Norco City Council
July 16, 2025

AGENDA
City Council
Wednesday, July 16, 2025
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
Westin Bonaventure, 404 S. Figueroa St.

Los Angeles, CA
CALL TO ORDER 6:00 PM
ROLL CALL Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Kevin Bash, Council Member
Gregory Bowen, Council Member
Fia Sullivan, Council Member

ROBIN GRUNDMEYER, MAYOR PRO TEM - ATTENDING OFFSITE
The Westin Bonaventure
404 S. Figueroa St.

Los Angeles, CA

CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Silverlakes Sports Park - APNs 152060004; 152060011; 152070001; 152070002; and 152070011
Agency negotiator: City Manager
Negotiating parties: City of Norco and Balboa Management Group LLC.

Under negotiation: Price and Terms

CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code §54954.5
Agency designated representatives: Acting City Manager and City Attorney Employee organization: Utility Workers Union of America, AFL-CIO Local 606 RECONVENE PUBLIC SESSION 7:00 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE Mayor Newton
INVOCATION Pastor Spencer Parish
Beacon Hill Assembly of God
PRESENTATIONS Riverside County Sheriff's Office -
Recognition of Sergeant Bryce
Cooper

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
City Council Agenda - July 16, 2025

2. PUBLIC COMMENTS
This is the time when persons wishing to address the presiding governmental body regarding the Consent Calendar, Legislative Matters or items within the subject matter jurisdiction of the legislative body. Please submit a speaker card to the Meeting Clerk. Please limit comments to three minutes or less. The Ralph M. Brown Act limits the governmental body’s ability to respond to comments on non-agendized matters at the time such comments are made. The governmental body shall not discuss or act relative to any general public comment.

3. CONSENT CALENDAR
All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the presiding governmental body, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the governmental body request specific items be removed from the Consent Calendar. Items removed from the Consent Calendar will be separately considered under Item 4 of the Agenda.

3.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only
RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

Staff Report - Pdf

3.B. Approval of City Council Regular Meeting Minutes
RECOMMENDATION:

Approve the City Council Special Meeting Minutes of July 02, 2025.

Staff Report - Pdf

3.C. Recap of Actions Taken by the Planning Commission at its Meeting Held on July 09, 2025
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on July 09, 2025.

Staff Report - Pdf

City Council Agenda - July 16, 2025

3.D. Fiscal Year 2024-25 California State Fire Marshal Annual Inspection Compliance Report
RECOMMENDATION:

Receive and File the Fiscal Year 2024-25 California State Fire Marshal Annual Inspection Compliance Report
Staff Report - Pdf

3.E. Quarterly Purchase Orders Listing Between $25,000 to $49,999 RECOMMENDATION:

Receive and file the Quarterly Purchase Orders Listing for the Quarter Ended June 30, 2025.

Staff Report - Pdf

3.F. Acceptance of the Pikes Peak Park ADA Synthetic Poured-In-Place Surfacing Project as Complete (Project No. 4407.8)
RECOMMENDATION:

Accept the Pikes Peak Park ADA Synthetic Poured-In-Place Surfacing Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

Staff Report - Pdf

3.G. Acceptance of Proposals and Award of Contract for Traffic Signal and Street Light Maintenance Services
RECOMMENDATION:

Accept the proposals submitted for performance services to provide Annual Traffic Signal and Street Light Maintenance Services and award a threeyear contract to Yunex, LLC in the amount not-to-exceed $135,000 annually.

Staff Report - Pdf

3.H. Three-Year Agreement for Emergency Services Coordinator Services with County of Riverside
RECOMMENDATION:

Approve a three-year Agreement for Emergency Services Coordinator Services with the County of Riverside.

Staff Report - Pdf

City Council Agenda - July 16, 2025

3.I. Acceptance of the Moreno Arena Bleacher Replacement Project as Complete
RECOMMENDATION:

Accept the Moreno Arena Bleacher Replacement Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

Staff Report - Pdf

4. ITEM(S) PULLED FROM CONSENT CALENDAR

5. PUBLIC HEARING(S)
Order of Presentation for Public Hearing Items:

1. Staff Report Presentation

2. Council Questions of Staff

3. Open Public Hearing
a. Public Comment

4. Close Public Hearing

5. Council Discussion and Action

5.A. Public Hearing: Confirming the Report of Costs for Spring and Fall Weed Abatement, Fiscal Year 2024-25
RECOMMENDATION:

Adopt Resolution No. 2025-50, confirming the Report of Costs for abatement of weeds and hazardous vegetation as a public nuisance and imposing special assessment liens on vacant parcels within the City.

Staff Report - Pdf

City Council Agenda - July 16, 2025

5.B. Bluff Street Annexation #27, General Plan Amendment 2023-01, Zone Change 2023-01 (Pre-Zone) (City of Norco): A City-Initiated Proposal to Annex Approximately 56.82 Acres of Unincorporated Territory North of Bluff Street and West of River Road to the City of Norco. This Project Includes a General Plan Amendment to Establish Land Use Designations of RA (Residential Agricultural) and WR (Water Related) for the Properties to be Annexed, and a Zone Change to Pre-Zone the Properties with Corresponding Zones: A-1-20 (Agricultural Low Density) and OS (Open Space). The Subject Project Consists of the Following APNs: 121-030-004, -008, -009, -010, -011, -012, -013, -014, - 016, 121-050-001, -003, -005, - 031, -032, -034 and -035, 121-320-002, -003, -004, -005, -006, -007, -008, and -009
RECOMMENDATION:

Adopt Resolution No. 2025-51, approving Annexation 27 and authorizing that an application be initiated with LAFCO; Adopt Resolution No. 2025-52, approving General Plan Amendment 2023-01, and adopt Ordinance No. 1132 approving Zone Change (pre-zone) 2023-01.

Staff Report - Pdf

6. CITY COUNCIL / STAFF COMMUNICATIONS

7. ADJOURNMENT
In compliance with the Americans with Disabilities Act, any person who requires a modification or accommodation in order to participate in this meeting is encouraged to contact the City Clerk’s Office at (951) 270-5623 or [email protected] at least 48 hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Staff reports are on file in the City Clerk’s Office.

Any writings or documents provided to a majority of the presiding governmental body regarding any item on this agenda will be available for public inspection at the City Clerk’s Office during normal business hours at Norco City Hall, located at 2870 Clark Avenue in Norco. The meeting is recorded.

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.A.

To: Honorable Mayor and City Council Members
From: Dana Roa, City Clerk
Prepared By: Sophia Mathiesen, Deputy City Clerk
Department: City Clerk
SUBJECT:

Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

REVIEWED AND APPROVED BY:

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.B.

To: Honorable Mayor and City Council Members
From: Dana Roa, City Clerk
Prepared By: Sophia Mathiesen, Deputy City Clerk
Department: City Clerk
SUBJECT:

Approval of City Council Regular Meeting Minutes
RECOMMENDATION:

Approve the City Council Special Meeting Minutes of July 02, 2025.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, City Manager
ATTACHMENT(S):

City Council - Jul 02 2025 - DRAFT Minutes

DRAFT - MINUTES
City Council
Wednesday, July 2, 2025
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Kevin Bash, Council Member
Gregory Bowen, Council Member
Fia Sullivan, Council Member

CLOSED SESSION
Mayor Newton adjourned to Closed Session at 6:01 PM.

City Attorney Burns read the Closed Session items into the record.

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1 potential case)
RECONVENE PUBLIC SESSION 7:21 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Burns stated that there were no reportable actions taken during Closed Session.

PLEDGE OF ALLEGIANCE Council Member Sullivan
INVOCATION Pastor Rene Parish
Beacon Hill Assembly of God
PRESENTATIONS Parks Make Life Better Month
Proclamation
Horseweek Committee Donations

City Council Minutes - July 2, 2025
Darrell Wilton Runyan Recognition -
Chaplain Vincent Ball

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
The Mayor, Mayor Pro Tem and Council Members provided reports on their recent individual participation in committees, commissions, regional boards, and community organizations.

2. PUBLIC COMMENTS
Dale Lonergan spoke regarding his concerns for residents' costs related to MelloRoos taxes and Measure R fees.

Mayor Newton referred Mr. Lonergan to speak to City Attorney Burns.

Bonnie Slager thanked City Council for allowing the July 4th trail ride and encouraged everyone to join.

3. CONSENT CALENDAR
a) Approval of Consent Calendar as Presented.

Council Member Bash requested item 3.C. and 3.E. be pulled for discussion.

M/S GRUNDMEYER/BOWEN Approve of Consent Calendar as presented with item 3.C. and 3.E. pulled for discussion. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

3.A. Waive Reading of all Ordinance Adoptions on this Agenda and Read by Title Only
Action: Waived reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

City Council Minutes - July 2, 2025

3.B. Approval of City Council Special Meeting Minutes and Regular Meeting Minutes Action: Approved the City Council Special Meeting Minutes of June 10 and 12, 2025, and Regular Meeting Minutes of June 18, 2025.

3.D. Authorizing Designated City of Norco Officers to Invest Monies in the Local Agency Investment Fund
Action: Adopted Resolution No. 2025-44 to repeal Resolution No. 2022-66, and to authorize designated City of Norco officers to invest monies in the Local Agency Investment Fund.

3.F. Declaring exempt surplus land under the Surplus Land Act as amended by AB 1486.

Action: Adopted Resolution No. 2025-45 declaring Lonesome Dove Ct. in the City of Norco, Assessor Parcel Number (“APN”) 122-080-049, exempt surplus land under the Surplus Land Act as amended by AB 1486.

3.G. Approval of Memorandum of Understanding for Norco General Employees Association (NGEA) and Salary Schedules for FY 2025-26
Action: Adopted Resolution No. 2025-46 to approve Memorandum of Understanding between the City of Norco and Norco General Employees Association for July 1, 2025, through June 30, 2026, and adopted Resolution No. 2025-47 to approve the salary schedule for FY 2025-26.

3.H. Approval of the FY 2025-26 Local Responsibility Area Wildland Protection Reimbursement Agreement
Action: Adopted Resolution No. 2025-48 approving an agreement with the California Department of Forestry and Fire Protection for services from July 1, 2025 through June 30, 2026 for Fire Protection Services within the Local Responsibility Areas within the City. In addition, authorized the City Manager to execute the Local Responsibility Area Wildland Protection Reimbursement Agreement with California Department of Forestry and Fire Protection.

3.I. Resolution Approving Amendment No. 6 to the Chino Basin Desalter Authority Joint Exercise of Powers Agreement

City Council Minutes - July 2, 2025
Action: Adopted Resolution 2025-49 approving Amendment No. 6 to the Chino Basin Desalter Authority (CDA) Joint Exercise of Powers Agreement, subject to nonsubstantive changes and approval by all CDA Member Agencies.

4. ITEM(S) PULLED FROM CONSENT CALENDAR

3.C. Acceptance of the Parmenter Park Parking Lot Improvement Project as Complete (Project No. 54111.2)
Council Member Bash thanked Staff for their hard work on Parmenter Park.

Council Members had no further questions or concerns.

Motion was made.

M/S BASH/GRUNDMEYER Accept the Parmenter Park Parking Lot Improvement Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

3.E. Kathy Azevedo Spirit of Norco Recognition Program 2025 Recipient List Council Member Bash discussed the honorees for the Kathy Azevedo Spirit of Norco Recognition Program 2025 Recipient List and read each of the honoree's names.

Council Members had no further questions or concerns.

Motion was made.

M/S BASH/NEWTON Approve the Kathy Azevedo Spirit of Norco Recognition Program 2025 Recipient List. The Motion was carried by the following roll call vote:

AYES: NEWTON, GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NONE
ABSENT: NONE

City Council Minutes - July 2, 2025
ABSTAIN: NONE

5. LEGISLATIVE MATTERS

5.A. Second Reading of Ordinance No. 1131, Code Amendment 2025-02: An Ordinance of the City of Norco amending Norco Municipal Code Title 15 (Building and Construction), Chapter 15.09 (Fire Code) Section 15.09.280 and Title 9 (Peace, Safety and Morals) Chapter 9.65 (Fire and Life Safety) Section

9.65.11 to designate and reflect the Fire Hazard Severity Zones map dated March 24, 2025, by the California Department of Forestry and Fire Protection.

Council Members had no questions or concerns.

Motion was made.

M/S GRUNDMEYER/BASH Approve the second reading and adoption of Ordinance No. 1131 adopting the City of Norco Local Responsibility Area Fire Hazard Severity Zones Map to designate moderate, high, and very high fire hazard severity zones and amending Section 15.09.280 and Title 9 (Peace, Safety and Morals) Chapter 9.65 (Fire and Life Safety) Section 9.65.11 designate and reflect the 2025 Recommended Fire Hazard Severity Zone (FHSZ) maps for Riverside County. The Motion was carried by the following roll call vote:

AYES: GRUNDMEYER, BASH, BOWEN, AND SULLIVAN
NOES: NEWTON
ABSENT: NONE
ABSTAIN: NONE

6. CITY COUNCIL / STAFF COMMUNICATIONS
Council Member Bowen stated he was proud to work with the City Council.

Mayor Newton wished everyone a safe 4th of July.

7. ADJOURNMENT
Mayor Newton adjourned the meeting at 8:09 PM.
_________________________________
Dana Roa, CMC
City Clerk

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.C.

To: Honorable Mayor and City Council Members
From: Alma Robles, Community Development Director
Prepared By: Sophia Mathiesen, Deputy City Clerk
Department: Planning
SUBJECT:

Recap of Actions Taken by the Planning Commission at its Meeting Held on July 09, 2025
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on July 09, 2025.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, City Manager
ATTACHMENT(S):

Planning Commission - Jul 09 2025 - DRAFT Minutes

DRAFT - MINUTES
Planning Commission
Wednesday, July 9, 2025
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860

CALL TO ORDER - JOINT

WORKSHOP
5:00 PM
OATH OF OFFICE Shannon Chudzicki

ROLL CALL - PLANNING

COMMISSION
Danny Azevedo, Vice Chair
Shannon Chudzicki, Member
Catherine Fiore, Member
Jeff Shyu, Member
Sarah Langlois, Youth Commissioner
ABSENT Patricia Hedges, Chair
ROLL CALL - CITY COUNCIL Greg Newton, Mayor
Robin Grundmeyer, Mayor Pro Tem
Kevin Bash, Council Member
Gregory Bowen, Council Member
Fia Sullivan, Council Member

COUNCIL MEMBER BOWEN ATTENDING FROM KEHEI BAY VISTA
679 S Kihei Road Apt C107, Kihei, HI 96753

PLEDGE OF ALLEGIANCE

JOINT WORKSHOP
A. Discussion of the Proposed Amendment to the Previously Adopted Objective Development Standards (ODS)
Community Development Director Robles introduced the Objective Development Standards and Consultants Juan Gomez and Andrew Krizman.

Consultant Gomez began the presentation reviewing the updates to the ODS.

City Clerk Roa asked for a recess to correct the PowerPoint being presented at 5:13 PM.

Planning Commission Minutes - July 9, 2025
The Joint Workshop resumed at 5:24 PM.

Consultant Gomez and Consultant Krizman presented the remainder of the updates to the ODS.

Community Development Director Robles facilitated the discussion by having Commission Members and City Council Members provide their concerns and questions on each Chapter of the ODS.

Mayor Newton spoke of his concerns regarding the exhibits showcasing commercial entrances from residential streets and impacting privately owned property and would rather see access from Hamner Ave and Town & Country Ave only instead of Fourth St.

Consultant Gomez highlighted pedestrian and equestrian only entrances to avoid vehicle traffic.

Member Chudzicki spoke of her concerns regarding horse trails within the Flood Control easements.

Consultant Gomez clarified the potential of having horse trails within the Flood Control areas as options but not requirements and can be removed from the ODS.

Mayor Pro Tem Grundmeyer requested clarification on Mayor Newton's concerns and having pedestrian and equestrian walkways that do not have vehicle access.

Consultant Krizman provided clarification on the access points and that the term paseo within the ODS refers to pedestrian only access and not vehicular.

Mayor Newton and Mayor Pro Tem discussed having pedestrian access within the developments rather than having vehicular access.

Mayor Newton spoke regarding his concern with the exhibits being realistic for developers in what the City is looking for and requiring.

Mayor Pro Tem Grundmeyer spoke regarding her concern for making it easier for residents to walk to commercial developments rather than having to drive which would alleviate vehicular traffic.

Consultant Gomez stated the ODS exhibits could be clarified to show the designation of vehicular streets and pedestrian only access ways.

Planning Commission Minutes - July 9, 2025
Council Member Bash had questions and concerns regarding the legal ability of developers to follow or not follow the requirements set in the ODS and what role prevailing wages have regarding affordable housing and density requirements.

Consultant Krizman and City Attorney Curley answered questions and addressed concerns.

Council Member Bowen had questions and concerns regarding the parking requirements.

Consultant Krizman and City Attorney Curley answered questions and addressed concerns.

Consultant Krizman answered questions from Commission Members and City Council Members regarding parking restrictions and developers abilities to negotiate or waive the requirements within the ODS for other amenities.

Mayor Pro Tem Grundmeyer spoke regarding her concern for having unmanaged community gardens.

Youth Commissioner Langlois spoke regarding her concern for having community chicken coops.

Member Shyu spoke regarding his concern for building height in relation to density bonus and his concern for rooftop developments.

Consultant Krizman answered questions from Mayor Newton regarding the 60% lot coverage standard.

Consultant Gomez and Consultant Krizman answered questions and addressed concerns regarding setbacks, building height and architectural requirements in association with parking requirements.

Community Development Director Robles provided concerns sent in from Chair Hedges regarding building height requirements.

Mayor Newton spoke regarding his concerns for having building heights remain at 35 feet to allow for additional height to be a negotiation along with setback requirements.

Consultant Krizman clarified the proposed differences in height requirements throughout a development and the reduction of the setback to remove large parking lots and require rear parking.

Planning Commission Minutes - July 9, 2025
Community Development Director Robles and City Attorney Curley answered questions regarding density bonus and the surplus land act.

City Attorney Curley answered questions regarding marketing for specific developers, specifically for seniors.

Mayor Newton requested that asphalt shingles be removed from the option of roofing materials.

Member Fiore spoke regarding her concerns for the fencing materials that are provided and requested they be consistent with the current requirements within the Municipal Code.

Vice Chair Azevedo opened Public Comment.

Bill Naylor spoke regarding his concerns regarding the City's firetrucks being able to reach the higher buildings, visitor parking being considered when discussing parking requirements, and for City owned properties, if the City would build parking lots or structures and charge for the use of the parking to help alleviate parking congestion and produce revenue to the City.

Vice Chair Azevedo closed Public Comment.

Commission Members and City Council Members had no further comments or concerns.

Vice Chair Azevedo adjourned the Joint Workshop at 7:26 PM and requested a 10 minute break before reconvening to the regular Planning Commission meeting.

RECONVENE TO PLANNING

COMMISSION REGULAR MEETING
7:41 PM
Community Development Director Robles read the appeal notice into the record.

APPEAL NOTICE: In the event that you disagree with the action taken by the Planning Commission in regards to your application, or with any condition for approval of the application which is not a specific requirement of the Norco Municipal Code, you are entitled to appeal such determination or conditions to the Norco City Council, provided that such appeal is filed with the Norco City Clerk within ten calendar days after the requirements for appeals, inclusive of payment of an appeal fee.

1. PUBLIC COMMENTS

Planning Commission Minutes - July 9, 2025
There were no public comments at this time.

2. CONSENT CALENDAR

2.A. Approval of Planning Commission Regular Meeting Minutes M/S SHYU/LANGLOIS Approve the Planning Commission Meeting Minutes of June 11, 2025. The Motion was carried by the following roll call vote:

AYES: AZEVEDO, CHUDZICKI, FIORE, AND SHYU
NOES: NONE
ABSENT: HEDGES
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

3. ITEM(S) PULLED FROM CONSENT CALENDAR
There were no items pulled from the Consent Calendar.

4. DISCUSSION / ACTION ITEM(S)

4.A. Discussion regarding Norco Municipal Code Section 15.01.080, regarding items under the "Building" category that do not require a permit.

Community Development Director Robles presented the report to introduce the discussion regarding Norco Municipal Code Section 15.01.080.

Member Shyu spoke regarding his concerns for 120 square foot structures, pipe corrals and awnings and the potential for unwanted uses due to nonspecific requirements within the Municipal Code. He also spoke regarding his concern for the Norco Municipal Code not aligning with the Building and Safety Department handouts in regard to utility connections being unpermitted for 120 square foot structures
Member Fiore had clarifying questions for Member Shyu.

Vice Chair Azevedo spoke regarding his concern for adding requirements to the Municipal Code that are not needed and the number of requirements that would be needed to cover all types of uses.

Planning Commission Minutes - July 9, 2025
Member Fiore, Member Chudzicki and Youth Commissioner Langlois spoke regarding their concerns for adding requirements to restrict the uses of 120 square foot structures.

Vice Chair Azevedo opened Public Comment.

There were no public comments at this time.

Vice Chair Azevedo closed Public Comment.

Member Shyu recommended that the Norco Municipal Code be updated to reflect the same language as the Building and Safety Department handouts regarding 120 square foot structures and the restriction that no utilities can be connected.

Following discussion, motion was made.

M/S SHYU/FIORE Update the language of the Norco Municipal Code (NMC) Section 15.01.080, to be consistent with the language of the Building and Safety Department Storage Shed Standards handout regarding 120 square foot structures not being permitted to be connected to utilities. The Motion was carried by the following roll call vote:

AYES: CHUDZICKI, FIORE, AND SHYU
NOES: AZEVEDO
ABSENT: HEDGES
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

5. PUBLIC HEARING(S)

5.A. Proposed Amendment to the Previously Adopted Objective Development Standards (ODS)
Community Development Director Robles introduced the discussion for Commission Members to provide a recommendation to City Council for the Objective Development Standards.

Youth Commissioner Langlois spoke regarding her concerns for having the community chicken coops and unmanaged gardens removed from Chapter 2 of the ODS.

Planning Commission Minutes - July 9, 2025
Member Fiore spoke regarding her concerns for the sidewalk material and removing the inclusion of gravel and adding concrete pavers and compacted soil where appropriate to remain consistent with past developments and remain ADA accessible. She also spoke regarding her concern for sidewalks in commercial zones being used for outdoor seating arrangements and requested that all seating or benches be required to be stationary.

Member Shyu spoke regarding his concerns regarding the exhibits and examples being realistic in what is being asked of developers to avoid exhibits showcasing any unwanted developments.

Consultant Gomez answered questions regarding building height in relation to density requirements and parking solutions.

Member Chudzicki spoke regarding her concerns for the diagrams not having enough elements that showcase Norco's agrarian style. She also spoke regarding having horse tie-ups for flex commercial developments.

Consultant Krizman and Gomez clarified equestrian amenities could be provided in all developments.

Member Fiore had questions and concerns for single developments on multiple parcels being sold separately later.

Community Development Director Robles and Consultant Gomez answered questions and addressed concerns.

Youth Commissioner Langlois spoke regarding her concern for one bedroom units having a minimum of two parking spaces.

Member Shyu suggested that guest parking requirements of one space per four units be lowered to two or three units to increase overall parking spaces that are not tied to each unit. He also spoke regarding his concern for having electrical and mechanical equipment is adequately screened from the public right of way and that the adjacent walls from commercial developments to residential be 10 feet with height measurement made from the residential side in the case of grading variations.

Member Fiore spoke regarding her concern for having the current requirements for fencing materials within the ODS be consistent with the Norco Ridge Ranch Specific Plan.

Vice Chair Azevedo opened Public Comment.

Planning Commission Minutes - July 9, 2025
Bill Naylor spoke regarding trail and sidewalk material being consistent with the current Municipal Code regarding using DG and pavers within commercial developments only. He also recommended that instead of horse tie-up rails, corrals be used for safety.

Vice Chair Azevedo closed Public Comment.

Commission Members had no further comments or concerns, motion was made.

M/S SHYU/FIORE Approve Resolution 2025-14 with the amendments of the discussed concerns to Exhibit A, the proposed new ODS document, for recommendation to the City Council, thereby superseding the existing ODS document. The Motion was carried by the following roll call vote:

AYES: AZEVEDO, CHUDZICKI, FIORE, AND SHYU
NOES: NONE
ABSENT: HEDGES
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

6. COMMISSION / STAFF COMMUNICATIONS
Member Fiore made a motion to agendize a discussion of Norco Municipal Code

18.37.10 regarding temporary signage and the type and duration of the display.

M/S FIORE/SHYU Agendize a discussion of Norco Municipal Code 18.37.10 regarding temporary signage and the type and duration of the display. The Motion was carried by the following roll call vote:

AYES: AZEVEDO, CHUDZICKI, FIORE, AND SHYU
NOES: NONE
ABSENT: HEDGES
ABSTAIN: NONE
YOUTH COMMISSIONER LANGLOIS: AYE

7. ADJOURNMENT
Vice Chair Azevedo adjourned the meeting at 8:37 PM.

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.D.

To: Honorable Mayor and City Council Members
From: William Otterman, Fire Chief
Prepared By: William Otterman, Fire Chief
Department: Fire
SUBJECT:

Fiscal Year 2024-25 California State Fire Marshal Annual Inspection Compliance Report RECOMMENDATION:

Receive and File the Fiscal Year 2024-25 California State Fire Marshal Annual Inspection Compliance Report
SUMMARY:

Norco has fourteen (14) public and private schools, ten (10) hotels/motels and apartment buildings, and two (2) elderly assisted living facilities which are subject to the State mandated inspections in FY 2024-25. All of the inspections have been completed.

BACKGROUND:

Effective September 27, 2018, the California Health and Safety Code requires every city or county fire department to annually inspect buildings used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities in their jurisdiction. Inspectors look for compliance with building standards and other regulations created by the State Fire Marshal, and focus on public safety, preventing fires, escaping fires, and containing fires.

Pursuant to Senate Bill 1205 (SB1205), California Health and Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018, to read:
(a) Every city or county fire department, or district required to perform an annual inspection pursuant to Sections 13146.2 and 13146.3 shall report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3. (b) The report made pursuant to subdivision (a) shall occur when the administering authority discusses its annual budget, or at another time determined by the administering authority.

(c) The administering authority shall acknowledge receipt of the report made pursuant to subdivision (a) in a resolution or a similar formal document. (d) For purposes of this section, "administering authority'' means a city council, county board of supervisors, or district board, as the case may be.

The first full reporting period subject to Senate Bill 1205 was calendar year 2019. This staff report serves as the City's Annual Compliance Report for SB 1205 purposes.

CAL FIRE/Riverside County Fire Department is responsible for fire and life safety community programs in the City of Norco. One of these is the California State Fire Marshal mandated annual inspection program. The annual inspection requirement is conducted and completed by Fire Safety Specialists and Fire Systems Inspectors throughout the year.

Inspectors issue correction notices for violations and the amount of time provided for the correction is dependent on the violation. Imminently dangerous situations may require immediate correction, while less dangerous or more complicated situations are given two weeks to 30 days. Due to the consistently changing classroom and campus environment, nearly all schools require corrections of some type. Residential occupancies generally require fewer corrections due to their more static and consistent nature of use.

For Fiscal Year 2024-25, 100% of the California State Fire Marshal mandated inspections were completed.

As required by California Health and Safety Code, Section 13146.2 (Residential Group R occupancies), 12 of the 12 annual inspections of Group R (R-1 & R-2) occupancies were completed. This is a compliance rate of 100% for this reporting period.

As required by California Health and Safety Code, Section 13146.3 (Educational Group E occupancies), 14 of 14 annual inspections of Group E occupancies were completed.

This is a compliance rate of 100% for this reporting period. Educational Group E occupancies generally refer to public and private schools.

As required by SB 1205, Section 13146.4, CAL FIRE/Riverside County Fire Department, is to annually report to the City Council its compliance with the annual inspection requirements of the California Health and Safety Code. The bill also requires the City Council to formally acknowledge receipt of the compliance report.

FISCAL IMPACT:

This agenda item will not result in a fiscal impact.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction #1 - Public Health, Safety and Wellness:

Enhance quality of life by promoting public health, safety and wellness initiatives for all community members.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.E.

To: Honorable Mayor and City Council Members
From: Joshua Calhoun, Finance Director
Prepared By: Julie Houser, Admin Analyst
Department: Finance
SUBJECT:

Quarterly Purchase Orders Listing Between $25,000 to $49,999 RECOMMENDATION:

Receive and file the Quarterly Purchase Orders Listing for the Quarter Ended June 30, 2025.

SUMMARY:

Quarterly review of purchase orders that fall under the City Manager's approval threshold of $25,000 - $49,999.

BACKGROUND:

On August 21, 2024, City Council discussed the approval authority granted to the City Manager under the City's purchasing ordinance and approved that an itemized list of Purchase Orders that fall under the City Manager's approval threshold of $25,000 - $49,999 be brought to City Council for review quarterly.

For Quarter Ended June 30, 2025, there were six purchase orders between the amount of $25,000 and $49,999 - see attachment.

FISCAL IMPACT:

There is no fiscal impact for this item as these purchase orders are included in the FY 2024-25 Operating and Capital Improvement Program Budgets.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction #3 - Economic Development and Financial Stability: Assure financial stability by expanding development efforts, diversifying revenue sources and continuing prudent financial management.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Qtr 4 Purchase Order Listing $25K - $49,999

Purchase Order Date Amount Department Description
Purchase Order 2025-00000208 G/L Date 04/03/2025 38,570.35 733 Park Maintenance New white fencing at Pikes Peak Park Purchase Order 2025-00000258 G/L Date 06/10/2025 28,449.85 738 Facilities Maintenance White Vinyl Trail Fence Upgrade - LMD 5 Purchase Order 2025-00000259 G/L Date 06/10/2025 43,495.66 738 Facilities Maintenance Neal Snipes/Corydon Staging Area - White Vinyl Fencing Purchase Order 2025-00000234 G/L Date 05/05/2025 49,926.00 804 Public Works Minagar & Assoc. - 2025 Citywide Engineering and Traffic Survey Purchase Order 2025-00000255 G/L Date 06/04/2025 32,615.00 804 Public Works Sancon Tech. - River Road Manhole Rehabilitation Purchase Order 2025-00000248 G/L Date 05/15/2025 33,859.19 901 Information Technology CXTec – Networking Equipment Total Count: 6
Purchase Order Report
G/L Date Range 04/01/25 - 06/30/25
Sort by Department - Purchase Order Number
Detail Listing
Run by Daphne Liu on 07/02/2025 13:34:16 PM Page 1 of 1

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.F.

To: Honorable Mayor and City Council Members
From: Amanda Hamilton, Facilities and Maintenance
Director
Prepared By: Todd Shank, Superintendent
Department: City Council
SUBJECT:

Acceptance of the Pikes Peak Park ADA Synthetic Poured-In-Place Surfacing Project as Complete (Project No. 4407.8)
RECOMMENDATION:

Accept the Pikes Peak Park ADA Synthetic Poured-In-Place Surfacing Project as complete and authorize the City Clerk to file a Notice of Completion with the County of Riverside.

SUMMARY:

The Pikes Peak Park ADA Synthetic Poured-In-Place (PIP) Surfacing Project has been successfully completed. ORTCO, Inc. began work in February 2025 and finished in April 2025. The project included playground demolition, subbase and drainage reconstruction, and installation of a multi-colored PIP rubberized play surface. It was inspected by the Parks Superintendent, Building Inspector, and a third-party safety inspector, and all work has been found to be in accordance with the project plans and specifications. This completion significantly enhances the park's playground accessibility and safety, providing a safe and enjoyable environment for children of all abilities.

BACKGROUND:

On January 15, 2025, the City Council approved the contract with ORTCO, Inc. in the amount of $456,100, with City Manager authorization to increase the contract up to 10% of the original contract amount. This project was funded through a variety of sources, including Community Development Block Grant (CDBG), Measure R, and Park Funds through development impact fees. It is important to note that this was one phase of a larger project and does not include the contract with GameTime for the procurement and installation of the new playground.

The original contract amount for this portion of the project was $456,100. However, a change order in the amount of $42,000 for concrete walkway repairs increased the final cost to $498,100. The project included the following key components:
 Demolition and removal of the existing playground
 Reconstruction of the subbase and drainage system
 Installation of a multi-colored PIP rubberized play surface ORTCO, Inc. commenced work in February 2025 and completed the project in April 2025 and was a part of the Grand Opening on April 25, 2025. The PIP rubber surfacing is a critical component for ADA compliance, providing enhanced shock absorption, accessibility, and interactive elements that promote imaginative play and creativity. Due to its safety and ADA compliance benefits, the City of Norco has adopted rubber surfacing as a best practice for all its playgrounds. This material provides comfort, shock absorbency, and extended playtime for children. When properly installed, rubber surfacing can last up to 15 years, with a guaranteed 5-year warranty for this project.

This portion of the project was inspected by the Parks Superintendent, Building Inspector, and a third-party safety inspector and was found to be in accordance with the plans and specifications for the project.

The completion of the Pikes Peak Park ADA Synthetic Poured-In-Place Surfacing Project marks a significant improvement in the accessibility and safety of the park's playground facilities. The new inclusive playground and ADA-compliant surfacing will provide a safe and enjoyable environment for children of all abilities, promoting inclusivity and active play within the community.

Attached to this staff report are project construction pictures and completion documentation.

FISCAL IMPACT:

Not applicable for this item.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Directive No. 5 – Infrastructure and Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Pikes Peak PIP Surfacing Construction and Completion Pictures

Notice of Completion_Pikes Peak Park ADA Synthetic Poured-In-Place Surfacing Project

RECORDING REQUESTED BY: THIS DOCUMENT IS FILED AT THE REQUEST

REQUEST CITY OF NORCO OF THE CITY OF NORCO PURSUANT TO
WHEN RECORDED MAIL TO: SECTION 6103 OF THE GOVERNMENT
2870 CLARK AVENUE CODE. NO FEE IS CHARGED THEREFORE.

NORCO, CA 92860
ATTN: CITY CLERK

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN BY THE CITY OF NORCO, A MUNICIPAL CORPORATION, STATE OF CALIFORNIA THAT THE WORK DESCRIBED AS PIKES PEAK PARK ADA SYNTHETIC POURED-IN-PLACE SURFACING PROJECT (PROJECT NO. 4407.8) IN THE CITY OF NORCO IN ACCORDANCE WITH THE TERMS AND WRITTEN CONTRACT DATED BETWEEN THE CITY OF NORCO AND ORTCO, INC. WAS COMPLETED AND ACCEPTED BY THE CITY OF NORCO ON THE SIXTEENTH DAY OF JULY, 2025.

THE WORK DONE: CONSISTED OF PLAYGROUND DEMOLITION, SUBBASE AND DRAINAGE RECONSTRUCTION, AND INSTALLATION OF A MULTI-COLORED PIP RUBBERIZED PLAY SURFACE. (PROJECT NO. 4407.8) THAT THE CITY OF NORCO, A PUBLIC BODY, CORPORATE AND POLITIC, WHOSE ADDRESS IS 2870 CLARK AVENUE, NORCO, CALIFORNIA, 92860 IS THE OWNER OF SAID IMPROVEMENT WORK; AND THAT SAID WORK WAS PERFORMED BEGINNING JANUARY 15, 2025, IN THE CITY OF NORCO. THE NATURE OF INTEREST IS VENDEE UNDER CONTRACT.

THAT SAID WORK OF IMPROVEMENT WAS SO PERFORMED BY ORTCO, INC. IN ACCORDANCE WITH SAID WRITTEN AGREEMENT DATED JANUARY 15, 2025, AND THE DRAWINGS AND SPECIFICATIONS WHICH WERE A PART OF SAID CONTRACT.

THIS NOTICE OF COMPLETION IS GIVEN BY THE CITY OF NORCO PURSUANT TO THE APPROPRIATE PROVISIONS OF TITLE XV, PART IV, DIVISION 1 OF THE CIVIL CODE OF THE STATE OF CALIFORNIA, AND UPON ORDER OF THE CITY OF NORCO.

JULY 16, 2025
DATED:

CITY OF NORCO

A MUNICIPAL CORPORATION
BY: __________________________

DANA ROA, CMC

CITY CLERK
VERIFICATION FOR NON-INDIVIDUAL OWNER:

I, THE UNDERSIGNED, DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT I AM THE CITY CLERK OF THE CITY OF NORCO; THAT I HAVE SIGNED THE SAID NOTICE, THAT I KNOW AND UNDERSTAND THE CONTENTS THEREOF, AND THAT THE FACTS STATED THEREIN ARE TRUE AND CORRECT.

JULY 16, 2025 ______________________________

DATE DANA ROA, CMC

CITY CLERK

CITY OF NORCO

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.G.

To: Honorable Mayor and City Council Members
From: Sam Nelson, Interim Public Works Director
Prepared By: Sam Nelson, Interim Public Works Director
Department: Public Works
SUBJECT:

Acceptance of Proposals and Award of Contract for Traffic Signal and Street Light Maintenance Services
RECOMMENDATION:

Accept the proposals submitted for performance services to provide Annual Traffic Signal and Street Light Maintenance Services and award a three-year contract to Yunex, LLC in the amount not-to-exceed $135,000 annually.

SUMMARY:

A request for Proposal (RFP) was opened June 26, 2025, with three bidders submitting proposals (Yunex, LLC, Bear Electric Solutions, LLC and Crosstown Electrical & Data, Inc.). Yunex was rated as the most qualified contractor and staff is recommending a three-year Traffic Signal and Street Light Maintenance Services contract ending June 30, 2028 to be awarded to Yunex, LLC in the amount not-to-exceed $135,000 annually.

BACKGROUND:

Staff completed a Request for Proposal (RFP) for bidding purposes with proposals being submitted by Yunex, LLC, Bear Electric Solutions, LLC and Crosstown Electrical & Data Inc. The contract calls for the contractor to furnish all tools, equipment, apparatus, facilities, labor, services and materials, and perform all work necessary to maintain, in a good and workmanlike manner, approximately thirty-three (33) traffic signals throughout the City and forty-four (44) decorative street light assemblies on Sixth Street. Contractor shall also assign only fully qualified personnel in the performance of this contract for the City's signals, flashers, and appurtenant equipment.

At least one of these individuals shall have a Level II Traffic Signal Technician certification form the International Municipal Signal Association (IMSA).

Staff reviewed the three proposals submitted and determined that Yunex, LLC was the most qualified company to provide the desired traffic signal maintenance services (Bid

Summary attached). Yunex, LLC is located in Riverside, California and has been providing traffic signal services for over 40 years. Yunex, LLC is the City's current services provider responsible for the annual traffic signal maintenance contract in the City of Norco and staff is extremely satisfied with their prompt on-call response times and professional performance.

FISCAL IMPACT:

Funding for traffic signal maintenance for the first year is included in the FY 2025-26 Gas Tax Operating Budget (133.801.32300). Appropriation for future contract years will be included as part of the subsequent annual operating budgets, respectively.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Direction No. 5 - Infrastructure & Asset Management: Ensure timely preservation, replacement, improvement and acquisition of infrastructure and capital assets.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Bid Summary
Proposal
Yunex LLC Contract 2025-26 to 2027-28

SUMMARY SHEET

ANNUAL ON-CALL TRAFFIC

SIGNAL AND STREET LIGHT

MAINTENANCE SERVICES
FY 2025-26 FY 2026-27 FY 2027-28 FY 2025-26 FY 2026-27 FY 2027-28 FY 2025-26 FY 2026-27 FY 2027-28

ITEM QUANTITY UNIT DESCRIPTION UNIT CHARGE UNIT CHARGE UNIT CHARGE UNIT CHARGE UNIT CHARGE UNIT CHARGE UNIT CHARGE UNIT CHARGE UNIT CHARGE 1 Materials % Contractor's Cost for supplies plus 15% 15% 15% 15% 15% 15% 10% 10% 10% 2 Labor HR Signal Maintenance Superintendent $117.00 $121.00 $124.00 $103.00 $103.00 $105.00 $130.00 $135.00 $140.00 HR Signal Maintenance Technician $149.00 $154.00 $158.00 $116.00 $119.00 $122.00 $120.00 $125.00 $130.00HR Traffic Signal man $149.00 $154.00 $158.00 $95.00 $98.00 $98.50 $120.00 $125.00 $130.00HR Engineering Technician $157.00 $161.00 $166.00 $133.00 $139.00 $142.00 $100.00 $105.00 $108.00 3 Equipment HR Pick-up Truck $16.00 $17.00 $18.00 $20.00 $22.00 $25.00 $90.00 $93.00 $96.00 HR Service Truck $120.00 $125.00 $130.00 $135.00 $135.00 $135.00 $90.00 $93.00 $96.00HR Service/Ladder Truck NA NA NA NA NA NA $120.00 $125.00 $130.00 HR Crane Truck $125.00 $125.00 $130.00 $749.00 $750.00 $750.00 $225.00 $230.00 $238.00HR Hydraulic Man-Lift Truck $75.00 $80.00 $85.00 $135.00 $135.00 $135.00 $150.00 $155.00 $160.00 HR Compressor / Jackhammer $10.00 $12.00 $13.00 $25.00 $25.00 $25.00 $75.00 $78.00 $80.00 HR Concrete Saw / Water Truck $10.00 $12.00 $13.00 $25.00 $25.00 $25.00 $135.00 $140.00 $145.00 4 Services Per LF Loop Resetting $18.00 $19.00 $20.00 $20.00 $21.00 $25.00 $15.00 $16.00 $17.00 Per LF Loop Replacement $625.00 $650.00 $675.00 $800.00 $820.00 $845.00 $700.00 $725.00 $750.00 Monthly
Traffic Signal Maintenance for 33 Traffic Signals $2,953.50 $3,052.50 $3,135.00 $3,135.00 $3,135.00 $3,201.00 NA NA NA YUNEX TRAFFIC, LLC CROSSTOWN ELECTRICAL & DATA, INC. BEAR ELECTRICAL SOLUTIONS, LLC

Annual Traffic Signal and Street Light
Maintenance Services
(Fiscal Years 2025-26 through 2027-28)
for the City of Norco
June 26th, 2025
Work Proposal
Yunex Traffic
2250 Business Way
Riverside, CA 92501
www.yunextraffic.com

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 2
Table of Contents .................................................................................................................. 2 Cover Letter .......................................................................................................................... 3 Introduction ........................................................................................................................... 4 Qualifications ........................................................................................................................ 6 Company Profile ................................................................................................................ 6 Location of Company Offices.............................................................................................. 8 Principal Contact Person Regarding Proposal: ................................................................... 8 Contractor’s License / DIR Registration.............................................................................. 9 Insurance Certificates ...................................................................................................... 10 Project Overview / Approach................................................................................................ 12 Our Approach / Response Times...................................................................................... 12 Methodology and Scope of Work ......................................................................................... 13 Routine Maintenance ....................................................................................................... 13 Extraordinary Services ..................................................................................................... 16 Spare Materials................................................................................................................ 18 Equipment List ................................................................................................................. 19 Project Team ....................................................................................................................... 22 Project Manager............................................................................................................... 22 Field Supervisors ............................................................................................................. 24 Traffic Signal Technicians ............................................................................................. 26 Street Light Technician.................................................................................................. 29 Fiber Optic Technician .................................................................................................. 30 In-House Specialist / Engineering Technician / Lab Manager......................................... 31 Subcontractors................................................................................................................. 32 Organization Chart........................................................................................................... 32 Project Schedule ................................................................................................................. 33 Service Business Platform (SBP)......................................................................................... 34 Customer Portal............................................................................................................... 35 Tracking as Related to Invoicing....................................................................................... 36 References.......................................................................................................................... 37 Recently Awarded Public Sector Contracts:...................................................................... 38 Standard Terms for Service – Yunex Traffic.......................................................................... 39 Delegation of Approval Authority .......................................................................................... 42 Table of Contents

June 26th, 2025
Mr. Sam Nelson
Director of Public Works
City of Norco
2870 Clark Avenue
Norco, CA 92860
RE: Proposal for: Annual Traffic Signal and Street Light Maintenance Services (Fiscal Years 2025-26 through 2027-28)
Mr. Nelson,
Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Traffic Signal and Street Light Maintenance and Repair Services for the City’s traffic signal and streetlight systems. The prices and terms stated in our proposal package will remain in effect for 90 days from the date of submission, June 26th, 2025.

Yunex LLC is a corporation, incorporated in the State of Delaware on February 17th, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733.

Yunex LLC is an electrical contracting firm who is a California licensed A & C-10 contractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast-paced Intelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers.

During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to continuing to serve the needs of the City of Norco and would like to thank you in advance for your consideration.

Respectfully,
Yunex LLC
Steven Teal
Director of Field Services, U.S.
2250 Business Way
Riverside, CA 92501
(800) 229-6090 Office
[email protected]
Yunex LLC
Michael J. Hutchens
West Operations Manager
2250 Business Way
Riverside, CA 92501
(800) 229-6090 Office
[email protected]

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 4
Yunex Traffic stands uniquely positioned to continue to partner with the City of Norco for Annual Traffic Signal and Street Light Maintenance and On-Call Services. In fact, we believe that our experience, value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market. Specifically, we at Yunex Traffic believe that we are the best fit for this contract, based on 5 key attributes:

1. Corporate/Divisional Competency

2. Experience

3. Locality

4. Scalability

5. Updated Project Management
Our Corporate/Divisional Focus and Competency
Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment.

Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation. By comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices.

Our Experience
Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports. We understand what is required to maintain a community’s infrastructure and strive to exceed our customer’s expectations.

Introduction

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 5
Our Locality
Our project office, in nearby Riverside, is approximately 17 miles from the City of Norco. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for over 40 years in the area with multiple certified technicians within minutes of your city.

Our Scalability
Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for - both local and global. Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances.

Our Project Management
To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power BI, Map box, ArcGIS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 6
Yunex Traffic has over 40 years of experience in traffic management solutions and services. From there, we have
taken the comprehensive expertise in the field of intelligent traffic solutions with us on our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine indepth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, fiber optic, and customer service.

Years in Business
Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment for over 140 agencies encompassing over 4,500 signalized locations of assorted sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country.

Company Profile
The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians/Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers” and have the necessary IMSA certifications required for this type of work.

We are proud to say that we are one of the most successful traffic signal, streetlight, and fiber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated to traffic signal, streetlight, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer.

As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services.

Among the most beneficial:
 Yunex Traffic has the largest workforce of IMSA Level III Certified Technicians, NEC Certified Electricians, and construction personnel in the industry.

Qualifications
Yunex Traffic has the
largest workforce of IMSA
Level III Certified Traffic
Signal Technicians and
NEC Certified Electricians
in the industry.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 7
 Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
 All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of
emergency.
 Yunex Traffic employees live in geographical areas,
which allows them to respond quicker than our
competition. This provides our customers with the most
efficient response times in the industry.
 Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of several
types and sizes in the State of California, the bulk of which are in Southern California.
 Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty-five (365) day basis, including all holidays.

Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Norco and its residents.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 8
Firm Ownership
o Firm Name: Yunex LLC, DBA, Yunex Traffic
o Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 o Phone: 512-837-8300 Fax: 512-421-6617
o Form of Ownership: LLC
o State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business.

An additional 100 technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.

Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
512-837-8300
https://www.yunextraffic.com/global/en/
Project Office
Yunex Traffic – Riverside/San Bernadino
Office, Warehouse, Invoicing, and Lab/Testing Facility
2250 Business Way
Riverside, California 92501
Other California Offices
Yunex Traffic - Orange/Los Angeles Yunex Traffic - San Diego Office, Warehouse, and Invoicing Office & Warehouse
1026 E. Lacy Ave. 1820 John Towers Ave., Suite A
Anaheim, CA 92805 El Cajon, CA 92020
Yunex Traffic – Bay Area
Office, Warehouse, and Invoicing
20956 Corsair Blvd.

Hayward, CA 94545
Principal Contact Person Regarding Proposal:

Robert Paquette
Sales Manager
2250 Business Way
Riverside, California 92501
Office: (800) 229-6090
[email protected]

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 9
Contractor’s License / DIR Registration

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 10
Insurance Certificates
Yunex LLC is currently servicing this contract for the City of Norco, therefore we already have the required insurance certificates in place to meet the requirements provided in the RFP.

Please see our current insurance certificates below:

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 11

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 12
It is our understanding that the City of Norco is
seeking a qualified Traffic Signal and Street
Light Maintenance firm to provide Annual Traffic
Signal and Street Light Maintenance and
Emergency Repair Services. The selected
service company will be responsible for
providing a continuing, comprehensive, routine,
and extraordinary maintenance program for the
City’s equipment. The City’s expectation is that
the maintenance program will reduce the
incidence of malfunctions, reduce complaints,
promote safety, and proactively extend the
longevity of the equipment, thus reducing the
overall operating cost for the City’s traffic signal
and streetlight systems.

Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including IMSA Level III Traffic Signal Maintenance personnel. The technicians assigned to this contract have over 115 years of combined experience managing and maintaining traffic signals, streetlights, fiber optic networks, and central systems.

Our in-house traffic signal laboratories (located in Riverside) provide a full range of technical services including complete controller/cabinet testing, repair, and conflict monitor testing/certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform maintenance activities as outlined in your RFP.

We understand that the general Scope of Work to be done consists of routine preventative maintenance and repair of your Traffic Signal and Street Light devices as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations. Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s traffic signal systems, as outlined in the Scope of Work and in compliance with current City and State standards.

Our Approach / Response Times
To be able to respond immediately to emergency calls, Yunex Traffic’s field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.

Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician’s queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within one (1) hour to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.

Project Overview / Approach

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 13
It is always the goal of Yunex Traffic to tailor our services around our customer’s needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an everevolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will continue to be applied to every aspect of our services for the City of Norco.

Routine Maintenance
We will execute a comprehensive monthly routine maintenance program as outlined in the City’s Scope of Work, as recommended by the manufacturer, and as listed below. Yunex Traffic will also maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the city.

Yunex Traffic technicians will, at a minimum, perform the following tasks on the City’s traffic signals monthly:
 Routine maintenance is typically scheduled by the technicians as they are more aware of the geography of the area. They will take into consideration contract requirements and your preference when scheduling routine preventive maintenance.  Once our technician arrives at the location, he will complete a job hazard analysis (JHA) determining any potential hazards at the location. Following the JHA, they will secure the area with proper traffic control as referenced in the most recent editions of the CAMUTCD and W.A.T.C.H. Handbooks and in accordance with the city’s traffic control requirements.  Our technician will clean and vacuum the controller and battery backup cabinets (if equipped) and ensure the cabinet vents are un-obstructed, the air filter is clean, properly inserted, and secure (air filters will be replaced semi-annually). During this process, your Yunex Traffic technician will perform the following checks inside the controller cabinet:
o Confirm the controller cabinet
is securely mounted to the
foundation and inspect the seal
for deterioration. Excessive
dampness and plant/animal
intrusion inside the controller
cabinet will be reported to the
city and repaired immediately.
o Verify fan operation and
ensure the thermostat is set to
96 degrees Fahrenheit and
that there is sufficient airflow
through the cabinet.
o Inspect cabinet hardware (i.e.,
door gaskets, hinges, locks,
etc.) for proper operation. All
deficiencies will be repaired
and reported to the city.

Methodology and Scope of Work

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 14
o Inspect electrical components (i.e., relays, load switches, equipment displays and indications, flasher(s), rack-mount detectors, harness/connectors, service connections, system telemetry, communications system, cabinet grounding, GFCI receptacles, terminal connections cabinet lights and switches, CMU (interlock) door switch, the police panel switches, etc.) for proper operation and adjust, as necessary. We will also verify the proper operation of all equipment displays and cabinet/controller indicator lamps. Deficiencies that pose a safety concern will be corrected immediately.
o Semi-annually verify that controller software/firmware is up to date.  Following the visual inspection, your Yunex Traffic technician will examine the functionality of the controller in relation to traffic at the intersection and confirm all phase and coordination timing is programmed correctly and is current based on the timing sheet located in the controller cabinet.
 In addition to monitoring phase actuation from vehicle/traffic, they will also confirm proper intersection cycling by manually placing vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each phase.
 Yunex Traffic technicians will ensure your controller’s date and time is correct and we will adjust all controller clocks within 48 hours of time changes related to Daylight Savings Time. This also includes confirming the correct date and time in all Conflict Monitor Units and Malfunction Management Units (CMU/MMU) during each visit.  Your Yunex Traffic technician will check the controller log buffers and investigate any faults that may have occurred since the last maintenance visit.  CMU’s/MMU’s can be tested annually (or sooner, if directed). Technicians will be ATSI CMU/MMU Test Equipment Certified. Individual test results will meet the city’s documentation requirements and be available in each controller cabinet and an electronic file (USB) will be delivered to the city within 30 days after completing the testing. This test will also be documented on the routine maintenance log located in the controller cabinet.

If requested, annual CMU/MMU testing can be done on a time/material basis.  The technician will confirm that all detector loop cables are correctly identified, connected to the correct vehicle detector field terminals, and that a call is placed on the correct detector input, and that the input places a call on the correct controller phase. We will adjust or re-tune detector amplifiers and correct substandard splices, as necessary. Loops requiring re-seal or replacement will be documented and reported to the city immediately.  If the intersection is equipped with video/radar detection our technician will verify that detection zones are properly structured. They will also verify proper camera operation by monitoring the vehicle call on the video processor unit and confirm that the calls are registering in the controller and actuating the correct phase in the controller. The technician will verify that detection system software has been properly updated. If requested, Video Detection lens cleaning can be done on a time/material basis.

Our technicians are
extremely knowledgeable
with the installation,
handling, and testing of
interconnect and fiber
optic systems.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 15
 If equipped, your Yunex Traffic technician will confirm operation of all preemption devices (i.e., railroad, emergency vehicle preemption (EVP), fire station preemption, etc.). If requested, EVP testing can be done on a time/material basis.  If equipped, inspect CCTV cameras for correct operation. Check for damage to wiring or housing and clean lens. If requested, CCTV camera lens cleaning can be done on a time/material basis.
 The technician will also test your interconnect systems to maintain existing operation and will notify you of any deficiencies.
 If equipped, your Yunex Traffic technician will check the battery back-up systems / uninterruptible power supplies (UPS) including checking/logging the battery and load levels. In addition, we will confirm all battery connections to ensure they are clean and secure. We will report any batteries that require replacement immediately. All events and run time will be documented inside each controller cabinet. If requested, Semi-Annual testing by electrical bypass for proper operation can be done on a time/material basis.  If requested, Yunex Traffic can perform a night check of safety lights/illuminated street name signs (IISNS) at all signalized intersections (if equipped). Our findings will be submitted to the city and the required repairs will be made according to the Extraordinary Maintenance schedule. Night checks will be done on a time/material basis.  Our technician will walk the intersection (clockwise and counterclockwise) and visually inspect all poles, signal heads, pedestrian signals, associated framework, and signal mounted signs for proper operation, alignment, and broken or missing parts.

During this process, your Yunex Traffic technician will perform the following checks outside of the controller cabinet:
o Depress all pedestrian push buttons and observe proper timing and display.
o Visually inspect the loops for sufficient sealant or exposed loop wires.
o Inspect pull boxes, pull box lids and hand-hole covers.

Missing covers/lids will be replaced immediately.
o Visually inspect all signal doors, back plates, and visors and confirm they are secure.
o Remove unauthorized signs, stickers, and posters that can be easily removed from traffic signal poles and the
controller cabinet. Graffiti will also be removed within twenty-four (24) hours of notification.
o Prepare a list of locations where painting may be
necessary, which will be submitted to the City for approval.

Painting rates can be provided, if requested.
 The technician will lubricate cabinet door locks and padlocks quarterly, unless required sooner.
 Maintain a yearly inventory list of all equipment in the controller cabinet at each location. This list will also be updated electronically and provided to the city yearly in a Microsoft Excel spreadsheet, or as requested.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 16
 Your Yunex Traffic technician will document all maintenance activities on the city approved Preventative Maintenance checklist, on the cabinet log, and on their mobile device which is wirelessly communicating to our maintenance server enabling our customers to view all progress in virtually real-time.
 Yunex Traffic will perform a monthly night check of forty-four (44) decorative streetlamps located on Sixth Street between Sierra Avenue and California Avenue and all those added in the future. Our findings will be submitted to the city and the required repairs will be made according to the Extraordinary Maintenance schedule. Monthly night checks are included with Routine Preventative Maintenance.

Extraordinary Services
In addition to the Preventative Maintenance program, we will provide other Extraordinary Services such as scheduled repairs, emergency response and technical support services to the City’s traffic signal systems in accordance with City requirements and as listed below.

Our Extraordinary and Emergency Response Services include, but not limited to, the following services:
 Furnish and install replacement safety lights or illuminated street name signs.
 Downed signal heads, poles, signal on flash, signal blackout, burned out lamps, damaged controllers and cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues.  Assisting the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions. If requested, prepare punch list items, and follow through with the city representative to ensure successful completion. Perform overhead maintenance on traffic signals, safety lighting, street name and regulatory signs, video detection cameras, Opticom systems, and license plate reader (LPR) systems.
 Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation, and interconnect installation.
 Repair, replace or otherwise render in good working order all defective parts of the traffic signal equipment with like make and model parts. Whenever equipment is removed, the city
representative will be notified within twenty-four (24) hours.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 17
 USA Dig Alert – Locating services using in-house locators. o Yunex Traffic will respond to all Underground Service Alert (USA) requests/notices or at the request of city staff for the marking and protection of traffic signal underground facilities such as traffic signal and electrical conduits, interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right-of-way construction or repairs. Our technicians are equipped and certified with the proper locating devices provided by Metrotech.
 Fiber Optic related maintenance services such as: Installation, splicing, terminations, troubleshooting, on-reel testing, and integration.
 Signal Loop Replacement. Yunex Traffic is the only maintenance provider who performs Loop replacements in-house.

Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services. Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 18
Spare Materials
Yunex Traffic has over $1,500,000 in local inventory available to the City of Norco:
 25+ – 2070 controllers from various manufacturers
 25+ – NEMA controllers (such as Econolite ASC3, ASC2-S, Cobalt, McCain/Swarco, etc.)  25 – 24VDC Power Supply
 25+ – MMU/CMU’s from various manufacturers
 150 – Load Switches
 60+ - Detectors
 6 – Type P controller cabinets
 10 – 332 controller cabinets
 250+ – Replacement LED Lamps (Red/Yellow/Green) / LED pedestrian signals  50 – ADA compliant pedestrian activation buttons
 25+ - Battery Backup Batteries (sizes/manufacturers vary)  25+ - Several types/sizes of Marbelite streetlight poles  20+ - Luminaire Mast Arms of various lengths
 20+ – Luminaires of various manufactures and wattages  250+ - Photocells/shorting caps from various manufactures  50,000+ - Feet of various wire types

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 19
Equipment List
Below is a list of our equipment located in Southern California, which will be used during the execution of this contract, if awarded:

Yunex Fleet # YEAR MAKE_DESC MODEL_DESC Unit Type
BT1601 2016 RAM RAM CHASSIS 5500 Bucket Truck
BT1602 2016 RAM RAM CHASSIS 5500 Bucket Truck
BT1603 2016 FORD F450 SUPER DUTY Bucket Truck
BT1605 2016 FORD F550 SUPER DUTY Bucket Truck
BT1606 2016 FORD F450 SUPER DUTY Bucket Truck
BT1701 2017 FORD F550 SUPER DUTY Bucket Truck
BT1703 2017 FORD F550 SUPER DUTY Bucket Truck
BT1704 2017 FORD F550 SUPER DUTY Bucket Truck
BT1705 2017 FORD F550 SUPER DUTY Bucket Truck
BT1706 2017 FORD F550 SUPER DUTY Bucket Truck
BT1707 2017 FORD F550 SUPER DUTY Bucket Truck
BT1708 2017 FORD F550 SUPER DUTY Bucket Truck
BT1709 2017 FORD F550 SUPER DUTY Bucket Truck
BT1710 2017 FORD F550 SUPER DUTY Bucket Truck
BT1801 2018 RAM 5500 CHASSIS CAB TRADESMA Bucket Truck
BT1803 2018 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1902 2019 FORD SUPER DUTY F-450 DRW XL/X Bucket Truck BT1904 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1905 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1906 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1907 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1908 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1909 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1910 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1911 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1912 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1914 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1915 2019 FORD F-550 CC REGULAR Bucket Truck
BT1918 2019 FORD F-550 CC REGULAR Bucket Truck
BT1919 2019 FORD F-550 CC REGULAR Bucket Truck
BT1920 2019 FORD F-550 CC REGULAR Bucket Truck
BT1922 2019 FORD F-550 CC REGULAR Bucket Truck
BT1923 2019 FORD F-550 CC REGULAR Bucket Truck
BT2202 2022 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT2203 2022 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT2205 2022 FORD F-550 CC REGULAR Bucket Truck
BT2206 2022 FORD F-550 CC REGULAR Bucket Truck
BT2207 2022 FORD F-550 CC REGULAR Bucket Truck
BT2208 2022 FORD F-550 CC REGULAR Bucket Truck
BT2209 2022 FORD F-550 CC REGULAR Bucket Truck
CR1401 2014 FREIGHTLINER 108SD CONVENTIONAL CAB Crane Truck CR2001 2020 PETERBILT 520 6X4 LCF 58 BBC 164 WB Crane Truck CR2002 2020 PETERBILT 520 6X4 LCF 58 BBC 164 WB Crane Truck DV1601 2016 FORD F-550 CC REGULAR CAB 60CA Dump Truck
FB1702 2017 FORD F-550 CC REGULAR CAB 60CA Flat Bed (Delivery Truck) PU1701 2017 CHEVROLET COLORADO BASE/WT EXT CAB 6'BOX Pickup PU1801 2018 CHEVROLET COLORADO BASE/WT EXT CAB 6'BOX Pickup PU1802 2018 FORD F-250 SUPERCAB 6.75' BOX Pickup
PU1901 2019 FORD F-150 SUPERCREW 5.5' BOX Pickup
PU1902 2019 FORD F-150 SUPERCREW 5.5' BOX Pickup
PU2001 2020 FORD F-250 REGULAR CAB 8' BOX Pickup
PU2002 2020 FORD F-250 REGULAR CAB 8' BOX Pickup

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 20
UT1101 2011 FORD F-550 REG CAB C&C Utility Body
UT1201 2012 FORD F-550 Chassis Utility Body
UT1701 2017 FORD F-550 CC REGULAR CAB 60CA Utility Body UT1801 2018 FORD F-250 SUPERCAB 6.75' BOX Utility Body
UT1802 2018 FORD F-350 CC SUPERCAB SRW 60 CA Utility Body UT1803 2018 FORD F-350 Chassis Utility Body
UT1804 2018 FORD F-350 Chassis Utility Body
UT1901 2019 FORD F-350 Chassis Utility Body
UT1902 2019 FORD F-550 CC REGULAR CAB 60CA Utility Body VH1801 2018 TOYOTA PRIUS TWO Night Check Vehicle
VH2001 2020 TOYOTA PRIUS LE AWD Night Check Vehicle
VN1901 2019 FORD TRANSIT CONNECT LWB XL SWING Transit Van VN1902 2019 FORD TRANSIT CONNECT LWB XL SWING Transit Van VN1903 2019 FORD TRANSIT CONNECT LWB XL SWING Transit Van AB0601 2006 Arrowboard, Towable UTILITY TRAILER Arrowboard, Towable AB1401 2014 CMS, Towable TRAIL KING TRAILER CMS, Towable AB1402 2014 CMS, Towable TRAILER 6X12 CMS, Towable
AB2201 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2202 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2203 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2204 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2205 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2206 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB9901 1999 Arrowboard, Towable TRAILER Arrowboard, Towable AC0501 2005 Air Compressor, Towable EQUIPMENT Air Compressor, Towable AC0701 2007 Air Compressor, Towable TRAILER Air Compressor, Towable AC0801 2008 Air Compressor, Towable TRAILER Air Compressor, Towable AC0802 2008 Air Compressor, Towable TRAILER Air Compressor, Towable AC1201 2012 Air Compressor, Towable TRAILER Air Compressor, Towable AC2201 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable AC2202 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable AC2203 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable AC2204 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable CM2101 2020 EQUIPMENT TAYLOR-DUNN MX-600 MAINT EXPED Concrete Mixer, Towable CT0001 2000 TRAILER TANDEM AXLE DRY FREIGHT VAN Cable/Conductor Trailer CT0701 2007 TRAILER TRAILER Cable/Conductor Trailer
CT8001 1980 EQUIPMENT RESPONSE TRUCK Cable/Conductor Trailer DT2001 2020 TRAILER BIG TEX 20' PINTLE UTILITY TAN Dump Trailer DT2101 2021 TRAILER BIG TEX 20'VANGUARD 9.990 TAND Dump Trailer DT2102 2021 TRAILER BIG TEX 20'VANGUARD 9.990 TAND Dump Trailer FL0501 2005 FORKLIFT HYSTER FORKLIFT Forklift
FL0502 2005 FORKLIFT HYSTER FORKLIFT Forklift
FL0503 2005 FORKLIFT HYSTER LIFT TRUCK Forklift
FL0601 2006 TRAILER 48' UTILITY Utility Trailer
HM1201 2000 TRAILER AG1000 WAGON Hot Melt Machine, Towable MX1801 2018 TRAILER ALUMA ENCLOSED 6X10 SPORT SNGL Mini Excavator TR1801 2018 TRAILER ALUMA ENCLOSED 6X10 SPORT SNGL Utility Trailer VT1001 2010 TRAILER TRAILER Vacuum, Towable
Yunex LLC recently took delivery of 17 new 2024 Dodge 3500 bucket trucks, which will be replacing some of the older units listed above. Due to just receiving them, we are getting them into service and unfortunately could not update this list prior to the due date of this proposal.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 21
Fleet/Equipment Pictures

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 22
Project Manager
If re-selected, Candace Gallaher would continue to be the Project Manager servicing the City of Norco. Candace, her Project Coordinator, Melissa Torna, the Maintenance Field Supervisor, Fred Molina, and the Construction Field Supervisor, Christopher Slocum will be responsible for maintaining communication with the city regarding daily operation and maintenance of all traffic signal and streetlight equipment. Our account management team/field staff will work closely with you/your team to ensure that all your requests are being effectively addressed.

Project Team

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 23
Project Coordinator

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 24
Field Supervisors

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 25

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 26
Traffic Signal Technicians

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 27

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 28

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 29
Street Light Technician

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 30
Fiber Optic Technician

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 31
In-House Specialist / Engineering Technician / Lab Manager Staff Availability
If re-selected, all staff members listed are currently working on this contract; therefore, they have the knowledge, experience, availability, and bandwidth to continue to successfully manage this contract for the City of Norco for its entire duration.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 32
Subcontractors
All services outlined in the RFP will be provided and performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our customers needed as a complete one-stop solution for all things traffic signal, streetlight, and fiber-optic related. Should the need for a subcontract arise, we will immediately notify our City Representative prior to utilizing them.

Organization Chart
Yunex Traffic has 30+ additional technicians (mostly IMSA Level III Certified) located in Riverside, San Bernardino, Los Angeles, Ventura, Orange, and San Diego County areas. We also employ over 25+ key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified fiber optic technicians, and our own in-house loop crew.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 33
The above schedule ONLY represents regularly scheduled Routine Monthly Preventative Maintenance and Unexpected Maintenance for Traffic Signals, and Monthly Night Inspections for Decorative Street Lights (on Sixth Street between Sierra Avenue and California Avenue).

Additional work outside of the above will be scheduled as needed.

Project Schedule
Project Lead: City of Norco
Start Date: 7/1/2025 Tuesday
WBS Tasks
Task
Lead Start End
Duration (Days)% CompleteWorking DaysDays CompleteDays Remaining 1 Preventative Maintenance - Traffic Signals Yunex 7/1/25 7/31/25 31 23 0 31

1.1 Unexpected Maintenance

1.2 Cabinet Air Filter Replacement

1.3 Night Inspection Decorative Lamps (44)
2 Preventative Maintenance - Traffic Signals Yunex 8/1/25 8/31/25 31 23 0 31

2.1 Unexpected Maintenance

2.2 Night Inspection Decorative Lamps (44)
3 Preventative Maintenance - Traffic Signals Yunex 9/1/25 9/30/25 30 22 0 30

3.1 Unexpected Maintenance

3.2 Night Inspection Decorative Lamps (44)
4 Preventative Maintenance - Traffic Signals Yunex 10/1/25 10/31/25 31 23 0 31

4.1 Preventative Maintenance - Traffic Signals

4.2 Night Inspection Decorative Lamps (44)
5 Preventative Maintenance - Traffic Signals Yunex 11/1/25 11/30/25 30 22 0 30

5.1 Unexpected Maintenance

5.2 Night Inspection Decorative Lamps (44)
6 Preventative Maintenance - Traffic Signals Yunex 12/1/25 12/31/25 31 23 0 31

6.1 Unexpected Maintenance

6.2 Night Inspection Decorative Lamps (44)
7 Preventative Maintenance - Traffic Signals Yunex 1/1/26 1/31/26 31 23 0 31

7.1 Unexpected Maintenance

7.2 Cabinet Air Filter Replacement

7.3 Night Inspection Decorative Lamps (44)
8 Preventative Maintenance - Traffic Signals Yunex 2/1/26 2/28/26 28 20 0 28

8.1 Unexpected Maintenance

8.2 Night Inspection Decorative Lamps (44)
9 Preventative Maintenance - Traffic Signals Yunex 3/1/26 3/31/26 31 23 0 31

9.1 Unexpected Maintenance

9.2 Night Inspection Decorative Lamps (44)
10 Preventative Maintenance - Traffic Signals Yunex 4/1/26 4/30/26 30 22 0 30

10.1 Unexpected Maintenance

10.2 Night Inspection Decorative Lamps (44)
11 Preventative Maintenance - Traffic Signals Yunex 5/1/26 5/31/26 31 23 0 31

11.1 Unexpected Maintenance

11.2 Night Inspection Decorative Lamps (44)
12 Preventative Maintenance - Traffic Signals Yunex 6/1/26 6/30/26 30 22 0 30

12.1 Unexpected Maintenance

12.2 Night Inspection Decorative Lamps (44)
Norco - Annual Traffic Signal and Street Light Maintenance Services (Fiscal Years 2025-26 through 2027-28)
Proposed Schedule

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 34
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed.  SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used.  SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting.
 When creating a new service request, SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order.  Technicians transmit response and routine maintenance items in real-time using IOS or Android devices.
 The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe.  Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, according to your Scope of Work.

Service Business Platform (SBP)

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 35
Customer Portal
The SBP Customer Portal gives our customers access to:
 Monitor real-time status of routine maintenance and service calls.  Location history (sort/filter by date, location, call type, etc.).  Overall historical maintenance and repair data.
 Real-time equipment inventories, maps, and event reporting.  Asset management (including digital photographs, GIS data, etc.).

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 36
Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested.

Tracking as Related to Invoicing
In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order.

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 37
Yunex has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer services. For this project, we are providing the following references:

Client / Term Description / Revenue City Contact Contact information City of Anaheim
(10/2004 – Current)
On-Call Traffic Signal
Maintenance
$1,080,000 annually
John Thai
201 S. Anaheim Blvd.

Anaheim, CA 92805
714-765-5202
[email protected]
City of Chino
(07/2012 – Current)
Traffic Signal
Maintenance
$918,374 annually
Mario Flores
13220 Central Ave
Chino, CA 91710
909-591-9828
[email protected]
City of Costa Mesa
(03/2011 – Current)
Traffic Signal
Maintenance
$400,000 annually
Ramin Nikoui
77 Fair Drive
Costa Mesa, CA 92626
714-754-5184
[email protected]
City of Fullerton
(04/2018 – Current)
Traffic Signal
Maintenance
$125,000 annually
Michael Plotnik
303 W. Commonwealth
Fullerton, CA 92832
714-738-6854
[email protected]
City of Garden Grove
(02/2012 – Current)
On-Call Traffic Signal
Maintenance
$300,000 annually
Dai Vu
PO Box 3070
Garden Grove, CA 92840
714-741-5189
[email protected]
City of Irvine
(09/1998 – Current)
Traffic Signal
Maintenance
$850,826 annually
Mark Ha
6427 Oak Canyon
Irvine, CA 92618
949-724-6186
[email protected]
City of Newport Beach
(10/2004 – Current)
Traffic Signal
Maintenance
$280,000 annually
Bryan Loo
100 Civic Center Drive
Newport Beach, CA 92660
949-644-3324
[email protected]
City of Norco
(12/2006 – Current)
Traffic Signal
Maintenance
$25,000 annually
Sam Nelson
2870 Clark Avenue
Norco, CA 92860
951-270-5677
[email protected]
City of Rancho Cucamonga
(10/2004 – Current)
Traffic Signal
Maintenance
$828,050 annually
Timothy
Baltazar
10500 Civic Center Dr.

Rancho Cucamonga, CA 91730
909-774-4136
[email protected]
City of Santa Ana
(07/2024 – Current)
Traffic Signal &
Streetlight Maintenance
$1,500,000 annually
Cesar
Rodriguez
20 Civic Center Plaza
Santa Ana, CA 92701
714-647-5626
[email protected]
Yunex has over 70 additional references that can/will be provided upon request.

References

Norco: Annual Traffic Signal and Street Light Maintenance Services ©2025 Yunex Traffic 38
Recently Awarded Public Sector Contracts:

1. City of Highland – Streetlight Maintenance Contract – 06/2025

2. City of Moorpark – Citywide Traffic Signal and Streetlight Maintenance – 06/2025

3. City of Thousand Oaks – Citywide Traffic Signal Maintenance Services – 05/2025

4. City of Compton - Citywide Traffic Signal and Street Light Maintenance – 04/2025

5. City of Santa Fe Springs – Street Light LED Conversion – 01/2025

6. City of Irvine – As-Needed Fiber Optic Cabling and Repairs – 12/2024

7. City of Cypress – Traffic Signal Improvements at Valley View & Plaza/Chip – 12/2024

8. City of Cypress – City Street Lights – LED Conversion – 11/2024

9. City of Laguna Beach – Street Light Maintenance Services – 10/2024

10. City of La Habra – Replacement of Ped Signal Heads at 8 locations – 08/2024

11. City of Poway – Street Lighting, Systems Maint., and Emergency Repairs – 07/2024

12. City of Laguna Niguel – Traffic Signal Detection Upgrades Installation – 06/2024

13. City of Escondido – Signal and Wire Theft Repairs – 06/2024

14. City of Calabasas – Traffic Signal Maintenance and Related Services – 06/2024

15. City of Fontana – Traffic Signal Maintenance – 05/2024

16. City of Poway – Traffic Signal Maintenance and Emergency Repairs – 05/2024

17. City of Santa Ana – Traffic Signal and Street Lighting Maintenance – 05/2024

18. City of Coronado – Traffic Signal Maintenance – 05/2024

19. City of Desert Hot Springs – Traffic Signal Maintenance – 05/2024

20. City of Rancho Cucamonga – Traffic Signal Maintenance – 05/2024

CONDITIONS OF CONTRACT FOR TECHNICAL SERVICES, SUPPLY,
INSTALLATION OF EQUIPMENT IN THE UNITED STATES (July 2022) Unrestricted Page 1 of 3

GENERAL
The Purchaser’s attention is drawn to conditions 8, 9, 10 and 11, and where Yunex is installing, conditions 23 and 24.

1. 1.1 Definitions:
“Contract” means the contract between Yunex and the Purchaser which comprises the following: the Offer, these Terms and Conditions and the Purchaser’s acceptance of the Offer (excluding any reference to terms or conditions on it). Each Offer and the Purchaser’s acceptance shall give rise to a separate Contract. Each Contract forms the entire agreement between the parties, and no purported variation of the Contract (other than in accordance with condition 14.1 below) shall be effective unless agreed in writing and signed on behalf of each of the parties. For the avoidance of doubt, such effective variation forms part of the Contract. “Contract Price” means the price (exc. VAT) in the Offer as may be amended in accordance with these Terms and Conditions.
“Offer” means Yunex’s written specification of the work to be undertaken under the Contract including the price for such work.
“Purchaser” means the person to whom the Offer is addressed. “Yunex” means Yunex LLC whose principal office is 9225 Bee Cave Road, Building B Suite 201, Austin, Texas 78732.
“Terms and Conditions” means the provisions of this document (‘Yunex conditions of contract for technical services, supply, installation of equipment in the United States’).

1.2 The Contract includes only the equipment, software and work specified in the Offer. Equipment and software is supplied for US use only and is not for export (or for re-export in the case of imported goods) unless otherwise agreed in accordance with condition 13.

2. INFORMATION TO BE PROVIDED BY THE PURCHASER

2.1 The Purchaser shall supply Yunex with the information necessary to perform the Contract, including but not limited to the delivery address to which equipment should be consigned and, where applicable, completed copies of the Yunex’s data sheets.

Yunex shall be entitled to rely on such information as true and correct.

2.2 The Purchaser shall specify the electrical power supply option.

2.3 Should the Purchaser fail to provide sufficient information in such time as to enable Yunex to proceed uninterruptedly with the Contract, Yunex shall have the right to amend any of the times for performance and the Contract Price.

3. FITNESS FOR PURPOSE
The Purchaser warrants that performance data or equipment stipulated by it is sufficient and suitable for the performance of the Contract. Where the Purchaser has requested specific equipment manufactured by a third party, the Purchaser is deemed to have assessed this equipment as being appropriate for the proposed site, taking into account matters such as (but not limited to) the site’s location and the nature of traffic in its vicinity.

4. DELIVERY

4.1 Yunex shall not be responsible for off-loading at the Purchaser’s premises or the site. To the extent that Yunex’s personnel assist in off-loading, they shall be deemed to be under the control of the Purchaser.

4.2 Unless the Purchaser has requested prior notification when the equipment is ready for dispatch, the equipment will be delivered following production and satisfactory completion of any pre-delivery testing.

4.3 If Yunex is unable to deliver the equipment within two weeks of it being ready for dispatch due to a reason within the control of the Purchaser or due to (i) any restrictions or embargoes regarding travel or the transportation of goods, (ii) lack of ability of freight carriers or closures or (iii) access restrictions affecting the Purchaser’s site or premises, Yunex shall be entitled to arrange storage of the equipment and all arising charges for packing, storage, insurance, demurrage, additional carriage and any refurbishment or re-testing shall be payable by the Purchaser.

4.4 Delivery of equipment shall be on an Ex-Works basis (Incoterms 2020) unless otherwise agreed (“Delivery”).

5. TITLE AND RISK

5.1 Risk in the equipment shall pass to the Purchaser on Delivery.

5.2 Subject to condition 12.3, title in the equipment (“title”) shall pass to the Purchaser on payment of the entire Contract Price.

5.3 Until title passes to the Purchaser, the Purchaser shall hold the equipment as Yunex’s fiduciary agent and bailee, and shall keep the equipment separate from that of the Purchaser and third parties and properly stored, identified and protected as Yunex’s property.

5.4 Until title passes to the Purchaser (and provided that the equipment has not been resold) Yunex shall, without prejudice to any other rights it may have, have the right to immediate recovery of all of its equipment in the possession of the Purchaser.

Yunex may enter the premises of the Purchaser and any of its servants or agents for the purpose of recovering its equipment until title passes.

5.5 Nothing in this condition restricts the Purchaser from selling or using the equipment in the ordinary course of its business, provided that if the Purchaser sells the equipment, it does so at a price constituting the full market value of the equipment and holds in a fiduciary capacity Yunex’s proceeds from the sale (being a sum equal to the purchase price of the equipment under the Contract) separately from the remaining proceeds of sale or otherwise.

5.6 Nothing in this condition alters the Purchaser’s obligation to purchase the equipment.

6. SOFTWARE LICENCE
Yunex grants the Purchaser a non-exclusive, non-transferable licence to use (but not to copy, translate, enhance, develop, modify or adapt) such software as is provided solely in conjunction with the equipment supplied pursuant to the Contract.

Yunex may require the Purchaser to enter into a separate software licence agreement in respect of such licence.

7. PAYMENT

7.1 Prices and rates are net and exclude Value Added Tax which shall be added to the Contract Price at the rate prevailing at the date of invoice.

7.2 Payment terms are one hundred percent of the Contract Price for supply (or pro rata for a portion) either on delivery of equipment to the delivery address or two weeks after the equipment is ready for despatch if condition 4.3 applies.

7.3 Subject to condition 7.5, Payment shall be made within 30 days from the issue of Yunex’s invoice.

7.4 If the payment of any sum under the Contract is delayed beyond its due date, Yunex reserves the right to charge interest at the statutory rate available.

7.5 Yunex shall have the right to determine terms of credit and the Purchaser’s credit limit. Yunex reserves the right to reduce the payment period in condition 7.3 (including to require up-front payment) where it deems that the Purchaser’s credit rating makes this expedient.

7.6 If any payment is overdue in relation to the Contract or any other contract between the parties, or if the Purchaser exceeds its credit limit, Yunex may suspend delivery of equipment and/or services under the Contract and any other contract between the parties. Should any payment under the Contract be overdue by more than sixty days, then Yunex shall be entitled to treat such delay as a material breach on by the Purchaser and (without prejudice to any other right or remedy it may have) may terminate the Contract with immediate effect by giving written notice to the Purchaser.

8. DEFECTS LIABILITY

8.1 Subject to condition 8.4 the defects liability period for equipment supplied under the Contract without installation shall be twelve months from the date the equipment is delivered or, in the event Yunex is unable to deliver in accordance with condition

4.3, eighteen months from the date the equipment is ready for despatch (whichever period expires earlier).

8.2 Yunex will make good defects which appear within the defects liability period, by (at its option) repair or replacement or modification, provided the defect has occurred in equipment properly installed and used for the agreed purpose, and the defect arises solely from faulty design (other than a design made, furnished or specified by the Purchaser), materials or workmanship in the equipment and provided further that defective parts have been returned carriage paid to Yunex if so required.

8.3 Yunex shall not be liable to make good defects arising from installation or repairs undertaken by the Purchaser or any third party unless previously agreed in writing by Yunex.

8.4 If, at the request of the Purchaser, Yunex supplies equipment manufactured by a third party, Yunex shall (to the extent possible under Yunex’s contract with that third party) transfer to the Purchaser any warranty given to Yunex by the third party in respect of that equipment. Yunex obligations pursuant to this condition shall be in lieu of its obligations under condition 8.1 and 8.2.

8.5 Yunex’s liability under this condition 8 shall be in lieu of any warranty or condition implied by law as to the quality or fitness for any particular purpose of the equipment or software and, save as provided in this condition 8, Yunex shall not be under any liability whatsoever in respect of defects in equipment.

9. LIABILITY FOR DELAY

9.1 Any times quoted for delivery run from receipt by Yunex of a written order to proceed in accordance with the Offer and all the information necessary to enable Yunex to proceed uninterruptedly with the Contract. Any time described as an estimate shall not be construed as a fixed time quoted for the purpose of this condition. The time shall be extended by a reasonable period if delay in delivery is caused by:
▪ instructions or lack of instructions from the Purchaser ▪ industrial dispute
▪ Plant or fabrication facilities are damaged by fire, lightning, explosion, storm, tempest, flood, bursting or overflowing of water tanks apparatus or pipes, earthquake, aircraft and other aerial devices or articles dropped from them. ▪ War, hostilities, invasion, act of foreign enemies, or civil war ▪ industrial action delays Yunex providing the works.
▪ any other circumstance which an experienced contractor would have judged at the date of the Offer to have such a small chance of occurring that it would have been unreasonable for them to have allowed for it.

9.2 If Yunex fails for reasons within the control of Yunex to deliver within a fixed time quoted in the Contract for delivery or completion (or any agreed extension thereof) and such failure causes the Purchaser loss, Yunex shall be liable for such loss in damages capped for each complete week of delay at 1% of the price of those items supplied under the Contract which cannot in consequence of the delay be put to the use intended. The maximum liability of Yunex under this clause shall be 10% of such price. Such payment shall be in full satisfaction of Yunex’s liability for delay.

CONDITIONS OF CONTRACT FOR TECHNICAL SERVICES, SUPPLY,
INSTALLATION OF EQUIPMENT IN THE UNITED STATES (July 2022) Unrestricted Page 2 of 3
10 LIABILITY FOR ACCIDENTS AND DAMAGE
Whilst Yunex or its agents or sub-contractors are on site for the purposes of the Contract Yunex shall be liable for damage to the tangible property of the Purchaser or others occurring to the extent directly caused by the negligence of, or breach of statutory duty or breach of the Contract by Yunex or its sub-contractors or agents but not otherwise. Yunex shall fully satisfy its liability by making good the damage, subject always to condition 11 below.

11. LIMITATION OF LIABILITY

11.1 Notwithstanding anything contained herein, to the fullest extent permitted by law, Yunex’s total liability to the Purchaser (including without limitation liability accepted by Yunex in conditions 8,9, 10 and 12 of these terms and conditions and damage caused by breach of the Contract, tort or breach of statutory duty on the part of Yunex or any of Yunex’s subcontractors) shall not exceed the Contract Price.

11.5 Neither party shall be liable to the other by way of indemnity or by reason of any breach of the Contract or of statutory duty or in tort (including but not limited to negligence) for the following loss or damage however caused and even if foreseeable:
(i) economic losses including, without limitation, loss of profits, losses arising from loss of business, contracts, data, revenues, goodwill, production and loss of anticipated savings of every description;
(ii) loss arising from any claim made by any third party under any other contract which the Purchaser may have or may enter into; or
(iii) indirect or consequential loss or damage whatsoever.

12. INTELLECTUAL PROPERTY RIGHTS AND CONFIDENTIALITY

12.1 Both parties shall keep confidential and not use nor disclose to any third party (save for the purpose of the Contract and then only in confidence) any document, know-how, software or other information supplied by the other party.

12.2 (i) In accordance with condition 12.1 above, disclosure of such information shall be a breach of the Contract notwithstanding that it was made in a request for information under the Freedom of Information Act (“the Act”), to the extent that such disclosure could be protected under the Act (being information provided in confidence or where disclosure of the information is likely to prejudice the other party’s commercial interests). Information which Yunex regards as thus protected includes, without limitation: the Contract Price, information not in the public domain relating to Yunex’s business and information relating to intellectual property rights and design.
(ii) The Purchaser shall inform Yunex if a third party makes a request under the Act for information relating to the Contract and shall not make any disclosure without first consulting Yunex. Yunex shall respond to the Purchaser in good time having regard to the time limits for disclosures under the Act. (iii) Nothing in this condition shall prejudice to the right of Yunex to seek an injunction preventing the Purchaser from disclosing confidential information.

12.3 Notwithstanding condition 5.2, all intellectual property rights in any equipment, software or any other item supplied shall remain vested in Yunex or its licensor.

Copyright in any information supplied by the Purchaser for the purposes of the Contract shall remain vested in the Purchaser. The rights to all intellectual property arising from the Contract shall vest in Yunex.

12.4 The Purchaser warrants that any design or instruction given by it shall not cause Yunex to infringe any intellectual property rights in the execution of the Contract.

12.5 Yunex warrants that the use, in the US, of items supplied by Yunex shall not infringe any intellectual property rights existing at the date of the Contract. This warranty does not extend to:
(a) any infringement which is due to Yunex having followed a design or instruction furnished or given by the Purchaser, or
(b) use of the equipment in a manner or for a purpose or in a foreign country not specified by or disclosed to Yunex, or
(c) any infringement due to the use of such equipment in association with any other article or material not supplied by Yunex.

Yunex shall be liable for any breach of this warranty provided that the Purchaser gives Yunex the earliest possible notice in writing of any claim or action threatened or brought against it and allows Yunex at Yunex’s own expense to conduct and settle all litigation and negotiations or settle the claim by technical circumvention or by acquisition of a licence. The Purchaser shall have no further rights than those prescribed in this condition 12.5.

13. EXPORT CONTROL

13.1 The Purchaser shall not export any equipment supplied under the Contract without the prior written consent of Yunex.

13.2 Notwithstanding condition 13.1 above, the Purchaser warrants, represents and undertakes that the equipment supplied or to be supplied under the Contract is not to be re-exported from the country of destination made known to Yunex and is to be used only for the intended application and will not be used for any military or illegal purpose. The Purchaser shall provide such additional declarations as Yunex may reasonably require to support this warranty, representation and undertaking. In the absence of any such declaration Yunex shall have the right to withhold delivery.

13.3 Notwithstanding condition 13.1 above, if Purchaser transfers goods (hardware and/ or software and/ or technology as well as corresponding documentation, regardless of the mode of provision) delivered by Yunex or works and services (including all kinds of technical support) performed by Yunex to a third party worldwide, Purchaser shall comply with all applicable national and international (re-) export control regulations. In any event Purchaser shall comply with the (re-) export control regulations of the Federal Republic of Germany, of the European Union and of the United States of America.

13.4 If required to conduct export control checks, Purchaser, upon request by Yunex, shall promptly provide Yunex with all information pertaining to particular end customer, destination and intended use of goods, works and services provided by Yunex, as well as any export control restrictions existing.

13.5 Purchaser shall indemnify and hold harmless Yunex from and against any claim, proceeding, action, fine, loss, cost and damages arising out of or relating to any noncompliance with export control regulations by Purchaser, and Purchaser shall compensate Yunex for all losses and expenses resulting thereof, unless such noncompliance was not caused by fault of the Purchaser. This provision does not imply a change in burden of proof.

14. STATUTORY AND OTHER REGULATIONS

14.1 If the cost to Yunex of performing its obligations under the Contract shall be varied by reason of any law, order or regulation, the amount of such variation shall be added to or deducted from the Contract Price.

14.2 Yunex shall not be obligated to fulfil this agreement if such fulfilment is prevented by any impediments arising out of national or international foreign trade or customs requirements or any embargoes or other sanctions.

15. ASSIGNMENT
The Purchaser shall not assign the Contract without Yunex’s prior written consent.

16. TERMINATION
If the Purchaser:
• materially breaches the Contract (and where remediable fails to rectify the breach within 21 days of a written notice identifying the breach and requiring its remedy),
• is subject to bankruptcy or liquidation;
• has a receiver or administrator appointed;
• is subject to a voluntary or involuntary arrangement; • sets up meeting with creditors or managers or carries out or is affected by any similar action which means the Purchaser may be unable to pay its debts; or • is subject to a change of control which Yunex considers acting reasonably is or could be detrimental to its business;
then without prejudice to any other rights or remedy Yunex may have, Yunex may terminate the Contract by written notice with immediate effect and shall be entitled to payment for work completed or in progress.

17. LEGAL CONSTRUCTION AND SEVERABILITY

17.1 The Contract shall be governed by and construed in accordance with Texas Law. Except where injunctive relief is sought, should any dispute arise out of the Contract the parties shall seek to settle it by negotiation before having recourse to the courts. Each of the parties submits for all purposes in connection with the Contract to the sole jurisdiction of the courts of Texas.

17.2 The conditions and sub-conditions of these Terms and Conditions and of each Contract are several, and to the extent that any provision is found by any court or competent authority to be invalid, unlawful or unenforceable in any jurisdiction, that provision shall be deemed not to be a part of the Contract, it shall not affect the enforceability of the remainder of the Contract, nor shall it affect the validity, lawfulness or enforceability of that provision in any other jurisdiction.

18. RIGHTS OF THIRD PARTIES
No person who is not a party to the Contract shall have any right to enforce any term of the Contract.

INSTALLATION
The following additions and amendments to conditions 1 to 18 shall apply when Yunex is responsible for equipment supply and installation.

19. SITE INSTALLATION BY YUNEX
Yunex will install, cable, connect up and bring the equipment into service subject to the provision by the Purchaser of the facilities detailed in condition 20.

Any electrical tests for completion of IEE inspection certificates will be carried out during cabling and equipment termination.

20. FACILITIES TO BE PROVIDED BY THE PURCHASER

20.1 The Purchaser shall provide uninterrupted access to the site for Yunex such that installation can be undertaken without interruption during normal weekday working hours (0830 to 1700 hours) unless otherwise agreed in writing before the scheduled start date.

20.2 Unless otherwise stated in the Offer, the Purchaser shall be responsible for all roadworks and civil works associated with the installation of the equipment, and in particular, except where specifically agreed in writing, shall provide the following facilities or work free of charge to Yunex as and when required for Yunex to proceed with installation without interruption:
(a) issue of notices and wayleaves;
(b) removal of obstructions and old equipment;
(c) guarding, fencing, lighting and watching of work in progress; (d) provision and erection of temporary road signing;
(e) provision of traffic control and any police attendance;

CONDITIONS OF CONTRACT FOR TECHNICAL SERVICES, SUPPLY,
INSTALLATION OF EQUIPMENT IN THE UNITED STATES (July 2022) Unrestricted Page 3 of 3
(f) excavation and reinstatement of cable trenches;
(g) items and services required for completion of the work and not specifically included in the Offer.

21. TESTS AND TAKEOVER

21.1 Subject to prior written agreement and payment of an additional charge Yunex will deliver equipment to a Yunex service center or other agreed delivery address and demonstrate to the Purchaser in standard factory acceptance tests prior to installation that the equipment operates in accordance with the agreed specification.

21.2 Following completion of installation Yunex will undertake, and the Purchaser may witness, standard site acceptance tests to demonstrate that the equipment operates in accordance with the agreed specification.

21.3 Condition 5.1 is replaced by: Takeover and transfer of risk shall be deemed to have occurred when the equipment has passed those site acceptance tests or when it has been put into use (whichever is the earlier).

21.4 Takeover shall not be delayed on account of additions or because of minor defects or omissions which do not materially affect the use of the equipment.

22. PAYMENT

22.1 Condition 7.2 is replaced by: Subject to condition 22.2 below, payment terms are:
(i) eighty percent of the Contract Price for supply and installation (or pro rata for a portion) on either delivery of equipment to a Yunex’s depot (or any other delivery address for storage agreed between the parties in writing) or two weeks after the equipment is ready for despatch if condition 4.3 applies, and (ii) twenty percent of the Contract Price for supply and installation (or pro rata for a portion) on takeover. In the event that Yunex is unable due to causes within the control of the Purchaser to deliver, install or test the equipment on-site then the Purchaser shall make the payment due on takeover within one calendar months from the expected date of takeover for the equipment.

22.2 Where Yunex anticipates the duration of the Contract performance to be 45 days or more, Yunex reserves the right to issue monthly invoices on a pro rata basis.

Such invoices are to be paid within 30 days of issue by Yunex.

22.3 Condition 7.4 shall not apply if an effective notice to withhold has been issued by the Purchaser.

22.4 Condition 7.6 is replaced by: If any payment is overdue in relation to the Contract or any other contract between the parties, or if the Purchaser exceeds its credit limit Yunex shall have the right to suspend delivery of equipment and/or services under the Contract or any other contract between the parties, having given the Purchaser not less than seven (7) days’ notice of intention to suspend performance.

23. DEFECTS LIABILITY
Condition 8.1 is replaced by: The defects liability period for equipment including installation on site shall be twelve months after takeover or, in the event Yunex is unable to deliver in accordance with condition 4.3 or is unable to complete installation due to causes within the control of the Purchaser eighteen months after the equipment is ready for dispatch (whichever period expires the earlier).

24. LIABILITY FOR DELAY
Condition 9.2 is replaced by: If Yunex fails, for reasons within the control of Yunex to complete the takeover tests by any fixed date agreed between Yunex and the Purchaser and set out in the Contract (or within any agreed extension thereof) and such failure causes the Purchaser loss, Yunex shall be liable for such loss in damages capped for each complete week of delay (for a maximum of 10 weeks) at 1% of the price of those items installed under the Contract which cannot in consequence of the delay be put to the use intended. Such payment shall be in full satisfaction of Yunex’s liability under the Contract for delay.

25. EXTRA COST
Should Yunex incur extra cost owing to variation or to suspension of the work by the Purchaser’s instructions or lack of instructions, interruptions, delays, overtime, unusual hours, mistakes or work for which Yunex is not responsible, a reasonable sum in respect of such extra cost as well as the cost incurred by keeping any men on the site after the date when their work on site would otherwise have been completed shall be added to and form part of the Contract Price and shall be paid for by the Purchaser accordingly.

DESIGN AND OTHER TECHNICAL SERVICES
In addition to conditions 1 to 7 and 9 to 18, the following conditions shall apply when Yunex is responsible for design or other technical services, in respect only of such services. Condition 8 shall not apply to such services.

26. SCOPE OF WORK

26.1 The scope of the work shall be as defined in the Offer.

26.2 Yunex shall exercise all reasonable skill, care and diligence in the discharge of the services to be performed by it. Save as specifically agreed in the Offer Yunex does not guarantee the achievement of any particular results or the attainment of any particular standard in the performance of the services. Any results or recommendations given in reports are correct to the best of Yunex’s knowledge at the time of preparing the report and on the basis of the instructions and information provided by the Purchaser. Yunex accepts no liability for errors in results or recommendations given based on or arising out of any such instructions and information.

27. PAYMENT
Payment terms are one hundred percent of the Contract Price for design or technical services on completion of those services or where Yunex anticipates the duration of the Contract to be more than one calendar month, Yunex reserves the right to issue monthly invoices in arrears for services provided during that month. The Purchaser shall pay invoices issued for design or other technical services within 30 days of issue by Yunex. Payment shall not be conditional upon any supply or installation requirements.

IMPACT OF COVID-19
The following conditions shall apply to all orders.

28. The Parties acknowledge that the situation regarding the COVID-19 pandemic (“COVID-19”) is continuing to evolve and it is not possible at the date of the Contract to be sure of the eventual extent and impact of COVID-19 or its implications and consequences. In the event that the effects of COVID19 impact the Contract including but not limited to:
(a) the availability of Yunex’s resources, including those of Yunex’s suppliers or subcontractors; or
(b) Yunex’s ability to achieve the agreed plans, dates, milestones, costs, or to deliver the equipment or perform the services; or
(c) either party’s ability to perform its obligations under the Contract, then the parties agree that they will jointly review and work to manage any impacts and acting reasonably seek to agree in good faith appropriate amendments to the Contract. The purpose of this review and any such amendments will be to determine how the parties can manage, provide for and mitigate any impacts of COVID-19. The parties agree that they shall be relieved from their obligations under the Contract to the extent the parties’ ability to perform those obligations are affected by COVID-19 and any actions by any person, government or regulator in relation to COVID-19. In the case of Yunex, this shall include but not be limited to relief from any claims arising from any delay in meeting the delivery dates set out in the Contract as a result of COVID19.

DELEGATION OF APPROVAL AUTHORITY FROM

PRESIDENT & MANAGING DIRECTOR AND MANAGING DIRECTOR FINANCE YUNEX, LLC.
______________________________________________________________________ A. The undersigned Marshall Cheek, President & Managing Director and Dirk Rauber, Vice President & Managing Director Finance of the Yunex, LLC (the “Corporation”), a limited liability company duly organized and existing under the laws of the State of Delaware, by virtue of the authority vested as President and Vice President to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, any bids, projects, contracts, agreements and any certificates, affidavits or ancillary documents in connection therewith to the extent the foregoing instruments and are consistent with the limits of authority granted under LoA guidelines and grants of release for and on behalf of the Corporation, do hereby delegate to and acknowledge that the following person(s) may exercise such authority for and on our behalf up to $3 million.

AUTHORIZED SIGNATORIES
Business Operations
(Name/Position)
Finance/Central Support Function
(Name/Position)
EVP, Technology
B. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $1,500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

C. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

AUTHORIZED SIGNATORIES
Business Operations
(Position)
Finance/Central Support Function
(Position)
Operations Manager Commercial Project Manager
Project Manager Commercial Service Manager
Material Manager
Technical Project Manager
Director, Channel Partners

AUTHORIZED SIGNATORIES
Business Operations
(Position)
Finance/Central Support Function
(Position)
SVP, Solution Delivery Manager, Procurement
Head of Projects Commercial Manager, Products
Director, Field Services Controller/Head of Accounting
V.P. Operations Director of Finance, Solutions & Services

Regional Manager, Field Services
D. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as they are referenced in paragraph A, up to and including a transactional limit of $100,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

AUTHORIZED SIGNATORIES
Business Operations
(Name/Position)
Finance/Central Support Function
(Name/Position)
Service Coordinator Procurement Specialist
Sales/Account Manager
Bid/Capture Manager
E. It is further acknowledged that each of the signatures of the persons referred to in paragraphs A, B, C, D, and E are binding upon the Corporation.

F. Notwithstanding the delegated authorities outlined above, no delegations identified herein shall apply to contracts which contain any of the following extraordinary non-standard terms:
a. Unlimited liability;
b. No waivers of consequential, indirect, incidental and punitive damages; c. No waivers of implied warranties; or
d. Indemnification provisions which:
i. Are not limited to the extent of Yunex LLC’s negligence or willful misconduct; ii. Do not provide Yunex LLC with control over claim strategy, including choice of attorneys; or
iii. Do not limit the causes of action subject to indemnity to:

1. bodily injury and property damage;

2. intellectual property infringement; and

3. breach of confidentiality.

G. It is further acknowledged that any delegate’s authority extends only to the scope and extent of the delegate’s respective job responsibilities. For instance, a project manager’s delegation extends only to the limits described herein and only to the project(s) for which the delegate has responsibility.

H. It is further acknowledged that any document shall require the signature of two (2) of the above Authorized Signatories, one each from Business Operations and from Finance/Central Support Functions, whom shall have the requisite signature authority to be legally binding upon the Corporation.

I. It is further acknowledged that each of the persons referred to herein is authorized to delegate such person’s authority hereunder to additional members of his or her management team up to the limit of such person’s delegation of authority, provided that such delegation is in written form signed by the delegator and filed with the Legal Department.

J. It is further acknowledged that the Secretary or an Assistant Secretary of the Corporation is authorized to issue certifications attesting to the incumbency, authority and status of any of the persons referred to in this resolution.

K. Any prior versions of this general Delegation of Authority policy are void.

IN WITNESS WHEREOF, we have hereunto subscribed our names and affixed the corporate seal of the said company, as of the 21st day of November 2024.
________________________________
Marshall Cheek
President & Managing Director
Yunex, LLC.
_________________________________
Dirk Rauber
Vice President and Managing Director Finance
Yunex, LLC

CERTIFICATE
I, Pamela Brickner, certify that I am the Secretary of Yunex, LLC, that Marshall Cheek and Dirk Rauber who signed this agreement for this corporation, were then President and Managing Director USA and Vice President and Managing Director Finance USA of this corporation; and this agreement was duly signed for and on behalf of this limited liability company by authority of its governing body and within the scope of its corporate powers. Witness my hand and seal of this corporation on this 21st day of November, 2024.

By: _____________________________
(CORPORATE SEAL)
Cheek Marshall
YU006894
Digitally signed by Cheek
Marshall YU006894
Date: 2024.11.22 13:47:34
-06'00'
Dirk Rauber
cn=Dirk Rauber, c=US, o=Yunex LLC,
ou=Managing Director Finance/ CFO,
[email protected]
11/22/24
_______
Brickner Pamela z004fc5d
cn=Brickner Pamela z004fc5d, ou=Users,
[email protected]
_______ 11/22/24
ORATE

S-13
List names, contact, phone numbers, etc. for a minimum of THREE references for whom contractor provided substantially the same amount and type of work as specified herein within the past three years.

1. Business: _________________
Contact Person: ______________________
Phone Number: ______________________
Type and Amount of Work:

Date(s) Service Provided:

2. Business:

Contact Person:

Phone Number:

Type and Amount of Work:

Date(s) Service Provided:

3. Business:

Contact Person:

Phone Number:

Type and Amount of Work:

Date(s) Service Provided:
_____________________________________________________________________ Company Name of Proposer
_____________________________________________
Mailing Address (PO Box or street)
_____________________________________________
City, State, and Zip Code
_____________________________________________
Name of Authorized Representative
City of Chino
Mario Flores
909-591-9828
Traffic Signal Maintenance / $918,374 annually
07/2012 - Current
City of Glendale
Pastor Casanova
818-937-8324
Traffic Signal Maintenance / $500,000 annually
02/2024 - Current
City of Rancho Cucamonga
Timothy Baltazar
909-774-4136
Traffic Signal Maintenance / $828,050 annually
10/2004 - Current
Yunex LLC
2250 Business Way
Riverside, CA 92501
Robert Paquette
Yunex has many more 70 additional references, which can/will be provided upon request.

Sub-contractor Information Does this proposal include the use of subcontractors? Yes ____X __ No ______ Initials _______

S-14
_________________ _________________________
Signature Title
_____________________________________________
Type of Business (Corp, Partnership, Sole Proprietorship) ______________________________ _____________________________________ Telephone Number Facsimile Number
Sales Manager
Corporation (Delaware)
(800) 229-6090 N/A

S-7

PROPOSAL AND RATE SHEET
FISCAL YEAR 2025-26

1. Provide costs for main pole replacement, cable and wire pulls, to include but is not limited to, re-cabling or traffic signals, pulling and /or replacing traffic signal conductors, cables and inter-connect cables and any other extraordinary maintenance deemed beyond the scope or capabilities of City staff.

A. Materials – Contractor’s cost for supplies plus __________________% B. Labor – Contractor’s Hourly Rate for the following job classifications:

Hourly: Overtime:
• Signal Maintenance Superintendent: $______ $_______
• Signal Maintenance Technician $______ $_______
• Traffic Signalman $______ $_______
• Engineering Technician $______ $_______
Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payment to, or on behalf of, workmen for health and welfare, insurance, workman’s compensation, pension, vacation, sick leave or any local, State, Federal or union tax or assessment.

C. Equipment Job/Trip

1. Pick Up Truck $_______

2. Service Truck $_______

3. Service/Ladder Truck $_______

4. Crane Truck $_______

5. Hydraulic Man-Lift Truck $_______

6. Compressor / Jackhammer $_______

7. Concrete Saw / Water Truck $_______
Equipment rates shall constitute the total cost charged to the City when the specified equipment is used. No additional compensation shall be charged for transporting the equipment to or from the job site. These rates shall apply regardless of the length of time the equipment is used at the job site. However, if the job requires the use of particular Premium Time
15 117.00 117.00 $117.00
149.00 183.00 $218.00
149.00 183.00 $218.00
157.00 195.00 $233.00

16.00 120.00

NOT SAFE
125.00

75.00 10.00

10.00

S-8
equipment for more than four (4) continuous hours within a 24 hour period, the City shall be charged for two (2) job/trip units.

2. Cost for Loop Resealing, all inclusive, per linear foot $_______/linear foot

3. Cost for Loop Replacement, all inclusive, per loop $_______/loop Although not requested in the RFP, we will provide Monthly Preventative Maintenance Pricing below for the city's 33 traffic signals:

18.00 625.00

S-9

PROPOSAL AND RATE SHEET
FISCAL YEAR 2026-27

1. Provide costs for main pole replacement, cable and wire pulls, to include but is not limited to, re-cabling or traffic signals, pulling and /or replacing traffic signal conductors, cables and inter-connect cables and any other extraordinary maintenance deemed beyond the scope or capabilities of City staff.

A. Materials – Contractor’s cost for supplies plus __________________% B. Labor – Contractor’s Hourly Rate for the following job classifications:

Hourly: Overtime:
• Signal Maintenance Superintendent: $______ $_______
• Signal Maintenance Technician $______ $_______
• Traffic Signalman $______ $_______
• Engineering Technician $______ $_______
Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payment to, or on behalf of, workmen for health and welfare, insurance, workman’s compensation, pension, vacation, sick leave or any local, State, Federal or union tax or assessment.

C. Equipment Job/Trip

1. Pick Up Truck $_______

2. Service Truck $_______

3. Service/Ladder Truck $_______

4. Crane Truck $_______

5. Hydraulic Man-Lift Truck $_______

6. Compressor / Jackhammer $_______

7. Concrete Saw / Water Truck $_______
Equipment rates shall constitute the total cost charged to the City when the specified equipment is used. No additional compensation shall be charged for transporting the equipment to or from the job site. These rates shall apply regardless of the length of time Premium Time
15 121.00 121.00 $121.00
154.00 189.00 $224.00
154.00 189.00 $224.00
161.00 201.00 $240.00

17.00 125.00

NOT SAFE
125.00

80.00 12.00

12.00

S-10
the equipment is used at the job site. However, if the job requires the use of particular equipment for more than four (4) continuous hours within a 24 hour period, the City shall be charged for two (2) job/trip units.

2. Cost for Loop Resealing, all inclusive, per linear foot $_______/linear foot

3. Cost for Loop Replacement, all inclusive, per loop $_______/loop Although not requested in the RFP, we will provide Monthly Preventative Maintenance Pricing below for the city's 33 traffic signals:

19.00 650.00

S-11

PROPOSAL AND RATE SHEET
FISCAL YEAR 2027-28

1. Provide costs for main pole replacement, cable and wire pulls, to include but is not limited to, re-cabling or traffic signals, pulling and /or replacing traffic signal conductors, cables and inter-connect cables and any other extraordinary maintenance deemed beyond the scope or capabilities of City staff.

A. Materials – Contractor’s cost for supplies plus __________________% B. Labor – Contractor’s Hourly Rate for the following job classifications:

Hourly: Overtime:
• Signal Maintenance Superintendent: $______ $_______
• Signal Maintenance Technician $______ $_______
• Traffic Signalman $______ $_______
• Engineering Technician $______ $_______
Rates shall include all compensation for wages, profit, overhead, any fringe benefits such as employer payment to, or on behalf of, workmen for health and welfare, insurance, workman’s compensation, pension, vacation, sick leave or any local, State, Federal or union tax or assessment.

C. Equipment Job/Trip

1. Pick Up Truck $_______

2. Service Truck $_______

3. Service/Ladder Truck $_______

4. Crane Truck $_______

5. Hydraulic Man-Lift Truck $_______

6. Compressor / Jackhammer $_______

7. Concrete Saw / Water Truck $_______
Equipment rates shall constitute the total cost charged to the City when the specified equipment is used. No additional compensation shall be charged for transporting the equipment to or from the job site. These rates shall apply regardless of the length of time the equipment is used at the job site. However, if the job requires the use of particular Premium Time
15 124.00 124.00 $124.00
158.00 195.00 $231.00
158.00 195.00 $231.00
166.00 207.00 $248.00

18.00 130.00

NOT SAFE
130.00

85.00 13.00

13.00

S-12
equipment for more than four (4) continuous hours within a 24 hour period, the City shall be charged for two (2) job/trip units.

2. Cost for Loop Resealing, all inclusive, per linear foot $_______/linear foot

3. Cost for Loop Replacement, all inclusive, per loop $_______/loop Although not requested in the RFP, we will provide Monthly Preventative Maintenance Pricing below for the city's 33 traffic signals:

20.00 675.00

S-15

PROPOSER'S GUARANTEE
The Successful Proposer shall execute this guarantee upon execution of the contract. If they so choose, Proposers may execute this guarantee at the time of submitting their Proposal.

The undersigned guarantees the construction and installation of the following work included in this project in accordance with:
• Provide Annual Traffic Signal and Street Light Maintenance Services Should any of the materials or equipment prove defective or should the work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the work or any part thereof fail to operate properly as originally intended and in accordance with the contract documents, due to any of the above causes, all within twelve (12) months after date on which this contract is accepted by the City of Norco, hereinafter called City, the undersigned agrees to reimburse the City, upon demand, for its expenses incurred in restoring said work to the condition contemplated in said project.

Said reimbursement shall include the cost of any such equipment or materials replaced and the cost of removing and replacing any other work necessary to make such replacement or repairs, or upon demand by the City, to replace any such materials and to repair said work completely without cost to the City so that said work will function successfully as originally contemplated. The City shall have the unqualified option to make any needed replacement or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with his obligations under this guaranty, the City shall be entitled to all costs and expenses, including attorney’s fees, reasonably incurred due to the said failure or refusal. _____________________________________________
Name of Proposer/Contractor (Person, Firm, or Corporation) _____________________________________________
Signature of Proposer/Contractor's Authorized Representative _____________________________________________
Name & Title of Authorized Representative
____________________
Date of Signing
Yunex LLC
Robert Paquette, Sales Manager
06/26/2025

S-5

PROPOSAL SUBMITTAL
To: City of Norco
City Clerk’s Office
2870 Clark Street
Norco, California 92860
From: ________________________________
Name of Proposer
________________________________
Mailing Address
________________________________
City, State & Zip

CONTRACTOR'S PROPOSAL
The undersigned Proposer agrees that he will contract with the City of Norco to provide all necessary labor, supervision, machinery, tools, apparatus and other means of construction to do all the work and furnish all the materials specified in the contract in the manner and time therein prescribed, and that he will take in full payment the amount set forth hereon.

Proposal for Traffic Signal Maintenance Services, in its entirety, all Addenda, and the following documents by this reference are hereby made a part of this contract:
a. Notice of Request For Proposals
b. Scope of Work
c. Instructions To Proposer
d. Terms and Conditions
e. Special Provisions for Services
f. Addenda
g. Proposer's Guaranty
h. Proposer's Statement Regarding Insurance Coverage
i. Worker's Compensation Insurance Certificate
j. References
k. Experience Statement
l. Subcontractors List
Proposer acknowledges receipt of Addenda Number(s)
(1) ______________________,
(2) ______________________,
(3) ______________________,
Yunex LLC
2250 Business Way
Riverside, CA 92501
N/A
N/A
N/A

S-6
The cost of all labor, material, and equipment necessary for the completion of the work itemized, even though not shown or specified, shall be included in the unit price for the various items shown hereon. The City of Norco reserves the right to increase or decrease the quantity of any item or omit items as may be deemed necessary and the same shall in no way affect or make void the contract. When increases or decreases are made, appropriate additions or deductions from the contract total price will be made at the stipulated unit price.
_____________________________________________________________________ Company Name of Proposer
_____________________________________________
Mailing Address (PO Box or street)
_____________________________________________
City, State, and Zip Code
_____________________________________________
Name of Authorized Representative
_________________ _________________________
Signature Title
_____________________________________________
Type of Business (Corp, Partnership, Sole Proprietorship) ______________________________ _____________________________________ Telephone Number Facsimile Number
Yunex LLC
2250 Business Way
Riverside, CA 92501
Robert Paquette
Sales Manager
Corporation (Delaware)
(800) 229-6090 N/A

S-16

PROPOSER'S STATEMENT

REGARDING INSURANCE COVERAGE
PROPOSER HEREBY CERTIFIES that the Proposer has reviewed and understands the insurance coverage requirements specified in the Request for Proposal, to provide Extraordinary Traffic Signal Maintenance services. Should the Proposer be awarded the contract for the work, Proposer further certifies that the Proposer can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agrees to name the City of Norco as Additional Insured for the work specified. _____________________________________________
Name of Proposer (Person, Firm, or Corporation)
_____________________________________________
Signature of Proposer's Authorized Representative
_____________________________________________
Name & Title of Authorized Representative
____________________
Date of Signing
Yunex LLC
Robert Paquette, Sales Manager
06/26/2025

S-18

SUBCONTRACTORS LIST
The following is a list of the subcontractors that will be used in the work if the Proposer is awarded the contract, and no subcontractor not listed below will be used without the written approval of the City of Norco. Additional numbered pages outlining this portion of the Proposal may be attached to this page. NOTE: Subcontractors' address, telephone number, license numbers, class and expiration date information may be omitted from this form but must then be submitted within two (2) working days following the opening of Proposals. Subcontractor name, location, and item of work must be stated at the time of the Proposal.
_____________________________________________
Proposer Name

SUBCONTRACTORS LIST
All Subcontractors in excess of 1/2 of 1% of total Proposal must be listed.

SUBCONTRACTOR:

ITEM OF WORK:

LOCATION/ADDRESS:

LICENSE NO.

CLASS: EXPIRATION DATE: / / PHONE: ( )
SUBCONTRACTOR:

ITEM OF WORK:

LOCATION/ADDRESS:

LICENSE NO.

CLASS: EXPIRATION DATE: / / PHONE: ( )
SUBCONTRACTOR:

ITEM OF WORK:

LOCATION/ADDRESS:

LICENSE NO.

CLASS: EXPIRATION DATE: / / PHONE: ( )
SUBCONTRACTOR:

ITEM OF WORK:

LOCATION/ADDRESS:

LICENSE NO.

CLASS: EXPIRATION DATE: / / PHONE: ( )
Yunex LLC
TTS Engineering
Backhoe for foundations / trenching
10731 Chestnut Avenue, Stanton, CA 90680
755079
A, B, & C10 09 30 2025 714 840-6346

S-17

WORKER'S COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. _____________________________________________
Name of Proposer (Person, Firm, or Corporation)
_____________________________________________
Signature of Proposer's Authorized Representative
_____________________________________________
Name & Title of Authorized Representative
____________________
Date of Signing
Yunex LLC
Robert Paquette, Sales Manager
06/26/2025

Agreement-1

CITY OF NORCO

ANNUAL ON-CALL TRAFFIC SIGNAL

AND STREET LIGHT MAINTENANCE SERVICES AGREEMENT
(FISCAL YEARS 2024-26 to 2027-28)

1. Parties and Date.

This Agreement is made and entered into this 16th day of July, 2025 by and between the City of Norco, a municipal corporation of the State of California, located at 2870 Clark Avenue, Norco, California 92860, County of Riverside, State of California, (hereinafter referred to as “City”) and Yunex LLC, a corporation with its principal place of business at 2250 Business Way, Riverside, CA 92501 (hereinafter referred to as “Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing traffic signal maintenance services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of the City.

2.2 Project.

Contractor desires to engage Contractor to render such services for the Annual Traffic Signal and Street Light Maintenance Services (“Services”) as set forth in this Agreement.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the traffic signal and street light maintenance services on an as-needed basis necessary for the Project (“Services”). The Services are more particularly described in Exhibit A attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The terms of this Agreement shall be for three (3) years from August 1, 2025 to June 30, 2028. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

Agreement-2

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Project shall be constructed by Contractor or under its supervision. Contractor will determine the means, methods and details of constructing the Project subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Any additional personnel constructing the Project under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with the construction of the Project under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall construct the Project expeditiously, within the term of this Agreement, and in accordance with the Project timeframe set forth herein. Contractor represents that it has the professional and technical personnel required to construct the Project in conformance with such conditions. In order to facilitate Contractor’s conformance with the Project timeframe, City shall respond to Contractor’s Requests for Information in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Project timeframe.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the Director of Public Works, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Steven Teal – Director of Services, or his designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Project, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Project under this Agreement.

3.2.6 Coordination of Project. Contractor agrees to work closely with City staff in the construction of the Project and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall construct the Project under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to construct the Project. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to construct the Project. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to construct the Project, including a City Business License, and that such licenses and approvals shall be maintained

Agreement-3
throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to construct the Project in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any work on the Project.

3.2.7.1 Period of Performance and Liquidated Damages. Contractor shall perform and complete the Project under this Agreement within the term set forth in Section

3.1.2 above (“Term”). Contractor shall construct the Project in strict accordance with any timeframe provided herein, or which may be provided separately in writing to the Contractor.

Contractor agrees that if the Project is not completed within the aforementioned Term and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sum of $500.00 per working day:

3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Project. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Insurance.

3.2.9.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.9.2 Minimum Requirements. Throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A- VII" in Best's Insurance Rating Guide, or (ii) as may be authorized in writing by City Manager or his/her designee at any time and in his/her sole discretion. The following policies of insurance are required:
(i) COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations,

Agreement-4
and contractual liability (including, without limitation, indemnity obligations under the Contract) with limits of liability of not less than the following:
$2,000,000 per occurrence for bodily injury and property damage $1,000,000 per occurrence for personal and advertising injury $2,000,000 aggregate for products and completed operations $4,000,000 general aggregate
(ii) COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01, and include coverage for all owned, hired, and non owned automobiles or other licensed vehicles (Code 1 Any Auto) with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage. (iii) WORKERS' COMPENSATION insurance as required under the California Labor Code.
(iv) EMPLOYERS’ LIABILITY insurance with limits of liability of not less than $1,000,000 each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee.
(v) BUILDERS RISK (Course of Construction) insurance in an amount equal to the completed value of the project with no coinsurance penalty provisions. (Only required if the project includes new construction of a building; or renovation of, or addition to, an existing building.)
(vi) CONTRACTORS POLLUTION LIABILITY (Unless waived in
writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is required for all environmental and water remediation work and for all work transporting fuel. Unless waived in writing by the City Manager or his/her designee in his/her sole discretion, Contractors Pollution Liability is also required for demolition, renovation, HVAC, plumbing or electrical (including, without limitation, lighting) work on any structure built prior to the year 1990.) insurance with limits of liability of not less than the following:
$1,000,000 per occurrence or claim
$2,000,000 general aggregate per annual policy period
In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the minimum limits of insurance set forth above, this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies).

Should this Contract involves any lead based, mold or asbestos environmental hazard, either the Automobile Liability insurance policy or the Contractors Pollution Liability insurance policy shall be endorsed to include Transportation Pollution Liability insurance covering materials to be transported by Contractor pursuant to the Contract.

In the event this Contract involves any lead-based environmental hazard (e.g., lead based paint), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for lead based environmental hazards. In the event this Contract involves any asbestos environmental hazard (e.g., asbestos remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for asbestos environmental hazards. In the event this Contract involves any mold environmental hazard (e.g., mold remediation), the Contractors Pollution Liability insurance policy shall be endorsed to include coverage for mold

Agreement-5
environmental hazards and “microbial matter including mold” within the definition of “Pollution” under the policy.

Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee in his/her sole discretion. At the option of the City Manager or his/her designee, either (i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its officers, officials, employees and agents; or (ii) Contractor shall provide a financial guarantee, satisfactory to the City Manager or his/her designee in his/her sole discretion, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.

All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.

The General Liability and Automobile Liability insurance policies shall be written on an occurrence form. The Contractors Pollution Liability insurance policy shall be written on either an occurrence form, or a claims-made form. The General Liability (including ongoing operations and completed operations), Automobile Liability and Contractors Pollution Liability insurance policies shall name City, its officers, officials, employees and agents as an additional insured. All such policies of insurance shall be endorsed so Contractor’s insurance shall be primary and no contribution shall be required of City, its officers, officials, employees and agents. The Builders Risk (Course of Construction) insurance policy shall be endorsed to name the City as a loss payee. Any Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its officers, officials, employees and agents. The coverage(s) shall contain no special limitations on the scope of protection afforded to City, its officers, officials, employees and agents. If Contractor maintains higher limits of liability than the minimums shown above, City requires and shall be entitled to coverage for the higher limits of liability maintained by Contractor.

Claims-Made Policies - If any coverage required is written on a claimsmade coverage form:
(i) The retroactive date must be shown, and must be before the effective date of the Contract or the commencement of work by Contractor. (ii) Insurance must be maintained and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Contract, whichever first occurs.
(iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Contract, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Contract, whichever first occurs.

Agreement-6
(iv) A copy of the claims reporting requirements must be submitted to City for review.
(v) These requirements shall survive expiration or termination of the Contract.

Contractor shall furnish City with all certificate(s) and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received and approved by the City’s Risk Manager or his/her designee in his/her sole discretion prior to City’s execution of the Contract and before work commences.

Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Contract, including all endorsements, with said copy certified by the underwriter to be a true and correct copy of the original policy. This requirement shall survive expiration or termination of this Contract.

If at any time during the life of the Contract or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Contract shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Contract. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Contract.

The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Contract. The duty to indemnify City shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, agents, employees, persons under the supervision of Contractor, vendors, suppliers, invitees, consultants, sub-consultants, subcontractors, or anyone employed directly or indirectly by any of them.

In the event of a partial or total destruction by the perils insured against of any or all of the work and/or materials herein provided for at any time prior to the final completion of the Contract and the final acceptance by the City of the work or materials to be performed or supplied thereunder, the Contractor shall promptly reconstruct, repair, replace, or restore all work or materials so destroyed or injured at his/her sole cost and expense. Nothing herein provided for shall in any way excuse the Contractor or his/her insurance company from the obligation of furnishing all the required materials and completing the work in full compliance with the terms of the Contract.

If Contractor should subcontract all or any portion of the services to be performed under this Contract, Contractor shall require each subcontractor to provide insurance protection in favor of City, its officers, officials, employees and agents in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.

3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In constructing the Project, the Contractor shall at

Agreement-7
all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Bonds. (NOT APPLICABLE)

3.2.11.1 Performance Bond. Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.11.2 Payment Bond. Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by City.

3.2.11.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 14 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least fourteen (14) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.11.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all construction services rendered under this Agreement at the rates set forth in Exhibit B attached hereto and incorporated herein by reference. Extra work

Agreement-8
may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

Agreement-9

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the follow address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

Yunex LLC
2250 Business Way
Riverside, CA 92501
Attention: Steven Teal – Director of Service
City:

City of Norco
2870 Clark Avenue
Norco, CA 92860
Attention: Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the US Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.4 Attorney’s Fees. In any action or proceeding brought by either party against the other party arising out of or in any way connected to this AGREEMENT, or where any provision hereof is validly asserted as a defense, the parties shall bear their own attorney’s fees, costs, and expenses. Nothing in this provision shall excuse CONTRACTOR’s duty to provide CITY with a defense at CONTRACTOR’s cost when CITY receives a complaint, petition, or other pleading from a third party requiring CITY to defend itself.

Agreement-10

3.5.5 Indemnification. To the furthest extent allowed by law including California Civil Code section 2782, CONTRACTOR shall indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by CITY, CONTRACTOR or any other person, and from any and all claims, demands and actions in law or equity (including attorney's fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of performance of this Contract. CONTRACTOR'S obligations under the preceding sentence shall apply regardless of whether CITY or any of its officers, officials, employees, agents or volunteers are passively negligent, but shall not apply to any loss, liability, fines, penalties, forfeitures, costs or damages caused by the active or sole negligence, or the willful misconduct, of CITY or any of its officers, officials, employees, agents or volunteers.

If CONTRACTOR should subcontract all or any portion of the work to be performed under this Contract, CONTRACTOR shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.

This section shall survive termination or expiration of this Contract.

3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.9 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be work days (Monday through Friday, excluding holidays). All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and

Agreement-11
paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

Agreement-12

3.6 Subcontracting.

3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

Name of Contractor: Yunex LLC
*By:
________________________________________________
Signature
Steven Teal, Director of Services
NOTE: SIGNATURES OF CORPORATE OFFICIALS MUST BE NOTARIZED.

Attach Certificate of Notary Acknowledgement
OWNER: CITY OF NORCO, a municipal corporation
*By:
________________________________________________
Greg Newton - Mayor
ATTEST:
________________________________________________
Dana Roa, CMC, City Clerk
APPROVED AS TO FORM:
________________________________________________
Colin Burns, City Attorney

Agreement-13

EXHIBIT A
Scope of Traffic Signal and Street Lighting Maintenance Services Fiscal Years 2025-26 through 2027-28
Contractor shall furnish all tools, equipment, apparatus, facilities, labor, services, and materials, and perform all work necessary to maintain, in a good and workmanlike manner, approximately thirty-three (33) traffic signal facilities listed below and all those added in the future as provided below on an “as needed” basis. All appurtenant work where directed by the Director of Public Works, or his designee, pursuant to the rates set forth in Exhibit C of this Agreement.

Contractor shall furnish all tools, equipment, apparatus, facilities, labor, services, and materials, and perform all work necessary to maintain, in a good and workmanlike manner, approximately forty-four (44) decorative street lamps located on Sixth Street between Sierra Avenue and California Avenue and all those added in the future as provided below on an “as needed” basis. All appurtenant work where directed by the Director of Public Works, or his designee, pursuant to the rates set forth in Exhibit C of this Agreement. Contractor shall perform nighttime inspections of the decorative lamps on a no-less than monthly basis. Nighttime inspections will include evaluations of operation, illumination, and discoloration of the lamp assembly. “As-needed” repairs of the decorative lamps will be on a time and materials basis during normal work hours with exception for emergency callouts (knockdowns).

Contractor shall assign only fully qualified personnel in the performance of this contract for the City’s signals, flashers, and appurtenant equipment. At least one of these persons shall have a Level II Traffic Signal Technician certification from the International Municipal Signal Association (IMSA).

All work performed or equipment/parts supplied by the Contractor shall be subject to the inspection and approval of the City’s representative.

Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic at all times. Contractor shall furnish and maintain all warning lights, signs, flares, barricades, delineators, detours and other facilities necessary for the sole convenience and direction of public traffic. All traffic control shall conform to, and be placed in accordance with, the current Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones, and the latest updated version of the “Work Area Traffic Control Handbook” (WATCH). Contractor shall furnish and maintain flashing arrow signs as directed by the City’s Representative.

During the hours of 6:00 a.m. to 6:00 p.m., Contractor shall maintain a minimum of one 12-foot wide travel lane in each direction, and shall maintain all existing left-turn pockets whenever feasible. No lane closures on arterial highways will be permitted between the hours of 6:00 a.m. to 9:00 a.m. or 3:00 p.m. to 6:00 p.m., unless an emergency situation exists and such a closure is necessary to safeguard the traveling public. Separation between travel lanes, channelization, and delineation of the maintenance area shall be

Agreement-14
accomplished by the use of delineators and/or cones placed at a maximum of 15 feet on center.

Each vehicle used to place and remove components of a traffic control system on multilane highways shall be equipped with a flashing arrow sign which shall be in operation when the vehicle is being used for placing, maintaining or removing said components.

The flashing arrow sign shall be in place before lane closure(s) requiring its use is implemented.

When maintenance is complete, Contractor shall remove all traffic control signs, barricades, delineators, etc., from the site.

List of Traffic Signals and Beacons
SIGNAL
NO.

TRAFFIC SIGNAL LOCATION TOTAL
LEGS

COMMENTS
1 Clark Avenue at Senior Center 2 Crossing
2 Corydon Avenue at Fire Station #21 2 Emergency
3 North Drive and Crestview Drive 3
4 Sixth Street and Crestview Drive 4
5 Sixth Street and California Avenue 4
6 Sixth Street and Pedley Avenue 4
7 Sixth Street and Hillside Avenue 4
8 Sixth Street and Temescal Avenue 4
9 Sixth Street and Corona Avenue 4
10 Sixth Street and Valley View Avenue 4
11 Sixth Street and Sierra Avenue 4
12 Hamner Avenue and Sixth Street 4
13 Hamner Avenue and Chapparal Center 4
14 Hamner Avenue and Fifth Street 4
15 Hamner Avenue and Town & Country Drive 4
16 Hamner Avenue and Fourth Street 4
17 Hamner Avenue and Market Street 4
18 Hamner Avenue and Third Street 4
19 Hamner Avenue and Auto Center Drive 3
20 Hamner Avenue and Second Street 4
21 Hamner Avenue and First Street 4
22 Hamner Avenue and Gateway Center Drive 4
23 Hamner Avenue and Hidden Valley Parkway 4
24 Hamner Avenue and Gateway Market Place 3
25 River Road and Bluff Street 4
26 River Road and Corydon Avenue 4 Maintained by
Corona
27 River Road and Second Street/Country Club 4 Maintained by Corona
28 River Road and Springbrook Street 3 Maintained by
Corona

Agreement-15
29 Fifth Street and Horseless Carriage Drive 3
30 Hidden Valley Parkway and El Paso 4 Maintained by
Corona
31 Hidden Valley Parkway and Norco Hills Road 4 Maintained by Corona
32 Hamner Avenue and Citrus Avenue 4
33 Hamner Avenue and Alhambra Street 3
34 Hidden Valley Parkway at now closed Corona
Avenue
3 Maintained by
Corona
35 River Road and Sundance Lane 3
36 Hamner Avenue and Detroit Street 3
37 Mountain Avenue and First Street 4
38 Mountain Avenue and Second Street 4
39 Mountain Avenue and mid-block First/Second
(new street name pending)
3 40 Decorative Street Lights (on Sixth Street from
Sierra Ave to California Ave)
44

Agreement-16
Exhibit B
Schedule of Traffic Signal and Street Light Maintenance Services The Contractor shall perform routine maintenance and other Services on an as-needed basis. Upon notification by the City of required maintenance work, the Contractor will respond to commence and proceed diligently to completion of work on weekdays, Saturdays, Sundays, and holidays as specified below:

RESPONSE TIME AND PROCEDURE
Regular Response Time - When the notification is received between 7:00 a.m. to 5:00 p.m., Monday through Friday, Contractor shall respond within two (2) hours. When the notification is received any other time, Contractor shall respond within eight (8) hours unless there is an emergency or dangerous situation.

Emergency Response Time – Contractor shall respond immediately to emergency calls, including main pole knockdowns. Contractor shall dispatch qualified personnel and equipment to reach the site within one (1) hour under normal circumstances.

Contractor’s vehicles shall carry all necessary traffic control devices, such as traffic cones, flashing arrow boards, traffic warning signs, etc., which shall be used when directing traffic during emergency and/or when deemed necessary by the signal technician or the City’s Representative.

If no Sheriff Deputy or police officer is present and temporary stop signs have been set up when the Contractor arrives at the site, the Contractor shall set up more traffic warning and control devices, if deemed necessary, and proceed to repair the signal.

After the signal is back in operation, Contractor shall remove all of the temporary traffic control devices and return those devices owned by the City to the City Corporation Maintenance Yard located at 1281 Fifth Street, Norco, CA 92860.

If a Sheriff Deputy or police officer is still at the site when the Contractor arrives, the Contractor shall quickly examine the signal, evaluate the situation and discuss it with the Sheriff Deputy or police officer.

If the repair will take only a few minutes, the Sheriff Deputy or Police Officer may stay to continue to direct traffic while the Contractor repairs the signal. If the repair will take longer than the Deputy/Officer can wait, the Contractor shall immediately set up temporary warning and control devices and all other necessary warning devices to relieve the Deputy/Officer.

Liquidated damages will be assessed for late start or uncompleted work as specified in Section 3.2.7.1 of the Agreement. Failure of the Contractor to adhere to the above response requirement will be cause for the City to deduct any monies due or to become due to the Contractor under this Agreement.

Agreement-17
Exhibit C
Compensation for Traffic Signal and Street Light Maintenance Services (See Attached Yunex LLC Proposal)

Agreement-18

GENERAL LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ Policy Number _____________________

2. Policy Term (From) _______________ (To)________________ Endorsement Effective Date ______________________________________

3. Named Insured _______________________________________________

4. Address of Named Insured
_____________________________________________________________ _____________________________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________________ /_____________________________

6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
______________________________________________

7. Coverage is equivalent to:

Comprehensive General Liability Form GL0002 (Ed. 1/73)
______________________________________________
Commercial General Liability “Occurrence” Form CG0001
______________________________________________

8. Bodily Injury and Property Damage Coverage is:
____________________________________”occurrence”
Note: The City of Norco standard insurance requirements specify “occurrence” coverage. “Claims-made” coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.

Agreement-19

9. Description of Project:

ANNUAL ON-CALL TRAFFIC SIGNAL

AND STREET LIGHT MAINTENANCE SERVICES
(FISCAL YEARS 2025-2026 THROUGH 2027-2028)
The general items of work to be done hereunder consist of:

Contractor shall furnish all tools, equipment, apparatus, facilities, labor, services, and materials, and perform all work necessary to maintain, in a good and workmanlike manner, approximately thirty-three (33) traffic signal facilities and all those added in the future as provided below on an “as needed” basis.

B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. As respects any work performed on the above described Project, the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased, or used by the Named Insured.

2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above described Project for or on behalf of the City of Norco; or (b) products sold by the Named Insured to the City of Norco for use on the Project; or (c) premises leased by the Named Insured from the City of Norco, the insurance afforded by this policy shall be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured’s schedule underlying primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Form Number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or
(2) Insurance Services Office Commercial General Liability Coverage, “Occurrence” Form CG 0001; or

Agreement-20
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Sections (1) and (2).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respects to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
______________________________
(Telephone Number)

Agreement-21
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________________________

Agreement-22

AUTOMOBILE LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement #_____________________

1. Insurance Company _____________________________________________ Policy Number _____________________

2. Policy Term (From)________________(To) _______________ Endorsement Effective Date ___________

3. Named Insured________________________________________________

4. Address of Named Insured________________________________________

5. Limit of Liability Any One Occurrence/Aggregate
$______________________ /_____________________________________

6. Deductible or Self-Insured Retention
(Nil unless otherwise specified):
$____________________________________________________________ B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:

1. INSURED. The City of Norco, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers.

Agreement-23

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Norco, the insurance afforded by this policy shall: (a) be primary insurance as respects the City of Norco, its elected or appointed officers, officials, employees, consulting engineers or volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured’s primary coverage. In either event, any other insurance maintained by the City of Norco, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.

3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 (“any auto”) and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding Section (1).

4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage, or against whom a claim is made or a suit is brought, except with respect to the Company’s limit of liability.

5. PROVISIONS REGARDING THE INSURED’S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Norco, its elected or appointed officer, officials, employees, consulting engineers or volunteers.

6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.

Agreement-24
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:

ATTN:
_____________________________________________________________________ (Title) (Department)
_____________________________________________________________________ (Company)
_____________________________________________________________________ (Street Address)
_____________________________________________________________________ (City) (State) (Zip Code)
____________________________________________________
(Telephone Number)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, __________________________, warrant that I have authority to (Print/Type Name)
bind the below-listed insurance company and by my signature hereon do so bind this company.
____________________________________________

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original Signature required on endorsement furnished to the City of Norco) ORGANIZATION: _____________________________________________________ TITLE: _____________________________________________________ ADDRESS: _____________________________________________________ _____________________________________________________
TELEPHONE: _____________________________________

Agreement-25
WORKER’S COMPENSATION/EMPLOYER’S LIABILITY ENDORSEMENT

CITY OF NORCO
2870 Clark Avenue
Norco, CA 92860
(951) 270-5678
A. POLICY INFORMATION Endorsement # ________________________

1. Insurance Company ____________________________________________ (“the Company”)
Policy Number _________________________________________________

2. Effective Date of this Endorsement ________________________________

3. Named Insured_________________________________________________

4. Employer’s Liability Limit (Coverage B)______________________________ _____________________________________________________________ B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
(1) Cancellation Notice. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice by certified mail return receipt requested has been given to the City of Norco. Such notice shall be addressed as shown in the heading of this endorsement.
(2) Waiver of Subrogation. The Insurance Company agrees to waive all rights of subrogation against the City of Norco, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Norco.

Agreement-26
C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE

INSURER
I, _______________________, warrant that I have authority to bind (Print/Type Name)
the below-listed insurance company and by my signature hereon do so bind this company.

SIGNATURE OF AUTHORIZED REPRESENTATIVE
(Original signature required on endorsement furnished to the City of Norco) ORGANIZATION: ____________________________________________________ TITLE: ____________________________________________________ ADDRESS: ____________________________________________________ TELEPHONE: ____________________________________________________

City Council

STAFF REPORT
Date: July 16, 2025 Agenda Item:

3.H.

To: Honorable Mayor and City Council Members
From: William Otterman, Fire Chief
Prepared By: Sarah Muro, Emergency Services Assistant
Department: Fire
SUBJECT:

Three-Year Agreement for Emergency Services Coordinator Services with County of Riverside
RECOMMENDATION:

Approve a three-year Agreement for Emergency Services Coordinator Services with the County of Riverside.

SUMMARY:

On June 19, 2024, the Council approved a one-year extension for Emergency Service Coordinator Services with the County of Riverside. The County is offering a new threeyear agreement for emergency management services. Staff is recommending that the City Council approve the new three-year agreement at an annual cost of $48,750 for ten (10) dedicated on-site emergency management service hours per week.

BACKGROUND:

The City of Norco receives emergency management services from the County of Riverside. The services cover all phases of emergency management including mitigation, preparedness, response and recovery. Over the past five years, emergency management services provided by the County include: assisting to successfully obtain FEMA approval for the Local Hazard Mitigation Plan, ensuring compliance with federal standards and enhancing community resilience against hazards, establishing a centralized SharePoint folder for emergency management, streamlining access to emergency plans and response & recovery documentation for improved coordination, assisted Cost Recovery for Tropical Storm Hilary Project, facilitated Damage Assessment for the Norco Bluffs, coordinating a joint damage assessment with FEMA, CalOES, Riverside County Flood Control, and the City of Norco, and facilitated Emergency Response Training, covering various emergency response courses to enhance preparedness and operational capabilities.

The fee structure for the agreement is based on service level options. The previous agreement for Emergency Services Coordinator was Option B - shared services level for cities with a population of less than 50,000 for an annual cost of $45,000 for eight (8) dedicated service hours per week. Under the new agreement, there are four service levels that offer various levels of engagement. Additional details regarding the different levels of service are provided in the attached agreement. Staff is recommending that the City of Norco agreement for Emergency Services Coordinator be for Service Level Option IV (25%), which will provide ten (10) hours of on onsite Emergency Management Services per week for a cost of $48,750 annually. The County Board of Supervisors approved this agreement on May 6, 2025. The recommended agreement is for the period of July 1, 2025, through June 30, 2028.

FISCAL IMPACT:

Funding for this agreement was included in the FY 2025-26 General Fund Operating Budget in the Fire Department’s contractual services line item.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Direction No. 1 - Public Health, Safety and Wellness: Enhance quality of life by promoting public health, safety, and wellness initiatives for all community members.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

EM-22-117-2028 EMD Partnership Agreement_Norco

Agreement No. EM-22-117-2028

AGREEMENT FOR

EMERGENCY MANAGEMENT DEPARTMENT UNIFIED SERVICES

BETWEEN THE

COUNTY OF RIVERSIDE AND THE CITY OF NORCO
This Agreement is made as of July 1, 2025, between the County of Riverside ("County") and the CITY OF NORCO ("Agency"). The parties agree as follows:

1. This Agreement is effective for three years, starting July 1, 2025, through June 30, 2028.

2. Through its Emergency Management Department ("EMD"), the County shall provide to the Agency the services of an Emergency Services Coordinator ("EMD Unified Services(EMDUS)") as described in Exhibits A, B, C & D.

3. The Agency shall pay the County for these EMDUS as stated in Exhibit B.

4. Either party may terminate this Agreement without cause upon 90 days’ written notice to the other party.

The Agreement may be terminated with cause upon 30 days’ written notice to the other party. The County shall be entitled to receive compensation for all properly provided services rendered prior to termination.

5. If the Agency does not appropriate funds in its budget for payment, the Agency shall immediately notify the County in writing that such funds are not forthcoming. Such a notice shall be deemed cause for termination by the County or Agency. The County shall nevertheless be entitled to payment for properly provided services rendered prior to termination.

6. At all times during the performance period of this Agreement, the County shall maintain insurance or selfinsurance reasonable and appropriate for a public entity the size of the County.

7. The County shall indemnify and hold harmless the Agency, its departments, agencies, districts, officials, officers, and employees from any liability, claim, damage, or action based or asserted upon any act or omission of the County relating to this Agreement, including but not limited to property damage, personal injury or death.

8. The Agency shall indemnify and hold harmless the County, its departments, agencies, districts, officials, officers, and employees from any liability, claim, damage, or action based or asserted upon any act or omission of the Agency relating to this Agreement, including but not limited to property damage, personal injury, or death.

9. The County shall maintain and keep records related to the EMDUS rendered in accordance with applicable County standards. In addition to their rights under applicable law, the Agency and its employees and agents shall have the right to review and audit such records during the County's normal business hours upon request and reasonable advance notice by the Agency.

10. The laws of the State of California shall govern this Agreement. The venue shall be in an appropriate court located in Riverside County, and the parties waive any provision of the law providing for a change of venue to

Agreement No. EM-22-117-2028

another location.

11. This Agreement shall be administered by the Director of EMD, or their designee, on behalf of the County and by the Authorized Agent, or their designee, on behalf of that Agency.

12. Notices issued pursuant to this Agreement shall be sent via U.S. Mail to the following:

TO COUNTY:

Emergency Management Department
450 E. Alessandro Blvd.

Riverside, CA 92508
Attn: Emergency Services Manager

TO AGENCY
City of Norco
2870 Clark Avenue
Norco, CA 92860
Attn: Authorized Agent

13. This Agreement may be executed in any number of counterparts, each of which will be an original but all of which together will constitute one instrument. Each party to this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ("CUETA," Civ. Code, §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. An electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. CUETA authorizes the use of an electronic signature for transactions and contracts among parties in California, including a government agency. A digital signature means an electronic identifier created by a computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.

14. This Agreement represents the full and final agreement between the parties related to this subject matter; no prior oral or written agreements shall apply. This Agreement may be modified or altered only by a written amendment signed by authorized representatives of both parties.

AGREED:

County of Riverside
By:_________________________________
Dan Bates, Director
Emergency Management Department
Date: _______/________/________
City of Norco
By:_________________________________
Amanda Hamilton, Acting City Manager
City of Norco
Date: _______/________/_______

Agreement No. EM-22-117-2028

EXHIBIT A

SCOPE OF SERVICE

1. EMD – YOUR PARTNER IN COMPREHENSIVE EMERGENCY MANAGEMENT In today’s unpredictable environment, ensuring the safety and resilience of your community is paramount.

Partnering with Emergency Management Department Unified Services (EMDUS) offers your Agency a comprehensive, expert-driven approach to emergency management, delivering significant benefits that empower your community to prepare effectively, respond to and recover from disasters. Riverside County’s Emergency Management Department is one of only three counties in California and one of 78 governmental programs nationwide to be certified through the Emergency Management Accreditation Program (EMAP). This certification highlights the county's unwavering commitment to upholding the highest standards in emergency management. It further reinforces Riverside County's dedication to maintaining a well-organized, efficient, and resilient emergency response system. By partnering with Riverside County, your Agency can benefit from proven best practices and expert guidance, enhancing disaster preparedness, improving response coordination, and streamlining recovery efforts.

1.1 The Unified Services Model: A Coordinated Approach to Emergency Management The Unified Services Model, as implemented by EMDUS, is a comprehensive and coordinated approach to emergency management that ensures all agencies, departments, and organizations will work together seamlessly at every stage of an emergency—before, during, and after a crisis. This model promotes collaboration between Riverside County Departments, Special Districts, School Districts, Non-Governmental Organizations (NGOs), and nonprofits, creating a unified network that can effectively respond to and recover from emergencies. By integrating these diverse stakeholders, the Unified Services Model enables the efficient allocation of resources, enhances communication, and minimizes duplication of efforts. This collaborative framework strengthens the overall emergency management system, ensuring that all partners are aligned in their efforts to protect the community, reduce risk, and enhance resilience in the face of disasters. Through Unified Services, Agency wil be better equipped to handle complex emergencies, ensuring a more adaptive and coordinated response.

1.2 Comprehensive Strategic Planning for Emergency Preparedness Effective emergency preparedness requires the development and implementation of strategic plans that address the Agency’s-wide risks and vulnerabilities. These plans should be informed by input from all relevant stakeholders, including government agencies, first responders, community organizations, and private sector partners. By fostering collaboration and incorporating diverse perspectives, Agency will be able to create well-rounded emergency plans that enhance response coordination and resilience. A proactive approach to strategic planning ensures that potential threats are identified, resources are allocated efficiently, and communities are better equipped to handle emergencies when they arise.

1.3 Strengthening Preparedness Through Training and Exercises Conducting joint training sessions and emergency drills is essential for ensuring that all partners involved in emergency response are well-prepared and able to collaborate effectively during a crisis.

These exercises provide a valuable opportunity for responders to practice their roles, familiarize themselves with protocols, and identify potential gaps in their plans. By simulating real-world scenarios, training sessions help build trust and communication among all parties, including local agencies, first responders, and community organizations. Regularly scheduled drills ensure that

Agreement No. EM-22-117-2028

everyone involved is capable of working together seamlessly under pressure, enhancing the overall efficiency and effectiveness of the emergency response.

1.4 The Importance of Unified Coordination in Emergency Response Unified coordination is essential for ensuring a seamless and effective emergency response. By streamlining communication and operations among local government entities, emergency services, and community partners, a unified approach fosters collaboration while minimizing the risk of confusion or duplication of efforts. This coordinated effort ensures that all parties are aligned toward common goals, with clearly defined roles and responsibilities for each entity involved. Establishing a centralized system for decision-making and information sharing will enable Agency to respond quickly and efficiently to emergencies. Ultimately, this enhanced coordination improves the overall effectiveness of disaster response and recovery, ensuring that resources are utilized optimally and that communities are better protected during times of crisis.

1.5 The Role of Resource Sharing in Enhancing Emergency Response and Recovery Resource sharing is a crucial element in improving the overall effectiveness of emergency preparedness, response, and recovery efforts. By pooling personnel, equipment, facilities, and expertise from various agencies, can optimize their resources and address any gaps in capabilities.

This collaborative approach ensures that critical assets, such as specialized equipment or highly trained personnel, are deployed efficiently to areas where they are needed most, reducing response times and improving the effectiveness of disaster management. Furthermore, resource sharing strengthens the system's resilience by allowing greater flexibility and adaptability in the face of emergencies. This unified approach not only enhances the response and recovery process but also fosters a more agile and resourceful emergency management framework capable of handling diverse challenges.

1.6 Community Resilience
Building community resilience involves actively engaging schools, nonprofits, and NGOs to support a range of critical services during and after a disaster. These organizations play a vital role in providing shelter, mental health assistance, food distribution, and recovery programs, ensuring that the needs of affected individuals and families are met. Schools can serve as emergency shelters or distribution points, while nonprofits and NGOs often have established networks and expertise in offering immediate relief and long-term recovery assistance. By collaborating with these community-based groups, agencies can create a more robust and comprehensive support system that promotes recovery and strengthens the community's ability to bounce back from future crises.

1.7 Enhancing Emergency Management through Service Integration and Collaboration By integrating services across various sectors, agencies can greatly improve the efficiency and effectiveness of their emergency management efforts. This collaborative approach streamlines processes reduces redundancy and ensures that resources are deployed where they are needed most, allowing for a more responsive and agile system. Integrating services promotes better coordination between local government agencies, emergency responders, healthcare providers, and community organizations, creating a unified front when responding to disasters. This interconnected framework not only strengthens the immediate response but also builds a more resilient system that protects residents and critical infrastructure. Ultimately, by fostering collaboration and integration, agencies can enhance their ability to adapt to and recover from future emergencies, creating a safer, more prepared community.

Agreement No. EM-22-117-2028

2. STRENGTHENING EMERGENCY MANAGEMENT THROUGH STRATEGIC COLLABORATION AND

SPECIALIZED SUPPORT
EMDUS partners directly work with your leadership to provide specialized coordination and strategic guidance across all facets of emergency management. This collaboration streamlines critical operations, ensures compliance with industry standards, and delivers a fully unified program that enhances preparedness, response, recovery, and mitigation efforts. By working with EMDUS, Agency will gain access to expertise and leadership that ensures a comprehensive, well-organized response to any emergency, such as:

2.1 Strengthening Emergency Response with Specialized Personnel Support EMDUS strengthens Agency's emergency response capacity by providing highly qualified, dedicated emergency management personnel who seamlessly integrate with your local agencies. Depending on your service level, EMDUS assigns an Emergency Services Coordinator (ESC) who oversee the overall management of emergency operations, while a backup Emergency Management Program Supervisor (EMPS) ensures continuity of leadership and decision-making in the absence of the ESC. This dual support structure ensures that Agency remains well-prepared and responsive, improving the effectiveness and coordination of your emergency management efforts. By bolstering your team with EMDUS personnel, Agency enhances its resilience and capability to navigate any crisis.

2.2 Unlocking Key Benefits Through Partnership with EMDUS Partnering with EMDUS offers Agency dedicated support, strategic collaboration, and access to critical funding opportunities. The expertise and leadership provided by EMDUS professionals help ensure Agency is thoroughly prepared for emergencies. These specialists offer invaluable guidance on best practices, operational strategies, and disaster readiness. EMDUS personnel serve as the primary point of contact for all emergency management activities, acting as liaisons between local agencies, departments, and external organizations. This coordination fosters seamless communication, reduces confusion during crises, and ensures resources are mobilized efficiently. By working with EMDUS, Agency enhances its emergency management capabilities while also benefiting from vital funding opportunities and a more resilient community.

2.3 Building Stronger Emergency Networks Through Strategic Collaboration EMDUS plays a vital role in fostering collaboration among local, county, state, and federal agencies, as well as private-sector and community organizations. Through these strategic partnerships, EMDUS ensures a well-coordinated and efficient approach to emergency management, creating a network of stakeholders capable of quickly mobilizing resources and responding to emergencies. By integrating the strengths of government agencies, private-sector entities, and non-profit organizations, this collaborative framework improves communication, resource distribution, and crisis response. EMDUS strengthens the collective ability of all parties involved, ensuring that communities recover quickly and become more resilient in the face of future disasters.

3. IMPROVED FISCAL RECOVERY AND RISK REDUCTION IN EMERGENCY MANAGEMENT Effective fiscal recovery and risk reduction are crucial in the mitigation and recovery phases of emergency management. These efforts ensure that agencies can efficiently restore operations, minimize financial losses, and enhance resilience against future disasters. Adopting best practices and compliance with regulatory frameworks such as the California Standardized Emergency Management System (SEMS), the National Incident Management System (NIMS), and laws such as AB 2140 significantly improve these outcomes.

Agreement No. EM-22-117-2028

3.1 Fiscal Recovery in Mitigation and Recovery Phases
Pre-disaster financial planning plays a vital role in ensuring agencies have the resources needed to respond effectively to emergencies. Establishing dedicated emergency funds and pre-arranged financial mechanisms allows for rapid response and recovery efforts. Conducting thorough risk assessments and cost-benefit analyses helps prioritize mitigation projects. Additionally, reducing financial exposure through risk transfer mechanisms, such as insurance and contingency funds, provides an added layer of financial security against unforeseen disasters.

3.2 Maximizing Financial Efficiency in Post-Disaster Recovery Maximizing the efficient use of federal and state funds is critical for agencies seeking financial stability post-disaster. By leveraging federal programs such as Federal Emergency Management Agency’s (FEMA) Public Assistance and Hazard Mitigation Grant Programs, agencies can offset the high costs associated with emergency response and recovery. Similarly, utilizing state disaster relief funds and insurance mechanisms provides additional financial support. Ensuring strict compliance with financial reporting requirements is necessary to maintain eligibility for future funding, avoid deobligation, and ensure a steady stream of resources for ongoing recovery efforts.

3.3 Effective Grant Support and Compliance for Disaster Recovery Streamlined grant management and compliance processes ensure that agencies can effectively secure and utilize funding without the risk of financial mismanagement. Compliance with funding requirements prevents the de-obligation of critical funds, ensuring they remain available for essential recovery efforts. Transparent financial tracking and auditing systems help optimize resource allocation, ensuring that funds are used efficiently and effectively. Proper training for staff on grant administration best practices further mitigates the risk of financial mismanagement, ensuring that all funding sources are managed responsibly.

3.4 Leveraging Public-Private Partnerships for Disaster Recovery Public-private partnerships serve as a key component in supporting disaster recovery efforts.

Engaging with private sector entities to fund and implement recovery initiatives allows agencies to expand their financial resources beyond government funding. Encouraging community-based financial resilience programs further supports individuals and businesses, promoting economic stability. Collaborations with non-profits provide additional funding and logistical support, allowing for a more comprehensive and effective disaster response and recovery strategy.

4. RISK REDUCTION DURING MITIGATION AND RECOVERY
The implementation of hazard mitigation plans is an essential strategy for reducing risks during the recovery phase. By identifying vulnerabilities and investing in both structural and non-structural mitigation measures, agencies can strengthen their resilience against future disasters. Incorporating land-use planning, infrastructure improvements, and building code enhancements helps minimize risks while ensuring community safety. Regular updates and reassessments of mitigation strategies ensure that plans remain relevant and adaptable to evolving threats.

4.1 Enhancing Community Preparedness for Risk Reduction Strengthening community preparedness is another vital component of risk reduction. Conducting public education campaigns and emergency drills equips residents with the knowledge and skills needed to respond effectively in emergencies. Establishing resilient communication systems and emergency response protocols enhances coordination and response efforts during disasters.

Agreement No. EM-22-117-2028

Providing incentives for residents and businesses to engage in preparedness activities fosters a culture of resilience and proactive risk management.

4.2 Integrating Climate Adaptation into Disaster Mitigation Integrating climate adaptation strategies into disaster mitigation efforts further enhances an agency’s ability to withstand environmental hazards. Utilizing climate data to inform mitigation planning ensures that strategies remain aligned with evolving climate risks. Enhancing natural disaster defenses, such as floodplain management and wildfire buffer zones, reduces exposure to climaterelated disasters. Incorporating green infrastructure and nature-based solutions helps mitigate climate risks while promoting environmental sustainability.

5. BENEFITS OF COMPLIANCE WITH SEMS, NIMS, AND RELEVANT LAWS Adherence to SEMS, NIMS, and relevant laws provides multiple benefits to agencies, including enhanced coordination and communication. Ensuring interoperability between local, state, and federal agencies during emergencies streamlines response efforts and reduces duplication. Strengthening mutual aid agreements and multi-agency coordination efforts enhances efficiency, ensuring that agencies can effectively manage emergency situations.

5.1 Expanding Funding Opportunities Through Compliance
Increased funding opportunities are another key benefit of compliance. Many federal and state disaster relief programs require adherence to SEMS and NIMS as a prerequisite for receiving funds. AB 2140 allows local agencies to integrate their hazard mitigation plans into their general plans, making them eligible for additional financial relief. Demonstrating adherence to best practices also attracts grant funding and private investment, further bolstering financial resources.

5.2 Legal and Regulatory Protection Through Compliance
Legal and regulatory protection is a crucial benefit of adhering to established standards, providing agencies with a solid foundation to justify their actions in legal and regulatory contexts. Compliance with national best practices reduces liability risks by demonstrating due diligence, minimizing legal exposure, and mitigating costly disputes. It strengthens the legal justification for emergency decisions, ensuring that actions align with recognized frameworks and are defensible in court. By following regulatory guidelines, agencies reduce exposure to litigation and avoid claims of arbitrary decisionmaking, fostering public trust and operational consistency. Ultimately, compliance serves as a safeguard against legal challenges, allowing agencies to focus on effective emergency response and governance without the burden of legal uncertainties.

5.3 Enhancing Disaster Response through Standardized Command Structures and Coordination Improved disaster response efficiency is directly tied to the establishment of standardized command structures. These structures provide a clear, organized framework for emergency personnel, ensuring that decision-making is streamlined and that all responders are operating with a shared understanding of their roles and responsibilities. The implementation of a standardized command system not only reduces confusion during a crisis but also allows for more rapid and effective decision-making. In addition, continuous training and preparedness efforts contribute to better response times and more coordinated efforts across all teams. When elected officials and emergency management professionals work closely together, the overall disaster response is strengthened, ensuring that the response is not only fast but also effective in meeting the needs of the community. By fostering a unified approach, agencies can better manage resources, communicate effectively, and ultimately minimize the impact of disasters on residents and critical infrastructure.

Agreement No. EM-22-117-2028

5.4 Building Community Resilience and Economic Stability Through Effective Disaster Management Community resilience and economic stability are vital outcomes of a well-executed disaster management strategy. When disaster response and recovery efforts are carried out efficiently, recovery times are significantly reduced, minimizing economic disruptions. This allows businesses to resume operations quickly, ensuring that local economies remain functional. In addition, strengthening infrastructure and investing in preparedness measures help lower the long-term costs associated with disaster recovery, alleviating the financial strain on agencies. Effective disaster management provides a solid foundation for economic recovery by safeguarding local businesses, maintaining workforce stability, and protecting tax revenue streams. As a result, communities are better equipped to remain financially viable and continue to thrive, even in the aftermath of a disaster, promoting sustained growth and stability in the long run.

5.5 Public Scrutiny, Loss of Confidence, and Political Fallout Failure to implement effective fiscal recovery and risk reduction measures can lead to significant public scrutiny, eroding trust in Agency. Poor financial recovery efforts can result in public outrage, creating pressure on leadership to justify their decisions and actions.

Ineffective disaster management can also lead to political consequences, including loss of public office, diminished credibility, and reputational damage for staff and politicians.

Moreover, failure to comply with state and federal regulations may trigger audits, funding withdrawal, and potential legal actions against the Agency.

5.6 Enhancing Fiscal Recovery and Risk Reduction Through Regulatory Compliance Agency’s commitment to adhering to the SEMS, NIMS, AB 2140, and national best practices plays a crucial role in strengthening its financial resilience and disaster recovery capabilities.

By proactively integrating these frameworks into emergency management operations, agencies can ensure more efficient financial management, access critical funding opportunities, and minimize the risk of funding de-obligation. Compliance with these standards also streamlines disaster response and mitigation efforts, enabling agencies to respond swiftly and effectively to emergencies while reducing long-term recovery costs.

Ultimately, these measures foster a more resilient and financially stable community, better equipped to withstand and recover from future disasters.

6. SPECIALIZATION IN THE FOUR PHASES OF EMERGENCY MANAGEMENT Our expertise spans the four essential phases of emergency management, ensuring a proactive, coordinated, and effective approach to disaster preparedness, response, recovery, and mitigation.

Emergency management is a dynamic and continuous process aimed at minimizing the impact of disasters, protecting lives and property, and strengthening community resilience.

By integrating the following four phases into a comprehensive emergency management strategy, we help agencies, organizations, and communities anticipate potential hazards, respond efficiently, and recover resiliently. Our approach is rooted in collaboration, innovation, and a deep commitment to ensuring safety and preparedness at every level, such as:

6.1 Mitigation: Building a Resilient Foundation Through Proactive Mitigation and Strategic Planning

Agreement No. EM-22-117-2028

Effective mitigation requires a proactive approach to addressing hazards, strengthening community resilience, and securing essential funding to support long-term risk reduction efforts. A strong disaster resilience foundation begins with identifying vulnerabilities, assessing potential threats, and implementing strategic planning measures that prioritize public safety and infrastructure protection.

EMDUS plays a critical role in this process by conducting a comprehensive Hazard Identification and Risk Assessment (HIRA) for the Agency, ensuring that all potential risks are thoroughly analyzed and addressed. Through the integration of targeted mitigation strategies, such as infrastructure enhancements, land-use planning, and community education initiatives, EMDUS helps agencies reduce exposure to disasters, minimize financial losses, and create a safer, more resilient future, such as:

6.1.1 Land Use Planning - Land use planning and building codes play a critical role in disaster risk reduction by ensuring that developments align with safety regulations designed to minimize the impacts of natural and human-made disasters. Effective land use planning helps identify hazard-prone areas, guiding development away from regions susceptible to floods, earthquakes, wildfires, and other threats. By implementing zoning laws and environmental assessments, agencies can control where and how structures are built, reducing vulnerabilities and enhancing community resilience.

6.1.2 Building Codes - Building codes complement land use planning by establishing construction standards that improve structural integrity and occupant safety. These regulations mandate the use of disaster-resistant materials, proper engineering techniques, and design features that mitigate risks associated with extreme weather events, seismic activity, and other hazards. Regular code updates based on scientific research and lessons learned from past disasters ensure that buildings remain resilient to emerging threats.

6.1.3 Infrastructure Resilience - Strengthening critical infrastructure is vital for community resilience and the continuity of essential services during disasters. Key systems like transportation, energy, water, and healthcare must withstand hazards such as earthquakes, floods, and cyberattacks. This requires hazard-resistant design, including seismic retrofitting, flood barriers, and smart grids, along with regular maintenance and risk assessments to prevent costly damage. Integrating technologies like real-time monitoring and predictive analytics enhances early detection and mitigation. By investing in resilient infrastructure, governments and organizations improve disaster preparedness, recovery capabilities, and long-term security for communities.

6.1.4 Community Education - Community education is crucial for promoting awareness and preparedness, ensuring that individuals and businesses understand risks and know how to respond effectively to disasters. Public outreach programs, workshops, and emergency drills help equip communities with the knowledge and skills needed to mitigate risks, develop emergency plans, and access critical resources. Schools, workplaces, and local organizations play a key role in spreading preparedness messages, while digital platforms and social media enhance real-time communication. By fostering a culture of awareness and readiness, community education empowers people to take proactive measures, reducing the overall impact of disasters and strengthening resilience.

6.1.5 Environmental Management - Environmental management plays a vital role in mitigating disaster risks by protecting and preserving natural resources that serve as natural barriers against hazards. Healthy ecosystems, such as wetlands, forests, and mangroves, help absorb floodwaters, reduce soil erosion, and buffer against extreme weather events. Sustainable land-use practices, reforestation efforts, and pollution control measures contribute to longterm environmental resilience, minimizing the impact of disasters like droughts, landslides, and wildfires. Additionally, integrating environmental conservation into disaster planning

Agreement No. EM-22-117-2028

ensures that communities not only reduce their vulnerability but also promote sustainable development. By safeguarding natural resources, environmental management strengthens resilience and enhances the ability to withstand and recover from disasters.

6.1.6 Enhancing Mitigation - EMDUS plays a vital role in enhancing mitigation programs by helping agencies secure essential funding for disaster mitigation through expert guidance on grant applications and compliance. By assisting communities in identifying eligible projects, developing strong proposals, and aligning with federal and state funding criteria, EMDUS ensures access to key programs like FEMA’s Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), and the Flood Mitigation Assistance (FMA) program. Additionally, developing a Local Hazard Mitigation Plan (LHMP) enables communities to assess vulnerabilities, prioritize risks, and create strategic actions to reduce disaster impacts. An approved LHMP enhances eligibility for federal funding, supporting risk reduction projects that improve public safety, infrastructure resilience, and long-term community preparedness, such as:

6.1.6.1 Building Resilient Infrastructure and Communities (BRIC) – The BRIC program is a federal hazard mitigation initiative administered by the Federal Emergency Management Agency (FEMA). Designed to reduce risks before disasters occur proactively, BRIC provides funding and resources to support state, local, tribal, and territorial (SLTT) governments in strengthening community resilience against natural hazards.

6.1.6.2 Flood Mitigation Assistance (FMA) – The FMA program is a federal grant initiative managed by FEMA. Designed to reduce or eliminate the risk of repetitive flood damage, FMA provides funding to SLTT governments for projects that help mitigate flood hazards in high-risk areas.

6.1.6.3 Hazard Mitigation Grant Program (HMGP) – The HMGP is a federal program administered by FEMA that provides funding to SLTT governments to implement longterm hazard mitigation measures. The goal of HMGP is to reduce the impact of future disasters, enhance community resilience, and decrease the reliance on federal disaster recovery assistance.

6.1.6.4 Grants Coordination and Support – Securing Funds for Risk Reduction. Grants during this phase focus on reducing risks and preventing future disasters. Key funding sources include:

6.1.6.4.1 Hazard Mitigation Grant Program (HMGP) – Provides funding to states, tribes, and local governments for long-term hazard mitigation projects that reduce disaster risks and protect lives and property.

6.1.6.4.2 Emergency Management Performance Grant (EMPG) – supports SLTT emergency management agencies in building and sustaining preparedness capabilities under the National Preparedness System.

6.1.6.4.3 State Homeland Security Program (SHSP) – Provides risk-based funding to support prevention, protection, mitigation, response, and recovery efforts against terrorism and other threats.

6.1.6.5 California Assembly Bill 2140 (AB 2140) – This legislation enhances cost-sharing opportunities under the California Disaster Assistance Act (CDAA) for communities that integrate their LHMP into the Safety Element of their General Plan, helping them secure additional funding for disaster resilience.

6.1.6.6 Financial Implications of a Catastrophic Event and the Importance of Compliance – A catastrophic earthquake can impose overwhelming financial burdens on an agency, with recovery costs soaring to unprecedented levels. Effective

Agreement No. EM-22-117-2028

disaster response and recovery require substantial funding, often shared among Federal, State, and Local Governments. Below is an outline of potential disaster expenses and an example of the cost-sharing distribution to illustrate how these costs are allocated. However, agencies that fail to comply with California Assembly Bill 2140 risk losing access to essential financial relief, further exacerbating the economic strain caused by the disaster. Ensuring compliance with AB 2140 and other regulatory frameworks is crucial for securing the maximum available funding and mitigating the long-term fiscal impact of such catastrophic events. As an example, if a disaster costs the Agency $100,000,000.00 in response and recovery costs, the cost-shared reimbursement will be as follows:

COST SHARE OVERALL COST SHARE
Total Disaster Cost to Agency: $ 100,000,000.00
Federal Government Cost Share (75%) Pays: $ 75,000,000.00 State Government Cost Share Pays (75% of the remaining 25%): $ 18,750,000.00 Agency Cost Share Pays: $ 6,250,000.00
Agency compliant with AB 2140, no cost to the Agency: $ 0.00 Mitigation Conclusion: Strengthening Resilience Through Mitigation and Strategic Planning - Building a resilient foundation for communities requires a proactive and multi-faceted approach to disaster mitigation, planning, and resource management. EMDUS plays a key role in enhancing longterm resilience by helping Agency identify vulnerabilities, develop hazard mitigation strategies, and secure essential funding through programs such as FEMA’s HMGP, BRIC, and FMA. By integrating land use planning, building codes, infrastructure resilience, community education, and environmental management, we ensure that communities are better prepared to face future hazards. Through continuous support in grants coordination, compliance with state and federal regulations, and expert guidance, EMDUS helps agencies mitigate risks, reduce potential disaster impacts, and strengthen their financial capacity to respond to catastrophic events, ultimately fostering safer, more resilient communities.

6.2 Preparedness: Comprehensive Preparedness for Effective Emergency Management Preparedness is a critical component of emergency management, requiring a proactive approach to planning, training, and resource management. This involves developing comprehensive Emergency Operations Plans (EOPs), conducting training programs and exercises, enhancing public education and communication strategies, and establishing mutual aid agreements with neighboring agencies to strengthen response capabilities. To ensure operational readiness, EMDUS provides a full suite of preparedness services designed to help Agency meet the requirements of the California Emergency Services Act while enhancing their overall emergency response capabilities. Through strategic planning, training, and resource coordination, EMDUS ensures that agencies are fully equipped to handle emergencies effectively, minimizing risks and improving disaster response outcomes:

6.2.1 Strategic Planning and Continuous Improvement – Plan development in emergency management is the structured process of creating, organizing, and refining comprehensive response strategies to address potential disasters and emergencies. Plan Maintenance and Continuous Improvement by regularly reviewing and updating emergency plans based on new threats or incidents, policy changes, and technological advancements.

6.2.2 Specialized Readiness Training for Critical Roles – Specialized readiness training for critical roles focusing on high-risk, complex, or technical aspects of disaster response that require enhanced knowledge, hands-on practice, and often certifications to ensure

Agreement No. EM-22-117-2028

effectiveness in real-world emergencies. Enhances operational effectiveness and ensures that responders execute their roles with precision under extreme conditions.

6.2.3 Enhancing Public Trust and Confidence – Enhancing public trust and confidence is essential for effective emergency management, as it reassures communities that response teams are well-prepared and capable of handling crises. When response teams undergo rigorous training, simulations, and continuous professional development, it demonstrates their commitment to protecting public safety. This preparedness not only ensures a quicker, more efficient response during emergencies but also fosters a sense of security and trust within the community. By showcasing their expertise and readiness, response teams can gain public confidence, strengthen community resilience, and ensure a more coordinated, effective response in times of crisis.

6.2.4 Validating Preparedness Through Exercises – Validating preparedness through exercises is a crucial component of emergency management, as it allows agencies to test, evaluate, and refine response plans, operational procedures, and interagency coordination in a controlled environment before a real-world disaster strikes. These exercises simulate various disaster scenarios, providing valuable insights into the effectiveness of response strategies and highlighting areas for improvement. By engaging in regular drills and tabletop exercises, agencies can identify gaps in communication, resource allocation, and decisionmaking processes, ensuring that teams are better prepared and more efficient when responding to actual emergencies. This proactive approach strengthens overall readiness, reduces response times, and enhances the effectiveness of disaster management efforts.

6.2.5 Strengthening Response Through Simulation - Strengthening response through simulation is vital for improving emergency preparedness, as it allows agencies to identify gaps, weaknesses, and areas for improvement in their response efforts. These exercises create a controlled environment where participants can practice their specific roles, test communication systems, and refine decision-making processes without the stress and chaos of a real disaster. By simulating various emergency scenarios, agencies can assess their readiness, evaluate the effectiveness of operational procedures, and strengthen coordination between teams and organizations. This proactive approach ensures that when a real emergency occurs, response teams are better equipped, more efficient, and capable of managing complex situations effectively.

6.2.6 Empowering Communities Through Education and Training – Empowering communities through education and training enhances disaster preparedness by fostering active engagement and collaboration among residents, volunteers, and homeowners’ associations (HOAs). The Community Emergency Response Team (CERT) Training Program is a key tool in this effort, providing individuals with essential skills and hands-on training to respond effectively in emergencies. By educating community members on topics like basic first aid, fire safety, search and rescue, and emergency communication, CERT ensures that local populations are better prepared to handle disasters independently or in coordination with emergency responders. This proactive approach not only strengthens public resilience but also builds a culture of preparedness and mutual support, ultimately improving community-wide disaster response and recovery efforts.

Preparedness Conclusion: Strengthening Emergency Preparedness for Effective Response - Comprehensive preparedness is the cornerstone of effective emergency management, ensuring that Agencies are equipped to respond to disasters with efficiency and confidence. EMDUS supports this by providing strategic planning, specialized training, and exercises that improve operational readiness and resource coordination. Through continuous improvement of emergency plans, hands-on training

Agreement No. EM-22-117-2028

for critical roles, and empowering communities through education, EMDUS strengthens public trust and ensures that response teams are always prepared for the unexpected. Our commitment to validating preparedness through exercises and simulations further enhances response capabilities, ensuring that agencies are well-prepared to face real-world challenges. Ultimately, these proactive measures foster a resilient and well-coordinated emergency management system that minimizes risks and improves disaster response outcomes.

6.3 Response: Effective Coordination Through Established Response Frameworks Response efforts are streamlined and coordinated through the use of standardized systems such as the Incident Command System (ICS), SEMS, and NIMS. These frameworks enable the efficient activation of the Emergency Operations Center (EOC), ensuring a well-organized and effective response to emergencies.

6.3.1 Supporting Field Activities During a Catastrophic Event - During a catastrophic event, it is crucial for the Agency’s EOC to provide vital support to field activities, ensuring coordinated and effective response efforts. This includes managing and supporting operations like urban search and rescue, medical response, and evacuation planning, which require seamless communication and resource allocation. The EOC facilitates realtime information sharing, enabling first responders and partner agencies to make informed decisions quickly. Additionally, the EOC plays a key role in implementing public safety measures, such as sheltering displaced populations and activating alert and warning systems to keep the public informed and safe. This centralized coordination ensures that field operations are well-supported and the overall response is efficient and organized.

When disaster strikes, a swift and coordinated response is essential. Our 24/7 Duty Officer Program ensures immediate action, providing reliable emergency response around the clock. Backed by experienced personnel, strong agency partnerships, and advanced response equipment, we are committed to protecting communities with readiness and expertise.

6.3.2 Dedicated On-Call Duty Officers: Always Ready - EMDUS maintains a team of highly trained duty officers who are on standby 24/7, 365 days a year, ensuring that no emergency goes unanswered. Whether responding to natural disasters like wildfires and floods, or managing hazardous material spills and other critical incidents, our duty officers are always ready to assess the situation, mobilize resources, and coordinate an immediate response.

With their expertise and availability around the clock, EMDUS ensures that communities receive timely, efficient assistance whenever emergencies arise, reinforcing public safety and rapid recovery.

6.3.3 Building Strong Partnerships for Effective Disaster Response - Effective disaster response depends on strong collaboration among various agencies and organizations.

EMDUS works closely with key emergency partners, including the Riverside County Sheriff’s Office, CAL FIRE/Riverside County Fire, county departments, utilities, school districts, local and tribal governments, and private and non-profit organizations. These partnerships enhance coordination by streamlining communication, improving resource sharing, and ensuring a unified approach to emergency operations. By fostering strong interagency relationships, EMDUS strengthens overall preparedness and response efforts, enabling a more efficient and effective disaster management system that benefits the entire community.

6.3.4 Expert Emergency Operations Center (EOC) Management - In times of crisis, a wellcoordinated EOC serves as the backbone of an effective response, ensuring seamless communication and decisive action. EMDUS specializes in expert EOC management,

Agreement No. EM-22-117-2028

transforming it into a centralized hub for coordination and operational efficiency. With Agency’s support, we help ensure the EOC is staffed with trained personnel in key roles, utilizing streamlined processes to maintain control in rapidly evolving situations. By enhancing organization, resource management, and real-time decision-making, our approach strengthens the EOC’s ability to respond effectively to any emergency, safeguarding communities and critical infrastructure.

6.3.5 Optimizing Staff and Enhancing Situational Awareness – EMDUS prioritizes optimizing existing staff by ensuring that key emergency management roles—from the Director of Emergency Services to logistics specialists—are filled by trained professionals who can effectively execute their responsibilities. By leveraging advanced tools such as GIS mapping, real-time data tracking, and WebEOC resource management systems, we enhance situational awareness and decision-making capabilities. These technologies provide a clear, real-time picture of evolving incidents, allowing leadership to visualize critical information, coordinate responses efficiently, and deploy resources where they are needed most. This strategic approach strengthens emergency operations, ensuring a swift and effective response to any crisis. EMDUS ensures that information flows seamlessly across agencies and up to the Operational Area, fostering a unified and proactive response.

Whether managing natural disasters, public health emergencies, or large-scale security incidents, our specialized EOC management services empower organizations to respond rapidly, mitigate risks, and support the community.

6.3.6 Public Information and Crisis Communication - Effective communication is critical during emergencies, ensuring that the public receives timely, accurate, and actionable information. EMDUS’s Public Information & Crisis Communication Team collaborates with the Agency ’s Public Information Officer (PIO) to maintain clear and consistent messaging across all platforms. This includes facilitating press briefings, managing social media updates, issuing emergency alerts, and coordinating with media and community leaders.

By proactively addressing public concerns and preventing misinformation, our team helps build trust, enhance preparedness, and ensure that communities stay informed and responsive during crises.

Response Conclusion: Ensuring Coordinated and Efficient Disaster Response - In times of crisis, effective coordination and seamless communication are critical to managing and mitigating the impacts of a disaster. EMDUS excels in providing structured support through established response frameworks like ICS, SEMS, and NIMS, which streamline the activation of Emergency Operations Centers (EOCs) and ensure efficient resource allocation and decision-making. Our dedicated duty officers, expert EOC management, and strong partnerships with key agencies ensure timely, coordinated responses to emergencies. By optimizing staff roles, enhancing situational awareness, and facilitating crisis communication, EMDUS strengthens overall disaster response efforts, helping communities recover more quickly and efficiently. Through these comprehensive efforts, we ensure that agencies are well-prepared and capable of handling any crisis with confidence.

6.4 Recovery: Comprehensive Disaster Recovery and Resilience EMDUS plays a vital role in guiding communities through the recovery process by coordinating damage assessments, facilitating financial assistance, and ensuring the swift restoration of critical infrastructure and services. Our approach includes implementing business continuity and economic recovery strategies to help local economies rebound while planning for long-term community rebuilding and resilience. Additionally, we prioritize mental health and social services support, recognizing the lasting impact disasters have on individuals and families. By providing structured

Agreement No. EM-22-117-2028

recovery efforts and fostering resilience, EMDUS helps communities rebuild stronger, ensuring they are better prepared for future challenges.

6.4.1 Strengthening Communities Through Resilient Recovery - Resilient rebuilding is just as essential as preparedness, ensuring that communities recover effectively and emerge stronger after a disaster. EMDUS supports this process by integrating safer building practices, sustainable solutions, and risk-reduction strategies into recovery efforts. By focusing on long-term resilience, we help communities not only restore what was lost but also enhance their ability to withstand future challenges.

6.4.2 Securing Vital Disaster Recovery Funding - EMDUS has a proven track record of successfully securing essential recovery reimbursement. Through our expertise in navigating the State and Federal reimbursement processes and meeting compliance requirements, we help communities obtain the necessary funding to support disaster response and short and long-term recovery efforts.

6.4.3 Expertise in FEMA and State Compliance Requirements - EMDUS possesses in-depth knowledge of FEMA and state reimbursement compliance requirements, ensuring that disaster recovery-eligible projects meet all necessary standards. Our team navigates complex regulations and guidelines, helping to maintain and secure eligibility for vital disaster recovery reimbursement.

6.4.4 Hands-On Support for Disaster Recovery and Operational Readiness - EMDUS provides hands-on support to ensure ongoing disaster recovery reimbursement success through continuous training, exercises, and maintaining operational readiness. This proactive approach enhances skills, fosters collaboration, and strengthens overall recovery efforts, ensuring communities are ready to bounce back quickly when disaster strikes.

6.4.5 Collaborative Community Engagement and Recovery - EMDUS emphasizes a collaborative approach to community engagement and recovery, working closely with local governments, organizations, and residents. By fostering strong partnerships and open communication, we ensure that recovery efforts reflect the needs and priorities of the community. This inclusive process strengthens resilience, accelerates recovery, and ensures that all stakeholders are actively involved in rebuilding and improving their environment.

6.4.6 Maximizing Disaster Recovery Funding - No agency is equipped with a dedicated budget for disaster response, and financial constraints often limit available resources. EMDUS understands the importance of recovering funds spent during disaster events. The Disaster Recovery process involves identifying, documenting, and submitting eligible expenses for reimbursement, ensuring that agencies are not left to bear the full financial burden of response and recovery efforts. This approach helps alleviate fiscal pressures and supports long-term resilience.

6.4.6.1 Ensuring Maximum Disaster Reimbursement Recovery - As detailed in section

6.1.6.6, agencies have access to various cost-sharing options that can substantially offset disaster-related expenses. However, without careful tracking and documentation, agencies may miss out on millions of dollars in potential reimbursements. To mitigate this risk, EMDUS provides dedicated support through an EMD Recovery Specialist. This specialist helps navigate the complexities of disaster reimbursement, ensuring compliance with funding requirements and optimizing the financial recovery process to maximize reimbursements.

6.4.6.2 Turning Disaster Recovery into Financial Resilience - Successful disaster recovery not only aids in restoring communities but also leads to revenue

Agreement No. EM-22-117-2028

generation by recouping funds spent on response and recovery efforts. By effectively leveraging reimbursement processes, agencies can recover costs and return critical resources to their budgets. This strengthens their financial resilience, ensuring that funds are available for future emergency response needs and helping maintain long-term preparedness and recovery capabilities.

6.4.6.3 Proactive Financial Preparedness for Disaster Response - In addition to postdisaster reimbursement, pre-disaster financial preparedness is crucial for ensuring that agencies are ready to meet evolving eligibility requirements. The EMDUS representative works closely with agencies’ staff to stay ahead of changing funding policies and eligibility criteria, helping to position agencies for success before the next disaster strikes. This proactive approach ensures that resources are available when needed and that they are fully prepared for future response efforts.

Conclusion: Strengthening Financial Resilience for Future Disasters - By establishing robust financial tracking, documentation, and compliance practices, EMDUS ensures that agencies are not only prepared to recover funds after a disaster but also positioned to meet evolving eligibility requirements for future funding opportunities. This proactive approach minimizes financial strain, helps agencies capitalize on available resources, and strengthens long-term resilience. With the right preparedness measures in place, communities can ensure they are ready to respond effectively and recover quickly when the next disaster strikes, reinforcing their ability to protect public safety and recover swiftly.

7. Strengthening Leadership and Multi-Agency Coordination EMDUS goes beyond the essential phases of emergency management by offering expert leadership support to ensure streamlined and effective operations. We focus on establishing clear roles and responsibilities, defining the authority of emergency management personnel, and ensuring full compliance with ICS, SEMS, and NIMS standards for seamless coordination. Our approach encourages strong collaboration across multiple agencies, including law enforcement, fire services, EMS, public health, public works, and local government—while also developing mutual aid agreements. We ensure efficient coordination with state and federal agencies, such as CalOES, FEMA, and DHS, for compliance and additional support when needed.

7.1 Access to Exclusive Resources - Partnering with EMDUS grants Agency access to exclusive resources, including automatic inclusion in critical projects such as the LHMP and EOP. Additionally, Agency will benefit from opportunities for grant funding, disaster recovery resources, and specialized training programs. Your assigned ESC also serves as an EMD Duty Officer, bringing real-world expertise and applying best practices from large-scale incidents to enhance your emergency preparedness.

7.2 Commitment to Public Service Excellence - At EMDUS, our foremost priority is to serve the public with dedication, integrity, and efficiency. We are committed to delivering professional, transparent, and effective emergency management support to ensure that communities are well-prepared for any crisis. Our mission is to enhance the readiness of your agency by providing the necessary resources, expertise, and strategies to strengthen resilience and safeguard lives. Through proactive planning, rapid response, and continuous collaboration, we strive to build a safer, more resilient future for all.

7.3 Agency’s First Approach - Your assigned EMDUS Personnel is dedicated primarily to the Agency, ensuring you are fully prepared to respond to and recover from emergencies. However, as part of a mutual aid framework, your EMDUS Personnel may occasionally be deployed to assist in regional disaster response efforts. This opportunity enhances their expertise and brings valuable lessons back to Agency, further improving preparedness and response.

7.4 Extensive Support Network

Agreement No. EM-22-117-2028

EMDUS provides not just assigned personnel, but also access to an extensive support network, including EMD supervisors, managers, and specialized personnel in grant management, disaster recovery, training, and exercises. This partnership ensures that Agency remains at the forefront of emergency management’s best practices, benefiting from the full breadth of our resources and expertise.

7.5 High Professional Standards and Support - EMDUS personnel operate under the highest professional standards, with oversight and support from the County. The County provides standard emergency management equipment, and -specific needs can be accommodated at the Agency’s expense. The EMDUS personnel are equipped with a fully maintained emergency response vehicle, ready to respond to incidents within the assigned area. The Agency is responsible for providing office space, equipment, supplies, and Agency-labeled attire (e.g., polo) to ensure EMDUS Personnel appropriately represent the Agency. Personnel will be available per your contracted service level, responding promptly to local incidents and coordinating with regional partners as needed.

7.6 Commitments - The success of EMDUS personnel in executing their assigned projects hinges on the full support of the Leadership. Their involvement is vital in providing strategic direction, addressing challenges, and securing the necessary resources for successful implementation.

7.7 Formal Work Plan Sign-off - A key element of this support is the formal sign-off on the three-year Agency work plan. This plan serves as a roadmap for aligning priorities, optimizing workflows, and achieving long-term goals. Establishing clear, measurable, and achievable objectives within this period is essential for ensuring progress and accountability.

7.8 Annual Collaboration Meeting for Enhanced Partnership - EMD Executive staff values open communication and collaboration with the Agency’s Executive staff and believes that regular meetings are essential to maintaining a strong, productive relationship. Therefore, we propose meeting with members of the Executive staff at least once per year. These meetings will provide an opportunity to touch base on ongoing initiatives, discuss evolving needs or concerns, and ensure alignment in working toward shared goals. By fostering open dialogue, we can better understand each other’s expectations, identify areas for improvement, and continuously work to exceed those expectations, thereby strengthening our partnership and enhancing overall effectiveness.

7.9 Quarterly Engagement for Continuous Improvement - Leadership and EMDUS personnel must collaborate regularly through quarterly meetings to review ongoing initiatives, assess progress toward established goals, identify potential obstacles, and determine how leadership can provide the necessary support for successful project completion. This consistent engagement will help maintain alignment with the work plan, reinforce leadership’s commitment, and ensure all stakeholders work cohesively to achieve the intended outcomes effectively.

Let EMDUS strengthen your Operational Area’s readiness.

By choosing EMDUS, your Operational Area gains more than an emergency management provider—it gains a dedicated ally committed to protecting public safety, ensuring compliance, and enhancing disaster response and recovery capabilities. Let us handle the complexities of emergency management while you focus on leading your community with confidence.

Agreement No. EM-22-117-2028

EXHIBIT B

PAYMENT PROVISIONS
The Agency shall compensate theCounty for quarterly EMDUS, as set forth below.

1. Summary of Compensation for EMDUS:

The chart below summarizes the annual rates the County will charge for services under this Agreement. The Agency’s selected option is specified therein.

To ensure Agencies receive the appropriate level of support for their emergency management needs, EMDUS offers a range of service levels tailored to different levels of engagement and operational requirements. Each service level outlines the dedicated time an assigned EMDUS personnel will spend working within the Agency, with additional hours as needed and available. Below is a breakdown of each level of service:

1.1 Service Level I (100%) – EMDUS personnel that are assigned to the Agency will, provide 40 hours of on-site service per week. Any additional hours worked beyond the standard 40-hour week on behalf of the Agency will be invoiced at the personnel's hourly rate.

1.2 Service Level II (75%) – EMDUS personnel that are assigned to the Agency will provide 30 hours of on-site service per week. Any additional hours worked beyond 30 hrs. within a 40-hour week on behalf of the Agency will be invoiced for that time at the personnel's actual hourly rate.

OPTION
(X)
ITEM

DESCRIPTION
QUARTER 1

JUL-SEP
QUARTER 2

OCT-DEC
QUARTER 3

JAN-MAR
QUARTER 4

APR-JUN TOTAL
☐
Service
Level II
@ 75% (30 hrs/wk)
$ 36,562.50 $ 36,562.50 $ 36,562.50 $ 36,562.50 $ 146,250.00

1.3 Service Level III (50%) – EMDUS personnel that are assigned to the Agency will provide 20 hours of on-site service per week. Any additional hours worked beyond 20 hrs. within a 40-hour week on behalf of the Agency will be invoiced at the personnel's hourly rate.

OPTION
(X)
ITEM

DESCRIPTION
QUARTER 1

JUL-SEP
QUARTER 2

OCT-DEC
QUARTER 3

JAN-MAR
QUARTER 4

APR-JUN TOTAL
☐
Service
Level III
@ 50% (20 hrs/wk)
$ 24,375.00 $ 24,375.00 $ 24,375.00 $ 24,375.00 $ 97,500.00

1.4 Service Level IV (25%) – EMDUS personnel that are assigned to the Agency will provide 10 hours OPTION
(X)
ITEM

DESCRIPTION
QUARTER 1

JUL-SEP
QUARTER 2

OCT-DEC
QUARTER 3

JAN-MAR
QUARTER 4

APR-JUN TOTAL
☐
Service
Level I
@ 100% (40 hrs/wk)
$ 48,750.00 $ 48,750.00 $ 48,750.00 $ 48,750.00 $ 195,000.00

Agreement No. EM-22-117-2028