeping areas with the approval of an accessory building.

RECOMMENDATION:

Adopt the first reading of Ordinance No. 1126, approving Zone Code Amendment 2024-05.

Staff Report - Pdf

7. CITY COUNCIL / STAFF COMMUNICATIONS

8. ADJOURNMENT
In compliance with the Americans with Disabilities Act, any person who requires a modification or accommodation in order to participate in this meeting is encouraged to contact the City Clerk’s Office at (951) 270-5623 or [email protected] at least 48 hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Staff reports are on file in the City Clerk’s Office.

Any writings or documents provided to a majority of the presiding governmental body regarding any item on this agenda will be available for public inspection at the City Clerk’s Office during normal business hours at Norco City Hall, located at 2870 Clark Avenue in Norco. The meeting is recorded.

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.A.

To: Honorable Mayor and City Council Members
From: Dana Roa, City Clerk
Prepared By: Sophia Thompson, Deputy City Clerk
Department: City Clerk
SUBJECT:

Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

REVIEWED AND APPROVED BY:

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.B.

To: Honorable Mayor and City Council Members
From: Dana Roa, City Clerk
Prepared By: Sophia Thompson, Deputy City Clerk
Department: City Clerk
SUBJECT:

Approval of City Council Regular Meeting Minutes and Special Meeting Minutes RECOMMENDATION:

Approve the City Council Regular Meeting Minutes of October 02, 2024 and Special Meeting Minutes of October 09, 2024 and October 10, 2024.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, Interim City Manager
ATTACHMENT(S):

City Council - Oct 02 2024 - DRAFT Minutes
City Council - Oct 09 2024 Special Meeting - DRAFT Minutes City Council - Oct 10 2024 - Special Meeting - DRAFT Minutes

DRAFT - MINUTES
City Council
Wednesday, October 2, 2024
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Kevin Bash, Mayor
Greg Newton, Mayor Pro Tem
Katherine Aleman, Council Member
Robin Grundmeyer, Council Member
Berwin Hanna, Council Member

CLOSED SESSION
City Attorney Burns read the Closed Session items into the record.

PUBLIC EMPLOYMENT
Title: City Manager

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Mayor and Mayor Pro Tem Unrepresented employee: City Attorney

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Silverlakes Sports Park
Agency negotiator: Interim City Manager
Negotiating parties: City of Norco and Balboa Management Group LLC.

Under negotiation: Price and Terms

CONFERENCE WITH LEGAL COUNSEL-INITIATION OF LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1 Potential Case)

CONFERENCE WITH LABOR NEGOTIATOR
Agency designated representative: Interim City Manager Lisette Free Employee organization: Utility Workers Union of America, AFL-CIO Local 606 RECONVENE PUBLIC SESSION 7:12 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Burns stated there were no reportable actions taken in Closed Session.

PLEDGE OF ALLEGIANCE Council Member Grundmeyer

City Council Minutes - October 2, 2024
INVOCATION Pastor Robert Vega
Beacon Hill Assembly of God
PRESENTATIONS Hispanic Heritage Month Proclamation -
Grupo Folklorico Tradicion Mexicana
Kids Fun Day - Sandra Acevedo
EAT Center Programs Update - Chris
Faucher and Patrick Mitchell

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
The Mayor, Mayor Pro Tem and Council Members provided reports on their recent individual participation in committees, commissions, regional boards, and community organizations.

2. PUBLIC COMMENTS
Tom Roberts spoke regarding concerns for toxins in the water that cause health problems, trees on Hillside Avenue that are obstructing the ability to view oncoming traffic, the lack of activities for children in Norco, and a portion of Hillside Avenue between Fourth Street and Fifth Street that needs to be regraded.

Greg Bowen spoke regarding the creation of a destination farm at the end of Sixth Street along with carriage rides to be given for visitors to travel Sixth Street.

3. CONSENT CALENDAR
a) Approval of Consent Calendar as Presented.

M/S ALEMAN/HANNA Approve of Consent Calendar as Presented. The Motion was carried by the following roll call vote:

AYES: BASH, NEWTON, ALEMAN, GRUNDMEYER, AND HANNA
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

3.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only

City Council Minutes - October 2, 2024
Action: Waived reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

3.B. Approval of City Council Regular Meeting Minutes
Action: Approved the City Council Regular Meeting Minutes of September 18, 2024.

3.C. Amended Cooperative Funding Agreement between the City of Norco and the Riverside County Flood Control & Water Conservation District for the Norco Citation Drive Storm Drain Project
Action: Approved the Amended Cooperative Funding Agreement with Riverside County Flood Control & Water Conservation District (RCFC & WCD) to design and construct the Norco Citation Drive Storm Drain Project, subject to non-substantive changes and approval by the Riverside County Board of Supervisors; and authorized the Mayor to execute the agreement.

3.D. Acceptance of the 2023-24 Equestrian Trail Fence Project as Complete Action: Accepted the 2023-24 Equestrian Trail Fence Project as complete and authorized the City Clerk to file the Notice of Completion with the County of Riverside.

3.E. Acceptance of Bids, Approve Project Plans, and Award Contract for the City Hall Lobby and Security Upgrade Project
Action: Accepted bids, approved project plans, and awarded contract to Estate Design and Construction in the amount of $297,801; and authorized the Interim City Manager to approve contract change orders up to 10% of the original contract.

3.F. Certificate of Achievement for Excellence in Financial Reporting Award Action: Received and Filed.

4. ITEM(S) PULLED FROM CONSENT CALENDAR
There were no items pulled from the Consent Calendar.

5. DISCUSSION / ACTION ITEM(S)

City Council Minutes - October 2, 2024

5.A. Disposition of City Council Regular Meeting of October 16, 2024 City Clerk Roa presented the report.

City Clerk Roa answered questions from Mayor Pro Tem Newton.

Mayor Bash opened Public Comment.

There were no public comments at this time.

Mayor Bash closed Public Comment.

City Clerk Roa addressed concerns from Mayor Pro Tem Newton.

Following discussion, motion was made.

M/S GRUNDMEYER/HANNA Cancel October 16, 2024 Regular City Council Meeting. The Motion was carried by the following roll call vote:

AYES: BASH, ALEMAN, GRUNDMEYER, AND HANNA
NOES: NEWTON
ABSENT: NONE
ABSTAIN: NONE

6. CITY COUNCIL / STAFF COMMUNICATIONS
Public Works Director Blais reminded everyone and provided information for the Community Clean-Up event taking place on Saturday, October 05, 2024, from 8 am - 12 pm at the Ingalls Event Center.

Facilities and Maintenance Director Hamilton reminded everyone and provided information for the Kids Funday on Sunday, October 06, 2024, starting at 8 am at the Ingalls Event Center.

Interim City Manager Free reminded everyone to attend the 2024 State of the City taking place on Thursday, October 10, 2024, from 5 pm - 8 pm at The Barn.

Council Member Hanna thanked Facilities and Maintenance Director Hamilton for all of the work being done around the City.

Mayor Pro Tem Newton extended the invite for volunteers to help during the Community Clean-Up on Saturday.

City Council Minutes - October 2, 2024
City Attorney Burns and Community Development Director Robles answered questions and addressed concerns from Mayor Bash and Mayor Pro Tem Newton regarding living in an RV/trailer on a property during a health and safety emergency.

Sheriff's Deputy Lindsey extended the invite to Coffee with a Cop on Thursday, October 03, 2024, at 5:30 PM at Deep Barrel.

7. ADJOURNMENT
Mayor Bash adjourned the meeting at 8:10 pm.
_________________________________
Dana Roa, CMC
City Clerk

DRAFT - MINUTES
City Council
Wednesday, October 9, 2024
Conf. Room A. – Norco City Hall
2870 Clark Avenue, Norco, CA 92860
CALL TO ORDER 4:00 PM
ROLL CALL Kevin Bash, Mayor
Greg Newton, Mayor Pro Tem
Katherine Aleman, Council Member
Robin Grundmeyer, Council Member
Berwin Hanna, Council Member

1. PUBLIC COMMENTS
There were no public comments at this time.

2. CLOSED SESSION
Mayor Bash adjourned to Closed Session and read the Closed Session Item.

PUBLIC EMPLOYEMENT
Title: City Manager

3. REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
Mayor Bash readjourned to the public meeting at 5:42 PM and stated there were no reportable actions.

4. ADJOURNMENT
Mayor Bash adjourned the meeting at 5:45 PM.
_________________________________
Dana Roa, CMC
City Clerk

DRAFT - MINUTES
City Council
Thursday, October 10, 2024
The Barn – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 5:45 PM
ROLL CALL Kevin Bash, Mayor
Greg Newton, Mayor Pro Tem
Katherine Aleman, Council Member
Robin Grundmeyer, Council Member
Berwin Hanna, Council Member

1. PUBLIC COMMENTS
There were no public comments at this time.

2. STATE OF THE CITY
6 PM: Reception and Refreshments
7 PM: Mayor's Presentation

3. ADJOURNMENT
Mayor Bash adjourned the meeting at 8:12 PM.
_________________________________
Dana Roa, CMC
City Clerk

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.C.

To: Honorable Mayor and City Council Members
From: Alma Robles, Community Development Director
Prepared By: Lacey David, Senior Permit Tech
Department: City Council
SUBJECT:

Amendment of FY 24-25 Contractual Services budget for Community Development RECOMMENDATION:

Appropriate additional funding in the amount of $60,000 for FY 2024-25 for contractual services in Community Development.

SUMMARY:

In July 2024, the departure of the Building Official resulted in a vacancy in Community Development for the Building Official and plan check services. Staff is requesting that City Council approve the additional appropriation needed for these services.

BACKGROUND:

When staff completed the budget for FY 2024-25, the Building Official was still full-time and therefore the building contractual services budget was set at only $40,000. This is reflected in the Community Development operating budget. In July 2024, the full-time Building Official moved on from the City, which left a deficiency in Building Official and plan check services. Due to this vacancy, large project plan checks have been sent out to Willdan Engineering (via our existing and approved agreement with a term ending September 17, 2025) for review as well as providing staffing for part-time Building Official services.

Staff is recommending that the City Council approve a budget appropriation of $60,000 to Contractual Services (121.752.34100) for a part-time Building Official and to allow staff to send out plan checks for review for larger projects. Smaller projects will be reviewed in house by the contracted part-time Building Official.

FISCAL IMPACT:

The budget for contractual services related to the Building and Safety Division will be increased by $60,000 in the Fiscal Year 2024-25 Operating Budget. However, this increase will be offset by the vacancy of the full time Building Official’s salary and benefit savings of $166,124 ($133,679 for salary and $32,445 for benefits).

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with the Strategic Plan Directions No. 1 - Public Health, Safety and Wellness. Enhance quality of life by promoting's public health, safety and wellness initiatives for all community members.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Staff Report - Willdan Contract extension 2023

City Council

STAFF REPORT
Date: September 6, 2023 Agenda Item:

To: Honorable Mayor and City Council Members
Prepared By: Alma Robles, Planning Director
Department: Planning
SUBJECT:

A request for approval of a two-year extension on the existing contract with Willdan for the Building and Planning Division contractual services.

RECOMMENDATION:

Authorize the City Manager to extend the existing contract with Willdan for two additional years.

SUMMARY:

In 2020, the City Council authorized the City Manager to sign a contract extension with Willdan for three years with the option to approve two additional years by the City Manager. Willdan's fees are being adjusted slightly (primarily due to inflation), therefore the City Council needs to authorize the extension.

BACKGROUND:

The existing contract with Willdan is due to expire on September 17, 2023 (see the attached existing contract). Section 3.1.2 of the contract only provides authority to the City Manager to extend the contract for two years. It does not allow for contract modification, which the new fees would be a modification of the original agreement (see the attached updated renewal fees).

Staff is recommending that the City Council authorize the City Manager to extend the contract for two years for the following reasons:
• The change to the contract is minor and pertains to the fee schedule (minor increases due to inflation - higher employee costs, benefit costs, overhead, etc.).

Fees have not gone up since 2015 (with the original and existing contract). Fees would likely be higher if we were to re-negotiate a new contract. Below is the table that lists and compares the existing and new fees:

Service Old Rate New Rate Percent
change Notes:

Plan review for
projects with a
valuation of $0 -
$100,000
70% 70% 0%
Plan review for
projects with a
valuation of
$100,000 -
$1,000,000
65% 65% 0%
Plan review for
projects with a
valuation of
$1,000,000 -
$5,000,000
60% 65% 0%
Plan review for
projects with a
valuation greater
than $5,000,000
50% 50% 0%
Plan Review
(Hourly) X $130 X
New fee option for
special projects or
reviews where a
traditional plan
review fee is not
charged.

Expedited Plan
Review $110
Plan check
percentage fee
x1.35 (135%)
Different
structure, 135%
expedite fee is
typical.

Building Official
Services $130 $140 8%
Building Inspector $95 $95 0%
Senior Building
Inspector X $105 X
New fee option to
employ a more
experienced and
certificated
Inspector
Permit Technician
Services
$65 $70 8%
Senior Permit
Technician
Services
X $85 X
New fee option to
employ a more
experienced
Permit Technician
CASp Services $110 $125 14%
Associate Planner $125 $135 8%
Assistant Planner $110 $115 5% X

Service Old Rate New Rate Percent
change Notes:
• The City now has a full-time building official; therefore contractual service costs have been going down incrementally as more plans checks are being done in house, and the Building Official supplements and fills in as an inspector. An additional two years will allow staff time evaluate the extent and need for contractual services in the future; and
• It is within the best interest of the City to continue a partnership because of Willdan's experience, consistency and knowledge of the City of Norco.

FISCAL IMPACT:

Contractual services related to the Building and Safety Division have been accounted for in the Fiscal Year 2023-24 Operating Budget.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Direction No. 1 - Public Health, Safety and Wellness: Enhance quality of life by promoting public health, safety and wellness initiatives for all community members.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Lisette Free, Finance Director Approved by: Lori Sassoon, City Manager
Approved as to Form: Harper and Burns, LLC, City Attorney ATTACHMENT(S):

Existing Willdan Agrmt_3 Yrs_Sept 2020
Willdan Renewal Fees 2023

CITY OF NORCO

BUILDINGAND SAFETY DIVISIONPLAN CHECK SERVICES

PLANNINGDIVISION PROJECT ANDENVIRONMENTALREVIEWSERVICES SEPTEMBER 17, 2020 THROUGHSEPTEMBER 17, 2023 (3-Year Contract)

AGREEMENT

1. Parties and Date.

This Agreement is made and entered into this the 17th of September, 2020 by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California92860, County of Riverside, State of California, (hereinafter referred to as “City” ) and Willdan Engineering, a corporation with its principal place of business located at 650 E.

Hospitality Lane, Suite 250, San Bernardino, CA92626, (hereinafter referred to as “Contractor”).

City and Contractor are sometimes individually referred to as "Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by The City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing plan check sen/ices, and project and environmental review services, to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that isfamiliar withthe requirements of the City.

2.2 Project.

City desires to engage Contractor to render such services for the Building and Safety Division for Plan Check Services, and the Planning Divisionfor Project and Environmental Review Services (“Services”) as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Sco e of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the Building and Safety Division plan check services and the Planning Division project and environmental review services on an as-needed basis necessary for the Servicer(“Services”). The Services are more particularly described in Attachment1 attached hereto and incorporated herein by reference. AllServices shall be subject to, and performed in accordance with this Agreement, and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The terms of this Agreement shall be from September 17, 2020 through September 17, 2023, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual written consent, extend the term of this Agreement for an additional two (2) years, as authorized by the City Manager.

am k .109nsun

3.2 Responsibilities of Contractor.

3.2.1 Control and Pa ment of Subordinates' lnde endent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor willdetermine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, incom tax withholding, unemployment insurance, disability insurance, and workers’ e compensation
insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Attachment 1 attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. in order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to A licable Re uirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 Ci ‘s Re resentative. The City hereby designates the Director of Planning, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractors Re resentative. Contractor hereby designates am ‘.1Johnson , or his or her designee, to act as its representative for the performance of this Agreement (“Contractor's Representative"). Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement.

The Contractors Representative shall supervise and direct the Services, using best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’sstaff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care‘ Performance of Em lo ees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling

necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Agreement, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be reemployed to perform any of the Services or to work on the Project.

3.2.7.1 Period of Performance and Li uidated Dama es. Contractor shall perform and complete allservices under this Agreement within the term set forth in Section

3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any com letion schedule attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City willsuffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as ?xed and liquidated damages, and not as a penalty, the sum of, $100.00 per day.

3.2.8 Laws and Re ulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. if the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall "defend, indemnify and hold City, its of?cials, directors, of?cers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Insurance.

3.2.9.1 Time for Corn liance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance re uired under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.9.2 Minimum Re uirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors.

Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:

(A) Minimum Sco e of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Of?ce Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services OfficeBusiness Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability:Workers’ Compensation insurance as required by the State of Californiaand Emp|oyer’s Liability Insurance. (B) MinimumLimits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,500,000 per occurrence for bodily injury, personal injury and property damage. IfCommercial General Liability Insurance or otherforrn with general aggregate limitis used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limitshall be twice the required occurrence limit; (2) Automobile Liability: $1,500,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employers Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. EmpIoyer’s Liabilit y limits of $1,000,000 per accident for bodily injury or disease.

3.2.9.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liabilit . The general liabilitypolicy shall be endorsed to state that: (1) the City, its directors, officials, of?cers, employees, agents, and volunteers shall be covered as additional insured with respect to the work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, of?cials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’sscheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, of?cials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liabilit . The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, of?cials, of?cers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, it directors, officials, of?cers, employees, agents, and volunteers shall be excess of s the Contractor’s
insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Com nsation and Em Io er’s Liabilit Covera e. The insurer shall agree to waive all rights ofsubrogation against the City, its directors, officials, of?cers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor.
(D) AllCovera es. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the

policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, of?cers, employees, agents, and volunteers.

3.2.9.4 Se aration of insureds‘ No S ecial Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. in addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, of?cers, employees, agents, and volunteers.

3.2.9.5 Deductibles and Self—|nsurance Retentions. Any deductibles or selfinsured retentions must be declared to and approved by the City. Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects the City, its directors, of?cials, of?cers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.2.9.6 Acce tabilit of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:V|ll, licensed to do business in California, and satisfactory to the City.

3.2.9.7 Veri?cation of Covera e. Contractor shall furnish City with original certi?cates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certi?cates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.9.8 Re ortin of Claims. Consultant shall report to the City, in addition to Consu|tant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Com ensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in the Proposal Form, attached hereto and incorporated herein by reference. The Services shall be performed on an “as needed" basis. Extra work may be authorized, as described below, and if authorized, willbe compensated at the rates and manner set forth in this Agreement.

3.3.2 Pa ent of Compensation. Contractor shall submit to City a monthly itemized statement which indicates project or address, category of service, fee, and person performing plan check; and any other item of infonnation the City may deem necessary for tracking purposes including hours associated withservice. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Ex enses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City's Representative.

3.3.5 Prevailin Wa es. This contract willincorporate the provisions of the State Labor Code. Compliance with the prevailing rates of wages, apprenticeship employment standards, and Contractor registration program established by the State Director of Industrial Relations will be required. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion willbe also required.

3.4 Accountin Records.

3.4.1 Maintenance and Ins ection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. Allsuch records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of A reement.

3.5.1 1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. ifthis Agreement is terminated as provided herein, City may require Contractor to provide all finished or un?nished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information withinfifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delive of Notices. Allnotices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor: Willdan Engineering
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92626
Attention: Patrick Johnson, PE
City: City of Norco
2870 ClarkAvenue
Norco, CA 92860
Attention: Alma Robles
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail,first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Coo eration' Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.4 Attorne ’s Fees. if either party commences an action against the other party, either legal, administrative or othenrvise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, of?cers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its of?cials, of?cers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorney’s fees and other related costs and expenses. Contractofs obligations under this heading shall not extend to claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury that arise out of the sole negligence or willful misconduct of the indemnified parties. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, of?cers, employees, agents, or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, of?cials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, of?cials of?cers, employees, agents, or volunteers.

3.5.6 Entire A reement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.7 Governin Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County

3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.9 Cit ‘s Ri ht to Em lo Other Contractors. City reserves right to employ other contractors in connection with this service.

3.5.10 Successors and Assi ns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.11 Assi nment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.12 Construction‘References" Ca tions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to itsfair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. Allreferences to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. Allreferences to City include its elected officials, of?cers, employees, agents, and volunteers except as othenrvise specified inthis Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.13 Amendment‘ Modification. No supplement, modi?cation or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or othenrvise.

3.5.15 No Third Part Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.16 lnvalidit ' Severabilit . If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in fullforce and effect.

3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working

solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to ?le, or shall cause its employees or subcontractors to ?le, a Statement of Economic Interest with the City’s Filing Of?cer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service withCity, shall have any direct interest inthis Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.18 Egual Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initia l employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liabilityfor Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.20 Authorit to Enter A reement. Contractor has all requisite power_ and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.21 Counter arts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior A roval Re uired. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

CONTRACTOR:

ENGINEERIN
atrick Johnsu PE — Director of B ‘lding & Safety
Date
*By
Signature
Da , City Clerk
APPROVEDAS OFORM: A EST:

John R. Harper, ityA orney
Berwin nna,M or
Name and Title
OWNER:CITY OF NORCO, a municipal corporation
W
*
Date
Name of Contractor
Sngna ure
Name and Title
Buildm
I7—
}‘.'n’’ ~a1r‘c' i. I‘

~. ,».«Norco

SERVICEPROVIDED
Plan review for projects with a valuation
$100,000
Plan review for projects with a valuation of
$100,000 - $1,000,000
Plan review for projects with a valuation of
$1,000,000 - $5,000,000
Plan review for projects with a valuation
greater than $5,000,000
Expedited Plan Review
ADD|Tl0NAL SERVICES
Inspection Services
Building Official Services
CASp Services
Permit Technician Services
FEE
70% of fee collected by Cit
y
65%of fee collected by City
60% of fee collected by City
50% of fee collected by City
$110 per hour
$ 95 per hour
$130 per hour
$110 per hour
S 65 per hour

WILLDAN
Engineering
Cityof Norc
Buildingand SafetyService o
Page s I 13
___—--__.._; .... :::—;,‘:;:.';.nn—-uusn "3{§6

June 2, 2020
Mr. Steve King
City of Norco
Building& Safety Division
2870 Clark
Norco, CA 92860
Subject: Contract Renewal
Dear Mr. King:

Per our discussion, Willdan is pleased to continue to provide services to the City of Norco. Our Fee Schedule will remain unchanged as follows:

Plan review for projects with a valuation of $0 - $100,000 Plan review for projects with a valuation of $100,000 - $1,000,000 Plan review for projects with a valuation of $1,000,000 - $5,000,000 Plan review for projects with a valuation greater than $5,000,000 Expedited Plan Review

ADDITIONALSERVICES
Inspection Services
Building Of?cial Services
CASp Services
Permit Technician Services
Associate Planner
Assistant Planner
70% of fee collected by City
65% of fee collected by City
60% of fee collected by City
50% of fee collected by City
$110 per hour
$ 95 per hour
$130 per hour
$110 per hour
S 65 per hour
$125 per hour
$110 per hour

WILLDANENGINEERIN
‘N -[.j -3_ —. 2 !
V 7'39 ?f':~i? ' I r-Est: gm», "--1. .,~“ I‘-1
‘ ’ 7 I
‘r »-_» L
“ " iii‘ ...
'= "'3 ': ! "” rue;-*: . .

I
\ x‘\ a 4 _.;r:~1.,‘ I , »‘.I\,s/.\:,,“|_.'_h :-‘ _--3" Please feel free to contact me should you have any questions or require additional information.

Respectfully submitted,
Patrick Johnson, PE
Director of Building and Safety
'ohnson wil|dan.com
90~3.386.0?00 800.789 751? I fax; 909 888.5107 Q650 E. Hospitality Lane, SLNIG400, San Bernardinc. CA 923408 1www willaan Corr.

SERVICEPROVIDE FE

July 5, 2023
Mr. Steve Raney
City of Norco
Building & Safety Division
2870 Clark
Norco, CA 92860
Subject: Contract Renewal
Dear Mr. Raney:

Please see the following table for revised fees pertaining to building and safety services:

SERVICE PROVIDED FEE
Plan review for projects with a valuation of $0 - $100,000 70% of fee collected by City Plan review for projects with a valuation of $100,000 - $1,000,000 65% of fee collected by City Plan review for projects with a valuation of $1,000,000 - $5,000,000 60% of fee collected by City Plan review for projects with a valuation greater than $5,000,000 50% of fee collected by City Plan Review (Hourly) $130 per hour
Expedited Plan Review (Fee above) X 1.35

ADDITIONAL SERVICES
Building Official Services $140 per hour
Senior Building Inspector $105 per hour
Building Inspector $95 per hour
CASp Services $125 per hour
Permit Technician Services $70 per hour
Senior Permit Technician Services $85 per hour
Associate Planner $135 per hour
Assistant Planner $115 per hour
Please feel free to contact me should you have any questions or require additional information.

Respectfully submitted,

WILLDAN ENGINEERING
Patrick Johnson, PE
Director of Building and Safety
[email protected]

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.D.

To: Honorable Mayor and City Council Members
From: Daphne Liu, Interim Finance Director
Prepared By: Daphne Liu, Interim Finance Director
Department: Finance
SUBJECT:

Quarterly Investment Report for Quarter Ended September 30, 2024 RECOMMENDATION:

Receive and file the Quarterly Investment Report for the Quarter Ended September 30, 2024.

SUMMARY:

This report has been prepared to meet the requirements of the City’s Investment Policy and applicable sections of the State of California Government Code.

BACKGROUND:

The City’s Investment Policy requires the Treasurer to render a quarterly report to the legislative body. The report is to be prepared in accordance with Government Code Section 53646(b)(1) and should contain detailed information on all securities, investments, and monies of the local agency; a statement of compliance of the portfolio with the Statement of Investment Policy; and a statement of the City’s ability to meet its cash flow requirements for the next six months. This report, which is for the quarter ended September 30, 2024, meets the requirements of the Investment Policy and Government Code. It covers funds of the City and the Successor Agency to the former Norco Redevelopment Agency.

The attached schedules (Attachments 1 through 4) have been prepared to meet the detailed requirements of the Government Code and the City’s Investment Policy as approved by the Council on April 17, 2024 (Resolution 2024-18). It is to be noted that the Investment Policy excludes certain investments (bond proceeds) from these requirements. This means that bond proceeds are invested in accordance with the provisions of the bond indentures rather than the provisions of the Investment Policy.

Consequently, in determining whether the operating portfolio holdings are in compliance

with the Government Code and the approved Investment Policy, investments of bond proceeds have been excluded.

Attachment 1 provides a summary schedule of the City’s operating portfolio holdings by type as of September 30, 2024. This summary also provides information on whether or not each investment category complies with the limitations imposed by State law and the City’s Investment Policy. Investments that are subject to the Statement of Investment Policy are operating or idle funds invested by the Treasurer within the provisions of the approved Investment Policy. During the quarter ended September 30, 2024, the operating portfolio decreased by a net amount of $10.4 million from $96.9 million to $86.5 million.

The excess of disbursements over receipts is anticipated during this quarter due to increased spending on capital projects, prepayment of CalPERS unfunded actuarial liability (UAL), semi-annual debt service payments of the Successor Agency, Community Facilities Districts and Water and Sewer Bonds made during this quarter.

During the quarter, the City made total debt service payments of $5.4 million on outstanding Bonds and made annual payment of $2.1 million on the Unfunded Accrued Liability (UAL) to the California Public Employees' Retirement System (CalPERS).

Additionally, revenue receipts during the first quarter of the fiscal year are typically low due to the seasonal receipt of property tax, vehicle license fees, or electric/gas franchise fees in the fall and spring.

A summary of investments not subject to the provisions of the Investment Policy (bond proceeds and debt service reserve funds) is also shown on Attachment 1. These funds are invested in accordance with applicable bond indenture provisions. During the quarter ended September 30, 2024, bond proceeds and debt service reserve fund portfolio increased by a net amount of $2.4 million from $6.8 million to $9.2 million due to the transfer from operating funds for the debt service payments due on October 1, 2024.

Attachment 2 provides a graphical breakdown of the operating portfolio holdings by investment type as of September 30, 2024. This chart is for investments that are subject to the Investment Policy. The operating portfolio consisted of 27% investment in the State of California Local Agency Investment Fund (LAIF), 39% in the CA Management Plan pool (CAMP), 23% in Agency Securities, and the remaining 11% in cash.

Attachment 3 provides a detailed listing of the City’s portfolio holdings as required by the Government Code. In this listing, “N/A” is used to denote that the information is either not available or applicable. Agency Securities issued by United States Government Sponsored Entities (GSEs) are rated “AA+” by Moody’s rating service and “AAA” by S&P Global rating service.

Attachment 4 indicates cash balances by Fund as additional information to complement the schedule of investment holdings. For the Operating Funds, the cash balance provides an indication of the financial health of each Fund.

CASH FLOWS: Based on cash balances as of September 30, 2024 and anticipated cash receipts for the next six months, staff estimates that there will be sufficient cash to cover disbursements for the City and Successor Agency for the next six months ending March 31, 2025.

FISCAL IMPACT:

Not applicable for this item.

RELATIONSHIP TO STRATEGIC PLAN:

The Quarterly Investment Report is consistent with Strategic Direction #3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Attachment #1
Attachment #2
Attachment #3
Attachment #4
Attachment #5

Attachment 1
City of Norco, California
Portfolio Summary
As of September 30, 2024
City Investments Subject to Investment Policy Market Value Percentage Policy Maximum ComplianceCash 9,369,065 $ 10.82% NA In ComplianceLocal Agency Investment Fund 23,233,043 26.85% 100% In ComplianceCAMP 33,784,612 39.05% 100% In ComplianceU.S. Government Agency Securities 20,139,770 23.28% 100% In Compliance Total 86,526,490 $ 100.00%

3.656%
City Investments Not Subject to Investment Policy Market Value PercentageCommunity Facilities Districts 2,179,998 $ 23.67%Sewer and Water System 1,928,255 20.93%Refunding Tax Allocation Bonds 5,102,667 55.40% Total 9,210,921 $ 100.00%

1.664%
Estimated Portfolio YieldEstimated Portfolio Yield

Attachment 2

BEGINNING AND ENDING VALUES BREAKDOWN OF INVESTMENTS
Beg. Market Values Ending Market Values
Breakdown 6/30/2024 9/30/2024 Investments Subject to Investment Policy Portfolio % Rating Cash 3,328,357 9,369,065 Local Agency Investment Fund 23,233,043 26.85% Not Rated Local Agency Investment Fund 35,003,046 23,233,043 Federal Home Loan Banks 20,139,770 23.28% AAA California Asset Management Plan 33,641,051 33,784,612 CA Asset Management Plan 33,784,612 39.05% AAAm U.S. Government Agency Securities 24,894,095 20,139,770 Wells Fargo Checking Account 4,003,683 4.62% Not Rated Total Market Value 96,866,549 86,526,490 US Bank Principal Cash 5,365,382 6.20% Not Rated TOTAL 86,526,490 100%

SUMMARY OF CITY OF NORCO'S PORTFOLIO

INVESTMENTS SUBJECT TO INVESTMENT POLICY
Not Rated
38%
Rated
62%
By Rating
< 1 year
82%
1‐3 years
11%
> 3 years
7%
By Maturity (Years)
Local Agency
Investment
Fund
27%
Federal Home
Loan Banks
23%
CA Asset
Management
Plan
39%
Cash and Cash
Equivalents
11%
By Type

Attachment 3 Page 1
City of Norco, California
Portfolio Details
As of September 30, 2024
Investments Subject to Policy
Cash & Cash EquivalentsPurchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A N/A Checking Accounts N/A Wells Fargo N/A N/A 0.00% N/A 4,003,683 4,003,683N/A N/A N/A Principal Cash N/A US Bank N/A N/A 0.00% N/A 5,365,382 5,365,382 Subtotal 9,369,065 9,369,065
Local Agency Investment Fund
Purchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A N/A Local Agency Investment Fund XI.15 State of California N/A N/A N/A N/A 23,318,949 23,233,043 Subtotal 23,233,043 23,318,949
California Asset Management Plan
Purchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A N/A California Asset Management Plan XI.13 CA Joint Powers Au N/A N/A N/A N/A 32,500,000 33,784,612 Subtotal 33,784,612 32,500,000
US Bank Custodial Account
12/30/21 12/30/24 3130AQAR4 Federal Home Loan Banks XI.5 US Bank AAA 1.500% 1.511% 2,500,000 2,500,000 2,481,65012/23/21 12/23/24 3130AQAS2 Federal Home Loan Banks XI.5 US Bank AAA 1.070% 1.079% 2,500,000 2,500,000 2,479,10001/08/24 01/08/27 3130AYE44 Federal Home Loan Banks XI.5 US Bank AA+ 5.125% 5.121% 3,000,000 3,000,000 3,000,63001/26/24 01/26/28 3130AYPJ9 Federal Home Loan Banks XI.5 US Bank AA+ 4.500% 4.452% 6,000,000 6,000,000 6,050,04004/09/24 04/09/26 3130B0SH3 Federal Home Loan Banks XI.5 US Bank AA+ 5.080% 5.069% 2,700,000 2,700,000 2,706,31808/20/24 08/10/29 3130B2FW0 Federal Home Loan Banks XI.5 US Bank AA+ 4.250% 4.216% 3,400,000 3,400,000 3,422,032 20,139,770 20,100,000
Total Investments Subject to Policy 86,526,490 85,288,014

Attachment 3 Page 2
City of Norco, California
Portfolio Details
As of September 30, 2024
Investments Not Subject to Policy (Bond Proceeds)Community Facilities Districts Cash and Cash EquivalentsPurchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 65,888 65,888 N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 179 179 N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 37,445 37,445 N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 112 112 N/A N/A 31846V203 First American Government XI.11 US Bank N/A N/A 4.509% N/A 387,287 387,287 N/A N/A 31846V203 First American Government XI.11 US Bank N/A N/A 4.509% N/A 16,370 16,370 N/A N/A 31846V203 First American Government XI.5 US Bank AAA N/A 4.509% N/A 217,358 217,358 Subtotal 724,640 724,640
Local Agency Investment Fund
Purchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A N/A Local Agency Investment Fund (CFD 2002-1) XI.13 State of California N/A N/A N/A N/A 61,726 61,954 Subtotal 61,726 61,954
U.S. and Agency SecuritiesPurchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
08/27/20 8/27/2025 3136G4Q97 F H L M C M T N XI.5 US Bank AAA 0.650% 0.671% 1,440,000 1,440,000 1,393,632 1,440,000 1,440,000 1,393,632
Total Community Facilities Districts 2,179,998 2,226,594 Investments Not Subject to Policy (Bond Proceeds)Sewer and Water System Cash and Cash EquivalentsPurchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A 31846V203 First American Government XI.11 US Bank N/A N/A 4.509% N/A 287 287 N/A N/A 31846V203 First American Government XI.11 US Bank N/A N/A 4.509% N/A 746,753 746,753N/A N/A 31846V203 First American Government XI.11 US Bank N/A N/A 4.509% N/A 1,181,209 1,181,209N/A N/A 31846V203 First American Government XI.11 US Bank N/A N/A 4.509% N/A 6 6 Subtotal 1,928,255 1,928,255Total Sewer and Water System 1,928,255 1,928,255

Attachment 3 Page 3
City of Norco, California
Portfolio Details
As of September 30, 2024
Investments Not Subject to Policy (Bond Proceeds)Refunding Tax Allocation Bonds Cash & Cash EquivalentsPurchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A 31846V401 First American Government Obligation XI.11 US Bank N/A N/A 4.359% N/A 127,854 127,854N/A N/A 31846V401 First American Government Obligation XI.11 US Bank N/A N/A 4.359% N/A 388 388N/A N/A 31846V401 First American Government Obligation XI.11 US Bank N/A N/A 4.359% N/A 50,205 50,205N/A N/A 31846V401 First American Government Obligation XI.11 US Bank N/A N/A 4.359% N/A 817 817N/A N/A 31846V401 First American Government Obligation XI.11 US Bank N/A N/A 4.359% N/A 1,203 1,203N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 95 95N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 44,175 44,175N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 27 27N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 56,349 56,349N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 12 12N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 15 15N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 28,463 28,463N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 107,424 107,424N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 78 78N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 69 69N/A N/A 9AMMF05B2 US Bank Money Market XI.11 US Bank N/A N/A 0.005% N/A 1,973,071 1,973,071N/A N/A Princial Cash XI.11 US Bank N/A N/A 0.000% N/A - (11,108) Subtotal 2,379,138 2,390,245
Local Agency Investment FundPurchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
N/A N/A N/A Local Agency Investment Fund (2010 TABs) XI.13 State of California N/A N/A N/A N/A 25,943 25,847 N/A N/A N/A Local Agency Investment Fund (2003 TABs) XI.13 State of California N/A N/A N/A N/A 118,243 117,807 Subtotal 143,654 144,186
U.S. and Agency Securities
Purchase Date Maturity Date CUSIP # Description of Security Investment
Policy Account Rating
Coupon
Rate
Yield to
Maturity Face Value Cost Market Value
05/26/21 05/26/26 3130AMG63 Federal Home Loan Banks XI.5 US Bank AAA 0.500% 0.519% N/A 1,040,000 1,001,14605/26/21 05/26/26 3130AMG63 Federal Home Loan Banks XI.5 US Bank AAA 0.500% 0.519% N/A 1,055,000 1,015,585 05/26/21 05/26/26 3130AMG63 Federal Home Loan Banks XI.5 US Bank AAA 0.500% 0.519% N/A 585,000 563,144 Subtotal 2,579,875 2,680,000
Total Refunding Tax Allocation Bonds 5,102,667 5,214,431Total Investments Not Subject to Policy 9,210,921 9,369,281

Attachment 4
City of Norco, California
Portfolio Details by Fund
As of September 30, 2024
Investments Subject to Policy Qtr ended
09/30/24
Fund Description Balance
012 Successor Agency Project Fund 143,497
016 Cal Home Grant Fund 192,581
017 Successor Agency Fund 1,899,001
018 Housing Fund 4,400,012
121 General Fund 26,365,627
122 Miscellaneous Grants Fund 108,252
123 CDBG Fund (785)
124 Water Fund 4,854,531
126 Sewer Fund 1,061,376
127/132 Measure R Fund 12,892,593
128 Equipment Replacement Fund 4,402,558
129 Storm Drain Fund 1,103,191
131 Nancy Newman Fund 54,278
133 Gas Tax Fund 2,245
134 Benefits and Insurance Fund 167,166
135 Information Technology Fund 1,358,587
136 SB1 Road Maintenance & Rehab. Fund 368,967
137 Measure A Fund 1,548,676
139 NPDES Fund (43,575)
140 General Govt Improvement Fund 464,915
141 Park Improvement Fund 1,136,539
142 Fire Improvement Fund 687,908
143 Trail Improvement Fund 216,846
144 Water Capital Fund 4,021,804
146 Public Meeting Facilities Fund 244,252
147 Sewer Facilities Fund 12,245,112
149 Street Improvement Fund 940,965
151 Animal Control Fund 34,697
152 Facility Improvement Fund 131,298
154 Trust Deposit Fund 521,549
156 AQMD Fund 34,778
158 Waste Management Fund (147,878)
159 Recyled Water Capital Fund (22,137)
166 Recyled Water Fund 3,058,684
181 CFD 97-1 599,189
182 CFD 2001-1 845,563
183 CFD 2002-1 99,127
179 LMD #1 (7,532)
176 LMD #2 (32,182)
177 LMD #3 (1,759)
186 LMD #4 282,024
187 LMD #5 79,422
Subtotal - General Ledger 86,311,965
Various Outstanding Checks/Deposits in Transit 214,525
Total Cash and Investments 86,526,490

Attachment 5
Quarterly Investment Portfolio
For the Quarter Ended September 30, 2024
As required by the Government Code, the Treasurer certifies that the investments reported in the accompanying schedules (Attachments 1 through 4) comply with the City of Norco Investment Policy and that sufficient liquidity along with anticipated revenues are available to meet the City and Successor Agency budgeted expenditure requirements for the next six months ending March 31, 2025. ___________________________ November 6, 2024__________
Daphne Liu, Interim Finance Director Date

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.E.

To: Honorable Mayor and City Council Members
From: Daphne Liu, Interim Finance Director
Prepared By: Daphne Liu, Interim Finance Director
Department: Finance
SUBJECT:

Quarterly Purchase Orders Listing Between $25,000 to $49,999 RECOMMENDATION:

Receive and file the Quarterly Purchase Orders Listing for the Quarter Ended September 30, 2024.

SUMMARY:

Quarterly review of purchase orders that fall under the City Manager's approval threshold of $25,000 - $49,999.

BACKGROUND:

On August 21, 2024, City Council discussed the approval authority granted to the City Manager under the City's purchasing ordinance and approved that an itemized list of Purchase Orders that fall under the City Manager's approval threshold of $25,000 - $49,999 be brought to City Council for review quarterly.

For Quarter Ended September 30, 2024, there were four purchase orders between the amount of $25,000 and $49,999 - see attachment.

FISCAL IMPACT:

There is no fiscal impact for this item as these purchase orders are included in the FY 2024-25 Operating and Capital Improvement Program Budgets.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction #3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Qtr.1 Purchase Order Listing $25K - $50K

PO Number Date Amount Department Summary
Purchase Order 2025-00000003 G/L Date 07/02/2024 Amount 49,998.00 IT Konica Minolta Site Agreement (OneRate) MFP Printers - FY25 Purchase Order 2025-00000029 G/L Date 07/23/2024 Amount 48,000.00 F&M Sonitrol Alarm Service – Burglary Monitoring for City Facilities Purchase Order 2025-00000045 G/L Date 08/14/2024 Amount 40,000.00 Comm Dev Plan Check and Building Official Services Purchase Order 2025-00000023 G/L Date 07/02/2024 Amount 35,000.00 PW FY 24-25 On-Call Street Striping & Pavement Marking 4 = Total Count
Purchase Order Report
G/L Date Range 07/01/24 - 09/30/24
Sort by Department - Purchase Order Number
Detail Listing
Run by Daphne Liu on 09/30/2024 16:48:06 PM Page 1 of 1

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.F.

To: Honorable Mayor and City Council Members
From: Michelle Anglin, Community Services Director
Prepared By: Alejandra Gonzalez, Superintendent
Department: Community Services
SUBJECT:

Supplemental Agreement with the County of Riverside for the Community Development Block Grant (CDBG) program for Fiscal Year 2024-25.

RECOMMENDATION:

Approve the Supplemental Agreement with the County of Riverside for the use of Fiscal Year 2024-25 Community Development Block Grant (CDBG) Funds in the amount of $13,050 and authorize the Interim City Manager to sign and execute the supplemental agreement to support Senior Recreation and Community Services.

SUMMARY:

To receive Community Development Block Grant funds as a “cooperating city” in Riverside County, the City of Norco must approve a Supplemental Agreement to administer the approved programs and projects for Fiscal Year 2024-25 reimbursement.

BACKGROUND:

As a "cooperating city" within Riverside County, the City can allocate up to 15% of its annual Community Development Block Grant (CDBG) funds to Public Service programs. These programs aim to enhance the community’s social services network and include initiatives related to crime prevention, childcare, healthcare, education, recreational needs, and more.

On November 15, 2023, the City Council approved the Senior Citizens Recreation and Community Service Leader Program for the City’s CDBG funding allocation for Fiscal Year 2024-25. On August 2, 2024, a letter was issued confirming that the proposed program had been approved for funding in the amount of $13,050. This program provides part-time staff personnel at the Rose M. Eldridge Senior Center to coordinate senior activities and special events. The remaining funding will come from the City’s General Fund. This allocation is based on updated information from the U.S.

Department of Housing and Urban Development (HUD) and is subject to change.

HUD mandates that the Housing and Workforce Solutions Agency provide training for all subrecipients of CDBG funds. To comply with this requirement, Senior Center staff members attended an in-person training on Monday, September 30, 2024, to familiarize themselves with all applicable regulations and requirements of the CDBG program.

FISCAL IMPACT:

The project is funded by the Community Development Block Grant (CDBG) from the Riverside County Department of Housing, Homelessness Prevention, and Workforce Solutions on a cost reimbursement basis. The project is included as part the FY 2024- 25 CDBG Operating Budget (Fund 123).

RELATIONSHIP TO STRATEGIC PLAN:

This item closely aligns with Strategic Plan No. 3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

City of Norco CDBG Supplemental Agreement
CDBG Supplemental Agreement Letter

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File No.: 2.NR.63-24

SUPPLEMENTAL AGREEMENT FOR THE USE OF
2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This Supplemental Agreement (“Agreement”) is entered into by and between the COUNTY OF RIVERSIDE, a political subdivision of the State of California, herein called, "COUNTY," and the CITY OF NORCO, a political subdivision of the State of California, herein called "CITY." COUNTY and CITY are collectively referred to as “Parties” and individually as “Party.” The COUNTY and CITY mutually agree as follows:

1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement, dated August 4, 2023 (“Cooperation Agreement”), whereby CITY elected to participate with COUNTY, which has qualified as an "Urban County" for purposes of receiving Community Development Block Grant (CDBG) funds (“CDBG”), and to assist and undertake essential community development and housing assistance activities pursuant to the Housing and Community Development Act of 1974, Title 1, as amended, Public Law 93-383 hereinafter referred to as "Act." Said Cooperation Agreement, dated August 4, 2023, is incorporated herein by reference and made a part of this Agreement as if each and every provision was set forth herein.

2. PURPOSE. CITY has been allocated $13,050 in CDBG Entitlement funds for the 2024- 2025 CDBG program year. CITY promises and agrees to undertake and assist with the community development activities, within its jurisdiction, by utilizing the sum of $13,050 CDBG Entitlement Funds, as specifically identified in Exhibit(s) A, attached hereto, and are incorporated herein by this reference, for the following project(s) (collectively, the “Projects”):

A) 2.NR.63-24 Senior Recreation and Community Services, $13,050.

3. TERM OF AGREEMENT. The term of this Agreement for the implementation of the Project(s) shall be for a period of one (1) year from July 1, 2024, to termination on June 30, 2025.

4. COMPLETION SCHEDULE. CITY shall proceed consistent with the completion schedule set forth in Exhibit(s) A, attached hereto and incorporated herein.

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5. EXTENSION OF TIME. In the event the Project(s) are not substantially completed by the time set forth in the applicable completion schedule(s) due to a force majeure event (See Section 40 below), the COUNTY may consider extending the schedule for the completion of the project(s). Times of performance for other activities may also be extended in writing by COUNTY. If substantial progress toward completion in conformance with the completion schedule, as determined by COUNTY in its discretion, of the project(s) not made during the term of this Supplemental Agreement, COUNTY may suspend or terminate this Supplemental Agreement pursuant to the termination procedures set forth in the section titled "Termination," and the entitlement funds associated with the Project(s) may be reprogrammed by the COUNTY after appropriate notice is provided to the City.

6. LETTER TO PROCEED. CITY shall not initiate nor incur expenses for the CDBGfunded Projects or activities covered under the terms of this Supplemental Agreement as set forth in Exhibit(s) A, attached hereto, prior to receiving written authorization from COUNTY to proceed.

7. NOTICES. Each notice, request, demand, consent, approval or other communication (hereinafter in this Section referred to collectively as “notices” and referred to singly as a “notice”) which the CITY or COUNTY is required or permitted to give to the other party pursuant to this Agreement shall be in writing and shall be deemed to have been duly and sufficiently given if: (a) personally delivered with proof of delivery thereof (any notice so delivered shall be deemed to have been received at the time so delivered); or (b) sent by Federal Express (or other similar national overnight courier) designating early morning delivery (any notice so delivered shall be deemed to have been received on the next Business Day following receipt by the courier); or (c) sent by United States registered or certified mail, return receipt requested, postage prepaid, at a post office regularly maintained by the United States Postal Service (any notice so sent shall be deemed to have been received two days after mailing in the United States), addressed to the respective parties as follows:

COUNTY CITY
Heidi Marshall, Director Lisette Free, Interim City Manager Riverside County HWS City of Norco
P.O. Box 1528 2870 Clark Avenue
Riverside, CA 92502 Norco, CA 92860

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8. DISBURSEMENT OF FUNDS.

A. COUNTY's Board of Supervisors shall determine the final disposition and distribution of all funds received by COUNTY under the Act consistent with Sections 2 and 3 of this Supplemental Agreement. COUNTY, through its Department of Housing and Workforce Solutions, shall make payment of the CDBG funds to CITY as set forth in the attached Exhibit(s) A. It is the CITY’s responsibility to monitor all project activities set forth in the attached Exhibit(s) A, and to ensure compliance with applicable federal regulations and the terms of this Supplemental Agreement.

B. CITY shall comply with timely drawdown of CDBG Entitlement funding by expeditiously implementing and completing the COUNTY-approved, CDBG-funded Projects. CITY acknowledges that CITY’s drawdown performance directly impacts the COUNTY’s overall program drawdown rate. If the CITY’s unobligated CDBG fund balance, as of January 31, 2025, exceeds one hundred and seventy-five percent (175%) of the CITY’s 2024-2025 CDBG allocation, the COUNTY may, in its sole discretion, take the necessary administrative actions to reduce the CITY’s CDBG fund balance. Necessary actions include, but are not limited to, reprogramming the excess CDBG fund balance to other eligible activities as selected by COUNTY. COUNTY may, in its sole and absolute discretion, authorize CITY in writing, prior to January 31, 2025, to exceed the CDBG fund balance requirement.

C. CITY shall comply with timely drawdown of CDBG funds by submitting monthly requests for reimbursement or other COUNTY approved reimbursement schedules. All disbursements of CDBG funds will be on a reimbursement basis and made within thirty (30) days after the COUNTY has received the CITY’s reimbursement request including documentation supporting expenditures.

D. All authorized obligations incurred in the performance of the Supplemental Agreement for projects eligible under the following CDBG regulations must be reported in writing to COUNTY no later than June 1, 2025:

1. Acquisition [24 Code of Federal Regulations (CFR) 570.201 (a)]

2. Clearance Activities [24 CFR 570.201 (d)]

3. Interim Assistance [24 CFR 570.201 (f)]

4. Code Enforcement [24 CFR 570.202 (c)]
All public service activities [24 CFR 570.201 (e)] and other eligible activities under this

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Supplemental Agreement must be implemented, completed, and obligations reported in writing to the COUNTY by the CITY no later than the completion schedules set forth in the attached Exhibits to this Supplemental Agreement. ”CFR” as used herein refers to the Code of Federal Regulations.

9. RECORDS AND INSPECTIONS.

A. CITY shall establish and maintain financial, programmatic, statistical, and other supporting records of its operations and financial activities in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), and 24 CFR Section 570.502 (a), as they relate to the acceptance and use of federal funds under this Agreement. Said records shall be retained for a period of four (4) years from the date that the activity or program funded with the CDBG Grant is closed out by the COUNTY and reported as complete in the Comprehensive Annual Performance and Evaluation Report (CAPER). Exceptions to the four (4) year retention period requirement, pursuant to 2 CFR 200.333 include, but not limited to, the following:
i. if any litigation, claim, or audit is started prior to the expiration of the four (4) year period;
ii. when the CITY is notified in writing by the COUNTY, HUD, or other Federal agency to extend the retention period;
iii. records for real property and equipment acquired with CDBG funds must be retained for four (4) years after final disposition; iv. when the records are transferred by the CITY to the COUNTY, HUD, or other Federal agency, the four (4) year period is not applicable.

B. CITY shall obtain an external audit in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Section 200.500). Audits shall usually be performed annually but not less frequently than every two years. Nonprofit institutions and government agencies that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements, but records must be available for review by appropriate officials of the Federal grantor agency or subgranting entity. The audit report shall be submitted to the COUNTY within 180 days after the end of the COUNTY'S fiscal year.

C. CITY shall maintain a separate account for the CITY’S CDBG Entitlement funds

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received as set forth in Exhibit(s) A attached hereto.

D. Pursuant to 2 CFR 200.336, CITY shall, during the normal business hours, make available to COUNTY, the U.S. Department of Housing and Urban Development (HUD), or other authorized representative, for the examination and copying, all of its records and other materials with respect to matters covered by this Agreement and provide reasonable access to CITY staff for the purpose of interview and discussion related to the records and documents.

E. CITY shall not retain any program income as defined in 24 CFR 570.500. Said program income shall be used only for the activities that are the subject of this Agreement. Further, all provisions of this Agreement shall apply to such activities.

F. The CITY shall ensure that at least fifty-one percent (51%) of the persons benefiting from all CDBG-funded activities or projects designated as serving limited clientele [24 CFR 570.208(a)(2)(i)] are of low and moderate-income and meet the applicable household income guidelines.

The CITY shall provide the required income certification and direct benefit documentation, in writing, to the COUNTY pursuant to the reporting requirement of each activity as set forth in Exhibit(s) A, attached hereto. In the event that CITY engages the services of a sub-contractor to implement CDBGfunded activities, the CITY must collect, in writing, all required income certification and direct benefit documentation from subcontractors prior to submittal to the COUNTY pursuant to the reporting requirement of each activity as set forth in Exhibit(s) A, attached hereto.

10. COMPLIANCE WITH LAWS. CITY shall comply with all applicable federal, state, and local laws, regulations, and ordinances and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY is to comply with those regulations found in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), and 24 CFR Part 570. CITY is to abide by the provisions of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above-mentioned Cooperation Agreement. CITY shall comply, if applicable, with Section 3 of the Housing & Urban Development Act of 1968 (12 U.S.C.A. Section 1701u), as amended, a copy of which is attached hereto as Exhibit “S”, and incorporated herein by this reference. CITY shall adhere to the regulations as set forth in Exhibit “R”, attached hereto and incorporated herein by this reference, pertaining to inherently religious activities. CITY shall comply with the Additional Federal

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Requirements, if applicable, attached hereto as Exhibit “AFR”, and incorporated herein by this reference.

11. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY in undertaking essential community development and housing assistance activities, specifically urban renewal and public assistance housing, and shall assist COUNTY in implementing and undertaking the goals and strategies identified in the 2024-2029 Five Year Consolidated Plan, pursuant to 24 CFR Part 91 and other requirements of the Community Development Block Grant Program.

12. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to Title 14 CCR Section 1501(d), the CITY is designated as the lead agency for the projects that are the subject matter of this Supplemental Agreement.

13. HOLD HARMLESS AND INDEMNIFICATION. In contemplation of the provisions of Section 895.2 of the California Government Code imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined by Section 895 of the Code, the Parties hereto, pursuant to the authorization contained in Section 895.4 and 895.6 of the Code, agree that each Party shall be liable for any damages including, but not limited to, claims, demands, losses, liabilities, costs and expenses including reasonable attorneys’ fees, resulting from the negligent or wrongful acts or omissions of their employees or agents in the performance of this Agreement, and each Party shall indemnify, defend and hold harmless the other Parties from such claims, demands, damages, losses or liabilities for their negligence.

The hold harmless and indemnification obligations set forth herein shall survive the termination and expiration of this Agreement. In the event there is conflict between this clause and California Civil Code Section 2782, this clause shall be interpreted to comply with Civil Code 2782. Such interpretation shall not relieve the CITY from indemnifying the Indemnitees to the fullest extent allowed by law.

14. INSURANCE. Without limiting or diminishing the CITY’s obligation to indemnify or hold the COUNTY harmless, CITY shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage’s during the term of this Agreement. As respects to the insurance section only, the COUNTY herein refers to the County of Riverside, its Agencies, Districts,

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Special Districts, and Departments, their respective directors, officers, Board of COUNTY OF RIVERSIDE Supervisors, employees, elected or appointed officials, agents, or representatives as Additional Insureds
a. Workers’ Compensation:

If the CITY has employees as defined by the State of California, the CITY shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers’ Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of the County of Riverside.
b. Commercial General Liability:

Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of CITY’S performance of its obligations hereunder. Policy shall name the County of Riverside as Additional Insured. Policy’s limit of liability shall not be less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit.b.1 Sexual Abuse or Molestation (SAM) Liability:

If the work will include contact with minors, and the Commercial General Liability policy is not endorsed to include affirmative coverage for sexual abuse or molestation, Vendor/Contractor shall obtain andmaintain a policy covering Sexual Abuse and Molestation with a limit no less than $2,000,000 per occurrence or claim.
c. Vehicle Liability:

If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then CITY shall maintain liability insurance for all owned, non-owned or hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the County of Riverside as Additional Insured.

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d. General Insurance Provisions - All lines:
(i). Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII (A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the County’s Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.
(ii). The CITY must declare its insurance self-insured retentions. If such selfinsured retentions exceed $500,000 per occurrence such retentions shall have the prior written consent of the County Risk Manager before the commencement of operations under this Agreement. Upon notification of self-insured retention unacceptable to the COUNTY, and at the election of the Country’s Risk Manager, CITY’S carriers shall either; 1) reduce or eliminate such self-insured retention as respects this Agreement with the COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses. (iii). CITY shall cause CITY’S insurance carrier(s) to furnish the County of Riverside with either 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given to the County of Riverside prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage’s set forth herein and the insurance required herein is in full force and effect. CITY shall not commence operations until the COUNTY has been furnished original Certificate (s) of Insurance and certified original copies of

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endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance.
(iv). It is understood and agreed to by the parties hereto that the CITY’S insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or deductibles and/or self-insured retention’s or self-insured programs shall not be construed as contributory. (v). If, during the term of this Agreement or any extension thereof, there is a material change in the scope of services; or, there is a material change in the equipment to be used in the performance of the scope of or, the term of this Agreement, including any extensions thereof, exceeds five (5) years, the COUNTY reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverage’s currently required herein, if; in the County Risk Manager's reasonable judgment, the amount or type of insurance carried by the CITY has become inadequate.
(vi). CITY shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement.
(vii). The insurance requirements contained in this Agreement may be met with a program(s) of self-insurance acceptable to the COUNTY. (viii). CITY agrees to notify COUNTY of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this Agreement.

15. INDEPENDENT CONTRACTOR. The CITY is, for purposes relating to this Supplemental Agreement, an independent contractor and shall not be deemed an employee of the COUNTY. It is expressly understood and agreed that the CITY (including its employees, agents and subcontractor’s) shall in no event be entitled to any benefits to which the COUNTY employees are entitled, including but not limited to overtime, any retirement benefits, worker's compensation benefits, and injury leave or other leave benefits. There shall be no employer-employee relationship between the parties; and the CITY shall hold the COUNTY harmless from any and all claims that may be made against the COUNTY based upon any contention by a third party that an employer-employee relationship

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exists by reason of this Supplemental Agreement. It is further understood and agreed by the parties that the CITY in the performance of this Supplemental Agreement is subject to the control or direction of the COUNTY merely as to the results to be accomplished and not as to the means and methods for accomplishing the results.

16. NONDISCRIMINATION. CITY shall abide by 24 CFR Sections 570.601 and 570.602 of Title 24 of the Code of Federal Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, sex, sexual orientation, gender identity, or veterans status be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds.

CITY shall abide by and include in any subcontracts to perform work under this Supplemental Agreement, the following clause:
"During the performance of this Supplemental Agreement, CITY and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical disability, medical condition, marital status, veterans status, sexual orientation, gender identity, age (over 40) or sex. CITY and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CITY and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (California Government Code Section 12900 et seq.). The applicable regulations of the Fair Employment and Housing Commission are implementing California Government Code Section 12990 et seq., set forth in Chapter 1 of Division 4.1 of Title 2 of the California Administrative Code are incorporated into this Agreement by reference and made a part hereof as if set forth in full. CITY and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement."

17. PROHIBITION AGAINST CONFLICTS OF INTEREST
A. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200) and the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611.

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B. The Subrecipient shall maintain a written code or standards of conduct that shall govern the performance of its officers, employees or agents engaged in the award and administration of contracts supported by Federal funds.

C. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the award, or administration of, a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved.

D. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-assisted activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in any contract, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds from the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the Subrecipient, or any designated public agency.

E. CITY understands and agrees that no waiver of exception can be granted to the prohibition against conflict of interest except upon written approval of HUD pursuant to 24 CFR 570.611(d). Any request by CITY for an exception shall first be reviewed by COUNTY to determine whether such request is appropriate for submission to HUD in the COUNTY’S sole and absolute discretion. In determining whether such request is appropriate for submission to HUD, COUNTY will consider the factors listed in 24 CFR 570.611(d)(2).

F. Prior to the distribution of any CDBG funding under this Supplemental Agreement, CITY shall provide COUNTY, in writing, a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including even the appearance of conflict that may arise with respect to the CDBG activities funded under this Supplemental Agreement.

G. Any violation of this Section 17 shall be deemed a material breach of this

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Supplemental Agreement, and the Supplemental Agreement shall be immediately terminated by the COUNTY.

18. LOBBYING. CITY certifies to the best of its knowledge and belief, that:
a. No federally-appropriated funds have been paid or will be paid, by or on behalf of the CITY, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
b. If any funds other than federally-appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the CITY shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. c. CITY shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

19. TERMINATION.

A. CITY. CITY may not terminate this Agreement except upon express written consent of COUNTY, pursuant to 2 CFR 200.339 (a)(3).

B. COUNTY. Notwithstanding the provisions of Paragraph 19a above, COUNTY may suspend or terminate this Supplemental Agreement upon a ten (10) day written notice to CITY of action being taken and the reason for such action including, but not limited to, the following reasons:
(1) In the event CITY fails to perform the covenants herein contained at such times and in such manner as provided in this Supplemental Agreement; and (2) In the event there is a conflict with any federal, state or local law,

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ordinance, regulation or rule rendering any of the provisions of this Supplemental Agreement invalid or untenable; or
(3) In the event the funding from the Department of Housing and Urban Development referred to in Sections 1 and 2 above is terminated or otherwise becomes unavailable.

C. This Agreement may be terminated and/or funding suspended, in whole or in part, for cause in accordance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200.339). Cause shall be based on the failure of the CITY to materially comply with either the terms or conditions of this Agreement. Upon suspension of funding, the CITY agrees not to incur any costs related thereto, or connected with, any area of conflict from which the COUNTY has determined that suspension of funds is necessary. CITY acknowledges that failure to comply with Federal statutes, regulations, or the terms and conditions of this Agreement may be considered by the COUNTY in evaluating future CDBG and non-CDBG funding applications submitted by CITY.

D. Upon suspension or termination of this Supplemental Agreement, CITY shall return any unencumbered funds which it has been provided by COUNTY. In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of this Supplemental Agreement.

E. Reversion of Assets

1. Upon expiration or termination of this Supplemental Agreement, the CITY shall transfer to the COUNTY any CDBG funds on hand at the time of expiration of the Supplemental Agreement as well as any accounts receivable held by CITY which are attributable to the use of CDBG funds awarded pursuant to this Supplemental Agreement.

2. Any real property under the CITY’S control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the CITY in the form of a loan) in excess of $25,000 is either:
(i) Used to meet one of the National Objectives pursuant to 24 CFR 570.208 until five years after expiration of this agreement, or for such longer period of time as determined to be appropriate by the COUNTY; or
(ii) Not used in accordance with Clause (i) above, in which event the

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CITY shall pay the COUNTY an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property.

20. PUBLICITY. Any publicity generated by CITY for the Projects funded pursuant to this Supplemental Agreement will make reference to the contribution of the COUNTY, the Department of Housing, and Workforce Solutions, and the Community Development Block Grant Program in making the project possible.

21. PROGRAM MONITORING AND EVALUATION. CITY and its subcontractors shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Supplemental Agreement and the effective and efficient achievement of the CDBG National Objectives as set forth in Exhibit(s)A, attached hereto. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly written reports shall include, but shall not be limited to, the following data elements:

A. Title of program, listing of components, description of activities/operations.

B. The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals and identify any problems encountered in meeting goals.

C. If the CDBG-funded activity meets a National Objective under 24 CFR 570.208 (a)(2)(i), CITY will report the following:
1) Total number of direct beneficiaries (clientele served) with median household incomes (MHI) at:
• Above 80% MHI
• Between 50% and 80% MHI (Low-Income)
• Between 30% and 50% MHI (Very Low-Income)
• Less than 30% MHI (Extremely Low-Income)
2) Total number and percent (%) of the clientele served that have household incomes at or below 80% MHI
3) Racial ethnicity of clientele
4) Number of Female-Headed Households

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D. CITY shall report, in writing, and cause its subcontractors to report, in writing, beneficiary statistics monthly to Housing and Workforce Solutions (HWS) on the pre-approved Direct Benefit Form and Self-Certification Form (certifying income, family size, and racial ethnicity) as required by HUD. Updated forms are to be provided to CITY by HWS should HUD implement changes during the term of this Supplemental Agreement. CITY and subcontractors will collect and provide all necessary data required by HUD pertaining to the Specific Outcome Indicators as identified in HUD’s Community Planning and Development (CPD) Outcome Performance Measurement System.

22. PRIOR AUTHORIZATION. CITY shall obtain COUNTY's written approval from HWS prior to implementing the following “high risk” activities funded with CDBG assistance:

A. Construction of public facilities (project plans and specifications); B. Acquisition of real property;
C. Historic Preservation;
D. Relocation; and
F. Economic Development

23. PRIOR COUNTY APPROVAL (CONSTRUCTION ACTIVITIES). CITY shall obtain COUNTY's written approval, through its HWS, of the project plans, specifications, and construction documents prior to CITY’S construction of same for all projects consisting of CDBG-funded construction activities. The COUNTY neither undertakes nor assumes nor will have any responsibility or duty to CITY or to any third party to review, inspect, supervise, pass judgment upon or inform CITY or any third party of any matter in connection with the development or construction of the improvements, whether regarding the quality, adequacy or suitability of the plans, any labor, service, equipment or material furnished to the property, any person furnishing the same, or otherwise. CITY and all third parties shall rely upon its or their own judgment regarding such matters, and any review, inspection, supervision, exercise of judgment or information supplied to CITY or to any third party by the COUNTY in connection with such matter is for the public purpose of assisting with a community development and housing activity pursuant to the Act, and neither CITY (except for the purposes set forth in this Agreement) nor any third party is entitled to rely thereon. The COUNTY shall not be responsible for any of the work of construction, improvement, or development of the property.

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It is the responsibility of CITY, without cost to COUNTY, to ensure that all applicable local jurisdiction land use requirements will permit development of the property and construction of the improvements and the use, operation, and maintenance of such Improvements in accordance with the provisions of this Agreement. Nothing contained herein shall be deemed to entitle Sponsor to any local jurisdiction or County permit or other local jurisdiction or County approval necessary for the development of the Property, or waive any applicable local jurisdiction or County requirements relating thereto. This Agreement does not (a) grant any land use entitlement to CITY, (b) supersede, nullify, or amend any condition which may be imposed by the local jurisdiction in connection with approval of the development described herein, (c) guarantee to CITY or any other party any profits from the development of the Property, or (d) amend any local jurisdiction or County laws, codes or rules.

City agrees and acknowledges that it is the responsibility of City to obtain a legal determination at City’s sole cost and expense, as to whether prevailing wages must be paid during construction of the Project. If the Project is subject to prevailing wages, then City shall be solely responsible to pay its contractors and subcontractors the required prevailing wage rate. City agrees to indemnify, defend, and hold County harmless from and against any liability arising out of and related to City’s failure to comply with any and all Davis Bacon and or prevailing wage requirements.

24. PRIOR COUNTY APPROVAL (AQUISITION ACTIVITIES). CITY shall obtain COUNTY's written approval and authorization to proceed, through HWS, of all CDBG-funded real property acquisition activities.

25. REAL PROPERTY ACQUIRED OR PUBLIC FACILITY CONSTRUCTED WITH CDBG FUNDS. When CDBG funds are used, in whole or in part, by CITY to acquire real property or to construct a public facility, CITY will comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Section 200.311); National Environmental Policy Act of 1969 (42 U.S.C.A. §4321, et seq.); the California Environmental Quality Act (Cal. Pub. Resources Code §21000, et seq.); the Uniform Relocation Assistance and Real Property

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Acquisition Policies Act of 1970, as amended (42 U.S.C.A. §4630, et seq.); and the COUNTY’s Five Year Consolidated Plan. In addition, the following is to occur:
a. Title to the real property shall vest in CITY;
b. The real property will be held by CITY, or the constructed facility will be maintained by the CITY, for a minimum period of five (5) years from the date the CDBG-funded activity is closed-out and reported as complete by the COUNTY through the Comprehensive Annual Performance and Evaluation Report (CAPER);
c. While held by CITY, the real property or the constructed facility is to be used exclusively for the purposes for which acquisition or construction was originally approved by COUNTY;
d. Written approval from COUNTY must be secured if the property or the facility is to be put to an alternate use that is consistent with the COUNTY’S Five-Year Consolidated Plan or the applicable federal regulations governing CDBG funds;
e. Should CITY desire to use the real property or the constructed facility, prior to the completion of the mandatory five-year period, for a purpose not consistent with applicable federal regulations governing CDBG funds or to sell the real property or facility, then:
(1) If CITY desires to retain title, CITY will reimburse COUNTY the amount that represents the percentage of current fair market value that is identical to the percentage that CDBG funds initially comprised of monies paid to acquire the property or construct the facility; or (2) If CITY sells the property or facility or is required to sell the property or facility, CITY shall reimburse COUNTY the amount that represents the percentage of proceeds realized by the sale that is identical to the percentage that CDBG funds initially comprised of monies paid to acquire the property or construct the facility. This percentage amount will be calculated after deducting all actual and reasonable cost of sale from the sale proceeds.

26. ENTIRE AGREEMENT. This Supplemental Agreement, including any attachments or exhibits hereto constitutes the entire Supplemental Agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous representations, proposals, discussions and communications, whether oral or in writing. No oral understanding or agreement not incorporated herein

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shall be binding on any of the parties hereto. Each of the attachments and exhibits attached hereto is incorporated herein by this reference.

27. SEVERABILITY. Each section, paragraph and provision of this Supplemental Agreement is severable from each other provision, and if any provision or part thereof is declared invalid, the remaining provisions shall remain in full force and effect.

28. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY agrees to notify in writing, and to cause any subcontractor implementing CDBG-funded Projects to notify, in writing, the Riverside County Workforce Development Center of any and all job openings that are caused by the CDBG-funded Projects under this Supplemental Agreement.

29. MINISTERIAL ACTS. The Director of Housing and Workforce Solutions or designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to implement the terms, provisions, and conditions of this Supplemental Agreement as it may be amended from time-to-time by COUNTY.

30. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no liability for any later determination by the United States Government, the U.S. Department of Housing and Urban Development, or any other person or entity that CITY is or is not eligible under 24 CFR Part 570 to receive CDBG entitlement funds from the COUNTY.

31. SOURCE OF FUNDING. CITY acknowledges that the source of funding pursuant to this Supplemental Agreement is Community Development Block Grant funds (CFDA 14.218), and the Grant Award Number is B-24-UC-06-0506.

32. ASSIGNMENT. The CITY shall not make any assignment or transfer in any form with respect to this Supplemental Agreement, without prior written approval of the COUNTY.

33. INTERPRETATION AND GOVERNING LAW. This Supplemental Agreement and any dispute arising hereunder shall be governed by and interpreted in accordance with the laws of the State of California. This Supplemental Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Supplemental Agreement, all parties having been represented by counsel in the negotiation and preparation hereof.

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34. WAIVER. Failure by a party to insist upon the strict performance of any of the provisions of this Supplemental Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s rights to insist and demand strict compliance by the other party with the terms of this Supplemental Agreement thereafter.

35. JURISDICTION AND VENUE: Any action at law or in equity arising under this Supplemental Agreement or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Supplemental Agreement shall be filed only in the Superior Court of the State of California, located in Riverside, California, and the parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court or jurisdiction

36. USE OF PROPERTY. Whenever federal CDBG funds or program income are used, in whole or in part, for the purchase of equipment or personal property, the property shall not be transferred from its originally funded use, by CITY or the CITY’S subcontractor implementing the CDBG-funded activity, for a period of five (5) years from the close-out date of the grant from which CDBG assistance was provided. The CITY shall maintain a current inventory for COUNTY monitoring and review.

37. AUTHORITY TO EXECUTE. The persons executing this Supplemental Agreement or exhibits attached hereto on behalf of the parties to this Supplemental Agreement hereby warrant and represent that they have the authority to execute this Supplemental Agreement and warrant and represent that they have the authority to bind the respective parties to this Supplemental Agreement to the performance of its obligations hereunder.

38. EFFECTIVE DATE. The effective date of this Supplemental Agreement is the date the parties sign the Supplemental Agreement. If the parties sign the Supplemental Agreement on more than one date, then the last date the Supplemental Agreement is signed by a party shall be the effective date.

39. COUNTERPARTS. This Supplemental Agreement may be signed by the different parties hereto in counterparts, each of which shall be an original but all of which together shall constitute one and the same agreement.

40. FORCE MAJEURE.

A. Performance by either party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lock-outs, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, epidemics, pandemic, quarantine restrictions, freight

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embargoes, lack of transportation, governmental restrictions or priority, litigation, unusually severe weather, inability to secure necessary labor, material or tools, delays of any contractor, sub-contractor or supplier, acts of the other party, acts or failure to act of a public or governmental agency or entity, or any causes beyond the control or without the fault of the party claiming an extension of time to perform.

B. An extension of time for any such cause (a “Force Majeure Delay”) shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the party claiming such extension is sent to the other party within thirty (30) calendar days of knowledge of the commencement of the cause. Notwithstanding the foregoing, none of the foregoing events shall constitute a Force Majeure Delay unless and until the party claiming such delay and interference delivers to the other party written notice describing the event, its cause, when and how such party obtained knowledge, the date the event commenced, and the estimated delay resulting therefrom. Any party claiming a Force Majeure Delay shall deliver such written notice within thirty (30) calendar days after it obtains knowledge of the event.

41. MODIFICATION OF AGREEMENT. This Supplemental Agreement may be modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively.

42. DIGITAL AND ELECTRONIC SIGNATURES. The parties agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17). The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to CUETA as amended from time to time. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.

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IN WITNESS WHEREOF, the COUNTY and the CITY have executed this Agreement as of the dates set forth below.

COUNTY OF RIVERSIDE, CITY OF NORCO,
a political subdivision of the A charter city
State of California
BY: ____________________________ BY: _________________________ Juan Garcia, Name:

Deputy Director
Title:

Date: Date:

APPROVED AS TO FORM: ATTEST:

MINH C. TRAN

COUNTY COUNSEL
By: ____________________________ BY: _________________________ Paula S. Salcido, City Clerk
Deputy County Counsel

APPROVED AS TO FORM:

BY: __________________________
City Attorney

EXHIBIT "R"
24 C.F.R. § 5.109
Equal participation of faith-based organizations in
HUD programs and activities.

Effective: May 4, 2016
(a) Purpose.

Consistent with Executive Order 13279 (issued on December 12, 2002, 67 FR 77141), entitled “Equal Protection of the Laws for Faith–Based and Community Organizations,” as amended by Executive Order 13559 (issued on November 17, 2010, 75 FR 71319), entitled “Fundamental Principles and Policymaking Criteria for Partnerships With Faith–Based and Other Neighborhood Organizations,”, and further amended by Executive Order 13831 (issued on May 3, 2018, 83 FR 20715) entitled “Establishment of a White House Faith and Opportunity Initiative,” this section describes requirements for ensuring the equal participation of faith-based organizations in HUD programs and activities. These requirements apply to all HUD programs and activities, including all of HUD’s Native American Programs, except as may be otherwise noted in the respective program regulations in title 24 of the Code of Federal Regulations (CFR), or unless inconsistent with certain HUD program authorizing statutes. b) Definitions. The following definitions apply to this section:

Direct Federal financial assistance means Federal financial assistance provided when a Federal Government agency or an intermediary, as defined in this section, selects the provider and either purchases services from that provider (i.e., via a contract) or awards funds to that provider to carry out an activity (e.g., via grant, sub-grant, sub-award, or cooperative agreement). The recipients of sub-grants or sub-awards that receive Federal financial assistance through State-administered programs (e.g., flow-through programs) are considered recipients of direct Federal financial assistance. In general, Federal financial assistance shall be treated as direct, unless it meets the definition of indirect Federal financial assistance.

Federal financial assistance means assistance that non–Federal entities receive or administer in the forms of grants, contracts, loans, loan guarantees, property, cooperative agreements, food commodities, direct appropriations, or other assistance, but does not include a tax credit, deduction, or exemption.

Indirect Federal financial assistance means Federal financial assistance provided when the choice of the provider is placed in the hands of the beneficiary, and the cost of that service is paid through a voucher, certificate, or other similar means of Government-funded payment. Federal financial assistance provided to an organization is considered indirect when the Government program through which the beneficiary receives the voucher, certificate, or other similar means of Government-funded payment is neutral toward religion meaning that it is available to providers without regard to the religious or non-religious nature of the institution and there are no program incentives that deliberately skew for or against religious or secular providers; and the organization receives the assistance as a result of a genuine, independent choice of the beneficiary.

Intermediary means an entity, including a nongovernmental organization, acting under a contract, grant, or other agreement with the Federal Government or with a State, tribal or local government that accepts Federal financial assistance and distributes that assistance to other entities that, in turn, carry out activities under HUD programs. (c) Equal participation of faith-based organizations in HUD programs and activities.

Faith-based organizations are eligible, on the same basis as any other organization, to participate in any HUD program or activity, considering any permissible accommodations, particulary under the Religious Freedome Restoration Act. Neither the Federal Government, nor a State, tribal or local government, nor any other entity that administers any HUD program or activity, shall discriminate against an organization on the basis of the organization’s religious character, affiliation, or lack thereof, or on the basis of the organization’s religious exercise. For purposes of this part, to discriminate against an organization on the basis of the organization’s religious exercise means to disfavor an organization, including by failing to select an organization, disqualifying an organization, or imposing any condition or selection criterion that otherwise disfavors or penalizes an organization in the selection process or has such an effect:
(1) Because of conduct that would not be considered grounds to disfavor a secular organization; (2) Because of conduct that must or could be granted an appropriate accommodation in a manner consistent with RFRA (42 U.S.C. 2000bb through 2000bb-4) or the Religion Clauses of the First Amendment to the Constitution; or
(3) Because of the actual or suspected religious motivation of the organization's religious exercise. (4) In addition, decisions about awards of Federal financial assistance must be free from political interference or even the appearance of such interference and must be made on the basis of merit, not based on the organization's religious character, affiliation, or lack thereof, or based on the organization's religious exercise. Notices of funding availability, grant agreements, and cooperative agreements shall include language substantially similar to that in appendix A to this subpart, where faith-based organizations are eligible for such opportunities. (d) Independence and identity of faith-based organizations. (1) A faith-based organization that applies for, or participates in, a HUD program or activity supported with Federal financial assistance retains its autonomy, right of expression, religious character, authority over its governance, and independence, and may continue to carry out its mission, including the definition, development, practice, and expression of its religious beliefs. A faith-based organization that receives Federal financial assistance from HUD does not lose the protections of law. (2) A faith-based organization that receives direct Federal financial assistance may use space (including a sanctuary, chapel, prayer hall, or other space) in its facilities (including a temple, synagogue, church, mosque, or other place of worship) to carry out activities under a HUD program without concealing, altering, or removing religious art, icons, scriptures, or other religious symbols. In addition, a faith-based organization participating in a HUD program or activity retains its authority over its internal governance, and may retain religious terms in its organization’s name, select its board members and employees on the basis of their acceptance of or adherence to the religious tenets of the organization consistent with paragraph (i) of this section), and include religious references in its organization’s mission statements and other governing documents. (e) Explicitly religious activities.

If an organization engages in explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytization), the explicitly religious activities must be offered separately, in time or location, from the programs or activities supported by direct Federal financial assistance and participation must be voluntary for the beneficiaries of the programs or activities that receive direct Federal financial assistance. The use of indirect Federal financial assistance is not subject to this restriction. Nothing in this part restricts HUD’s authority under applicable Federal law to fund activities, that can be directly funded by the Government consistent with the Establishment Clause of the U.S. Constitution. (f) Intermediary responsibilities to ensure equal participation of faith-based organizations in HUD programs.

If an intermediary - acting under a contract, grant, or other agreement with the Federal Government or with a State, tribal or local government that is administering a program supported by Federal financial assistance - is

given the authority to select a nongovernmental organization to receive Federal financial assistance under a contract, grant, sub-grant, sub-award, or cooperative agreement, the intermediary must ensure that such organization complies with the requirements of this section. If the intermediary is a nongovernmental organization, it retains all other rights of a nongovernmental organization under the program’s statutory and regulatory provisions.
(g) Nondiscrimination requirements.

Any organization that receives Federal financial assistance under a HUD program or activity shall not, in providing services with such assistance or carrying out activities with such assistance, discriminate against a beneficiary or prospective beneficiary on the basis of religion, religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. However, an organization that participates in a program funded by indirect Federal financial assistance need not modify its program or activities to accommodate a beneficiary who chooses to expend the indirect aid on the organization's program and may require attendance at all activities that are fundamental to the program. (h) No additional assurances from faith-based organizations.

A faith-based organization is not rendered ineligible by its religious nature to access and participate in HUD programs. Absent regulatory or statutory authority, no notice of funding availability, grant agreement, cooperative agreement, covenant, memorandum of understanding, policy, or regulation that is used by HUD or a recipient or intermediary in administering Federal financial assistance from HUD shall require otherwise eligible faith-based organizations to provide assurances or notices where they are not required of similarly situated secular organizations. All organizations that participate in HUD programs or activities, including organizations with religious character or affiliations, must carry out eligible activities in accordance with all program requirements, subject to any required or appropriate accommodation, particularly under the Religious Freedom Restoration Act, and other applicable requirements governing the conduct of HUD-funded activities, including those prohibiting the use of direct financial assistance to engage in explicitly religious activities. No notice of funding availability, grant agreement, cooperative agreement, covenant, memorandum of understanding, policy, or regulation that is used by HUD or a recipient or intermediary in administering financial assistance from HUD shall disqualify otherwise eligible faith-based organizations from participating in HUD's programs or activities because such organization is motivated or influenced by religious faith to provide such programs and activities, or because of its religious character or affiliation, or on grounds that discriminate against an organization on the basis of the organization's religious exercise, as defined in this part. (i) Exemption from Title VII employment discrimination requirements.

A religious organization’s exemption from the Federal prohibition on employment discrimination on the basis of religion, set forth in section 702(a) of the Civil Rights Act of 1964 (42 U.S.C. 2000e–1), is not forfeited when the organization participates in a HUD program. Some HUD programs, however, contain independent statutory provisions that impose certain nondiscrimination requirements on all grantees. Accordingly, grantees should consult with the appropriate HUD program office to determine the scope of applicable requirements. (j) Acquisition, construction, and rehabilitation of structures.

Direct Federal financial assistance may be used for the acquisition, construction, or rehabilitation of structures only to the extent that those structures are used for conducting eligible activities under a HUD program or activity.

Where a structure is used for both eligible and explicitly religious activities (including activities that involve overt religious content such as worship, religious instruction, or proselytization), direct Federal financial assistance may not exceed the cost of the share of acquisition, construction, or rehabilitation attributable to eligible activities in accordance with the cost accounting requirements applicable to the HUD program or activity. However,

acquisition, construction, or rehabilitation of sanctuaries, chapels, or other rooms that a HUD–funded faith-based organization uses as its principal place of worship, may not be paid with direct Federal financial assistance.

Disposition of real property by a faith-based organization after its use for an authorized purpose, or any change in use of the property from an authorized purpose, is subject to Government-wide regulations governing real property disposition (2 CFR part 200, subpart D) and the HUD program regulations, as directed by HUD. (k) Commingling of Federal and State, tribal, and local funds.

If a State, tribal, or local government voluntarily contributes its own funds to supplement direct Federal financial assistance for an activity, the State, tribal or local government has the option to segregate those funds or commingle them with the direct Federal financial assistance. However, if the funds are commingled, the requirements of this section apply to all of the commingled funds. Further, if a State, tribal, or local government is required to contribute matching funds to supplement direct Federal financial assistance for an activity, the matching funds are considered commingled with the direct Federal financial assistance and, therefore, subject to the requirements of this section. Some HUD programs’ requirements govern any activity assisted under those programs. Accordingly, recipients should consult with the appropriate HUD program office to determine the scope of applicable requirements.
(l) Tax exempt organizations.

In general, HUD does not require that a recipient, including a faith-based organization, obtain tax-exempt status under section 501(c)(3) of the Internal Revenue Code to be eligible for funding under HUD programs. Many grant programs, however, do require an organization to be a nonprofit organization in order to be eligible for funding.

Notices of funding availability that require organizations to have nonprofit status will specifically so indicate in the eligibility section of the notice of funding availability. In addition, if any notice of funding availability requires an organization to maintain tax-exempt status, it will expressly state the statutory authority for requiring such status. Applicants should consult with the appropriate HUD program office to determine the scope of any applicable requirements. In HUD programs in which an applicant must show that it is a nonprofit organization but this is not statutorily defined, the applicant may do so by any of the following means:
(1) Proof that the Internal Revenue Service currently recognizes the applicant as an organization to which contributions are tax deductible under section 501(c)(3) of the Internal Revenue Code; (2) A statement from a State or other governmental taxing body or the State secretary of State certifying that - (i) The organization is a nonprofit organization operating within the State; and (ii) No part of its net earnings may benefit any private shareholder or individual; (3) A certified copy of the applicant's certificate of incorporation or similar document that clearly establishes the nonprofit status of the applicant;
(4) Any item described in paragraphs (l)(1) through (3) of this section, if that item applies to a State of national parents organization, together with a statement by the State of parent organization that the applicant is a local nonprofit affiliate; or
(5) For an entity that holds a sincerely held religious belief that it cannot apply for a determination as an entity that is tax-exempt under section 501(c)(3) of the Internal Revenue Code, evidence sufficient to establish that the entity would otherwise qualify as a nonprofit organization under paragraphs (l)(1) through (4) of this section. (m) Rule of construction.

Neither HUD nor any recipient or other intermediary receiving funds under any HUD program or activity shall construe these provisions in such a way as to advantage or disadvantage faith-based organizations affiliated with historic or well-established religions or sects in comparison with other religions or sects.

Credits

[69 FR 41717, July 9, 2004; 80 FR 75934, Dec. 7, 2015; 81 FR 19416, April 4, 2016; 85 FR 82315, Dec 17, 2020] SOURCE: 61 FR 5202, Feb. 9, 1996; 61 FR 9041, March 6, 1996; 61 FR 9537, March 8, 1996; 61 FR 11113, March 18, 1996; 61 FR 13616, March 27, 1996; 61 FR 54498, Oct. 18, 1996; 70 FR 77743, Dec. 30, 2005; 73 FR 72340, Nov. 28, 2008; 75 FR 66258, Oct. 27, 2010; 77 FR 5674, Feb. 3, 2012; 80 FR 42352, July 16, 2015; 81 FR 19416, April 4, 2016; 81 FR 80798, Nov. 16, 2016; 81 FR 90657, Dec. 14, 2016, unless otherwise noted.

AUTHORITY: 12 U.S.C. 1701x; 42 U.S.C. 1437a, 1437c, 1437d, 1437f, 1437n, 3535(d); Sec. 327, Pub.L. 109– 115, 119 Stat. 2936; Sec. 607, Pub.L. 109–162, 119 Stat. 3051 (42 U.S.C. 14043e et seq.); E.O. 13279, 67 FR 77141, 3 CFR, 2002 Comp., p. 258; and E.O. 13559, 75 FR 71319, 3 CFR, 2010 Comp., p. 273.; 29 U.S.C. 794, 42 U.S.C. 1437a, 1437c, 1437c–1(d), 1437d, 1437f, 1437n, 3535(d), and Sec. 327, Pub.L. 109–115, 119 Stat. 2936; 42 U.S.C. 3600–3620; 42 U.S.C. 5304(b); 42 U.S.C. 12101 et seq.; 42 U.S.C. 12704–12708; E.O. 11063, 27 FR 11527, 3 CFR, 1958–1963 Comp., p. 652; E.O. 12892, 59 FR 2939, 3 CFR, 1994 Comp., p. 849.

EXHIBIT “S”

Economic Opportunities for Low- and Very Low-Income Persons

CONTRACT REQUIREMENTS
24 CFR Part 75

RIVERSIDE COUNTY
Section 75.1 Purpose
This part establishes the requirements to be followed to ensure the objectives of Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) (Section 3) are met. The purpose of Section 3 is to ensure that economic opportunities, most importantly employment, generated by certain HUD financial assistance shall be directed to low- and very low-income persons, particularly those who are recipients of government assistance for housing or residents of the community in which the Federal assistance is spent.

Section 75.3 Applicability
(a) General applicability. Section 3 applies to public housing financial assistance and Section 3 projects, as follows:
(1) Public housing financial assistance. Public housing financial assistance means:
(i) Development assistance provided pursuant to section 5 of the United States Housing Act of 1937 (the 1937 Act);
(ii) Operations and management assistance provided pursuant to section 9(e) of the 1937 Act; (iii) Development, modernization, and management assistance provided pursuant to section 9(d) of the 1937 Act; and
(iv) The entirety of a mixed-finance development project as described in 24 CFR 905.604, regardless of whether the project is fully or partially assisted with public housing financial assistance as defined in paragraphs (a)(1)(i) through (iii) of this section. (2) Section 3 projects. (i) Section 3 projects means housing rehabilitation, housing construction, and other public construction projects assisted under HUD programs that provide housing and community development financial assistance when the total amount of assistance to the project exceeds a threshold of $200,000. The threshold is $100,000 where the assistance is from the Lead Hazard Control and Healthy Homes programs, as authorized by Sections 501 or 502 of the Housing and Urban Development Act of 1970 (12 U.S.C. 1701z-1 or 1701z-2), the Lead-Based Paint Poisoning Prevention Act (42 U.S.C 4801 et seq.); and the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.). The project is the site or sites together with any building(s) and improvements located on the site(s) that are under common ownership, management, and financing.

(ii) The Secretary must update the thresholds provided in paragraph (a)(2)(i) of this section not less than once every 5 years based on a national construction cost inflation factor through Federal Register notice not subject to public comment. When the Secretary finds it is warranted to ensure compliance with Section 3, the Secretary may adjust, regardless of the national construction cost factor, such thresholds through Federal Register notice, subject to public comment. (iii) The requirements in this part apply to an entire Section 3 project, regardless of whether the project is fully or partially assisted under HUD programs that provide housing and community development financial assistance.
(b) Contracts for materials. Section 3 requirements do not apply to material supply contracts. (c) Indian and Tribal preferences. Contracts, subcontracts, grants, or subgrants subject to Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 5307(b)) or subject to tribal preference requirements as authorized under 101(k) of the Native American Housing Assistance and Self-Determination Act (25 U.S.C. 4111(k)) must provide preferences in employment, training, and business opportunities to Indians and Indian organizations, and are therefore not subject to the requirements of this part. (d) Other HUD assistance and other Federal assistance. Recipients that are not subject to Section 3 are encouraged to consider ways to support the purpose of Section 3.

Section 75. 5 Definitions.

The terms HUD, Public housing, and Public Housing Agency (PHA) are defined in 24 CFR part

5. The following definitions also apply to this part:
1937 Act means the United States Housing Act of 1937, 42 U.S.C. 1437 et seq.

Contractor means any entity entering into a contract with:
(1) A recipient to perform work in connection with the expenditure of public housing financial assistance or for work in connection with a Section 3 project; or (2) A subrecipient for work in connection with a Section 3 project.

Labor hours means the number of paid hours worked by persons on a Section 3 project or by persons employed with funds that include public housing financial assistance.

Low-income person means a person as defined in Section 3(b)(2) of the 1937 Act.

Material supply contracts means contracts for the purchase of products and materials, including, but not limited to, lumber, drywall, wiring, concrete, pipes, toilets, sinks, carpets, and office supplies.

Professional services means non-construction services that require an advanced degree or professional licensing, including, but not limited to, contracts for legal services, financial

consulting, accounting services, environmental assessment, architectural services, and civil engineering services.

Public housing financial assistance means assistance as defined in §75.3(a)(1).

Public housing project is defined in 24 CFR 905.108.

Recipient means any entity that receives directly from HUD public housing financial assistance or housing and community development assistance that funds Section 3 projects, including, but not limited to, any State, local government, instrumentality, PHA, or other public agency, public or private nonprofit organization.

Section 3 means Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701u).

Section 3 business concern means:
(1) A business concern meeting at least one of the following criteria, documented within the last six-month period:
(i) It is at least 51 percent owned and controlled by low- or very low-income persons; (ii) Over 75 percent of the labor hours performed for the business over the prior threemonth period are performed by Section 3 workers; or (iii) It is a business at least 51 percent owned and controlled by current public housing residents or residents who currently live in Section 8-assisted housing. (2) The status of a Section 3 business concern shall not be negatively affected by a prior arrest or conviction of its owner(s) or employees.
(3) Nothing in this part shall be construed to require the contracting or subcontracting of a Section 3 business concern. Section 3 business concerns are not exempt from meeting the specifications of the contract.

Section 3 project means a project defined in §75.3(a)(2).

Section 3 worker means:
(1) Any worker who currently fits or when hired within the past five years fit at least one of the following categories, as documented:
(i) The worker's income for the previous or annualized calendar year is below the income limit established by HUD.
(ii) The worker is employed by a Section 3 business concern. (iii) The worker is a YouthBuild participant.

(2) The status of a Section 3 worker shall not be negatively affected by a prior arrest or conviction. (3) Nothing in this part shall be construed to require the employment of someone who meets this definition of a Section 3 worker. Section 3 workers are not exempt from meeting the qualifications of the position to be filled.

Section 8-assisted housing refers to housing receiving project-based rental assistance or tenantbased assistance under Section 8 of the 1937 Act.

Service area or the neighborhood of the project means an area within one mile of the Section 3 project or, if fewer than 5,000 people live within one mile of a Section 3 project, within a circle centered on the Section 3 project that is sufficient to encompass a population of 5,000 people according to the most recent U.S. Census.

Small PHA means a public housing authority that manages or operates fewer than 250 public housing units.

Subcontractor means any entity that has a contract with a contractor to undertake a portion of the contractor's obligation to perform work in connection with the expenditure of public housing financial assistance or for a Section 3 project.

Subrecipient has the meaning provided in the applicable program regulations or in 2 CFR 200.93.

Targeted Section 3 worker has the meanings provided in §§75.11, 75.21, or 75.29, and does not exclude an individual that has a prior arrest or conviction.

Very low-income person means the definition for this term set forth in section 3(b)(2) of the 1937 Act.

YouthBuild programs refers to YouthBuild programs receiving assistance under the Workforce Innovation and Opportunity Act (29 U.S.C. 3226).

Subpart C—Additional Provisions for Housing and Community Development Financial Assistance
§75.19 Requirements.
(a) Employment and training. (1) To the greatest extent feasible, and consistent with existing Federal, state, and local laws and regulations, recipients covered by this subpart shall ensure that employment and training opportunities arising in connection with Section 3 projects are provided to Section 3 workers within the metropolitan area (or nonmetropolitan county) in which the project is located.
(2) Where feasible, priority for opportunities and training described in paragraph (a)(1) of this section should be given to:

(i) Section 3 workers residing within the service area or the neighborhood of the project, and (ii) Participants in YouthBuild programs.
(b) Contracting. (1) To the greatest extent feasible, and consistent with existing Federal, state, and local laws and regulations, recipients covered by this subpart shall ensure contracts for work awarded in connection with Section 3 projects are provided to business concerns that provide economic opportunities to Section 3 workers residing within the metropolitan area (or nonmetropolitan county) in which the project is located.
(2) Where feasible, priority for contracting opportunities described in paragraph (b)(1) of this section should be given to:
(i) Section 3 business concerns that provide economic opportunities to Section 3 workers residing within the service area or the neighborhood of the project, and (ii) YouthBuild programs.
§75.21 Targeted Section 3 worker for housing and community development financial assistance. (a) Targeted Section 3 worker. A Targeted Section 3 worker for housing and community development financial assistance means a Section 3 worker who is:
(1) A worker employed by a Section 3 business concern; or (2) A worker who currently fits or when hired fit at least one of the following categories, as documented within the past five years:
(i) Living within the service area or the neighborhood of the project, as defined in §75.5; or (ii) A YouthBuild participant.
(b) [Reserved]
§75.23 Section 3 safe harbor.
(a) General. Recipients will be considered to have complied with requirements in this part, in the absence of evidence to the contrary if they:
(1) Certify that they have followed the prioritization of effort in §75.19; and (2) Meet or exceed the applicable Section 3 benchmark as described in paragraph (b) of this section.
(b) Establishing benchmarks. (1) HUD will establish Section 3 benchmarks for Section 3 workers or Targeted Section 3 workers or both through a document published in the FEDERAL REGISTER. HUD may establish a single nationwide benchmark for Section 3 workers and a single nationwide

benchmark for Targeted Section 3 workers, or may establish multiple benchmarks based on geography, the nature of the Section 3 project, or other variables. HUD will update the benchmarks through a document published in the FEDERAL REGISTER, subject to public comment, not less frequently than once every 3 years. Such notice shall include aggregate data on labor hours and the proportion of recipients meeting benchmarks, as well as other metrics reported pursuant to §75.25 as deemed appropriate by HUD, for the 3 most recent reporting years. (2) In establishing the Section 3 benchmarks, HUD may consider the industry averages for labor hours worked by specific categories of workers or in different localities or regions; averages for labor hours worked by Section 3 workers and Targeted Section 3 workers as reported by recipients pursuant to this section; and any other factors HUD deems important. In establishing the Section 3 benchmarks, HUD will exclude professional services from the total number of labor hours as such hours are excluded from the total number of labor hours to be reported per §75.25(a)(4). (3) Section 3 benchmarks will consist of the following two ratios:
(i) The number of labor hours worked by Section 3 workers divided by the total number of labor hours worked by all workers on a Section 3 project in the recipient's program year. (ii) The number of labor hours worked by Targeted Section 3 workers as defined in §75.21(a), divided by the total number of labor hours worked by all workers on a Section 3 project in the recipient's program year.
§75.25 Reporting.
(a) Reporting of labor hours. (1) For Section 3 projects, recipients must report in a manner prescribed by HUD:
(i) The total number of labor hours worked;
(ii) The total number of labor hours worked by Section 3 workers; and (iii) The total number of labor hours worked by Targeted Section 3 workers. (2) Section 3 workers' and Targeted Section 3 workers' labor hours may be counted for five years from when their status as a Section 3 worker or Targeted Section 3 worker is established pursuant to §75.31.
(3) The labor hours reported under paragraph (a)(1) of this section must include the total number of labor hours worked on a Section 3 project, including labor hours worked by any subrecipients, contractors and subcontractors that the recipient is required, or elects pursuant to paragraph (a)(4) of this section, to report.
(4) Recipients reporting under this section, as well as subrecipients, contractors and subcontractors who report to recipients, may report labor hours by Section 3 workers, under paragraph (a)(1)(ii) of this section, and labor hours by Targeted Section 3 workers, under paragraph (a)(1)(iii) of this section, from professional services without including labor hours from professional services in the

total number of labor hours worked under paragraph (a)(1)(i) of this section. If a contract covers both professional services and other work and the recipient or contractor or subcontractor chooses not to report labor hours from professional services, the labor hours under the contract that are not from professional services must still be reported.
(5) Recipients may report their own labor hours or that of a subrecipient, contractor, or subcontractor based on the employer's good faith assessment of the labor hours of a full-time or parttime employee informed by the employer's existing salary or time and attendance based payroll systems, unless the project or activity is otherwise subject to requirements specifying time and attendance reporting.
(b) Additional reporting if Section 3 benchmarks are not met. If the recipient's reporting under paragraph (a) of this section indicates that the recipient has not met the Section 3 benchmarks described in §75.23, the recipient must report in a form prescribed by HUD on the qualitative nature of its activities and those its contractors and subcontractors pursued. Such qualitative efforts may, for example, include but are not limited to the following:
(1) Engaged in outreach efforts to generate job applicants who are Targeted Section 3 workers. (2) Provided training or apprenticeship opportunities.
(3) Provided technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
(4) Provided or connected Section 3 workers with assistance in seeking employment including:
drafting resumes, preparing for interviews, and finding job opportunities connecting residents to job placement services.
(5) Held one or more job fairs.
(6) Provided or referred Section 3 workers to services supporting work readiness and retention (e.g., work readiness activities, interview clothing, test fees, transportation, child care). (7) Provided assistance to apply for/or attend community college, a four-year educational institution, or vocational/technical training.
(8) Assisted Section 3 workers to obtain financial literacy training and/or coaching. (9) Engaged in outreach efforts to identify and secure bids from Section 3 business concerns. (10) Provided technical assistance to help Section 3 business concerns understand and bid on contracts.
(11) Divided contracts into smaller jobs to facilitate participation by Section 3 business concerns. (12) Provided bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.

(13) Promoted use of business registries designed to create opportunities for disadvantaged and small businesses.
(14) Outreach, engagement, or referrals with the state one-stop system as defined in Section 121(e)(2) of the Workforce Innovation and Opportunity Act. (c) Reporting frequency. Unless otherwise provided, recipients must report annually to HUD under paragraph (a) of this section, and, where required, under paragraph (b) of this section, on all projects completed within the reporting year in a manner consistent with reporting requirements for the applicable HUD program.
§75.27 Contract provisions.
(a) Recipients must include language applying Section 3 requirements in any subrecipient agreement or contract for a Section 3 project.
(b) Recipients of Section 3 funding must require subrecipients, contractors, and subcontractors to meet the requirements of §75.19, regardless of whether Section 3 language is included in recipient or subrecipient agreements, program regulatory agreements, or contracts.

Subpart D—Provisions for Multiple Funding Sources, Recordkeeping, and Compliance
§75.29 Multiple funding sources.
(a) If a housing rehabilitation, housing construction or other public construction project is subject to Section 3 pursuant to §75.3(a)(1) and (2), the recipient must follow subpart B of this part for the public housing financial assistance and may follow either subpart B or C of this part for the housing and community development financial assistance. For such a project, the following applies:
(1) For housing and community development financial assistance, a Targeted Section 3 worker is any worker who meets the definition of a Targeted Section 3 worker in either subpart B or C of this part; and
(2) The recipients of both sources of funding shall report on the housing rehabilitation, housing construction, or other public construction project as a whole and shall identify the multiple associated recipients. PHAs and other recipients must report the following information:
(i) The total number of labor hours worked on the project; (ii) The total number of labor hours worked by Section 3 workers on the project; and (iii) The total number of labor hours worked by Targeted Section 3 workers on the project. (b) If a housing rehabilitation, housing construction, or other public construction project is subject to Section 3 because the project is assisted with funding from multiple sources of housing and community development assistance that exceed the thresholds in §75.3(a)(2), the recipient or recipients

must follow subpart C of this part, and must report to the applicable HUD program office, as prescribed by HUD.
§75.31 Recordkeeping.
(a) HUD shall have access to all records, reports, and other documents or items of the recipient that are maintained to demonstrate compliance with the requirements of this part, or that are maintained in accordance with the regulations governing the specific HUD program by which the Section 3 project is governed, or the public housing financial assistance is provided or otherwise made available to the recipient, subrecipient, contractor, or subcontractor. (b) Recipients must maintain documentation, or ensure that a subrecipient, contractor, or subcontractor that employs the worker maintains documentation, to ensure that workers meet the definition of a Section 3 worker or Targeted Section 3 worker, at the time of hire or the first reporting period, as follows:
(1) For a worker to qualify as a Section 3 worker, one of the following must be maintained:
(i) A worker's self-certification that their income is below the income limit from the prior calendar year;
(ii) A worker's self-certification of participation in a means-tested program such as public housing or Section 8-assisted housing;
(iii) Certification from a PHA, or the owner or property manager of project-based Section 8- assisted housing, or the administrator of tenant-based Section 8-assisted housing that the worker is a participant in one of their programs;
(iv) An employer's certification that the worker's income from that employer is below the income limit when based on an employer's calculation of what the worker's wage rate would translate to if annualized on a full-time basis; or
(v) An employer's certification that the worker is employed by a Section 3 business concern. (2) For a worker to qualify as a Targeted Section 3 worker, one of the following must be maintained:
(i) For a worker to qualify as a Targeted Section 3 worker under subpart B of this part:
(A) A worker's self-certification of participation in public housing or Section 8-assisted housing programs;
(B) Certification from a PHA, or the owner or property manager of project-based Section 8- assisted housing, or the administrator of tenant-based Section 8-assisted housing that the worker is a participant in one of their programs;
(C) An employer's certification that the worker is employed by a Section 3 business concern; or

(D) A worker's certification that the worker is a YouthBuild participant. (ii) For a worker to qualify as a Targeted Section 3 worker under subpart C of this part:
(A) An employer's confirmation that a worker's residence is within one mile of the work site or, if fewer than 5,000 people live within one mile of a work site, within a circle centered on the work site that is sufficient to encompass a population of 5,000 people according to the most recent U.S. Census; (B) An employer's certification that the worker is employed by a Section 3 business concern; or (C) A worker's self-certification that the worker is a YouthBuild participant. (c) The documentation described in paragraph (b) of this section must be maintained for the time period required for record retentions in accordance with applicable program regulations or, in the absence of applicable program regulations, in accordance with 2 CFR part 200. (d) A PHA or recipient may report on Section 3 workers and Targeted Section 3 workers for five years from when their certification as a Section 3 worker or Targeted Section 3 worker is established. §75.33 Compliance.
(a) Records of compliance. Each recipient shall maintain adequate records demonstrating compliance with this part, consistent with other recordkeeping requirements in 2 CFR part 200. (b) Complaints. Complaints alleging failure of compliance with this part may be reported to the HUD program office responsible for the public housing financial assistance or the Section 3 project, or to the local HUD field office.
(c) Monitoring. HUD will monitor compliance with the requirements of this part. The applicable HUD program office will determine appropriate methods by which to oversee Section 3 compliance. HUD may impose appropriate remedies and sanctions in accordance with the laws and regulations for the program under which the violation was found

EXHIBIT A
File No.: 2.NR.63-24

SUPPLEMENTAL AGREEMENT

SCOPE OF WORK
(PUBLIC SERVICE)
I. GENERAL INFORMATION
CITY NAME: City of Norco UEI#: MV2VM93DW7M6
ADDRESS: 2870 Clark Avenue
Norco, CA 92860
CITY PROGRAM CONTACTS: Michelle Anglin, Director of Community Services SUBRECIPIENT NAME: City of Norco
ADDRESS: 2870 Clark Avenue, Norco, CA 92860
PHONE: 951-270-5647 FAX : (951) 371-1553
E-MAIL:

PROJECT NAME: Senior Recreation and Community Services
PROJECT LOCATION: 2690 Clark Avenue, Norco, CA 92860
LEVEL OF ENVIRONMENTAL CLEARANCE: EXEMPT [24 CFR 58.34 (a)(4)] CDBG ELIGIBILITY CODE: 24 CFR 570.201 (e) Public Services PROJECT FUNDING SUMMARY: $13,050

Project to be administered by County (HWS) on behalf of CITY: YES NO II. SCOPE OF SERVICE
A. Activities
City will be responsible for administering a 2024-2025 Community Development Block Grant for the Senior Recreation and Community Services in a manner satisfactory to the County of Riverside and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the Community Development Block Grant program:

Activity #1 The City of Norco will provide various health, recreational, educational, and social programs for seniors at the Rose M. Eldridge Senior Center. CDBG funds will be used to pay for staff salaries (direct cost) and other program-related expenses.

EXHIBIT A
File No.: 2.NR.63-24

B. National Objective
All activities funded with CDBG funds must comply with one of more of the CDBG program’s National Objective Criteria as required under 24 CFR 570.200(a)(2). CITY certifies that the activity (ies) carried out under this Agreement will meet the following National Objective:

National Objective Criteria: 570.208 (a)(2)(i)(A)
CFR Reference: Low Mod Limited Clientele Presumed
C. Levels of Accomplishment – Goals and Performance Measures The City agrees to provide the following levels of program services:

Activity Units Total Total
per Month Units/Year Unduplicated Persons
150 150
Unit of Service is defined as: Seniors Served

CPD OUTCOME PERFORMANCE MEASUREMENT
Objectives (select one): Creating Suitable Living Environments Providing Decent Affordable Housing
Creating Economic Opportunities
Outcome (select one): Availability/Accessibility
Affordability
Sustainability (promoting livable or viable communities) D. City Capacity
By executing this Supplemental Agreement, the City certifies that it and its subrecipients have the appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and sufficient amount of financial resources necessary to implement and carry out the activities funded with CDBG funds.

City will immediately notify County of any significant changes in organizational management, assigned staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact City’s performance under this Agreement. Any changes in the above items are subject to the prior approval of the County.

E. Performance Monitoring
The County of Riverside will monitor the performance of the City and its subrecipients against goals and performance standards as stated above. Substandard performance as determined by the County will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the City within a reasonable period of time after being notified by the County, contract suspension or termination procedures will be initiated.

EXHIBIT A
File No.: 2.NR.63-24

F. Program Budget
It is expressly agreed and understood that the total amount to be paid by the County under this Agreement shall not exceed $13,050. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in this Section and in accordance with performance. Payments may be contingent upon certification of the Subrecipient’s financial management system in accordance with the standards specified in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200).

The County may require a more detailed budget breakdown than the one contained herein, and the City shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the County. Any amendments to the budget must be approved in writing by both the County and City.

Line Item CDBG Granted
Funds
Total NonCDBG FundsTotal
Activity/Project
Budget
Notes
Total Direct Program
Expenses
$ 13,050 $134,500 $147,550
Salaries X
Fringe X
Office Space (Program Only)
Utilities
Communications
Reproduction/Printing
Supplies and Materials
Mileage
Equipment (Program Only)
Audit
Transportation
Other: Program Related
Expenses X
Total Indirect Program
Expenses
$
Indirect Costs (Specify)*
TOTAL CDBG BUDGET 13,050 $134,500 $147,550
* All indirect costs must be pre-approved by the County. City must submit an Indirect Cost Allocation Plan to County, in a form specified by County, demonstrating the appropriate share of general and administrative costs.

EXHIBIT A
File No.: 2.NR.63-24

G. Total Amount of Non- CDBG Leveraging

TYPE SOURCE AMOUNT SOURCE AMOUNT SOURCE AMOUNT TOTAL

FEDERAL

STATE/LOCAL

PRIVATE
OTHER RCTC $120,000 Program
Fees $12,500 Donations $2,000 $134,500
TOTAL: $134,500
III. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
The City agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

B. Cost Principles
The City shall administer its program in conformance with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200).

These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

C. Documentation and Record Keeping

1. Records to be Maintained.

The City and its subrecipients will maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to:
i Records providing a full description of each activity undertaken; ii. Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program;
iii. Records required to determine the eligibility of activities; iv. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance; v. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
vi. Financial records as required by 24 CFR 570.502, and 2 CFR 200; and vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.

EXHIBIT A
File No.: 2.NR.63-24

2. Records Retention:

The City shall retain all CDBG-related financial records, supporting documents, contracts, and agreements for a period of four (4) years. The retention period begins on the date of the submission of the County’s annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported for the final time. The City will retain all National Objective documentation, including lowmoderate income certification, ethnicity, and other pertinent data for a period of four (4) years after submission of the County’s annual performance and evaluation report to HUD. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until completion of the actions and resolution of all issues.

3. Client Data:

The City shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to County monitors or their designees for review upon request.

4. Disclosure:

The City understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the County’s or City’s responsibilities with respect to services provided under this contract, is prohibited by applicable federal and State law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.

5. Close-outs:

The City’s obligation to the County shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and accounts receivable to the County), and determining the custodianship of records.

Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the City has control over CDBG funds, including program income.

6. Audits & Inspections:

All City records with respect to any matters covered by this Agreement shall be made available to the County, HUD, and the Controller General of the United States or any of their authorized representatives, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The City hereby agrees to have an annual agency audit conducted in accordance with current County policy concerning subrecipient audits, the Single Audit Act, and the Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards (Uniform Guidance).

EXHIBIT A
File No.: 2.NR.63-24

IV. PROJECT IMPLEMENTATION AND SCHEDULE
Unless pre-approved by County, CITY will perform and complete the activities described in Section II in conformance with the schedule of tasks and milestones listed below:

Tasks / Milestone Start Date Completion Date
Complete Sponsor Training September 2024 September 2024 Implement Program Activities August 1, 2024 March 28, 2025 Execute Sponsor’s Agreement September 2024 December 2024 & Notice to Incur Cost 1
Sponsor Submits Quarterly October 2024 March 28, 20252
Performance Reports to County
Sponsor Submits Monthly October 2024 March 28, 2025 3
Direct Benefit Reports
Sponsor Submits Reimbursement October 2024 March 28, 20254 Requests
1 The Notice to Incur Cost Letter will provide the specific program implementation date for this CDBG-funded activity.
2, 3, 4 Submittal of required documentation is determined by the specific benefit period of the CDBG-funded activity. Confirm performance requirements with CDBG Program Manager.

CDBG Program Services Complete March 28, 2025
V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS
Sponsor must collect eligibility Self-Certifications from EVERY participant in the CDBGfunded program. At a minimum, participants must certify that they are 55 years of age or older, and they must report their race. This documentation must be submitted to HWS on a monthly basis for new participants unless otherwise authorized in writing by CDBG program staff.

Once the Notice to Incur Cost letter is received, sponsor must submit monthly reimbursement requests unless another schedule is approved, in writing, by HWS. Further, at least 75% of all 2024-2025 CDBG funds must be drawn down by January 17, 2025, and 100% of all 2024-25 CDBG funds must be drawn down by March 28, 2025.

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.G.

To: Honorable Mayor and City Council Members
From: Lisette Free, Interim City Manager
Prepared By: Lisette Free, Interim City Manager
Department: Administration
SUBJECT:

Amendment of the Compensation and Terms of the City Attorney’s Agreement RECOMMENDATION:

Approve the City Attorney Agreement and additional appropriation in the amount of $25,000.

SUMMARY:

The City Attorney agreement amends the compensation and terms of the City Attorney Services Agreement, originally adopted April 1, 1991.

BACKGROUND:

The City Attorney of the City of Norco ("City Attorney") is the chief legal advisor and litigator for City and is charged with the responsibility of protecting the interest of City in any or all actions or proceedings to which City or its officers or employees are parties by reason of any act allegedly arising out of their official capacity with City, and to advise the City Council and/or City staff on legal matters involving the City.

Harper & Burns LLP was originally retained as City Attorney for the City of Norco on July 1, 1991. Since that date, the City Attorney Services Agreement has been amended numerous times. The hourly compensation was amended April 1, 2007, to $145.00 per hour, which was the lowest hourly rate in Southern California seventeen (17) years ago.

The hourly rate has remained unchanged since that date. On June 2, 2010, based upon the recommendation of the then City Manager, Beth Groves, the hourly amount for nonlitigation services was modified to an annual retainer of $200,000 per year which likewise is unchanged from that date. The retainer amount was determined by past charges for general City Attorney services at $145.00 and was intended to provide both certainty as the annual amount and to encourage City Council and Staff to communicate with the City Attorney’s office without an hourly charge.

On July 6, 2022, City Council agreement for City Attorney Services was amended to simply combine all the prior amendments and reflect the current services provided by Harper & Burns LLP with no modification.

Harper & Burns LLP has requested an amendment to the compensation for the City Attorney services based on the most recent cost-of-living adjustments that were provided to the Management classification group as follows:

Attorney may utilize paralegals and shall be included in the retainer for general services and shall be billed at the rate of $125.00 per hour for non-general services. In addition, the Attorney shall be entitled to reimbursement for actual out-of-pocket expenses (i.e., milage, fees).

For each fiscal year thereafter, the retainer and litigation rates shall increase by the change in the Consumer Price Index for Riverside, San Bernardino, Ontario from January to January not to exceed 4%.

FISCAL IMPACT:

This results in a budget appropriation in the amount of $25,000 for the FY 2024-25 Operating Budget. Subsequent increases will be included in corresponding fiscal year's Operating Budgets.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction #2 - Human Capital: Build a sustainable workforce to meet the needs of all stakeholders.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
ATTACHMENT(S):

Agreement for Services of City Attorney for City of Norco_November 2024

1 AGREEMENT FOR SERVICES OF

CITY ATTORNEY
THIS AGREEMENT is made and entered into on this 6th day of November, 2024 by and between the City of Norco, a Municipal Corporation, in the County of Riverside, California (hereinafter referred to as “City”) and Harper & Burns LLP, (“Attorney”) in the City of Orange, California.

RECITALS
WHEREAS, the City currently employs the Attorney to perform the duties and fulfill the obligations of the Office of City Attorney; and WHEREAS, the Attorney is prepared and able to provide all legal services required and necessary to perform the duties and fulfill the obligations of the Office of the City Attorney.

COVENANTS
NOW, THEREFORE, it is mutually agreed by the Parties hereto as follows:

SECTION 1. Agreement for Services. The City employs Attorney to render, and Attorney agrees to render all legal services incident to the Office of the City Attorney, pursuant to this Agreement.

SECTION 2. Scope of Services. The Attorney will perform and fulfill all duties and obligations of the Office of City Attorney including, but not limited to:
(a) Attendance at all regular meetings of the City Council and attendance at any adjourned regular or special meetings upon request by the City Council. (b) Attendance at meetings of the Planning Commission and any other meetings at which Attorney’s attendance is deemed necessary by the City Council or City Manager.
(c) Preparation or approval as to form of all resolutions, ordinances, contracts, agreements, and other legal documents in the conduct of business of the City.
(d) Preparation of formal and informal legal opinions regarding interpretation of statues, ordinances and resolutions, rules, and procedures in the conduct of the business of the City.
(e) Consultation with City, County, State and Federal government official regarding legal matters pertinent to the City.

1 (f) Preparation of pleadings and representation of the City in all litigation, negotiations and administrative hearings and procedures. (g) General availability for telephone consultation daily.

SECTION 3. Designations. Legal services shall be provided by an attorney designated by the Attorney, subject to approval by the City Council.

SECTION 4. Other Attorneys. The Attorney shall have the discretion to utilize the services and expertise of any other attorney with whom they are associated with or have an of-counsel relationship if such services are necessary to perform the duties and fulfill the obligations of the Office of the City Attorney.

SECTION 5. Compensation. All general City Attorney services will be provided by the Firm for the annual retainer amount of $200,000. It shall not, however, include litigation services or for litigation defense which would otherwise be provided through the City’s participation in the Public Entity Risk Management Authority. It shall not include any specialized litigation services, provided by a third-party law firm, hired directly by the City, or associated with the Firm at the request of the City. Litigation services do not include out-of-pocket expenses or payment to third parties (i.e., expert witnesses). Any litigation service will be charged on an hourly basis at a rate of One Hundred and Forty-Five Dollars per hour ($145.00). The Attorney shall be entitled to reimbursement for actual out-of-pocket expenses (i.e., milage, fees). The compensation provided Attorney shall be adjusted as follows;
Attorney may utilize paralegals. Paralegals shall be included in the retainer for general services and shall be billed at the rate of $125.00 per hour for non-general services.

For each fiscal year thereafter, the retainer and litigation rates shall increase by the change in the Consumer Price Index for Riverside, San Bernardino, Ontario from January to January not to exceed 4%.

SECTION 6. Term. The Attorney shall serve at the pleasure of the City Council and this Agreement may be terminated with or without cause upon written notice by the City Council.

SECTION 7. Support Facilities and Staff. During the term of this Agreement, the Attorney shall maintain a library focused on public law and a skilled support staff, to facilitate rapid response in time and in preparation of opinions, documents, pleadings,

1 and other matters incident to or arising from the performance of services under this Agreement.

SECTION 8. Insurance. As a condition to the execution of this Agreement, the Attorney will deliver to the City evidence of professional liability and malpractice insurance from a reputable insurance carrier in the amount of $1 million dollars. The Attorney further agrees to always maintain such insurance during the term of this Agreement. Attorney further agrees to maintain Workers’ Compensation Insurance required by California law.

SECTION 9. Independent Contractor. Attorney is an independent contractor and is not a City employee for the purposes of employee benefits, including vacation, sick leave, administrative leave or participating in the Public Employees Retirement System and related insurance.

SECTION 10. Amendment. This Agreement may be amended from time-to-time in writing as mutually agreed by the Parties.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year first written above.

CITY OF NORCO
By: _________________________
Kevin Bash, Mayor
City of Norco
ATTEST:
_______________________________
Dana Roa, CMC
City Clerk

HARPER & BURNS, LLP
By: _________________________
Colin Burns, Esq.

Harper & Burns LLP

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.H.

To: Honorable Mayor and City Council Members
From: Daphne Liu, Interim Finance Director
Prepared By: Daphne Liu, Interim Finance Director
Department: Finance
SUBJECT:

Fiscal Year 2023-24 Year-End Budget to Actual Report
RECOMMENDATION:

Receive and file Fiscal Year 2023-24 Year-End Budget to Actual Report SUMMARY:

During Fiscal Year (FY) 2023-24, Operating Funds of the City, including General Fund, Water Fund and Sewer Fund showed positive financial performance with total actual revenues for each Fund exceeding total actual expenditures/expenses.

For the General Fund (Attachment #1), total actual revenues of $30,937,982 were more than total amended budget amount of $29,128,299 by $1,809,683. The favorable revenue performance was largely due to interest income earned for fiscal year. Total actual expenditures of $29,514,584 were lower than total amended budget of $32,959,708 by $3,445,124. Combining better than anticipated revenue performance and expenditure savings resulted in a net increase of $1,423,398 to fund balance (Attachment #2). The estimated fund balance as of the end of the Fiscal Year 2023-24 is $36,125,562. This fund balance does not include the spendable balance in the $12.5 million available in Measure R Transactions and Use Tax Fund as of June 30, 2024.

Regarding the Water Fund, total actual revenues of $12,780,195 exceeded total actual expenses of $12,567,080 by $213,115 (Attachment #3). The Sewer Fund’s financial performance during the year was also positive as total revenues of $7,823,772 exceeded total expenses of $6,662,298 by $1,161,474 (Attachment #4). The Recycled Water Fund’s financial performance during the year was also positive as total revenues of $75,730 exceeded total expenses of $19,270 by $56,460 (Attachment #5). A summary schedule of all other Operating Funds is included as Attachment #6. A schedule of revenues, expenditures and fund balance for the Landscape Maintenance Districts has also been presented as additional information (Attachment #7).

BACKGROUND:

The City’s independent auditors, CliftonLarsonAllen, LLP are in the process of completing the City audit for the Fiscal Year ended June 30, 2024. The Annual Comprehensive Financial Report (ACFR) prepared in accordance with Generally Accepted Accounting Principles (GAAP) will be submitted to the Council at a later date.

A presentation will be scheduled with the independent auditors to further review and discuss the ACFR with the City Council. At this time, staff is presenting this important report as information to show how the various Operating Funds performed relative to the approved budget for Fiscal Year 2023-24.

FY 2023-24 General Fund Performance Summary
When the FY 2023-24 Budget was adopted on June 21, 2023, a projected budget deficit of $2,263,957 was anticipated for the General Fund for the new fiscal year that began on July 1, 2023 mainly due to the inflationary pressures on the economics. The anticipated revenue growth was slower than the anticipated expenditure growth. In addition, the American Rescue Plan Act (ARPA) funding received in the last previous two fiscal years in the amount of $6.3 million provided funding for expenditures that are now funded through the General Fund. During the fiscal year, purchase order commitments outstanding as of June 30, 2023 were amended as part of budget mainly due to the carry over of $1,435,862 for the cost for the General Plan Update Consultant.

At the end of the fiscal year, total actual revenues exceeded total actual expenditure by $1,423,398 resulting in an increase to the fund balance.

Explanation of FY 2023-24 General Fund Revenue Budget to Actual Variances Attachment #1 is a schedule showing General Fund budget to actual data for the Fiscal Year ended June 30, 2024. For the Fiscal Year, total actual revenues were higher than the final amended budget by $1,809,683. The following is a recap of the major revenue categories that make up the General Fund and explanation of the variances.

Sales Tax: Revenue receipts totaled $10,339,253 or $106,820 lower than the amended budget amount. The original budget was based on information available during the FY 2023-24 budget process as provided by our sales tax consultant, HDL. During the midyear amendment process, the actual sales tax receipts were lower than the initial budget, the City anticipated that the total receipts for the fiscal year would be lower than the initial budget and sales tax for second half of the fiscal year to remain flat. For the fiscal year, total sales tax revenues represent 33% of total General Fund revenues.

The chart below provides a ten-year trend for the City’s sales tax receipts by fiscal year.

The dip in FY 2019-2020 was largely due to the onset of COVID-19 economic impact along with sales deferrals and other programs instituted by California Department of Tax and Fee Administration (CDTFA) to assist businesses.

 Property Tax: Revenue receipts totaled $2,949,784 or $171,020 more than the amended budget amount. The favorable performance is largely due to the increase in the amount of secured property taxes and the residual tax increment amount received from Successor Agency Redevelopment Property Tax Trust Fund (RPTTF). For the fiscal year, total property tax receipts represent 10% of total General Fund revenues.
 Motor Vehicle License Fees: Revenue receipts totaled $3,611,831. This amount is close to the total amended budget amount of $3,608,902. For the fiscal year, total Motor Vehicle License Fees receipts represent 12% of total General Fund revenues.
 Other Taxes: Other Taxes include Public Safety Sales Tax, Property Transfer Tax, Business Licenses and Transient Occupancy Tax (TOT). Revenue receipts totaled $2,201,542. This amount is close to the total amended budget amount of $2,174,310. The following chart provides a five-year trend for TOT revenues.

Fiscal Year 2023-24 numbers reflect an uptrend that staff believe will continue in subsequent fiscal years. Other Taxes represent 7% of General Fund revenues.

 Franchise Fees: Franchise Fees include revenue from Refuse, Electricity, Gas and Cable TV franchises. Revenue receipts totaled $2,228,054 which is $79,697 higher than the amended budget amount. The variance is mostly attributed to the refuse and gas franchise fees coming in higher than the budget anticipated.

Cable TV and electric franchise revenues performed slightly lower than budget.

Franchise Fees represent 7% of General Fund revenues.
 Intergovernmental: Revenue receipts totaled $50,591 for the year and include state-mandated cost reimbursements for public safety related activities, such as administrative license suspension, domestic violence arrests and assistance activities.
 Fines and Penalties: Revenue receipts totaled $241,179 or $47,409 more than the amended budget amount. The variance is attributed to parking citations and code enforcement fines which performed better than anticipated. Fines and Penalties represent 1% of total General Fund revenues.
 Interest/Lease Income: Interest/Lease Income includes revenue from the lease agreements and interest derived from investment of General Fund operating cash balance. Revenue receipts totaled $2,997,076 or $746,776 more than the amended budget amount. The increase is mainly due to interest income.

Interest/Lease Income represents 10% of General Fund revenues.  Community Development Fees: Community Development Fees include planning, building and engineering fees. Revenue receipts totaled $1,552,21 or $120,711 more than the amended budget amount. The favorable performance was largely due to better receipts from the Building and Safety’s plan check fees and building permit fees. Community Development Fees represent 5% of General Fund revenues.
 Community Services/Recreation: Community Services/Recreation Revenues are related to events and activities associated with recreation programs. The actual year-end revenues were $874,011 or $29,189 less than the amended budget amount. Community Services/Recreation fees represent 3% of General Fund revenues.
 Other Revenues: Other Revenues include emergency medical subscription fees, dog licenses, penalties, refuse billing collection fees, fire inspection fees, business license renewal fees and other miscellaneous City fees. Revenue receipts totaled $2,072,202 or $510,202 more than the amended budget amount.

Emergency medical subscription, ambulance fines, animal services, refuse penalties, fire inspection all performed better than budgeted. Other Revenues represent 7% of General Fund revenues.
 Administrative Overhead/Operation Transfers: Administrative Overhead/ Operation Transfers revenues include administrative overhead reimbursements and transfers from other funds to the General Fund. Revenue receipts totaled $1,820,248 compared to the total amended budget amount of $1,579,623 is mainly due to administrative reimbursement from storm drain projects.

Administrative Overhead/Operation Transfers represents 6% of General Fund revenues.

Explanation of FY 2023-24 General Fund Expenditure Budget to Actual Variances Total General Fund expenditures for the fiscal year were below amended budget by $3,455,124. Most of the savings came from sheriff, fire, community services, nondepartmental, administration, administration and finance, city council, public works and engineering and community development.

The expenditure variances are further explained below.
 Sheriff’s Department: Total actual expenditures of $7,693,807 were lower than the amended budget amount of $7,987,141 resulting in savings of $293,334.

These savings were primarily due to the estimated contract rate reduction. At the time of FY 2023-24 budget was approved, the contract rate was estimated to increase by 2.5%. The County's contract rate increased by 2.45% instead of the previously estimated 2.5%. This reduction in rate generated a cost reduction from the adopted budget. Staff had noticed the over budget issue for crossing guards and currently is in the process of reconciling the charges with the CNUSD. In addition, the City received $86,159 more than the anticipated from the Supplemental Law Enforcement Grant. This additional receipt was applied to reduce General Fund Sheriff expenditures.
 Fire Suppression & EMS (CAL FIRE) Department: Total actual expenditures of $5,379,250 were lower than the amended budget amount of $5,539,100 due to contractual services decreases.
 Community Services: Total actual expenditures of $1,905,782 were lower than the budgeted amount of $2,150,801 resulting in savings of $245,019. These savings were primarily due to senior citizens division savings, vacancies in the youth and teen programs and cost savings on some of the special events.  Non-Departmental: Total actual expenditures of $3,685,345 were lower than the amended budget amount of $4,700,731 resulting in savings of $1,015,386.

These savings were primarily due to vacancies in the internship program, water litigation reimbursement from the contractor, savings in contractual services, the pension contributions reclassified as cash with fiscal agent, and the actual UAL payment for City's safety employees being lower than CalPERS original estimate.  Administration, Economic Development and Finance: Total actual expenditures of $2,355,009 were within the amended budget amount of $2,504,809. These savings were primarily due to salary and benefits savings. However, this saving is partially offset by extra expenditures on City Manager's salaries and benefits mainly due to UAL payment.
 City Council and City Attorney: Total actual expenditures of $363,159 were within the amended budget amount of $372,300. The reason for the City attorney's contract service expenditure over budget is mainly due to the city's attorney office performing additional litigation of code enforcement cases than in prior years and

the State Water Board litigation. The result of the services was the City was able to reduce the final Board's fine amount and create a large overall savings for the City.
 Public Works and Engineering: Total actual expenditures of $733,189 were lower than the amended budget of $1,095,768 resulting in savings of $362,579. These savings were primary due to less expenditures in contractual services for both engineering and parkway maintenance divisions.
 Community Development: Total actual expenditures of $2,213,502 were lower than the amended budget amount of $3,523,770 resulting in savings of $1,310,268. These savings were primarily due to contractual services for the General Plan Update carried over to Fiscal Year 2023-24 Operating Budget for this multi-year project.
 Facilities and Maintenance: Total actual expenditures of $4,154,420 were slightly above the amended budget amount of $4,108,388 by $46,032. These budget deficits were primarily due to higher-than-expected electricity expenditures.

Fiscal Year 2023-24 is the first-year operations that the facilities maintenance division was separated from the Ingalls Event Center.

General Fund (Fund Balance)
The City Council has taken significant steps in recent years to restore the City's financial condition and designate funds toward long-range capital needs, economic uncertainties and local emergencies and natural disasters. On June 21, 2023, the City Council approved the Reserve Policy that serves as the framework to enable the City to meet its financial commitments, address unexpected future events in a fiscally prudent manner and ensure the long-term financial health of the City. The chart below provides a tenyear fund balance trend for the General Fund, which includes all designated reserve funds.

The audited fund balance at the beginning of the fiscal year was $34,702,164 (Attachment #2). During the fiscal year, fund balance increased to $36,125,562 due to total revenues exceeding total expenditures by $1,423,398 as of June 30, 2024.

In light of the approved Reserve Policy, the following fund balances are restricted for specific commitments:
 $8,395,231 - Operating Reserves (25% of total General Fund budget expenditure)
 $4,024,594 - Economic Development Reserves
 $200,000 - Local Emergencies and Natural Disasters Reserves  $224,445 - Infrastructure Reverses
 $1,228,505 - Designated for donations and deposits for special projects, events and/or programs
The spendable balance of the designated funds for the reserves can be appropriate for any legal expenditure of the City by the City Council, subject to a super majority approval. This results in an uncommitted fund balance of $22,053,087. As of June 30, 2024, the estimated total fund balance represents 122% of total Fiscal Year 2023-24 General Fund expenditures.

Other Fund Balances
Measure R Fund: The Measure R Transactions and Use Tax Fund receipts and interest earnings totaled $8,665,093 or $27,093 more than the amended budget amount. The original approved budget and the amended budget amount for Measure R Transactions and Use Tax was $8,638,000.

Measure R’s Fiscal Year 2023-24 fund balance decreased due to total expenditures exceeding revenues by $1,521,260. The beginning fund balance on July 1, 2023 was $14,025,552 resulting in an ending fund balance of $12,504,292. The ending fund balance will cover the continuing projects of $10,896,652 and result in $1,607,640 available for future projects. The FY 2023-24 Measure R Budget to Actual Report was presented to Measure R Citizens’ Oversight Committee at their September 25, 2024 meeting (see attachment #8).

Other Operating Funds
Other Operating Funds included in this report are Gas Tax, NPDES, CDBG, Miscellaneous Grants, Nancy Adrian Newman Trust Fund, and Supplemental Law Enforcement.

Water Fund: Total actual Water Fund revenues of $12.8 million were less than budgeted revenues of $13.0 million by $235,605 primarily due to charges for water services were below budget; however, services were partially offset by interest income.

Total actual Water Fund expenses of $12.6 million were less than budgeted expenses of $13.8 million by $1.3 million primarily because of savings in water purchases and operations, professional services, maintenance and rentals, small equipment and selfinsurance settlements.

Working capital increased by $441,703 to $5.8 million as of June 30, 2024, because total revenues exceeded total expenses. A water rate resolution approved by City Council requires that a rate stabilization and operating reserve be maintained to ensure adequate operating cash flows and rate stability. The City’s Bond Indenture also requires a rate stabilization reserve. As of June 30, 2024, $3.5 million of the total working capital was required as operating reserve while $1.5 million was required for rate stabilization reserve. For more details regarding the Water Fund budget to actual revenues and expenses, refer to Attachment #3.

Sewer Fund: Total actual Sewer Fund revenues of $7.8 million were more than budgeted revenues of $7.7 million by $113,460 primarily due to interest income. Total actual Sewer Fund expenses of $6.7 million were less than budgeted expenses of $7.0 million by $321,978. These savings came from less than anticipated cost for salaries and benefits, supplies and services and small equipment. Working capital increased by $668,630. As of June 30, 2024, the Sewer Fund had an estimated working capital balance of $6.9 million and required operating reserve of $2.5 million. For more details regarding the Sewer Fund budget to actual revenues and expenses, refer to Attachment #4.

Recycled Water Fund: On June 7, 2023, the City Council approved the creation of a Recycled Water Enterprise Fund for Fiscal Year 2023-24 in which the Sewer Fund provided a $3.2 million loan to the Recycled Water Fund. Total actual Recycled Water Fund revenues of $75,730 were more than budgeted revenues due to interest income.

Total actual Recycled Water Fund expenses of $19,270 were more than budgeted expenses due to contractual services for grant applications. For more details regarding the Recycled Water Fund budget to actual revenues and expenses, refer to Attachment #5.

Attachment #6 provides a summary of revenues and expenditures for other Operating Funds.

Other Funds: Total actual Gas Tax revenues were slightly above the State of California’s projection. Gas Tax Fund revenues are used for street maintenance. Actual expenditures were less than budgeted but exceeded actual revenues for the fiscal year resulting in a fund balance of $48,468 as of June 30, 2024.

National Pollutant Discharge Elimination System (NPDES) total revenues were $217,846 compared to actual expenditures of $242,016. During Fiscal Year 2023-24, the general fund provided a transfer of $94,000 to supplement NPDES operations. The difference of $24,170 between actual revenues and actual expenditure decreased the fund balance. The Fund Balance for NPDES, as of June 30, 2024, is a deficit fund balance of $7,202.

Capital Project Funds: Capital Project Funds are used to account for financial resources and uses pertaining to the acquisition and construction of governmental infrastructure and other assets, such as streets, storm drains, public buildings, trails, park improvements, water, sewer, recycled water infrastructures. Except for the water, sewer and recycled water capital projects, which are funded with ongoing revenues derived from user rates, the other capital project categories have no dedicated ongoing revenue source and; therefore, will rely on funding from Measure R and infrequent development impact fees to fund new projects once the remaining cash balances are depleted.

Please note, street projects are partially funded from limited Measure A, Local Streets and Roads, and SB1, Road Repair and Accountability, receipts.

Landscape Maintenance Districts (LMD): As information for the benefits of residents whose property is assessed to pay for the cost of maintaining Landscape Maintenance Districts (LMD), budget to actual reports provide revenue and expenditure information for each District. For all Districts, actual revenues and expenditures for the Fiscal Year were reasonably within the amount in the Engineer’s Estimate. Also included in the schedule is each District’s beginning and ending fund balance. LMD #1 and LMD #2 reflect a negative fund balance. For additional details on the LMD’s, refer to Attachment #7.

FISCAL IMPACT:

Not applicable for this item.

RELATIONSHIP TO STRATEGIC PLAN:

The FY 2023-24 Year-End Budget to Actual Report is consistent with Strategic Direction #3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Attachment 1
Attachment 2
Attachment 3
Attachment 4
Attachment 5
Attachment 6
Attachment 7
Attachment 8

Attachment 1
City of Norco
General Fund Budget to Actual
For the Fiscal Year Ended June 30, 2024
Actual vs
Adopted Amended Year-End Amended
General Fund Budget Budget Actual Budget

REVENUES
Property Taxes 2,644,500 $ 2,778,764 $ 2,949,784 $ 171,020 $ Sales Taxes 11,246,200 10,446,073 10,339,253 (106,820)
Motor Vehicle License Fees 3,467,200 3,608,902 3,611,831 2,929 Other Taxes 2,370,000 2,174,310 2,201,542 27,232
Franchise Fees 2,236,300 2,148,357 2,228,054 79,697
Intergovernmental 51,500 51,500 50,591 (909)
Fines and Penalties 242,200 193,770 241,179 47,409
Interest/Lease Income 1,285,300 2,250,300 2,997,076 746,776 Community Development Fees 1,351,500 1,431,500 1,552,211 120,711 Community Services/Recreation 903,200 903,200 874,011 (29,189) Other Revenues 1,436,000 1,562,000 2,072,202 510,202
Administrative Overhead/Operating Transfers 1,575,695 1,579,623 1,820,248 240,625 Total Revenues 28,809,595 $ 29,128,299 $ 30,937,982 $ 1,809,683 $

EXPENDITURES
Sheriff 7,983,200 $ 7,897,041 $ 7,598,465 $ 298,576 $
Citizens on Patrol 18,100 18,100 14,500 3,600
Crossing Guards 72,000 72,000 80,843 (8,843)
Total Sheriff Protection 8,073,300 7,987,141 7,693,807 293,334 Fire Suppression & EMS (CalFire) 5,518,600 5,518,600 5,363,176 155,424 Norco Animal Rescue Team 20,500 20,500 16,073 4,427
Total Fire 5,539,100 5,539,100 5,379,250 159,850
Recreation 1,012,800 1,017,373 1,010,380 6,993
Special Events 221,000 223,696 156,227 67,469
Youth, Sports & Family Services 582,000 582,000 489,575 92,425 Senior Citizens 283,200 283,200 203,370 79,830
Senior-RCTC 44,532 44,532 46,230 (1,698)
Total Community Services 2,143,532 2,150,801 1,905,782 245,019 Animal Services 976,900 976,900 1,031,120 (54,220)
Non-Departmental 4,377,920 4,700,731 3,685,345 1,015,386 City Clerk 609,300 604,575 534,638 69,937
City Manager 413,500 413,500 457,330 (43,830)
Communications 358,500 364,834 326,725 38,109
Human Resources 254,400 254,400 238,352 16,048
Economic Development 60,000 60,000 50,850 9,150
Finance 807,500 807,500 747,115 60,385
Total Admin, Econ. Dev & Finance 2,503,200 2,504,809 2,355,009 149,800 City Council 122,300 122,300 81,158 41,142
City Attorney 250,000 250,000 282,002 (32,002)
Total City Council & City Attorney 372,300 372,300 363,159 9,141 Engineering 621,600 692,768 440,112 252,656
Inspection 40,000 40,000 30,791 9,210
Parkway Maintenance 363,000 363,000 262,287 100,713
Total Public Works & Engineering 1,024,600 1,095,768 733,189 362,579 Code Enforcement 474,600 491,908 319,232 172,676
Building & Safety 681,700 681,700 567,427 114,273
Planning 914,300 2,350,162 1,326,844 1,023,318
Total Community Development 2,070,600 3,523,770 2,213,502 1,310,268 Park Maintenance 1,558,000 1,643,188 1,540,415 102,773
Facilities Maintenance 1,204,400 1,209,125 1,323,551 (114,426) Ingalls Event Center 1,229,700 1,256,075 1,290,454 (34,379) Total Facilities and Maintenance 3,992,100 4,108,388 4,154,420 (46,032) Total Expenditures 31,073,552 $ 32,959,708 $ 29,514,584 $ 3,445,124 $ Revenues Over (Under) Expenditures (2,263,957) $ (3,831,409) $ 1,423,398 $ 5,254,807 $

Attachment 2
City of Norco
General Fund - Fund Balance
For Fiscal Year-Ended June 30, 2024
Rev/Exp Fund
GENERAL FUND Total Balance
Audited Beginning Balance, July 1, 2023 34,702,164 $
FY 23-24 Actual Revenues/Transfers In 30,937,982 $
FY 23-24 Actual Expenditures/Transfers Out (29,514,584) Revenues Over (Under) Expenditures FY 2023-24 1,423,398 Estimated Ending Fund Balance, June 30, 2024 (Unaudited) 36,125,562 $ City of Norco
General Fund - Fund Balance Designations
For Fiscal Year-Ended June 30, 2024
Estimated Ending Fund Balance, June 30, 2024 36,125,562 $ Designated for Operating Reserves (8,395,231)
Designated for Local Emergencies and Natural Disasters Reserves (200,000) Designated for Infrastructure Reverses (224,445)
Designated for Donations and Deposits for Special Projects and Programs (1,228,505) Designated for Economic Development Reserves (4,024,294) Estimated Uncommitted Fund Balanced June 30, 2024 22,053,087 $

Attachment 3
City of Norco
Water Fund Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Water Fund Budget Actual Budget
Operating Revenues:

Charges for Water Services 12,981,000 $ 12,442,376 $ (538,624) $ Interest Income 20,000 311,862 291,862
Damage Claims 400 21,943 21,543
Bad Debt Recovery 2,200 - (2,200)
Miscellaneous 12,200 4,013 (8,187)
Total Revenues 13,015,800 $ 12,780,195 $ (235,605) $
Expenses:

Salaries and Benefits 2,021,401 $ 2,001,583 $ 19,818 $
Employee Related Expense 38,700 32,565 6,135
Supplies and Services 514,800 666,056 (151,256)
Maintenance and Rentals 174,800 50,958 123,842
Water Purchases, Operations and Utilities 7,021,200 6,275,003 746,197 Professional & Contractual 1,108,176 1,024,942 83,234
Debt Service Related Payments 1,399,899 1,413,628 (13,729) Computer, Vehicle Operations & Replacement Charges 348,100 348,100 - Self-Insurance Settlements 353,644 68,644 285,000
Miscellaneous/Small Equipment 172,500 101 172,399
Administrative Overhead & Reimbursements to Other Funds 685,460 685,500 (40) Total Operating Expenses 13,838,680 $ 12,567,080 $ 1,271,600 $ Revenues Over (Under) Expenses (822,880) $ 213,115 $ 1,035,995 $

Attachment 4
City of Norco
Sewer Fund Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Sewer Fund Budget Actual Budget
Operating Revenues:

Charges for Water Services 7,323,300 $ 7,321,596 $ (1,704) $ Interest Income 25,000 142,364 117,364
Corona Loan Interest 104,507 104,507 -
Corona Loan Principal 255,305 255,305 -
Miscellaneous Revenue 2,200 - (2,200)
Total Revenues 7,710,312 $ 7,823,772 $ 113,460 $
Expenses:

Salaries and Benefits 983,500 $ 874,755 $ 108,745 $
Employee Related Expenses 33,600 29,418 4,182
Supplies and Services 121,500 (124,463) 245,963
Maintenance and Rentals 64,800 36,068 28,732
Operations and Utilities 122,700 97,356 25,344
Professional & Contractual 3,107,176 3,377,522 (270,346) Debt Service Related Payments 1,610,800 1,612,942 (2,142) Computer, Vehicle Operations & Replacement Charges 279,400 279,400 - Miscellaneous/Small Equipment 171,500 - 171,500
Self-Insurance Settlements 10,000 - 10,000
Administrative Overhead & Reimbursements to Other Funds 479,300 479,300 - Total Operating Expenses 6,984,276 $ 6,662,298 $ 321,978 $ Revenues Over (Under) Expenses 726,036 $ 1,161,474 $ 435,438 $

Attachment 5
City of Norco
Recycled Water Fund Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Recycled Water Fund Budget Actual Budget
Operating Revenues:

Interest Income - $ 75,730 $ 75,730 $
Total Revenues - $ 75,730 $ 75,730 $
Expenses:

Professional & Contractual - $ 19,270 $ (19,270) $
Total Operating Expenses - $ 19,270 $ (19,270) $
Revenues Over (Under) Expenses - $ 56,460 $ 56,460 $

Attachment 6
City of Norco
Schedule of Other Funds Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Fund Description Budget Actual Budget

GAS TAX
Revenues 730,703 $ 745,608 $ 14,905 $
Expenditures 947,400 790,419 156,981
Revenues Over (Under) Expenditures $ (44,811) (216,697) $ 171,886 $

NPDES FUND
Revenues 227,000 $ 217,846 $ (9,154) $
Expenditures 253,600 242,016 11,584
Revenues Over (Under) Expenditures $ (24,170) (26,600) $ 2,430 $ CDBG
Revenues 87,500 $ 12,500 $ (75,000) $
Expenditures 87,500 12,500 75,000
Revenues Over (Under) Expenditures $ - - $ - $

MISCELLANEOUS GRANTS
Revenues 2,202,419 $ 1,035,556 $ (1,166,863) $
Expenditures 2,132,751 1,035,556 1,097,195
Revenues Over (Under) Expenditures $ - 69,668 $ (69,668) $

NANCY ADRIAN NEWMAN TRUST FUND
Revenues 100 $ 4,154 $ 4,054 $
Expenditures 38,400 32,706 5,694
Revenues Over (Under) Expenditures $ (28,552) (38,300) $ 9,748 $

SUPPLEMENTAL LAW ENFORCEMENT
Revenues 186,159 $ 186,159 $ - $
Expenditures 186,159 186,159 -
Revenues Over (Under) Expenditures $ - - $ - $

MEASURE R
Revenues 8,638,000 $ 8,665,093 $ 27,093 $
Expenditures 21,046,341 10,186,353 10,859,988
Revenues Over (Under) Expenditures $ (1,521,260) (12,408,341) $ 10,887,081 $

Attachment 7 Page 1
City of Norco
Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Landscape Maintenance District #1 Budget Actual Budget
Revenues:

LMD #1 Assessments 12,204 $ 11,839 $ (365) $
Interest Income - (389) (389)
Total Revenues 12,204 $ 11,450 $ (754) $
Expenditures:

Observation 4,522 $ 3,598 $ 924 $
Water Charges 4,425 3,551 874
Electricity Charges 150 17 133
Telephone Charges 200 483 (283)
Contractual 2,620 2,619 1
Professional Services 2,120 3,083 (963)
Administrative Overhead 540 540 -
Admin Fees-Property Taxes 150 111 39
Fuel - 21 (21)
Total Expenditures 14,727 $ 14,022 $ 705 $
Revenues Over (Under) Expenditures (2,523) $ (2,572) $
Fund Balance:

Beginning Fund Balance (3,956) $
FY Change in Fund Balance (2,572)
Ending Fund Balance June 30, 2024 (6,528) $

Attachment 7 Page 2
City of Norco
Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Landscape Maintenance District #2 Budget Actual Budget
Revenues:

LMD #2 Assessments 183,012 $ 183,234 $ 222 $
Interest Income - (1,324) (1,324)
Total Revenues 183,012 $ 181,910 $ (1,102) $
Expenditures:

Observation 22,602 $ 17,946 $ 4,656 $
Tree Replacement 3,000 - 3,000
Equestrian Trails 39,690 41,412 (1,722)
Water Charges 34,710 26,609 8,101
Electricity Charges 2,000 1,154 846
Telephone Charges 206 - 206
Landscape Maintenance 39,220 57,313 (18,093)
Wet Lands Area 470 - 470
Park Maintenance 8,510 16,020 (7,510)
Contractual 13,150 10,109 3,041
Administrative Overhead 7,340 7,340 -
Admin Fees-Property Taxes 242 166 76
Bad Debt Expense - 8,944 (8,944)
Incidentals 1,000 - 1,000
Fuel - 106 (106)
Land Improvements 27,556 - 27,556
Total Expenditures 199,696 $ 187,119 $ 12,577 $
Revenues Over (Under) Expenditures (16,684) $ (5,210) $ Fund Balance:

Beginning Fund Balance (6,397) $
FY Change in Fund Balance (5,210)
Ending Fund Balance June 30, 2024 (11,607) $

Attachment 7 Page 3
City of Norco
Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Year-End Amended
Landscape Maintenance District #3 Budget Actual Budget
Revenues:

LMD #3 Assessments 102,634 $ 102,007 $ (627) $
Interest Income - (422) (422)
Total Revenues 102,634 $ 101,585 $ (1,049) $
Expenditures:

Observation 18,082 $ 14,371 $ 3,711 $
Equestrian Trails 6,270 9,792 (3,522)
Tree Replacement 2,500 - 2,500
Water Charges 41,870 29,994 11,876
Electricity Charges 1,200 467 733
Telephone Charges 65 - 65
Landscape Maintenance 30,510 27,946 2,564
Contractual 12,704 9,169 3,535
Administrative Overhead 5,068 5,068 -
Admin Fees-Property Taxes 266 117 149
Bad Debt Expense - 1,684 (1,684)
Incidentals 1,000 - 1,000
Operating Contingency 3,296 - 3,296
Fuel - 85 (85)
Total Expenditures 122,831 $ 98,693 $ 24,138 $
Revenues Over (Under) Expenditures (20,197) $ 2,892 $
Fund Balance:

Beginning Fund Balance 2,267 $
FY Change in Fund Balance 2,892
Ending Fund Balance June 30, 2024 5,159 $

Attachment 7 Page 4
City of Norco
Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Amended
Landscape Maintenance District #4 Budget Actual Budget
Revenues:

LMD #4 Assessments 516,945 $ 517,677 $ 732 $
Interest Income - 14,861 14,861
Total Revenues 516,945 $ 532,538 $ 15,593 $
Expenditures:

Observation 31,642 $ 25,050 $ 6,592 $
Equestrian Trails 86,660 102,659 (15,999)
Tree Replacement 5,000 - 5,000
Water Charges 131,852 81,787 50,065
Electricity Charges 7,827 6,163 1,664
Telephone Charges 739 456 283
Landscape Maintenance 174,320 210,660 (36,340)
Natural Open Space 14,170 - 14,170
Wet Lands Area 5,760 - 5,760
Park Maintenance 18,810 16,934 1,876
Contractual 9,148 9,148 0
Administrative Overhead 30,724 30,724 -
Admin Fees-Property Taxes 401 288 113
Incidentals 8,393 10,007 (1,614)
Fuel - 149 (149)
Operating Contingency 14,152 - 14,152
Land Improvements 50,000 - 50,000
Storm Sewer Lines 20,000 - 20,000
Total Expenditures 609,598 $ 494,026 $ 115,572 $
Revenues Over (Under) Expenditures (92,653) $ 38,512 $
Fund Balance:

Beginning Fund Balance 310,340 $
FY Change in Fund Balance 38,512
Ending Fund Balance June 30, 2024 348,852 $

Attachment 7 Page 5
City of Norco
Budget to Actual Report
For the Fiscal Year Ended June 30, 2024
Actual vs
Amended Amended
Landscape Maintenance District #5 Budget Actual Budget
Revenues:

LMD #5 Assessments 68,091 $ 67,409 $ (682) $
Interest Income - 5,487 5,487
Total Revenues 68,091 $ 72,896 $ 4,805 $
Expenditures:

Observation 13,560 $ 10,749 $ 2,811 $
Equestrian Trails 6,610 8,654 (2,044)
Tree Replacement 500 - 500
Water Charges 11,726 7,721 4,005
Electricity Charges 621 503 118
Telephone Charges 68.00 - 68
Landscape Maintenance 13,210 13,278 (68)
Park Maintenance - 10,048 (10,048)
Contractual 5,503 5,503 1
Administrative Overhead 2,956 2,956 -
Admin Fees-Property Taxes 253 105 148
Incidentals 204 572 (368)
Fuel - 63.83 (64)
Operating Contingency 1,172 188 985
Land Improvements 30,000 32,000 (2,000)
Total Expenditures 86,383 $ 92,341 $ (5,958) $
Revenues Over (Under) Expenditures (18,292) $ (19,445) $ Fund Balance:

Beginning Fund Balance 104,585 $
FY Change in Fund Balance (19,445)
Ending Fund Balance June 30, 2024 85,140 $

Measure R Citizens' Oversight
Committee

STAFF REPORT
Date: September 25, 2024 Agenda Item:

5.A.

To: Honorable Chair and Commission Members
From: Lisette Free, Finance Director
Prepared By: Lisette Free, Interim City Manager
Department: Finance
SUBJECT:

Measure R Fund FY 2023-24 Budget to Actual Report
RECOMMENDATION:

Receive and File Measure R Fund FY 2023-24 Budget to Actual Report.

SUMMARY:

During Fiscal Year 2023-24, total Measure R Fund revenues slightly exceeded the original and the amended budget amounts. Total Measure R expenditures for the fiscal year were less than total budget amount because many of the projects are yet to be completed. For projects that were not completed during the fiscal year, the remaining unspent amounts have been carried over to Fiscal Year 2024-25. Staff recommends that the Measure R Citizens' Oversight Committee (COC) receive and file the FY 2023- 24 Measure R Fund Budget to Actual Report.

BACKGROUND:

During Fiscal Year 2023-24, total Measure R Fund revenues slightly exceeded the original and the amended budget amounts by $27,093. Total Measure R expenditures for the fiscal year of $10,186,353 were less than total budget amount of $21,083,005 because many of the projects are yet to be completed. For projects that were not completed during the fiscal year, the remaining unspent amounts have been carried over to Fiscal Year 2024-25.

FISCAL IMPACT:

The available estimated fund balance as of June 30th 2024 is $12.5 million resulting in $1.6 million available for any new proposed Measure R projects. The FY 2024-25 Measure R Capital Improvement Program Budget will be amended to reflect the project's carryover amounts based on actual FY 2023-24 expenditures.

Attachment 8

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 3. Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, Interim City Manager
ATTACHMENT(S):

Attachement A
Attachement B

Attachment A
FY 2023-24
Approved Budget
FY 2023-24
Amended Budget
FY 2023-24
Actual
% of
Budget
Budget
Remaining
Revenues
Estimated Measure R Tax Revenues 8,463,000 $ 8,463,000 $ 7,976,735 $ 94% 486,265 $ Investment Earnings 175,000 175,000 688,358 393% (513,358) Total Revenues 8,638,000 $ 8,638,000 $ 8,665,093 $ 100% (27,093) $ Expenditures
Operating and Maintenance
Committee Stipends 1,400 $ 1,400 $ 1,000 $ 71% 400 $
Professional Services 10,000 10,000 4,475 45% 5,525
Trail System Maintenance 600,000 600,000 517,287 86% 82,713 Subtotal 611,400 611,400 522,762 86% 88,638
Measure R Capital Projects
Facilities and Information Technology Improvements
Arena Structural Maintenance $ 30,000 30,000 $ 30,000 $ 100% - $ City Hall Remodel - Efficiency Assessment 100,000 100,000 43,333 43% 56,667 City Hall/Sheriff Sub-Station Improvements 500,000 455,803 91,386 20% 364,417 Citywide ADA Improvement Project 150,000 150,000 96,261 64% 53,739 Citywide Facility Painting & Treating - 141,488 141,488 100% 0 Citywide Flooring - 249,354 159,136 64% 90,218
Facilities and Maintenance Office 300,000 300,000 0% 300,000 HAVC System Replacement 700,000 700,000 7,085 1% 692,915 Ingalls Event Center Wayfining Project 100,000 100,000 0% 100,000 Mobile Storage Unit - Special Events - 14,260 0% 14,260 Moreno Arena Bleacher Repairs 1,562,000 600,000 22,265 1% 1,539,736 Moreno Arena Emergency Bleacher Lighting 250,000 265,000 9,760 4% 255,240 The Hall Improvements 500,000 436,213 91,562 21% 344,651 NPDS - Back Lot & Trash Bins 200,000 200,000 573 0% 199,427 Pole Barn IT Infrastructure 100,000 199,327 170,447 86% 28,880 Pole Barns 600,000 990,740 982,477 99% 8,263
Security System Upgrade 50,000 95,002 30,469 32% 64,533 Senior Center Audio-Visual Upgrade 25,000 25,000 23,700 95% 1,300 Senior Center Emergency Generator 300,000 300,000 26,074 9% 273,926 Structured Connectivity System 35,000 35,000 0% 35,000
Land Improvements
Animal Control, Parmenter & Wayne Makin Parking Lots - 150,873 0% 150,873 Citywide Irrigation System Upgrades - 418,897 312,144 75% 106,754 Wayne Makin LED Lighting Upgrade 2,499,120 1,000,000 2,397,731 96% 101,389 Park Improvements
Citywide Park Enhancements 100,000 499,358 198,504 40% 300,854 Community Service & Facilities Assessment 50,000 225,355 62,085 28% 163,270 Pikes Peak Park ADA Synthetic Poured In Place Project 200,000 200,000 0% 200,000 Sundance Park Boundary Wall Restoration 120,000 - 97,806 82% 22,194 Street Improvements
Center Ave Pavement Project - Sixth to Seventh St. 103,000 103,000 1,336 1% 101,664 Citywide Traffic Signal Upgrade Project 100,000 100,000 74,004 74% 25,996 Fifth Street Pavement Project 100,000 100,000 121,765 122% (21,765) Fourth Street Pavement Project 1,300,000 1,300,000 10,652 1% 1,289,348 Hamner Ave Traffic Signal 90,000 90,000 0% 90,000
Hillside Ave Pavement Project - Sixth St to Seventh St 103,000 103,000 8,618 8% 94,383 Hillside Ave Pavement Project - Third St to Fourth St 148,000 148,000 5,841 4% 142,159 Miscellaneous Curb and Gutter Improvements 350,000 350,000 283,512 81% 66,488 River Drive Stabilization Project - 41,507 21,657 52% 19,851 Second St Pavement Project (Mountain to Pacific) 200,000 227,000 226,106 100% 894 Second Street Pavement Project - East Side 1,300,000 995,667 292,878 29% 702,789 Second Street Pavement Project - River to Pacific 150,000 150,000 146,981 98% 3,019 Slurry Seal Street Improvement 300,000 300,000 228,158 76% 71,842 Temescal Ave Pavement Project 1,924,700 1,924,700 1,798,164 93% 126,536 Temescal Ave Pavement Project - Fifth St to Sixth St - 101,000 94,025 93% 6,975 Third Street Pavement Project 500,000 951,549 874,753 92% 76,796 Third Street Pavement Project - Valley View to College 550,000 550,000 75,000 14% 475,000 Valley View Ave Pavement Project - Fifth St to Sixth St - 96,000 - 0% 96,000 Valley View Ave - Third St to Fourth St 1,600,000 1,522,197 (3,890) 0% 1,526,087 Trails Improvements
Silverlakes Causeway 250,000 250,451 1,945 1% 248,506
Trail Fencing Replacement for FY 23-24 600,000 604,744 407,801 67% 196,943 Subtotal 15,558,700 $ 20,471,605 $ 9,663,591 $ 47% 10,808,014 $ Total Expenditures 16,170,100 $ 21,083,005 $ 10,186,353 $ 48% 10,896,652 $ Revenues Over (Under) Expenditures (12,445,005) $
Beginning Fund Balance July 1, 2023 14,025,552
Estimated Ending Fund Balance June 30, 2024 1,580,547 $ Measure R Transactions and Use Tax
FY 2023-24 Budget to Actual Report

Attachment B
Projects
Project
Number
Total
Approved
Budget
FY 2023-24
Approved
Budget
Expenditures
as of
06/30/23
FY 2023-24
Actual as of
06/30/24
Cumulative
Expenditures
as of 06/30/24
Budget
Remaining
Measure R Capital Projects
Facilities and Information Technology Improvements
Arena Structural Maintenance 54111.8 $ 30,000 $ 30,000 $ - $ 30,000 $ 30,000 $ - City Hall Remodel - Efficiency Assessment 54303.1 100,000 100,000 - 43,333 43,333 56,667 City Hall/Sheriff Sub-Station Improvements 54303.2 562,206 455,803 106,403 91,386 197,788 364,418 Citywide ADA Improvement Project 54300.2 150,000 150,000 - 96,261 96,261 53,739 Citywide Facility Painting & Treating 54303.8 256,333 141,488 114,845 141,488 256,333 (0) Citywide Flooring 54303.9 250,000 249,354 646 159,136 159,782 90,218 Facilities and Maintenance Office 54303.11 300,000 300,000 - - - 300,000 HAVC System Replacement 54303.15 700,000 700,000 - 7,085 7,085 692,915 Ingalls Event Center Wayfining Project 54303.16 100,000 100,000 - - - 100,000 Mobile Storage Unit - Special Events 54303.13 30,000 14,260 15,740 - 15,740 14,260 Moreno Arena Bleacher Repairs 54111.9 1,562,000 1,562,000 - 22,265 22,265 1,539,736 Moreno Arena Emergency Bleacher Lighting 54111.5 265,000 265,000 - 9,760 9,760 255,240 The Hall Improvements 54303.6 553,810 436,213 117,597 91,562 209,159 344,651 NPDS - Back Lot & Trash Bins 4414.3 200,000 200,000 - 573 573 199,427 Pole Barn IT Infrastructure 54111.6 200,000 199,327 673 170,447 171,121 28,879 Pole Barns 54410.1 4,310,291 990,740 3,319,550 982,477 4,302,027 8,264 Security System Upgrade 54303.12 110,000 95,002 14,999 30,469 45,468 64,532 Senior Center Audio-Visual Upgrade 54303.18 25,000 25,000 - 23,700 23,700 1,300 Senior Center Emergency Generator 54303.17 300,000 300,000 - 26,074 26,074 273,926 Structured Connectivity System 54303.19 35,000 35,000 - - - 35,000 Land Improvements
Animal Control, Parmenter & Wayne Makin Parking Lots 54111.2 301,557 150,873 150,684 - 150,684 150,873 Citywide Irrigation System Upgrades 54111.3 420,000 418,897 1,103 312,144 313,247 106,753 Wayne Makin LED Lighting Upgrade 54111.4 2,554,051 2,499,120 54,931 2,397,731 2,452,662 101,389 Park Improvements
Citywide Park Enhancements 54410.5 610,000 499,358 110,642 198,504 309,147 300,853 Community Service & Facilities Assessment 54303.14 225,355 225,355 - 62,085 62,085 163,270 Pikes Peak Park ADA Synthetic Poured In Place Project 4407.8 200,000 200,000 - - - 200,000 Sundance Park Boundary Wall Restoration 54410.6 120,000 120,000 - 97,806 97,806 22,194 Street Improvements
Center Ave Pavement Project - Sixth to Seventh St. 54900.27 103,000 103,000 - 1,336 1,336 101,664 Citywide Traffic Signal Upgrade Project 54900.22 100,000 100,000 - 74,004 74,004 25,996 Fifth Street Pavement Project 54900.23 100,000 100,000 - 121,765 121,765 (21,765) Fourth Street Pavement Project 54900.24 1,300,000 1,300,000 - 10,652 10,652 1,289,349 Hamner Ave Traffic Signal 4920.1 90,000 90,000 - - - 90,000 Hillside Ave Pavement Project - Sixth St to Seventh St 54900.31 103,000 103,000 - 8,618 8,618 94,383 Hillside Ave Pavement Project - Third St to Fourth St 54900.28 148,000 148,000 - 5,841 5,841 142,159 Miscellaneous Curb and Gutter Improvements 4925.6 350,000 350,000 - 283,512 283,512 66,488 River Drive Stabilization Project 54900.21 90,209 41,507 48,702 21,657 70,358 19,851 Second St Pavement Project (Mountain to Pacific) 4928.25 227,000 227,000 - 226,106 226,106 894 Second Street Pavement Project - East Side 54900.6 1,839,927 995,667 844,260 292,878 1,137,138 702,789 Second Street Pavement Project - River to Pacific 54900.25 150,000 150,000 - 146,981 146,981 3,019 Slurry Seal Street Improvement 4902.1 300,000 300,000 - 228,158 228,158 71,842 Temescal Ave Pavement Project 4928.37 1,924,700 1,924,700 - 1,798,164 1,798,164 126,536 Temescal Ave Pavement Project - Fifth St to Sixth St 54900.29 101,000 101,000 - 94,025 94,025 6,975 Third Street Pavement Project 54900.8 1,002,933 951,549 51,385 874,753 926,137 76,796 Third Street Pavement Project - Valley View to College 54900.26 550,000 550,000 - 75,000 75,000 475,000 Valley View Ave Pavement Project - Fifth St to Sixth St 54900.30 96,000 96,000 - - - 96,000 Valley View Ave - Third St to Fourth St 54900.1 1,669,359 1,522,197 147,161 (3,890) 143,271 1,526,088 Trails Improvements
Silverlakes Causeway 54600.1 257,668 250,451 7,218 1,945 9,163 248,506 Trail Fencing Replacement for FY 23-24 54600.7 604,744 604,744 - 407,801 407,801 196,943 Total Expenditures $ 20,471,605 25,578,143 $ 5,106,539 $ 9,663,591 $ 14,770,130 $ 10,808,014 $ Measure R Transactions and Use Tax
FY 2023-24 2nd Quarter Project Life-to-Date Status

City Council

STAFF REPORT
Date: November 6, 2024 Agenda Item:

3.I.

To: Honorable Mayor and City Council Members
From: Chad Blais, Public Works Director
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Amendment of FY 2024-25 Capital Improvement Program to include additional funding for the Grulla Lift Station Replacement Project, Acceptance of Bids, Award of Contract, and Approval of Project Plans for the Grulla Lift Station Replacement Project RECOMMENDATION:

Appropriate additional funding for Fiscal Year 2024-25 CIP sewer budget in the amount of $220,500 for the Grulla Lift Station Replacement Project; accept bids and award a contract to Big Ben Inc. for the Grulla Lift Station Replacement Project in the amount of $2,378,635; authorize the City Manager to approve contract change orders up to 10 percent of the total bid amount, and approve the proposal from Krieger and Stewart to provide engineering construction support in the amount of $97,455.

SUMMARY:

Bids for the Grulla Lift Station Replacement Project were opened on September 30, 2024, with Big Ben Inc. of Irvine, California being the lowest responsible bidder.

Therefore, it is recommended that a contract be awarded to Big Ben Inc. in the amount of $2,378,635, authorize the City Manager to approve contract change orders up to 10 percent of the total bid amount, and approve the proposal from Krieger and Stewart to provide engineering construction support in the amount of $97,455.

BACKGROUND:

Plans and specifications for the Grulla Lift Station Replacement Project (Project) was advertised on August 29, 2024, with a bid opening date of September 30, 2024. A total of nine (9) bids were received with proposals ranging in value from $2,378,635 to $4,113,883. The bid summary analysis has been attached for Council’s review (See Bid Result Analysis). The Project includes a complete replacement of the existing lift station including constructing a new submersible lift station with wet well, submersible pumps, above grade discharge piping, air entrainment system, connection sewer and force main, motor control center, potable water service, security fencing, site improvements,

and demolition of the existing packaged station and associated electrical panels (Bid Schedule I, Bid Items 101 through 119). This portion of work is funded using sewer funds.

The Project will also include construction of a portion of the new North Drive and Grulla Storm Drain that lies directly adjacent to the lift station and consists of approximately 310 LF of storm drain, 25 LF of sewer, and associated manholes, basins, and transition structures (Bid Schedule II, Bid Items 201 through 232). The existing drain is in direct conflict with the new sewer improvements so the storm drain must be adjusted and replaced at the same time. This portion of work is funded using storm drain funding provided by Riverside County Flood Control and Water Conservation District. Award will be based on the total of both Bid Schedules (i.e. Bid Items 101 through 119 and 201 through 232).

Staff has reviewed all the bids submitted and determined that Big Ben Inc. of Irvine, California, as being the lowest responsible bidder in the amount of $2,378,635 (see Proposal). Staff has reviewed the references of the lowest bidder and bid documents submitted and determined the bid is responsive to all requirements and the contractor has the experience to complete the required construction activities for the Project.

The Project's bid sheet specifications has been designed to separate the costs for sewer and storm drain improvements. This project has two funding sources:
 The Sewer Lift Station Replacement is the primary project component with a current fiscal year approved budget of $1,900,000 (Fund 147 - Project No. 4807.9; Account No. 147.960.43250 & 147.960.43250.30). Although the bid amount for this work is $1,745,900, within the approved project budget, there is insufficient funding to cover the 10% contingency ($174,590), engineering construction support ($100,000) and inspection services ($100,000). This portion of work will require an additional $220,500 to be added to the project budget.  The Storm Drain portion of the project has a current fiscal year approved budget of $1,790,000 (Fund 129 - Project No. 4214.39: Account No's. 129.935.43180 & 129.935.43180.30). The project has sufficient funds to support the storm drain costs including the full bid amount of $632,735, the 10% contingency ($63,273), engineering construction support ($20,000), and inspection services ($20,000).

This project is a multi-phase project requiring the first phase to be completed concurrently with the sewer project due to the close proximity of the infrastructure improvements.

As part of the project, Public Works is requesting City Council accept the proposal from Krieger and Stewart to provide engineering construction support in the amount of $97,455. The general scope of work as the original design engineer will be to review all submittals for materials, address any RFIs submitted, recommend design changes that might be warranted, prepare and submit final redline construction drawings.

Furthermore, Government Code Section 830.6 stipulates that neither a public entity nor its employee's bare liability for injuries arising from the approved plan or design of public property. This immunity applies when the plan or design has received prior approval from the relevant legislative or the discretionary authority or conforms to established

standards. In light of this legal framework, it is recommended that the City Council approve the project plans for the Grulla Lift Station Replacement Project.

FISCAL IMPACT:

This project has two funding sources as follows:
 The Grulla Lift Station Replacement Project (4807.9) was approved as an ongoing Capital Improvement Program project in the Sewer Fund having expenditures in the amount of $124,500 as of June 30, 2024. For Fiscal Year 2024-25, additional funding in the amount of $1,900,000 ($150,000 for design under account no.147.960.43250.30 and $1,750,000 for construction under account no.147.960.43250) has been approved by City Council. However, this funding is not sufficient to fund the lowest bidder bid amount ($1,745,900), the 10% contingency ($174,590), engineering construction support ($100,000) and inspection services ($100,000). Therefore, this portion of work will require an additional $220,500 added to the project from the sewer fund.  The North Drive and Grulla Storm Drain Project was approved as an ongoing Capital Improvement Project in the Storm Drain Fund for Fiscal Year 2024-25 with a budget of $1,790,00 ($1,700,000 for construction and $90,000 for design) - Project No. 4214.39 and Account No's. 129.935.43180 & 129.935.43180.30. The project has sufficient funds to support the storm drain costs including the full bid amount of $632,735, the 10% contingency ($63,273), engineering construction support ($20,000), and inspection services ($20,000).

RELATIONSHIP TO STRATEGIC PLAN:

Construction of the Grulla Lift Station Project is consistent with Strategic Direction No. 5 –Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Finance Director Approved by: Lisette Free, Interim City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Bid Results Analysis
Big Ben Inc. Bid
Contract-Big Ben Inc
893-7-Grulla Lift Stn-Final LS & SD Drawings (2024-08-22) K&S Const Pro-Norco Grulla LS 2024-10-10

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total 101
Mobilization and demobilization at
______ per LS
(maximum of 1.5% of Total Bid Amount) L.S. 1 $20,000.00 $20,000.00 $30,000.00 $30,000.00 $41,500.00 $41,500.00 102
Construction Control Plan and Construction Devices
(including Engineered Traffic Control Plan) in the
public right‐of‐way on Grulla Court, at ________Per
LS L.S. 1 $5,600.00 $5,600.00 $25,200.00 $25,200.00 $3,500.00 $3,500.00 103
Water Pollution Control Compliance at the project
site in the public right‐of‐way on Grulla Court, at
________Per LS L.S. 1 $4,400.00 $4,400.00 $26,500.00 $26,500.00 $1,000.00 $1,000.00 104
Furnish trench protection (shoring or sloping) in
accordance with Cal/OSHA Standards for all trenches
greater than 5' in depth as required, and all related
work, at _________Per LS L.S. 1 $44,000.00 $44,000.00 $208,000.00 $208,000.00 $850,000.00 $850,000.00 105
Construct wet well including cast‐in‐place concrete
bottom, elliptical RCPP shaft, and pre‐cast top with
hatch, coating, and all related work, at _______Per
LS L.S. 1 $296,900.00 $296,900.00 $174,000.00 $174,000.00 $165,000.00 $165,000.00 106
Construct approximately 40 LF of 8" VCP sewer from
the existing wet well to the new wet well, including
one (1) manhole, modifying the existing manhole,
and all related work, at ______Per LS L.S. 1 $26,000.00 $26,000.00 $53,200.00 $53,200.00 $70,000.00 $70,000.00 Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc.

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 107
Construct potable water service, including
connection to water main, piping, meter, meter box,
backflow prevention device, and all related work, at
___Per LS L.S. 1 $27,000.00 $27,000.00 $37,000.00 $37,000.00 $16,850.00 $16,850.00 108
Furnish and install submersible pumping units,
including base elbow, guiderails, supports, lifting
chain, and all related equipment and work, at
________Per LS L.S. 1 $61,000.00 $61,000.00 $139,000.00 $139,000.00 $80,000.00 $80,000.00 109
Construct 4" DI and stainless steel discharge piping
and 4" DI force main, including pipe, fittings, valves, magnetic flow meter, supports, connection to
existing force main with flange adapter, and all
related equipment and work, at _______Per LS L.S. 1 $232,000.00 $232,000.00 $125,000.00 $125,000.00 $125,000.00 $125,000.00 110
Furnish and install all other mechanical equipment,
including, but not limited to, air entrainment system
and davit crane, and all related work, at ____Per LS L.S. 1 $69,000.00 $69,000.00 $37,000.00 $37,000.00 $28,000.00 $28,000.00 111
Perform electrical work, including furnishing and
installing motor control center (MCC), electrical
enclosures, lighting, RTU antenna, instrumentation,
conduit, conductors, pull boxes, junction boxes, and
all related work, at _____Per LS L.S. 1 $437,000.00 $437,000.00 $591,000.00 $591,000.00 $365,000.00 $365,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 112
Upgrade electrical service per Approved SCE Service
Plan, including providing temporary power to the
existing Station facilities for facilities change‐over, and all related work, at ______Per LS L.S. 1 $27,000.00 $27,000.00 $72,200.00 $72,200.00 $18,500.00 $18,500.00 113
Remove City's RTU panel from the existing onsite
enclosure and relocate to new Motor Control Center
(MCC), and all related work, at _______Per LS L.S. 1 $36,000.00 $36,000.00 $20,000.00 $20,000.00 $8,000.00 $8,000.00 114
Perform site work, including fine grading, masonry
walls (including retaining walls), concrete slabs,
crushed rock, concrete curb and gutter, street repair,
and all related work, at ________Per LS L.S. 1 $183,000.00 $183,000.00 $197,000.00 $197,000.00 $100,000.00 $100,000.00 115
Coat and paint all exposed ferrous metal, including
piping, valves, supports, etc., and all related work, at ________Per LS L.S. 1 $22,800.00 $22,800.00 $19,000.00 $19,000.00 $15,000.00 $15,000.00 116
Furnish and install tubular steel fencing with rolling
gate, swing gates, and all related work, at
_________Per LS L.S. 1 $47,200.00 $47,200.00 $70,000.00 $70,000.00 $20,250.00 $20,250.00 117
Testing, startup, and commissioning, including
providing all required temporary and testing
equipment for calibration/testing and changeover to
new facilities, and all related work, at ________Per
LS L.S. 1 $17,000.00 $17,000.00 $60,000.00 $60,000.00 $15,000.00 $15,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 118
Demolition of existing lift station facilities, including:
removal and disposal of existing packaged lift
station, service panel, disconnect switch, and 60 LF
of trail fencing; installation of 50 feet of trial fencing; and abandoning existing force main and sewer in‐
place; and all related work, at ______Per LS L.S. 1 $107,000.00 $107,000.00 $50,000.00 $50,000.00 $26,000.00 $26,000.00 119
Provide and deliver to the site one(1) portable
generator in accordance with Specification Section
11255, and all related work, at ______________Per
LS L.S. 1 $83,000.00 $83,000.00 $77,000.00 $77,000.00 $100,000.00 $100,000.00 201
Mobilization and demobilization, at _________ Per
Lump Sum (maximum of 1.5% of the Total Bid
Amount) L.S. 1 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $25,000.00 $25,000.00 202
Construction Control Plan and Construction Devices
(including Engineered Traffic Control Plan) in the
public right‐of‐way on Grulla Court, at _________
Per Lump Sum L.S. 1 $3,000.00 $3,000.00 $35,000.00 $35,000.00 $1,800.00 $1,800.00 203
Water Pollution Control Compliance at the project
site in the public right‐of‐way on Grulla Court, at
_________Per LS L.S. 1 $3,000.00 $3,000.00 $23,500.00 $23,500.00 $610.00 $610.00 204
Construct 48" RCP Storm Drain at
_______________
Per Linear Foot LF 163 $465.00 $75,795.00 $730.00 $118,990.00 $420.00 $68,460.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 205
Construct 53"x34" Elliptical (42" round) RCP Storm
Drain (Span in Vertical Position) at _______ Per
Linear Foot LF 54 $1,090.00 $58,860.00 $1,180.00 $63,720.00 $1,250.00 $67,500.00 206
Construct 30" RCP Storm Drain at
________
Per
Linear Foot LF 34 $520.00 $17,680.00 $577.00 $19,618.00 $315.00 $10,710.00 207
Construct 24" 10 Gauge CMP Storm Drain at
__________Per Linear Foot S LF 16 $610.00 $9,760.00 $506.00 $8,096.00 $370.00 $5,920.00 208
Construct Trench Repair per City Standard Drawing
No. 155 Modified per Detail "B" on Storm Drain
Drawings Sheet 2 at _______ Per Square Foot SF 795 $52.00 $41,340.00 $34.00 $27,030.00 $15.00 $11,925.00 209
Construct Trench Repair per City Standard Drawing
No. 155 Modified per Detail "B" on Storm Drain
Drawings Sheet 2 (Modified with Trench Backfill to
Prep Surface (No A.C. Base Removal)) at
___________
Per Square Foot SF 920 $52.00 $47,840.00 $15.60 $14,352.00 $10.00 $9,200.00 210
Construct Manhole No. 2 per RCFC&WCD Std Plan
MH252 (A=N/A B=N/A D1=48" D2=53"x34" ‐ Elliptical
Pipe T=8" L=7.10') at ________ Per Each EA 1 $20,000.00 $20,000.00 $21,300.00 $21,300.00 $31,500.00 $31,500.00 211
Construct Manhole No. 2 per RCFC&WCD Std Plan
MH252 (A=N/A B=N/A D1=53"x34" ‐ Elliptical PipeD2=48" T=8" L=7.10') at ______ Per Each EA 1 $20,000.00 $20,000.00 $24,700.00 $24,700.00 $35,000.00 $35,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 212
Construct Catch Basin No. 6 per RCFC&WCD Std Plan
CB102 (W=11' V=8.42') special connection to CB per
RCFC&WCD Std. Plan CB109 at
__________________
Per Each EA 1 $27,000.00 $27,000.00 $30,100.00 $30,100.00 $55,000.00 $55,000.00 213
Construct Catch Basin No. 6 per RCFC&WCD Std Plan
CB102 (W=7' V=5.25') with special connection to CB
per RCFC&WCD Std. Plan CB109 at ________Per
Each EA 1 $20,000.00 $20,000.00 $21,000.00 $21,000.00 $40,000.00 $40,000.00 214
Construct Brick and Mortar Bulkhead at
_____________
Per Each EA 1 $3,000.00 $3,000.00 $3,580.00 $3,580.00 $16,000.00 $16,000.00 215
Construct 5' Sewer Manhole per City Std. Plan No.
515 at
________
Per Each EA 1 $26,000.00 $26,000.00 $6,000.00 $6,000.00 $27,500.00 $27,500.00 216
Construct 8" VCP Sewer in Trench Bedding per City
Standard Drawing No. 155 Modified per Detail "B" on
Storm Drain Drawings Sheet 1 at _________Per
Linear Foot LF 20 $900.00 $18,000.00 $372.00 $7,440.00 $620.00 $12,400.00 217
Construct Concrete Collar per RCFC&WCD per Std.

Plan No. M803 at
_________
Per Each EA 4 $3,700.00 $14,800.00 $3,100.00 $12,400.00 $2,600.00 $10,400.00 218
Construct Sanitary Sewer Protection per RCFC&WCD
per Std. Plan No. M807 at ____ Per Each EA 1 $3,600.00 $3,600.00 $2,750.00 $2,750.00 $11,400.00 $11,400.00 219
Construct Energy Dissipator per SSPWC Std. 384‐3,
D=48", L=16', W=12', Conc. Mix. 560‐C‐3,250, and
F'y=60 KSI at ____________ Per Each EA 1 $110,000.00 $110,000.00 $122,000.00 $122,000.00 $130,000.00 $130,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 220
Construct Rip Rap Energy Dissipator Type 2 per
SDRSD Dwg. No. D‐40, 2‐ton Rip Rap Stone at
______
Per Cubic Yard CY 30 $1,300.00 $39,000.00 $744.00 $22,320.00 $650.00 $19,500.00 221
Construct Local Depression No.3 per RCFC&WCD Std.

Plan No. LD202 at __________Per Each EA 2 $4,700.00 $9,400.00 $10,500.00 $21,000.00 $3,700.00 $7,400.00 222
Remove and Dispose Existing Catch Basin at
___________Per Each EA 1 $4,200.00 $4,200.00 $5,500.00 $5,500.00 $10,000.00 $10,000.00 223
Remove and Replace Chain Link Fence at
_____________Per Linear Foot LF 21 $153.00 $3,213.00 $497.00 $10,437.00 $41.00 $861.00 224
Remove and Dispose Existing 8" VCP Sewer at
______________
Per Linear Foot LF 25 $255.00 $6,375.00 $205.00 $5,125.00 $155.00 $3,875.00 225
Remove Existing 36" CMP Storm Drain at
__________
Per Linear Foot LF 165 $89.00 $14,685.00 $62.00 $10,230.00 $100.00 $16,500.00 226
Remove Existing 31" Fiberglass (Hobas Pipe) at
_______Per Linear Foot LF 36 $187.00 $6,732.00 $180.00 $6,480.00 $210.00 $7,560.00 227
Remove Existing Storm Drain Manhole at
_____________
Per Each EA 1 $3,400.00 $3,400.00 $5,360.00 $5,360.00 $15,000.00 $15,000.00 228
Remove Existing Concrete Headwall at
________________
Per Each EA 1 $3,400.00 $3,400.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 229
Remove Existing 16" RCP Storm Drain at
_________
Per Linear Foot LF 23 $146.00 $3,358.00 $149.00 $3,427.00 $390.00 $8,970.00 230
Remove Existing 24" RCP Storm Drain at
___________
Per Linear Foot LF 91 $79.00 $7,189.00 $147.00 $13,377.00 $100.00 $9,100.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty Unit Price Line Total Unit Price Line Total Unit Price Line Total Big Ben, Inc. Pyramid Building & RE Chaffee Construction, Inc. 231
Remove Existing 24" CMP. Storm Drain at ______
Per Linear Foot LF 16 $88.00 $1,408.00 $156.00 $2,496.00 $255.00 $4,080.00 232
Remove Existing Concrete Collar at _______ Per
Each EA 1 $3,200.00 $3,200.00 $3,430.00 $3,430.00 $2,000.00 $2,000.00 Subtotal 101‐119 $1,745,900.00 $2,011,100.00 $2,048,600.00Subtotal 201‐232 $632,735.00 $684,758.00 $685,171.00 Total $2,378,635.00 $2,695,858.00 $2,733,771.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
101
Mobilization and demobilization at
______ per LS
(maximum of 1.5% of Total Bid Amount) L.S. 1
102
Construction Control Plan and Construction Devices
(including Engineered Traffic Control Plan) in the
public right‐of‐way on Grulla Court, at ________Per
LS L.S. 1
103
Water Pollution Control Compliance at the project
site in the public right‐of‐way on Grulla Court, at
________Per LS L.S. 1
104
Furnish trench protection (shoring or sloping) in
accordance with Cal/OSHA Standards for all trenches
greater than 5' in depth as required, and all related
work, at _________Per LS L.S. 1
105
Construct wet well including cast‐in‐place concrete
bottom, elliptical RCPP shaft, and pre‐cast top with
hatch, coating, and all related work, at _______Per
LS L.S. 1
106
Construct approximately 40 LF of 8" VCP sewer from
the existing wet well to the new wet well, including
one (1) manhole, modifying the existing manhole,
and all related work, at ______Per LS L.S. 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total $40,000.00 $40,000.00 $37,500.00 $37,500.00 $28,000.00 $28,000.00$13,200.00 $13,200.00 $14,640.00 $14,640.00 $44,000.00 $44,000.00$22,300.00 $22,300.00 $18,239.00 $18,239.00 $30,000.00 $30,000.00$64,400.00 $64,400.00 $27,450.00 $27,450.00 $3,200.00 $3,200.00 $368,700.00 $368,700.00 $173,667.00 $173,667.00 $728,000.00 $728,000.00 $74,300.00 $74,300.00 $50,434.00 $50,434.00 $74,000.00 $74,000.00 Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp.

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
107
Construct potable water service, including
connection to water main, piping, meter, meter box,
backflow prevention device, and all related work, at
___Per LS L.S. 1
108
Furnish and install submersible pumping units,
including base elbow, guiderails, supports, lifting
chain, and all related equipment and work, at
________Per LS L.S. 1
109
Construct 4" DI and stainless steel discharge piping
and 4" DI force main, including pipe, fittings, valves, magnetic flow meter, supports, connection to
existing force main with flange adapter, and all
related equipment and work, at _______Per LS L.S. 1
110
Furnish and install all other mechanical equipment,
including, but not limited to, air entrainment system
and davit crane, and all related work, at ____Per LS L.S. 1 111
Perform electrical work, including furnishing and
installing motor control center (MCC), electrical
enclosures, lighting, RTU antenna, instrumentation,
conduit, conductors, pull boxes, junction boxes, and
all related work, at _____Per LS L.S. 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $70,600.00 $70,600.00 $69,784.00 $69,784.00 $58,000.00 $58,000.00$80,000.00 $80,000.00 $178,425.00 $178,425.00 $162,000.00 $162,000.00 $151,900.00 $151,900.00 $55,510.00 $55,510.00 $175,000.00 $175,000.00$114,500.00 $114,500.00 $56,303.00 $56,303.00 $90,000.00 $90,000.00$194,700.00 $194,700.00 $600,613.00 $600,613.00 $400,000.00 $400,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
112
Upgrade electrical service per Approved SCE Service
Plan, including providing temporary power to the
existing Station facilities for facilities change‐over, and all related work, at ______Per LS L.S. 1
113
Remove City's RTU panel from the existing onsite
enclosure and relocate to new Motor Control Center
(MCC), and all related work, at _______Per LS L.S. 1
114
Perform site work, including fine grading, masonry
walls (including retaining walls), concrete slabs,crushed rock, concrete curb and gutter, street repair, and all related work, at ________Per LS L.S. 1
115
Coat and paint all exposed ferrous metal, including
piping, valves, supports, etc., and all related work, at ________Per LS L.S. 1
116
Furnish and install tubular steel fencing with rolling
gate, swing gates, and all related work, at
_________Per LS L.S. 1
117
Testing, startup, and commissioning, including
providing all required temporary and testing
equipment for calibration/testing and changeover to
new facilities, and all related work, at ________Per
LS L.S. 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $327,500.00 $327,500.00 $71,370.00 $71,370.00 $60,000.00 $60,000.00 $12,300.00 $12,300.00 $14,640.00 $14,640.00 $14,000.00 $14,000.00 $139,900.00 $139,900.00 $101,710.00 $101,710.00 $186,000.00 $186,000.00 $41,300.00 $41,300.00 $39,650.00 $39,650.00 $43,000.00 $43,000.00$76,600.00 $76,600.00 $73,749.00 $73,749.00 $52,000.00 $52,000.00$33,100.00 $33,100.00 $31,720.00 $31,720.00 $33,000.00 $33,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
118
Demolition of existing lift station facilities, including:
removal and disposal of existing packaged lift
station, service panel, disconnect switch, and 60 LF
of trail fencing; installation of 50 feet of trial fencing; and abandoning existing force main and sewer in‐
place; and all related work, at ______Per LS L.S. 1
119
Provide and deliver to the site one(1) portable
generator in accordance with Specification Section
11255, and all related work, at ______________Per
LS L.S. 1
201
Mobilization and demobilization, at _________ Per
Lump Sum (maximum of 1.5% of the Total Bid
Amount) L.S. 1
202
Construction Control Plan and Construction Devices
(including Engineered Traffic Control Plan) in the
public right‐of‐way on Grulla Court, at _________
Per Lump Sum L.S. 1
203
Water Pollution Control Compliance at the project
site in the public right‐of‐way on Grulla Court, at
_________Per LS L.S. 1
204
Construct 48" RCP Storm Drain at
_______________
Per Linear Foot LF 163
Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $69,100.00 $69,100.00 $92,781.00 $92,781.00 $52,000.00 $52,000.00 $125,300.00 $125,300.00 $79,300.00 $79,300.00 $76,000.00 $76,000.00 $40,000.00 $40,000.00 $37,500.00 $37,500.00 $12,000.00 $12,000.00$18,800.00 $18,800.00 $14,430.00 $14,430.00 $35,000.00 $35,000.00$15,300.00 $15,300.00 $7,215.00 $7,215.00 $15,000.00 $15,000.00 $673.00 $109,699.00 $2,863.00 $466,669.00 $1,000.00 $163,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
205
Construct 53"x34" Elliptical (42" round) RCP Storm
Drain (Span in Vertical Position) at _______ Per
Linear Foot LF 54
206
Construct 30" RCP Storm Drain at
________
Per
Linear Foot LF 34
207
Construct 24" 10 Gauge CMP Storm Drain at
__________Per Linear Foot S LF 16
208
Construct Trench Repair per City Standard Drawing
No. 155 Modified per Detail "B" on Storm Drain
Drawings Sheet 2 at _______ Per Square Foot SF 795
209
Construct Trench Repair per City Standard Drawing
No. 155 Modified per Detail "B" on Storm Drain
Drawings Sheet 2 (Modified with Trench Backfill to
Prep Surface (No A.C. Base Removal)) at
___________
Per Square Foot SF 920
210
Construct Manhole No. 2 per RCFC&WCD Std Plan
MH252 (A=N/A B=N/A D1=48" D2=53"x34" ‐ Elliptical
Pipe T=8" L=7.10') at ________ Per Each EA 1
211
Construct Manhole No. 2 per RCFC&WCD Std Plan
MH252 (A=N/A B=N/A D1=53"x34" ‐ Elliptical PipeD2=48" T=8" L=7.10') at ______ Per Each EA 1 Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $1,233.00 $66,582.00 $3,804.00 $205,416.00 $2,000.00 $108,000.00 $829.00 $28,186.00 $2,886.00 $98,124.00 $2,200.00 $74,800.00$965.00 $15,440.00 $2,164.50 $34,632.00 $1,000.00 $16,000.00 $31.00 $24,645.00 $21.00 $16,695.00 $40.00 $31,800.00$35.00 $32,200.00 $17.00 $15,640.00 $40.00 $36,800.00 $51,300.00 $51,300.00 $21,645.00 $21,645.00 $34,000.00 $34,000.00$51,300.00 $51,300.00 $21,645.00 $21,645.00 $32,000.00 $32,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
212
Construct Catch Basin No. 6 per RCFC&WCD Std Plan
CB102 (W=11' V=8.42') special connection to CB per
RCFC&WCD Std. Plan CB109 at
__________________
Per Each EA 1
213
Construct Catch Basin No. 6 per RCFC&WCD Std Plan
CB102 (W=7' V=5.25') with special connection to CB
per RCFC&WCD Std. Plan CB109 at ________Per
Each EA 1
214
Construct Brick and Mortar Bulkhead at
_____________
Per Each EA 1
215
Construct 5' Sewer Manhole per City Std. Plan No.
515 at
________
Per Each EA 1
216
Construct 8" VCP Sewer in Trench Bedding per City
Standard Drawing No. 155 Modified per Detail "B" on
Storm Drain Drawings Sheet 1 at _________Per
Linear Foot LF 20
217
Construct Concrete Collar per RCFC&WCD per Std.

Plan No. M803 at
_________
Per Each EA 4
218
Construct Sanitary Sewer Protection per RCFC&WCD
per Std. Plan No. M807 at ____ Per Each EA 1
219
Construct Energy Dissipator per SSPWC Std. 384‐3,
D=48", L=16', W=12', Conc. Mix. 560‐C‐3,250, and
F'y=60 KSI at ____________ Per Each EA 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $48,100.00 $48,100.00 $28,860.00 $28,860.00 $32,000.00 $32,000.00$33,400.00 $33,400.00 $24,531.00 $24,531.00 $26,000.00 $26,000.00 $9,300.00 $9,300.00 $7,215.00 $7,215.00 $7,300.00 $7,300.00 $25,700.00 $25,700.00 $101,010.00 $101,010.00 $28,000.00 $28,000.00 $796.00 $15,920.00 $1,443.00 $28,860.00 $1,000.00 $20,000.00 $1,300.00 $5,200.00 $7,215.00 $28,860.00 $4,300.00 $17,200.00$5,400.00 $5,400.00 $7,215.00 $7,215.00 $8,800.00 $8,800.00 $44,400.00 $44,400.00 $57,720.00 $57,720.00 $43,000.00 $43,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
220
Construct Rip Rap Energy Dissipator Type 2 per
SDRSD Dwg. No. D‐40, 2‐ton Rip Rap Stone at
______
Per Cubic Yard CY 30
221
Construct Local Depression No.3 per RCFC&WCD Std.

Plan No. LD202 at __________Per Each EA 2
222
Remove and Dispose Existing Catch Basin at
___________Per Each EA 1
223
Remove and Replace Chain Link Fence at
_____________Per Linear Foot LF 21
224
Remove and Dispose Existing 8" VCP Sewer at
______________
Per Linear Foot LF 25
225
Remove Existing 36" CMP Storm Drain at
__________
Per Linear Foot LF 165
226
Remove Existing 31" Fiberglass (Hobas Pipe) at
_______Per Linear Foot LF 36
227
Remove Existing Storm Drain Manhole at
_____________
Per Each EA 1
228
Remove Existing Concrete Headwall at
________________
Per Each EA 1
229
Remove Existing 16" RCP Storm Drain at
_________
Per Linear Foot LF 23
230
Remove Existing 24" RCP Storm Drain at
___________
Per Linear Foot LF 91
Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $284.00 $8,520.00 $432.90 $12,987.00 $550.00 $16,500.00 $15,300.00 $30,600.00 $10,822.50 $21,645.00 $7,600.00 $15,200.00 $3,700.00 $3,700.00 $7,215.00 $7,215.00 $6,000.00 $6,000.00 $187.00 $3,927.00 $185.00 $3,885.00 $600.00 $12,600.00$244.00 $6,100.00 $150.00 $3,750.00 $240.00 $6,000.00 $89.00 $14,685.00 $37.00 $6,105.00 $50.00 $8,250.00
$429.00 $15,444.00 $50.00 $1,800.00 $300.00 $10,800.00
$7,400.00 $7,400.00 $7,215.00 $7,215.00 $8,600.00 $8,600.00$6,300.00 $6,300.00 $10,822.00 $10,822.00 $8,600.00 $8,600.00 $239.00 $5,497.00 $95.00 $2,185.00 $400.00 $9,200.00$162.00 $14,742.00 $72.00 $6,552.00 $100.00 $9,100.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
231
Remove Existing 24" CMP. Storm Drain at ______
Per Linear Foot LF 16
232
Remove Existing Concrete Collar at _______ Per
Each EA 1
Subtotal 101‐119Subtotal 201‐232
Total
Unit Price Line Total Unit Price Line Total Unit Price Line Total Pacific Hydrotech Corp. MLC Constructors, Inc. SCW Contracting Corp. $229.00 $3,664.00 $90.00 $1,440.00 $450.00 $7,200.00
$3,100.00 $3,100.00 $3,607.00 $3,607.00 $6,000.00 $6,000.00 $2,019,700.00 $1,787,485.00 $2,308,200.00
$764,551.00 $1,313,090.00 $864,750.00
$2,784,251.00 $3,100,575.00 $3,172,950.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
101
Mobilization and demobilization at
______ per LS
(maximum of 1.5% of Total Bid Amount) L.S. 1
102
Construction Control Plan and Construction Devices
(including Engineered Traffic Control Plan) in the
public right‐of‐way on Grulla Court, at ________Per
LS L.S. 1
103
Water Pollution Control Compliance at the project
site in the public right‐of‐way on Grulla Court, at
________Per LS L.S. 1
104
Furnish trench protection (shoring or sloping) in
accordance with Cal/OSHA Standards for all trenches
greater than 5' in depth as required, and all related
work, at _________Per LS L.S. 1
105
Construct wet well including cast‐in‐place concrete
bottom, elliptical RCPP shaft, and pre‐cast top with
hatch, coating, and all related work, at _______Per
LS L.S. 1
106
Construct approximately 40 LF of 8" VCP sewer from
the existing wet well to the new wet well, including
one (1) manhole, modifying the existing manhole,
and all related work, at ______Per LS L.S. 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total $35,137.00 $35,137.00 $30,000.00 $30,000.00 $25,000.00 $25,000.00$77,301.00 $77,301.00 $13,000.00 $13,000.00 $20,000.00 $20,000.00$21,082.00 $21,082.00 $15,000.00 $15,000.00 $30,000.00 $30,000.00 $547,177.00 $547,177.00 $155,000.00 $155,000.00 $404,000.00 $404,000.00$250,294.00 $250,294.00 $380,000.00 $380,000.00 $650,000.00 $650,000.00$135,234.00 $135,234.00 $85,000.00 $85,000.00 $69,000.00 $69,000.00 Metro Builders & Engineers Canyon Springs Enterprises Norstar Plumbing &

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
107
Construct potable water service, including
connection to water main, piping, meter, meter box,
backflow prevention device, and all related work, at
___Per LS L.S. 1
108
Furnish and install submersible pumping units,
including base elbow, guiderails, supports, lifting
chain, and all related equipment and work, at
________Per LS L.S. 1
109
Construct 4" DI and stainless steel discharge piping
and 4" DI force main, including pipe, fittings, valves, magnetic flow meter, supports, connection to
existing force main with flange adapter, and all
related equipment and work, at _______Per LS L.S. 1
110
Furnish and install all other mechanical equipment,
including, but not limited to, air entrainment system
and davit crane, and all related work, at ____Per LS L.S. 1 111
Perform electrical work, including furnishing and
installing motor control center (MCC), electrical
enclosures, lighting, RTU antenna, instrumentation,
conduit, conductors, pull boxes, junction boxes, and
all related work, at _____Per LS L.S. 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total Metro Builders & Engineers Canyon Springs Enterprises Norstar Plumbing & $44,469.00 $44,469.00 $40,000.00 $40,000.00 $42,000.00 $42,000.00$89,639.00 $89,639.00 $105,000.00 $105,000.00 $185,000.00 $185,000.00 $220,490.00 $220,490.00 $170,000.00 $170,000.00 $305,000.00 $305,000.00 $65,927.00 $65,927.00 $90,000.00 $90,000.00 $72,000.00 $72,000.00 $121,060.00 $121,060.00 $185,000.00 $185,000.00 $325,000.00 $325,000.00

City of Norco
Bid Results for Project Grulla Lift Station Replacement Project (4807.9) Issued on 08/29/2024Bid Due on September 30, 2024 12:00 PM (PDT)Exported on 10/01/2024 Line Totals (Unit Price * Quantity)
Item Description Unit Qty
112
Upgrade electrical service per Approved SCE Service
Plan, including providing temporary power to the
existing Station facilities for facilities change‐over, and all related work, at ______Per LS L.S. 1
113
Remove City's RTU panel from the existing onsite
enclosure and relocate to new Motor Control Center
(MCC), and all related work, at _______Per LS L.S. 1
114
Perform site work, including fine grading, masonry
walls (including retaining walls), concrete slabs,crushed rock, concrete curb and gutter, street repair, and all related work, at ________Per LS L.S. 1
115
Coat and paint all exposed ferrous metal, including
piping, valves, supports, etc., and all related work, at ________Per LS L.S. 1
116
Furnish and install tubular steel fencing with rolling
gate, swing gates, and all related work, at
_________Per LS L.S. 1
117
Testing, startup, and commissioning, including
providing all required temporary and testing
equipment for calibration/testing and changeover to
new facilities, and all related work, at ________Per
LS L.S. 1
Unit Price Line Total Unit Price Line Total Unit Price Line Total Metro Builders & Engineers Canyon Springs Enterprises Norstar Plumbing & $345,239.00 $345,239.00 $485,000.00 $485,000.00 $140,000.00 $140,000.00 $12,930.00 $12,930.00 $7,500.00 $7,500.00 $45,000.00 $45,000.00 $172,878.00 $172,878.00 $400,000.00 $400,000.00 $185,000.00 $185,000.00 $59,730.00 $59,730.00 $20,000.00 $20,000.00 $19,200.00 $19,200.00$69,206.00 $69,206.00 $120,000.00 $120,000.00 $116,000.00 $116,000.00$25,861.00 $25,861.00 $155,000.00 $155,000.00 $62,000.00 $62,000.00