Norco City Council
August 19, 2026

AGENDA
City Council
Wednesday, August 19, 2026
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Robin Grundmeyer, Mayor
Gregory Bowen, Mayor Pro Tem
Kevin Bash, Council Member
Greg Newton, Council Member
Fia Sullivan, Council Member

CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN 139-073-006; APN 139-073-009; APN 139-073-013; APN 139- 073-020
Agency Negotiator: City Manager, Public Works Director, City Attorney, City Engineer
Negotiating Parties: City of Norco and Hidden Valley Holdings, LLC/Norco Hills, LLC
Under Negotiation: Price and Terms of Payment
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code section 54956.9(d)(4): 3 Cases
RECONVENE PUBLIC SESSION 7:00 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
INVOCATION Pastor Phil Wozniak
Grace Fellowship Church
PLEDGE OF ALLEGIANCE Mayor Pro Tem Greg Bowen

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS

2. PUBLIC COMMENTS
City Council Agenda - August 19, 2026
This is the time when persons wishing to address the City Council regarding the Consent Calendar or other items within the subject matter jurisdiction of the legislative body, but not separately agendized, may be heard. Public participation is available in person or through the City’s two-way telephonic service in accordance with SB 707. In-person speakers should submit a speaker card to the Meeting Clerk. Remote speakers may join using the Zoom access information provided on this agenda, including the dial-in numbers (+1 669 444 9171 or  +1 669 900 6833, Meeting ID 812 9571 0229) to enter the public comment area. Remote participants may raise their hand by pressing *9 and, when recognized by the City Clerk using the last four digits of their phone number, will be unmuted to provide comments. At the conclusion of the allotted speaking time, unmute permissions will be removed. All comments are limited to three minutes or less.

Under the Ralph M. Brown Act, the City Council cannot discuss or take action on comments regarding non-agendized items.

3. CONSENT CALENDAR
All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the presiding governmental body, any public comments on any of the Consent Items will be heard under Item No. 2 of the Agenda.

There will be no discussion on matters on the Consent Calendar unless an item is pulled for discussion by a member of the governmental body. Items pulled for discussion from the Consent Calendar will be separately considered under Item No. 4 of the Agenda.

3.A. Waive Reading of All Ordinance and Resolution Adoptions on this Agenda and Read by Title Only
RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

Staff Report - Pdf

3.B. Approval of City Council Regular Meeting Minutes
RECOMMENDATION:

Approve the City Council Regular Meeting Minutes of August 5, 2026.

Staff Report - Pdf

3.C. Recap of Actions Taken by the Planning Commission at its Meeting Held on August 12, 2026
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on August 12, 2026.

Staff Report - Pdf

City Council Agenda - August 19, 2026

3.D. Funding Appropriation for the Public Works Office Building Roof Replacement Project
RECOMMENDATION:

Adopt Resolution No. 2026-74 authorizing the appropriation of $45,000 for the Public Works Office Building Roof Replacement Project.

Staff Report - Pdf

3.E. Authorize the City Manager to Enter into a Reciprocal Agreement to Exchange Tax Data Specific to City Business License Information with the Franchise Tax Board
RECOMMENDATION:

Adopt Resolution No. 2026-73, authorizing the City Manager to enter into a reciprocal data exchange agreement with the Franchise Tax Board.

Staff Report - Pdf

3.F. League of California Cities Designation of Voting Delegates RECOMMENDATION:

1. Designate Council Member Bash as the City of Norco's Voting Delegate at the League of California Cities' (LOCC) Annual Conference;

2. Designate Mayor Grundmeyer as the City of Norco's Alternate Voting Delegate at the League of California Cities' (LOCC) Annual Conference; and

3. Authorize the City of Norco delegation the discretion to vote on any resolutions taking into consideration the information they receive at the conference.

Staff Report - Pdf

3.G. Kathy Azevedo Spirit of Norco Recognition Program 2026 Recipient List RECOMMENDATION:

Approve the Kathy Azevedo Spirit of Norco Recognition Program 2026 Recipient List.

Staff Report - Pdf

City Council Agenda - August 19, 2026

3.H. Change Order Request for the Norco MDP Line N-3 Storm Drain Project (Design)
RECOMMENDATION:

Review and approve the Change Order Request in the amount of $13,200 for the Norco MDP Line N-3 Storm Drain Project (Project No. 4214.25) and increase the design contract amount for KWC Engineers to $145,740.

Additionally, authorize Public Works Director, Sam Nelson, to serve as an authorized signer for the Change Order.

Staff Report - Pdf

4. ITEM(S) PULLED FROM CONSENT CALENDAR

5. DISCUSSION / ACTION ITEM(S)

5.A. Three-Year Review of the City of Norco Reserve Policy RECOMMENDATION:

Receive and file.

Staff Report - Pdf

6. PUBLIC HEARING(S)

6.A. Consideration of Cancellation of the November 3, 2026 General Municipal Election and Appointment of Two Council Members to Full Four-Year Terms
RECOMMENDATION:

Conduct a public hearing to consider the cancellation of the November 3, 2026, General Municipal Election and appointment of two Council Member seats to the City Council for full four-year terms. If the City Council chooses to appoint the two candidates who filed nomination papers, Kevin Bash and Greg Newton, the City Council will approve Resolution No. 2026-75.

Staff Report - Pdf

7. CITY COUNCIL / STAFF COMMUNICATIONS

8. ADJOURNMENT
In compliance with the Americans with Disabilities Act, any person who requires a modification or accommodation in order to participate in this meeting is encouraged to contact the City Clerk’s Office at (951) 270-5623 or [email protected] at least 48 hours prior to the meeting so that reasonable arrangements can be made to ensure accessibility. Staff reports are on file in the City Clerk’s Office.

Any writings or documents provided to a majority of the presiding governmental body regarding any

City Council Agenda - August 19, 2026
item on this agenda will be available for public inspection at the City Clerk’s Office during normal business hours at Norco City Hall, located at 2870 Clark Avenue in Norco. The meeting is recorded.

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.A.

To: Honorable Mayor and City Council Members
From: Lisette Free, City Manager
Prepared By: Amanda Hamilton, Deputy City Manager /
Community Operations Director
Department: City Clerk
SUBJECT:

Waive Reading of All Ordinance and Resolution Adoptions on this Agenda and Read by Title Only
RECOMMENDATION:

Waive reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.B.

To: Honorable Mayor and City Council Members
From: Lisette Free, City Manager
Prepared By: Lacey David, Senior Community Development
Specialist
Department: City Clerk
SUBJECT:

Approval of City Council Regular Meeting Minutes
RECOMMENDATION:

Approve the City Council Regular Meeting Minutes of August 5, 2026.

REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

DRAFT - City Council - Aug 05 2026 - Minutes

DRAFT - MINUTES
City Council
Wednesday, August 5, 2026
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 6:00 PM
ROLL CALL Robin Grundmeyer, Mayor
Gregory Bowen, Mayor Pro Tem
Kevin Bash, Council Member
Greg Newton, Council Member
Fia Sullivan, Council Member

CLOSED SESSION
City Attorney Burns read the closed session items into the record.

Mayor Grundmeyer recessed the meeting at 6:00 p.m.

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code section 54956.9: One (1) potential case CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9: Four (4) potential cases
RECONVENE PUBLIC SESSIONS 7:02 PM

REPORT OF ACTION(S) TAKEN IN CLOSED SESSION
City Attorney Burns reported no reportable actions for three of the matters, and the fourth matter was continued until the end of the meeting.

INVOCATION Chaplain Vincent Ball
Riverside County Sheriff's Office
Remembrance of Thomas Platten Jr. of
Norco Citizens Patrol.

PLEDGE OF ALLEGIANCE Mayor Robin Grundmeyer

City Council Minutes - August 5, 2026
PRESENTATION Deputy Rachell Whittenburg
Riverside County Sheriff’s Office

1. CITY COUNCIL REPORTS ON REGIONAL BOARDS
The City Council provided reports on their recent individual participation in committees, commissions, reginal boards, and community organizations.

2. PUBLIC COMMENTS
There were no public comments.

3. CONSENT CALENDAR
Council Member Bash requested item 3.H. to be pulled for discussion.

M/S BASH/GRUNDMEYER to approve the Consent Calendar as presented except for item 3.H. The Motion was carried by the following roll call vote:

AYES: GRUNDMEYER, BOWEN, BASH, NEWTON, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

3.A. Waive Reading of All Ordinance and Resolution Adoptions on this Agenda and Read by Title Only
Action: Waived reading, by title only, of all Ordinances and Resolutions. Said Ordinances and Resolutions which appear on the agenda shall be determined to have been read by title and further reading waived.

3.B. Approval of City Council Regular Meeting Minutes
Action: Approved the City Council Regular Meeting Minutes of July 15, 2026.

3.C. Quarterly Investment Report for Quarter Ended June 30, 2026

City Council Minutes - August 5, 2026
Action: Received and filed the Quarterly Investment Report for the Quarter Ended June 30, 2026.

3.D. Acceptance of the River Road & Oldenburg Lane Sewer Lift Station Nos. 10 & 11 Replacement Project as Complete
Action: Accepted the River Road & Oldenburg Lane Sewer Lift Station Nos. 10 & 11 Replacement Project as complete and authorized the City Clerk to file the Notice of Completion with the County of Riverside.

3.E. Approval of Funding Appropriation and Professional Services Agreement with Kosmont Realty for Surplus Land Act Pre-Disposition and Solicitation Real Estate Services
Action: Approved Professional Services Agreement with Kosmont Realty for Surplus Land Act Pre-Disposition and Solicitation Real Estate Services and Adopted Resolution No. 2026-69 authorizing an appropriation of $45,000 from the Housing Fund.

3.F. Change Order Request for the Corydon Waterline Improvement Project (Design) Action: Reviewed and approved the Change Order Request in the amount of $14,500 for the Corydon Waterline Improvement Project (Project No. 4706.32) and increased the design contract amount for Rick Engineering to $119,335. Additionally, authorized Public Works Director, Sam Nelson, to serve as an authorized signer for the Change Order.

3.G. Adoption of Resolution No. 2026-71 Authorizing the City Manager to Implement the 2026 Clear the Shelters Campaign at the Norco Animal Shelter and Temporarily Suspend Animal Adoption Fees
Action: Adopted Resolution No. 2026-71, authorizing the City Manager to implement the 2026 Clear the Shelters Campaign at the Norco Animal Shelter and temporarily suspend animal adoption fees for qualifying adoptions during the campaign period of August 24, 2026, through August 31, 2026.

3.I. FY 2025 Emergency Management Performance Grant (EMPG) Action: Adopted Resolution No. 2026-68, accepting Emergency Management Performance Grant (EMPG) funds in the amount of $2,513 and approving a matching City contribution of $2,513 toward the Emergency Management Services contract cost.

Additionally, designated the Fire Chief, or his designee, as the Authorized Agent to act

City Council Minutes - August 5, 2026
on behalf of the City of Norco in all actions necessary to obtain Federal financial assistance provided by the U.S. Department of Homeland Security through the Federal Emergency Management Agency and sub-granted by the California Office of Emergency Services.

4. ITEM(S) PULLED FROM CONSENT CALENDAR

3.H. Adoption of Resolution No. 2026-72 accepting a $40,000 donation from the Norco Horseweek Committee
Member Bash expressed gratitude for the donations to the City and for the memorial at Norco High School.

M/S BASH/NEWTON to adopt Resolution No. 2026-72 accepting a $40,000 donation from the Norco Horseweek Committee, with $20,000 designated for the Rose M. Eldridge Senior Center and $20,000 designated for the Norco Animal Shelter.

The Motion was by the following roll call vote:

AYES: GRUNDMEYER, BOWEN, BASH, NEWTON, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

5. DISCUSSION / ACTION ITEM(S)

5.A. Establishing a Youth Member Seat on City Council-Appointed Commissions and Committees
City Manager Free presented the staff report on file.

Member Newton asked when applications will be reviewed, City Manager Free explained the process and next steps.

M/S BASH/SULLIVAN to adopt Resolution No. 2026-70 establishing a permanent Youth Member seat on City Council-appointed Commissions and Committees.

The Motion was carried by the following roll call vote:

AYES: GRUNDMEYER, BOWEN, BASH, NEWTON, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

City Council Minutes - August 5, 2026

6. PUBLIC HEARING(S)

6.A. Adoption of Resolution No. 2026-67 Establishing a Major Development Project Processing Deposit and Reimbursement Requirement for Recovery of Actual City Costs
Attorney Burns presented the staff report on file.

Member Newton questioned if this will include Building inspection fees, City Attorney Burns noted fees would be paid when the permit is issued. Director Cataldi explained the process. Member Newton noted a large project that previously had a deposit account for the inspection services. Director Nelson explained and Director Cataldi noted that each project would be conditioned for a deposit during the entitlement process.

Mayor Pro Tem Bowen questioned fees for future apartments and the recovery of costs. City Attorney Burns explained.

Mayor Grundmeyer opened the public hearing.

No public comments.

Mayor Grundmeyer closed the public hearing.

Member Newton requested clarity on the inspection fees and deposits. City Attorney Burns explained.

M/S BASH/NEWTON to adopt Resolution No. 2026-67 establishing a Major Development Project Processing Deposit and reimbursement requirement for recovery of actual City costs associated with the review and processing of major development projects. The Motion was carried by the following roll call vote:

AYES: GRUNDMEYER, BOWEN, BASH, NEWTON, AND SULLIVAN
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

7. CITY COUNCIL / STAFF COMMUNICATIONS

City Council Minutes - August 5, 2026
Member Newton expressed appreciation for Deputy Whittenburg and thanked staff for all their help.

8. ADJOURNMENT
Mayor Grundmeyer recessed to closed session at 7:39 p.m.

City Council returned from closed session at 8:58 p.m.

City Attorney Burns announced there was no reportable action.

The meeting was adjourned at 8:58 p.m. in memory of Thomas Platten Jr. _________________________________
Interim City Clerk

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.C.

To: Honorable Mayor and City Council Members
From: Colby Cataldi, Community Development Director
Prepared By: Lacey David, Senior Community Development
Specialist
Department: Community Development
SUBJECT:

Recap of Actions Taken by the Planning Commission at its Meeting Held on August 12, 2026
RECOMMENDATION:

Receive and file the recap of actions taken by the Planning Commission at its meeting held on August 12, 2026.

REVIEWED AND APPROVED BY:

Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

DRAFT - Planning Commission - Aug 12 2026 - Minutes

DRAFT - MINUTES
Planning Commission
Wednesday, August 12, 2026
City Council Chamber – Norco City Hall
2820 Clark Avenue, Norco, CA 92860
CALL TO ORDER 7:00 PM
ROLL CALL Patricia Hedges, Chair
Jeff Shyu, Vice Chair
Catherine Fiore, Member
Shannon Chudzicki, Member
Dennis Hutnik, Member
PLEDGE OF ALLEGIANCE Commission Member Hutnik

ELECTION OF CHAIR AND VICE CHAIR
Chair Hedges made a motion to elect Vice Chair Shyu as Chair.

M/S HEDGES/FIORE to appoint Commission Member Shyu as Chair. The Motion was carried by the following roll call vote:

AYES: HEDGES, SHYU, FIORE, CHUDZICKI, AND HUTNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Vice Chair Shyu made a motion to elect Chair Hedges as Vice Chair.

M/S SHYU/HEDGES to appoint Member Hedges as Vice Chair. The Motion was carried by the following roll call vote:

AYES: HEDGES, SHYU, FIORE, CHUDZICKI, AND HUTNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

PUBLIC COMMENTS
There were no public comments.

Planning Commission Minutes - August 12, 2026

3. CONSENT CALENDAR

3.A. Planning Commission Meeting Minutes for July 8, 2026 M/S HEDGES/CHUDZICKI to approve the Planning Commission Meeting Minutes of July 8, 2026. The Motion was carried by the following roll call vote:

AYES: SHYU, FIORE, CHUDZICKI, AND HUTNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: HEDGES

5. DISCUSSION / ACTION ITEM(S)

5.A. Accessory Building Use Permit 2025-14 (Rice): A request to legalize an existing 1,000 square large vehicle garage located on 4282 Hillside Avenue, within the A-1-20 Zone (APN 133-022-018)
Commission Member Fiore recused herself due to conflict.

Associate Diaz Woods presented the staff report on file.

Commission Member Hutnik asked how the code case started at the site. Staff explained the process.

Chair Shyu wanted to clarify information on the plans. Staff clarified.

Chair Shyu opened the public comments.

There were no public comments.

Applicant was present.

Chair Shyu closed the public comments.

M/S CHUDZICKI/HUTNIK to approve Accessory Building Use Permit 2025-14 subject to the attached Conditions of Approval on Resolution 2026-27. The Motion was carried by the following roll call vote:

AYES: HEDGES, SHYU, CHUDZICKI, AND HUTNIK
NOES: NONE
ABSENT: NONE

Planning Commission Minutes - August 12, 2026
ABSTAIN: FIORE

5.B. Accessory Building Use Permit 2026-01 (De La O): A request to legalize an existing 990 square foot large vehicle garage located on 2705 Hidden Trails Drive, within the A-1-20 Zone (APN 127-200-060).

Associate Diaz Woods presented the staff report on file.

Chair Shyu requested clarification on the plans and the door's locations. Staff explained.

Chair Shyu opened the public comments.

Applicant is present.

Chair Shyu questioned the applicant if the doors will be switched, the applicant confirmed they will not be switched, and the building would be reduced.

Commission Member Fiore noted the applicant's willingness to move rapidly to get into compliance.

Chair Shyu closed the public comments.

M/S HEDGES/FIORE to approve Accessory Building Use Permit 2026-01 subject to the attached Conditions of Approval on Resolution 2026-25. The Motion was carried by the following roll call vote:

AYES: HEDGES, SHYU, FIORE, CHUDZICKI, AND HUTNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

5.C. Accessory Building Use Permit 2026-06 (Andrade): A request to allow a 980 square foot animal-keeping shelter for large animals located at 960 Third Street (APN:123-210-002), within the A-1-20 Zone
Planner Martin presented the staff report on file.

Commission Member Fiore questioned the details of the layout of the structure.

Staff explained.

Chair Shyu clarified the secondary access to the site, staff explained they confirmed the second access is legal.

Planning Commission Minutes - August 12, 2026
Chair Shyu opened the public comments.

There were no speakers. Applicant was not present.

Chair Shyu closed the public comments.

Vice Chair Hedges noted the design and look of the structure are great and Commission Member Hutnik agreed.

M/S CHUDZICKI/HEDGES to approve Accessory Building Use Permit 2026-06 (Andrade) subject to the attached Conditions of Approval on Resolution 2026-26.

The Motion was carried by the following roll call vote:

AYES: HEDGES, SHYU, FIORE, CHUDZICKI, AND HUTNIK
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

6. PUBLIC HEARING(S)

6.A. Zone Code Amendment (ZCA 2026-02): A City initiated request to amend Title 18 – Zoning, Chapter 18.64, Section 18.64.08(A)(2) of the Norco Municipal Code pertaining to mixed-use development requirements within the Housing Development Overlay (HDO) area.

Associate Diaz Woods presented the staff report on file.

Chair Shyu opened the public hearing.

There were no public comments.

Chair Shyu closed the public hearing.

Chair Shyu noted that the item is being reviewed to be in compliance with state rules.

M/S FIORE/SHYU to adopt Planning Commission Resolution No. 2026-28 recommending that the City Council adopt an ordinance amending Section

18.64.08(A)(2) of the Norco Municipal Code. The Motion was carried by the following roll call vote:

AYES: HEDGES, SHYU, FIORE, CHUDZICKI, AND HUTNIK

Planning Commission Minutes - August 12, 2026
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

7. COMMISSION / STAFF COMMUNICATIONS
Director Cataldi explained the General Plan update and process.

Vice Chair Hedges asked for larger plans in the packets. Director Cataldi explained the city's new digital submittal process.

Chair Shyu requested more photos of the sites that come before the commission.

8. ADJOURNMENT
Chair Shyu adjourned the meeting at 7:38 p.m. to a date certain at 7:00 p.m. on Tuesday, September 15, 2026.

City Clerk

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.D.

To: Honorable Mayor and City Council Members
From: Sam Nelson, Public Works Director
Prepared By: Sam Nelson, Public Works Director
Department: Public Works
SUBJECT:

Funding Appropriation for the Public Works Office Building Roof Replacement Project RECOMMENDATION:

Adopt Resolution No. 2026-74 authorizing the appropriation of $45,000 for the Public Works Office Building Roof Replacement Project.

SUMMARY:

The Public Works Office Building is in need of a new roof. Staff is requesting an appropriation of $45,000 for the roof replacement. The requested appropriation amount includes the 10% contingency.

BACKGROUND:

The existing roof on the Public Works Office Building has experienced multiple leaks in various locations throughout the structure. The current roof age is unknown and staff has identified several locations where multiple roof layers exists making repairs ineffective and limiting maintenance options. The project proposes to remove the existing composite roof, totaling approximately 4,200 square feet, and replace it with a new asphalt shingle roof.

On July 22, 2026, the Measure R Citizens’ Oversight Committee reviewed and recommended for City Council to approve the funding appropriation in the amount of $45,000, inclusive of a 10% contingency, to support the project.

FISCAL IMPACT:

Approval of this request will result in a budget appropriation of $45,000 from Measure R funds allocated for Fiscal Year 2026–27. The Measure R fund has an estimated available balance of $2,440,571 for FY 2026–27, which is sufficient to support the additional appropriation of $45,000.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 5, "Infrastructure and Asset Management."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Resolution No. 2026-74

RESOLUTION NO. 2026-74

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, APPROVING APPROPRIATION OF FUNDS FROM
MEASURE R FUND RESERVES IN THE AMOUNT OF $45,000 FOR

THE PUBLIC WORKS OFFICE BUILDING ROOF REPLACEMENT

PROJECT
WHEREAS, the City Council of the City of Norco adopted the Fiscal Year 2026-27 Capital Improvement Program Budget on June 17, 2026; and WHEREAS, the Measure R Fund has an estimated available balance of $2,440,571 for Fiscal Year 2026-27, and sufficient funds exist to support the proposed appropriation; and
WHEREAS, the City Council has determined that an appropriation in the amount of $45,000 is necessary to complete the Public Works Office Building Roof Replacement Project; and
WHEREAS, the City Council desires to appropriate funds in the amount of $45,000 from the Measure R Fund Reserves for the Public Works Office Building Roof Replacement Project; and
WHEREAS, any unexpended or unencumbered funds remaining upon completion of the Public Works Office Building Roof Replacement Project shall revert to the Measure R Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Norco, California, does hereby approve the appropriation in the amount of $45,000 from the Measure R Fund Reserves for the Public Works Office Building Roof Replacement Project.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on August 19, 2026.
_______________________
Robin Grundmeyer, Mayor
City of Norco
ATTEST:
_______________________
Amanda Hamilton, Interim City Clerk
City of Norco, California

Resolution No. 2026-74, Approving Appropriation of Measure R Funds for the Public Works Office Building Roof Replacement

August 19, 2026
I, Amand Hamilton, Interim City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on August 19, 2026 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California on August 19, 2026.
_________________________
Interim City Clerk
City of Norco, California

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.E.

To: Honorable Mayor and City Council Members
From: Joshua Calhoun, Finance Director
Prepared By: Julie Houser, Admin Analyst
Department: Finance
SUBJECT:

Authorize the City Manager to Enter into a Reciprocal Agreement to Exchange Tax Data Specific to City Business License Information with the Franchise Tax Board RECOMMENDATION:

Adopt Resolution No. 2026-73, authorizing the City Manager to enter into a reciprocal data exchange agreement with the Franchise Tax Board.

SUMMARY:

To enhance compliance with State tax laws and City business license rules and regulations, staff is recommending that the City Council authorize the City Manager to enter into a reciprocal agreement with the Franchise Tax Board (FTB) for the exchange of City business license and state income tax information. This arrangement has been in place for many years, and must be renewed every two years.

BACKGROUND:

California Revenue and Taxation Code (R&TC) Section 19551.5 mandates cities to provide city business tax data to FTB. R&TC 19551.1 authorizes a reciprocal agreement for the exchange of city business tax and income tax information between a City and FTB. The exchange of information will be used solely by both parties for tax administration purposes. Through this data exchange, the City is able to identify businesses operating in the City without business licenses.

The City of Norco has had a reciprocal agreement in place with FTB for many years.

FTB requires that a new agreement be adopted every two years to continue its operation.

FISCAL IMPACT:

By entering into a reciprocal agreement each party agrees to bear their own costs of providing the data and the City is precluded from obtaining reimbursement. Cost impact will be minimal and would likely be offset by increase in business license fee revenue.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 3, "Economic Development and Financial Stability."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Norco Agreement No. 131249 (Attachment No. 1)
Agreement Exhibits No. 131249 (Attachment No. 2)
Reso 2026-73 (Attachment No. 3)

2. The term of this Agreement is:

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT A: SCOPE OF WORK
This Agreement is entered into by and between the Franchise Tax Board, herein after referred to as (FTB), and the City of Norco, herein after referred to as the City.

Purpose:

This Agreement provides for the reciprocal exchange between FTB and the City tax data specific to city business license information for tax administration purposes. By entering into a reciprocal agreement, each party agrees to bear its own costs of providing the data, and the City is precluded from obtaining reimbursement.

Both parties will abide by the legal and confidential provisions of this Agreement. Exhibits A, B, D, E, F, and G, attached hereto and incorporated by reference herein, set forth additional terms to which the parties agree to be bound.

No Federal Tax Information will be exchanged.

Legal Authority:

California Revenue and Taxation Code (R&TC) Section 19551.1 authorizes a reciprocal agreement for the exchange of specified tax information between a City/County and FTB. R&TC Section 19551.5 mandates cities/counties to provide city/county business licensing and tax information to FTB upon request.

City Responsibilities:

1. The City agrees that the information provided by FTB will be used exclusively to administer the City/County Business Tax Program.

2. The City agrees that information obtained under this Agreement will not be reproduced, published, sold, or released in original or in any other form for any purpose; and will only be accessed or used by City employees whose duties are to administer the City/County Business Tax Program.

3. The City agrees to provide FTB with tax information pursuant to Format Specifications, Exhibit E, which shall include, but not be limited to, the following:
 Business or owner’s name
 Business address
 Federal Employer Identification Number (FEIN) or Social Security Number (SSN)  Ownership type
 North American Industry Classification Code or Standard Industry Classification Code  Business start and cessation dates
 City Business Tax Number, to be assigned to the City by FTB

4. The City agrees to extract and provide city data to FTB annually between April and July for each tax year that the Agreement is in place. If the Agreement is executed after July 31, 2027, the City will have 30 days after execution to provide FTB with the first year’s data.

State of California City of Norco
Franchise Tax Board Agreement #131249

5. The City agrees to submit the records to FTB electronically using FTB's Secure Web Internet File Transfer (SWIFT) system.

6. The City agrees to submit the records to FTB in ASCII fixed-length format, .txt, per the Format Specifications, Exhibit E.

7. The City agrees to resubmit data in the event data is initially submitted with errors. The resubmission of data must be within 30 days of notification. If data is not submitted accurately and timely, the City will forfeit its rights to FTB data for that year.

8. The City agrees that each City employee having access to FTB data shall sign a City/County Business Tax Program Confidentiality Statement, FTB 712 (Exhibit G). The signed statement is to be retained by the City and produced to FTB upon request.

9. The City agrees to submit to FTB a completed Security Questionnaire prior to receiving any FTB data. The Security Questionnaire is valid for the duration of the Agreement.

10. The City agrees to provide, prior to FTB’s first transmission of data to City under this Agreement, a copy of the current resolution, order, or minutes reflecting passage of a motion, or ordinance of the local governing body authorizing the execution of this specific Agreement. Prior to receipt of such authorization, FTB is not obligated to provide data under this Agreement.

FTB Responsibilities:

1. FTB agrees that information provided by the City will be used for tax administration and non-tax programs that FTB administers and may be shared with other state or federal agencies as authorized by law.

2. FTB agrees that information obtained under this Agreement will not be reproduced, published, sold, or released in original or in any other form for any purpose, except as provided in paragraph 1 or otherwise authorized by law.

3. FTB agrees to provide the City with data extracted from its internal systems. FTB will provide the City with records for taxpayers within the City’s jurisdiction who indicate a business on their personal or business entity income tax return. The Record Layout, Exhibit F, FTB 909A shall include:
 Taxpayer name
 Taxpayer address
 Taxpayer SSN or FEIN
 Principal Business Activity code

4. FTB agrees to match the data provided by the City using the SSN or FEIN against FTB’s data with a “Yes” or “No” indicator on the Record Layout, Exhibit F, FTB 909A. The first year’s data match is at the discretion of FTB based on when the data is received from the City and processed.

5. FTB agrees to provide the City with an annual data extract in December 2027 for tax year 2026, in December 2028 for tax year 2027, and in December 2029 for tax year 2028 via SWIFT.

State of California City of Norco
Franchise Tax Board Agreement #131249

6. FTB agrees to register the City for a SWIFT account allowing for the secure electronic transmission of data.

7. FTB agrees to provide the City with a unique City Business Tax Number to be used for reporting purposes only.

8. FTB agrees to allow the City to resubmit data within 30 days of notification, in the event data is initially submitted with errors.

Project Coordinators:

The project coordinators during the term of this Agreement will be:

Franchise Tax Board City of Norco
Tonya Banyai Joshua Calhoun
City/County Business Tax Program Analyst Director of Finance Data Oversight Program 2870 Clark Avenue
P.O. Box 1468, Mailstop A181 Norco, CA 92860
Sacramento, CA 95812-1468 Phone: (951) 270-5611
Phone: (916) 845-4301 Email: [email protected]
Email: [email protected]
Return executed agreement to:

Franchise Tax Board
Tonya Banyai
City/County Business Tax Program Analyst
Data Oversight Program
P.O. Box 1468, Mailstop A181
Sacramento, CA 95812-1468
Phone: (916) 845-4301
Email: [email protected]

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT B:

BUDGET DETAIL AND PAYMENT PROVISIONS
This data exchange is provided at no cost.

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT D: NON-IT FTB SPECIAL PROVISIONS

1. STATEMENT OF CONFIDENTIALITY
The Franchise Tax Board has state tax return information and other confidential information and data in its custody. Unauthorized inspection or disclosure of state returns or other confidential information or data is a misdemeanor (Revenue and Taxation Code Sections 19542, 19542.1, 19542.3 and 19552, and Government Code Section 90005).

For purposes of this exhibit, the terms “information” and “data” are used interchangeably and each, when used, encompasses the meanings of both terms. As used in this exhibit, the terms “confidential information” and “confidential data” each include “sensitive information and data”.

As used for this exhibit, the term “Party” means FTB, Contractor, or Contracting Agency.

Upon the approval of this Agreement and prior to any access to the confidential data, the Party receiving the information from FTB and each of the Party’s employees, subcontractors, and subcontractors’ employees who may have access to the confidential data of the other Party, will be required to have on file annually a signed Confidentiality Statement (FTB Form 7904 or 7912), attesting to the fact that they are aware of the confidential data and the penalties for unauthorized access, inspection, acquisition, or disclosure thereof under applicable state and federal law.

The Contractor, the Contactor's subcontractors and each of the Contractor's and subcontractors' employees who may have access to the confidential data shall be required to complete Privacy, Security, and Disclosure Training (PSDT) provided by FTB. The training must be completed within two (2) State business days of commencing work with FTB, and annually thereafter. Upon completion of the PSDT, a Privacy, Security and Disclosure Training Certification (FTB Form 7819) will be provided, to be signed confirming that the training was completed, and returned to FTB.

2. USE OF INFORMATION
Each Party receiving FTB’s data agrees that the information furnished or secured pursuant to this Agreement shall be used solely for the purposes described in the Scope of Work of Exhibit A. Each Party receiving FTB’s data further agree(s) that information obtained under this Agreement will not be reproduced, published, sold, or released in original or in any other form for any purpose other than as identified in the Scope of Work of Exhibit A.

3. DATA OWNERSHIP
The confidential tax information or other confidential information provided under this Agreement remains the exclusive property of the providing Party. Confidential tax information and other confidential information are not open to the public and require special precautions to protect from loss and unauthorized access, inspection, acquisition, use, disclosure, modification, or destruction. Each Party shall have the right to use and process the disclosed information for the purposes stated in the Scope of Work of Exhibit A of this Agreement, which right shall be revoked and terminated immediately upon termination of this Agreement.

4. EMPLOYEE ACCESS TO INFORMATION
Each Party receiving data agrees that the information obtained will be kept in the strictest confidence and shall make information available to its own employees only on a “need-to-know” basis. The “need-to-know” standard is met by authorized employees who need information to perform their official duties in connection with the uses of the information authorized by this

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT D: NON-IT FTB SPECIAL PROVISIONS
Agreement. Each Party receiving data recognizes its responsibility to protect the confidentiality of the information in its custody as provided by law and to ensure that such information is disclosed only to those individuals and for such purposes as are authorized by law and this Agreement.

5. PROTECTING CONFIDENTIAL INFORMATION/ INCIDENT REPORTING Each Party receiving data, in recognizing the confidentiality of the information to be exchanged, agrees to take all appropriate precautions to protect the confidential information obtained pursuant to this Agreement from unauthorized access, use, or disclosure. Each Party receiving data will conduct oversight of its users with access to the confidential information provided under this Agreement, and will immediately notify FTB’s Information Security Audit & Investigations Unit ([email protected]) of any unauthorized or suspected unauthorized accesses, uses and/or disclosures (incidents). For purposes of this section, “immediately” is defined as within 24 hours of the discovery of the breach or suspected breach.

The notification must describe the incident in detail and identify responsible personnel (name, title and contact information). The Party with an incident will comply with the incident reporting requirements in accordance with Civil Code Section 1798.29, State Administrative Manual (SAM) Chapter 5300 and Section 8643, and Statewide Information Management Manual 5340- A and 5340-C to facilitate the required reporting to the taxpayer(s) or state oversight agencies.

6. INFORMATION SECURITY
Information security is defined as the preservation of the confidentiality, integrity, and availability of information. A secure environment is required to protect the confidential information obtained by each Party or entity pursuant to this Agreement. Each Party or entity receiving data will store information so that it is physically secure from unauthorized access. The records received will be securely maintained and accessible only by employees of the specified program who are committed to protect the data from unauthorized access, use or disclosure. All FTB electronic data must be encrypted when in transit using FIPS 140-3 approved encryption technology, and be password protected and secure at all times when in storage. Confidential information obtained from FTB must be secured in accordance with the SAM, including Chapters 5100 and 5300 (Information Security), and National Institute of Standards and Technology (NIST) Special Publication 800-53 (moderate); and additional security requirements provided by FTB. FTB may require that a Security Questionnaire for the entity receiving confidential data from FTB be completed or be on file with FTB’s Chief Security Officer, or their designee.

7. CLOUD COMPUTING ENVIRONMENT
Each entity receiving FTB’s confidential data must submit a completed FTB Cloud Computing Questionnaire before using a Cloud Computing Environment. The questionnaire will be reviewed for approval by FTB’s Chief Security Officer, or their designee. A Cloud Computing Environment cannot be used to receive, transmit, store or process FTB’s confidential data without prior written approval from FTB’s Chief Security Officer, or their designee.

8. DESTRUCTION OF RECORDS
All records received by the Contractor from FTB under this Agreement, and any database(s) created, copies made, or files attributed to the records received, shall be destroyed within three years of receipt or upon termination of the agreement due to a breach of its terms, whichever occurs earlier. The records shall be destructed in a manner to be deemed unusable or

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT D: NON-IT FTB SPECIAL PROVISIONS
unreadable, and to the extent that an individual record can no longer be reasonably ascertained.

The Contractor will notify FTB Contractor Business Tax program manager annually in writing at [email protected] that proper destruction methods have been applied. FTB will destroy Contractor data in accordance with the department’s data retention policies.

9. INSPECTION
FTB retains the right to conduct on-site or remote reviews of the other Party’s use of FTB information and the security controls established. The reviews may include, but are not limited to, an examination of the adequacy of information security controls, application of the “need-toknow” standard, and use justifications established by the Party to ensure compliance with the terms and conditions of this Agreement. Unless otherwise agreed by the Parties, FTB will provide a minimum of seven (7) State business days’ notice of a review of the use of FTB information.

The Contractor will take appropriate disciplinary actions against any user determined to have violated security or confidentiality requirements.

10. SURVIVAL OF OBLIGATION TO PROTECT DATA
Each Party’s obligation to protect the data and information received from the other Party shall survive the expiration or termination of this Agreement. In the event a Party continues to provide any data or information to the other Party after the expiration or termination of this Agreement, the receiving Party agrees to continue to protect all such data and information received in accordance with the provisions of this Agreement, including all Attachments and Exhibits incorporated in this Agreement or listed by reference, and all applicable state and federal laws.

11. DISPUTE RESOLUTION
The Parties agree to work cooperatively and in good faith in a timely manner to attempt to resolve any disputes resulting from their conduct under this Agreement. Problems shall be set down in writing by the Party initially identifying the problem and submitted within ten (10) calendar days of discovery of the problem to the other Party for resolution.

If the Parties are unable to resolve an issue within thirty (30) calendar days of the written notice despite their good faith efforts, the Contractor shall file a “Notice of Dispute” with FTB’s Chief Financial Officer within ten (10) calendar days of determination that the Parties are unable to resolve the issue. Within ten (10) calendar days, FTB’s Chief Financial Officer, or their designee, shall meet with the Contractor Designee for purposes of resolving the dispute. The decision of the Chief Financial Officer shall be final.

Upon resolution of a dispute, such resolution shall be set forth in writing and shall be maintained by the Parties.

12. EXECUTIVE ORDER N-6-22 RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate Agreements with, and to refrain from entering any new Agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT D: NON-IT FTB SPECIAL PROVISIONS
determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The State shall provide Contractor advance written notice of such termination, allowing Contractor at least thirty (30) calendar days to provide a written response. Termination shall be at the sole discretion of the State.

13. ORDER OF PRECEDENCE
In the event of any inconsistency between the articles, attachments, specifications or provisions which constitute this Agreement, the following order of precedence shall apply:
a. State’s General Terms and Conditions (GTC 02/2025), or State’s General Terms and Conditions for Interagency Agreements (GIA – 11/2022), whichever is listed on the face of the Standard Agreement (STD 213) or Purchase Order;
b. Standard Agreement (STD 213), Purchase Order, and any amendments thereto; c. Scope of Work, including any specifications incorporated by reference herein; d. these Special Non-IT Terms and Conditions; and
e. all other attachments or exhibits incorporated in the Agreement or listed by reference.

14. LIMITED WARRANTY
Neither party represents or warrants the accuracy or content of the material available through this Agreement, nor each expressly disclaims any express or implied warranty, including any implied warranty of fitness for a specific purpose.

15. CANCELLATION
FTB may terminate this Agreement for any reason upon thirty (30) calendar days’ prior written notice. FTB may terminate this Agreement immediately, to be followed by written notice, upon material breach by Contractor of the terms of this Agreement. In the event of such termination, FTB shall pay all amounts due under this Agreement to the Contractor for services or goods accepted prior to date of termination, or notification of termination.

16. NO THIRD-PARTY LIABILITY
Nothing contained in or related to this Agreement shall create any contractual relationship between either of the Parties and any other party, except between FTB and the Contractor; and no other party shall relieve the Contractor or FTB of its responsibilities and obligations hereunder. Each of the Parties agrees to be fully responsible for the acts and omissions of its third-party contractors and agents, and of persons either directly or indirectly employed by the Party. Neither of the Parties shall have any obligation to pay, or to see to the payment of, any monies to any party or persons either directly or indirectly employed by the other.

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT E
CITY AND COUNTY RECORD LAYOUT SPECIFICATIONS (FTB 909)
Data Element Name Start Position End Position Field Size Description Social Security Number (SSN) 1 9 9 Must be present unless FEIN is provided.

Fill unused fields with zeros.

Federal Employer ID Number (FEIN) 10 18 9 Must be present unless SSN is provided.

Fill unused fields with zeros.

Ownership Type 19 19 1 Must be present. Use only acceptable values listed here:

S = Sole Proprietorship
P= Partnership
C = Corporation
T = Trust
L = LLC
Owner Last Name 20 34 15 Must be present if Ownership Type in position 19 = S.

Owner First Name 35 45 11 Must be present if Ownership Type in position 19 = S.

Owner Middle Initial 46 46 1 May be left blank.

Business Name 47 86 40 Enter if business is operating under a fictitious name (doing business as
(DBA)).

Business Address 87 126 40 Address of the business location or the residence of the owner if sole
proprietorship.

City 127 166 40 Must be present.

State 167 168 2 Enter the valid U.S. Postal Service
(USPS) state abbreviation. Format = CA
ZIP Code 169 177 9 Enter the five- or nine-digit ZIP Code assigned by USPS. If only the first five
digits are known, left justify information
and fill the unused fields with zeros.

State of California City of Norco
Franchise Tax Board Agreement #131249

Data Element Name Start Position End Position Field Size Description Business Start Date 178 185 8 Enter the eight-digit date (MMDDYYYY).

If unknown, fill the field with zeros.

Business Cease Date 186 193 8 Enter the eight-digit date (MMDDYYYY) if out of business. If unknown, fill the
field with zeros.

City/County Business Tax Number 194 196 3 Enter three-digit number assigned by FTB.

North American Industry
Classification System
(NAICS)
197 202 6 Must be present unless SIC is provided.

Enter the two- to six-digit NAICS code.

Left Justify. Fill unused field with zeros
(example, 99 will be 990000).

Standard Industrial
Classification (SIC)
203 206 4 Must be present unless NAICS is
provided. Enter the two- to four-digit SIC
code. Left justify. Fill unused fields with
zeros (example, 99 will be 9900).

Total Record Length 206

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT F
FRANCHISE TAX BOARD RECORD LAYOUT SPECIFICATIONS (FTB 909A) Data Element Name Length Start Position Description
ENTITY TYPE 1 1 “P” – Personal income tax record
“B” – Business entity tax record
SSN or FEIN 9 2 For “P” records, primary taxpayer’s social security number (SSN) For “B” records, federal employer identification number (FEIN) LAST NAME 40 11 For “P” records, primary taxpayer’s last name For “B” records, business name
FIRST NAME 11 51 For “P” records only
MIDDLE INITIAL 1 62 For “P” records only
SPOUSE SSN 9 63 For “P” records filed with a joint return SPOUSE LAST NAME 17 72 For “P” records filed with a joint return SPOUSE FIRST NAME 11 89 For “P” records filed with a joint return SPOUSE MIDDLE INITIAL 1 100 For “P” records filed with a joint return PBA CODE 6 101 For “P” records, principal business activity (PBA) code ADDRESS NUMBER 10 107
PRE-DIRECTIONAL DIRECTOR 2 117 Postal Service term referring to the directional word that is located before the street name and suffix (i.e., N, S, E, W, NE, NW, SE, SW) STREET NAME 28 119
STREET SUFFIX 4 147 e.g. ST, WAY, HWY, BLVD, etc.

POST-DIRECTIONAL INDICATOR 2 151 Postal Service term referring to the directional word that is located after the street name and suffix
(i.e., N, S, E, W, NE, NW, SE, SW)
STREET SUFFIX 2 4 153
APARTMENT/SUITE NUMBER 10 157 e.g., APT, UNIT, FL, etc.

CITY 13 167
STATE 2 180 Standard state abbreviation
ZIP CODE 5 182 The five-digit ZIP Code assigned by the U.S. Postal Service ZIP CODE SUFFIX 4 187 Provide if known
CCBT MATCH 1 191 “N” – No match per CCBT data. “Y” – Yes: CBT matched to state tax return filed
TOTAL RECORD LENGTH 191

State of California City of Norco
Franchise Tax Board Agreement #131249

EXHIBIT G
CONFIDENTIALITY STATEMENT (FTB 712)

STATE OF CALIFORNIA
DISCLOSURE OFFICE MS A181

FRANCHISE TAX BOARD
PO BOX 1468
SACRAMENTO CA 95812-1468
City/County Business Tax Program Confidentiality Statement Confidential tax data is protected from disclosure by law, regulation, and policy. Information security is strictly enforced; violators may be subject to disciplinary, civil, and/or criminal action. Protecting confidential tax data is in the best interest of the city, county, and state.

As a city/county employee, you are required to protect all information received from the Franchise Tax Board (FTB). To protect confidential tax data, you must:
• Access or modify tax data solely to perform official duties. • Never access or inspect tax data for curiosity or personal reasons. • Never show or discuss confidential tax data with anyone who does not have a need to know. • Never remove confidential tax data from your worksite without authorization. • Place confidential tax data in approved locations only.

Unauthorized inspection, access, use, or disclosure of confidential tax data is a crime under state laws including, but not limited to, California Revenue and Taxation Code Sections 19542 and 19552 and Penal Code Section 502. Unauthorized access, inspection, use, or disclosure may result in either or both of the following:
• State criminal action
• Taxpayer civil action.

I certify that I have read the confidentiality statement printed above. I further certify and understand that unauthorized access, inspection, use, or disclosure of confidential information may be punishable as a crime and may result in disciplinary and/or civil action against me.

Name (print)
Each city/county employee accessing FTB data must retain a signed copy of this form and provide it to FTB upon request.

FTB 712 (REV 06-2016)
Signature Date

RESOLUTION NO. 2026-73

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NORCO, CALIFORNIA AUTHORIZING THE CITY MANAGER

TO EXECUTE A RECIPROCAL TAX DATA EXCHANGE

AGREEMENT SPECIFIC TO CITY BUSINESS LICENSE

INFORMATION WITH THE FRANCHISE TAX BOARD
WHEREAS, California Revenue and Taxation Code (R&TC) Section 19551.5 mandates Cities to provide City business license tax data to the Franchise Tax Board; and,
WHEREAS, R&TC 19551.1 authorizes a reciprocal agreement for the exchange of City business license tax and income tax information between a City and FTB; and,
WHEREAS, an agreement needs to be executed with the Franchise Tax Board before such information may be received and/or shared; and, WHEREAS, the City of Norco wishes to delegate authority to execute these agreements and any amendments thereto to the City Manager.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Norco, does hereby authorize the City Manager to execute the Agreements, and any amendments thereto with the Franchise Tax Board.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on August 19, 2026.

Robin Grundmeyer, Mayor
City of Norco, California
ATTEST:

Interim City Clerk
City of Norco, California

Resolution 2026-73

August 19, 2026
I, Amanda Hamilton, Interim City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was adopted by the City Council of the City of Norco, California, at a regular meeting thereof held on August 19, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California, on August 19, 2026.

Interim City Clerk
City of Norco, California

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.F.

To: Honorable Mayor and City Council Members
From: Lisette Free, City Manager
Prepared By: Lisette Free, City Manager
Department: Administration
SUBJECT:

League of California Cities Designation of Voting Delegates RECOMMENDATION:

1. Designate Council Member Bash as the City of Norco's Voting Delegate at the League of California Cities' (LOCC) Annual Conference;

2. Designate Mayor Grundmeyer as the City of Norco's Alternate Voting Delegate at the League of California Cities' (LOCC) Annual Conference; and

3. Authorize the City of Norco delegation the discretion to vote on any resolutions taking into consideration the information they receive at the conference.

SUMMARY:

The League of California Cities will convene its member-driven General Assembly during the Cal Cities Annual Conference and Expo, taking place September 23–25, 2026, at the Anaheim Convention Center. The City of Norco is required to designate a voting delegate and an alternate voting delegate, who may vote in the event the primary delegate is unable to do so.

BACKGROUND:

Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. The appointed voting delegate plays an important role during the General Assembly by representing the City of Norco and voting on resolutions. To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate

voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Council Member Bash has indicated their intent to attend this year's conference and Mayor Grundmeyer will participate if necessary.

FISCAL IMPACT:

This agenda item will not result in a fiscal impact.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Direction No. 4, "Communication and Stakeholder Experience."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):
2026 CA League of California Cities Voting Delegation Information

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026

alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.G.

To: Honorable Chair and Commission Members
From: Amanda Hamilton, Deputy City Manager /
Community Operations Director
Prepared By: Amanda Hamilton, Deputy City Manager /
Community Operations Director
Department: Community Operations
SUBJECT:

Kathy Azevedo Spirit of Norco Recognition Program 2026 Recipient List RECOMMENDATION:

Approve the Kathy Azevedo Spirit of Norco Recognition Program 2026 Recipient List.

SUMMARY:

The Kathy Azevedo Spirit of Norco Recognition Program honors exceptional individuals who embody Kathy Azevedo’s bravery, patriotism, leadership, charisma, and unwavering loyalty to the Norco community. Each year, recipients are recognized with a commemorative engraved brick placed at the Kathy Azevedo Spirit of Norco Monument at the Ingalls Event Center. These bricks, unveiled during a special November ceremony near Kathy’s birthday, serve as a permanent tribute to each recipient’s legacy. At the regular Parks and Recreation Commission meeting on August 10, 2026, the Commission recommended City Council approval of the 2026 recipient list.

BACKGROUND:

The Kathy Azevedo Spirit of Norco Recognition Program was established to honor individuals whose lives and contributions reflect the legacy of former Council Member Kathy Azevedo. The program celebrates individuals who exemplify her bravery, patriotism, leadership, charisma, and unwavering dedication to Norco.

In January 2026, the City opened the nomination period and promoted the opportunity through the City’s website, social media platforms, and Top Stories. Nominations closed on March 1, 2026. On June 29, 2026, the Kathy Azevedo Spirit of Norco Subcommittee convened to review the nominations and finalize details for the recognition ceremony.

As part of this process, the Subcommittee approved holding the ceremony on Sunday, November 1, 2026.

CEREMONY DETAILS
Date: Sunday, November 1, 2026
Time: 9:00 a.m.

Location: Kathy Azevedo Spirit of Norco Monument, Ingalls Event Center 2026 HONOREES
On June 29, 2026, the Subcommittee finalized the 2026 recipient list including seven individuals and one community group:

1. Su Bacon - Su Bacon has dedicated decades to preserving Norco's rich history through her award-winning work in historic preservation, the authorship of several books, and the restoration of numerous historic buildings. Encouraged by Kathy Azevedo, Su has spent more than twenty years generously sharing her expertise to protect the City's historic sites and heritage. As a founding member of both the Lake Norconian Club Foundation and the City of Norco Historic Resources Commission (currently known as the Historic Preservation & Agricultural Heritage Commission), she played a key role in documenting Norco's history, helping the City achieve Certified Local Government status and establish its Historic Landmark District, which continues to protect Norco's unique character. Su has also been instrumental in preserving the historic Norconian and former U.S. Naval Hospital through restoration projects, advocacy, and legal efforts that have safeguarded invaluable buildings and artifacts. Her unwavering commitment to preserving Norco's equestrian, resort, and military history makes her a truly deserving recipient of the Kathy Azevedo Spirit of Norco Award.

2. Tony Barreto - Tony Barreto has dedicated decades of service to preserving Norco's unique way of life and "Keeping Norco, Norco." As a longtime member of the Horseweek Committee, he has served in numerous leadership roles, including Treasurer and President. When Horseweek faced the possibility of coming to an end, Tony stepped forward to help revitalize the event, guiding it back into one of Norco's signature traditions. Under his leadership, Horseweek has grown into a thriving community celebration that brings thousands of visitors to Norco each year while raising significant funds to support youth sports, Animal Services, veterans, seniors, recreation programs, trail improvements, historic preservation, and many other community initiatives. Tony was also a strong advocate for Measure R, helping secure the City's long-term financial stability and fund critical infrastructure improvements. His selfless leadership, volunteerism, and unwavering commitment to the Norco community make him a truly deserving recipient of the Kathy Azevedo Spirit of Norco Award.

3. Sunday Barreto - For many years, Sunday Barreto has dedicated countless volunteer hours to serving the Norco community with kindness, generosity, and an unwavering commitment to preserving the traditions that make our city so special.

As a longtime volunteer with the Horseweek Committee, she has worked tirelessly behind the scenes to help organize one of Norco's signature events, ensuring its continued success year after year. Often described as the "Spine of Horseweek," Sunday plays an essential role in coordinating the countless details that bring the celebration to life. Through her efforts, Horseweek continues to strengthen community pride, celebrate Norco's western heritage, attract thousands of visitors,

and generate support for youth programs, seniors, recreation, and many other community initiatives. Sunday has never sought recognition for her work, choosing instead to quietly serve wherever she is needed. Her years of selfless volunteerism, outstanding work ethic, and unwavering dedication to the Norco community truly embody the spirit of Kathy Azevedo and make her a deserving recipient of the Kathy Azevedo Spirit of Norco Award.

4. Don Trenholm - Don Trenholm, a proud Norco High School graduate, has dedicated decades of service to improving the City of Norco through his craftsmanship, generosity, and unwavering commitment to the community. Best known for his extraordinary work on Norco's veterans memorials, Don was instrumental in the design and construction of the George A. Ingalls Veterans Memorial Plaza, where he worked side by side with his team, personally contributing his time, expertise, and resources to create one of the City's most treasured landmarks. He also played a leading role in constructing the Gold Star Family Memorial, the Norco High School Fallen Heroes Memorial, and most recently the Kathy Azevedo Spirit of Norco Plaza, ensuring each project reflected the respect and honor deserved by those it recognizes. Beyond these memorials, Don has quietly contributed to countless community improvement projects over the years, always willing to lend his knowledge, equipment, and craftsmanship to make Norco a better place. His work has created lasting spaces where residents, veterans, and visitors gather to reflect, celebrate, and remember. Through his selfless service, exceptional talent, and deep love for Norco, Don has left an enduring legacy that will benefit generations to come, making him a truly deserving recipient of the Kathy Azevedo Spirit of Norco Award.

5. Tiffany Trenholm - Tiffany Trenholm has quietly dedicated her time, talents, and generosity to making Norco a stronger community, never seeking recognition and instead choosing to work behind the scenes to support projects and organizations that enrich the lives of others. She played an instrumental role in the creation of the George A. Ingalls Veterans Memorial Plaza by helping secure funding for many of its signature features and ensuring the vision became a reality. Prior to the Plaza's dedication, Tiffany personally completed the detailed Medal of Honor painting and has continued to restore and maintain it whenever needed, helping preserve one of Norco's most treasured memorials. Her commitment to Norco extends far beyond the Veterans Memorial, as she has generously supported Horseweek, the Norco Fair, rodeos, pageants, senior programs, youth sports, veterans initiatives, and countless other community events and organizations. Whether volunteering her time, contributing resources, or quietly working behind the scenes, Tiffany has consistently placed the needs of the community before her own. Her generosity, compassion, and unwavering dedication have touched countless lives while helping preserve the traditions that make Norco such a special place. For her years of selfless service and lasting contributions, Tiffany Trenholm is a truly deserving recipient of the Kathy Azevedo Spirit of Norco Award.

6. Gary Parcell - For more than 40 years, Norco High School Head Baseball Coach Gary Parcell has dedicated his life to mentoring and inspiring generations of young athletes through the game of baseball. A proud Norco High School graduate and longtime Norco resident, Gary has always believed that coaching is about more than winning—it's about building character, developing a strong work ethic, and helping young people succeed both on and off the field. His leadership has helped

countless student-athletes earn opportunities to play college baseball, with 27 former players advancing to professional baseball, while many others have gone on to become coaches and mentors themselves. Beyond the field, Gary has invested countless hours in youth baseball camps and mentoring young players, creating opportunities for future generations to develop a love for the game. He has always put his players first, continuing to support and encourage them long after their playing days are over. Through his decades of leadership, dedication, and positive influence on Norco's youth, Gary Parcell has left a lasting legacy that makes him a truly deserving recipient of the Kathy Azevedo Spirit of Norco Award.

7. Phil Ogden - Phil Ogden was a founding member of the Saddle Sore Riders, Inc., established in December 1985 on the values of friendship, horsemanship, and service to the community. The club's very first Poker Ride was organized to help a fellow Norconian facing serious health challenges and mounting medical expenses, and Phil was at the heart of that effort from the very beginning. He remained a driving force behind the organization for many years, serving as Trail Boss, Camp Organizer, Trip Coordinator, and President while dedicating countless hours to building the club and strengthening its traditions. Through his leadership, vision, and unwavering commitment to the equestrian lifestyle, Phil helped transform the Saddle Sore Riders into one of the strongest and most respected equestrian clubs in Riverside County, leaving a lasting legacy that continues to shape the organization today.

8. Norco Lions Club - Special Group Recognition - The Norco Lions Club has long been one of the City's most dependable and dedicated volunteer organizations, contributing countless hours of service to help make Norco a stronger, more connected community. Under the leadership of Terri and Mel Komatsu, the Club has earned a reputation for its generosity, reliability, and unwavering willingness to serve wherever needed. Whether volunteering at City events or supporting local organizations, the Norco Lions Club is always ready to lend a helping hand. Their members play an integral role in many of the City's signature events, including Breakfast with Santa, Concerts and Movies in the Park, Kids Fun Day, the State of the City Address, and the National Day of the American Cowboy Rodeo, where they provide affordable food and refreshments that help create welcoming, familyfriendly experiences for residents and visitors alike. Through their exceptional volunteerism, community spirit, and longstanding commitment to serving others, the Norco Lions Club has made a lasting impact on the City of Norco and is truly deserving of the Kathy Azevedo Spirit of Norco Award – Special Group Recognition.

ONGOING RECOGNITION PROCESS
The program is designed to honor up to five individuals each year. Based on insights from the inaugural year, the Subcommittee has decided to allow more than five bricks to be placed, enabling the individual recognition of awardees who are couples.

Honorees will receive commemorative engraved bricks installed at the monument, with ceremonies continuing each November. The City will coordinate brick production, installation, and maintain an archive of recipient biographies.

RECOGNITION GUIDELINES
Eligibility Criteria:

Must be a current or former Norco resident (living or deceased).

Must demonstrate one or more of the following:
 Embody Kathy Azevedo’s bravery, patriotism, leadership, or charisma.  Support preservation of Norco’s rural lifestyle.
 Contribute meaningfully to a City program or asset.
 Exhibit selfless dedication to community service.

Nomination and Selection Process:
 Submit nomination and biography to the Community Operations Department.  Staff and Subcommittee conduct an initial review.
 Parks and Recreation Commission issues recommendation.  Final approval by Norco City Council.

The Kathy Azevedo Spirit of Norco Recognition Program provides a meaningful way to honor individuals and organizations whose service, leadership, and dedication have made a lasting impact on the Norco community. The 2026 honorees represent the qualities the program was established to recognize, including community service, preservation of Norco’s heritage and rural lifestyle, leadership, volunteerism, and a commitment to helping others. Through the annual recognition ceremony and permanent installation of commemorative bricks at the Kathy Azevedo Spirit of Norco Monument, the City will continue to celebrate those who embody Kathy Azevedo’s legacy while preserving their contributions as part of Norco’s history for future generations.

FISCAL IMPACT:

The estimated cost associated with the escribed bricks are estimated at $500 and will be funded through the Kathy Azevedo Spirit of Norco Special Event Fund 121.720.71.34100.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Direction No. 4, "Communication and Stakeholder Experience."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

3.H.

To: Honorable Mayor and City Council Members
From: Sam Nelson, Public Works Director
Prepared By: Sam Nelson, Public Works Director
Department: Public Works
SUBJECT:

Change Order Request for the Norco MDP Line N-3 Storm Drain Project (Design) RECOMMENDATION:

Review and approve the Change Order Request in the amount of $13,200 for the Norco MDP Line N-3 Storm Drain Project (Project No. 4214.25) and increase the design contract amount for KWC Engineers to $145,740. Additionally, authorize Public Works Director, Sam Nelson, to serve as an authorized signer for the Change Order.

SUMMARY:

A change order is being requested in the amount of $13,200 for KWC Engineers for additional design efforts and modifications related to the Norco MDP Line N-3 Storm Drain Project.

BACKGROUND:

On August 20, 2020, the City Council awarded a design contract to KWC Engineers in the amount of $80,100 to design the Norco MDP Line N-3 Storm Drain Project. The proposed design entailed a collaborative effort between the City of Norco and Riverside County Flood Control & Water Conservation District (RCFC&WCD) for the new storm drain system on Fifth Street between Interstate 15 and Valley View Avenue.

On December 4, 2024 City Council approved a change order request in the amount of $52,440 for the project to make modifications to the design to accommodate the Fifth Street Improvement project along the storm drain project length and also incorporate a parallel sewer main design due to unavoidable sewer lateral conflicts on the south side of the street. The approval of this change order increased the project design total to $132,540.

Due to the proposed storm drain mainline exceeding 36" the Riverside County Flood Control and Water Conservation District (RCFC&WCD) is accepting maintenance

responsibility for large mainline thus are providing plan check review of the project.

During their consultant's review it was determined that the originally approved controlling downstream water surface at the downstream connection point was set too high and that a much lower water surface could be utilized. Due to this change the design engineer will be required to run additional hydraulic calculations for the storm drain system including storm drain capture and bypass calculations. These calculations will be used to evaluate the sizing of the storm drain mainline, laterals and catch basins for the project and make any necessary design changes to the plans.

Based on the additional scope required, KWC Engineers has provided staff with the change order request in the amount of $13,200 (see Design Change Order) resulting in an overall design cost of $145,740. Staff and RCFC&WCD reviewed the change order and determined the proposed cost to be reasonable.

FISCAL IMPACT:

The Norco MDP Line N-3 Storm Drain Project (Project No. 4214.25) was approved as a Capital Improvement Project in the Storm Drain Fund for Fiscal Year 2026-27. Funds in the amount of $1,887,700 ($1,837,700 for construction and $50,000 for design; Account No's. 129.935.43180 & 129.935.41380.30, respectively) are sufficient to cover the $13,200 change order.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 5, "Infrastructure and Asset Management."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

KWC Engineers - Design Change Order

S t r a t e g i c a l l y E n g i n e e r i n g o u r C l i e n t ’ s V i s i o n I : \ P R O P O S A L \ 2 0 \ 2 1 0 9 - C i t y o f N o r c o - M D P L i n e N 3 S D P r o j e c t \ 1 \ 2 1 0 9 - 1 C O 1 _ r e v 2 . d o c x 1880 COMPTON AVENUE, SUITE 100 • CORONA, CA 92881
Tel: (951) 734-2130
Fax: (951) 734-9139
w w w .kw ce n gi n ee rs .co m
June 30, 2026
J.N. 2020-2109-1

CITY OF NORCO
Engineering Department
2870 Clark Avenue
Norco, CA 92860
ATTENTION: SAM NELSON
REFERENCE: CITY OF NORCO – MDP LINE N3 STORM DRAIN PROJECT 5TH STREET STORM DRAIN
PROPOSAL FOR ADDITIONAL FINAL ENGINEERING SERVICES – PROJECT C.O. 2 Sam,
As discussed, please find the attached change order for the additional work effort identified with the new direction from RCFC for Q100 soffit control on the Hydraulics and the necessary plan revisions. This change order excludes Description
Current
Budget
Budget
Increase
New
Budget
4D FINAL ENGINEERING – PLAN & TECHNICAL SPECIFICATIONS ..........  Revise Storm drain plan from Qdesign to newly
requested Q100 soffit control including RCP sizing, RCB sizing and junction structure layouts and details
$ 27,600 $ 10,000 $ 37,600
7B FINAL ENGINEERING – HYDROLOGY & HYDRAULICS CITY
REQUESTED ADDITIONS ......................................................  Revise for new Q100 soffit control direction per
meeting with City/ RCFC
$ 4,800 $ 3,200 $ 8,000
TOTAL BUDGET INCREASE $ 13,200
Please indicate your approval by signing below and returning one copy to our office. Per your direction we have initiated the work effort to meet your scheduling deadline. In order to expedite this process, please send a signed PDF via email to [email protected].

Sincerely,
THE K.W.C. COMPANIES, Inc.,
dba KWC ENGINEERS City of Norco
06/30/26 .

Thomas Caseldine, P.E., P.L.S. Date Date

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

5.A.

To: Honorable Mayor and City Council Members
From: Joshua Calhoun, Finance Director
Prepared By: Joshua Calhoun, Finance Director
Department: Finance
SUBJECT:

Three-Year Review of the City of Norco Reserve Policy
RECOMMENDATION:

Receive and file.

SUMMARY:

The City Council adopted the City of Norco Reserve Policy on June 21, 2023, through Resolution No. 2023-37 to establish comprehensive guidelines governing the City's reserve funds and financial stabilization practices. The policy serves as a framework to ensure the City's long-term fiscal sustainability while maintaining adequate reserves for emergencies, economic uncertainty, cash flow needs, pension obligations, capital improvements, and other designated purposes.

Consistent with the City's commitment to sound financial management and periodic policy evaluation, Finance Department completed a comprehensive review of the Reserve Policy. Staff evaluated the policy's effectiveness, current reserve classifications, reserve funding methodologies, and consistency with current Government Finance Officers Association (GFOA) best practices and the City's financial objectives.

Based upon this review, staff has determined that the Reserve Policy continues to effectively meet the City's long-term financial management objectives and remains appropriate in its current form. Accordingly, no revisions are recommended at this time.

BACKGROUND:

On June 21, 2023, the City Council adopted Resolution No. 2023-37 establishing a comprehensive Reserve Policy that consolidated several existing reserve-related resolutions into a single policy document. The policy provides guidance for establishing,

maintaining, funding, and replenishing the City's various reserve categories while promoting long-term fiscal sustainability and financial resilience.

The Reserve Policy was developed to:
 Provide a framework for prudent financial management.  Ensure sufficient resources are available to respond to unforeseen emergencies.  Maintain financial flexibility during periods of economic uncertainty.  Support long-term capital planning.
 Maintain favorable creditworthiness.
 Establish consistent reserve funding and replenishment practices.

The policy also consolidated prior reserve-related resolutions into one comprehensive financial policy, improving clarity, consistency, and administrative efficiency.

City staff conducted a comprehensive review of the Reserve Policy to determine whether revisions were warranted based upon:
 Current financial conditions of the City;
 Actual implementation of the policy since adoption;
 Changes in governmental accounting and financial management practices;  Government Finance Officers Association (GFOA) best practices regarding reserve policies;
 Changes in operational risks or financial exposure; and  Overall effectiveness in supporting the City's financial stability.

The review concluded that:
 The existing reserve classifications remain appropriate.  Reserve funding targets continue to support the City's long-term financial objectives.
 The policy has functioned as intended in guiding financial decision-making.  The policy remains consistent with recognized governmental finance best practices.
 No statutory or operational changes necessitate amendments to the policy.

Staff met with the Audit Sub-Committee on July 30, 2026 and no changes were recommended. Accordingly, staff recommends maintaining the Reserve Policy without modification.

City staff will continue to monitor the effectiveness of the policy and will return to the City Council with recommended amendments should future financial conditions, operational needs, or industry best practices warrant revisions.

FISCAL IMPACT:

This agenda item will not result in a fiscal impact.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Direction No. 3, "Economic Development and Financial Stability."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Attachment A - Reserve Policy

Administrative Policy No. TBD Page 1 of 8

ADMINISTRATIVE POLICY
Policy No:

TBD
Policy Title:

Reserve Policy
Effective Date:

June 21, 2023
Revision No:

N/A
Policy Administrator:

Joshua Calhoun, Finance Director
Next Review Due:

June 2029
Related Procedures:

Included in Policy
Approved By:

Lisette Free, City Manager
Approval Date:

June 21, 2023

1. PURPOSE

1.1 Introduction:

Sound financial management includes the practice and discipline of maintaining adequate reserve funds for known and unknown contingencies. Such contingencies include but are not limited to:
• Sufficient cash flow
• Economic uncertainties
• Local emergencies and natural disasters
• Loss of major revenue source
• Unanticipated expenditures or anticipated non-recurring expenditures • Capital expenditures – including but not limited to acquiring new or the replacement of existing capital assets, as well as major infrastructure repairs or improvements
• Unfunded liabilities
The establishment of prudent financial reserves is important to ensure the long-term financial health of the City.

1.2 Purpose:

The purpose of this Policy is to establish the guidelines for:
• Financial reporting of reserves
• Establishing reserve levels
• Funding of reserves
• Use of reserves
Revision Date

Administrative Policy No. TBD Page 2 of 8

2. DEFINITIONS

2.1 Accounting Procedures:

A fund balance is the difference between assets and liabilities reported in a governmental fund. The Governmental Accounting Standards Board (GASB) Statement 54, Fund Reporting and Governmental Fund Type Definition, establishes fund balance classifications that comprise of a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in those funds can be spent.

The Statement (54) provides more clearly defined fund balance categories to make the nature and extent of the constraints placed on a government’s fund balance more transparent. The following classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used:
• Non-Spendable – Includes amounts that cannot be spent because they are either not in spendable form (such as inventory), or for legal or contractual reasons, must be maintained intact (such as long-term notes or loans). • Restricted – Constraints placed on the use of these resources are either externally imposed by creditors (such as through debt covenants), grantors, contributors, or other governments; or are imposed by law (through constitutional provisions or enabling legislation).
• Committed – Amounts that can only be used for specific purposes because of a formal action by the government’s highest level of decision-making authority.

Once committed, the limitation imposed by the City Council remains in place until a similar action is taken to remove or revise the limitations. • Assigned – Amounts that are constrained by the City’s intent to be used for specific purposes, but that do not meet the criteria to be classified as restricted or committed. Intent can be stipulated by the governing body, another body, or by an official to whom the authority has been given. The City Council has established a resolution that authorized the City Manager for this purpose. • Unassigned – This is the residual amount for the City’s General Fund and includes all amounts that cannot be properly classified in one of the other categories. These amounts are available for any purpose. The General Fund is the only fund that reports a positive unassigned fund balance. Any deficit fund balance with the other governmental fund types is reported as unassigned.

The City Council establishes, modifies and/or rescinds fund balance commitments by passage of a resolution.

Administrative Policy No. TBD Page 3 of 8

3. POLICY

3.1 Policy
It is the long-term goal of the City Council of the City of Norco to reach healthy reserve levels to improve the overall financial strength of the City. This Policy is intended to serve as guidelines to assist the City Council in reaching that goal. The Policy sets categories in which reserves will be assigned, minimum level reserves will be maintained, and a mechanism for which reserves will be funded and replenished.

Although reserves are strongly recommended as good practice by the Government Finance Officers Association (GFOA), it is also recognized that each agency’s situation is unique and the policy should be developed based upon its own specific circumstances.

The framework of the Policy was developed with the City of Norco’s specific circumstances in mind.

The City will use its best efforts to maintain minimum levels established per the Policy for each reserve category. Finance will use the General Fund’s annual budgeted operating expenditures, including routine transfers out, for the purpose of calculating minimum Operating Reserve levels. Being that the City’s operating budget can fluctuate year over year, the amount held in reserves as it relates to the requirement of the Policy will be reviewed annually at the close of each fiscal year. This Policy only establishes the minimum level of reserves the City should achieve; therefore, the actual amount of reserves held may be greater.

Reserve Categories
• Operating Reserves – Goal is to maintain the minimum level of 25% for operating reserves. The reserve level is set to provide funding to finance operations for a period of three months. The reserves held should be intended to support operations in the event of economic uncertainties, shortfall or loss in revenue, unanticipated expenditures, and provide sufficient cash flow for operations. Operating reserves bridge the gap in the short-term allowing adequate time for decision-making for a long-term plan.
• Local Emergencies and Natural Disasters Reserves – It is the long-term goal of the City to build and maintain minimum reserves of at least $10,000,000. This is intended to provide sufficient funding to finance extremely unusual and infrequent occurrences, such as local emergencies or natural disasters.
• Infrastructure Reserves – It is the long-term goal of the City to build and maintain minimum reserves of a minimum of at least 50% estimated replacement cost of all City’s capital assets as well as the deferred maintenance at the end of their design life and to use these reserves for

Administrative Policy No. TBD Page 4 of 8
such replacement. Amounts may provide funding for acquiring new or the replacement of existing facilities, as well as major infrastructure repairs or improvements and to provide funding for the City’s facility maintenance expenditures. Expenditures from Infrastructure Reserves will be approved in the Operating Budget and/or Capital Improvements Program Budgets. • Fleet Management Reserves – Goal is to maintain 100% of replacement value of fleet and equipment. Through the use of the Fleet Management Fund, the City will annually budget sufficient funds to provide for the orderly replacement of the City's fleet, vehicles, and equipment and for orderly fleet and building maintenance and repair. The fund is supported by charges to user departments which are adjusted annually based on the department’s proportionate share of estimated expenses. Sufficient reserves will be maintained in the Replacement Fund to provide for the scheduled replacement of fleet, vehicles, equipment, and other major capital outlay at the end of their useful lives.
• Information Technology Reserves – Goal is to maintain 100% of replacement value of Information Technology software and hardware. Use of the Information Management Fund is supported by charges to user departments which are adjusted annually based on the department’s proportionate share of estimated expenses. Sufficient reserves will be maintained in the Information Management Fund to provide for the scheduled replacement of Information Technology software and hardware. • Economic Development Reserves – Goal is to maintain at least a value of 10 acres of commercial properties. The reserve will allow the City to provide strategic investment opportunities to stimulate economic growth; creating value; and generating taxable revenue in order to create a diversified and prosperous economy that engages all segments of the community.
• Reserve for Unfunded Pension Liability – Goal is to pre-fund at least 70% of the pension obligations. The City will fund a reserve for the Public Agency Post-Employment Benefits Trust through the Public Agency Retirement Services (PARS) Pension Rate Stabilization Program. Reserve may be utilized when the City’s revenues cannot support increases to the City’s CalPERS employer contributions. In addition, this reserve can be used to make additional payments to lower the City’s total pension liability. • Reserve for Other Post-Employment Benefits – Goal is to pre-fund at least 70% of the obligations of the Other Post-Employment Benefits. The City will fund a reserve for Other Post-Employment Benefits, in the form of a California Employer’s Retiree Benefit Trust. Reserves may be utilized when the City’s revenues cannot support increases to the City’s share of retiree healthcare premiums. In addition, this reserve can be used to make

Administrative Policy No. TBD Page 5 of 8
additional payments to lower the City’s total other post-employment benefits liability.
• Benefits and Insurance Reserves:
• Self-Insurance Reserves (General Liability and Workers’ Compensation) – Goal is to maintain funding sources for certain claims made against the City. The minimum fund balance
requirement will be based on the actuarial recommended funding level on June 30th each fiscal year.
• Reserve for Compensable Accrued Unused Vacation and
Sick Leave - The Goal is to maintain a reserve for compensable accrued unused vacation and sick leave based on estimated long-term liabilities on June 30th of each fiscal year. • Water & Sewer Rate of Stabilization Reserves - The rate of stabilization reserve would be used in the future for reductions in revenues or unplanned expenses. The Rate of stabilization reserve would be used in future to help address issues like the current significant reduction of revenue in the water fund due to water conservation. Our financial management plan includes the gradual development of a rate stabilization reserve for the water fund with a target of two million ($2,000,000) by fiscal year 2025-26. The target balance was developed based on analysis of the potential reduction in reserve from future conservation efforts. A stabilization reserve is not recommended for the sewer fund due to the stability within the fund as result of the current sewer rate structure. • Minimum Operating Reserve Balance for Water and Sewer System - Reserve balances for utility systems are funds set aside for a specific cash flow requirement, financial need, project, task, or legal covenant. The goal is to maintain minimum level of 25% for operating reserves. The rational related to the maintenance of the minimum reserve is twofold. First, it helps to assure the utility system will have adequate funds available to meet its financial obligations during the year, serving as a working capital reserve.

Second, it provides funds that can be used for minor emergency repairs or replacement to the system that can occur as a result of unanticipated system failures.

The City maintains a policy that it’s utility fund should maintain a minimum operating fund balance of three-month of annual operating and maintenance expenses within each fund to provide working capital balance within each fund.

The City’s Policy considers restricted fund balance to have been spent first when expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. Similarly, when an expenditure is incurred for purposes for which

Administrative Policy No. TBD Page 6 of 8
amounts in any of the unrestricted classifications of fund balance could be used, the City considers committed amounts to be reduced first, followed by assigned amounts and then unassigned amounts.

4. PROCEDURES

4.1 Funding Reserves
The City recognizes that funding levels established in the Policy are targets and may take multiple years to achieve. To assure the City is using its best efforts to achieve these targets, and in a timely manner, the following dictates how the reserves will be funded.

Should actual revenues exceed expenditures and encumbrances, a year-end net increase in fund balance shall be reported. This net increase will be used to build reserves by allocating annually at year-end.
• Operating Reserves – For each fiscal year the final adopted General Fund budget shall contain a contingency appropriation equal to a minimum of 25% of the annual budgeted operating expenditures including routine transfers out. The contingency appropriation should be funded first by any surplus of revenues after all other budgeted expenditures are funded. If no surplus exists, then contingency will be funded by unassigned reserves.

The contingency appropriation will provide resources for unbudgeted expenditures.
• Local Emergencies and Natural Disasters Reserves – At the end of each fiscal year, the Finance Director shall designate a minimum of $1,000,000 in the general fund operating budget.
• Infrastructure Reserves – 15% of reported General Fund surplus. • Fleet Maintenance and Replace Reserves – The fund will be supported by charges to user departments which are adjusted annually based on the department’s proportionate share of estimated expenses. • Information Technology Reserves - The fund is supported by charges to user departments which are adjusted annually based on the department’s proportionate share of estimated expenses.
• Economic Development Reserves – 15% of reported General Fund surplus. This would require a four-fifths (4/5) Super Majority approval by the City Council for use of the reserves.
• Reserve for Unfunded Pension Liability - A contribution to the Public Agency Retirement Services (PARS) Pension Rate Stabilization Program

Administrative Policy No. TBD Page 7 of 8
Trust shall be considered annually by the City Council during the budget process.
• Other Post-Employment Benefits - A contribution to the Other PostEmployment trust shall be considered annually by the City Council during the budget process.
• Benefits and Insurance Reserves:
• Self-Insurance Reserves (General Liability and Workers’ Compensation) – Adjusted by the Finance Director to meet projected future liabilities using only undesignated fund balance.

The minimum fund balance requirement will be based on the actuarial recommended funding level on June 30th each fiscal year.
• Reserve for Compensable Accrued Unused Vacation and
Sick Leave - Adjusted by the Finance Director to meet projected future liabilities using only undesignated fund balance. City will maintain a reserve for Compensable Accrued Unused Vacation and Sick Leave based on estimated long-term liabilities on June 30th of each fiscal year.
• Water & Sewer Rate of Stabilization Reserves – At the end of each fiscal year, the Finance Director shall set aside a minimum of $222,222 in the water operating budget.
• Minimum Operating Reserve Balance for Utility System – At the end of each fiscal year, Finance Director shall contingency appropriation equal to a minimum of 25% of the annual budgeted operating expenses including transfers out to the water and sewer operating budgets, respectively.

In compliance with the Policy, Finance Department should post at the close of each fiscal year as assigned fund balances the amounts calculated based on the percentages indicated above for each of the reserve categories without further action of the Council. If in any given fiscal year, there is no reported excess of revenues over expenditures or there is a deficit, no funds will be assigned for any of the reserve categories that the reserve calculation is based on a percentage of the surplus. Finance shall update City Council annually after close of year-end with amounts that have posted as assigned fund balances and the current level of reserves for each category.

At Council’s discretion, one-time revenue sources may be assigned to fund one or more of the above reserve categories and/or fund non-recurring expenditures. One-time revenues shall not be used to fund ongoing expenditures.

Administrative Policy No. TBD Page 8 of 8
The City Council may designate portions of General Fund unreserved fund balance for future capital projects, continuing or carry-over appropriations from prior fiscal years for operating or capital expenditures, or any other municipal purpose that the City Council deems prudent or necessary.

4.2 Replenishing Reserves
It is recognized that from time to time reserves will be committed by the City Council for their intended purpose. Should the Council exercise its right to do so, the ongoing annual allocation of reported surplus would serve as a mechanism to replenish reserve levels that fall below target.

4.3 Policy Review
This Policy will be reviewed every three years by the City Manager and Finance Director; or sooner if warranted by internal or external changes. Recommended revision to the Policy will be presented to the City Council for formal approval.

5. REFERENCES
There are no applicable references associated with this policy at this time.

6. ATTACHMENTS
There are no applicable attachments associated with this policy at this time.

City Council

STAFF REPORT
Date: August 19, 2026 Agenda Item:

6.A.

To: Honorable Mayor and City Council Members
From: Lisette Free, City Manager
Prepared By: Colin Burns, City Attorney
Department: Administration
SUBJECT:

Consideration of Cancellation of the November 3, 2026 General Municipal Election and Appointment of Two Council Members to Full Four-Year Terms RECOMMENDATION:

Conduct a public hearing to consider the cancellation of the November 3, 2026, General Municipal Election and appointment of two Council Member seats to the City Council for full four-year terms. If the City Council chooses to appoint the two candidates who filed nomination papers, Kevin Bash and Greg Newton, the City Council will approve Resolution No. 2026-75.

SUMMARY:

Following the close of the nomination period for the November 3, 2026, General Municipal Election, two candidates filed nomination papers for the two available City Council seats. Because the number of candidates does not exceed the number of seats to be filled, the City Council may consider the options available under Elections Code Section 10229, including cancellation of the election and appointment of the qualified candidates to full four-year terms.

BACKGROUND:

On June 3, 2026, the City Council adopted Resolution Nos. 2026-40 through 2026-42, calling for and giving notice of the November 3, 2026, General Municipal Election for the purpose of electing two Council Members to full four-year terms.

As of the close of the nomination period on Thursday, August 6, 2026, two candidates, Kevin Bash and Greg Newton, filed nomination papers for the two available City Council seats.

California Elections Code Section 10229 provides the City Council with the following options when the number of candidates nominated does not exceed the number of offices to be filled:

1. Appoint to the office the person who has been nominated.

2. Appoint to the office any eligible voter if no one has been nominated.

3. Hold the election if either no one or only one person has been nominated.

The City Clerk’s Certification of Facts required pursuant to Elections Code Section 10229 is included as Attachment A.

If the City Council selects Option 1 and appoints the two candidates who filed nomination papers, the City Council will consider Resolution No. 2026-75, which would cancel the November 3, 2026, General Municipal Election for the two City Council seats and appoint Kevin Bash and Greg Newton to the City Council for full four-year terms.

FISCAL IMPACT:

The Riverside County Registrar of Voters estimates the cost of conducing the 2026 General Municipal Election for the City will be $62,000.

RELATIONSHIP TO STRATEGIC PLAN:

This item is consistent with Strategic Plan Direction No. 4, "Communication and Stakeholder Experience."
REVIEWED AND APPROVED BY:

Certified as to Availability of Funds: Joshua Calhoun, Finance Director Approved by: Lisette Free, City Manager
Approved as to Form: Harper and Burns, LLP, City Attorney ATTACHMENT(S):

Resolution No. 2026-75
Attachment A - Notice of City Clerk's Certification

RESOLUTION NO. 2026-75

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORCO,

CALIFORNIA, APPOINTING KEVIN BASH AND GREG NEWTON TO
THE CITY COUNCIL TO REPRESENT CITY COUNCIL FOR A FULLTERM OF FOUR YEARS BEGINNING IN 2026-2030 IN LIEU OF AN ELECTION; AND CANCELLING THE NOVEMBER 3, 2026, GENERAL

MUNICIPAL ELECTION FOR CITY COUNCIL, PURSUANT TO
CALIFORNIA ELECTIONS CODE SECTION 10229
WHEREAS, on June 3, 2026, the City Council adopted Resolutions Nos. 2026-40 through 2026-42, calling and giving notice of the holding of a general municipal election for the purpose of electing two available City Council seat to the City Council of the City of Norco for full four-year terms; and
WHEREAS, as of the close of the nomination period on Thursday, August 6, 2026, only two candidates, Kevin Bash and Greg Newton, filed nomination papers to run for the office of City Council Member; and
WHEREAS, Section 10229 of the California Elections Code allows the City Council to take one of the following courses of action when only one person has filed nomination papers for an office: (1) Appoint to the office the person who has been nominated, (2) Appoint to the office any eligible voter if no one has been nominated; or (3) Hold the election if either no one or only one person has been nominate hold the election if either no one or only one person has been nominated.

WHEREAS, pursuant to Section 10229 of the California Elections Code, a notice, (Proof of Publication), herein attached and incorporated by reference as Exhibit "A", was published on August 14, 2026, in the Press Enterprise, certifying these facts and the options available to the City Council; and
WHEREAS, pursuant to Section 10229 of the California Elections Code, if by the 75th day before the scheduled General Municipal Election (August 20, 2026), no person has been appointed to this office pursuant to (1) above, the election for City Council is required to be held along with all other elective offices on the ballot. If an appointment is made to this office, the General Municipal Election for City Council must be cancelled, but the General Municipal Election will be held for all other elective offices on the ballot; and WHEREAS, if the City Council makes an appointment pursuant to Section 10229 of the California Elections Code, the City Clerk/Elections Official shall not accept for filing any statement of write-in candidacy for City of Norco Council Member which is submitted after the appointment is made; and
WHEREAS, cancelling the uncontested election for City of Norco Council will save the City the unnecessary costs of holding that uncontested election; and

Resolution No. 2026-75

August 19, 2026
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Norco, California:

SECTION 1. That the above recitals are true and correct.

SECTION 2. Pursuant to Section 10229 of the California Elections Code, the following action is taken:

The following persons are appointed to the office to which they were nominated, and is considered to be the same as being elected, pursuant to Section 10229(a) of the California Elections Code:

Name Office Term
Kevin Bash
Greg Newton
City Council Member
City Council Member
Full-Term of Four Years
Full-Term of Four Years
SECTION 3. Pursuant to Elections Code Section 10229, the General Municipal Election scheduled to be held on Tuesday, November 3, 2026, to elect a candidate for City of Norco Council Member is hereby cancelled because here are not more candidates than offices to be elected, and the City Council has made the above appointment.

SECTION 4. The person appointed shall qualify and take office and serve exactly as if elected at the General Municipal Election for the office.

SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution and so notify the Riverside County Registrar of Voters and Board of Supervisors of the City Council's action, and is authorized to take any other administrative actions necessary to cancel the 2026 general municipal election for Council.

PASSED AND ADOPTED by the City Council of the City of Norco, California, at a regular meeting held on August 19, 2026.
_______________________
Robin Grundmeyer, Mayor
City of Norco
ATTEST:
_______________________
Interim City Clerk
City of Norco, California

Resolution No. 2026-75

August 19, 2026
I, Amanda Hamilton, Interim City Clerk of the City of Norco, California, do hereby certify that the foregoing Resolution was introduced and adopted by the City Council of the City of Norco, California, at a regular meeting held on August 19, 2026 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Norco, California on August 19, 2026.
_________________________
Interim City Clerk
City of Norco, California
Attachment - Notice of City Clerk’s Certification

CITY OF NORCO
NOTICE OF CITY CLERK’S CERTIFICATION THAT THERE ARE NOT MORE

CANDIDATES THAN OFFICES TO BE ELECTED
NOTICE IS HEREBY GIVEN, pursuant to of the
State of California, to the following facts relating to the general municipal election to be held on Tuesday, November 3, 2026:

As of the close of the nomination period on August 6, 2026, for the election of two (2) Council Members of said City for the full term of four (4) years, there are not more candidates than offices to be elected
The persons so nominated are:

Kevin Bash
City of Norco Council Member
Greg Newton
City of Norco Council Member
That Section 10229 of the Elections Code allows one of the following courses of action to be taken by the City Council:

1. Appoint to the office the person who has been nominated.

2. Appoint to the office any eligible voter if no one has been nominated.

3. Hold the election if either no one or only one person has been nominated.

On August 19, 2026, the City Council will meet to either make the appointment or direct an election to be held. The person appointed, if any, shall qualify and take office and serve exactly as if elected at a municipal election for the office. If, by the 75th day before the municipal election, no person has been appointed to the office(s) pursuant to (1) or (2) above, the election shall be held for such of?ce(s).

If the City Council makes an appointment pursuant to Section 10229 of the Elections Code, the City Clerk shall not accept for filing any statement of write in candidacy which is su itted after the appointment is made.
ted Augu t 12, 2026
Amanda Hamilton
Interim City Clerk, City of Norco
Posted: August 12, 2026
Published: August 14, 2026
Section 10229 of the Elections Code