Norco City Council
March 19, 2025

AGENDA
City Council
Wednesday, March 19, 2025
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Kevin Bash, Council Member
Gregory Bowen, Council Member
Fia Sullivan, Council Member

CLOSED SESSION

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
RECONVENE PUBLIC SESSION 7:00 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE Mayor Pro Tem Grundmeyer
INVOCATION Pastor Daniel Kitheka
Beacon Hill Assembly of God
PRESENTATIONS Women's History Month Proclamation
Waste Management:

Chicken Program Update
Student Scholarships

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS

2. PUBLIC COMMENTS
This is the time when persons wishing to address the presiding governmental body regarding the Consent Calendar, Legislative Matters or items within the subject matter jurisdiction of the legislative body. Please submit a speaker card to the Meeting Clerk. Please limit comments to three minutes or less. The Ralph M. Brown Act limits the governmental body’s ability to respond to comments on non-agendized matters at the time such comments are made. The governmental body shall not discuss or act relative to any general public comment.

3. CONSENT CALENDAR
City Council Agenda - March 19, 2025
All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the presiding governmental body, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the governmental body request specific items be removed from the Consent Calendar. Items removed from the Consent Calendar will be separately considered under Item 4 of the Agenda.

3.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only
RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

Staff Report - Pdf

3.B. Approval of City Council Regular Meeting Minutes
RECOMMENDATION:

Approve the City Council Regular Meeting Minutes of March 05, 2025.

Staff Report - Pdf

3.C. Recap of Actions Taken by the Planning Commission at its Meeting Held on March 12, 2025
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on March 12, 2025.

Staff Report - Pdf

3.D. Amendment to Increase the Contract Amount for NCS Engineers for the Per- and Polyfluoroalkyl Substances (PFAS) and Fluoride Treatment Design Project
RECOMMENDATION:

Approve an amendment to the contract for NCS Engineers (NCS) in the amount of $107,131 for additional design services related to the Per- and Polyfluoroalkyl Substances (PFAS) and Fluoride treatment system at the existing Bluff Groundwater Treatment Plant.

Staff Report - Pdf

City Council Agenda - March 19, 2025

3.E. Acceptance of Bids and Award of Contract for the Woodward Ave Street Improvements
RECOMMENDATION:

Accept bids and award a contract to Mendoza Engineering Company, Inc. for Woodward Avenue Street Improvements Project, in the amount of $255,330 and authorize the City Manager to approve contract change orders up to 10 percent of the total bid amount.

Staff Report - Pdf

3.F. Agreement with the National Parks and Recreation Association for funds program for Fiscal Year 2024-25.

RECOMMENDATION:

Approve the contract for a $2,500 micro-grant awarded to the Community Services Department for the "How to Coach Kids" training program. This program is designed to equip staff and volunteer coaches in the Sports Division with the necessary skills and knowledge to support positive youth development.

Staff Report - Pdf

3.G. Streets, Trails, and Utilities Commission Review of Possible Exceptions for the Use of Pavers In the Trails
RECOMMENDATION:

Receive and file Streets, Trails, and Utilities Commission recommendation to the City Council to not amend Trail Standard 700 or allow any exceptions and/or waivers related to the installation of pavers in the trail system.

Staff Report - Pdf

City Council Agenda - March 19, 2025

3.H. Consideration of Resolutions for Authorizing the Preparation of the Engineer's Report for Landscape Maintenance Districts 1-5 RECOMMENDATION:

Adopt Resolution No. 2025-07 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 1 (Beazer, Tract 28765) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-08 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 2 (Western Pacific, Tract 25779) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-09 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 3 (Centex, Tract 28626) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-10 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 4 (Norco Ridge Ranch, Tracts 29588 and 29589) to Establish Annual Assessments for Fiscal Year 2025-

26. Adopt Resolution No. 2025-11 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 5 (Hawks Crest – Tract 30230) to Establish Annual Assessments for Fiscal Year 2025-26.

Staff Report - Pdf

4. ITEM(S) PULLED FROM CONSENT CALENDAR

5. CITY COUNCIL / STAFF COMMUNICATIONS

6. ADJOURNMENT
In compliance with the Americans with Disabilities Act, any person who requires a modification or accommodation in order to participate in this meeting is encouraged to contact the City Clerk’s Office at (951) 270-5623 or [email protected] at least 48 hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Staff reports are on file in the City Clerk’s Office.

Any writings or documents provided to a majority of the presiding governmental body regarding any item on this agenda will be available for public inspection at the City Clerk’s Office during normal business hours at Norco City Hall, located at 2870 Clark Avenue in Norco. The meeting is recorded.

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.A.

To: Honorable Mayor and City Council Members
From: Dana Roa, City Clerk
Prepared By: Sophia Thompson, Deputy City Clerk
Department: City Clerk
SUBJECT:

Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

REVIEWED AND APPROVED BY:

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.B.

To: Honorable Mayor and City Council Members
From: Dana Roa, City Clerk
Prepared By: Sophia Thompson, Deputy City Clerk
Department: City Clerk
SUBJECT:

Approval of City Council Regular Meeting Minutes
RECOMMENDATION:

Approve the City Council Regular Meeting Minutes of March 05, 2025.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, City Manager
ATTACHMENT(S):

City Council - Mar 05 2025 - DRAFT Minutes

DRAFT - MINUTES
City Council
Wednesday, March 5, 2025
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Kevin Bash, Council Member
Gregory Bowen, Council Member
Fia Sullivan, Council Member

CLOSED SESSION
City Attorney Burns read the Closed Session item into the record.

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: FPPC v. City of Norco 18-789
RECONVENE PUBLIC SESSION 7:03 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Burns stated there was no reportable actions taken on the Closed Session item.

PLEDGE OF ALLEGIANCE Mayor Newton
INVOCATION Pastor Rene Parish
Beacon Hill Assembly of God
PRESENTATIONS Red Cross Month Proclamation - Lois
Beckman

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
The Mayor, Mayor Pro Tem and Council Members provided reports on their recent individual participation in committees, commissions, regional boards, and community organizations.

2. PUBLIC COMMENTS

City Council Minutes - March 5, 2025
There were no public comments at this time.

3. CONSENT CALENDAR
Approval of Consent Calendar as Presented
City Attorney Burns requested item 3.C. be pulled for discussion.

M/S NEWTON/GRUNDMEYER Approve Consent Calendar as Presented with item

3.C. pulled for discussion. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

3.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only
Action: Waived reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

3.B. Approval of City Council Regular Meeting Minutes
Action: Approved the City Council Regular Meeting Minutes of February 19, 2025.

4. ITEM(S) PULLED FROM CONSENT CALENDAR

3.C. Approve a City Manager Employment Agreement and Adopt a Resolution Establishing the Salary Step Assignment for the City Manager City Manager Free dismissed herself from the room for the duration of the discussion.

City Attorney Burns presented the report on the City Manager Agreement and Resolution.

Council Members had no questions or concerns.

City Council Minutes - March 5, 2025
Mayor Newton opened Public Comment.

There were no public comments at this time.

Mayor Newton closed Public Comment.

Motion was made.

M/S BASH/GRUNDMEYER Approve a City Manager Employment Agreement and Adopt Resolution 2025-05 Establishing the Salary Step Assignment for the City Manager. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

5. LEGISLATIVE MATTERS

5.A. Second Reading and Adoption of Ordinance No. 1130 Adding Section 15.01.185 to the Norco Municipal Code to Establish the City Planning Commission as the City's Local Appeals Board
Mayor Newton introduced the second reading of Ordinance No. 1130.

City Attorney Burns reviewed information from the first reading of Ordinance No. 1130.

Council Members had no questions or concerns.

Mayor Newton opened Public Comment.

There were no public comments at this time.

Mayor Newton closed Public Comment.

Motion was made.

M/S BASH/SULLIVAN Approve Alternative No. 1: Approve a second reading and adoption of Ordinance No. 1130 adding Section 15.01.185 to the Norco Municipal Code to create a Local Appeals Board to hear appeals of building and building

City Council Minutes - March 5, 2025
code related decisions, citations, and other matters. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

6. DISCUSSION / ACTION ITEM(S)

6.A. Fiscal Year 2024-25 Second Quarter Budget Performance Report with Proposed Mid-Year Amendments to the Annual Operating Budget
City Manager Free presented the report on the FY 2024-25 Second Quarter Budget Performance with Proposed Mid-Year Amendments to the Annual Operating Budget along with essential funds and the requested personnel adjustments.

City Manager Free and Public Works Director Blais answered questions and addressed concerns.

Mayor Newton opened Public Comment.

Bill Naylor spoke regarding his concern for the departmental summaries.

Mayor Newton closed Public Comment.

Council Members discussed their concerns regarding line items within the budget report and had questions regarding the personnel adjustments and discussed their support for staff.

Council Member Sullivan spoke regarding her concerns for the personnel adjustments and requested more discussion at the future City Council Priorities meeting.

City Manager Free, Facilities and Maintenance Director Hamilton and Human Resources Manager Balderas answered questions and addressed concerns.

Mayor Newton thanked staff for all the hard work on the budget report.

Following discussion, motion was made.

City Council Minutes - March 5, 2025
M/S BASH/GRUNDMEYER Receive and file the Fiscal Year (FY) 2024-25 Second Quarter Budget Performance Report; Adopt Resolution No. 2025-04, approving various mid-year amendments to the FY 2024-25 Annual Operating Budget and authorizing changes in appropriations and revenues thereto; and Adopt Resolution No. 2025-06, approving the classification for Human Resources Analyst. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, AND BOWEN
NOES: SULLIVAN
ABSENT: NONE
ABSTAIN: NONE

7. CITY COUNCIL / STAFF COMMUNICATIONS
Public Works Director Blais provided information regarding the Boots in the Park event happening on March 8, 2025.

Council Member Sullivan had concerns regarding E-Bikes and trails.

Public Works Director Blais recommended a discussion regarding the E-Bikes at the City Council Priorities special meeting set to be scheduled later this month.

Council Member Bash had concerns regarding a trailer on Dapplegray Lane and City Manager Free confirmed the issue is an active Code Enforcement case.

Council Member Bash asked to agendize a future discussion regarding rooster requirements.

M/S BASH/NEWTON Agendize a discussion regarding rooster requirements and clarify the municipal code. The Motion was carried by the following roll call vote:

AYES: NEWTON, BASH, BOWEN, AND SULLIVAN
NOES: GRUNDMEYER
ABSENT: NONE
ABSTAIN: NONE
Council Member Bash thanked Facilities and Maintenance Director Hamilton for the Quilts of Valor Ceremony at the Veterans Memorial on March 5, 2025.

Mayor Newton thanked staff for the Little League Event and thanked Facilities and Maintenance Director Hamilton and Parks Superintendent Shank for their work on the field.

City Council Minutes - March 5, 2025

8. ADJOURNMENT
Mayor Newton asked that everyone keep Community Development Director Robles in their thoughts and prayers for the loss of her father.

Mayor Newton adjourned the meeting at 8:37PM with a moment of silence in honor of the passing of Army Veteran, Al Figley.
_________________________________
Dana Roa, CMC
City Clerk

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.C.

To: Honorable Mayor and City Council Members
From: Alma Robles, Community Development Director
Prepared By: Sophia Thompson, Deputy City Clerk
Department: Planning
SUBJECT:

Recap of Actions Taken by the Planning Commission at its Meeting Held on March 12, 2025
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on March 12, 2025.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, City Manager
ATTACHMENT(S):

Planning Commission - Mar 12 2025 - DRAFT Minutes

DRAFT - MINUTES
Planning Commission
Wednesday, March 12, 2025
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 7:00 PM
ROLL CALL Patricia Hedges, Chair
Danny Azevedo, Vice Chair
Catherine Fiore, Member
Jeff Shyu, Member
Tara Young, Member
Sarah Langlois, Youth Commissioner

PLEDGE OF ALLEGIANCE
City Manager Free read the Appeal Notice into the record.

APPEAL NOTICE: In the event that you disagree with the action taken by the Planning Commission in regards to your application, or with any condition for approval of the application which is not a specific requirement of the Norco Municipal Code, you are entitled to appeal such determination or conditions to the Norco City Council, provided that such appeal is filed with the Norco City Clerk within ten calendar days after the requirements for appeals, inclusive of payment of an appeal fee.

1. PUBLIC COMMENTS
There were no public comments at this time.

2. CONSENT CALENDAR

2.A. Approval of Planning Commission Regular Meeting Minutes M/S SHYU/AZEVEDO Approve the Planning Commission Meeting Minutes of February 12, 2025. The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, FIORE, SHYU, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

Planning Commission Minutes - March 12, 2025

3. ITEM(S) PULLED FROM CONSENT CALENDAR
No items were pulled from the Consent Calendar.

4. DISCUSSION / ACTION ITEM(S)

4.A. Accessory Building Use Permit 2024-09 (McDonald): A request to allow a 900 square-foot large vehicle garage at 2118 Valley View Avenue, within the A-1-20 (Agricultural, Low-Density) Zone. APN: 125-100-028.

Associate Planner Woods-Diaz presented the report to continue Accessory Building Use Permit 2024-09 to the next Planning Commission meeting of April 9, 2025.

Commission Members had no questions or concerns.

Motion was made.

M/S SHYU/HEDGES Continue Accessory Building Use Permit 2024-09 (McDonald) to Planning Commission meeting of April 9, 2025 so applicant can update/revise plans. The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, FIORE, SHYU, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

5. PUBLIC HEARING(S)

5.A. Continued Item from Planning Commission Meeting on February 12, 2025: Site Plan 2022-01 and Conditional Use Permit 2022-02 (Dorbayan): A request to approve an 11,780 square foot shopping center and a 1,384 square-foot drivethru food service facility, located at 1461 Sixth Street within the C-4 (Commercial) Zone. APNs: 131-140-026, -033, -036, and -037.

Associate Planner Woods-Diaz presented the report on Site Plan 2022-01.

Planning Commission Minutes - March 12, 2025
Member Shyu and Vice Chair Azevedo had questions and concerns regarding stacked parking.

City Attorney Halfman answered questions and addressed concerns based on the definition of off-street parking and parking requirements within the Norco Municipal Code.

Member Fiore had concerns that were not addressed in the revised plans regarding the curb radius at the entrances and exits not being wide enough to accommodate larger vehicles and trailers.

Member Azevedo had concerns regarding the ADA parking spaces and the walkways leading to the horse trails.

Chair Hedges had concerns regarding the screening of the property during construction that is required in the resolution.

Chair Hedges invited the developer to speak and answer questions.

The Architect, Cyrus Dorbayan, addressed the concerns regarding the stacked parking, entrance and exit radius for larger vehicles and the ADA parking spaces and walkways. He stated all concerns can be accommodated and addressed in the plan check.

Member Shyu thanked the development team for listening to their concerns and making the adjustments to the plans. He had concerns regarding the walkway that ends at the accessible van parking spot and requested it continue around to connect to the horse trail. He addressed the requirement for parking spaces and stated at the time the undeveloped area is developed, it would need to meet its own parking requirements.

Chair Hedges requested the horse corrals be made out of metal instead of wood and the developer confirmed the material would not be wood.

Chair Hedges opened Public Comment.

Mary Hendrickson spoke regarding her concerns for when it rains, and the crosslot drainage being blocked by the CMU wall and requested the wall have drainage holes at the bottom to allow the water to travel in its natural flow to avoid flooding.

Jim Pollard spoke regarding his concern with the entrances and exits not being wide enough to accommodate larger vehicles and trailers and his concern for the loading area and delivery vehicles blocking parked cars.

Planning Commission Minutes - March 12, 2025
Bonnie Slager spoke regarding her concerns for the horse corral location being near the play area for children and the set back of the first building being too near to the street not allowing for adequate visibility when exiting the property.

Bill Naylor spoke regarding his concerns for the trailer parking location and the light post locations that do not allow for enough turning radius and agreed with Bonnie Slager regarding the horse corral location.

Chair Hedges closed Public Comment.

Commission Members discussed their concerns regarding the horse corral location and the responsibility of horse owners. They discussed the walkways and path of travel regarding the parking lot.

Following discussion, Member Shyu reviewed the amendments to the conditions and motion was made.

M/S SHYU/YOUNG Approve Site Plan Review 2022-01 and Conditional Use Permit 2022-02, subject to the attached Conditions of Approval in Resolutions 2025-03 and 2025-04 respectively with the amendments to eliminate the drive-thru stacked parking as counting towards the total parking count, the exits are clearly posted as right turn only, revisions are made to the entrance and exit curbs to accommodate larger turning radius', continue the path of travel on the west side to continue past the ADA parking and connect to the horse trail, and add the screening of the jobsite during construction to the resolution. The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, FIORE, SHYU, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

5.B. Site Plan 2023-17/Variance 2023-05 (Vasquez): A request to approve a Site Plan for a 560 square foot detached garage, a Variance from the rear yard setback requirement of the Norco Municipal Code, Chapter 18.13 Section

18.13.16(C) to allow an addition and patio to an existing home located at 3390 Temescal Avenue within the A-1-20 (Agricultural, Low-Density) Zone. APN 127- 150-001.

Planning Commission Minutes - March 12, 2025
Associate Planner Woods-Diaz presented the report on Site Plan 2023- 17/Variance 2023-05.

Associate Planner Woods-Diaz answered questions regarding the slope of the driveway and the current flooding situation when it rains. She answered questions regarding future ADUs on the property and stated the Applicant has no interest in an ADU.

Chair Hedges invited the Applicant to speak and answer questions.

David Ortiz spoke regarding possible solutions to the flooding in the current garage and mitigating as much as possible on the property. He spoke regarding his positive experience here in Norco and his plans for the property.

Vice Chair Azevedo spoke regarding the flooding and provided possible solutions.

Chair Hedges opened Public Comment.

There were no public comments at this time.

Chair Hedges closed Public Comment.

Commission Members discussed the property in regards to any future ADUs but wanting to allow homeowners to make the most of their property.

Following discussion, motion was made.

M/S YOUNG/SHYU Approve Site Plan Permit 2023-17/Variance 2023-05 subject to the attached Conditions of Approval on Resolution 2025-07 and Resolution 2025-08. The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, FIORE, SHYU, AND YOUNG
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

5.C. Conditional Use Permit 2024-06 (Brunk): A request to allow the sale of alcohol beverages (beer, wine, and distilled spirits) for on-site consumption in

Planning Commission Minutes - March 12, 2025
conjunction with a proposed restaurant at 4410 California Avenue, within the CG (Commercial General) Zone. APN 153-200-020.

Associate Planner Woods-Diaz presented the report on Conditional Use Permit 2024-06.

Associate Planner Woods-Diaz answered questions and addressed concerns regarding the difference between onsite versus offsite allocations for ABC licenses.

Chair Hedges had concerns regarding the outside patio and ensuring minors do not have access to alcohol.

Chair Hedges invited the Applicant to speak and answer questions.

Nicole Brunk addressed the concerns of the outside patio and confirmed it would be gated and all staff would be properly trained. She answered questions regarding the number of businesses she owns and her experience with having an ABC license.

Chair Hedges opened Public Comment.

Kai Buskirk spoke regarding his concerns for how the City is going to support the local business with beautification of the street and spoke in support of the item.

Chair Hedges requested Associate Planner Woods-Diaz speak with Mr. Buskirk after the meeting regarding street improvements.

Adrienne Buskirk submitted a public comment card in favor of the item but did not speak.

Chair Hedges closed Public Comment.

Commission Members discussed their support for the project.

Following discussion, motion was made.

M/S YOUNG/SHYU Approve of Conditional Use Permit (CUP) 2024-06 subject to the attached Conditions of Approval in Resolution 2025-06. The Motion was carried by the following roll call vote:

AYES: HEDGES, AZEVEDO, FIORE, SHYU, AND YOUNG

Planning Commission Minutes - March 12, 2025
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

6. COMMISSION / STAFF COMMUNICATIONS
Member Shyu requested a future discussion to be agendized regarding the Norco Municipal Code parking requirements.

Associate Planner Woods-Diaz agreed to add the discussion to a future meeting.

Chair Hedges thanked Associate Woods-Diaz for all of her hard work.

7. ADJOURNMENT
Chair Hedges adjourned the meeting at 8:21 PM.

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.D.

To: Honorable Mayor and City Council Members
From: Chad Blais, Public Works Director
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Amendment to Increase the Contract Amount for NCS Engineers for the Per- and Polyfluoroalkyl Substances (PFAS) and Fluoride Treatment Design Project RECOMMENDATION:

Approve an amendment to the contract for NCS Engineers (NCS) in the amount of $107,131 for additional design services related to the Per- and Polyfluoroalkyl Substances (PFAS) and Fluoride treatment system at the existing Bluff Groundwater Treatment Plant.

SUMMARY:

The City previously approved a design contract with NCS in the amount not to exceed $669,027. During the preliminary design process NCS was evaluating various treatment options for Fluoride and one option the City wants to explore further will require some additional bench testing and analysis work that was not previously anticipated or included in NCS original proposal. NCS has provided a scope of work for this additional work for a cost of $107,131. Public Works is requesting the City Council approve a change order in the amount of $107,131 for the contract with NCS Engineers for additional design services PFAS and Fluoride treatment system at the existing Bluff Groundwater Treatment Plant. If the change order is approved the new contract amount will be $833,736.

BACKGROUND:

On June 5, 2024, the City Council approved a contract with NCS for design services to add a Per- and Polyfluoroalkyl Substances (PFAS) treatment system to the existing Bluff Groundwater Treatment Plant and authorized the City Manager to issue a purchase order in the amount not to exceed $669,027. Previously, a change order in the amount of $57,578 was approved on September 4, 2024, for additional environmental work required as part of a State grant the City is pursuing.

While the main focus of NCS design services was for PFAS treatment, NCS was also tasked to investigate treatment options to reduce natural Fluoride levels in the City's groundwater to below the State maximum contaminant level of 2 parts per million (ppm).

In 1998 the State issued Norco a 30-year wavier to serve water that contained Fluoride at a level of no more than 3 ppm). However, the State recently informed Norco the existing Fluoride waiver would not be renewed when it expires in 2028. Therefore, Public Works sought NCS help to determine potential treatment options for removal of Fluoride and what the cost implications would be on the cost of producing drinking water from the City's groundwater wells.

As part of the Preliminary Design Review (PDR), NCS identified two treatment options to remove Fluoride but both had significant construction and annual operations and maintenance costs that make the cost of producing the groundwater cost prohibitive.

However, NCS also identified a potential solution that would involve adjustment or modification to the existing Bluff Treatment Plant to replace one of the existing chemicals used to remove Arsenic with an alternate chemical that may remove both Arsenic and Fluoride. This potential option will require some additional investigative analysis by NCS using jar testing and bench testing methods to determine if removal of Fluoride can be accomplished to meet State standards while also not impacting the City's existing treatment processes to remove Arsenic from the groundwater. NCS has provided a proposal to conduct the additional sampling and analysis work for Fluoride at a cost of $107,131 (see attached proposal).

FISCAL IMPACT:

The PFAS Groundwater Treatment Project is included as a Capital Improvement Project (CIP) in the Water Fund for Fiscal Year 2024-25 under general ledger account number 144.950.43210.30 and project code 4709.9. Total funds in the amount of $900,000 are allocated for the project and can cover the additional change order being requested.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Goal No. 5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Accounting Manager Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

NCS Fluoride Proposal

1 Proposal to Provide Bench Test and Full-Scale Test Support for Evaluating Fluoride Removal at the Bluff St. Treatment Plant NCS Engineers
January 2025
“The information in this document is proprietary and confidential and of significant economic value to the proposed project team. It is intended to be used only for informational purposes and to evaluate our qualifications to provide services. It should not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this document.”

1200 Main, Suite H Irvine, CA 92614
January 22, 2025
City of Norco Public Works
2870 Clark Avenue, Norco, CA 92860
Attention: Mr. Chad Blais
Director of Public Works
Subject: Proposal to Provide Bench Test and Full-Scale Test Support for Evaluating Fluoride Removal at the Bluff St. Treatment Plant
Dear Mr. Blais:

NCS Engineers (NCS) is pleased to submit this Scope of Work and Cost Proposal to provide bench testing and full-scale testing support for the evaluation of fluoride treatment at the City of Norco’s (City’s) Bluff Street Water Treatment Plant (Bluff St. TP). The Project Team will evaluate the feasibility of utilizing different coagulants and chemical combinations to reduce the concentration of fluoride to below the regulatory level.

In addition to fluoride, the City’s source waters, namely water from Wells 12, 13, and 15, also have elevated arsenic, iron, and manganese. They are currently treated by a combination of oxidation, coagulation, and filtration processes at the Bluff St. TP. The proposal will evaluate the treatment efficacy of fluoride while maintaining the compliance of arsenic, iron, and manganese.

Coagulation filtration is a known process that can reduce fluoride from water using suitable coagulants. Some of the coagulants, such as alum and PAC (poly-aluminum chloride), can achieve both fluoride and arsenic removal. However, higher dosages or secondary chemicals may be needed to achieve fluoride reduction compared with the current ferric coagulant. The proposed bench testing will examine pre-selected coagulants that can achieve concurrent fluoride and arsenic removal and determine suitable treatment conditions (i.e., pH, coagulant/chlorine/flocculant dosages), followed by full-scale testing that will determine the filtration efficiency, backwash frequency, and sludge generation.

Presented herein is our proposal to provide testing services and support for the City. As needed, the scope of work can be adjusted to meet the City’s and State’s requirements.

2 BACKGROUND
The City of Norco (City) currently operates three groundwater wells as part of its drinking water sources, namely Well 12, Well 13, and Well 15. The wells have elevated levels of fluoride, arsenic, iron, and manganese, exceeding their respective regulatory limits. The City has a centralized water treatment facility, the Bluff Street Water Treatment Plant (Bluff St.

TP), that treats water from Well 13 and Well 15. The Bluff St. TP has an oxidation, coagulation, and filtration treatment process that can effectively treat arsenic, iron, and manganese. The City currently has a waiver for fluoride treatment from the State Water Resource Control Board (SWRCB) that is due to expire by 2030. To meet the fluoride regulation, the existing treatment process needs to be supplemented or modified to enable fluoride removal.

As part of a preliminary design report, several stand-alone fluoride treatment processes have been evaluated as treatment options that can be added to the existing treatment system without significant modification to the existing process. The processes include activated alumina (AA) adsorption processes, and a ceramic membrane-based coagulation filtration treatment process. All the above treatment options have significant limitations that prohibit their application. Specifically, the AA treatment system requires significant operation and maintenance costs, as well as a large volume of waste streams generated during the backwash and regeneration process that render the process challenging. The ceramic membrane-based coagulation filtration process has extremely high system cost and capital investment requirements.

Besides adding a stand-alone treatment process, another treatment option is to modify the existing treatment system to allow fluoride removal. Although not as efficient as standalone treatment systems, coagulation filtration is a known process that can reduce fluoride to a certain extent using suitable coagulants that can react with and precipitate fluoride. However, since the existing system is designed to treat arsenic, iron, and manganese, the feasibility of this approach needs to be evaluated.

The current system at the Bluff St. TP treats arsenic by oxidizing it with an added oxidant (sodium hypochlorite). Oxidation converts the As(III) species to the As(V) species that can be complexed with ferric chloride coagulant to form floc. The media then filter the floc and thus the complexed arsenic in the filtration vessels. Similarly, iron and manganese in the water are also oxidized, precipitated, and removed by the filter media.

The current ferric-based coagulant (ferric chloride) does not have the capability to remove fluoride. Aluminum-based coagulants, such as alum (aluminum sulfate) or PAC (polyaluminum chloride), could potentially remove both arsenic (in the form of As(V)) and fluoride.

However, a few key questions need to be confirmed to determine the feasibility of switching to a new coagulant, as discussed in more detail in Task 3 in the following sections.

To comprehensively evaluate the feasibility of modifying the existing system to reduce fluoride, arsenic, iron, and manganese, a series of bench tests and full-scale testsis proposed.

3 Below is a description of the proposed scope of work to support the City in planning and conducting the tests and evaluating the feasibility of the treatment options.

SCOPE OF SERVICES
The goal of this project is to evaluate the feasibility and determine the operation parameters of fluoride removal concurrently with arsenic, iron, and manganese removal using the existing system at the Bluff St. TP by switching the water treatment chemicals. The project team has developed the following tasks.

Task 1: Developing Bench Test Plan
Under this task, the Project Team will determine the types of coagulants that could potentially be used, as well as their application parameters such as pH and dosages. The Project Team will reach out to chemical suppliers to select 3 to 4 potential coagulant candidates to be used in the initial screening test. Based on the selected coagulants, the test plan will develop a set of testing matrixes that aim to:
1) Select one to two best-performing coagulants to be used in the full-scale testing. 2) Determine the suitable operating pH levels.
3) Determine the optimal dosages.
4) Determine if pre-oxidation (sodium hypochlorite) is compatible with new coagulant 5) Determine if flocculant is needed for fluoride filterability and their dosages.

The Bench Tests will be conducted in the form of mixing jar tests. The coagulant is added to a jar of water sample at pre-determined pH, dosages, mixing time, and chemical sequence (i.e., sodium hypochlorite and/or flocculants). After a pre-determined reaction time, the mixture is then separated via vacuum filtration. The filtrate sample is collected and analyzed of key parameters (i.e., arsenic and fluoride) to determine the removal efficacy.

Deliverables
• Draft Bench Test Plan will be provided electronically to the City for review and comment. • Final Bench Test Plan will be provided electronically to the City for inclusion in the Final Report.

Assumptions
• Water samples and the most recent water quality data from the source wells will be provided by the City if any preliminary testing is needed to develop the test plan. • One round of consolidated edits/comments provided by the City on the Draft Bench Test Plan will be reviewed and addressed by the Project Team prior to producing the Final version.

4 Task 2: Conducting Bench Test
After the Bench Test Plan has been finalized, the Project Team will carry out the bench test according to the plan. The Project Team will source the testing equipment and materials needed and collect well water samples in preparation for the test. After the equipment and materials are in place, the bench jar tests will be conducted. On-site reaction parameters such as pH will be analyzed by NCS, while water quality parameters such as fluoride and arsenic will be analyzed by the City using a third-party analytical lab.

After the Bench Test has been concluded and the test results have been collected, a Bench Test Report will be prepared. The Report will analyze the result data and provide conclusions and recommendations regarding the questions listed in Task 1. The Bench Testing results will serve as the basis for full-scale trial testing.

Deliverables
• Draft Bench Test Report will be provided electronically to the City for review and comment.
• Bench-scale chemicals and test equipment will be provided by the Project Team. • Final Bench Test Report will be provided electronically to the City for inclusion in the Final Report.

Assumptions
• Water samples from the source wells (5 to 10 gallons) will be provided by the City for Bench Testing.
• One round of consolidated edits/comments provided by the City on the Draft Bench Test Report will be reviewed and addressed by the Project Team prior to the Final version. • The Full-Scale Test will be conducted only if the Bench Test shows sufficient removal.

Task 3: Developing Full-Scale Test Plan
After the Bench Test is concluded, if the coagulants and testing conditions demonstrate an effective reduction of fluoride and arsenic, a Full-Scale Test Plan will be developed to evaluate the treatment process in a full-scale setting. The Full-Scale Test aims to determine the operational feasibility of filtration media and vesselsin combination with the new coagulation conditions. Specifically, the Full-Scale Test aims to determine:
1) Whether the filter media is effective in removing the flocs formed by the new aluminum-based coagulant.
2) If flocculant is needed to improve the removal.
3) How long is the new operation cycle with the new aluminum-based coagulant (backwashing frequency).
4) How much backwashing water and sludge is generated during treatment.

5 5) Whether the sludge can be settled and meet the disposal requirement. This test will be done by the City as a longer-term condition is needed to purge and collect sufficient backwash water.

The Full-Scale Test will be conducted using one of the existing filtration vessels at the Bluff St.

TP. The Project Team will review the P&ID and as-built drawings of the existing system to determine testing logistics, including adjusting the influent flow rate, changing the injected chemicals, and diverting and collecting testing effluent. The test will be conducted in continuous operation mode with the City’s operators. Samples will be collected in predetermined intervals and be analyzed of water quality parameters (i.e., arsenic, fluoride, iron, and manganese) by the City’s third-party analytical lab. A temporary chemical injection and/or tote-based chemical supply will be needed for this short-term trial as the current chemical tanks and pump may switch over to a new coagulant may not be feasible.

Deliverables
• Draft Full-Scale Test Plan will be provided electronically to the City for review and comment. • Final Full-Scale Test Plan will be provided electronically to the City for inclusion in the Final Report.

Assumptions
• One round of consolidated edits/comments provided by the City on the Draft Full-Scale Test Plan will be reviewed and addressed by the Project Team prior to the Final version. • The City will provide a detailed operation plan for the full-scale system.

Task 4: Supporting Full-Scale Test
After the Full-Scale Test Plan has been developed, the Project Team will source the necessary equipment and materials related to chemical injections needed to conduct the Full-Scale Test.

After the equipment and materials are ready, the Project Team will provide start-up and commissioning support and full-scale test support for up to one week (including travel). The City will provide a full-time operator to work with the Project Team during this period. The daily operation tasks will be carried out by the City’s operating staff. Necessary training can be provided by the Project Team if needed. The operation data will collect regular samples every few hours during this test, and other operating conditions can be transmitted and/or communicated to the Project Team on a regular basis. The test samples will be submitted to the analytical lab daily for a 24-hour turnaround time for key parameters (F, As, etc.) to adjust any test conditions. The Project Team will review the data and provide feedback for on-site or remote assistance if necessary.

After the Full-Scale Test has been concluded and the test results have been collected, a Final Test Report will be prepared. The Report will include the Test Plans and test results from both the Bench Tests and the Full-Scale Tests. The Final Report will provide the conclusion and

6 recommendation regarding the treatment option of using the existing system with new coagulants for concurrent fluoride removal with cost estimates for the City’s review prior to submission to the State for approval.

Deliverables
• Draft Final Test Report in will be provided electronically to the City for review and comment. • Final Test Report will be provided electronically to the City for submission to the State.

Assumptions
• The existing treatment system, including chemicals, storage tanks, injections systems, filter media and vessels, will be available to be used for Full-Scale Test. • Minor modification to the existing system, such as switching to a new coagulant chemical, and/or adjusting the chemical dosages, changing the flow rates, etc., is allowed and achievable by the City during the Full-Scale Test.
• If needed, minor modifications to the system, such as adding additional chemical injection points by the City staff, are allowed.
• After the initial start-up and commissioning are completed, the City’s operating staff will conduct the routine operation, daily sample collection and submission, etc. during the FullScale Testing. Operation and testing data will be communicated with the Project Team on a regular basis.
• Up to two test conditions (two coagulants, coagulant with polymer, etc.) may be tested in Full-Scale. Each test condition will require at least two or three operating cycles for confirmation.
• Depending on the backwash requirements (frequency, duration, etc.), a longer-term test by the City may be needed for sludge collection and characterization in the existing backwash tank.
• One round of consolidated edits/comments provided by the City on the Draft Test Report will be reviewed and addressed by the Project Team prior to producing the Final Test Report.

Fees
Any scope not specifically mentioned is not part of the proposed cost, but additional testing and support work can be provided on a time and material basis as needed. The proposed cost is shown in Exhibit A. The project phase will be billed on a task-completion basis.

PROPOSED SCHEDULE
The proposed project schedule is based on the current understanding of the scope. The project schedule can be adjusted once the requirements of the project are defined such as the treatment approach, regulatory guidelines from the local agencies, etc. The preliminary schedule is shown in Exhibit B.

7 The Project Team will begin work immediately after receiving signed approval from the City.

The tasks described in this proposal would be completed as follows.

Proposed Project Schedule
- Kick off Call Week 1
- Complete Bench Test Plan for City’s Review Week 2
- Finalize Bench Test Plan Week 3
- Complete Bench Test and Report for City’s Review Week 5 - Complete Full-Scale Test Plan for City’s Review Week 6 - Finalize Full-Scale Test Plan Week 7
- Complete Full-Scale Test Week 11
- Complete Final Report for City’s Review Week 12

STANDARD PAYMENT OF INVOICES
The City agrees to pay for the services in the proposal in accordance with the compensation provisions set forth therein based on the milestone/monthly invoice. Payment of all invoices is due within 30 days of the invoice date. Any invoice that remains outstanding after the due date may be charged interest at the lesser of the maximum amount permitted by law or 1.5% per month on the unpaid balance.

INSURANCE
The project team shall maintain, during the life of the Agreement unless otherwise discussed, the following insurance:
a. Commercial general liability including bodily injury, property damage, owners and contractors protective, products/completed operations, contractual and personal injury.

The combined single limit for bodily injury and property damage shall not be less than$1,000,000.
b. Automobile bodily injury and property damage liability insurance covering owned, non‐ owned, and hired cars. The combined single limit for bodily injury and property damage shall be not less than $1,000,000.
c. Statutory worker's compensation and employer's liability insurance as required by state law.
d. Professional liability insurance with limits of not less than $1,000,000. e. Excess/umbrella liability insurance with limits of not less than $4,000,000.

8 We appreciate the opportunity to provide support for this project, and we look forward to assisting the City to meet the project goals.

Please do not hesitate to contact us at 949-400-3458 or [email protected] if you have any questions regarding this proposal or need further information. We look forward to your comments and authorization to proceed with this important project.

Best regards,
Joon Min
Joon H. Min
President of Global Water Practice, A Division of NCS Engineers SUBMITTED BY:

Name: Joon H. Min Title: President of GWP Date: January 22, 2024 ___________________________________________________________________________________________ Authorized Signature
ACCEPTED BY:

Name: Title: Date:
___________________________________________________________________________________________ Authorized Signature

9 Appendix A – Proposed Budget
Task Description Total
TASK 1: Bench Test Plan
Coagulant alternative review $ 4,994
Bench test plan development (coagulant, pH, Cl2, polymer) $ 7,392 Subtotal Task $ 12,386
Task 2: Bench Jar Tests
Source test equipment and materials $ 10,756
Collect samples for testing $ 3,222
Prep and conduct jar testing $ 10,076
Bench test report $ 11,352
Subtotal Task $ 35,406
TOTAL FOR PROPOSED TASKS $ 47,792
Task 3: Full-Scale Demo Plan
Develop logistics for full-scale short-term demo $ 5,852 Demo test plan development (run time, backwash, sludge, run cycle) $ 10,318 Subtotal Task $ 16,170
Task 4: Full-Scale Test Support
Source full-scale demo equipment and materials $ 9,710
Start-up and full-scale test support (1 week including travel) $ 16,576 Demo test report $ 16,852
Subtotal Task $ 43,199
TOTAL FOR PROPOSED TASKS $ 59,339

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.E.

To: Honorable Mayor and City Council Members
From: Chad Blais, Public Works Director
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Acceptance of Bids and Award of Contract for the Woodward Ave Street Improvements RECOMMENDATION:

Accept bids and award a contract to Mendoza Engineering Company, Inc. for Woodward Avenue Street Improvements Project, in the amount of $255,330 and authorize the City Manager to approve contract change orders up to 10 percent of the total bid amount.

SUMMARY:

Bids for the Woodward Avenue Street mprovements Project were opened on January 30, 2025, with Mendoza Engineering Company, Inc. of Fontana, California being the lowest responsible bidder.

BACKGROUND:

Plans and specifications for the Woodward Avenue Street Improvements Project (Project) were advertised on December 12, 2024, with a bid opening date of January 30, 2025. A total of thirteen (13) bids were received with proposals ranging in value from $255,330 to $498,500. The bid summary analysis has been attached for Council’s review (See Bid Summary). The Project consist of cold milling of existing asphalt, pavement resurfacing, adjustments to manholes and valve covers, curb ramp improvements, signage and striping, and all appurtenant related work to the satisfaction of the City Engineer.

Staff has reviewed all the bids submitted and determined Mendoza Engineering Company, Inc. of Fontana, California as being the lowest responsible bidder in the amount of $255,330 (see Proposal included in Contract). Staff did determine there was a discrepancy in the total cost for Mendoza Engineering Company, Inc., between the online bid tabulation ($255,330) versus the hand written bid sheet ($255,665), submitted. The unit pricing is the same for both online and written bid sheets, but the

bidder erred on the hand written total cost on line items No. 9, 12, and 15. The online bid summary is correct and the bidder has crossed out the incorrect total bid amount and initialed the error. Staff has reviewed the references of the lowest bidder and bid documents submitted and determined the bid is responsive to all requirements. The contractor has the experience to complete the required construction activities for the Project.

Please note the Project is funded by Measure R with an original budget request of $1,100,000. However, due to the flatness of the roadway and lack of drainage options, the planned improvements for curb and gutter and planting of trees, was not included in this project. There are larger drainage issues that cannot be remedied at this time and thus the reason for the reduced cost of the project versus the budget requested.

FISCAL IMPACT:

The Woodward Avenue Street Improvements Project was approved as a Capital Improvement Project (CIP) in the Measure R Fund (132) for FY 2024-25 in the amount of $1,100,000, (Project No. 54900.19 - Account No. 132.930.43160 for construction and 132.930.43160.30 for design). Total costs incurred to date is $43,960 (Design). There is sufficient funding to cover the lowest bidder bid amount, the 10% contingency, and an estimated $15,000 for inspection services.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction #5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Accounting Manager Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Bid Summary - Woodward Avenue Pavement Project
Woodward Contract

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty Unit Price Line Total Unit Price Line Total 1 Mobilization, & NPDES/SWPPP Requirements LS 1 $3,890.00 $3,890.00 $11,000.00 $11,000.00 2 Traffic Control LS 1 $6,195.00 $6,195.00 $27,000.00 $27,000.00 3 Construction Staking and Monument Preservation LS 1 $3,380.00 $3,380.00 $22,000.00 $22,000.00 4 Compaction Testing for Street Construction LS 1 $2,350.00 $2,350.00 $20,000.00 $20,000.00 5 General Grading LS 1 $21,710.00 $21,710.00 $19,000.00 $19,000.00 6 Adjust Existing Manhole and Cover to Finished Surface Each 4 $900.00 $3,600.00 $1,200.00 $4,800.00 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2 $480.00 $960.00 $425.00 $850.00
8 Remove Existing AC Pavement SF 34,000 $1.12 $38,080.00 $0.50 $17,000.00 9 Construct 2.5” AC B-PG 64-10 TON 590 $130.00 $76,700.00 $120.00 $70,800.00 10 Construct 1.5” AC C2-PG 64-10 TON 360 $150.00 $54,000.00 $130.00 $46,800.00 11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20 $112.00 $2,240.00 $100.00 $2,000.00
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370 $50.81 $18,799.70 $35.00 $12,950.00 13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 $12.50 $2,500.00 $35.00 $7,000.00 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1 $5,680.00 $5,680.00 $7,000.00 $7,000.00 15 Construct 6” Schedule 80 PVC Storm Drain LF 57 $55.78 $3,179.46 $75.00 $4,275.00 16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1 $1,950.00 $1,950.00 $1,850.00 $1,850.00 17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1 $5,195.00 $5,195.00 $4,250.00 $4,250.00 18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1 $4,920.00 $4,920.00 $3,425.00 $3,425.00
Total $255,329.16 $282,000.00
Mendoza Engineering Company, Inc. Eagle Paving LLC

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty
1 Mobilization, & NPDES/SWPPP Requirements LS 1
2 Traffic Control LS 1
3 Construction Staking and Monument Preservation LS 1
4 Compaction Testing for Street Construction LS 1
5 General Grading LS 1
6 Adjust Existing Manhole and Cover to Finished Surface Each 4 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2
8 Remove Existing AC Pavement SF 34,000
9 Construct 2.5” AC B-PG 64-10 TON 590
10 Construct 1.5” AC C2-PG 64-10 TON 360
11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370
13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1
15 Construct 6” Schedule 80 PVC Storm Drain LF 57
16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1
17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1
18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1
Total
Unit Price Line Total Unit Price Line Total
$8,000.00 $8,000.00 $45,000.00 $45,000.00
$48,000.00 $48,000.00 $16,000.00 $16,000.00
$22,543.00 $22,543.00 $21,000.00 $21,000.00
$5,000.00 $5,000.00 $1,700.00 $1,700.00
$28,000.00 $28,000.00 $7,700.00 $7,700.00
$2,222.00 $8,888.00 $2,500.00 $10,000.00
$1,111.00 $2,222.00 $159.00 $318.00
$0.69 $23,460.00 $1.30 $44,200.00
$111.00 $65,490.00 $114.00 $67,260.00
$111.00 $39,960.00 $127.50 $45,900.00
$111.00 $2,220.00 $330.00 $6,600.00
$37.00 $13,690.00 $47.00 $17,390.00
$42.00 $8,400.00 $84.00 $16,800.00
$5,000.00 $5,000.00 $4,770.00 $4,770.00
$111.00 $6,327.00 $85.00 $4,845.00
$3,000.00 $3,000.00 $2,650.00 $2,650.00
$8,800.00 $8,800.00 $13,200.00 $13,200.00
$4,000.00 $4,000.00 $2,600.00 $2,600.00
$303,000.00 $327,933.00
Onyx Paving Company, Inc. R.J. NOBLE COMPANY

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty
1 Mobilization, & NPDES/SWPPP Requirements LS 1
2 Traffic Control LS 1
3 Construction Staking and Monument Preservation LS 1
4 Compaction Testing for Street Construction LS 1
5 General Grading LS 1
6 Adjust Existing Manhole and Cover to Finished Surface Each 4 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2
8 Remove Existing AC Pavement SF 34,000
9 Construct 2.5” AC B-PG 64-10 TON 590
10 Construct 1.5” AC C2-PG 64-10 TON 360
11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370
13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1
15 Construct 6” Schedule 80 PVC Storm Drain LF 57
16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1
17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1
18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1
Total
Unit Price Line Total Unit Price Line Total
$30,000.00 $30,000.00 $42,900.00 $42,900.00
$40,000.00 $40,000.00 $30,000.00 $30,000.00
$20,000.00 $20,000.00 $20,000.00 $20,000.00
$5,000.00 $5,000.00 $6,000.00 $6,000.00
$25,000.00 $25,000.00 $12,000.00 $12,000.00
$2,000.00 $8,000.00 $4,000.00 $16,000.00
$2,000.00 $4,000.00 $825.00 $1,650.00
$1.00 $34,000.00 $0.94 $31,960.00
$120.00 $70,800.00 $117.00 $69,030.00
$120.00 $43,200.00 $117.00 $42,120.00
$150.00 $3,000.00 $425.00 $8,500.00
$40.00 $14,800.00 $52.00 $19,240.00
$30.00 $6,000.00 $43.00 $8,600.00
$5,000.00 $5,000.00 $4,400.00 $4,400.00
$100.00 $5,700.00 $79.00 $4,503.00
$3,000.00 $3,000.00 $2,500.00 $2,500.00
$10,000.00 $10,000.00 $16,000.00 $16,000.00
$2,500.00 $2,500.00 $2,500.00 $2,500.00
$330,000.00 $337,903.00
Hardy & Harper, Inc. All American Asphalt

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty
1 Mobilization, & NPDES/SWPPP Requirements LS 1
2 Traffic Control LS 1
3 Construction Staking and Monument Preservation LS 1
4 Compaction Testing for Street Construction LS 1
5 General Grading LS 1
6 Adjust Existing Manhole and Cover to Finished Surface Each 4 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2
8 Remove Existing AC Pavement SF 34,000
9 Construct 2.5” AC B-PG 64-10 TON 590
10 Construct 1.5” AC C2-PG 64-10 TON 360
11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370
13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1
15 Construct 6” Schedule 80 PVC Storm Drain LF 57
16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1
17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1
18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1
Total
Unit Price Line Total Unit Price Line Total
$13,550.00 $13,550.00 $49,000.00 $49,000.00
$10,120.00 $10,120.00 $10,800.00 $10,800.00
$22,300.00 $22,300.00 $21,400.00 $21,400.00
$9,500.00 $9,500.00 $16,200.00 $16,200.00
$53,180.00 $53,180.00 $29,600.00 $29,600.00
$5,750.00 $23,000.00 $3,800.00 $15,200.00
$338.00 $676.00 $590.00 $1,180.00
$1.22 $41,480.00 $1.05 $35,700.00
$125.00 $73,750.00 $126.00 $74,340.00
$125.00 $45,000.00 $126.00 $45,360.00
$222.00 $4,440.00 $102.00 $2,040.00
$45.40 $16,798.00 $42.00 $15,540.00
$48.10 $9,620.00 $23.00 $4,600.00
$5,828.00 $5,828.00 $4,900.00 $4,900.00
$100.00 $5,700.00 $86.00 $4,902.00
$758.00 $758.00 $2,700.00 $2,700.00
$3,295.00 $3,295.00 $6,900.00 $6,900.00
$3,000.00 $3,000.00 $2,650.00 $2,650.00
$341,995.00 $343,012.00
Wheeler Paving, Inc. Hillcrest Contracting, Inc.

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty
1 Mobilization, & NPDES/SWPPP Requirements LS 1
2 Traffic Control LS 1
3 Construction Staking and Monument Preservation LS 1
4 Compaction Testing for Street Construction LS 1
5 General Grading LS 1
6 Adjust Existing Manhole and Cover to Finished Surface Each 4 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2
8 Remove Existing AC Pavement SF 34,000
9 Construct 2.5” AC B-PG 64-10 TON 590
10 Construct 1.5” AC C2-PG 64-10 TON 360
11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370
13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1
15 Construct 6” Schedule 80 PVC Storm Drain LF 57
16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1
17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1
18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1
Total
Unit Price Line Total Unit Price Line Total
$18,750.00 $18,750.00 $8,950.00 $8,950.00
$14,000.00 $14,000.00 $15,000.00 $15,000.00
$14,706.00 $14,706.00 $22,800.00 $22,800.00
$10,147.00 $10,147.00 $6,600.00 $6,600.00
$17,035.00 $17,035.00 $67,200.00 $67,200.00
$5,882.25 $23,529.00 $1,300.00 $5,200.00
$1,329.50 $2,659.00 $250.00 $500.00
$1.60 $54,400.00 $1.24 $42,160.00
$148.32 $87,508.80 $175.00 $103,250.00
$164.81 $59,331.60 $175.00 $63,000.00
$268.35 $5,367.00 $80.00 $1,600.00
$22.29 $8,247.30 $55.00 $20,350.00
$38.55 $7,710.00 $45.00 $9,000.00
$6,325.00 $6,325.00 $5,000.00 $5,000.00
$126.50 $7,210.50 $106.00 $6,042.00
$1,928.00 $1,928.00 $7,000.00 $7,000.00
$7,470.00 $7,470.00 $8,000.00 $8,000.00
$2,882.00 $2,882.00 $2,695.00 $2,695.00
$349,206.20 $394,347.00
Superior Paving Company, Inc. dba United
Paving Co. DM Contracting, Inc.

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty
1 Mobilization, & NPDES/SWPPP Requirements LS 1
2 Traffic Control LS 1
3 Construction Staking and Monument Preservation LS 1
4 Compaction Testing for Street Construction LS 1
5 General Grading LS 1
6 Adjust Existing Manhole and Cover to Finished Surface Each 4 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2
8 Remove Existing AC Pavement SF 34,000
9 Construct 2.5” AC B-PG 64-10 TON 590
10 Construct 1.5” AC C2-PG 64-10 TON 360
11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370
13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1
15 Construct 6” Schedule 80 PVC Storm Drain LF 57
16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1
17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1
18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1
Total
Unit Price Line Total Unit Price Line Total
$27,750.00 $27,750.00 $34,300.00 $34,300.00
$25,750.00 $25,750.00 $48,100.00 $48,100.00
$21,780.00 $21,780.00 $20,450.00 $20,450.00
$16,500.00 $16,500.00 $8,800.00 $8,800.00
$44,479.00 $44,479.00 $88,600.00 $88,600.00
$1,900.00 $7,600.00 $3,600.00 $14,400.00
$750.00 $1,500.00 $1,100.00 $2,200.00
$1.30 $44,200.00 $1.23 $41,820.00
$129.00 $76,110.00 $108.00 $63,720.00
$129.00 $46,440.00 $128.00 $46,080.00
$468.00 $9,360.00 $320.00 $6,400.00
$66.00 $24,420.00 $47.00 $17,390.00
$49.00 $9,800.00 $54.00 $10,800.00
$9,350.00 $9,350.00 $4,650.00 $4,650.00
$110.00 $6,270.00 $83.00 $4,731.00
$5,500.00 $5,500.00 $2,600.00 $2,600.00
$14,256.00 $14,256.00 $11,300.00 $11,300.00
$3,811.00 $3,811.00 $2,550.00 $2,550.00
$394,876.00 $428,891.00
DASH Construction Company, Inc. Calmex Engineering, Inc.

City of Norco
Bid Results for Project Woodward Avenue Street Improvement Project (54900.19) Issued on 12/12/2024
Bid Due on January 30, 2025 11:00 AM (PST)
Exported on 01/30/2025
Line Totals (Unit Price * Quantity)
Item NumDescription Unit Qty
1 Mobilization, & NPDES/SWPPP Requirements LS 1
2 Traffic Control LS 1
3 Construction Staking and Monument Preservation LS 1
4 Compaction Testing for Street Construction LS 1
5 General Grading LS 1
6 Adjust Existing Manhole and Cover to Finished Surface Each 4 7 Adjust Existing Valve Can and Cover to Finished
Surface Each 2
8 Remove Existing AC Pavement SF 34,000
9 Construct 2.5” AC B-PG 64-10 TON 590
10 Construct 1.5” AC C2-PG 64-10 TON 360
11 Construct 0” to 6” D1-6 AC Curb Per SPPWC Std. Plan
120-3 LF 20
12 Construct Cross Gutter and Spandrel Per City of Norco Standard Drawing No. 225 SF 370
13 Remove Existing and Reconstruct P.C.C. Pavement SF 200 14 Construct 18”x18” Catch Basin with Parkway Traffic
Grate and 2’ Wide, 8” Thick PCC Apron Each 1
15 Construct 6” Schedule 80 PVC Storm Drain LF 57
16 Construct Junction Structure No. 4, Case 3 per R.C.F.C & W.C.D. Standard Plan No. JS229 Each 1
17 Construct Curb Ramp per SPPWC Std. Plan 111-5,
Case A, Type 1 Each 1
18 Install Signage, Thermoplastic, Striping, Markings, & Legends LS 1
Total
Unit Price Line Total
$75,000.00 $75,000.00
$55,000.00 $55,000.00
$5,000.00 $5,000.00
$9,000.00 $9,000.00
$21,000.00 $21,000.00
$1,500.00 $6,000.00
$500.00 $1,000.00
$4.00 $136,000.00
$135.00 $79,650.00
$135.00 $48,600.00
$40.00 $800.00
$25.00 $9,250.00
$18.00 $3,600.00
$4,000.00 $4,000.00
$400.00 $22,800.00
$8,000.00 $8,000.00
$10,000.00 $10,000.00
$3,800.00 $3,800.00
$498,500.00
Leonida Builders, Inc.

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CONTRACT AGREEMENT

CITY OF NORCO

WOODWARD AVENUE STREET IMPROVEMENTS

1. Parties and Date.

This Agreement is made and entered into this 19th day of March, 2025 by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Mendoza Engineering Company, Inc., a corporation with its principal place of business at 8368 Cottonwood Ave., Fontana CA 92335 (hereinafter referred to as “Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provisions of the “WOODWARD AVENUE STREET IMPROVEMENTS PROJECT” on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in constructing street improvements for public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.

2.2 Project.

The City desires to engage the Contractor to render such services for the “WOODWARD AVENUE STREET IMROVEMENTS PROJECT” (“Project”) as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to construct the improvements outlined by the “WOODWARD AVENUE STREET IMPROVEMENTS". The Project is more particularly described in Exhibit A attached hereto and incorporated herein by reference. The Project shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

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3.1.2 Term. The terms of this Agreement shall begin at the Notice to Proceed and shall extend 45 working days. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Project shall be constructed by Contractor or under its supervision. Contractor will determine the means, methods and details of constructing the Project subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Any additional personnel constructing the Project under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with the construction of the Project under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ 1,00compensation insurance.

3.2.2 Schedule of Services. Contractor shall construct the Project expeditiously, within the term of this Agreement, and in accordance with the Project timeframe set forth herein. Contractor represents that it has the professional and technical personnel required to construct the Project in conformance with such conditions. In order to facilitate Contractor’s conformance with the Project timeframe, City shall respond to Contractor’s Requests for Information in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Project timeframe.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Eduardo Mendoza – President, or his designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Project, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Project under this Agreement.

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3.2.6 Coordination of Project. Contractor agrees to work closely with City staff in the construction of the Project and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall construct the Project under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to construct the Project. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to construct the Project. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to construct the Project, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to construct the Project in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any work on the Project.

3.2.7.1 Period of Performance and Liquidated Damages. Contractor shall perform and complete the Project under this Agreement within the term set forth in Section 3.1.2 above (“Term”). Contractor shall construct the Project in strict accordance with any timeframe provided herein, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Project is not completed within the aforementioned Term and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of $1,000.00 per working day:

3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Project. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim

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or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Insurance.

3.2.9.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than “A- VII” in Best’s Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$2,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $4,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which
shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage. (iii) WORKERS’ COMPENSATION insurance as required under the California Labor Code.
(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.

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(v) BUILDERS RISK (Course of Construction) insurance in an amount equal to the completed value of the project with no coinsurance penalty provisions. (Only required if the project includes new construction of a building; or renovation of, or addition to, an existing building.)
(vi) CONTRACTORS POLLUTION LIABILITY (Unless waived in
writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is required for all environmental and water remediation work and for all work transporting fuel. Unless waived in writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is also required for demolition, renovation, HVAC, plumbing or electrical (including, without limitation, lighting) work on any structure built prior to the year 1990.) insurance with limits of liability of not less than the following:
$1,000,000 per occurrence or claim
$2,000,000 general aggregate per annual policy period
In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Should this Contract involves any lead based, mold or asbestos environmental hazard, either the Automobile Liability insurance policy or the Contractors Pollution Liability insurance policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by Contractor pursuant to the Contract.

In the event this Contract involves any lead-based environmental hazard (e.g., lead based paint), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for lead based environmental hazards. In the event this Contract involves any asbestos environmental hazard (e.g., asbestos remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for asbestos environmental hazards. In the event this Contract involves any mold environmental hazard (e.g., mold remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for mold environmental hazards and “microbial matter including mold” within the definition of “Pollution” under the policy.

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to the City Manager or his/her designee in his/her sole discretion,

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guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The Contractors Pollution Liability insurance policy shall be written on either an occurrence form, or a claims-made form. The General Liability (including ongoing operations and completed operations), Automobile Liability and Contractors Pollution Liability insurance policies shall name City, its officers, officials, employees and agents as an additional insured. All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its officers, officials, employees and agents. The Builders Risk (Course of Construction) insurance policy shall be endorsed to name the City as a loss payee. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, employees and agents. The coverage(s) shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees and agents. If Contractor maintains higher limits of liability than the minimums shown above, City requires and shall be entitled to coverage for the higher limits of liability maintained by Contractor.

Claims-Made Policies – If any coverage required is written on a claimsmade coverage form:
(i) The retroactive date must be shown, and must be before the effective date of the Contract or the commencement of work by Contractor. (ii) Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Contract, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Contract, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Contract, whichever first occurs.

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(iv) A copy of the claims reporting requirements must be submitted to City for review.
(v) These requirements shall survive expiration or termination of the Contract.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or his/her designee in his/her sole discretion prior to City’s execution of the Contract and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Contract, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Contract.

If at any time during the life of the Contract or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Contract shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Contract. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Contract.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Contract. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor.

Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, consultants, subconsultants, subcontractors, or anyone employed directly or indirectly by any of them.

In the event of a partial or total destruction by the perils insured against of any or all of the work and/or materials herein provided for at any time prior to the final completion of the Contract and the final acceptance by the City of the work or materials to be performed or supplied thereunder, the Contractor shall promptly reconstruct, repair, replace, or restore all work or materials so destroyed or injured at his/her sole cost and expense. Nothing herein provided for shall in any way excuse the Contractor or his/her insurance company from the obligation of furnishing all the required materials and completing the work in full compliance with the terms of the Contract.

If Contractor should subcontract all or any portion of the services to be performed under this Contract, Contractor shall require each subcontractor to provide

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insurance protection in favor of City, its officers, officials, employees and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors’ certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In constructing the Project, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Bonds.

3.2.11.1 Performance Bond. Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-toexceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.11.2 Payment Bond. Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City.

If such bond is required, no payment will be made to Contractor until it has been received and approved by City.

3.2.11.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will

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release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.11.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted.

The surety must be a California admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all construction services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of

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worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site.

Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation.

Contractor may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

Mendoza Engineering Company, Inc.
9368 Cottonwood Ave
Fontana, CA 92335

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Attention: Eduardo Mendoza - President
City:

City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the parties shall each bear their own attorney's fees.

3.5.5 Indemnification. To the furthest extent allowed by law, including California Civil Code section 2782, Contractor shall indemnify, hold harmless and defend City and its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City, Contractor or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Agreement. Contractor’s obligations under the preceding sentence shall apply regardless of whether City or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or the willful misconduct, of City or any of its officers, officials, employees, agents or volunteers.

If Contractor should subcontract all or any portion of the work to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Agreement.

3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

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3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.9 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.15 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

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3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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Name of Contractor: Mendoza Engineering Company, Inc.
*By: Eduardo Mendoza - President
________________________________________________
Signature
OWNER: CITY OF NORCO, a municipal corporation
*By:
________________________________________________
Greg Newton - Mayor
ATTEST:
________________________________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
________________________________________________
Colin Burns, City Attorney

CA-15

EXHIBIT A

WOODWARD AVENUE STREET IMPROVEMENTS
The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents for the above stated project. The general items of work to be done hereunder consist of pavement reconstruction, cross gutter, and other improvements on Woodward Avenue to the satisfaction and acceptance of the City Engineer.

The services shall be performed in accordance with the Standard Specifications for Public Works Construction (Green Book), latest edition, including all current supplements, addenda, and revisions thereof (hereinafter referred to as “Standard Specifications”) incorporated herein by this reference. Any provisions which supplement or modify the Standard Specifications are attached hereto as Special Provisions and incorporated herein by this reference.

CA-16

EXHIBIT B
Proposal Document

CA-17

CONTRACT PERFORMANCE BOND
(CALIFORNIA PUBLIC WORK)
KNOW ALL MEN BY THESE PRESENT:

THAT WHEREAS, the City of Norco (sometimes referred to hereinafter as “Obligee”) has awarded to ___________________________________________________________ ___________________________________________________________ (hereinafter designated as the “Contractor”), an agreement for the work described as follows:

WOODWARD AVENUE STREET IMPROVEMENTS
The general items of work to be done hereunder consist of:

The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents for the above stated project. The general items of work to be done hereunder consist of pavement reconstruction, cross gutter, and other improvements on Woodward Avenue to the satisfaction and acceptance of the City Engineer. (hereinafter referred to as the “Public Work”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in that certain contract for the said Public Work dated ___________________, (hereinafter referred to as the "Contract"), which Contract is incorporated herein by this reference; and WHEREAS, the Contractor is required by said Contract to perform the terms thereof and to provide a bond both for the performance and guaranty thereof.

NOW, THEREFORE, we, ____________________________________________, the undersigned Contractor, as Principal, and ____________________________________ ________________________________, a corporation organized and existing under the laws of the State of____________, and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City of Norco in the sum of ______________________________________________________ Dollars ($ _________________), said sum being not less than 100 percent of the total amount payable by the said Obligee under the terms to the said Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the bounden Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the said Contract and any alteration thereof made as therein provided, on his or its parts, to

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be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill the one year guarantee of all materials and workmanship; and indemnify and save harmless the Obligee, its officers and agents, as stipulated in said Contract, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration of addition to the terms of the Contract, or to the work or to the Specifications.

No final settlement between the Obligee and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

Contractor and Surety agree that if the Obligee is required to engage the services of an attorney in connection with enforcement of the bond, each shall pay Obligee's reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this ____ day of _________, 2025.

PRINCIPAL/CONTRACTOR:
_________________________________
By: ______________________________
SURETY:
_________________________________
By: ______________________________
Attorney-in-Fact

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The rate of premium on this bond is _________________________ per thousand.

The total amount of premium charged: $_____________________________________ (The above must be filled in by corporate surety).

IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with Federal, grant, or loan funds, it must also appear on the Treasury Department’s most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.

Any claims under this bond may be addressed to:
(Name and Address of Surety) ________________________________ ________________________________
________________________________
(Name and Address of Agent or ________________________________ Representative for service of
process in California if ________________________________ different from above)
________________________________
(Telephone Number of Surety and ________________________________ Agent or Representative for
service of process in California) ________________________________ ________________________________

CA-20

STATE OF CALIFORNIA )
) ss.

COUNTY OF )
On this ____ day of ___________, in the year _________, before me, ______________________, a Notary Public in and for said State, personally appeared ____________________________, known to me to be the person whose name is subscribed to the within instrument as the Attorney-in-Fact of the _________________________ (Surety) and acknowledged to me that he subscribed the name of the ______________________________ (Surety) thereto and his own name as Attorney-in-Fact.

Notary Public in and for said State
(SEAL)
Commission expires:______________________________
NOTE:

A copy of the Power of Attorney to local representatives of the bonding company must be attached hereto.

CA-21

PAYMENT BOND
(CALIFORNIA PUBLIC WORK)
KNOW ALL MEN BY THESE PRESENT:

THAT WHEREAS, the City of Norco (sometimes referred to hereinafter as Obligee” has awarded to ____________________________________________________________ __________________________________(hereinafter designated as the “Contractor”), an agreement dated________________________________, described as follows:

WOODWARD AVENUE STREET IMPROVEMENTS
The general items of work to be done hereunder consist of:

The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents for the above stated project. The general items of work to be done hereunder consist of pavement reconstruction, cross gutter, and other improvements on Woodward Avenue to the satisfaction and acceptance of the City Engineer. (hereinafter referred to as the “Contract”) and
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract and pursuant to Section 3247 of the California Civil Code; NOW, THEREFORE, We, _______________________________________________, the undersigned Contractor, as Principal; and __________________________________ _______________________________________________________________________ a corporation organized and existing under the laws of the State of __________________, and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City of Norco and to any and all persons, companies, or corporations entitled to file stop notices under Section 3181 of the California Civil Code, in the sum of _________________________________________________ Dollars ($ _________________), said sum being not less than 100 percent of the total amount payable by the said Obligee under the terms of the said Contract, for which payment will and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said Contractor, his or its heirs, executors, administrators, successors, or assigns, or Subcontractors, shall fail to pay for any materials, provisions or other supplies, implements, machinery, or power used in, upon, for, or about the performance of the Public Work contracted to be done, or to pay any person for any work or labor of any kind, or for bestowing skills or other necessary services thereon, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the

CA-22
Employment Development Department from the wages of employees of paid Contractor and his Subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor as required by the provisions of Section 3247 through 3252 of the Civil Code, the Surety or Sureties hereon will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

In addition to the provisions herein above, it is agreed that this bond will insure to the benefit of any and all persons, companies, and corporations entitled to serve stop notices under Section 3181 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or additions to the terms of the said Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the Specifications.

No final settlement between the Obligee and the Contractor hereunder shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

Contractor and Surety agree that if the Obligee is required to engage the services of an attorney in connection with the enforcement of this bond, each shall pay Obligee’s reasonable attorney’s fees incurred, with or without suit, in addition to the above sum.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _____day of_______________, 2025.

PRINCIPAL/CONTRACTOR:
_____________________________________
By: __________________________________
SURETY:
_____________________________________
By: __________________________________
Attorney-in-Fact

CA-23
The rate of premium on this bond is ________________________ per thousand.

The total amount of premium charged: $ _____________________________________ (The above must be filled in by corporate Surety).

IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with Federal, grant, or loan funds, it must also appear on the Treasury Department’s most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.

Any claims under this bond may be addressed to:
(Name and Address of Surety) _______________________________ _______________________________
_______________________________
(Name and Address of Agent or _______________________________ Representative for service of
process in California if _______________________________ different from above)
_______________________________
(Telephone Number of Surety and _______________________________ Agent or Representative for
service of process in California _______________________________ _______________________________

CA-24

STATE OF CALIFORNIA )
) ss.

COUNTY OF )
On this ________ day of _________________, in the year _________, before me, ________________________, a Notary Public in and for said State, personally appeared _____________________________, known to me to be the person whose name is subscribed to the within instrument as the Attorney-in-Fact of the _____ ___________________ (Surety) and acknowledged to me that he subscribed the name of the _________________________________ (Surety) thereto and his own name as Attorney-in-Fact.
_____________________________________
Notary Public in and for said State
(SEAL)
Commission expires:________________________
NOTE:

A copy of the Power of Attorney to local representatives of the bonding company must be attached hereto.

CA-25

GENERAL LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5627
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ Policy Number _____________________

2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________

3. Named Insured _______________________________________________

4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________

6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________

7. Coverage is equivalent to:

Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability “Occurrence” Form CG0001
______________________________________________

8. Bodily Injury and Property Damage Coverage is:
____________________________________”occurrence”
Note: The City of Norco standard insurance requirements specify “occurrence” coverage. “Claims-made” coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.

CA-26

9. Description of Project:

WOODWARD AVENUE STREET IMPROVEMENTS
The general items of work to be done hereunder consist of:

The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required by the Plans, Specifications, and Contract Documents for the above stated project. The general items of work to be done hereunder consist of pavement reconstruction, cross gutter, and other improvements on Woodward Avenue to the satisfaction and acceptance of the City Engineer.

B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. As respects any work performed on the above described Project, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Project for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Project; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured’s schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage,

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“Occurrence” Form CG 0001; or
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
______________________________
(Telephone Number)

CA-28
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________

CA-29

AUTOMOBILE LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5607
A. POLICY INFORMATION Endorsement #_____________________

1. Insurance Company _____________________________________________ Policy Number _____________________

2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________

3. Named Insured________________________________________________

4. Address of Named Insured________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________

6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy

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shall: (a) be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured’s primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 (“any auto”) and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

CA-31
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
____________________________________________________
(Telephone Number)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________

CA-32
WORKER’S COMPENSATION/EMPLOYER’S LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5607
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ (“the Company”)
Policy Number _________________________________________________

2. Effective Date of this Endorsement ________________________________

3. Named Insured_________________________________________________

4. Employer’s Liability Limit (Coverage B)______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.

CA-33
C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, _______________________, warrant that I have authority to bind (Print/Type Name)
the below-listed insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________

CA-34
W-9 FORM

CA-35

CA-36

CA-37

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.F.

To: Honorable Mayor and City Council Members
From: Lisette Free, City Manager
Prepared By: Alejandra Gonzalez, Superintendent
Department: Community Services
SUBJECT:

Agreement with the National Parks and Recreation Association for funds program for Fiscal Year 2024-25.

RECOMMENDATION:

Approve the contract for a $2,500 micro-grant awarded to the Community Services Department for the "How to Coach Kids" training program. This program is designed to equip staff and volunteer coaches in the Sports Division with the necessary skills and knowledge to support positive youth development.

SUMMARY:

The City of Norco Community Services Department was awarded a micro-grant in the amount of $2,500 to facilitate the "How to Coach Kids" training program. The grant is part of the National Recreation and Park Association's (NRPA) Million Coaches Challenge initiative, made possible through the support of Disney Worldwide Inc. The training aims to enhance the skills, competencies, and confidence of park and recreation staff and volunteer coaches, promoting social and emotional well-being within youth programming.

BACKGROUND:

The National Recreation and Park Association administers the Million Coaches Challenge, a program designed to provide high-quality, no-cost training to park and recreation agencies. This initiative focuses on two core areas social and emotional learning and to ensure that youth sports coaches, staff, and volunteers possess the skills necessary for fostering positive youth development and creating inclusive environments.

Training provided through this program is conducted by leading national training organizations. The "How to Coach Kids" training, co-founded by Nike and the U.S.

Olympic and Paralympic Committee, leverages expertise from the Aspen Institute’s

Project Play and youth sports experts to address key areas such as relationshipbuilding, cultural humility, and leadership.

In 2024, NRPA awarded micro-grants ranging from $2,000 to $5,000 to eligible agencies as part of an equity-based grantmaking model. The City of Norco Community Services Department received $2,500 grant to implement this training for the Sports Division, furthering its commitment to offering high-quality and engaging youth programming. This initiative ensures that all staff and volunteers working with youth have the skills and confidence to support social-emotional well-being, foster teamwork, and promote youth sports equity.

FISCAL IMPACT:

The awarded $2,500 micro-grant is funded through the Million Coaches Challenge initiative, managed by the National Recreation and Park Association and supported by Disney Worldwide Inc. The project has no direct fiscal impact on the City’s general fund as it is fully funded by the grant. This initiative is included as part of the FY 2024-2025 mid-year budget adjustments to facilitate the implementation of the training program.

RELATIONSHIP TO STRATEGIC PLAN:

This item closely aligns with Strategic Plan No. 3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Accounting Manager Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):
2024 MCC Norco MOU HTCK Funding

[TO BE COUNTER-SIGNED AND RETURNED PRIOR TO ISSUING GRANT PAYMENT] DATE
February 27, 2025
Dear Noah Calderon:

On behalf of the National Recreation and Park Association, Incorporated (“NRPA”), I am pleased to inform you of our desire to extend in-kind How To Coach Kids training and a grant in the amount of two thousand five hundred dollars ($2,500) made available to support training implementation as described below (the “Grant”):

Grantee: City of Norco
Purpose: Made possible, in part, through the support of the Disney Worldwide Inc., NRPA is managing the administration of the grant program (“Program”).

Grants made through this Program are intended to ensure park and recreation staff and volunteers working with young people have the skills, knowledge and confidence to support positive youth development.

In order to process the payment of your Grant, Grantee is required to carefully read, and then – to indicate acceptance of the terms of the Grant – to sign, date, and return to the NRPA this letter (the “Grant Agreement”).

In consideration for receipt of the Grant, by signing the letter, Grantee acknowledges and agrees to the following:

1. Grantee will receive a total of two thousand five hundred dollars ($2,500) over the full grant period. Grant funds will be distributed by NRPA, no matching funds are required, and it is expressly understood that NRPA has no obligation to provide additional support or funds to the Grantee for this Project or any other project of purposes.

2. Within thirty (30) days of execution of this MOU and delivery of this MOU and Grantee’s completed IRS Form W-9 (attached) to NRPA, NRPA will send Grantee a check or wire transfer in the amount of two thousand five hundred dollars ($2,500).

3. Grantee understands the purpose and requirements of the Grant Agreement, including the guidelines below:
a. Based on the number proposed in the Grantee’s original application, the Grantee will strive to train 100 staff, coaches and volunteers working with youth using the How to Coach Kids training.
i. NRPA will collaborate with the Grantee to encourage participation in training. ii. The Grantee will commit to providing regular updates on progress toward the target reach number.
b. Grantee will partner with NRPA to coordinate training sessions. c. Grantee will cooperate with NRPA’s evaluation efforts to track the reach and impact of the Grant.
i. These efforts may include but are not limited to supporting the collection of complete and accurate information from training participants, assisting with the

2 organization/completion of interviews/focus groups, responding to surveys gauging training impact on participants, and submitting final reports. d. Grantee will participate in an NRPA-led virtual learning community e. Grantee will complete training by July 31, 2025

4. None of the funds issued by NRPA will be utilized in a manner contrary to the charitable and educational purposes of NRPA.

5. Grantee will comply with all applicable laws, regulations, and rules and will not infringe, misappropriate, or violate the intellectual property, privacy, or publicity rights of any third party.

6. The Grant will be used solely for the purpose(s) outlined in this Grant Agreement. Grant funds may not be expended for any other purpose without NRPA’s prior written approval. Grantee will repay any portion of the Grant that is not used for the purpose stated in this Grant Agreement.

7. NRPA designates Teresa Morrissey to serve as NRPA’s liaison and to assist the NRPA in supervising, monitoring and evaluating the expenditure of grant funds and the progress made in accomplishing the grant project. NRPA may appoint one or more additional liaisons as NRPA deems appropriate, and NRPA in its sole discretion may change the designation of any or all of its liaisons from time to time. Grantee will fully cooperate with such liaisons and will provide them with such information as they may request from time to time on NRPA’s behalf regarding the Grant.

8. Grantee will maintain records of receipts and expenditures with respect to all Grant funds and will make Grantee’s books and records with respect to the Grant available to NRPA and its representatives at reasonable times. Grantee will submit a full and complete annual written report to Grantor by August 29, 2025 and such interim reports as the NRPA or its representatives may require from time to time. Such reports will include: (a) a detailed accounting of the use or expenditure of all Grant funds; (b) a description of Grantee’s compliance with the terms of this Agreement; (c) the progress made in accomplishing the objectives of the Grant as set forth in the Grant Application, if applicable; (d) an attestation that Grant funds were used solely for expenditures permitted under this Agreement; and (e) such other information as NRPA or its representatives may reasonably request. Grantee will provide any other documents, materials and information reasonably requested by NRPA or its representatives. Grantee will keep the financial records with respect to the Grant, along with copies of any reports submitted to NRPA, for at least four years following expenditure of the Grant funds.

9. Grantee will permit NRPA and its representatives, at NRPA’s request, to have reasonable access during regular business hours to Grantee’s files, records, accounts, personnel and clients or other beneficiaries for the purpose of making such financial audits, verifications or program evaluations as NRPA and its representatives deem necessary or appropriate concerning the Grant.

10. Grantee agrees not to make any public statement regarding the Grant without the prior written approval of NRPA. Grantee will allow NRPA to review and approve the text of any proposed publicity concerning the Grant prior to its release. NRPA and Disney Worldwide Inc. may include information regarding the Grant, including the amount and purpose thereof, any photographs Grantee may have provided to NRPA, Grantee’s logo or trademark, or other information or materials about Grantee, in NRPA’s periodic public reports and press releases and on NRPA’s website and public media channels.

NRPA will provide Grantee with a marketing toolkit with pre-approved messaging, press release template, and logos. Any statement, message, announcement or use of Disney Worldwide Inc.’s

3 logo related to this grant or Project used by the Grantee that is not included in the marketing toolkit must be provided to NRPA and approved by NRPA in advance of its release to the public.

11. Grantee agrees to indemnify NRPA against any loss or expense (including reasonable attorneys’ fees) NRPA incurs as a consequence of breach by Grantee of any of its undertakings hereunder.

In addition, by accepting the Grant, Grantee irrevocably and unconditionally agrees, to the extent allowed by applicable law, to defend, indemnify and hold harmless NRPA and each of its officers, directors, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys’ fees) directly or indirectly, wholly or partially, arising from or in connection with any act or omission of Grantee or its employees or agents, in applying for or accepting the Grant, in expending or applying the Grant funds, or in carrying out the program to be funded by the Grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any wrongful act or omission of Grantor or its employees or agents.

12. In addition to NRPA’s rights with respect to disbursement of Grant funds under any other provision of this Grant Agreement, NRPA reserves the right to discontinue, modify or withhold any disbursement of Grant funds or to require a total or partial refund of any Grant funds if, in NRPA’s sole discretion, such action is necessary: (a) because Grantee has not fully complied with the terms and conditions of the Grant or this Grant Agreement; (b) to protect the purpose and objectives of the Grant or any other charitable interest of NRPA; or (c) to comply with the requirements of any law or regulation applicable to Grantee, NRPA, or the Grant.

13. The individual signing this Grant Agreement on behalf of Grantee hereby certifies that: (a) they are a duly elected and authorized officer of Grantee; and (b) they are authorized to accept the Grant on behalf of Grantee and to obligate Grantee to observe all of the terms and conditions placed on the Grant, and in connection with the Grant, to make, execute and deliver on behalf of the Grantee this Grant Agreement and all representations, receipts, reports and other instruments of every kind.

14. This Grant Agreement will be construed in accordance with and governed by the laws of the Commonwealth of Virginia, without regard to conflicts of laws principles. In addition, all disputes arising under this Grant Agreement shall be resolved in any local or federal court in the Commonwealth of Virgnia, and Grantee agrees, solely for purposes of this Agreement, to submit to the personal jurisdiction of that court.

Please contact me with any questions concerning the requirements of this letter.

Sincerely,
Accepted and Acknowledged by: Accepted and Acknowledged by:
_________________________________ _________________________________ Print Name and Title: Print Name and Title:
_________________________________ Kellie May, Chief Partnerships Officer Date: Date:
_________________________________ _________________________________

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.G.

To: Honorable Mayor and City Council Members
From: Chad Blais, Public Works Director
Prepared By: Chad Blais, Public Works Director
Department: Public Works
SUBJECT:

Streets, Trails, and Utilities Commission Review of Possible Exceptions for the Use of Pavers In the Trails
RECOMMENDATION:

Receive and file Streets, Trails, and Utilities Commission recommendation to the City Council to not amend Trail Standard 700 or allow any exceptions and/or waivers related to the installation of pavers in the trail system.

SUMMARY:

A Norco homeowner recently was cited by Code Enforcement for installing two feet of pavers in the trail adjacent to their existing driveway, which is not allowed under the City's current trail standard. The resident was ordered to remove the pavers and then elected to appeal their case to the City Council under the Public Comments portion of the City Council meeting on February 5, 2025. City Council has asked Streets, Trails and Utilities Commission (STUC) to review the issue to determine if the City should consider a process that allows for a review of exceptions and/or waivers for pavers in the public trail. STUC reviewed this item on March 3, 2025, and unanimously recommended the City Council to not amend Trail Standard 700 or allow exceptions and/or waivers related to the installation of pavers in the trail system.

BACKGROUND:

The City of Norco has over 100 miles of trails composed of decomposed granite and native soils that are maintained annually by an outside contractor. In 2007, the use of pavers was approved as an acceptable alternate material to be placed as part of residential driveways within trail segments and numerous homeowners took advantage of the opportunity to improve their respective driveways, but this use of pavers was eliminated by the City Council on June 15, 2011, due to some complaints about equestrian safety crossing over pavers (see attached Trail Standards). The primary

complaint being that decomposed granite on a smooth surface, such as pavers, creates a slipping hazard for pedestrians and horses.

Jumping forward to present day, requests for encroachment permits, for the use of pavers in residential trail-side driveways, are the number one request from the public.

Residents frequently express concerns that decomposed granite is being tracked from the trail onto their concrete driveways, resulting in a mess that extends into their garages. In addition, residents also express the use of pavers improves the aesthetics of their property. It should also be pointed out, that prior to the removal of pavers as an acceptable alternate driveway material, numerous driveway paver projects were completed by residents and staff has not been able to find any documentation regarding any accidents related to the pavers already in existence. Also note, pavers are still allowed for any commercial property that fronts a trail.

Over the past eight years, Public Works staff has been diligent about providing a consistent message when it comes to requests or individuals who mistakenly install pavers without a permit. Pavers are not allowed and there are currently no exceptions and/or variances available. In fact, there have been many Code Enforcement cases over the years that required residents to remove pavers installed in the horse trails.

Recently, a homeowner on Norco Dr. was issued a citation from Code Enforcement due to the installation of about two feet of pavers as an extension of the existing driveway (see attached photos). This work was done without a permit from Public Works or inspection by the City.

The property owner has indicated the trail was routinely eroded due to water runoff and the pavers solved that issue. The resident insisted it was a safety issue that the City had routinely ignored. However, a review of work requests does not show that the City was informed about any trail issues at this property and staff explained that pavers are not allowed under any circumstance. In addition, staff explained this type of trail slope and erosion is not unusual for Norco and the City has a contract trail maintenance company that can remediate the rutting of the trail when it occurs. It was explained to the resident they can easily submit a work request online or through the City app when they see an issue. The resident was still insistent it is a safety issue and then explained that pavers also help the neighbor whose property sits at a lower elevation by limiting the dirt that runs into the neighbor's property. Once again, staff explained there are no exceptions for adding pavers and the placement of sandbags in a diagonal direction, to push water and debris away from the private property towards the gutter, is the proper way to address this problem (see attached photo). The resident was instructed to move forward with the removal of the pavers within a two week period.

At the February 5, 2025, Council meeting, the resident elected to make a direct appeal to the City Council under the Public Comments portion of the meeting. City Council did not elect to take any action on the request at that time. However, at the February 19th Council meeting, the Council did ask the Public Works Director to review this issue with the Streets, Trails, and Utilities Commission (STUC) to see if exceptions and/or waivers should be considered in regard to the use of pavers.

Therefore, on March 3, 2025, staff brought this item to STUC for consideration and comments that can be submitted back to City Council. As part of the discussion, the Public Works Director highlighted staff's ability successfully and fairly, administer the trail standards by simply stating that pavers are not allowed. The trail standard is very

straight forward and does not enable staff to be influenced by location or status of persons involved. Staff does not support the creation of exceptions and/or waivers as it would create an unrealistic expectation of staff to determine what conditions warrant an exception or waiver, versus those that do not merit such a designation. The City has invested in ongoing trail maintenance services that have greatly improved the overall condition of the trails. In addition, the regular placement and removal of sandbags by the trail maintenance company provides a significant boost to pushing water off the trail and into the street, thus minimizing erosion. Therefore, staff does not recommend creating exceptions or variances to allow pavers.

The property owner was present at the meeting and provided direct input to the commissioner questions. STUC reviewed and thoughtfully discussed this item and unanimously recommended the City Council to not amend Trail Standard 700 and not allow exceptions and/or waivers related to the installation of pavers in the trail system.

FISCAL IMPACT:

Not applicable for this item.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Directive No. 5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Accounting Manager Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):
700 - EQUESTRIAN TRAIL STANDARD
Unapproved Trail Paver Photos

I
If \. ~

STREET TREE PLANTING &

STAKING PER ORDINANCE
NC. 567. MIN. VERTICAL
TRAIL CLEARANCE 15·.

TRAIL FENCING PER
STD. DWe. NO. 705

ROLLED OR

VERTICAL CURB
I
INSTALL 2" x 4"

GUTTER PER REDWCOD HEADER
CITY STD.----.,
SEE NCTES 1 AND 3 BELOW
NOTES:
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1. TRAIL MATERIAL (4" THICK) SHALL BE CCMPACTED IN PLACE TO 95% WITH THE UPPER ONE FOOT OF SUBGRADE COMPACTED TO 95%, AND SHALL CONSIST OF DECOMPOSED GRANITE, SLAG OR STEEL SLAG WITH A MORE OR LESS EOUAL GRADATION MIXTURE BETWEEN y," SIZE MAXIMUM AND NO. 200 SIEVE SIZE MINiMUM.

REDWOOD HEADEP STAKES SHALL BE 1" x 2" x 18" AT 4'-0" D.C. FLUSH WITH TOP OF HEADER.

THE ONLY APPROVED ALTERNATIVE TRAIL MATERIALS ARE THE FOLLOWING:
.A. 2% SOIL CEMENT /DG. SEE SHEET 2 FOR SPECIFICAITONS.

B. POLYMER CGATED CRUSHED STONE PATHWAY MIX. SEE SHEET 3 FOR SPECIFICATICNS.

C. INTERLOCKING BRICK PAVERS IN DRIVEWAY AREAS ONLY AND CANNOT BE USED IN OTHER PARTS OF THE TRAIL. SEE SHEETS 4 & 5 FOR SPECIFICATION.

NO: BY: DATE: NO: BY: DATE:

LJA 09/01/05 3 JCW 10/23/07
GS
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Drawn By: LJA Dale: 01/03/05 APPROVED:~lI W@t~

CITY ENGINEER RCE
Std. Dwg. No.

EQUESTRIAN TRAIL STANDARD 700
Sheet 1 of 6

l\A. SOIL CE E T
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GRADE TRL!.,'L. F-iL,UNG AU. RUTS AND AD0USTING GRp,DE FOR PROPER V'!ATER FLUN "!VITi-! 10, rv1!i'~!Murv1 CRess SLOPE OF 1 % AND p, fv'1AXnviJM CROSS S~OPE Cf-- 4%.

2. SPREAD 270 LBS. Qi'- POF{Lj\~~D PLASTiC CDrENT OVER 240 SO. FT. OF' TRAil . .3. ROTO-TIL :N THE CEMENT AND EX.5TING DC TR,L,iL MATERI.';L TO ,A DEPTH Oi~ L i~~CHES UJER THE: ~:r\TIRE 240 SQ. FT.

4. RE-GRADE THE AREA ROTO-TILLED AND MiXED. ADD WATER LIGHTLY DURING THIS PROCESS.

5. WHEN THE ENTIRE AREA IS LEVELED, ROLL THE AREA WITH A 3,500 LB. ROLLER ADDING WATER LIGHTLY.

THE AREA WILL NEED TO BE ROLLED SEVERAL TIMES FOP PROPER cm,IPACTION.

6. THE AREA IS TO BE LIGHTLY WATERED SEVERAL TIMES BY HAND OVER THE NEXT SEVERAL HOURS. AVOID OVER-WATERING THAT WOULD CAUSE THE TRAIL TO RUT OR WASH OUT. WATER MUST PENETRATE FOR THE FULL 4 INCHES OF SOIL CEMENT DURING THIS PROCES.

7. THE ENTIRE TR,~IL MUST BE SECURED WITH SIGNS AND BARRICADES DURING THE INSTAL~TION OF THE SOIL CEMENT AND FCR THE NEXT 24-HOURS AFTER COMPLETION TO ALLOW FOR THE CEMENT TC HARDEN.

8. ALL VEHICLES SHALL BE KEPT OFF THE SOIL CEMENT INCLUDING DRIVEWAYS FOR A FULL 24-HOURS AFTER THE INSTALLATION IS COMPLETE.

NO: BY, DATE: NO: BY: DATE:

LJA 09/01/05 3 JCW 10/23/07
2 SLR 03/28/07 4 SRL 02/22/08 t:::Z717z"
APPROVE~C!:7t ,& • Drawn BYILJA Date: 01/03/05 CITY ENGINEER RCE Std. Dwg. No,
EQUESTRIAN TRAIL STANDARD 700
Sheet 2 of 6

B, POLY R
WAY

SUB-GRADE PREPARATION
o
CD
MIX

E CRUSHED S ONE
?-,. ALL AREAS SHALL BE COHPACTEJ TO ,A, MiNIMUM OF 90% RELETIVE COMPACTiON AND SHALL BE GRA,DED WiTH A MINiMUM CROSS Sl_OPE OF 1 %. .ALL AREAS MUST BE GRACED iN A MANNER SO THAT NO STANDING WATER IS PRESENT AFTER FLOODiNG. AL~ DELETERIOUS MATERIAL SUCH AS SOD, TOPSOil, STICKS, ETS., SHALL BE REMOVED ~RiOR TO PAVING. ST,L,TE APPROVED PREE:'v1ERGENCE HERB:CICE SHALL BE AROUED OVER THE ENTIRE SUB-GRADE.

B. PRIOR TO PAVING SUB-GRADE SHALL BE APPRGVED BY .AN ARCHiTECT OR OTHER QUALIFIED INDIVIDUAL.

2. DECOMPOSED GRANITE OR CRUSHED AGGREGATE WITH STALOK BINDER A. AGGREGATE MIX SHALL BE DECOMPOSED GRANITE OR CRUSHED AGGREGATE. ALL AVAILABLE MATERIALS HAVE TESTED AND APPROVED BY PRODUCT MANUFACTURE.

B. THE .AGGREGATE MIXTURE IS TO BE BLENDED AS PER MANUF.~CTURER'S SPECIFICATIONS BY APPROVED MANUFACTURE'S BLENDING METHODS.

C. CONTRACTOR SHALL GUARANTEE THAT MATERIALS USED A,ND INSTALLATION OF AGGREGATE VATERIALS ARE IN ACCORDANCE WITH MANUFACTURE'S RECOMMENDATIONS.

3. AGGREGATE PAVING
A. THE MIXTURE SHALL BE PLACED BY A SPREADER OR OTHER APPROVED MEANS AT A 2-INCH COMPACTED DEPTH OVER A COMPACTED SUB-GRADE.

B. SPREAD BY GRADING ONTO THE PREPARED BASE UNTIL THE ENTIRE AREA IS COVERED.

C. THE SURFACE COVER SHALL BE COMPACTED USING A 5-TON DOUBLE-DRUM ROLLER OR SIMILAR TO GIVE A FINAL DEPTH OF 2-INCHES.

4. "STALOK" IS AN APPROVED BRAND OF POLYMER COATED CRUSHED STONE PATHWAY MIX. OTHER

MANUFACTURES OF POLYMER COATED CRUSH STONE WHICH MEET THE MINIMUM SPECIFICATION OF THE "STALOK" PRODUCT WILL BE CONSIDERED AN APPROVED EOUAL.

STALOK IS A PRODUCT TRADE MARK BY STABILIZER SOLUTIONS, INC., APIZONA STABILIZER SOLUTIONS: (602) 255-5900
LOCAL SUPPLIER: GAIL MATERiAL: (95 i) 279 -1 095
z NO: BY: DATE: NO: BY: DATE: 0
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Std. Dwg. No.

EQUESTRIAN TRAIL STANDARD 700
Sheet 3 of 6

CITY of NORCO STANDARD DRAWING
&. & C. INTERLOCKING BRICK PAVERS
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NOTES:
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1. EDGE TREATMENT SHALL BE AS STRAIGHT

AS POSSIBLE TO COMPLIMENT THE
ALIGNMENT OF PAVING STONES.

3. ALL SURFACING UTILITIES SHALL BE

ENCASED IN CONCRETE, CREATING STRAIGHT
LINES TO CUT AGAINST.

2. INTERLOCKING PAVING STONES (I.P.S.)
SHALL CONFORM TO ASTM C936 AND BE
INSTALLED TO MANUFACTURER'S SPECIFICATIONS.

BLOCK STYLE = CAPRI
PATTERN = RUNNER
COLOR = SANTA BARBARA SANDSTONE
(OR APPROVED EQUAL BY THE CITY ENGINEER.)
9 1 2"

4. PCC CLASS
DRIVEWAY - 520-A-2500
12" WIDE GEOTE ALONG
PERIMETER. N UP AT CURB
(DO NO R TOP OF BASE)
~~.,..-~,-l~~~~H~*~:.L-,---,~~ I.P.S (2 3/4" THICK) &
...,L....._fi5~oBfD1D)~9 ~g~~E '- Irs I"

RAILROAD TIE (GRADE I)

OR CONCRETE CURB
CRUSHED AGGREGATE BASE ~ I 1"
SET 1/4" BELOW

TOP PAVERS AND
CONTROL JOINTS.

CONCRETE CURB

TO BE CONSTRUC
WITH 2 - #4

LONGITUD
EXISTING D.G.

HORSE TRAIL
.;-..
(6" MINIMUM)

COMPACTED SUBGRADE

SECTIONAL VIEW
(RESIDENTIAL CONDITIONI
9 1 2"
12" WIDE GEOTEXllLE ALONG
PERIMETER. llURN UP AT CURB
(DO NOT COVER TOP OF BASE)
I.P.S (2 3/4" THICK) &
~=======t--- SAND BEDDING COURSE ~ (1" TO 1 1/2" THICK) RAILROAD TIE (GRADE I) -=':7r:::0~'b~::;:::~d OR CONCRETE CURB - . i · .. .. 6" CONCRETE BASE WITH SET 1/4" BELOW ". . .: WIRE WIELDED FABRIC OR #4 BARS

CRUSHED AGGREGATE BASE TOP PAVERS AND
CONTROL JOINTS.

CONCRETE CURB

TO BE CONSTRUCTED
WITH 2 - #4
LONGITUDINAL BARS.
(6" MINIMUM-AS REQUIRED BY SOILS REPORT)

COMPACTED SUBGRADE
2" DIA. DRAIN HOLES, LOCATE AT
LOWIEST ELEVA 1l0NS

SECTIONAL VIEW
(COMMERCIAL CONDITIONI
NO: BY: DATE: NO: BY: DATE:
1 LJA 09/01/05 3 JCW 10 23/07
2 SRL 03 28 07 4 SRL 02 22/08 C.'2'717"
APPROVElh:::: :2! »,,:';A!~ J...wC .. Drown By:LJA Dote: D1/03/05 CflY ENGINEER RCE Std. Dwg. No.

EQUESTRIAN TRAiL S-rANDARD 700

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NO: BY:
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TYPICAL UTILITY ENCASEMENT
90' DIRECTIONAL CHANGE
DATE: NO: BY:
09/01/05 3 Jew
03/28/07 4 SRL
DATE:
10/23/07
02/22/08
Date: 01/03/05
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CUT TO FIT ALL EDGES

SECTION A-A
<::??I'I~
APPROVED~~@ '~'OI ~ ICITY ENGINEER RCE
Std. Dwg. No.

EQUESTRIAN TRAIL STANDARD 700
Sheet 5 of 6

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<It:
,1',j:ER ~OCK'r"~C; P/\V[f?S
S=:,:: DE T,LJl, OR CONCRETE CURB
,,' II' 20' MAX, IN RESIDEclTIAL ZONES UNLESS
, APPROVED OTHERWiSE BY THE DIRECTOR
f-+---'--j OF PUBLIC WORKS
I
~ /.,:J::' ~====+l--l.o, ~ ~ \
I
, i I OPTIONAL
J i • RAILROAD TIES' (GRADE I)
• • 12' TRAIL OR CONCRETE CURB
WHERE C&G~ OCCURS

EXISTING CURB

EXISTING
TRAIL FENCiNG
(PROTECT IN PLACE)

WHERE OCCURS
(PROTECT -IN-PLACE)

PLAN VIEW
R/W
12'

INTERLOCKING PAVERS I

AND SUBGRADE

SEE DETAIL
I ON SHEET 4

EXISTING
A,e PAVEMENT OR
p,ce PAVEMENT AND GUTTER ~
VARIES
= -.......... l 1..,,-~--lli55EEE~=~===:J -------__ ~ ~ '-- EX,STING pee ------------. ----i DRIVE APPROACH " I "-- __ ...J

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EQUESTRIAN TRAIL STANDARD 700
Sheet 6 of 6

PAVER PHOTOS

PAVER PHOTOS

City Council

STAFF REPORT
Date: March 19, 2025 Agenda Item:

3.H.

To: Honorable Mayor and City Council Members
From: Amanda Hamilton, Facilities and Maintenance
Director
Prepared By: Amanda Hamilton, Facilities and Maintenance Director
Department: Facilities and Maintenance
SUBJECT:

Consideration of Resolutions for Authorizing the Preparation of the Engineer's Report for Landscape Maintenance Districts 1-5
RECOMMENDATION:

Adopt Resolution No. 2025-07 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 1 (Beazer, Tract 28765) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-08 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 2 (Western Pacific, Tract 25779) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-09 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 3 (Centex, Tract 28626) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-10 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 4 (Norco Ridge Ranch, Tracts 29588 and 29589) to Establish Annual Assessments for Fiscal Year 2025-26.

Adopt Resolution No. 2025-11 - A Resolution of the City Council of the City of Norco, California, Ordering the Preparation of the Engineer’s Report for Landscape Maintenance District No. 5 (Hawks Crest – Tract 30230) to Establish Annual Assessments for Fiscal Year 2025-26.

SUMMARY:

The City of Norco has engaged Webb Municipal Finance, LLC, to provide assistance with the Annual Levy process for all five Landscape Maintenance Districts (LMDs), which includes the preparation and filing of Engineer's Report with the City Clerk and Riverside County Auditor-Controller. In order to continue the levy, the City Council must adopt the requisite resolutions, order the preparation of the Engineer's Report, approve the preliminary Engineer's Report and set the public hearing, conduct a public hearing, and levy assessments, with provisions for annual increases. The Engineer's Report must be prepared in accordance with the requirements of Proposition 218 and shall include, but not be limited to, a description of the proposed improvements, cost estimates, apportionment methods, and assessment rolls. It is the recommendation of staff that the City Council adopt the necessary resolutions and authorize Webb Municipal Finance, LLC, to prepare and file the required Engineer's Report for Fiscal Year 2025-26.

BACKGROUND:

Pursuant to the provisions of California Streets and Highways Code sections 22500- 22679 (the "Act"), the City of Norco has retained Webb Municipal Finance, LLC, for the second consecutive year to assist with the Annual Levy process for all five LMDs within the City. This engagement encompasses the preparation and filing of the Engineer's Report with the City Clerk, as well as the submission of the annual levy to the Riverside County Auditor-Controller for the purposes of assessment collection.

The Act authorizes the County of Riverside to levy and collect assessments on behalf of the City of Norco to fund the maintenance and servicing of improvements related to landscaping, parks, and recreational facilities. The assessments are applied to the following established Landscape Maintenance Districts:

1. Landscape Maintenance District No. 1 (Beazer)

2. Landscape Maintenance District No. 2 (Western Pacific)

3. Landscape Maintenance District No. 3 (Centex)

4. Landscape Maintenance District No. 4 (Norco Ridge Ranch)

5. Landscape Maintenance District No. 5 (Hawks Crest)
The funds generated through these assessments are dedicated to the installation, construction, and ongoing maintenance of the improvements within each district, ensuring the continued upkeep of the City’s landscape and recreational facilities.

Annual Assessment Process
In order to continue the levy of assessments for the aforementioned Landscape Maintenance Districts, the City Council must, in accordance with the Act and the Assessment Law, undertake the following proceedings each year:

1. Adopt resolutions initiating the preparation of the Engineer's Report;

2. Preparation of the Engineer's Report;

3. Adopt resolutions of intention approving the preliminary Engineer's Report and set the public hearing;

4. Hold the public hearing;

5. Adopt resolution levying the assessments.

The Landscape Maintenance Districts are established with provisions that permit annual increases in assessments. Furthermore, the Engineer's Report shall comply with the requirements of Article XIIID of the California Constitution, as enacted by Proposition 218, the "Right to Vote on Taxes Act" (approved by California voters on November 5, 1996).

Engineer’s Report Requirements
In compliance with the Act, an Engineer's Report will be prepared for each of the five districts. Each report shall include the following:

1. A description of the improvements or services to be financed;

2. An estimate of the cost associated with each improvement or service;

3. An assessment diagram depicting the boundaries of each district and the parcels within such boundaries;

4. A description of the methodology employed to apportion assessments to properties within each district;

5. An assessment roll listing the parcels to be assessed and the proposed assessment for each parcel.

6. The completed Engineer’s Reports will be presented to the City Council for review and approval in May.

It is hereby recommended that the City Council adopt the five resolutions necessary to initiate the proceedings for the preparation of the Engineer's Annual Levy Report for the fiscal year commencing July 1, 2025, and ending June 30, 2026. The City Council is further requested to authorize Webb Municipal Finance, LLC, to prepare and file the required Engineer's Report concerning the levy and collection of assessments for the five districts in accordance with Chapter 3, Section 22622 of the Act. A proposal outlining the scope of work to be performed by Webb Municipal Finance, LLC, is attached hereto for the Council’s consideration.

FISCAL IMPACT:

The cost of professional services required to initiate proceedings for the levy and collection of assessments for the Fiscal Year 2025-26 Districts' Annual Levy authorization, in the amount of $19,890, is allocated within the Fiscal Year 2024-25 budget for the administration of the Districts. This cost will be apportioned and paid by each individual District.

RELATIONSHIP TO STRATEGIC PLAN:

This item closely aligns with Strategic Direction No. 3, Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Daphne Liu, Accounting Manager Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Resolution 2025-07 LMD No. 1 Initiating Proceedings FY 25_26 Resolution 2025-08 LMD No. 2 Initiating Proceedings FY 25_26 Resolution 2025-09 LMD No. 3 Initiating Proceedings FY 2_526 Resolution 2025-10 LMD No. 4 Initiating Proceedings FY 25_26 Resolution 2025-11 LMD No. 5 Initiating Proceedings FY 25_26 Proposal - FY 25-26 LMD Annual Administration

RESOLUTION NO. 2025-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,
CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER’S
REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1
(BEAZER, TRACT 28765) TO ESTABLISH ANNUAL ASSESSMENTS
FOR FISCAL YEAR 2025/2026.

WHEREAS, the City Council of the City of Norco, California, (hereinafter the “City Council”), has by previous Resolution established the Landscape Maintenance District No. 1, pursuant to the provisions of the Landscaping and Light Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California, beginning with §22500 (hereafter referred to as the “Act”), that provides for the levy and collection of assessments by the City of Norco to pay for the maintenance and services of improvements and all appurtenant facilities and operations related thereto; and
WHEREAS, §22566 and §22622 of the Act requires the preparation of an Engineer’s Report to determine and adjust the annual assessment rates for Landscape Maintenance District No. 1

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:

Section 1: Webb Municipal Finance, LLC is hereby ordered to prepare and appropriately file the Engineer’s Report required to determine and adjust the Landscape Maintenance District No. 1 assessments for Fiscal Year 2025/2026 in accordance with §22566 and §22622 of the Act. The Engineer’s Report shall be filed with the City Clerk for submission to the City Council.

Section 2. The improvements to be operated and maintained by Landscape Maintenance District No. 1 generally include the operation, administration, maintenance, and servicing of improvements, and appurtenant facilities and expenses associated with Landscape Maintenance District No. 1 that will be maintained by the City of Norco through annual assessments.

Section 3. The improvements to be maintained by the City of Norco for Fiscal Year 2025/2026 are substantially the same as the improvements provided and maintained in the previous Fiscal Year and the Engineer’s Report for Landscape Maintenance District No. 1 prepared in connection therewith shall describe the improvements as required by the Act.

Section 4. The Engineer’s Report for Landscape Maintenance District No. 1 shall reflect provisions and related assessments in accordance with the requirements of Article XIIID of the California Constitution as enacted by the passage of

Proposition 218, also referred to as “The Right to Vote on Taxes Act,” as approved by the voters of the State of California on November 5, 1996.

Section 5. The Engineer’s Report for Landscape Maintenance District No. 1 shall be titled: “City of Norco, Landscape Maintenance District No. 1, Engineer’s Report, Fiscal Year 2025/2026.”
Section 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on March 19, 2025.
____________________________________
Greg Newton, Mayor
City of Norco, California
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMG, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on March 19, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand affixed the official seal of the City of Norco, California, held on March 19, 2025.
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California

RESOLUTION NO. 2025-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,
CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER’S
REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 2
(WESTERN PACIFIC, TRACT 25779) TO ESTABLISH ANNUAL
ASSESSMENTS FOR FISCAL YEAR 2025/2026.

WHEREAS, the City Council of the City of Norco, California, (hereinafter the “City Council”), has by previous Resolution established the Landscape Maintenance District No. 2, pursuant to the provisions of the Landscaping and Light Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California, beginning with §22500 (hereafter referred to as the “Act”), that provides for the levy and collection of assessments by the City of Norco to pay for the maintenance and services of improvements and all appurtenant facilities and operations related thereto; and
WHEREAS, §22566 and §22622 of the Act requires the preparation of an Engineer’s Report to determine and adjust the annual assessment rates for Landscape Maintenance District No. 2

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:

Section 1: Webb Municipal Finance, LLC is hereby ordered to prepare and appropriately file the Engineer’s Report required to determine and adjust the Landscape Maintenance District No. 2 assessments for Fiscal Year 2025/2026 in accordance with §22566 and §22622 of the Act. The Engineer’s Report shall be filed with the City Clerk for submission to the City Council.

Section 2. The improvements to be operated and maintained by Landscape Maintenance District No. 2 generally include the operation, administration, maintenance, and servicing of improvements, and appurtenant facilities and expenses associated with Landscape Maintenance District No. 2 that will be maintained by the City of Norco through annual assessments.

Section 3. The improvements to be maintained by the City of Norco for Fiscal Year 2025/2026 are substantially the same as the improvements provided in the previous Fiscal Year and the Engineer’s Report for Landscape Maintenance District No. 2 prepared in connection therewith shall describe the improvements as required by the Act.” For 2025/2026 the level of maintenance for these improvements will be reduced due to insufficient funding collected from the annual assessments.

Section 4. The Engineer’s Report for Landscape Maintenance District No. 2 shall reflect provisions and related assessments in accordance with the requirements of Article XIIID of the California Constitution as enacted by the passage of

Proposition 218, also referred to as “The Right to Vote on Taxes Act,” as approved by the voters of the State of California on November 5, 1996.

Section 5. The Engineer’s Report for Landscape Maintenance District No. 2 shall be titled: “City of Norco, Landscape Maintenance District No. 2, Engineer’s Report, Fiscal Year 2025/2026.”
Section 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on March 19, 2025.
____________________________________
Greg Newton, Mayor
City of Norco, California
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMG, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on March 19, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand affixed the official seal of the City of Norco, California, held on March 19, 2025.
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California

RESOLUTION NO. 2025-09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,
CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER’S
REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 3
(CENTEX, TRACT 28626) TO ESTABLISH ANNUAL ASSESSMENTS
FOR FISCAL YEAR 2025/2026.

WHEREAS, the City Council of the City of Norco, California, (hereinafter the “City Council”), has by previous Resolution established the Landscape Maintenance District No. 3, pursuant to the provisions of the Landscaping and Light Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California, beginning with §22500 (hereafter referred to as the “Act”), that provides for the levy and collection of assessments by the City of Norco to pay for the maintenance and services of improvements and all appurtenant facilities and operations related thereto; and
WHEREAS, §22566 and §22622 of the Act requires the preparation of an Engineer’s Report to determine and adjust the annual assessment rates for Landscape Maintenance District No. 3

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:

Section 1: Webb Municipal Finance, LLC is hereby ordered to prepare and appropriately file the Engineer’s Report required to determine and adjust the Landscape Maintenance District No. 3 assessments for Fiscal Year 2025/2026 in accordance with §22566 and §22622 of the Act. The Engineer’s Report shall be filed with the City Clerk for submission to the City Council.

Section 2. The improvements to be operated and maintained by Landscape Maintenance District No. 3 generally include the operation, administration, maintenance, and servicing of improvements, and appurtenant facilities and expenses associated with Landscape Maintenance District No. 3 that will be maintained by the City of Norco through annual assessments.

Section 3. The improvements to be maintained by the City of Norco for Fiscal Year 2025/2026 are substantially the same as the improvements provided in the previous Fiscal Year and the Engineer’s Report for Landscape Maintenance District No. 3 prepared in connection therewith shall describe the improvements as required by the Act.” For 2025/2026 the level of maintenance for these improvements will be reduced due to insufficient funding collected from the annual assessments.

Section 4. The Engineer’s Report for Landscape Maintenance District No. 3 shall reflect provisions and related assessments in accordance with the requirements of Article XIIID of the California Constitution as enacted by the passage of

Proposition 218, also referred to as “The Right to Vote on Taxes Act,” as approved by the voters of the State of California on November 5, 1996.

Section 5. The Engineer’s Report for Landscape Maintenance District No. 3 shall be titled: “City of Norco, Landscape Maintenance District No. 3, Engineer’s Report, Fiscal Year 2025/2026.”
Section 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on March 19, 2025.
____________________________________
Greg Newton, Mayor
City of Norco, California
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMG, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on March 19, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand affixed the official seal of the City of Norco, California, held on March 19, 2025.
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California

RESOLUTION NO. 2025-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,
CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER’S
REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4 (NORCO
RIDGE RANCH, TRACTS 29588 AND 29589) TO ESTABLISH ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025/2026.

WHEREAS, the City Council of the City of Norco, California, (hereinafter the “City Council”), has by previous Resolution established the Landscape Maintenance District No. 4, pursuant to the provisions of the Landscaping and Light Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California, beginning with §22500 (hereafter referred to as the “Act”), that provides for the levy and collection of assessments by the City of Norco to pay for the maintenance and services of improvements and all appurtenant facilities and operations related thereto; and
WHEREAS, §22566 and §22622 of the Act requires the preparation of an Engineer’s Report to determine and adjust the annual assessment rates for Landscape Maintenance District No. 4

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:

Section 1: Webb Municipal Finance, LLC is hereby ordered to prepare and appropriately file the Engineer’s Report required to determine and adjust the Landscape Maintenance District No. 4 assessments for Fiscal Year 2025/2026 in accordance with §22566 and §22622 of the Act. The Engineer’s Report shall be filed with the City Clerk for submission to the City Council.

Section 2. The improvements to be operated and maintained by Landscape Maintenance District No. 4 generally include the operation, administration, maintenance, and servicing of improvements, and appurtenant facilities and expenses associated with Landscape Maintenance District No. 4 that will be maintained by the City of Norco through annual assessments.

Section 3. The improvements to be maintained by the City of Norco for Fiscal Year 2025/2026 are substantially the same as the improvements provided and maintained in the previous Fiscal Year and the Engineer’s Report for Landscape Maintenance District No. 4 prepared in connection therewith shall describe the improvements as required by the Act.

Section 4. The Engineer’s Report for Landscape Maintenance District No. 4 shall reflect provisions and related assessments in accordance with the requirements of Article XIIID of the California Constitution as enacted by the passage of

Proposition 218, also referred to as “The Right to Vote on Taxes Act,” as approved by the voters of the State of California on November 5, 1996.

Section 5. The Engineer’s Report for Landscape Maintenance District No. 4 shall be titled: “City of Norco, Landscape Maintenance District No. 4, Engineer’s Report, Fiscal Year 2025/2026.”
Section 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on March 19, 2025.
____________________________________
Greg Newton, Mayor
City of Norco, California
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMG, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on March 19, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand affixed the official seal of the City of Norco, California, held on March 19, 2025.
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California

RESOLUTION NO. 2025-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,
CALIFORNIA, ORDERING THE PREPARATION OF THE ENGINEER’S
REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 5 (HAWKS
CREST, TRACT 30230) TO ESTABLISH ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025/2026.

WHEREAS, the City Council of the City of Norco, California, (hereinafter the “City Council”), has by previous Resolution established the Landscape Maintenance District No. 5, pursuant to the provisions of the Landscaping and Light Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California, beginning with §22500 (hereafter referred to as the “Act”), that provides for the levy and collection of assessments by the City of Norco to pay for the maintenance and services of improvements and all appurtenant facilities and operations related thereto; and
WHEREAS, §22566 and §22622 of the Act requires the preparation of an Engineer’s Report to determine and adjust the annual assessment rates for Landscape Maintenance District No. 5

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL, AS FOLLOWS:

Section 1: Webb Municipal Finance, LLC is hereby ordered to prepare and appropriately file the Engineer’s Report required to determine and adjust the Landscape Maintenance District No. 5 assessments for Fiscal Year 2025/2026 in accordance with §22566 and §22622 of the Act. The Engineer’s Report shall be filed with the City Clerk for submission to the City Council.

Section 2. The improvements to be operated and maintained by Landscape Maintenance District No. 5 generally include the operation, administration, maintenance, and servicing of improvements, and appurtenant facilities and expenses associated with Landscape Maintenance District No. 5 that will be maintained by the City of Norco through annual assessments.

Section 3. The improvements to be maintained by the City of Norco for Fiscal Year 2025/2026 are substantially the same as the improvements provided and maintained in the previous Fiscal Year and the Engineer’s Report for Landscape Maintenance District No. 5 prepared in connection therewith shall describe the improvements as required by the Act.

Section 4. The Engineer’s Report for Landscape Maintenance District No. 5 shall reflect provisions and related assessments in accordance with the requirements of Article XIIID of the California Constitution as enacted by the passage of

Proposition 218, also referred to as “The Right to Vote on Taxes Act,” as approved by the voters of the State of California on November 5, 1996.

Section 5. The Engineer’s Report for Landscape Maintenance District No. 5 shall be titled: “City of Norco, Landscape Maintenance District No. 5, Engineer’s Report, Fiscal Year 2025/2026.”
Section 6. The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on March 19, 2025.
____________________________________
Greg Newton, Mayor
City of Norco, California
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California
I, DANA ROA, CMG, City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on March 19, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand affixed the official seal of the City of Norco, California, held on March 19, 2025.
____________________________________
Dana Roa, CMC, City Clerk
City of Norco, California

3788 McCray Street
Riverside, CA 92506
951.200.8600
September 10, 2024
City of Norco
Amanda Hamilton
Facilities & Maintenance Director
2870 Clark Avenue
Norco, CA 92860
RE: Landscape Maintenance Districts Annual Administration Services Dear Ms. Hamilton:

Webb Municipal Finance, LLC (WMF) is grateful to have the opportunity to continue to work with the City of Norco (the “City”) providing annual administration of Landscape Maintenance District Nos. 1, 2, 3, 4, and 5 (“LMDs”).

We are confident that our project team has the technical expertise, resources, knowledge, relationships and most importantly, the commitment to complete your administration projects on time and within budget. We will tailor solutions to meet your needs.

Our Scope of Services for the LMDs’ annual administration is as shown below:

Kickoff Meeting: The purpose of this meeting is to coordinate with the City to gain an understanding of the specific goals, components and criteria to meet the City’s needs. To that end, WMF will meet with the City staff to confirm the schedule of events, procedural considerations and discuss the City’s preferred method of communication.

Budget Review and Preparation: WMF will review and prepare a budget for each LMD based on the cost estimates for maintenance of all improvements, landscaping, capital improvements and incidental costs, as well as operating and capital improvement reserves. For the LMDs where costs exceed the maximum allowable assessments, WMF will factor into the budget the necessary cuts to bring the expenses in line with the assessments.

Annual District Engineering and Engineer’s Report Preparation: Prior to the annual public hearing confirming the LMDs assessments, WMF will file the Engineer’s Reports with the City Clerk. The Engineer’s Reports will include the fiscal year’s budget information, the listing of improvements to be maintained by the collection of the special assessments, the benefit spread methodology, a copy of plans and specifications, estimates of the costs, assessment diagrams, and complete listings of parcels to be assessed and their total assessments. The reports will be prepared in accordance with California Code. WMF’s Engineer’s Reports will include a statement of engineer signed by a Professional Engineer verifying the accuracy of the report. The original copy of the Engineer’s Report will be provided to the City.

Preparation of Resolutions: WMF, in coordination with the City Attorney and City Staff, will assist in the preparation of all resolutions and staff reports needed for the annual administration process.

Meeting Attendance: For each item requiring City Council action, WMF will attend all City Council Meetings pertaining to the LMDs. WMF will provide a PowerPoint presentation for City Staff to present at the Council Meetings and be available to answer any questions posed by City Staff, City Council Members, or the public. As requested by City Staff, WMF will be available to attend all Property Owner Meetings regarding the LMDs’ annual assessments and answer questions.

Annual Special Assessment Submittal: WMF will calculate and submit the annual levy for the LMDsto the Riverside County Auditor-Controller. Included with the annual levy submittal is the preparation of direct invoices (handbills) to all public agencies whose properties are determined to receive a direct benefit from the public improvements.

WMF will submit the annual levies for the LMDs in the media format, and configuration acceptable for direct submission to the Riverside County Auditor-Controller’s Office prior to the statutory deadline and shall perform adjustments and corrections to the levies on the property tax rolls as necessary.

District Mapping: WMF will obtain the latest assessor’s parcel maps and secured tax roll information from the Riverside County Assessor’s Office for the parcels within the LMDsto identify parcel changes each year. Each year, WMF will provide updated GIS maps and audit maps for the City’s use.

Annual Special Assessment Calculation: As requested by the City, WMF will audit the assessment calculations which include (but are not limited to) the review of EDU computations, parcel acreage, development status, and the taxability status of each parcel.

Property Owner Letters: WMF will assist City Staff with the preparation of property owner letters for applicable LMDs. WMF will generate a mailing list for each applicable district to include current property owner names and mailing addresses using the latest assessor’s parcel maps and Riverside County Assessor’s data as well as our inhouse GIS platform.

Property Owner Services: WMF will serve as the initial and primary contact to City Staff, property owners, title companies, and other interested parties for inquiries regarding the LMDs administration and annual special assessment installments. A toll-free telephone number, of WMF designation, will appear on the regular property tax bill next to each LMD’s line item to facilitate contact with the public.

Roll Changes and Adjusted Property Tax Bills: If any changes to the secured tax roll necessitate corrections/revisions after the deadline are determined necessary, WMF will research, recalculate and, with City approval, rectify the issue. We notify the City of the assessor’s parcel numbers that were rejected by the County and therefore will not be assessed.

COMPENSATION
We propose to be compensated a fixed fee for services performed according to the schedule outlined as follows:

FIXED FEE SCHEDULE
Annual Administrative Services Fee (1)
Landscape Maintenance District No. 1 $1,530.00
Landscape Maintenance District No. 2 $5,100.00
Landscape Maintenance District No. 3 $4,080.00
Landscape Maintenance District No. 4 $5,610.00
Landscape Maintenance District No. 5 $3,570.00
Total $19,890.00
(1) Our proposed fees escalate by 2% annually.

For services performed related to the projects which are not listed herein, compensation shall be at the hourly rates set forth on Attachment A, together with reimbursement, at cost, for incidental expenses incurred in connection with such services, together with reimbursement for outside services at cost plus 15%.

We look forward to continuing to build a strong relationship with the City. If you have any questions or require additional information, please feel free to call me at (951) 320-6069.

Sincerely,

WMF MUNICIPAL FINANCE, LLC
Charmaine McCarvel
Assessment Manager

CONCURRENCE OF THE CITY OF NORCO
This authorizes WMF Municipal Finance, LLC to proceed with the administration for FY 2025-2026 and bill a total of $19,890.00 for the annual administration of the City’s Landscape Maintenance Districts. _________________________________________
City of Norco
Amanda Hamilton
Facilities & Maintenance Director

Attachment A
WMF-SCH 2024(07/01/2024)

CLASSIFICATION
Engineers/Project Managers/Planners/Scientists/ Rates
Assessment/Special Tax Consultants/Landscape Architects/Designers $/Hour Principal II ............................................................................................................................. 321.00 Principal I .............................................................................................................................. 307.00 Senior III ............................................................................................................................... 288.00 Senior II ................................................................................................................................ 275.00 Senior I ............................................................................................................................... 266.00 Associate III .......................................................................................................................... 247.00 Associate II ........................................................................................................................... 236.00 Associate I ............................................................................................................................ 224.00 Assistant V ........................................................................................................................... 202.00 Assistant IV .......................................................................................................................... 180.00 Assistant III ........................................................................................................................... 166.00 Assistant II ............................................................................................................................ 150.00 Assistant I ............................................................................................................................. 133.00 Administrative Services
Project Coordinator .............................................................................................................. 145.00 Administrative Assistant III ................................................................................................... 122.00 Administrative Assistant II .................................................................................................... 109.00 Administrative Assistant I ..................................................................................................... 87.00 Other Direct Expenses
Incidental Charges ............................................................................................................... Cost + 15% Postage ................................................................................................................................ Cost Subcontracted Services ....................................................................................................... Cost + 15% Mileage ................................................................................................................................. 0.79/Mile Note: All rates are subject to change based on annual inflation and cost of living adjustments. Prevailing wages are dictated by the California Department of Industrial Relations (DIR). As such, the indicated rate will remain in effect until revised rates are published by the DIR. The rate shown shall be subject to renegotiation to remain in compliance with State requirements if prevailing wages are increased by the DIR. * A FINANCE CHARGE of 1 ½ % per month (18% per year) will be added to any unpaid amount commencing thirty (30) days from invoice date. A mechanic’s lien may be filed for any invoice remaining unpaid after thirty (30) days from invoice date.