Norwalk City Council
June 6, 2023

AGENDA

CITY COUNCIL
JUNE 6, 2023

UNTIL FURTHER NOTICE, MEETINGS WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF ASSEMBLY BILL 361,

WHICH ALLOWS COUNCIL MEMBERS TO PARTICIPATE FROM A REMOTE LOCATION WITHOUT LISTING A PHYSICAL LOCATION. TO PROVIDE COMMENTS DURING A MEETING: YOU MAY ATTEND T HE MEETING, SEND AN EMAIL TO:
[email protected], OR JOIN THE ZOOM MEETING BY CALLING: (669) 900-6833 OR USING THE ZOOM APP WITH THE FOLLOWING LINK: https://us02web.z oom.us/j/7095732685; MEETING ID: 709 573 2685. THE MEETING MAY BE VIEWED THROUGH ZOOM, FIOS CHANNEL 32 OR CHARTER CHANNEL 3, OR ON THE CITY'S WEBPAGE AT:
https://www.norwalk.org/city-hall/meeting-agendas-393.

CLOSED SESSION MEETING
5:00 PM

REGULAR MEETING
6:00 PM

NORWALK CITY HALL/COUNCIL CHAMBERS

AND VIA VIDEOCONFERENCE

Ana Valencia, Mayor
Margarita L. Rios, Vice Mayor
Tony Ayala, Councilmember
Jennifer Perez, Councilmember
Rick Ramirez, Councilmember

Public Comment: The public is encouraged to address City Council on any matter listed on the agenda or on any other matter within its jurisdiction subject to the rules of decorum described in Section 2.08. 020 of the Norwalk Municipal Code. If you wish to address City Council, please complete the card that is provided at the rear entrance to Council Chambers and hand the card to the Sergeant at Arms.

City Council will hear public comment on items listed on the agenda during discussion of the matter and prior to a vote. City Council will hear public comment on matters not listed on the agenda during the Oral Communications period.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Please adhere to the following procedures when addressing the City Council:
♦ Comments should be limited to 3 minutes or less.
♦ Comments should be directed to the City Council as a whole and not directed to individual Councilmembers.

Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the City Clerk’s department, (562) 929-5720. Assisted listening devices are available at this meeting. Ask the City Clerk if you desire to use this device. Upon request, the agenda and documents in the agenda packet c an be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Any writings and/or documents provided to a majority of the City Council regarding any item on this agenda after it has been posted will also be made available for public inspection.

Writings and/or documents are available for inspection in the City Clerk’s Department, City Hall, 12700 Norwalk Boulevard during regular business hours, 8:00 a.m. to 6:00 p.m., Monday – Thursday and 8:00 a.m. to 5:00 p.m., every other Friday; telephone (562) 929-5720. You may also contact the City Clerk via e-mail at [email protected].

City Council, June 6, 2023 Page 2 of 5
CLOSED SESSION MEETING – 5:00 PM

CALL TO ORDER
Mayor Valencia

ROLL CALL
Theresa Devoy, CMC
City Clerk

ORAL COMMUNICATIONS FOR CLOSED SESSION MATTERS

CLOSED SESSION
I. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE §54956.9(d)(1): City of Norwalk vs. City of Cerritos, et al., Case Number 22STCV33737.

II. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE §54956.9(d)(1) and (4), consideration of joining litigation: Sacramento Superior Court Case No. 34- 2023-00335169.

III. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE §54956.9(d)(2): BKK Working Group Confidential Agreement related to the BKK Class I Landfill Cost Recovery Efforts.

IV. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE §54956.8: Property: Assessor Parcel Number 8045 -008-902 (California Youth Authority); Negotiating Parties: Jesus M. Gomez, City Manager, on behalf o f the City and State of California; Under Negotiation:

Price and Terms of Payment.

RECESS
REGULAR MEETING – 6:00 PM

CALL TO ORDER
Mayor Valencia

INVOCATION
Daniel Castanaza
Norwalk SDA Church

FLAG SALUTE
Christine Aguirre
Studebaker Elementary
City Council, June 6, 2023 Page 3 of 5

ROLL CALL
Theresa Devoy, CMC
City Clerk

CLOSED SESSION REPORT

CITY COUNCIL COMMENTS
a. Report of City Council Travel
SPECIAL PRESENTATIONS - None.

CITY MANAGER COMMENTS

1. Mayor’s Prayer Breakfast video.

2. Memorial Day Ceremony video.

3. Fireworks Safety Video.

4. Bi-Weekly Review video.

CONSENT CALENDAR
Consent calendar items are considered routine matters which may be enacted by one motion and roll call vote. Any item may be removed from the consent calendar and considered separately by City Council.

1. MEETING MINUTES
Staff recommends City Council approve the minutes of the meeting of May 16, 2023. 825-04

2. PAYROLL FOR THE PERIOD APRIL 30, 2023 – MAY 13, 2023 AND MAY 14, 2023 – MAY 27, 2023 Staff recommends City Council approve:
a. gross payroll in the amount of $1,131,929.66; the payroll check number 37808- 37811 and the voucher numbers 318612 – 319068 in the total net amount of $839,561.12 for the pay period April 30, 2023 – May 13, 2023.
b. gross payroll in the amount of $1,102,869.95; the payroll check numbers 37812-37814 and the voucher numbers 319069 – 319528 in the total net amount of $822,782.58 for the pay period May 14, 2023 – May 27, 2023.

3. COMMERCIAL DEMANDS
Staff recommends City Council approve the warrant register period May 9, 2023 through May 22, 2023, in the total amount of $2,841,005.67. 640

4. 5.

CLAIMS AGAINST THE CITY
Staff recommends City Council deny the claim filed by Catherine Allain, Florentina Falcon, Sandra Garcia, Mercury Insurance on behalf of Ayanna Smith, Hedy Peng, William Shelly, Shaniece Starnes, and Joshua Stockton.

PLANNING COMMISSION SYNOPSIS - MAY 31, 2023
No action is required unless the City Council elects to review the decision of the Planning Commission on the items where the Commission’s action was final.

City Council, June 6, 2023 Page 4 of 5

6. RESOLUTION NO. 23-28 - STATEMENT OF INVESTMENT POLICY Staff recommends City Council adopt Resolution No. 23-28, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK, ADOPTING THE 2023/24 STATEMENT OF

INVESTMENT POLICY AND AUTHORIZING THE CITY TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE CITY OF NORWALK IN ACCORDANCE WITH THE 2023/24 STATEMENT OF INVESTMENT POLICY.

7. RESOLUTION 23-29 – ADOPTING PURCHASING POLICY FOR FISCAL YEAR 2023/24 Staff recommends City Council adopt Resolution No. 23-29, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK ADOPTING THE PURCHASING POLICY FOR FISCAL YEAR 2023/24.

8. AGREEMENT AMENDMENT NO. 5 - PRODUCTION OF THE CITY’S MONTHLY NEWSLETTER

PUBLICATION (NORWALK NOW)
Staff recommends City Council approve Amendment No. 5 with Norwalk Printing Co. Inc., in the amount of $25,920 from July 1, 2023 through August 31, 2023 for the printing of the City's newsletter publication; the maximum compensation set forth is a sum not to exceed Six Thousand Four Hundred and Eighty Dollars ($6,480.00) (“the maximum compensation”) per month; and authorize the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney.

9. AGREEMENTS FOR MAJOR BUS COMPONENTS AND MAJOR REPAIR SERVICES FOR NORWALK

TRANSIT SYSTEM
Staff recommends City Council approve a three year agreement, from July 1, 2023 through June 30, 2026 with Cummins, Inc. for $80,000; Gillig, LLC for $50,000; and Western States Converters and Transmissions, Inc. for $25,000, for a total of $155,000 for Fiscal Year 2023/24 for Major Bus Components and Major Repairs and an option to extend the agreements for two one -year periods for a total contract value of $465,000; and authorize the City Manager to execute the agreements, and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.

10. AGREEMENT - EMERGENCY OPERATIONS CENTER AUDIO/VISUAL EQUIPMENT Staff recommends City Council approve an agreement with One Diversified, LLC for Emergency Operations Center Audio/Visual Equipment in an amount not-to-exceed $295,927.88; and authorize the City Manager to execute the agreement and any amendments, provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.

11. PROJECT NO. 7928.1 – AGREEMENT AMENDMENT NO. 1 - CONSTRUCTION AND CONSTRUCTION SUPPORT SERVICES FOR LOCAL STREETS REHABILITATION PROGRAM PHASE 2 - ZONE 8, ENGINEER’S REPORT NO. 23-06
Staff recommends City Council approve Amendment No. 1 with CJ Concrete Construction adding $301,922 to Project No. 7928; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.

12. PROJECT NO. 7927.1 – AGREEMENT AMENDMENTS - CONSTRUCTION AND CONSTRUCTION SUPPORT SERVICES FOR LOCAL STREETS REHABILITATION PROGRAM – PHASE 2 ZONE 3, ENGINEER’S REPORT NO. 23-05
Staff recommends City Council:
a. approve Amendment No. 1 to the agreement with CJ Concrete Construction in the amount of $495,825 for Project No. 7927; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney; and b. approve Amendment No. 3 to the agreement with Onward Engineering in the amount of $25,000 for Project No. 7929; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.

City Council, June 6, 2023 Page 5 of 5

13. PROJECT NO. 1.7C4219 WEBSITE ENHANCEMENTS - WEBSITE DESIGN SERVICES AND CONTENT

MANAGEMENT SYSTEM
Staff recommends City Council award a contract to Revize Software Systems for website design services and content management system upgrades in an amount not to exceed $50,000; and authorize the City Manager to execute the contract and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.

APPOINTMENTS

14. ADVISORY BODY APPOINTMENTS
Staff recommends City Councilmembers make appointments to fill the vacancies on the various Advisory Bodies for two-year terms expiring on December 31, 2024.

ORDINANCES AND RESOLUTIONS

15. URGENCY ORDINANCE NO. 23 -1740U AMENDING CHAPTER 10.20 OF THE NORWALK

MUNICIPAL CODE AND REVISING THE DESIGNATED TRUCK ROUTE
Staff recommends City Council:

a. Find that the adoption of the Urgency Ordinance is exempt from the California Environmental Quality Act pursuant to the following: CEQA Guidelines Section 15601(b)(3) as it will not result in a direct or indirect physical change or significant effect on the environment, and CEQA Guidelines Section 15378(b)(5) as an administrative activity of the government that will not result in a direct or indirect physical change to the environment; and because the Urgency Ordinance relates to existing streets and does not approve a specific project within the City, none of the exceptions to categorical exemptions under CEQA Guidelines Section 15300.2 apply. b. adopt Urgency Ordinance No. 23- 1740U, AMENDING CHAPTER 10.20 OF THE NORWALK

MUNICIPAL CODE AND REVISING THE DESIGNATED TRUCK ROUTE AND ASSOCIATED

REGULATIONS, AND DETERMINING THAT THE ORDINANCE IS EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, and waive full reading.

REPORTS

16. PARK PROJECTS UPDATE
Receive and file.

17. 2023 STRATEGIC PLAN
Staff recommends City Council approve the 2023 Strategic Plan.

ORAL COMMUNICATIONS

ADJOURNMENT

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated June 2, 2023.

Theresa Devoy, CMC
City Clerk

20230516

825-04

MINUTES OF THE STUDY SESSION AND REGULAR MEETINGS

NORWALK CITY COUNCIL

NORWALK, CALIFORNIA
MAY 16, 2023

CLOSED SESSION MEETING

Councilmember Perez called the hybrid meeting to order at 5:00 p.m. in the Council Chambers, Norwalk City Hall, 12700 Norwalk Boulevard, Norwalk, California, and via videoconference pursuant to Assembly Bill 361. Responding to roll call w as Councilmember Perez in person; Councilmember Ayala and Mayor Valencia participated via videoconference; Vice Mayor Rios arrived after roll call via videoconference.

Councilmember Ramirez was absent. Also present were Jesus M. Gomez, City Manager; Arnold M. Alvarez -Glasman, City Attorney; Eric Salbert, Deputy Legal Counsel; and Theresa Devoy, City Clerk.

ORAL COMMUNICATIONS FOR CLOSED SESSION MATTERS

There were no persons wishing to address City Council on the matters to be discussed in closed session.

CLOSED SESSION

City Council immediately convened to closed session for discussion on the following matters:

I. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE §54956.9(d)(1): City of Norwalk vs. City of Cerritos, et al., Case Number 22STCV33737.

II. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO GOVERNMENT CODE 54956.8 – Norwalk Municipal Water System (Artesia Service Area); Negotiating on behalf of the City: Jesus M. Gomez; Negotiating Party: Golden State Water Company; Under Negotiation: Price and Terms of Payment.

RECESS

City Council recessed at 5:40 p.m. pending the commencement of the regular meeting.

REGULAR MEETING

Vice Mayor Rios called the hybrid meeting to order at 6:08 p.m. in the Council Chambers, Norwalk City Hall, 12700 Norwalk Boulevard, Norwalk, California, and via videoconference pursuant to Assembly Bill 361. Responding to roll call were Councilmember Perez and Vice Mayor Rios in person; Mayor Valencia participated via videoconference; Councilmember Ayala arrived after roll call, participating in person; and Minutes of the Study Session and Regular Meetings
Norwalk City Council
May 16, 2023

2 Councilmember Ramirez was absent. Also present were Jesus M. Gomez, City Manager; Arnold M. Alvarez-Glasman, City Attorney; and Theresa Devoy, City Clerk.

The invocation was delivered by Pastor Ronald Spence, Faith Church Norwalk; followed by the flag salute, led by Sebastian Munoz, Paddison Elementary School.

CLOSED SESSION REPORT

The City Attorney indicated there was no reportable action taken on the matters discussed in closed session.

CITY COUNCIL COMMENTS

Mayor Valencia reported on her attendance at the Gateway Cities Council of Governments meeting, topics included funding for homeless programs, and that the newly formed Gateway Cities Affordable Housing Trust meetings will commence, Tea Time at the Hargitt House Museum and the Teen Alliance Program Scholarship & Recognition Dinner event; participated in a ride -a-long with Athens Disposal; filmed a public service announcement for trash; congratulated all 2023 graduates recognizing Caren Spilsbury’s daughter Aubrey who has graduated from Cal ifornia State University Long Beach and Commissioner Sandoval’s daughter Daniella who received a Teen Alliance Program certificate. Vice Mayor Rios welcomed all in attendance; shared she is on the road to recovery and thanked staff for all their support; congratulated her son Nicholas , who graduated from California State University Long Beach, and as well as all 2023 graduates.

SPECIAL PRESENTATIONS

City Council r ecognized Helen D uernberger, as Norwalk’s Older American volunteer nominee for 2023.

City Council presented proclamations to the members of the Norwalk -La Mirada Unified School District Board of Directors in recognition of Classified School Employee Week May 21-27, 2023 ; Day of the Teacher in the City of Norwalk, May 10, 2023; and Asian American and Pacific Islander Heritage month in the City of Norwalk.

City Council presented a proclamation to the Public Services departme nt declaring May 21-27, 2023 as National Public Works Week in the City of Norwalk.

City Council recognized the Economic Recovery Task Force.

*Councilmember Ayala joined the meeting prior to the following item.

Minutes of the Study Session and Regular Meetings
Norwalk City Council
May 16, 2023

3 CITY MANAGER COMMENTS

An update was provided by Southeast Area Animal Control Authority (SEACCA) Denise Woodside, Executive Director and Donna Soriano, Manager of Outreach . Addressing City Council were Jaime Aznar; Lisa Lappin, Petra George, Brenda Blanco, Yasuyo Ninomiya, Teresa Ramsey, Anett Conde, Carmen Verdugo and Robert R igii in person.

Alicia Galvan, Angela Metcalf, Glorimar Rivera, Alex Armstrong, Shannon Trout , and Maggie M. via v ideoconference. The City Clerk summarized emails from Tammy Hilo, Laura Mares, Amy Schnaufer, Aida Martinez, Nathalie Bencun, Alissa Branham, and Ayla Mirjafarli. City Council discussion ensued, Councilmember Ayala requested follow-up be provided between the City and SEAACA; Vice Mayor Rios requested SEAACA return with responses to all inquiries from the speakers, some of which are: staffing levels , spay/ neutering policy, month long adoption process , behavior assessment/analysis , euthanization policy, surrender costs , volunteers, hours for viewing , and possible relocation of site.

Videos were shared highlighting the Teen Alliance Program Scholarship and Recognition Dinner and “Bi-Weekly Review”.

CONSENT CALENDAR
Consent calendar items are considered routine matters which may be enacted by one motion and roll call vote. Councilmember Ayala moved and C ouncilmember Perez seconded to approve consent calendar as recommended. MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE:

AYES: Councilmembers Ayala and Perez, Vice Mayor Rios, and Mayor Valencia
NOES: None
ABSENT: Councilmember Ramirez

MEETING MINUTES

City Council approved the minutes of the meeting of May 2, 2023. 825-04

Minutes of the Study Session and Regular Meetings
Norwalk City Council
May 16, 2023

4 PAYROLL FOR THE PERIOD APRIL 16, 2023 – APRIL 29, 2023

City Council approved gross payroll in the amount of $1,107,720.29; the payroll check numbers 37805- 37807 and the voucher numbers 318157 – 318611 in the total net amount of $822,392.28 for the pay period April 16, 2023 – April 29, 2023. 630

COMMERCIAL DEMANDS

City Council approved the warrant register period April 25, 2023 – May 8, 2023, in the total amount of $3,664,234.92.
640

CLAIMS AGAINST THE CITY

City Council denied the claim filed by Ruben Loza.
830-12

PLANNING COMMISSION SYNOPSIS - MAY 10, 2023

No action was taken.
260

RESOLUTION NO. 23-27 - DESTRUCTION OF OBSOLETE RECORDS – COMMUNITY

DEVELOPMENT DEPARTMENT

City Council adopted Resolution No. 23- 27, A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF NORWALK AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE COMMUNITY DEVELOPMENT DEPARTMENT.
870-02

ASSEMBLY BILL 361 FINDINGS

City Council made the following findings:

a. City Council has reconsidered the circumstances of the state of emergency. b. City Council continues to impose or recommend measures to promote social distancing including remote or hybrid meeting participation. 825

AGREEMENT AMENDMENT NO 1 - ADVANCED RESERVATION DIAL -A-RIDE /

SUBSCRIPTION SERVICE

City Council approved Amendment No. 1 in the amount of $144,256 using Norwalk Transportation System operating funds and authorized the City Manager to execute the amendment, on behalf of the City, in a form approved by the City Attorney. 1120-07

Minutes of the Study Session and Regular Meetings
Norwalk City Council
May 16, 2023

5 AUTHORIZATION TO SUBMIT ZERO EMISSIONS BUS ROLLOUT PLAN

City Council approved the Zero Emissions Bus Rollout Plan and authorized the Executive Director of Regional Transportation to submit the plan to the California Air Resources Board by July 1, 2023. 1130

AGREEMENT AMENDMENT NO. 1 – THE HEART OF NORWALK SPECIFIC PLAN

AND ENVIRONMENTAL IMPACT REPORT - ADDITIONAL SERVICES

City Council approved Amendment No. 1 to the agreement with The Arroyo Group for the Heart of Norwalk Specific Plan and Environmental Impact Report, for additional services not-to-exceed $732,500; and authorized the City Manager to execute this amendment and any additional amendments provided ther e is funding in the budget and it is within his signing authority, on behalf of the City, in a form approved by the City Attorney. 325-03

RESOLUTION NO. 23 -26 – ESTABLISHING AND/OR AMENDING POSTED SPEED LIMITS FOR 81 STREET SEGMENTS WITHIN THE CITY OF NOR WALK – ENGINEER’S REPORT NO. 23-04

City Council:

a. received and filed Engineer’s Report No. 23-04; and
b. adopted Resolution No. 23- 26, A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF NORWALK CERTIFYING AND ESTABLISING SPEED LIMITS ON CERTAIN STREETS WITHIN CITY.
1050-08

PROJECT NO. 7450 - WELL NO. 10 GRANULAR ACTIVATED CARBON TREATMENT AND SYSTEM UPGRADES AND PROJECT NO. 7606 – POTTER STREET STORM

DRAIN REPAIRS - AWARD CONTRACTS FOR PROFESSIONAL ENGINEERING

SERVICES FOR DESIGN, ENVIRONMENTAL COMPLIANCE, PROJECT

MANAGEMENT, AND CONSTRUCTION SUPPORT SERVICES

City Council approved agreements with:

a. Civiltec Engineering, Inc. for Project No. 7450 to provide professional engineering services for design, environmental compliance project management, and construction support for Work Order No. 1 for a term of two years from the date of execution, with the option to extend for two additional one-year term extensions, for an amount not to exceed $295,347;
and authorized the City Manager to execute the agreement, provided there is funding in the budget, on behalf of t he City, in a form approved by the City Attorney; and

Minutes of the Study Session and Regular Meetings
Norwalk City Council
May 16, 2023

6 b. Kimley-Horn and Associates, Inc. for Project No. 7606 to provide professional engineering services for design, project management, and construction support for Work Order No. 2 for a term of two years from the date of execution, with the option to extend for two additional one- year term extensions, for an amount not to exceed $114,995; and authorized the City Manager to execute the agreement, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney. 1005-04-7450/7606
CONFIRM EMERGENCY WORK AT 11907 168T H STREET AND 16331 ALORA AVENUE

City Council confirmed the emergency service repair work at 11907 168th Street and 16331 Alora Avenue, completed by Stephen Doreck Equipment Rentals, Inc., in the amount of $14,084.16.
955

APPOINTMENTS

ADVISORY BODY APPOINTMENTS

None.
200

REPORTS

CITY FACILITY ENERGY EFFICIENCY AND SUSTAINABILITY PLAN.

Following a brief report provided by Christine Roberto, Public Services Manager, City Council received and filed.
920
ECONOMIC DEVELOPMENT OPPORTUNITIES PLAN UPDATE DISCUSSION.

Jesus Gomez, City Manager introduced Ken Hera, President of Kosmont, to provide a report. City Council received and filed.
325

ORAL COMMUNICATIONS

Addressing City Council in person were T ony Rivera and Paki Matael. The City Clerk summarized an email from Martha Torres, Fair Housing Foundation.

ADJOURNMENT

There being no further business to come before City Council, the meeting was adjourned at 9:09 p.m.

Minutes of the Study Session and Regular Meetings
Norwalk City Council
May 16, 2023

7 ____________________________

THERESA DEVOY, CMC

CITY CLERK
ATTEST:

____________________________
MARGARITA L. RIOS

VICE MAYOR
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Jana Stuard, Director of Finance/City Treasurer
Moises Mata, Financial Analyst
SUBJECT: PAYROLL FOR THE PERIOD APRIL 30, 2023 – MAY 13, 2023 AND MAY 14, 2023 – MAY 27, 2023
Background:

The City’s gross payroll cost for the period April 30, 2023 – May 13, 2023 totaling $1,131,929.66 and May 14, 2023 – May 27, 2023 totaling $1,102,869.95.

Fiscal Impact:

N/A
Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

N/A
Recommended Action:

Staff recommends City Council approve:
a. gross payroll in the amount of $1,131,929.66; the payroll check number 37808-37811 and the voucher numbers 318612 – 319068 in the total net amount of $839,561.12 for the pay period April 30, 2023 – May 13, 2023; and

City Council June 6, 2023
Payroll for the Periods April 30, 2023 – May 13, 2023
and May 14, 2023 – May 27, 2023
Page No. 2
4 0
8 b. gross payroll in the amount of $1,102,869.95; the payroll check numbers 37812-37814 and the voucher numbers 319069 – 319528 in the total net amount of $822,782.58 for the pay period May 14, 2023 – May 27, 2023.

Attachments:

N/A

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
1 ALEJANDRA CARDENA

FORFEIT NASC RESERVERATION
188585
$800.00
2 AMANO MCGANN INC

EXIT GATE REPAIRS
188586
$455.00
3 BADGER METER INC

REPLACEMENTS
188587
$14,882.18
4 BARR & CLARK INC

LEAD BASED PAINT TESTING
188588
$190.00
5 BECNEL UNIFORMS
M.RODRIGUEZ/UNIFORMS
188589
$532.61
6 ROBERT V MARDIGIAN

REPAIR/INSTALL CARPET
188590
$475.00
7 BRENNAN ESTIMATING SERVICES

ALONDRA LIBRARY FIRE ALRM
188591
$37,378.00
8 DISTRICT LODGE 947, IAMAW

EMPLOYEE UNION DUES
188592
$5,049.40
9 CARMEN BRITO

FORFEIT NASC RESERVERATION
188593
$946.50
10 CHICAGO TITLE COMPANY
PIRT/16014 CLARKDALE
188594
$100.00
11 CLINICAL LAB OF SAN BERNARDINO INC

WATER TESTING FEES
188595
$2,997.66
12 CROSSTOWN ELECTRICAL & DATA INC

EMERGENCY REPAIRS STREET LIGHT POLE
188596
$6,565.16
13 CLIFFORD D WHITE

BACKFLOW TESTING
188597
$150.00
14 HASA INC

SUPPLIES & CHEMICALS
188598
$2,667.19
15 ROSEN & ROSEN INDUSTRIES INC

TEE/ORAGNE SAFETY CITATION
188599
$4,889.74
16 TERMINIX INTERNATIONAL COMPANY LP

PEST CONTROL
188600
$7,200.00
17 DENNIS HIKARU KATO

PUBLIC SAFETY CONSULTANT
188601
$4,130.00
18 DEREK DONNELL

APTA CONFERENCE REIMBURSEMENT
188602
$222.23
19 DREAM BIG PROJECT INC

CONTRIBUTION/JP
188603
$150.00
20 DUNN-EDWARDS CORPORATION

PAINT SUPPLIES
188604
$164.45
21 DUTHIE ELECTRIC SERVICE CORPORATION

GENERATOR REPAIR
188605
$867.95
22 ENTERPRISE FM TRUST
MTC/TIRES #471820/MAY
188607
$38,231.91
23 FRANCHISE TAX BOARD
P/R DED: 05/05/23
188608
$926.06
24 GENERAL PUMP COMPANY INC
SERVICE CALL WATER WELL 10
188609
$975.00
25 GLORIA RODRIGUEZ

REFUND PARKS DEPSOSIT
188610
$500.00
26 GOLDEN STAR TECHNOLOGY INC

E-WASTE
188611
$7,029.00
27 GUADALUPE DE LA CRUZ

REFUND NASC DEPOSIT
188612
$1,000.00
28 HDL COREN & CONE

PROPERTY TAX CONSULTING
188613
$5,718.02
29 IVA SOLUTIONS INC

PARTS REPLACEMENT & REPAIR
188614
$900.00
30 JAMES H DYKSTRA

FED ADVOCACY SERVICE/APR
188615
$2,000.00
31 JOHN CARRILLO

REFUND PARKS DEPSOSIT
188616
$500.00
32 KAILEY SANTOS

REFUND NASC DEPOSIT
188617
$1,000.00
33 KYARA TRIBBLE

REFUND NASC DEPOSIT
188618
$500.00
34 LOS ANGELES COUNTY SHERIFFS DEPT
LAW ENFORCEMENT SERVICE/FEB 2023
188619
$6,365.56
35 LOS ANGELES COUNTY SHERIFF'S DEPT
LEVY PROCEEDS/050523
188620
$347.00
36 LEAGUE OF CALIFORNIA CITIES

STREET/ROADS ASSESSMENT
188621
$500.00
37 LIBERTY UTILITIES CORP

UTILITIES/C-WIDE
188622
$5,905.84
38 LOUD PRINT LLC

TAP SWEATERS
188623
$2,597.43

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
39 LSA ASSOCIATES INC
SCOPE OF WORK TASKS 1-3
188624
$2,310.00
40 LUIS RAMIREZ MARIN

REFUND NASC DEPOSIT
188625
$250.00
41 MARIA AVILA

SENIOR FITNESS PROGRAM
188626
$180.00
42 MARTHA ROBLES

REFUND NASC DEPOSIT
188627
$250.00
43 THE WHOLE CHILD

CONTRIBUTION/JP
188628
$125.00
44 MICHAEL BAKER INTERNATIONAL INC
CITY PROJECT NUMBER. 7859 - CEQA
188629
$76,900.26
45 MICHAEL JACKSON

YOGA INSTRUCTOR
188630
$180.00
46 MOORE, IACOFANO, GOLTSMAN INC

ON-CALL PROFESSIONAL SERVICE
188631
$1,800.00
47 NIDA WATKINS

MANAGEMENT WELLNESS PROGRAM
188632
$43.78
48 BARRETO INC
2022 82X18 TRAILER
188633
$5,490.29
49 NORWALK PRINTERS INC

BUSINESS CARDS
188634
$534.06
50 ONLINE INFORMATION SERVICES INC

UTILITY EXHANGE REPORT
188635
$47.76
51 P & G WINDOW TINTING INC

CITY HALL GRAPHICS
188636
$1,675.00
52 PATRICIA SANTANA

FORFEIT NASC RESERVERATION
188637
$470.00
53 POONAM DAVIS

TEMP PART TIME STAFF DCC
188638
$3,675.00
54 MOBILE RELAY ASSOCIATES

MOBILE RADIOS LEASE
188639
$4,270.00
55 REVOLUTION FOODS PBC
CONGREGATE MEALS (C-1)
188640
$37,306.80
56 ROADLINE PRODUCTS INC USA

MISC EQUIPMENT REPAIR
188641
$134.81
57 ROSIE LOZOYA

REFUND NASC DEPOSIT
188642
$250.00
58 SALVADOR GUTIERREZ

APTA CONFERENCE REIMBURSEMENT
188643
$154.54
59 SANDRA CRUZ

REFUND MINIACHI/GUITAR
188644
$60.00
60 SOUTHERN CALIFORNIA GAS COMPANY

NATURAL GAS FUEL/APR
188645
$24,748.77
61 SOUTH COAST AQMD

EM ELEC GEN DIESEL
188646
$620.61
62 THE DOWNEY PATRIOT INC
LEGAL AD #23-21
188647
$234.00
63 TOGOELECTRO LLC

EXTRME NETWORKS CORE SWITCHES
188648
$69,181.91
64 TRI WEST MECHANICAL INC

REPAIRS - SOCIAL SERVICE ALONDRA
188649
$1,892.00
65 TRINITY COTTRELL

PARKING STRUCTURE MURAL
188650
$3,300.00
66 TUNNELWORKS SERVICES INC

SEWER SYSTEM MAINTENANCE SERVICE
188651
$103,985.97
67 UNDERGROUND SERVICE ALERT OF SO CA
188652
$500.05
68 UNITED STATES POSTAL SERVICE

NORWALK NOW POSTAGE
188653
$5,419.50
69 US ARMOR CORPORATION

BALLISTIC SAFTY VEST
188654
$1,695.08
70 VICTORIA ACOSTA

REFUND NASC DEPOSIT
188655
$1,000.00
71 VIDIFLO LLC

EMERGENCY ENGINEER SERVICES
188656
$485.00
72 UNIVERSAL WASTE SYSTEMS

PORTABLE RESTROOM
188657
$2,075.00
73 AIRESPRING INC

BORADBAND/C-WIDE
188658
$844.71
74 ALTEC INC

REPAIRS & INSPECTION SERVICE
188659
$531.10
75 AMERICAN MOVING PARTS LLC

BUS BRAKES & BUS COMPONENT
188660
$2,603.95
76 SULLY MILLER CONTRACTING CO

PURCHASE ASPHALT CONCRET E
188661
$262.88

UTILITIES NOTIFICATION

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
77 STATE OF CA DEPT OF TRANSPORTATION

REQUEST TO DISCLASSIFY
188662
$500.00
78 CHRISTOPHER GARCIA

ONLINE APPLICATION TOOLS
188663
$8,666.16
79 CARAHSOFT TECHNOLOGY CORPORATION

EMPLOYMENT VERIFICATION
188664
$80.97
80 CHAVEZ FUNERAL & CREMATION

SERVICES

FUNERAL ASSITANCE/SOCIAL SERVICE
188665
$500.00
81 CUMMINS INC

CORE CHARGES
188666
$20,481.49
82 TERMINIX INTERNATIONAL COMPANY LP

PEST CONTROL SERVICE
188667
$250.00
83 ADMINISTRATIVE SERVICES CO-OP

TAXI CARD SERVICES
188668
$3,241.50
84 GABRIEL PAUL GARCIA

EXPENSE ALLOWANCE/MAY
188669
$200.00
85 GILLIG LLC

SUPPLY OF OEM PARTS
188670
$4,032.79
86 GOLDEN STATE WATER COMPANY

UTILITIES/C-WIDE
188671
$135.22
87 HANSON DISTRIBUTING COMPANY

AUTOMOTIVE & BUS BATTERIES
188672
$1,546.49
88 HOSE MAN INC

MISC PARTS
188673
$115.88
89 KIMBERLY SUE APODACA

EXPENSE ALLOWANCE/MAY
188674
$200.00
90 LOS ANGELES COUNTY SHERIFFS DEPT
LAW ENFORCEMENT SERVICE/JAN 2023
188675
$403.55
91 LAURA I LIRA FERNANDEZ

BALLOON DECORATION
188676
$628.42
92 LINDA MARTINA LOPEZ

EXPENSE ALLOWANCE/MAY
188677
$200.00
93 LUIS R NAVAS

EXPENSE ALLOWANCE/MAY
188678
$200.00
94 LU'S LIGHTHOUSE INC

OIL SAMPLE KITS
188679
$499.43
95 MCT TECHNOLOGY INC

SOFTWARE SUPPORT
188680
$217.47
96 NORWALK PRINTERS INC

BUSINESS CARDS
188681
$6,504.92
97 PRECISION MATERIAL MANAGEMENT LLC

CONSULTING SERVICE
188682
$10,620.00
98 RELIABLE MONITORING SERVICES

METHANE DETECTION MAINTENANCE
188683
$1,207.00
99 ROSA BARRAGAN

EXPENSE ALLOWANCE/MAY
188684
$200.00
100

ROSIO MEDINA

HOME ARP MEET REIMBURSEMENT
188685
$38.20
101

SINA ELYASI

UB REFUND
188686
$93.40
102

SOUTHERN CALIF EDISON COMPANY

UTILITIES/C-WIDE
188687
$5,623.94
103

STANDARD INSURANCE COMPANY

D KATO ADJUSTMENT
188688
$1,684.53
104

STANDARD INSURANCE COMPANY RV
AD&D LIFE INS/APR2023
188689
$44,658.31
105

SOUTHERN CALIFORNIA GAS COMPANY

UTILITIES/C-WIDE
188690
$7,046.52
106

U S TELEPACIFIC CORP

BORADBAND/C-WIDE
188691
$2,813.58
107

UNIFIRST CORPORATION

UNIFORM/C-WIDE
188693
$3,906.26
108

VICTOR ALANIS

REFUND/SPCIAL EVENT PERMIT
188694
$1,000.00
109

APRIL YVETTE ORTEGA
CHILD CARE ST1/APR 23
188695
$1,113.91
110

CATALINA KUSNADY
CHILD CARE ST1/APR 23
188696
$772.24
111

DEON DOUGLAS CHAMBERS
CHILD CARE ST1/APR 23
188697
$772.24
112

EFROCINA HERNANDEZ
CHILD CARE ST1/APR 23
188698
$1,258.15
113

ELIZABETH L PIMENTEL
CHILD CARE ST1/APR 23
188699
$1,022.96

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
114

FIDELIA LOPEZ
CHILD CARE ST1/APR 23
188700
$1,531.95
115

GUILLERMINA MARTINEZ
CHILD CARE ST1/APR 23
188701
$1,591.32
116

HECTOR FERREYRA NAVARRO
CHILD CARE ST1/APR 23
188702
$854.30
117

JOHN M RUIZ
CHILD CARE ST1/APR 23
188703
$427.15
118

JOHNNA MONIQUE AMBRIZ
CHILD CARE ST1/APR 23
188704
$548.02
119

ALLEN FAMILY DAY CARE LLC
CHILD CARE ST1/MAR 23
188705
$3,791.24
120

KINDER CARE LEARNING CENTERS LLC
CHILD CARE ST1/APR 23
188706
$1,239.72
121

LASHAWNAE ARSHANEQ SMITH
CHILD CARE ST1/APR 23
188707
$1,709.72
122

LAURA GONZALES
CHILD CARE ST1/APR 23
188708
$1,373.52
123

LEYDI Y QUINTEROS PASTORA
CHILD CARE ST1/APR 23
188709
$1,048.00
124

LISA DAWN GREGORY
CHILD CARE ST1/APR 23
188710
$1,198.24
125

LITTLE LAKE CITY SCHOOL DISTRICT
CHILD CARE ST1/MAR 23
188711
$689.00
126

MARGARITA AUDETAT DE MONTOYA
CHILD CARE ST1/APR 23
188712
$1,541.06
127

MARIA ALEJANDRINA GARCIA
CHILD CARE ST1/APR 23
188713
$798.08
128

MARIA ANGELINA VEGA PONCE
CHILD CARE ST1/APR 23
188714
$399.04
129

MARIA ISELA CARDENAS
CHILD CARE ST1/APR 23
188715
$537.05
130

MARIA REFUGIO CARDENAS
CHILD CARE ST1/APR 23
188716
$427.15
131

NADINE MCGUIRE
CHILD CARE ST1/APR 23
188717
$2,933.76
132

MICHELLE YVETTE ORTIZ
CHILD CARE ST1/APR 23
188718
$427.15
133

NANCY JAMES
CHILD CARE ST1/APR 23
188719
$1,283.72
134

NANCY SANCHEZ
CHILD CARE ST1/APR 23
188720
$1,888.59
135

NATANAEL JOSUE JACOBO
CHILD CARE ST1/APR 23
188721
$2,054.69
136

NEW HARVEST CHRISTIAN FELLOWSHIP
CHILD CARE ST1/MAR 23
188722
$2,753.00
137

PATRICIA RAMIREZ
CHILD CARE ST1/APR 23
188723
$986.11
138

RODOLFO ROMERO JR
CHILD CARE ST1/MAR 23
188724
$974.02
139

ROIAL TYLEASHA DOUGLAS
CHILD CARE ST1/APR 23
188725
$1,970.48
140

ROSALINA MAGRAMO RELLOSA
CHILD CARE ST1/APR 23
188726
$854.30
141

ROSE LINDA BOWERS
CHILD CARE ST1/APR 23
188727
$1,144.21
142

MARIA DEL CONSUELO RUIZ MADRIGAL
CHILD CARE ST1/APR 23
188728
$4,178.95
143

SABINA ALAMGIR
CHILD CARE ST1/APR 23
188729
$798.08
144

LORETO SALAS
CHILD CARE ST1/APR 23
188730
$5,128.88
145

SAMIR HUMAYUN
CHILD CARE ST1/APR 23
188731
$3,168.72
146

SHEILA DENISE ROCKYMORE
CHILD CARE ST1/APR 23
188732
$526.84
147

SILVER FLOWER CAMACHO
CHILD CARE ST1/APR 23
188733
$703.86
148

SINA SALEAPAGA
CHILD CARE ST1/APR 23
188734
$526.84
149

STEPHANIE NOEMY TAMYO
CHILD CARE ST1/APR 23
188735
$686.76
150

SUSAN ALDAMA
CHILD CARE ST1/APR 23
188736
$1,022.96
151

TAWNY JEAN SHAW
CHILD CARE ST1/APR 23
188737
$1,198.24

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
152

VANESSA MARIE CONTRERAS
CHILD CARE ST1/APR 23
188738
$1,709.72
153

VICKIE R RHODES
CHILD CARE ST1/APR 23
188739
$511.48
154

VICTORIA ESCOBEDO HURTADO
CHILD CARE ST1/APR 23
188740
$772.24
155

YOLANDA MORALES
CHILD CARE ST1/APR 23
188741
$686.76
156

COASTAL OCCUPATIONAL MEDICAL GROUP

POST OFFER MEDICAL SCREEN
188742
$950.00
157

ALAN'S LAWN AND GARDEN CENTER INC

GOODS AND SERVICE
188743
$178.32
158

PACIFIC COAST ELEVATOR

ELEVATOR REPAIRS
188744
$14,525.00
159

AVAIL TECHNOLOGIES INC

FLEET MAINTENANCE MANAGEMENT
188745
$18,298.25
160

BADGER METER INC

METER READING MONTHLY CHARGES
188746
$1,249.56
161

BECNEL UNIFORMS

F LOPEZ/UNIFORMS
188747
$1,585.56
162

BISHOP SUPPLY CO INC

SUPPLIES
188748
$1,512.72
163

SULLY MILLER CONTRACTING CO

PURCHASE ASPHALT CONCRETE
188749
$183.65
164

BRENNAN ESTIMATING SERVICES

MATERIALS
188750
$1,879.00
165

STATE OF CALIFORNIA DEPT OF JUSTICE

EMPLOYEE FINGERPRINT/BACKGROUND
188751
$320.00
166

CARAHSOFT TECHNOLOGY CORPORATION

EMPLOYMENT & INCOME VERIFICATION
188752
$1,260.61
167

CERTIFIED ROOFING APPLICATORS INC

ROOF REPAIR
188753
$920.00
168

CORELOGIC INC

NETWORK SUBSCRIBTION
188754
$75.00
169

CYNTHIA J LUJAN

FINE ARTS PAINTING CLASS
188755
$245.00
170

CLIFFORD D WHITE

BLACKFLOW TESTING
188756
$490.00
171

HONEYCOTT INC

BEE/INSECT REMOVAL
188757
$610.00
172

WATER SHARK SYSTEMS LLC

HAZARDOUS & NON HAZARDOUS
188758
$181.00
173

STATE OF CALIFORNIA
CONVEYANCE #123215
188759
$900.00
174

DUNN-EDWARDS CORPORATION

PAINT SUPPLIES
188760
$5,162.63
175

DYLAN HENDRICKS

UB REFUND
188761
$7.00
176

EASTSIDE SERVICES INC

CLEAN ALL WINDORWS
188762
$1,280.00
177

FAIR HOUSING FOUNDATION

FAIR HOUSING SERVICES
188763
$1,055.12
178

GREENCYCLE

GREEN WASTE RECEIPT
188764
$1,592.93
179

HALO BRANDED SOLUTIONS INC

T-SHIRTS/VEHICLE MAINTENANCE
188765
$621.07
180

HANSON DISTRIBUTING COMPANY

AUTOMOTIVE & BUS BATTERIES
188766
$1,052.85
181

ISLAS TIRES INC

NEW TIRES SUPPLY & DELIVERY
188767
$1,466.03
182

JANI-KING OF CALIFORNIA INC

DEEP CLEAN SNACK BARS
188768
$3,120.00
183

JENNIFER STACY CONTRERAS

CAPIO CONFERENCE REIMBURSEMENT
188769
$64.28
184

KJSERVICES ENVIRONMENTAL

CONSULTING

USED OIL RECYCLING PROGRAM
188770
$85.00
185

MARICELA SORIA

UB REFUND
188771
$104.19
186

MIGUEL A GARCIA

APTA MOBILITY CONFERENCE
188772
$201.10
187

N/S CORPORATION

BUS WASH INSPECTIONS AND SEVICE
188773
$436.00
188

NADA BUS INC

BELLFLOWER SYMPHONY
188774
$2,291.00

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
189

JALYSSA INC

CREDIT CHECKS
188775
$408.55
190

NEW ASIA FSE INC

GERDES SNACK BAR EQUIPMENT
188776
$31,488.29
191

NORMS REFRIGERATION LLC

ICE MACHINE REPAIRS
188777
$286.54
192

P & G WINDOW TINTING INC

ANT-GRAFFITI
188778
$1,975.00
193

PATRIOT COMPANIES LLC
3 VEHICLE FOR MEAL DELIVERY PROGRAM
188779
$174,462.00
194

PDQ ENTERPRISES INC

RENTAL OF SKIDSTEER
188780
$1,370.17
195

PRIORITY LANDSCAPE SERVICES LLC

IRRIGATION REPAIR
188781
$5,554.00
196

RICHARD DARRELL NEWTON

CA EMERGENCY SERVICE ASSOCIATE
188782
$620.46
197

ROADLINE PRODUCTS INC USA

MISC EQUIPMENT REPAIR
188783
$729.30
198

CHRISTINE ROBERTO

MANAGEMENT WELLNESS PROGRAM
188784
$500.00
199

S&J SUPPLY COMPANY

MISC SUPPLIES FOR WATER DEPARTMENT
188785
$216.58
200

GJKG, INC

BUS OPERATOR ASSESSMENT
188786
$75.00
201

SOUTH COAST AQMD
AQMD FEE JUL-JUN 2023
188787
$153.23
202

SOUTHWEST LIFT & EQUIPMENT INC

HYDRAULIC LIFT PREVENTATIVE
188788
$412.50
203

STANTEC CONSULTING SERVICES

CONSULTING SERVICE
188789
$28,449.62
204

LEVY SUN

CA PUBLIC INFO CONF REIMBURSEMENT
188790
$105.44
205

SUPPORT WAREHOUSE LIMITED

HPE TECH CARE
188791
$9,482.17
206

UNDERGROUND SERVICE ALERT OF SO CA

TICKET NOTIFICATION
188792
$519.30
207

WAXIE'S ENTERPRISES LLC

CLEANING SUPPLIES FOR BUS
188793
$92.54
208

ZUMAR INDUSTRIES INC

TRAFFIC SIGNS AND SUPPLIE
188794
$1,451.50
209

ADVANTEC CONSULTING ENGINEERS INC

DESIGN SERVICES
188795
$63,051.46
210

AVAIL TECHNOLOGIES INC

FLEET MAINTENANCE MANAGEMENT
188796
$36,596.49
211

ADVANCED AVANT GARDE CORPORATION
ADMIN SERVICE PROJECT 7229
188797
$13,401.19
212

B & W COMMUNICATIONS INC

REPLACEMENT LASD MOBILE RADIO
188798
$4,996.53
213
DISTRICT LODGE 947, IAMAW

EMPLOYEE UNION DUES
188799
$5,012.42
214

CERTIFIX INC

PRE-EMPLOYMENT FINGERPRINT
188800
$297.00
215

ELIAS SANCHEZ CORTEZ

CONSULTING SERVICE
188801
$50,000.00
216

CLINICAL LAB OF SAN BERNARDINO INC

WATER TESTING FEES
188802
$578.00
217

CORELOGIC INC

NETWORK SUBSCRIBTION
188803
$75.00
218

DANIELS TIRE SERVICE

SUPPLY & DELIVERY
188804
$290.16
219

NORWALK REALTY INC

FIRESTONE BLVD PARKING LOT
188805
$461.93
220

FRANCHISE TAX BOARD
P/R DED: 05/19/23
188806
$540.00
221

THE GOODYEAR TIRE & RUBBER CO

BUS TIRE LEASING SERVICE
188807
$5,730.57
222

HANNAH MATUS

CAPIO CONFERENCE REIMBURSEMENT
188808
$157.21
223

IVA SOLUTIONS INC

PREVENTATIVE MAINTENANCE
188809
$450.00
224

JANET WELDE

ACT CONFERENCE REIMBURSEMENT
188810
$274.40
225

JAZMINE SALAS

CA EMERGENCY ASSOCATE CONFERENCE
188811
$54.40
226

LOS ANGELES COUNTY SHERIFFS DEPT
LAW ENFORCEMENT SERVICE/MAR 2023
188812
$432.47

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
227

LOS ANGELES COUNTY SHERIFF'S DEPT
LEVY PROCEEDS/051923
188813
$347.00
228

LIBERTY UTILITIES CORP

UTILITIES/C-WIDE
188814
$6,728.89
229

LUIS ONTANEDA

OCTA BUS PASS REIMBURSEMENT
188815
$22.25
230

SO CALIF REGIONAL RAIL AUTHORITY

COMMUTER BENEFITS (REVENUE)
188816
$271.24
231

NORWALK-LA MIRADA SCHOOL DIST

CONTRIBUTION/JP
188817
$500.00
232

ONWARD ENGINEERING

CITYWIDE ENGINEER INSPECTION SERVICE
188818
$18,067.50
233

WGJ ENTERPRISES INC
RETENTION/#2/#3302
188819
$2,943.50
234

PETTY CASH C/O ALBERTINA ARZATE

VARIOUS/SENIOR CENTER
188820
$199.69
235

POONAM DAVIS

TEMP PART TIME STAFF DCC
188821
$3,750.00
236

ICC GENERAL CODE INC

NMC UPDATES
188822
$65.00
237

BARRY ROBINSON

YOUTH BASKETBALL MEDALS
188823
$1,736.00
238

WM CURBSIDE LLC

USED OIL COLLECTION PROGRAM
188824
$473.00
239

SOUTHERN CALIF EDISON COMPANY

UTILITIES/C-WIDE
188825
$2,737.74
240

SOUTHERN CALIFORNIA GAS COMPANY

UTILITIES/C-WIDE
188826
$1,093.94
241

TRANSTECH ENGINEERS INC

CM & INSPECTION SERVICE
188827
$4,200.00
242

ARGO ENTERPRISES INC

FIRST AID SUPPLIES
188828
$294.15
243

WILLDAN ENGINEERING

DESIGN SERVICE
188829
$33,952.38
244

YANIRA CASASOLA

KIDS DENTAL PROGRAM
188830
$3,720.00
245

ALEXANDRIA ROSALIND MATA GARCIA
CHILD CARE ST3/APR 23
188831
$511.48
246

ALICIA GASTELUM
CHILD CARE ST3/APR 23
188832
$1,142.02
247

BARBARA DENISE LUNA
CHILD CARE ST3/APR 23
188833
$1,198.24
248

GROW AND LEARN CENTER
CHILD CARE /APR 23
188834
$2,479.44
249

CHRISTINE MICHELLE SANDOVAL
CHILD CARE /APR 23
188835
$529.75
250

ROSA GABRIELA PAEZ CONTRERAS
CHILD CARE /APR 23
188836
$1,103.16
251

DAVIT PETROSYAN
CHILD CARE ST3/APR 23
188837
$1,074.10
252

ELIZABETH FLORES
CHILD CARE ST2/APR 23
188838
$2,542.80
253

ERNESTINA MARCIAL
CHILD CARE /APR 23
188839
$973.21
254

ESMERALDA VASQUEZ
CHILD CARE ST3/APR 23
188840
$1,049.60
255

MARIA LOPEZ ESPINOSA
CHILD CARE ST3/APR 23
188841
$936.00
256

EVANGELINA ALICEA DE BONALES
CHILD CARE /APR 23
188842
$910.52
257

GAUDENCIA O ROMERO ALONZO
CHILD CARE /APR 23
188843
$437.70
258

YOUNG MENS CHRISTIAN ASSOCIATION OF
CHILD CARE ST3/APR 23
188844
$501.85
259

GUADALUPE ARELLANO
CHILD CARE /APR 23
188845
$1,022.96
260

GUILLERMINA MARTINEZ
CHILD CARE ST2/APR 23
188846
$3,065.40
261

GUILLERMINA MARTINEZ
CHILD CARE /APR 23
188847
$1,283.72
262

IRMA GABRIELA PONCE
CHILD CARE ST3/APR 23
188848
$686.76
263

ALLEN FAMILY DAY CARE LLC
CHILD CARE ST2/APR 23
188849
$3,455.04
264

LIDIA HERNANDEZ
CHILD CARE ST3/APR 23
188850
$854.30

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
265

MADISYN RENEE BIACAN CASTILLO
CHILD CARE ST3/APR 23
188851
$511.48
266

MARIA INES TICAS
CHILD CARE ST3/APR 23
188852
$1,373.52
267

MARIA SILVA DE RIOS
CHILD CARE ST3/APR 23
188853
$772.24
268

MARISA RAFAELA ZAMUDIO
CHILD CARE ST3/APR 23
188854
$427.15
269
MARTIN S. HINCH
CHILD CARE ST3/APR 23
188855
$2,824.78
270

NADINE MCGUIRE
CHILD CARE ST3/APR 23
188856
$2,731.78
271

MELISSA GITZEL MIRELES
CHILD CARE /APR 23
188857
$1,396.49
272

MICHELLE ANN SANDOVAL
CHILD CARE ST3/APR 23
188858
$686.76
273

NOA JOCABEL FUENTES
CHILD CARE ST3/APR 23
188859
$1,022.96
274

OSCAR ROBERTO CORTEZ
CHILD CARE ST3/APR 23
188860
$4,628.69
275

RAFAELA A CHAVEZ
CHILD CARE ST2/APR 23
188861
$686.76
276

PATRICIA RAMIREZ
CHILD CARE /APR 23
188862
$1,086.61
277

RAQUEL SILVA
CHILD CARE /APR 23
188863
$455.26
278

ROSALINDA M JAIMEZ
CHILD CARE ST2/APR 23
188864
$686.76
279

MARIA DEL CONSUELO RUIZ MADRIGAL
CHILD CARE S/APR 23
188865
$5,020.09
280

LORETO SALAS
CHILD CARE ST3/APR 23
188866
$8,768.79
281

SANDRA BARDALES
CHILD CARE ST3/APR 23
188867
$511.48
282

SANDRA I MENDEZ
CHILD CARE /APR 23
188868
$1,880.00
283

SUNNY LOPEZ RENDON
CHILD CARE ST2/APR 23
188869
$1,800.67
284

VALERIA SANDOVAL
CHILD CARE ST3/APR 23
188870
$1,886.15
285

VANESA LEPE
CHILD CARE ST3/APR 23
188871
$910.52
286

VANESSA NATALI CARDONA
CHILD CARE ST3/APR 23
188872
$427.15
287

YMCA OF LOS ANGELES
CHILD CARE ST3/APR 23
188873
$848.00
288

ALVAREZ-GLASMAN & COLVIN
LEGAL SERVICE/JAN 2023
V15144
$58,295.27
289

CARPI & CLAY INC

FEDERAL ADVOCACY SERVICE
V15145
$2,000.00
290

PHILIP OLAOLU TEMIDARA

FITNESS CLASS INSTRUCTOR
V15146
$63.00
291

MARIO ENRIQUE MERA

ENGINEERING SUPPORT SERVICE
V15147
$29,600.00
292

CENTRALSQUARE TECHNOLOGIES LLC

CLOUD ANNUAL SUB FEE - DYNAMIC SCH
V15148
$101,799.55
293

CELINA FIGUEROA
CHILD CARE ST1/APR 23
V15149
$1,103.16
294

BILINGUAL ENVIRONMENTAL SCIENCE
CHILD CARE ST1/APR 23
V15150
$9,848.59
295

AMERICA A GOMEZ
CHILD CARE ST1/APR 23
V15151
$1,447.26
296

ANDREA RENEE MORALES
CHILD CARE ST1/APR 23
V15152
$772.24
297

ANDREW RAMOS
CHILD CARE ST1/APR 23
V15153
$1,022.96
298

ARACELI MAGALLON
CHILD CARE ST1/APR 23
V15154
$1,318.06
299

BENILDA SANTOS
CHILD CARE ST1/APR 23
V15155
$1,795.67
300

MARIA L CORTEZ
CHILD CARE ST1/APR 23
V15156
$981.12
301

CARLA PATRICIA HERNANDEZ
CHILD CARE ST1/APR 23
V15157
$2,172.60
302

ANA CASTELLON
CHILD CARE ST1/APR 23
V15158
$3,711.75

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
303

NORMA JESSICA CESAREO
CHILD CARE ST1/APR 23
V15159
$981.12
304

CINDIRAE MICHELE RAMOS
CHILD CARE ST1/APR 23
V15160
$427.15
305

CAROLINE CORRAL
CHILD CARE ST1/APR 23
V15161
$1,103.16
306

CYNAYAH PATRICE HARDY
CHILD CARE ST1/APR 23
V15162
$1,459.00
307

DESIREE CARCANO
CHILD CARE ST1/APR 23
V15163
$2,773.88
308

DESTINY ALEXIS MORALES
CHILD CARE ST1/APR 23
V15164
$1,626.54
309

DIAHN LYNETTE HOUSTON
CHILD CARE ST1/APR 23
V15165
$1,459.00
310

ELIZABETH E PEREZ
CHILD CARE ST1/APR 23
V15166
$945.10
311

ELIZABETH JIMENEZ
CHILD CARE ST1/APR 23
V15167
$1,022.96
312

EVA KARINA SOTO
CHILD CARE ST1/APR 23
V15168
$727.70
313

LUZ ADRIANA FELIX MEDINA
CHILD CARE ST1/APR 23
V15169
$1,927.81
314

SHANNA SUE HUNTER
CHILD CARE ST1/APR 23
V15170
$4,046.52
315

JACKELINE CHAVEZ MORENO
CHILD CARE ST1/APR 23
V15171
$1,114.30
316

JAIME PALAFOX
CHILD CARE ST1/APR 23
V15172
$3,730.50
317

JENNIFER MORENA AVILA
CHILD CARE ST1/APR 23
V15173
$1,227.50
318

JOSEPHINE GLORIA CAUDILLO
CHILD CARE ST1/APR 23
V15174
$686.76
319

SHELCO ENTERPRISE LLC
CHILD CARE ST1/APR 23
V15175
$36,703.15
320

JULIE CABRERA
CHILD CARE ST1/APR 23
V15176
$1,022.96
321

INGRID KING
CHILD CARE ST1/APR 23
V15177
$1,220.40
322

GUTIERREZ FAMILY CHILD CARE
CHILD CARE ST1/APR 23
V15178
$772.21
323

ADNIL EDUCATIONAL & CONSULTING SVC
CHILD CARE ST1/APR 23
V15179
$5,212.50
324

LOPEZ FAMILY HOME CHILD CARE INC
CHILD CARE ST1/APR 23
V15180
$4,193.48
325

LUIS ABELLA ABUDA
CHILD CARE ST1/APR 23
V15181
$686.76
326

MAGGIE RAMIREZ
CHILD CARE ST1/APR 23
V15182
$1,709.72
327

MARIA D LOPEZ
CHILD CARE ST1/APR 23
V15183
$2,777.55
328

MARIA ELENA BENITEZ
CHILD CARE ST1/APR 23
V15184
$772.24
329

MARINA SILVA FAMILY CHILDCARE INC
CHILD CARE ST1/APR 23
V15185
$2,109.41
330

MAYRA Y COSIO
CHILD CARE ST1/APR 23
V15186
$1,248.17
331

MINNIE ABIGAIL ZORNOSA SULIBIT
CHILD CARE ST1/APR 23
V15187
$529.75
332

MARIA ELENA MONTERROSO
CHILD CARE ST1/APR 23
V15188
$610.20
333

NADINE MELINDA SANCHEZ
CHILD CARE ST1/APR 23
V15189
$1,198.24
334

CARMEN B PALOMARES
CHILD CARE ST1/APR 23
V15190
$7,499.38
335

ELIA PEREZ
CHILD CARE ST1/APR 23
V15191
$6,573.42
336

LAVISH HARRIS
CHILD CARE ST1/APR 23
V15192
$1,951.08
337

MER ED LLC
CHILD CARE ST1/APR 23
V15193
$5,500.00
338

ROBERT REYES NAVARRO JR
CHILD CARE ST1/APR 23
V15194
$854.30
339

ROSA ALBINA RUIZ LOPEZ
CHILD CARE ST1/APR 23
V15195
$529.75
340

ROSA ELENA CASTANEDA
CHILD CARE ST1/APR 23
V15196
$1,963.56

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
341

ROSA TORRES
CHILD CARE ST1/APR 23
V15197
$1,103.16
342

ROSANA GRACIELA SUAREZ
CHILD CARE ST1/APR 23
V15198
$1,519.27
343

ROSELIA CALDERON
CHILD CARE ST1/APR 23
V15199
$1,283.12
344

ROSEMARY FLORES
CHILD CARE ST1/APR 23
V15200
$910.52
345

CYNTHIA C RUIZ
CHILD CARE ST1/APR 23
V15201
$4,194.00
346

SARAI JEANETTE GONZALEZ
CHILD CARE ST1/APR 23
V15202
$511.48
347

SHELLY ORDIWAY
CHILD CARE ST1/APR 23
V15203
$886.50
348

SILVIA YOLANDA RODRIGUEZ
CHILD CARE ST1/APR 23
V15204
$1,407.86
349

MARIANA ANITA SINOHUI
CHILD CARE ST1/APR 23
V15205
$1,964.73
350

SPRING IRENE MCCALMAN
CHILD CARE ST1/APR 23
V15206
$686.76
351

STELLA RITA FRANCO
CHILD CARE ST1/APR 23
V15207
$1,123.23
352

SYLVIA SUSAN ROMERO
CHILD CARE ST1/APR 23
V15208
$455.15
353

TARA GATTUSO
CHILD CARE ST1/APR 23
V15209
$797.40
354

THE LORDS CHILDREN MISSION
CHILD CARE ST1/APR 23
V15210
$3,190.00
355

TRISHA ALEXANDREA CISNEROS
CHILD CARE ST1/APR 23
V15211
$1,702.42
356

VALARIE VIVIAN LAUDERDALE
CHILD CARE ST1/APR 23
V15212
$1,113.91
357

VICTORIA CANO
CHILD CARE ST1/APR 23
V15213
$900.00
358

VILMA LABOY
CHILD CARE ST1/APR 23
V15214
$3,674.17
359

WONDERLAND MONTESSORIE
CHILD CARE ST1/APR 23
V15215
$1,239.72
360

AMERICAN FIDELITY ASSURANCE

COMPANY
L&D FLEX SPEND/APR 23
V15216
$29,371.86
361

CALPERS
CALPERS ADJ/MAY 23
V15217
$452,914.11
362

CALIFORNIA PUBLIC EMPLOYEES
PERS CONTRB/PPE042923
V15218
$152,977.47
363

CALIFORNIA STATE DISBURSTMENT UNIT
CHILD SUPP/PPE 042923
V15219
$635.00
364

EMPLOYMENT DEVELOPMENT DEPT
LEVY PROCEEDS/050523
V15220
$309.00
365

EMPLOYMENT DEVELOPMENT DEPT
STATE TAX/PPE 042923
V15221
$32,203.88
366

EMPOWER/MASS MUTUAL
DEFER COMP/PPE042923
V15222
$30,544.84
367

TEXAS LIFE INSURANCE COMPANY
LIFE INS DEDUCT/APR23
V15223
$12,621.28
368

UNITED STATES TREASURY-IRS
PAYROLL TAX/PP042923
V15224
$120,952.59
369

CENTRALSQUARE TECHNOLOGIES LLC

COGNOS UPDATE
V15225
$270.00
370

DE LAGE LANDEN FINANCIAL SERVICES
COPIER LEASE/MAY 23
V15226
$550.56
371

KIMLEY-HORN AND ASSOCIATES INC

DESIGN SERVICES
V15227
$13,069.47
372

BILINGUAL ENVIRONMENTAL SCIENCE
CHILD CARE /APR 23
V15228
$4,972.46
373

ADRIANA JIMENEZ
CHILD CARE /APR 23
V15229
$19,681.22
374

ALYSSA DARLENE LOMELI
CHILD CARE ST3/APR 23
V15230
$1,465.22
375

ANEECE RITA VALENZUELA
CHILD CARE ST2/APR 23
V15231
$772.24
376

BEGINNING ZONE
CHILD CARE /APR 23
V15232
$2,479.44
377

BENILDA SANTOS
CHILD CARE /APR 23
V15233
$7,194.64

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
378

MARIA L CORTEZ
CHILD CARE /APR 23
V15234
$2,064.20
379

CARLOS TELLEZ RAMIREZ JR
CHILD CARE ST2/APR 23
V15235
$1,074.10
380

ANA CASTELLON
CHILD CARE ST3/APR 23
V15236
$4,846.65
381

CAROLINE CORRAL
CHILD CARE ST2/APR 23
V15237
$2,887.52
382

IRENE DE LA VEGA
CHILD CARE ST2/APR 23
V15238
$1,678.60
383

DORELL EVETTE JOHNSON
CHILD CARE ST3/APR 23
V15239
$399.04
384

ELIZABETH CARPINTEYRO
CHILD CARE /APR 23
V15240
$2,031.62
385

ERIC CABRERA
CHILD CARE ST3/APR 23
V15241
$537.05
386

ERIC LOUIE CASTANEDA
CHILD CARE ST2/APR 23
V15242
$455.26
387

ERIKA BARAJAS DIAZ
CHILD CARE /APR 23
V15243
$3,722.60
388

FELIX GARCIA DE LEON
CHILD CARE /APR 23
V15244
$772.24
389

LUZ ADRIANA FELIX MEDINA
CHILD CARE /APR 23
V15245
$8,948.98
390

TREVINE BERTY FERNANDO
CHILD CARE /APR 23
V15246
$1,103.16
391

MARIA EUGENIA FLORES
CHILD CARE /APR 23
V15247
$6,502.86
392

CAROL GALVEZ
CHILD CARE /APR 23
V15248
$3,945.59
393

OLIVIA GONZALEZ
CHILD CARE /APR 23
V15249
$5,389.06
394

ERICKA MARIA TORRES
CHILD CARE /APR 23
V15250
$2,494.88
395

KHAN FAMILY DAY CARE INC
CHILD CARE /APR 23
V15251
$995.00
396

SHANNA SUE HUNTER
CHILD CARE /APR 23
V15252
$9,983.42
397

JESSICA YADIRA GRACIAN ORTIZ
CHILD CARE /APR 23
V15253
$3,739.14
398

JOSEPHINE GLORIA CAUDILLO
CHILD CARE /APR 23
V15254
$686.76
399

SHELCO ENTERPRISE LLC
CHILD CARE /APR 23
V15255
$52,919.10
400

KARLA YAMILETH ALFARO
CHILD CARE /APR 23
V15256
$6,131.43
401

INGRID KING
CHILD CARE ST3/APR 23
V15257
$2,397.54
402

LACHRISNA SHAVOLL VAUGHN DAVIS
CHILD CARE ST2/APR 23
V15258
$772.24
403

KRISTIN MICHELLE MUNOZ
CHILD CARE ST3/APR 23
V15259
$6,129.67
404

LAURA AGUILAR
CHILD CARE ST3/APR 23
V15260
$1,064.51
405

LAURA CLEVELAND BEAVERS
CHILD CARE ST3/APR 23
V15261
$61.52
406

LAURE A CARDIEL
CHILD CARE /APR 23
V15262
$1,198.24
407

GUTIERREZ FAMILY CHILD CARE
CHILD CARE /APR 23
V15263
$5,950.53
408

ADNIL EDUCATIONAL & CONSULTING SVC
CHILD CARE /APR 23
V15264
$3,780.00
409

LISA GUADALUPE CASTRUITA
CHILD CARE ST2/APR 23
V15265
$686.76
410

LOPEZ FAMILY HOME CHILD CARE INC
CHILD CARE /APR 23
V15266
$3,929.63
411

MA DE LOS ANGELES REYES DE RODRIGUE
CHILD CARE ST2/APR 23
V15267
$1,534.44
412

MA SILVIA ELIZARRARAZ DIAZ
CHILD CARE ST2/APR 23
V15268
$1,180.24
413

MAGGIE RAMIREZ
CHILD CARE /APR 23
V15269
$1,074.10
414

MARIA C HERNANDEZ
CHILD CARE ST2/APR 23
V15270
$1,885.00
415

MARIA D NUNEZ DE MERCADO
CHILD CARE /APR 23
V15271
$721.10

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
Item
Count
Vendor Name
Description
Check
Number
Check Total
416

MARIA G CUYUCH
CHILD CARE ST3/APR 23
V15272
$1,113.91
417

MARIA LOURDES GONZALEZ RUANO
CHILD CARE ST3/APR 23
V15273
$1,001.32
418

MARISOL ORTEGA HERNANDEZ
CHILD CARE ST3/APR 23
V15274
$427.15
419

MARTINA ROMERO SANTILLAN
CHILD CARE /APR 23
V15275
$1,171.28
420

MELBA JOYCE GIVENS
CHILD CARE ST2/APR 23
V15276
$1,373.52
421

PILAR MENDEZ
CHILD CARE /APR 23
V15277
$4,626.77
422

MIROSLAVA ELIZARRARAZ DIAZ
CHILD CARE ST3/APR 23
V15278
$5,317.88
423

MARIA ELENA MONTERROSO
CHILD CARE /APR 23
V15279
$5,858.76
424

NATHANIEL OSIAS DEL ROSARIO
CHILD CARE ST2/APR 23
V15280
$2,199.36
425

CARMEN B PALOMARES
CHILD CARE ST3/APR 23
V15281
$1,418.14
426

PATRICIA ALVARADO
CHILD CARE ST3/APR 23
V15282
$1,022.96
427

PATRICIA ARACELY MORENO
CHILD CARE ST3/APR 23
V15283
$2,189.40
428

PAULA FAITH HERNANDEZ
CHILD CARE /APR 23
V15284
$499.16
429

ELIA PEREZ
CHILD CARE ST3/APR 23
V15285
$2,790.60
430

LAVISH HARRIS
CHILD CARE ST3/APR 23
V15286
$1,140.08
431

MER ED LLC
CHILD CARE ST2/APR 23
V15287
$3,300.00
432

RONALD QUIROS
CHILD CARE /APR 23
V15288
$1,074.10
433

ROSA TORRES
CHILD CARE ST3/APR 23
V15289
$5,555.39
434

ROSELIA CALDERON
CHILD CARE /APR 23
V15290
$5,330.24
435

CYNTHIA C RUIZ
CHILD CARE /APR 23
V15291
$3,044.84
436

SANDRA VILLA
CHILD CARE ST3/APR 23
V15292
$854.30
437

SENAIDA BARRAGAN
CHILD CARE ST3/APR 23
V15293
$1,022.96
438

SHARIE MARIE BEITZ
CHILD CARE /APR 23
V15294
$499.16
439

SHELLY ORDIWAY
CHILD CARE ST3/APR 23
V15295
$1,132.75
440

MARIANA ANITA SINOHUI
CHILD CARE /APR 23
V15296
$1,220.40
441

SPRING IRENE MCCALMAN
CHILD CARE ST3/APR 23
V15297
$1,065.60
442

TAYLOR GENEVA SALHUS
CHILD CARE ST3/APR 23
V15298
$2,102.14
443

THE LORDS CHILDREN MISSION
CHILD CARE /APR 23
V15299
$7,460.55
444

TOYLAND FAMILY DAY CARE INC
CHILD CARE /APR 23
V15300
$6,197.42
445

JACQUELINE VALDEZ
CHILD CARE ST2/APR 23
V15301
$2,206.32
446

VANESSA MOLLY DYCUS
CHILD CARE /APR 23
V15302
$1,103.16
447

VICTORIA CANO
CHILD CARE /APR 23
V15303
$1,100.00
448

DORA VILLARREAL
CHILD CARE ST3/MAR 23
V15304
$2,124.53
449

VILMA LABOY
CHILD CARE ST3/APR 23
V15305
$1,885.00
450

WONDERLAND MONTESSORIE
CHILD CARE ST2/APR 23
V15306
$1,239.72

CITY OF NORWALK

FINAL WARRANT REGISTER
May 9, 2023 through May 22, 2023
*****Total Warrants**** $2,841,005.67
Notes:

Voided Check(s): 188606, 188692
I hereby certify that the claim of demand covered by the above listed warrants have been audited as to accuracy and the funds are available for payment.

Jana Stuard, Finance Director

City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Theresa Devoy, CMC, City Clerk
SUBJECT: CLAIMS AGAINST THE CITY
Background:

Claims against the City were filed by Catherine Allain, Florentina Falcon, Sandra Garcia, Mercury Insurance on behalf of Ayanna Smith, Hedy Peng, William Shelly, Shaniece Starnes, and Joshua Stockton. Upon review, the City’s claims administrator has recommended denial of the claims.

Fiscal Impact:

N/A
Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

N/A
Recommended Action:

Staff recommends City Council deny the claims filed by Catherine Allain, Florentina Falcon, Sandra Garcia, Mercury Insurance on behalf of Ayanna Smith, Hedy Peng, William Shelly, Shaniece Starnes, and Joshua Stockton.

Attachments:

N/A

City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: John Ramirez, Director of Community Development
SUBJECT: PLANNING COMMISSION SYNOPSIS - MAY 31, 2023
Background:

At its meeting of May 31, 2023, the Planning Commission reviewed the following applications and took action as outlined below and in the attached Synopsis:

Planning Commission Action Final
•Conditional Use Permit No. 2022-02 and Precise Development Plan No. 2022-05 •Director Approval Request (DAR) No. 2023-07
Planning Commission Action Not Final N/A
Fiscal Impact: N/A
Citizens Advised:

Notice of the Planning Commission’s decision was mailed to the applicants on June 2, 2023.

Strategic Plan 2021 Implementation:

Recommended Action:

No action is required unless the City Council elects to review the decision of the Planning Commission on the items where the Commission’s action was final.

Attachments:

Planning Commission Synopsis

Planning Commission Synopsis, May 31, 2023

SYNOPSIS

PLANNING COMMISSION
MAY 31, 2023

UNTIL FURTHER NOTICE, MEETINGS WILL BE CONDUCTED PURSUANT TO THE PROVISIONS O F ASSEMBLY BILL 361, WHICH ALLOWS PLANNING COMMISSION MEMBERS TO PARTICIPATE FROM A REMOTE LOCATION WITHOUT LISTING A PHYSICAL LOCATION . TO PROVIDE COMMENTS DURING A MEETING: YOU MAY ATTEND THE MEETING, SEND AN EMAIL TO: [email protected] OR JOIN THE ZOOM MEETING BY CALLING 1-(669) 444-9171 OR USING THE ZOOM APP; MEETING ID: 929 283 6465# DURING THE MEETING TO SPEAK ON AN ITEM.

THE MEETING MAY BE VIEWED ON FIOS CHANNEL 32 OR CHARTER CHANNEL 3 OR ON THE CITY’S WEBPAGE AT: https://www.norwalk.org/city-hall/meeting-agendas-393.

SPECIAL MEETING

NORWALK CITY HALL/COUNCIL CHAMBERS

AND VIA VIDEO/TELECONFERENCE
6:00 P.M.

Rosa Barragan, Chair
Linda Lopez, Vice Chair
Kim Apodaca, Planning Commissioner
Gabriel P. Garcia, Planning Commissioner
Luis Navas, Planning Commissioner

Public Comment : Comments may be made in person, submitted via email at: [email protected], or through the video/teleconference during the designated time on any item on the agenda or on any other matter within the jurisdiction subject to the rules of decorum described in Norwalk Municipal Code §2.08.020. The maximum time allowed is three minutes.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Planning Commission may direct staff to investigate and/or schedule certain matters for consideration at a future Planning Commission meeting.

Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by this City, please contact the Community Development Department, (562) 929- 5744. Assisted listening devices are available at this meeting. Ask the Secretary if you desire to use this device. Upon request, the agenda and documents in th e agenda packet can be made available in appropriate alternative formats to persons with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: Any writings and/or documents provided to a majority of the Planning Commission regarding any item on this agenda after it has been posted will also be made available for public inspection.

Writings and/or documents are available for inspection, by request in the Community Development Department, City Hall, 12700 Norwalk Boulevard during regular business hours, 8:00 a.m. to 6:00 p.m., Monday – Thursday; telephone (562) 929-5744. You may also contact the City Clerk via e-mail at [email protected] .

Planning Commission Synopsis, May 31, 2023 Page 2 of 3

CALL TO ORDER 6:00 P.M.

FLAG SALUTE Commissioner Navas
ROLL CALL OF MEMBERS Commissioner Apodaca, Commissioner Garcia, Commissioner Navas, Vice Chair Lopez and Chair Barragan.

1. MEETING MINUTES – Staff recommends that the Planning Commission approve the minutes of the Special Meeting of May 10, 2023.

Planning Commission Action: Approved.

PUBLIC HEARING

2. CONDITIONAL USE PERMIT NO. 2022-02
PRECISE DEVELOPMENT PLAN NO. 2022-05
John Lass, CenterPoint Properties Trust (“Applicant”); a request to permit a Tesla dealership within an existing building located on a 9.4 acre site. The subject property is generally known as 11729 Imperial Highway, located on the northwest corner of Pioneer Boulevard and Imperial Highway (also known as Assessor’s Parcel Number (“APN”) 8023 -026-040), in the General Commercial (C-3) and Automobile Parking (P) zones. The project includes a request for:
(1) CUP: To permit the sale of new and used vehicles and ancillary auto repair for a Tesla dealership within an existing 124,482 sq. ft. commercial building on a 9.4 acre site. (2) PDP: To permit exterior modifications to the existing building and site layout. (3) Environmental: Consider and find that the pr oject is exempt from the California Environmental Quality Act ( CEQA) pursuant to Section 15301 (Existing Facilities), minor alterations to an existing facility.

Staff Recommendation: That the Planning Commission:
(1) Adopt Resolution No. 23-10 to approve Conditional Use Permit No. 2022- 02 subject to the Conditions of Approval contained in Exhibit “A”;
(2) Adopt Resolution No. 23-11 to approve Precise Development Plan No. 2022- 05 subject to the Conditions of Approval contained in Exhibit “A”; and (3) Consider and find that the project is exempt from CEQA pursuant to Section 15301 (Existing Facilities), minor alterations to an existing facility.” Planning Commission Action: Approved staff’s recommendation by a vote of 5-0 subject to revised conditions.

3. DIRECTOR APPROVAL REQUEST (DAR) NO. 2023-07
Juan Rangel, GWA Architecture, Inc. (“Applicant”); DAR: a request to permit the on- site sale and consumption of alcohol (beer and wine) within a 2,066 sq. ft. restaurant and 400 sq. ft. outdoor dining area. The subject property is generally known as 12539 Imperial Highway, located on the northwest corner of Imperial Highway and Bloomfield Avenue (also known as Assessor’s Parcel Number (“APN”) 8025-025-006), in the Professional & Office (PO) zone.

Environmental: Consider and find that the project is exempt from the California Environmental Quality Act ( CEQA) pursuant to Section 15301 (Existing Facilities), minor alterations to an existing facility.

Staff Recommendation: That the Planning Commission adopt Resolution No. 23-09 to approve Director Approval Request (DAR) No. 2023- 07 subject to the Conditions of Appr oval contained in Exhibit “A”, and consider and find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities), minor alterations to an existing facility.

Planning Commission Action: Approved staff’s recommendation by a vote of 5-0.

Planning Commission Synopsis, May 31, 2023 Page 3 of 3

ORAL COMMUNICATIONS

Development Services Manager Arabe stated that she would like to inform the Commissioners that there is a virtual Planning Commissioner training on Friday, June 23, 2023 presented by the Institute for Local Government (ILG) and that staff is going to forward the information to the Commissioners.

Commissioner Garcia comment ed on his previous request on the temporary chain link fencing on Imperial and Pioneer ; that the fencing is still down and that the weeds are an eyesore. Ms. Arabe stated that she will check with Code Compliance on the status.

Commissioner Navas commented on home care facilities that are run out of private residences and he requested that staff provide information within 30 days on how many single homes are operating as health care facilities.

ADJOURNMENT 6:45 P.M.

City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Jana Stuard, Director of Finance/City Treasurer
SUBJECT: RESOLUTION NO. 23-28 - STATEMENT OF INVESTMENT POLICY Background:

California Government Code Section 5364(a) requires the investment policy to be annually rendered to and considered by the legislative body of the agency in a public meeting. In addition, Government Code Section 53607 authorizes the legislative body of a local agency to delegate its authority to invest and reinvest local agency monies or to sell or exchange securities purchased to the treasurer of the local agency. Senate Bill 109 now limits this authorization to delegate authority to a one-year period.

Description of Attachments
The Statement of Investment Policy and supporting documents is consistent with policies approved by City Council in prior fiscal years. As a reminder, the following descriptions are provided to explain each of the attachments.

Attachment 2: Statement of Investment Policy. This statement is intended to provide guidelines for the prudent investment of the City’s temporary idle cash. The statement has been prepared in accordance with existing laws.

Attachment 3: Investment Program. This document details the investment guidelines and internal control objectives, including the segregation of duties that is referred to in the Investment Policy. The Investment Program is established by the City Treasurer and will be modified as needed.

Attachment 4: Broker/Dealer Questionnaire and Certification. This document will be utilized if any investments are purchased through a broker/dealer.

City Council June 6, 2023
Resolution No. 23-28 – Investment Policy Page No. 2
3 5
3 Attachment 5: Before Entering A Governmental Pool Questionnaire. This document will be utilized if the City elects to join another governmental pool.

Attachment 6: California Government Code – Authorized Investments. California Government Code Sections 53601 and 53635 provide a list of authorized investments. All investments are not suitable for Norwalk, and as such, have not been placed in the Investment Policy. This is an informal attachment only.

Summary
The presented Investment Policy provides guidelines for the prudent investment of the City’s temporary idle cash and outlines the procedures for maximizing the efficiency of the City’s cash management system. This investment policy has been prepared so as to be in conformance with all pertinent existing laws of the State of California for General Law cities.

Fiscal Impact:

N/A
Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

The recommended action will further the City’s Strategic Plan Goal 3: Partner with our stakeholders to create and sustain a resilient and economically prosperous City with opportunity for everyone.

Recommended Action:

Staff recommends City Council adopt Resolution No. 23-28, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK, ADOPTING THE 2023/24 STATEMENT OF

INVESTMENT POLICY AND AUTHORIZING THE CITY TREASURER TO INVEST AND

REINVEST IDLE MONIES OF THE CITY OF NORWALK IN ACCORDANCE WITH THE 2023/24 STATEMENT OF INVESTMENT POLICY.

Attachments:

1. Resolution No. 23-28

2. Statement of Investment Policy

3. Investment Program

4. Broker/Dealer Questionnaire and Certification

5. Before Entering A Governmental Pool Questionnaire

6. California Government Code – Authorized Investments
ATTACHMENT NO. 1
RESOLUTION NO. 23-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK, ADOPTING THE 2023/24 STATEMENT OF INVESTMENT POLICY AND

AUTHORIZING THE CITY TREASURER TO INVEST AND REINVEST

IDLE MONIES OF THE CITY OF NORWALK IN ACCORDANCE WITH
THE 2023/24 STATEMENT OF INVESTMENT POLICY
WHEREAS, the California Government Code Section 53646 requires the City Treasurer to submit a “Statement of Investment Policy” to the City Council each fiscal year; and
WHEREAS, the Statement of Investment Policy is necessary in order to assure the City Council that the City’s investment goals of safety, liquidity, yield, and safekeeping are met; and
WHEREAS, the Statement of Investment Policy was designed according to the specific needs of the City of Norwalk and in compliance with Government Code regulations; and
WHEREAS, in accordance with Government Code Section 53607, the City Treasurer is hereby authorized (a) to invest such portion of any sinking fund of, or idle money in, the City Treasury, not required for the immediate necessities of the City as is deemed wise or expedient, in securities in which this City Council is authorized to invest such sums by the provisions of the State Government Code Section 53601 and 53635, limited by the City’s Investment Policy; and (b) to sell, or exchange for other eligible securities, and reinvest the proceeds of the securities purchased.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NORWALK HEREBY DETERMINES, FINDS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Norwalk hereby approves the adoption of the 2023/24 Statement of Investment Policy and authorizes the City Treasurer to invest and reinvest idle monies of the City of Norwalk in accordance with the 2023/24 Statement of Investment Policy.

Section 2. The Mayor, or presiding officer, is hereby authorized to affix her signature to this Resolution signifying its adoption by the City Council of the City of Norwalk and the City Clerk or her duly appointed assistant, is directed to attest thereto.

APPROVED AND ADOPTED on this 6th day of June 2023.
________________________________

ANA VALENCIA
MAYOR
ATTEST:
__________________________________

THERESA DEVOY, CMC

CITY CLERK
PAGE 1 of 9
ATTACHMENT NO. 2

CITY OF NORWALK

STATEMENT OF INVESTMENT POLICY
Fiscal Year 2023/2024
I. PURPOSE
This statement is intended to provide guidelines for the prudent investment of the City of Norwalk (the City) temporary idle cash and outline the procedures for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while safeguarding its assets. This investment policy has been prepared so as to be in conformance with all pertinent existing laws of the State of California for General Law cities.

II. OBJECTIVE
The City's cash management system is designed to accurately monitor and forecast revenues and expenditures, thus enabling the City to invest funds to the fullest extent possible only after the criteria established for safety and liquidity have been met.

The City strives to maintain the level of investment of all idle funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the City Treasurer.

Criteria for selecting investments and the order of priority are:

1. Safety
Safety and the minimizing of risk associated with investing refers to attempts to reduce the potential for loss of principal, interest or a combination of the two.

The first level of risk controls is found in state laws, which restricts the particular type of permissible investments for municipalities. The second level of risk control is the reduction of default risk by investing in instruments that appear to be the most creditworthy. The third level of risk control is the reduction of market risk by investing in instruments that have relatively short maturities, thereby eliminating the risk of loss from a forced sale. The City only invests in those instruments that are considered very safe.

2. Liquidity
Liquidity refers to the ability to easily sell at any time with a minimal risk of losing some portion of principal or interest. Liquidity is an important quality for an investment to have, for at any time the City may have unexpected or unusual PAGE 2 of 9
circumstances that result in larger disbursements than expected, and some investments may need to be sold to meet the contingency.

3. Yield
Yield is the potential dollar earnings an investment can provide, and also is sometimes described as the rate of return. The City attempts to obtain the highest yield possible when selecting an investment, provided that the criteria stated herein for safety and liquidity are met.

4. Safekeeping
Securities purchased shall be held in a third party safekeeping account in the City's name and control.

The basic premise underlying the City's investment philosophy is, and continues to be, to insure that surplus funds are always safe and available when needed.

III. DELEGATION OF INVESTMENT AUTHORITY
The City’s Legislative body by resolution has delegated to the City Treasurer the authority to invest idle funds subject to the limitations set forth in the Investment Policy.

The City Treasurer will establish an investment program consistent with this Investment Policy. The investment program shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials.

IV. PRUDENCE
Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs; not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the "prudent investor" standard (California Government Code Section 53600.3) and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the Investment Policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

PAGE 3 of 9
V. AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The City Treasurer will select broker/dealers of government securities and other investments on the basis of creditworthiness, financial strength, experience and minimum capitalization and who are authorized to provide investment and financial advisory services in the State of California. No public deposit shall be made except in a qualified public depository as established by state laws. The City Treasurer shall select only broker/dealers who are licensed and in good standing with the California Department of Securities, the Securities and Exchange Commission, the National Association of Securities Dealers or other applicable self-regulatory organizations.

Before engaging in investment transactions with a broker/dealer, the City Treasurer shall have received from said firm a signed Certification Form. This form shall attest that the individual responsible for the City of Norwalk's account with that firm has reviewed the City's Investment Policy and that the firm understands the policy and intends to present investment recommendations and transactions to the City that are appropriate under the terms and conditions of the Investment Policy.

VI. AUTHORIZED INVESTMENTS
City active and inactive deposits may be kept in checking accounts and savings accounts at financial institutions as identified in California State Government Code Section 53648 provided that they are adequately secured with proper collateral as prescribed by Government Code Sections 53656 and/or 53658. Funds may be automatically swept from the above accounts into investment instruments provided those investment instruments are allowable investments as listed in this section, and limited to the percentage of investment participation prescribed for each investment instrument.

Allowable investments for the portfolio of the City of Norwalk are limited by California State Government Code Sections 53601 et seq.; 53635. They are further restricted by the City. Percentages of Investment Participation and percentages of Maximum Participation apply at the time of purchase. Purchase transactions may not exceed $10,000,000, nor exceed five-year maturities. Exceptions can only be approved by City Council. The investment instruments and percentage of participation permitted by this policy are:
✓U.S. Treasury Obligations
Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest.

Maximum Maturity: 5 Years
Investment Participation: 100%
PAGE 4 of 9
✓ U.S. Agency Obligations (Agency Securities)
The purchase of Federal Agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies, i.e.: Government National Mortgage Association (GNMA or Ginnie Mae), Export-Import Bank of the United States (ExImBank), Tennessee Valley Authority (TVA) or U.S. government- sponsored enterprises, i.e.: Federal National Mortgage Association (FNMA or Fannie Mae), Federal Home Loan Mortgage Corporation (FHLMC or Freddie Mac), Federal Agricultural Mortgage Corporation (Farmer Mac), Federal Home Loan Bank, Federal Farm Credit Bank.

Maximum Maturity: 5 Years
Investment Participation: 100%
✓ State of California and California Local Agencies
Registered California warrants, treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled or operated by the state or by a department, board, agency, or authority of the state.

Bonds, notes, warrants or other evidences of indebtedness of any local agency within California including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Investments under this section must be rated “A” or better by a nationally recognized rating service.

Maximum Maturity: 5 Years
Investment Participation: 15%
Maximum Exposure: 5% per Issuer
✓ Obligations of Other States
Registered treasury notes or bonds of any of the other 49 states, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states.

Maximum Maturity: 5 Years
Investment Participation: 10%
Maximum Exposure: 5% per Issuer
✓ Medium Term Notes
Medium term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed PAGE 5 of 9
by the United States or any state and operating within the United States. Notes eligible for investment under this subsection must be rated “A” or better by a nationally recognized rating service. If the credit rating of a security falls below the “BBB” grade, it must be sold and removed from the City Portfolio unless the City Council approves the City Treasurer’s recommendation that the security should be retained. City Treasurer will monitor and report status of such security to City Council in its investment report.

Maximum Maturity: 5 Years
Investment Participation: 25%
Maximum Exposure: 5% per Issuer
✓ Commercial Paper
Commercial Paper ranked A-1, P-1, F-1 by one of the major rating agencies and issued by a domestic corporation having assets in excess of $500,000,000 and having an “A” or better rating on its long term debentures as determined by a recognized national rating agency.

Maximum Maturity: 270 Days
Investment Participation: 25%
Maximum Exposure: 10% per single institution
Credit Requirement: A-1, P-1, F-1 (Per Moody’s/ S & P/ Fitch) ✓ Bankers’ Acceptances-Domestic/Foreign
Bills of exchange or time drafts drawn on and accepted by a commercial bank, typically created from a letter of credit issued in a foreign trade transaction. Eligibility is limited to U.S. banking corporations.

Maximum Maturity: 180 Days
Investment Participation: 30%
Maximum Exposure: 10% per bank
Credit Requirement: A-1, P-1, F-1 (Per Moody’s / S&P/ Fitch) ✓ Time Deposits (FDIC Insured or Collateralized Certificates of Deposits) Time deposits, non-negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations.

No more than 10% of the investment portfolio may be invested in this investment instrument.

Maximum Maturity: 5 Years
Investment Participation: 10%
Maximum Exposure: 5% per Issuer
PAGE 6 of 9
✓Negotiable Certificates of Deposit
Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a state-licensed branch of a foreign bank. Purchases of negotiable certificates of deposit may not exceed 30 percent of the agency’s money which may be invested pursuant to this section.

Maximum Maturity: 5 Years
Investment Participation: 30%
Maximum Exposure: 5% per Issuer
Credit Requirement: A-1, P-1, F-1 (Per Moody’s / S&P/ Fitch) ✓Money Market Mutual Funds
California Government Code Section 53601 (k) permits public agencies to invest 20% of their portfolio in mutual funds or money market. The City chooses to use money market mutual funds as described in California Government Code Section 53601 (k) (2), to the exclusion of other types of mutual funds. Money market funds are limited to a maximum dollar-weighted average maturity of 90 days; each investment must have a remaining maturity of thirteen months or less at time of purchase; and the fund must strive to maintain a constant net asset value of $1.00. These restrictions are designed to protect assets from a loss in value that can result from substantial increases in interest rates.

The California Government Code Section 53601 (k) (2) permits public agencies to invest in “shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.) as long as the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations or (B) Retained an investment advisor registered or exempt from registration with the Securities and Exchange Commission with no less than five years’ experience investing in the securities and obligations authorized by subdivisions (a) to (j), inclusive, or subdivisions (m) or (n) and with assets under management in excess of five hundred million dollars ($500,000,000).

Investment Participation: 20 %
✓LAIF (Local Agency Investment Fund), State of California Investment Pool A pooled investment fund managed by the State Treasurer’s Office, which operates like a money market fund for the exclusive benefit of governmental entities within California.

There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $75,000,000 for any agency.

The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost.

All interest is distributed to those agencies participating on a proportionate share basis PAGE 7 of 9
determined by the amounts deposited and the length of time they are deposited.

Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings.

Investment Participation: Maximum (Set by LAIF) (Currently, $75 million per account)
✓CalTRUST (Investment Trust of California)
A series of government investment pools offered through the CalTRUST Joint Powers Authority, as authorized by California Government Code Section 53601(p). CalTRUST offers three account options: a Money Market fund, a Short-Term fund, and a Medium- Term fund. The City can allocate its assets among the three funds to match its investment time horizons and cash flow needs, and reallocate among funds as circumstances change. There is no minimum investment period; no minimum or maximum transaction size; and no account minimum or maximum. The funds offer high liquidity (same-day in the Money Market fund; next-day in the Short-Term fund; and monthly in the Medium-Term fund). Interest earnings accrue daily and are paid monthly.

Investment Participation: 100%
✓Los Angeles County Treasury Pool
A pooled investment fund managed by the Los Angeles County Treasurer’s Office, which operates like a money market fund for the exclusive benefit of governmental entities within Los Angeles County.

Investment Participation: 10%
VII. INVESTMENT OF BOND PROCEEDS
When investing proceeds from the issuance of bonds, the City will follow the "permitted investments" identified in the bond indenture.

VIII. CITY CONSTRAINTS
The City Treasurer will evaluate local financial institutions and may invest idle cash funds with such institutions when the criteria for prudent investment are met. The City favors doing business with institutions that maintain at least a branch office in Norwalk.

The City operates its investment pool according to State and self-imposed constraints.

It does not buy stocks; it does not speculate; it does not deal in futures or options. The City does not invest in prohibited investments as identified in Sections 53601.6 and 53631.5 of the California Government Code, such as inverse floaters, range notes, or interest only strips that are derived from a pool of mortgages. Any investment extending beyond a five-year period requires prior City Council’s approval.

PAGE 8 of 9
The City will diversify use of investment instruments to avoid incurring unreasonable risks inherent in over investing in specific instruments, individual financial institutions or maturities. Diversification strategies shall be determined and revised periodically. In establishing specific diversification strategies, the following general policies and constraints shall apply:
a. Portfolio maturities shall be matched versus liabilities to avoid undue concentration in a specific maturity sector.
b. Maturities selected shall provide for stability of income and liquidity.

IX. SAFEKEEPING AND COLLATERALIZATION
All transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by the third party custodian designated by the City Treasurer in the City’s name and control.

Collateralization will be required on demand deposits, certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, a minimum collateralization level is required.

Surplus funds can only be deposited in state or national banks, state or federal savings associations, or state or federal credit unions within the State of California. The deposits cannot exceed the amount of the bank's or savings and loan's paid-up capital and surplus. The bank or savings and loan must secure public funds deposits with eligible securities having a market value of 110% of the total amount of the deposits.

State law also allows as an eligible security, first trust deeds having a value of 150% of the total amount of the deposits. Repurchase agreements shall be collateralized with securities authorized by the Government Code, which shall be no less than 102% of the market value of the securities that underlay the repurchase agreement.

The City Treasurer may waive security for that portion of a deposit, which is insured pursuant to Federal law. Currently, the first $100,000 of a deposit is federally insured.

Deposits in excess of $100,000 are required to be collateralized as previously indicated.

X. REPORTING
In accordance with CGC 53646(b)(1), the City Treasurer shall submit to each member of the City Council and the City Manager a monthly investment report. The reports at the end of each quarter shall be submitted to the City Council and City Manager within 30 days of the end of the quarter. Other monthly reports will be submitted to the City Council and City Manager within 45 days of month end. The report shall include a complete description of the portfolio, the type of investments, the issuers, maturity PAGE 9 of 9
dates, par values and the current market values of each component of the portfolio, including funds managed for the City of Norwalk by third party contracted managers.

The report will also include the source of the portfolio valuation. As specified in CGC 53646(e), if all funds are placed in LAIF, CalTRUST, FDIC-insured accounts and/or in a county investment pool, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The report must also include a certification that (1) all investment actions executed since the last report have been made in full compliance with Investment Policy or manner in which the portfolio is not in compliance; and (2) the City of Norwalk will meet its expenditure obligations for the next six months, or provide an explanation as to why sufficient money shall or may not be available, which are required by CGC 53646(b)(2) and (3), respectively. The City Treasurer shall maintain a complete and timely record of all investment transactions.

XI. POLICY REVIEW
This Statement of Investment Policy shall be reviewed at least annually, and rendered to the City Council for approval at a public meeting, to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law, financial and economic trends.

After the Council adoption of the Policy, the City Treasurer shall send a copy of the current edition of the Policy to all financial institutions and broker/dealers, which are approved to execute investment transactions with the City. Confirmation of receipt of this policy shall be considered evidence that the financial institution and broker/dealer understands the City’s Policy and intends to sell the City only appropriate investments authorized by this Policy.

PAGE 1 OF 4
ATTACHMENT NO. 3

CITY OF NORWALK

INVESTMENT PROGRAM

INVESTMENT GUIDELINES
Cash Availability Guidelines:

1. A cash flow analysis shall be developed which will serve as a basis for determining the cash available for investment and maturity dates needed to cover future disbursements.

2. Revenue receipts are consolidated into one bank account and invested on a pooled concept basis. Interest earnings are allocated according to fund cash and investment balances.

3. Active bank balances are kept as low as possible without jeopardizing good banking relationships by maintaining investment of available cash as near to 100% as possible.

4. Sufficient funds are maintained in very liquid investments to meet most unexpected contingencies.

Investing Guidelines:

1. Only investments authorized by this Investment Policy are to be utilized.

2. A copy of this Investment Policy should be given to each broker/dealer with whom the City does business.

3. Before an unfamiliar security is purchased, the issuer and the instrument is researched and investigated and all contractual agreements and administrative procedures are completed before any transactions are consummated.

4. Every investment transaction is documented and the procedure for monitoring is clearly defined.

5. Investment strategies are reviewed by the City Treasurer for possible need to change at least annually. They are reviewed more frequently as changes in economic conditions dictate.

6. The City Treasurer will make an effort to diversify the investment portfolio as indicated in the investment policy. However, the City's cash flows and liquidity needs, along with the additional time and effort that is required to purchase new investments, need to be strongly considered before making an investment just to diversify. This diversification strategy does not pertain to component units.

PAGE 2 OF 4

7. The City does not permit the purchase of securities on margin or via reverse repurchase agreements (using the security to be purchased as collateral), the City does not enter into reverse repurchase agreements under any circumstances.

8. Under the provisions of CGC 53601.6 and 53631.5, the City shall not invest any funds covered by this Investment Policy in inverse floaters, range notes, interest only strips derived from mortgage pools or any investment that may result in a zero interest accrual if held to maturity.

Guidelines for Certain Types of Investments:

Investment Pools - In the State of California, there are provisions for the creation and operation of a government investment pool. The purpose of the pool is to allow political subdivisions to pool investable funds in order to achieve a potentially higher yield. The City will utilize guidelines established by the California Municipal Treasurers Association and the California Society of Municipal Finance Officers for evaluation before entering any new pool (other than LAIF). Agency Board must grant prior approval of the use of any new government pool.

INTERNAL CONTROL OBJECTIVES FOR INVESTMENTS
Internal control for investments is the procedure established by management of the City to assist in ensuring as far as practicable:

1. An orderly and efficient conduct of investing, including adherence to investment policies.

2. The safeguarding of assets.

3. The accuracy and completeness of the accounting records for investments.

4. The timely preparation of reliable financial information.

5. The prevention of errors.

6. The detection of fraud.

PAGE 3 OF 4
Elements of Internal Control for Investments:

Adherence to the use of sufficient elements of a system of internal control is the method by which the City can satisfy the objective of internal control. A list of sample elements follows:

1. Responsibility
Specific responsibility for the performance of duties should be assigned and lines of authority and reporting clearly identified and understood.

2. Segregation of Functions
Segregation of functions reduces the risk that a person is in a position to conceal errors if different people handle two parts of a transaction; collusion is necessary to conceal errors or fraud. In particular, the functions that should be considered when evaluating segregation of functions are authorization, execution, recording, and performing reconciliations.

3. Authorization
All transactions should be authorized by an appropriate responsible individual.

The responsibilities and limits of authorization should be clearly delineated.

Delegation of authority to authorize transactions should be handled very carefully.

4. Transfers of Investment Funds
The transferring of investment funds will be carried exclusively by use of the Federal Reserve Bank's electronic wire transfer system. Each Banker or Dealer with whom the City does business shall receive in writing from the City Treasurer a listing which limits transfers of funds to preauthorized bank accounts only.

The listing will also contain the names of the City staff authorized to request such transfers and will be updated in writing for all changes of authorized staff and bank accounts as necessary.

5. Recording
The recording system should provide that the recording procedures, both manual and EDP, be carried out independently of the individual doing the investment execution to help assure that recorded transactions are complete, valid, authorized and properly recorded.

PAGE 4 OF 4

CITY OF NORWALK

INVESTMENT PROGRAM
Segregation of Responsibilities of the Treasury Function Function Responsibility

1. Authorization of Investment
Transactions:

Formal Investment Policy should be:
• Prepared by City Treasurer
• Submitted to City Council
Investment transactions should be City Treasurer
approved by

2. Execution of investment transactions: City Treasurer

3. Timely recording of investment:

Transactions:

Recording of investment transactions in Controller / Deputy Treasurer the Treasurer’s records
Recording of investment transactions in Senior Accountant the accounting records

4. Verification of investment, i.e., match Senior Accountant broker confirmations to Treasurer records

5. Safeguarding of Assets and Records:

Reconciliation of Treasurer records to the Senior Accountant accounting records, bank statements and
safekeeping records
Review of (a) Agency’s financial condition, City Treasurer (b) safety, liquidity, and potential yields
of investment instruments

6. Review of investment policy and Independent Auditors compliance with policy during annual
audit of Agency’s financial records
PAGE 1 OF 5
ATTACHMENT NO. 4

CITY OF NORWALK

BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION

1. Name of Firm:

2. Address:

3. Telephone:

4. Broker’s Representative to the City (attach resume)
Name:

Title:

Telephone:

5. Manager/Partner-in-Charge (attach resume)
Name:

Title:

Telephone:

6. List all personnel who will be trading with or quoting securities to City employees (attach resume)
Name:

Title:

Telephone:

7. (a) Which of the above personnel have read the City’s investment policy? (b)
Do each of the foregoing individuals currently hold valid licenses to trade securities on behalf of the City?
Yes No
PAGE 2 OF 5
City of Norwalk
Broker/Dealer Questionnaire and Certification
Name of Firm:

Page Two

8. Is your firm a primary dealer in United States Government Securities? Yes No

9. List the total volume of United States Government and Agency Securities for the last calendar year.

Firm-wide $ No. of Transactions
Your local office $ No. of Transactions

10. Which instruments are offered regularly by your local office? Treasury Bills CMO’s
Treasury Notes/Bonds Bank CD’s
BA’s (domestic) S & L CD’s
BA’s (foreign) Repos
Commercial Paper Reverse Repos
Agencies (specify) Other (specify)

11. References – Please identify your most directly comparable public sector clients in our geographical area.

Entity
Contact
Telephone
Client since
PAGE 3 OF 5
City of Norwalk
Broker/Dealer Questionnaire and Certification
Name of Firm:

Page Three

12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain.

13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain.

14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain.

15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements?
PAGE 4 OF 5
City of Norwalk
Broker/Dealer Questionnaire and Certification
Name of Firm:

Page Four

16. How many and what percentage of your transactions failed last month? Las Year?

17. Describe the capital line and trading limits of the office that would conduct business with the City of Norwalk.

18. Does your firm participate in the S.P.I.C. insurance program? If not, explain.

19. What portfolio information, if any, do you require from your clients?

20. What reports, transactions, confirmations and paper trail will the City receive?

21. Does your firm offer investment training to your clients? Yes No
PAGE 5 OF 5
City of Norwalk
Broker/Dealer Questionnaire and Certification
Name of Firm:

Page Five

22. Please enclose the following:

Latest audited financial statements.

Samples of reports, transactions, and confirmations the City will receive.

Samples of research reports and/or publications that your firm regularly provides to clients.

Complete schedule of fees and charges for various transactions. ***CERTIFICATION***
I hereby certify that I have personally read the Statement of Investment Policy of the City of Norwalk and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Norwalk. All sales personnel will be routinely informed of the City’s investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Norwalk of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge.

Signed Date
Title
Countersignature* Date
Title
* Company president or person in charge of government securities operations.

ATTACHMENT NO. 5

QUESTIONS & ISSUES TO CONSIDER BEFORE ENTERING A GOVERNMENT POOL Questions & Issues to Consider Yes No Further Explanation

I SECURITIES
Government pools may have broader range of securities than your agency invests in. It is important that you are aware of, and are comfortable with, the securities the pool buys.

1. Does the pool provide a written statement of investment policy and objectives?

2. Does the statement contain:
a. a description of eligible investment instruments?
b. the credit standards of investments?
c. the maximum allowable dollar weighted average
portfolio maturity?
d. the limits of portfolio concentration permitted for each type of security?
e. the policy on reverse repos. Options, short sales and futures?
f. The changes in policies communicated to the pool
participants?
g. Does the pool contain only the types of securities that are permitted by your investment policy?

II INTEREST
Interest is not reported in a standard format, so it is important that you know how interest is quoted, calculated and distributed so that you can make comparisons with other investment
alternatives.

Interest Calculations

1. Does the pool disclose the following about yield
calculations?
a. the methodology used to calculate interest? (Simple
maturity yield to maturity etc.)
b. the frequency of interest payments?
c. how interest is paid? (credited to principal at the end of the month, each quarter, mailed?)
d. how are gains/losses reported ? Factored monthly or
only when realized?
Reporting

1. Is the yield reported to participants of the pool monthly (If not, how often?)

2. Are expenses of the pool deducted before quoting the yield?

Questions & Issues to Consider Yes No Further Explanation

III SECURITY
The following questions are designed to help you safeguard your funds from loss of principal and loss of market value.

1. Does the pool disclose safekeeping practices?

2. Is the pool subject to audit by an independent auditor?

3. Is the copy of the audit available to participants?

4. Who makes the portfolio decisions?

5. How does the manager monitor the credit risk of the
securities in the pool?

6. Is the pool monitored by someone on the board or a separate neutral party external to the investment function to endure compliance with written procedures?

7. Does the pool have specific policies with regards to repurchase agreements?
a. what are those policies?

8. Does the pool mark the portfolio to its market value?

9. Does the pool disclose the following about portfolio valuations?
a. the frequency with which the portfolio securities are valued?
b. the method used to value the portfolio. (cost, current value, or some other method?)

IV OPERATIONS
The answers to these questions will help you determine whether this pool meets your operations requirements.

1. Does the pool limit eligible participants?
a. what entities are permitted to invest in the pool?

2. Does the pool allow multiple accounts and sub accounts?

3. Is there a minimum or maximum account size?

4. Does the pool limit the number of transactions each month? a. Are expenses of the pool deducted before quoting the yield?

5. Is there a limit on transaction amounts for withdrawals and deposits?
a. what is the minimum and maximum withdrawal
amount permitted?
b. what is the minimum and maximum deposit amount
permitted?

6. Does the pool require one or more days notice for deposits and/or withdrawal?

7. What is the cutoff time for deposits and withdrawals?

8. Are the funds 100% withdrawable at any time?

Questions & Issues to Consider Yes No Further Explanation

9. What are the procedures for making deposits and
withdrawals?
a. what is the paperwork required if any?
b. what is the wiring procedure?

10. Can an account remain open with a zero balance?

11. Are confirmations sent following transactions?

V STATEMENTS
It is important for you and the agency’s trustee (when
applicable), to receive statements monthly so the pool’s records of your activity and holdings is reconciled by you and your trustee.

1. Are statements for each account sent to participants? a. do statements show balances, transactions and yield?

2. Does the pool distribute detailed reports of its holdings? (regularly or on request only?)

VI FEES
Administrative fees vary from pool to pool. It is important to know the pool’s fee and its impact on the yield of the pool.

1. Are the fees or administrative costs disclosed?
a. what are the fees?
b. how often are they assessed?
c. how are they paid?
d. are there additional fees for wiring funds? (what is the fee?)

2. Are expenses deducted before quoting the yield?

VII QUESTIONS TO CONSIDER FOR BOND PROCEEDS
It is important to know (1) whether the pool accepts bond proceeds and (2) whether the pool qualifies with the U.S.

Department of the Treasury as an acceptable commingled fund.

1. Does the pool accept bond proceeds subject to arbitrage rebate?

2. Does the pool provide accounting and investment records suitable for proceeds or bond issuance’s subject to arbitrage rebate?

3. Will the pool accept transaction instructions from a trustee?

4. Are you allowed to have separate accounts for each bond issue so that you don not commingle the interest earnings of funds subject to rebate with funds not subject to the
regulations?
FIGURE 1
AIJ_OWABLE INVESTMENT INSTRUMENTS PER STATE GOVERNMENT
CODE (AS OF JANUARY 1, 2016)A APPUCABLE TO AUL LOCAL AGENCIES8 See "Table of Notes tor Figure 1• on the next page for footnotes related to this figure.

Local Agency Bonds 5 years None None
U.S. Tl888Ury Obligations 5 years None None
State Obligations- 5 years None None CA And Others
CA Local Agency 5 years None None Obligations
U.S Agency Obligations 5years None None
Bankers' Acceptances 180days 40o/l None
Commercial Paper- 40"/oof the Highest letter and
Pooled Funds' 270days agency's l1lOflEIY° number rating by an NRSROH
Commercial Paper- 25%of the Highest letter and
Non-Pooled Funds• 270days agency's money° number rating by an NRSRO"
Negotiable Certificates 5 years 30%J None of Deposit
Non-negotiable 5 years None None Certificates of Deposit Placement Service 3Q"foK
Deposits 5 years (inclusive of placement None
service CDs)
3()0/oK
Placement Service 5 years (combined with None Certificates of Deposit placement service deposits)
Repurchase Agreements 1 year None None
RE!llerse Repurchase 20"/o of the base Agreements and Securities 92 daysl value of the portfolio NoneM Lending Agreements
Medium-Term Notes• 5 years 30"/o "Pt Rating
Mutual Funds And Money N/A 20%0 Multiple•·0
Market Mutual Funds
Collateralized Bank 5years None None Deposits
Mortgage Pass-Through 5 years 20"/o "APi' Rating Category" Securities County Pooled N/A None None Investment Funds
Joint Powers Authority Pool N/A None Multiple•
Local Agency Investment N/A None None Fund (LAIF)
Voluntarylnwstment N/A None None Program Fundr
Supranational Obligationsu 5years 30"/o "APi' Rating

LOCAL AGENCY INVESTMENT GUIDELINES

ATTACHMENT NO. 6
1 Sources: Sections 16340, 16429.1, 53601,
53601 .8, 53635 , 53635 .2, 53635 .8, and
53638 .
• Municipal Utilities Districts have the author­
ity under the Public Utilities Code Section
12871 to invest in certain securities not ad­
dressed here.
c Section 53601 provides that the maximum
term of any investment authorized under
this section, unless otherwise stated, is five
years. However. the legislative body may
grant express authority to make investments
either specifically or as a part of an invest­
ment program approved by the legislative
body that exceeds this five year maturity limit.

Such approval must be issued no less than
three months prior to the purchase of any se­
curity exceeding the five-year maturity limit.
0 Percentages apply to all portfolio invest­
ments regardless of source of funds.

For instance, cash from a reverse repur­
chase agreement would be subject to the
restrictions .
• No more than 30 percent of the agency 's
money may be in bankers ' acceptances of
any one commercial bank .
' "Select Agencies " are defined as a "city, a
district , or other local agency that do{esf not
pool money in deposits or investment with
other local agencies , other than local agen­
cies that have the same governing body."
• Local agencies , other than counties or a city
and county, may purchase no more than 10
percent of the outstanding commercial pa­
per of any single issuer.
" Issuing corporation must be organized and
operating within the U.S., have assets in ex­
cess of $500 million, and debt other than
commercial paper must be rated "A" or the
issuing corporation must be organized within
the U.S. as a special purpose corporation ,
trust, or LLC, has program wide credit en­
hancements , and has commercial paper that
is rated ''A-1" or higher, or the equivalent, by
a nationally recognized rating agency.
"Other Agencies " are counties , a city and
county, or other local agency ·ihat pools
money in deposits or investments with other
local agencies , including local agencies
that have the same governing body." Local
agencies that pool exclusively with other lo­
cal agencies that have the same governing
body must adhere to the limits set for "Se­
lect Agencies ," above.
' No more than 30 percent of the agency 's
money may be in negotiable certificates of
deposit that are authorized under Section
53601/i).
• No more than 30 percent of the agency 's
money may be invested in deposits, including
certificates of deposit, through a placement
service (excludes negotiable certificates of
deposit authorized under Section 53601 (i)).
' Reverse repurchase agreement s or securi ­
ties lending agreements may exceed the
92-day term if the agreement includes a
written codicil guaranteeing a minimum
earning or spread for the entire period be­
tween the sale of a security using a reverse
repurchase agreement or securities lending
agreement and the final maturity dates of
the same security.

M Reverse repurchase agreements must be
made with primary dealers of the Federal Re­
serve Bank of New York or with a nationally
or state chartered bank that has a significant
relationship with the local agency. The local
agency must have held the securities used
for the agreements for at least 30 days.
" "Medium-term notes " are defined in Section
53601 as "all corporate and depository in­
stitution debt securities with a maximum re­
maining maturity of five years or less, issued
by corporations organized and operating
within the United States or by depository in­
stitutions licensed by the United States or any
state and operating within the United States"
0 No more than 10 percent invested in any
one mutual fund.
• A mutual fund must receive the highest rank­
ing by not less than two nationally recog­
nized rating agencies or the fund must retain
an investment advisor who is registered with
the SEC (or exempt from registration), has as­
sets under management in excess of $500
million, and has at least five years experience
investing in instruments authorized by Sec­
tions 53601 and 53635.
0 A money market mutual fund must receive
the highest ranking by not less than two
nationally recognized statistical rating or­
ganizations or retain an investment advisor
registered with the SEC or exempt from
registration and who has not less than five
years experience investing in money market
instruments with assets under management
in excess of $500 million .
• Issuer must be rated ''A" or higher as provid­
ed by a nation,ally recognized rating agency.
s A joint powers authority pool must retain an
investment advisor who is registered with the
SEC /or exempt from registration), has as­
sets under management in excess of $500
million, and has at least five years experience
investing in instruments authorized by Sec­
tion 53601 , subdivisions /a) to /o).
' Local entities can deposit between $200
million and $10 billion into the Voluntary
Investment Program Fund, upon approval
by their governing bodies . Deposits in the
fund will be invested in the Pooled Money
Investment Account.
u Only those obligations issued or uncondition­
ally guaranteed by the International Bank for
Reconstruction and Development /IBRD),
International Finance Corporation (IFC), and
Inter-American Development Bank /IADB).

2 City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Jana Stuard, Director of Finance/City Treasurer
Devon Jimenez, City Controller/Deputy City Treasurer
Jennifer Hernandez, Senior Management Analyst
SUBJECT: RESOLUTION NO. 23-29 – ADOPTING PURCHASING POLICY FOR FISCAL YEAR 2023/24
Background:

Pursuant to Chapter 3.16 of the Norwalk Municipal Code (NMC), revised on January 19, 2021, the City is required to adopt a purchasing policy.

In order to provide effective administration of the purchasing ordinance (NMC Chapter 3.16), the Purchasing Policy is updated on an annual basis. This update may include competitive bidding, purchasing practices, related administrative authority, etc. One such change to be considered each year is a change in the Purchase Authority authorization limit – the limit for which purchases may be approved of by the Purchasing Authority (City Manager) without City Council approval, as long as there is available funding in the Adopted Budget. In accordance with Section 3.16.060 of the NMC, the Purchasing Authority authorization limit is to be “automatically adjusted on July 1, 2021 and each July 1st annually thereafter based upon the percentage change in the Consumer Price Index (“CPI”) for the Los Angeles-Anaheim-Riverside area as published by the U.S. Department of Labor from March of the prior year to March of the current year.” The attached Purchasing Policy, Exhibit A to Resolution No. 23-29, reflects the annual update to the Purchasing Policy for Fiscal Year (FY) 2023/24, to be effective July 1, 2023.

The Purchasing Policy for FY 2023/24 has the following changes:

Authorization Limits
o Purchasing Authority (City Manager) authorization limit is established at $37,900. This represents an increase of 3.7% from the FY 2023 level of $36,600 and is based on

City Council June 6, 2023
Resolution No. 23-29 – Purchasing Policy Page No. 2
3 5
4 the increase from the March 2022 to March 2023 Consumer Price Index (CPI) for the Los Angeles-Long Beach-Anaheim area, as required by NMC Section 3.16.060. o City expenditures of $8,400 or less, in any one transaction, will not require a purchase order. This represents a 3.7% increase from the prior level of $8,100, based on the increase in CPI and rounded to the nearest hundred.
• Updated bidding information regarding the submission of electronic bids through the City’s online bidding platform.
• Updated the City’s Credit Card standards to include additional restrictions of allowable transactions.
• Incorporation of a “Sustainable Purchasing” section to comply with State mandates, and further the City’s goals of engaging in sustainable behavior.

Fiscal Impact:

N/A
Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

The recommended action will further the City’s Strategic Plan Goal 3: Partner with our stakeholders to create and sustain a resilient and economically prosperous City with opportunity for everyone.

Recommended Action:

Staff recommends City Council adopt Resolution No. 23-29, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF NORWALK ADOPTING THE PURCHASING POLICY FOR FISCAL YEAR 2023/24.

Attachments:

1. Purchasing Policy

2. Resolution No. 23-29
1 CITY OF NORWALK
Purchasing Policy Summary
FY 2023-2024
$37,900 Purchasing Authority Authorization Limit NMC 3.16.06 Purchase Type:

Supplies, materials and equipment, and
nonprofessional services NMC 3.16
Amount Bidding PO On Site Services*
$8,400 and
Under
No Specific requirements;
Competitive bidding to be used whenever practical
Purchase Order(PO) issued upon request
NO
 Fully executed Terms and
Conditions or Agreement
 Insurance documentation
on file
$8,401 to
$37,900
Informal Bid
Department solicits at least 3 bids;
Bid award by Finance via purchases order YES
 Fully executed Terms and
Conditions or Agreement
 Insurance documentation
on file
$37,901 and
Over
Formal Bid or RFP documents
Advertising for sealed bids or proposals
City Council approves contract
YES
 Agreement – Approved by
City Council
 Insurance documentation
on file
*On-site Service – any vendor that comes on City
property to provide service
Attachment 2
2 Purchase Type: Professional Service NMC 3.21
Amount Bidding PO Agreement required

$8,400 and
Under
No Specific requirements;
Competitive bidding to be used whenever
practical.

Purchase Order issue upon request

NO
 Professional Services
Agreement
 Insurance documentation
on file

$8,401 to
$37,900

Informal Bid
Department solicits at least 3 bids;

YES
 Professional Services
Agreement
 Insurance documentation
on file

$37,901 and
Over

Formal Bid or RFP documents
Advertising for sealed bids or proposals

YES

 Professional Services
Agreement – Approved by
City Council
 Insurance documentation
on file

Purchase Type: Public Project NMC 3.17

Amount

Bidding

PO

Agreement required

$60,000 and
Under

No Specific requirements - Level 1 project
Section 22032 of the Public Contract Code
Competitive bidding to be used whenever
practical.

YES
 Agreement – Approved by
City Council
 Insurance documentation
on file

$60,001 to
$200,000

Informal Bid - Level 2 project
Section 22032 of the Public Contract Code
Department solicits at least 3 bids;
May be verbal with a written quote – no bid may
be verbal only

YES

 Agreement – Approved by
City Council
 Insurance documentation
on file

$200,001 and
Over

Formal Bid - Level 3 project
Section 22032 of the Public Contract Code
Newspaper advertising for sealed bids or proposals
City Council approves contract

YES

 Agreement – Approved by
City Council
 Insurance documentation
on file
3 CITY OF NORWALK POLICY STATEMENT

Number: 23-02
Subject: Purchasing Policy
Adopted Date: June 6, 2023
Effective Date: July 1, 2023

BACKGROUND

The main theme of the Manual reflects the philosophy of the Finance Department to obtain supplies, equipment, and services as required by all Departments in a timely manner, at the best possible price, and within the boundaries as set forth by City policy.

PURPOSE

To establish City policies and procedures regarding the purchasing ordinance of the City of Norwalk (NMC Chapter 3.16) — this includes competitive bidding, purchasing practices, and related administrative authority. The purpose of this policy is to provide for the effective administration of the purchasing ordinance. This system has been developed in order to achieve the following objectives:

1. Secure goods and services at the lowest cost possible commensurate with quality requirements.

2. Establish authority, responsibility and accountability for purchasing activities conducted on behalf of the City.

3. Ensure competition and impartiality in all purchasing transactions to the maximum extent possible.

4. Standardize procedures where appropriate to ensure that organization-wide policies and goals are achieved.

5. Maintain Department responsibility, initiative and flexibility in evaluating, selecting and purchasing goods and services.

6. Implement simple yet effective internal control procedures that appropriately support planning, maximize productive use of public funds and protect City assets from unauthorized use.

7. Communicate organization-wide purchasing goals, policies and procedures to Departmental staff involved in purchasing activities.

Application of Purchasing Policy

The purchasing policy and procedures applies to the purchase of all goods (supplies, materials and equipment, and nonprofessional (NMC Chapter 3.16), professional services (NMC Chapter 3.21) and public projects (NMC Chapter 3.17). 4 Definitions

The following words and terms shall be defined as follows unless the context indicates that a different meaning is intended:

“Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Waste Product that the City is required to procure annually under 14 CCR Section 18993.1.

“Bidders list” means a current file of sources of supply of articles for each category of commodities repetitively purchased for City use.

“City” means the City of Norwalk.

“City Council” means the City Council of the City of Norwalk.

“Compost” means the product resulting from the controlled biological decomposition of organic solid wastes that are source separated from the municipal solid waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 17896.2(a)(4).

Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or produced at a large volume in-vessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State’s composting operations regulatory requirements. “Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to Jurisdiction pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).

“Department” means any of the departments, offices, or other organizational units of the City.

“Electricity Procured from Biomass Conversion” means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the Jurisdiction’s Annual Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).

“Local bidder” means a firm or individual who regularly maintains a place of business and transacts business in, maintains an inventory of merchandise for sale in, is licensed by, or pays business taxes to the City.

“Local Vendor Preference is 5% - In the tabulation of bids by the City to ascertain the lowest responsible bidder, the Purchasing Authority, as to each local vendor, tabulate that local vendors' bid as if it were 5% below the figure actually set forth in the bid. (NMC 3.20.030)

5 “Maintenance work” means the same as this term is defined in Public Contract Code Section 22002(d), and includes all of the following:

1. Routine, recurring and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes;

2. Minor repainting;

3. Resurfacing of streets and highways at less than one inch;

4. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants and servicing of irrigation and sprinkler systems;

5. Work performed to keep, operate and maintain publicly owned water, power or waste disposal systems, including, but not limited to, dams, reservoirs, power plants and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.” “Nonresponsible bidder” means a bidder or prospective bidder who fails to furnish, upon written request, proof of its responsibility; who has, as a vendor or contractor with the City, made slow or unsatisfactory deliveries or otherwise performed unsatisfactorily; or who has violated or attempted to violate, any provisions of this chapter. “Nonprofessional Service” means any and all services, but not constituting professional services or Public Projects, but including maintenance work. “Online Bidding Platform” means the City’s contracted online bid management software. “Organic Waste” means solid wastes containing material originated from living organisms and their metabolic waste products including, but not limited to, food, yard trimmings, organic textiles and carpets, lumber, wood, Paper Products, Printing And Writing Paper, manure, biosolids, digestate, and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46).

Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively.
“Professional Services” means services, other than services constituting Public Projects, performed by specially trained persons or firms in a professional occupation, including, but not limited to, services in connection with financial, economic, accounting, auditing, architectural, engineering, planning, legal, administrative or other matters involving advanced or specialized knowledge, expertise or training gained by formal studies. “Public Project” means the same as this term is defined in Public Contract Code Section 22002, and as may be amended from time to time.
“Purchasing Authority” means the Purchasing Authority or any individual designated in a written policy adopted by the City Council to carry any duty set forth in this Ordinance and filed with the City Clerk and Department of Finance.
“Purchasing Authority Authorization Limit” the amount determined in accordance with Section 6 3.16.060 – set at $37,900 in fiscal year 2023-24.

“Recovered Organic Waste Products” means products made from California, landfill-diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the Annual Recovered Organic Waste Product Procurement Target shall include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in-vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 12.

“Responsive bid” means an offer, submitted in ink or typewritten form, to furnish supplies, materials and equipment, or services, and complying with the specifications, delivery terms and conditions, and other requirements included in the invitation for bids.

“Responsive and Responsible Bidder” means a bidder who submits a responsive bid; who has furnished, upon written request, information and data to prove that its financial resources, production facilities, service reputation and experience are adequate to make satisfactory delivery of the supplies, materials or equipment on which it bids; and who has not violated, or attempted to violate, any provisions of this chapter.

“SB 1383 Eligible Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7. This SB 1383 Eligible Mulch shall meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):

1. Produced at one of the following facilities:
a. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is permitted or authorized under 14 CCR Division 7, other than a chipping and grinding operation or facility as defined in 14 CCR Section 17852(a)(10); Guidance: Note that SB 1383 Eligible Mulch excludes mulch from chipping and grinding operations.
b. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30) and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or,
c. A solid waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR Division 2.

“Services” means any and all services, including utility services, which shall be furnished to or used by any Department and the rental or lease of equipment and machinery furnished to or used by any Department.

“Supplies, materials and equipment” means any and all articles or items which shall be furnished to or used by any Department. Supplies, materials and equipment shall not include services.

“CUPCCAA” means the California Uniform Public Construction Cost Accounting Act, as set forth in Public Contract Code section 22000 et seq.

Purchasing Authority designated - Powers and duties (NMC 3.16.050)

7 The City's purchasing ordinance delegates purchasing authority to the City Manager. The Purchasing Authority may delegate all or a portion of the contracting or purchasing duties to any City staff member. The Purchasing Authority’s functions shall include the following powers and duties:

A. Negotiate, purchase, and contract for supplies, materials and equipment, and Services required by City Departments, within the authorization limits of 3.16.060, pursuant to the procedures provided in chapter 3.16;
B. Endeavor to obtain as full and open competition as possible on all purchases; C . Supervise the inspection of all supplies, services, and equipment purchased to ensure conformance with specifications;
D . Develop, prescribe and maintain, such administrative policies, forms and files as may be reasonably necessary for the efficient purchases on behalf of the City; E. Prepare procedural regulations governing the purchase of supplies, materials and equipment, and services, in accordance with the requirements prescribed in this chapter;
F. Facilitate the transfer of surplus or unused supplies and equipment among Departments as needed;
G. Recommend the sale or disposal of all supplies and equipment which cannot be used by the City, or which have become unsuitable for City use; H . Maintain a bidders’ list, vendors catalog file and records needed for the efficient operation of the purchasing Department
Delegation of Responsibility
The Purchasing Authority for Supplies, materials, equipment, non-professional and professional services is hereby designated as the Controller.

The Purchasing Authority for Public Works projects is hereby designated as the City Engineer.

1. The Controller further delegates to each of the ordering Department heads the authority to purchase goods or contract for services, up to $8,400, excluding technology, computer related items including software, provided that said contracts and purchases conform to the City's Municipal Code and administrative policy. (NMC 3.16.140) 8 General Responsibility

The City utilizes a purchasing system under which each Department is responsible for coordinating the purchase of its own goods and Services with the Finance Department. (NMC

3.16.140)

1. The Finance Department has the responsibility to:
a. Ensure that all Departments comply with the Purchasing Ordinance and this Purchasing Policy;
b. Prepare and/or review, request for quotation and Informal bids upon request of City Departments (purchases under Purchasing Authority Authorization Limit);

c. Distribute all formal bids (including supplies, materials, equipment, non- professional and professional services and public works projects);

d. Prepare formal bids upon request of City Department for supplies, materials, equipment, non-professional and professional services;

e. Maintain a viable Bidders’ list for use in the bidding process and to perform all other duties and responsibilities related to the purchasing ordinance and administrative policy.

2. Engineering will prepare all bids for public works projects. All contracts will be signed by the City Manager; contract amounts over the Purchasing Authority Authorization Limit of $37,900 must be approved by the City Council.

Departmental responsibility - It is the responsibility of each Department to:

1. Procure the needed goods and services at the least expense, while meeting minimum quality standards, in accordance with the purchasing ordinance and administrative policy;

2. Submit to the Purchasing Authority, Controller, requisitions for the supplies, materials and equipment, and nonprofessional services as required for their operations that are within the limits of funds appropriated in the approved budget;

a. The Purchasing Authority, Controller, after reviewing any such requisition, may question its propriety and may require from the head of the requesting Department a justification of the quantity or quality requisitioned;

3. Obtain approval for all technology, computer related item, including software from MIS and City Clerks department, prior to submission of request form to Finance for purchase of item. Departments may not purchase technology, computer related item, including software;

4. Supervise the inspection of all goods and services purchases to conform to specifications. (NMC 3.16.080);

5. Maintain viable Bidders’ lists; solicit vendors in order to purchase or contract for 9 goods and services;

6. Inform the Finance Department of all formal bids, including public works projects; upon informing the Finance Department of a formal bid, the Finance Department shall issue a bid number for the requested bid;

7. When ordering online with Amazon the City of Norwalk Business Amazon account must be used.

It is the responsibility of the Department accepting a grant to ensure compliance with grant procurement provisions, as federal or other grant programs may impose more stringent requirements than those established by the NMC.

Authorization limits – (NMC 3.16.060)

1. Purchasing Authority Authorization Limit established by NMC is $37,900.

Effective July 1, 2023, it will be adjusted annually by the same amount as the March Consumer Price Index for the Los Angeles-Long Beach-Anaheim area. Limit amount does not include sales and use taxes or shipping charges.

2. Expenditure of City funds for $8,400 or less (sales and use taxes or shipping charges not included) in any one transaction or term agreement, for which there are appropriated funds in the City Council-approved budget do not require a purchase order.

3. The Purchasing Authority, Controller, may approve and authorize all contracts and purchases involving an expenditure of City funds up to the Purchasing Authority Authorization Limit, $37,900, in any one transaction or term agreement.

4. All contracts and purchases over the Purchasing Authority Authorization Limit of $37,900 shall be approved by the City Council.

Availability of funds – NMC 3.16.170

1. No notice of award of contract shall be issued, no contract shall be signed, and no purchase order shall be issued, until the Finance Director or designee shall verify that the unexpended balance of appropriations concerned is sufficient to defray the amount of such contract or purchase order.

Unlawful purchases – NMC 3.16.180

1. If any purchase of supplies, materials or equipment, or nonprofessional services, is contrary to the provisions of the NMC Chapter 3.16, such purchase shall be void and of no effect, unless thereafter ratified by the person or body required by this chapter to approve such purchase.

2. No Department shall split its requirements for supplies, materials or equipment, or nonprofessional services into smaller estimated amounts in order to evade any of the provisions of the NMC Section 3.16.
10 3. Purchases of supplies, materials or equipment, or nonprofessional services for the private use of any official or employee of the City are prohibited.

General Policy
General Purchases
Purchase of all supplies, materials and equipment, and nonprofessional services (NMC Chapter 3.16), and professional services (NMC Chapter 3.21) will be made pursuant to the following guidelines.

1. Over-the-Counter
Purchases for less than $8,400 (exclusive of sales and use taxes) may be authorized by the Department Head. Although no specific purchasing requirements are established for this level of purchase, competitive bidding should be used whenever practical.

2. Informal Bidding/Open Market
Purchases, with an estimated value over $8,400 and up to the Purchasing Authority Authorization Limit of $37,900 (exclusive of sales and use taxes) may be made in the open market through the City’s online bidding platform.
a. Wherever possible, open market purchases must be based on at least three (3) informal bids, and must be awarded to the lowest responsible bidder. Informal bids must be conducted through the City’s online bidding platform. b. The Finance Department must view bids from prospective vendors prior to purchase.

3. Formal Bid
Purchases with an estimated value greater than Purchasing Authority Authorization Limit of $37,900 (excluding sales and use taxes) must be obtained by the Formal Bid Procedure pursuant to NMC Section 3.20.020.
a. The City Council approval is required when value is higher than the Purchasing Authority Authorization Limit.

Bidding – Exemptions – NMC 3.16.070
The following are exemptions to the bidding requirements:

1. The estimated cost of the supplies, materials and equipment, or nonprofessional services is $8,400 or less, exclusive of sales and use taxes due thereon.

2. The Purchasing Authority, Controller, determines, that the supplies, materials and equipment, and nonprofessional services are obtainable only from a single or sole source, and therefore the purchase of such supplies, materials or equipment is not adaptable to competitive bidding examples include:
11 a. Unique Goods or Single Source Supplier: Purchases for a unique item, with a sole (single) supplier. In order for an item to be recognized as “unique goods”, there must be no equivalent product available. The unique status must be based on material differences in the function and usefulness of the product. When the product or service required, based on its unique character, is only available through a single or sole source manufacturer, a negotiated purchase may be made from that sole source without formal competitive bidding.
b. Trade Name Item Matching Existing Items: Purchases of brand name items available through a sole source where the brand name item is necessary due to the project goods being designed to match other goods already in use or already purchased or in the course of completion of a City project. c. Purchase of Unique Component or Replacement Part: Purchases of a component or replacement part for a product that is already in use, and for which there is no adequate substitute.

3. Purchase qualifies as an exemption under Joint Powers, Cooperative Purchasing programs utilizing purchasing agreements maintained by the county, state, or other public agencies,

4. Supplies, materials and equipment or nonprofessional services that are necessary to repair, maintain or improve the City’s utilization of supplies, material and equipment, which is a component part of the existing system.

5. An emergency exists, as determined by the City Manager, and ratified by the City Council in accordance with NMC Section 2.20.060(A), which requires the immediate purchase of the supplies, materials and equipment, or nonprofessional services.

6. An essential departmental operation affecting the public health, welfare or safety would be greatly hampered if the prescribed purchasing procedure would cause an undue delay in procurement of the needed item.

7. The Purchasing Authority determines that the best interests of the City would be served by purchasing or selling the supplies, materials or equipment without observing the procedure required by NMC section 3.16.010 or 3.16.020. a. Whenever the City Council approves the purchase of supplies, materials or equipment as provided in this section, the City Council may require that the Purchasing Authority solicit informal bids under such conditions and limitations as the City Council may impose.
b. Such bids shall be maintained, as a matter of public record, for a period of thirty (30) calendar days after the bids submittal or after the purchase is made, whichever is later.

8. Civil defense and disaster - the provisions of this chapter shall apply to the purchase, storage and disposal of commodities required for civil defense and disaster purposes only 12 to the extent consistent Civil Defense and Disaster Plan of the City in the event of any emergency encompassed by such chapter.

9. Grants - any contract which is paid with grant monies shall strictly adhere to those purchasing provisions set forth in the applicable grant agreement and pursuant to any applicable state or federal law or regulation.

10. An emergency exists which requires the immediate purchase of supplies, materials, or equipment.

Local Vendor Preference

In the tabulation of bids by the City to ascertain the lowest responsible bidder, the Purchasing, as to each local vendor, tabulate that local vendors' bid as if it were 5% below the figure actually set forth in the bid. The Local Vendor Preference must be utilized solely for the purpose of determining the lowest responsible bidder, and must not have the effect of altering the bid of any such local vendor. (NMC 3.20.030)

Purchase Orders

Purchases of supplies, materials and equipment or nonprofessional services must be made only by purchase order except for the following:

1. The estimated cost of the supplies, materials and equipment, and nonprofessional services is $8,400 or less, exclusive of sales and use taxes due;

2. In case of emergency, impractically or under procedures established by the Purchasing Authority. (NMC 3.16.160);

3. Onetime/Annual expense - onetime payment in full for supplies, materials and equipment or nonprofessional services that have been processed through the Informal or Formal Bid process may be paid using a Request Form (Exhibit A-1). This Request Form must be approved by the Purchasing Authority or designee.

4. Purchases that by their nature do not require the use of the Purchase Order system.

These would include:

Utilities - water, electric power, natural gas, and telephone/data Advertisements and Notices
Courier/Delivery/Messenger
Emergency Fuel Purchases
Insurance Claims and Premiums
Medical Payments (Physicians, lab)
Membership Dues
Court Fee
Payments to Other Governmental Units
13 Petty Cash Replenishment
Property Rentals
Real Property/Easement Acquisition
Subscriptions
Trade Circulars or Books
Travel Expense/Advances

Insurance Requirements

All services provided on City property will be required to have:

Fully executed agreement or Standard Terms and Conditions for Purchases of Goods and Services (Exhibit A-2) on file with City Clerk.
 Insurance documentation, as required in “Insurance Requirements for Informal Bid Process and Purchase Order Vendors Providing Nonprofessional Services”, will be on file and verified by the City Clerk.

Exceptions to the above insurance requirements are:
 Services as approved in writing by the Risk Manager,
 Mail and package delivery services.

All professional services will be required to have:

Fully executed professional Services Agreement on file with City Clerk  Insurance documentation, as required in the professional services agreement, will be on file and verified by the City Clerk.

Informal Bid (NMC 3.20.010)

For all purchases in excess of $8,400 and up to Purchasing Authority’s Authorization Limit of $37,900, at least three price quotations are needed, and the purchase awarded to the lowest responsive and responsible bidder. Informal bids can be solicited via the City’s online bidding platform.

In determining vendors to be contacted for the submission of bids, the last vendor used by the City for the same or similar goods or services should be contacted, and when feasible at least one local vendor contacted if the goods and services are available locally.

Bids may be solicited from prospective bidders through the City’s online bidding platform, legal advertising or public notice. Prices quoted by all vendors will not be posted publicly on the City’s online bidding platform until the bid is awarded.

When the bid is awarded, the informal bid becomes public record and open for inspection.

Awards will be made to the lowest responsible bidder, or best bid.

In the event there are less than three responsive bidders that can quote on a requirement, the above guidelines will be followed.
14 In the absence of an agreement for nonprofessional services, a fully executed Standard Terms and Conditions for Purchases of Goods and Services (Exhibit B) will be on file with the City Clerk.

Informal bids may be used for purchases made within 6 months of bid date.

Preparation of the Informal Bid Quotation Work Sheet
A request for quote form may be used in soliciting bids from prospective vendors for orders greater than $8,400 and up to the Purchasing Authority’s Authorization Limit of $37,900. Email price quotation may be accepted if all necessary information is included.

Bid Award
After the bids have been solicited and documented, the purchase shall be awarded to the lowest responsive and responsible bidder. Bidders shall be advised that they will be notified only in case of successful bid.

Successful bidders will be required to provide an IRS W-9 form and insurance documentation, as required by the Risk Manager.

Formal Bid (NMC 2.20.020)

For all purchases in excess of the Purchasing Authority’s Authorization Limit of $37,900.

Formal Bids will be assigned a number through the Finance Department; completed Bid Packages must be uploaded to the City’s online bidding platform and posted by the Finance Department.

Preparation of the Bid Package - The initiating Department shall prepare the bid package (“`Bid Package”).

There are seven essential components to the Bid Package: Notice Inviting Bids, Bid Terms and Conditions, Bid Security, Performance Bond, Bidder's List, Bid Specifications, and Bid Submission form. The following is a description of each of these components:

1. Preparing Notice Inviting Bids - The notice shall be prepared by the initiating Department for the City Clerk's approval. The newspaper notice required in this section shall include:

a. A general description of the goods to be purchased or scope of services to be provided b. State where bid forms and specifications may be secured c. Time and place for submitting bids
d. Time and place for opening bids
e. A fee set for plans and specifications

General Notice Inviting Bids - Notice Inviting Bids must be published at least 10 days 15 before the date of bid opening on the City’s website. The Purchasing Authority, or designee, may also choose to publish the notice in a local newspaper, trade newspaper, or trade journal in order to provide notice to the largest number of prospective bidders.

Advertising - The initiating Department is required to advertise in accordance with the above-stated requirement.

Bulletin Board and City Website – Formal Bids will be advertised by a notice posted on a public bulletin board in City Hall. The City’s website can also be used to advertise the City’s solicitations.

2. Bid Terms and Conditions - This portion of the Bid Package contains a set of instructions and the general information needed to be considered by all bidders prior to bid submission.

This information may include:
a. The term of the agreement
b. Tax exempt information
c. The rights of accepting or rejecting bids
d. Non-discrimination provisions
e. Standard shipping and delivery instructions
f. Payment terms
g. How to complete and submit the bid forms
h. Criteria to be used in evaluating the bid
i. Any other factors pertinent to that particular bid

3. Bid Security - The purpose of Bid Security is to ensure that: the bidders do not withdraw their bids within the period specified for acceptance; the bidders will honor the award of the bid as executed by the City; and that the bidders will provide bonds or insurance certifications required by the City. If required, Bid Security shall be indicated in the Bid Terms and Conditions, as well as in the Notice Inviting Bids. a. Bid Security may be presented in a number of acceptable forms: Cashier's check, certified check, money order, or bid bond signed by an admitted surety insurer (a surety company authorized to do business in California).
b. The amount of the Bid Security should be at least 10 percent of the total bid, and may be increased, if deemed necessary by the City Attorney or Purchasing Authority (Controller) or respective Department Director.
c. The Bid Security should be returned to each unsuccessful bidder within 20 days after the successful bidder has signed the contract.
d. The Bid Security must also be returned to the successful bidder. If the successful bidder refuses or fails to execute the contract within 5 days after the notice of the award of the contract has been mailed, the successful bidder shall forfeit the Bid Security, and the City Council may award the contract to the next lowest responsible bidder. 16 e. Bidders who regularly do business with the City shall be permitted to file with the City Clerk an annual bid bond in an amount established by the Purchasing Authority. Such annual bonds shall be acceptable as surety in lieu of the furnishing of surety with each individual transaction. If required by law, a copy of such bond shall accompany the bid, and the annual bond shall afford sufficient security for the specific bid.

4. Performance Bond - The Purchasing Authority has authority to require a Performance Bond before entering into a contract. Such bond must be in an amount deemed reasonably necessary to protect the best interest of the City. If it is determined that a Performance Bond is to be posted prior to entering into a contract, the form and amount of the bond must be described in the public Notice Inviting Bids, as well as in the Bid Terms and Conditions. A Performance Bond must be issued by an admitted surety insurer.

a. Bidders who regularly do business with the City shall be permitted to file with the City Clerk an annual Performance Bond in an amount established by the Purchasing Authority. Such annual bonds shall be acceptable as surety in lieu of the furnishing of surety with each individual transaction; provided that, where required by law, a copy of such bond shall accompany the bid, and provided the annual bond affords sufficient security for the contract.

5. Bidder's List - This is a listing of potential vendors that are believed to possess the capability to provide the needed supplies or equipment. All vendors on the City’s Bidder’s List must register and become a certified vendor through the City’s online bidding platform.

1. Bidder's Lists developed for projects funded with Federal or State funds requiring maximum participation by minority (MBE) and women- owned (WBE) businesses shall include potential MBE and WBE qualified vendors.

The City’s Bidder’s List will be available publicly online through the City’s online bidding platform.

6. Bid Specifications - This portion of the package states the concise set of requirements to be met by a product, material, or process that will be furnished by the successful bidder.

Prior to soliciting bids, appropriate Bid Specifications shall be prepared.

a. Specifications set forth the essential characteristics of the items being purchased in order to provide a common basis for bidding and to ensure that all bidders will know exactly what is required and can accurately compute bids.

b. The degree to which specifications are open or unrestrictive directly affects the type and extent of the competition obtained. In addition, specifications provide a control to ensure that the quality level purchased is best suited to the item's intended use.

c. Specifications are used during the evaluation of bids to determine whether or not bids solicited are responsive to the City's proposal.

Bid Submission Form - This form is included in the Bid Package and provides a standardized format for each bidder to submit bid prices, deviations to specifications, firm name, address, and signature of 17 the authorized representative. Depending on the number of bid items, the Bid Submission form may be formatted, together with the Bid.

General information for Formal Bids

1. Pre-Bid Conference - If the nature of the bid is particularly complex, it may be desirable to conduct a Pre-Bid Conference with the prospective bidders as a group to provide additional bid information and to answer any questions concerning the Bid Package. If a Pre-Bid Conference is to be scheduled, it shall be indicated in the Notice Inviting Bids, with the time and place of the conference provided.

2. Bid Opening -

a. Sealed bids shall be submitted via the City’s online bidding platform. Mailed, emailed, faxed, or hand delivered bids will not be accepted.

b. Sealed bid results will be displayed publicly upon bid opening via the City’s online bidding platform.

c. The Purchasing Authority, or designee, and a representative of the initiating Department shall tabulate the bids.

d. No bids shall be accepted after the stated time specified in the Notice Inviting Bids.

3. Bid Analysis - In order to assist in performing an objective analysis of the bids received, it is desirable that specification design and performance standards be expressed numerically in terms of appropriate units. Bid Specifications shall:

a. Identify numerical requirements in a simple, specific manner. Examples: tons, yards, cubic feet, gallons, linear feet, cases, cartons.

b. Be outlined allowing for competitive bidding.
18 Contract

This is the agreement formalizing the award of the bid, which shall be executed for all purchases made through the formal bid process as determined by the City Attorney. All contracts over the City Manager’s approval limit of $37,900 must be approved by the City Council. Successful Bidders will be required to provide an IRS W-9 form and insurance documentation.

1. City Council Award of Contract –
a. The initiating Department shall prepare the staff report to the City Council requesting approval to award the contract to the lowest responsive responsible bidder.

b. Prior to the submittal of the item to the City Clerk's office for placement on the City Council Agenda, the initiating Department shall obtain the appropriate purchasing, fiscal, and legal review of the report.

c. The City Council may award a contract or reject all bids. Rejection may be in whole or in part of a bid, if permitted by the Bid Specifications.

d. If two or more bids are received for the same total amount (quality and service being equal), and if the Council finds that the public interest will be furthered, the Council may accept the bid it chooses or proceed by negotiation, if not prohibited under State law (Public Contract Code Section 20166).

2. Agreement Execution - Upon City Council award of the bid, the City Clerk shall complete the execution of the Agreement.
a. The initiating Department shall prepare a request form to initiate the purchasing process, notify the unsuccessful bidders, and if applicable return or have available for pickup all Bid Securities.

Debarment of Nonresponsible bidders

The Purchasing Authority may determine and declare a bidder to be nonresponsive and/or nonresponsible and may remove its name from the Bidders List; and may debar the bidder from bidding for a reasonable period, not less than one year. Such debarred bidder shall be notified in writing of such action and shall be furnished with a statement of the reasons therefore.

Protest Procedures

Right to protest during pre-bid period - Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the Purchasing Authority, in writing, within ten (10) days before the bid opening or within five days after the bid opening. (NMC 3.20.160)

Filing of protest – Protests shall be made in writing to Purchasing Authority, within ten (10) calendar days before the schedule bid opening or within five (5) business days after the bid 19 opening. A protest filed after the tenth (10th) day shall not be considered. A protest lodged after award by the City Council will not be considered. Protests shall also be made, in writing, if required, to any other state or federal agency, from which the City receives grant funds. (NMC 3.20.170)

Filing of protest during post bid evaluation and post award period - Protests shall be made in writing to the Purchasing Authority, within five (5) working days of notification a proposal has been recommended for award by the City; or after a proposal has been awarded. (NMC

3.20.160)
Subject of protest - Protesters may file a protest on any phase of the solicitation or award including, but not limited to, specifications, preparation, bid solicitation, award or disclosure of information marked confidential in the bid or offer. (NMC 3.20.180) Form - The protest shall include:
 name and address of the protestor;
 appropriate identification of the procurement, and if the contract has been awarded the bid number;
 statement of reasons for the protest;
 supporting exhibits, evidence or documents to substantiate any claims unless not available within the filing time, in which case the expected availability date shall be indicated. (NMC 3.20.190)

Notification of City Attorney
The Purchasing Authority shall submit a copy of the protest to the City’s Attorney within three (3) working days of receipt of written protest. (NMC 3.20.200) Requested information – time of filing - Any additional information requested by any of the parties should be submitted within the time periods established by the requesting source in order to expedite consideration of the protest. Failure of any party to comply expeditiously with a request for information by the Purchasing Authority may result in resolution of the protest without consideration of any information, which is untimely filed pursuant to such request. (NMC 3.20.210)

Stay of procurements during protest – (NMC 3.20.220)
A. When a protest has been filed within the designated period and before an award has been made, the Purchasing Authority shall make no award of the contract until the protest has been settled and the City’s Attorney has advised to proceed with the award.

B. When a protest has been filed within the designated period after award has been made, the Purchasing Authority shall not proceed with finalizing the contract until the protest has been settled and the City’s Attorney has advised to proceed with the award. 20 C. The decision of the Purchasing Authority is appealable to the City Manager. If no appeal is filed within ten (10) calendar days in writing to the City Manager, the decision of the Purchasing Authority shall be final.

D. Should an appeal be received by the City Manager within the designated period, a response will be provided within five (5) working days and shall be considered final.

E. The City does reserve the right to proceed with the award of a proposal pending the resolution of a protest when it is determined by the City Manager that:
i. The items to be procured are urgently required;
ii. Delivery or performance will be unduly delayed by failure to make the award promptly; or
iii. Failure to make a prompt award will otherwise cause undue harm to the City or FTA funding requirements.

Making information on protests available
The Purchasing Authority shall provide information to any interested party only when advised by the City’s Attorney to do so. (NMC 3.20.230)

Time for decisions
A decision on a protest shall be made by the Purchasing Authority as expeditiously as possible after receiving all relevant, requested information, and only when advised by the City’s Attorney to do so. (NMC 3.20.240)

Bid preparation costs
The City Attorney shall determine the extent of the costs to be incurred in connection with the solicitation, including bid preparation costs other than attorney’s fees, when a protest is sustained and the protesting bidder or offer or should have been but was not awarded the contract under the solicitation. (NMC 3.20.250)

Contracts for Professional Services (NMC Chapter 3.21)

Contracts for professional services shall be covered by the same bidding requirements as general purchases (NMC Chapter 3.16) pursuant to the following guidelines.

Definitions

Professional services means services which require special performance criteria; special or specific equipment; specific experience, knowledge, training, personal judgment, quality of work or factors other than simply obtaining the service at the lowest cost to the City. 21 Such services include, but are not limited to, those provided by attorneys, architects, engineers, land surveyors, construction managers, appraisers, experts, accounting firms, security firms, computer consultants/programmers and/or other specialized consultants.

Professional services do not include services rendered by City officers or employees.

a. Contracts for professional services estimated to cost $8,400 or less may be awarded by the Department Head.

Experience and qualifications of professional service providers

1. In contracting for professional services, such contracts shall only be awarded to firms or persons who have demonstrated adequate levels of experience, competence, resources/equipment, staffing and other professional qualifications necessary for more than a satisfactory performance of the services required in the time period needed

2. The Department requesting the professional service must determine that a firm has an adequate level of competence,

a. Cost will not be the sole criterion in selecting the successful bidder.

b. Professional services proposals will be evaluated based on a combination of factors that result in the best value to the City, including but not limited to:

 Understanding of the work required by the City

 Quality and responsiveness of the proposal Demonstrated competence and professional qualifications necessary for satisfactory performance of the work required by the City

 Recent experience in successfully performing similar services

 Proposed methodology for completing the work

 References

 Background and related experience of the specific individuals to be assigned to the project

 Proposed compensation

 If it is determined that it is in the best interest of the City for services to be provided by a specific consultant

3. No services shall commence prior to having a fully executed agreement, as well as adequate insurance and bond coverage, prior to the performance of professional services.
22 Conformance with bidding procedures (NMC 3.21.030)
The acquiring of professional services shall be made and accomplished in conformity with Section 3.21.050 or Section 3.21.060 except:

A. When an emergency, as determined by the Purchasing Authority with the approval of the City Manager, is deemed to require that an order be placed with the nearest available source.

B. When the professional services needed can be obtained from one source only.

C. When the City Council by a four-fifths vote determines to dispense with such bidding and other procedures required by the above-mentioned sections in every individual instance upon a finding by the City Council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same.

D. When the amount of the professional services involved is $8,400 or less.

E. Compliance with the requirements set forth in the provisions of this chapter shall apply to all contracts awarded after the effective date of this subsection, as may be amended.

Decentralized bid solicitation – (NMC 3.21.050)
Soliciting bids for professional services is decentralized and shall be the responsibility of the Department director requesting the service, utilizing the template authorized by the City Attorney; however, the Purchasing Authority may be contacted to assist with bids requiring the formal sealed RFP process set forth in Section 3.21.060.

Contracts for up to the Purchasing Authority Authorization Limit – (NMC 3.21.060) The following procedure shall be used when seeking professional services estimated to have an annual cost of up to the Purchasing Authority Authorization Limit of Section 3.16.060.

A. In nonemergency situations, the requesting Department shall obtain a minimum of three consultants or firms.

B. Unless the Purchasing Authority’s designee authorized the entering into or the award of a specific contract for professional services, the City Manager shall approve in writing the award of all such contracts, taking into consideration the recommendation of the Department director requesting the professional services at issue.

C. The City Manager or her/his duly authorized designee is authorized to approve professional service contracts with an annual estimated cost of up to the Purchasing Authority Authorization Limit of Section 3.16.060.
23 Contracts of more than the Purchasing Authority Authorization Limit – NMC 3.21.070 The following procedure shall be used when seeking professional services estimated to have an annual cost of more than the Purchasing Authority Authorization Limit of Section 3.16.060.

A. In nonemergency situations, Departments shall utilize the following formal sealed request for proposal process:

1. A formal sealed RFP template provided by the Purchasing Authority shall be developed for solicitation of professional services contracts of more than the Purchasing Authority Authorization Limit of Section 3.16.060.

2. The Department shall advertise in appropriate publications and/or use the professional services listings, as available, during the solicitation process.

3. Notice inviting RFPs shall be posted upon a bulletin board at City Hall and on the City's website at least ten (10) calendar days before the due date of submission of the RFP, when reasonably possible.

4. The notice shall at least describe the general type of service needed, how the RFP minimum scope of work can be obtained, the requirement of a written sealed proposal, state the closing date, method of submission, and time for submission of the RFP.

5. Sealed request for proposals shall be submitted via the City’s online bidding platform directly.

6. Departments shall analyze proposals for compliance with RFP requirements, value of the total scope of services and make a recommendation to City Council for selection or for follow up interviews with those consultants/firms submitting proposals.

B. Contracts for professional services of more than the Purchasing Authority Authorization Limit of Section 3.16.060 require the approval of the City Council.

C. Contracts for professional services shall be on the City's standard form and shall be reviewed and approved as to form by the City Attorney.

Splitting purchases or contracts—financial interest prohibited – (NMC 3.21.080) A. No officer or employee of the City or its agencies shall split or separate a purchase/procurement of professional services for evading the dollar amount bid threshold provisions of this chapter. The acquisition of professional services should be made with a single contract covering all services to be provided.

B. No City employee who participates in the selection or approval of a professional service provider, nor any person who has supervisory responsibility for any such 24 employee, shall have a financial interest in any professional service provided by the business entity under consideration.

PUBLIC WORKS - PROCEDURES RELATING TO COMPETITIVE BIDS NMC CHAPTER

3.17 Adoption of Uniform Public Construction Cost Accounting Act

The City has elected to be subject to the Uniform Public Construction Cost Accounting Act (hereinafter referred to as the "CUPCCAA"). City contracts for Public Projects and maintenance work shall be governed by applicable state laws including the CUPCCAA, Public Contract Code Section 22000 et seq, and the California Uniform Construction Cost Accounting Commission's (hereinafter, "UCAA Commission") policies and procedures manual and cost accounting review procedures, as amended from time to time.”

Definitions

Unless the context otherwise requires, the following definitions, as well as the definitions in Chapter 3.16 (Purchasing System), shall govern the construction of this chapter:

“Facility” means any plant, building, structure, ground facility, utility system, subject to the limitation found in paragraph 3 of the “Public Project” definition below, real property, streets and highways, or other public work improvement.

“Level 1 projects” means Public Projects below $60,000 the monetary threshold of subdivision ( a) of Section 22032 of the Public Contract Code. This project can be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order.

“Level 2 projects" means Public Projects below the $200,000 monetary threshold of subdivision (b) of Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in this article

"Level 3 projects" means Public Projects of $200,000 or more, the monetary threshold of subdivision (c) of Section 22032 of the Public Contract Code, except as otherwise provided in this article, be let to contract by formal bidding procedure.

“Public Project” means any of the following:

a. Construction, reconstruction, erection, alteration, renovation, improvement, demolition and repair work involving any publicly owned, leased or operated facility;

b. Painting or repainting of any publicly owned, leased or operated facility;

c. In the case of a publicly owned utility system, “public property” includes only the construction, erection, improvement or repair of dams, reservoirs, power plants and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.
25 “Public Project” does not include maintenance work. For purposes of this article, “maintenance work” includes all of the following:

a. Routine, recurring and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes;

b. Minor repainting;

c. Resurfacing of streets and highways at less than one inch;

d. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants and servicing of irrigation and sprinkler systems;

e. Work performed to keep, operate and maintain publicly owned water, power or waste disposal systems, including, but not limited to, dams, reservoirs, power plants and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.”

Public Works Competitive Bid Requirements (NMC 3.17.030)

This section shall govern the procedures for bidding all contracts to perform Public Projects, including any associated purchase of supplies, materials, and equipment for such projects. Projects funded by federal, state, or local grants shall be awarded pursuant to the more restrictive bidding requirements, listed above for professional services.

No Bid – (Level 1) – $60,000 or less
a. Level 1 projects may be awarded by negotiated contract or by purchase order without competitive bidding. Although no specific purchasing requirements are established for this level of purchase, competitive bidding should be used whenever practical.

Informal Bids – (Level 2) - between $60,001 and $200,000 a. For purchases between $60,001 and $200,000 for which formal competitive bids are not solicited, the informal bid procedures as outlined previously in this policy must be followed.
b. The Purchasing Authority may waive the requirement to solicit bids if performance of the Public Project is available from only one source and may solicit only two bids if performance of the Public Project is available from only two sources.
c. Oral Bids - Bids shall be orally solicited from a minimum of three sources and may be received orally. The person who solicits the bids shall prepare a memorandum to the file documenting the identity of the bidders and the amount of the bids that were obtained.
d. Written Bids.- Bid specifications shall be prepared and a notice inviting informal bids shall be solicited via the City’s online bidding platform. e. The contract shall be awarded to the lowest Responsive and Responsible Bidder only if the Purchasing Authority determines that such action is in the best 26 interest of the City. The City may reject all bids or waive any irregularities or informalities in any bid or bidding.

Formal Bids – (Level 3) - over $200,000
a. Public Projects exceeding $200,000 will be required to have formal bids, as outlined previously. Competitive sealed bids must be solicited and the purchase awarded to the lowest Responsive and Responsible Bidder.

1. Public Works Projects Notice
a. The Notice Inviting Bids shall set a date for the opening of bids.

b. The first publication or posting of the notice shall be at least 10 calendar days before the date of opening the bids.

c. Notice shall be published at least twice, not less than five days apart, in a newspaper of general circulation printed and published in the City or, if there is none, it shall be posted in at least three public places in the City that have been designated by ordinance as the places for posting public notices.

2. Public Works - Plans, specifications and working details - The City Engineer has the authority to prepare and adopt plans, specifications and working details for all informal contracts, and to develop plans, specifications and working details necessary to enable a qualified contractor to perform the work required for each informal contract awarded.

3. Davis – Bacon Act - In the event Sections 1770-1780 of the California Labor Code are repealed and not substituted with new provisions requiring the payment of the general prevailing rate of per diem wages and general prevailing rate of per diem wages for holiday and overtime work on City of Norwalk public works contracts, contractors on City of Norwalk public works projects in excess of one thousand dollars ($1,000.00) shall pay not less than the prevailing wages determined by the United States Secretary of Labor pursuant to the provisions of the Davis-Bacon Act. NMC 3.20.26

a. Notice of prevailing wage requirement must be included in Notice Inviting Bids

b. Any contractor failing to pay the prevailing wage required California Labor Code shall pay the City a penalty of fifty dollars ($50.00) per day for each worker paid less than the prevailing wage and shall not be awarded a contract for a public works project by the City for a period of one year from the completion or termination of the contract

4. Opening of bids and award of contract - At the time provided in the notice inviting informal bids, the requesting department shall open all bids received via the City’s online bidding platform and shall award a contract to the lowest Responsive and Responsible Bidder based upon the recommendation of the City Engineer. If two or more bids are the same and lowest, the Purchasing Authority shall award the contract by drawing lots. If no bids are received, the City Engineer may solicit informal bids again, or perform the work by City forces, as he or she determines to be in the best interests of the City.

5. The City Council may waive the procedures required by this subsection if the City Council determines that performance of the Public Project is available only from a single source 27 and may send a notice inviting bids to only two prospective bidders if the council determines that performance of the Public Project is available from only two sources.

6. Insurance. All contracts shall be accompanied by proof of the appropriate level of insurance at the time of execution. The insurance level required shall be in accordance with the City’s standard insurance requirements, or as otherwise approved by the Risk Manager.

EMERGENCY PURCHASES
Local Emergency
In the event of the proclamation of a State or local emergency by the Governor or the Director of Emergency Services, or the existence of a state of war emergency, the Director of Emergency Services is empowered to obtain from other sources vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to bind the City for the fair value thereof as provided in Sections 3.16.070(C) and 3.16.150 and, if required immediately, to commandeer the same for public use.

Emergency purchases (non Public Works)
Purchases made in order to protect the health, welfare or safety of the community. a. Emergency purchases must be cleared by the Purchasing Authority and will receive a purchase order number. This number must be given to the vendor for use on the packing slip or invoice.
b. If the Finance Department is closed and an emergency purchase has to be made, the Department must inform the Finance Department as soon as possible after it happens.

A purchase order number will be assigned and the vendor notified of the number. c. The City Manager or designee shall provide a full report on the emergency and work performed at the next meeting of the City Council, at which time the City Council must confirm such action by a four-fifths vote, and further determine appropriate action such as, but not limited to, whether work should continue without the benefit of informal or formal bidding.

Emergency purchases Public Works
In emergency situations, the competitive bidding procedure does not have to be observed if requirements of Sections 20168 and 22050 of the Public Contract Code are met. To ensure that all legal requirements are satisfied, the project manager must review pertinent provisions of the Public Contract Code and consult the City Attorney. Key provisions are as follows:
28 a. In the case of an emergency, the City Council may pass a resolution by a four-fifths vote declaring that the public interest and necessity demand the immediate expenditure of public funds to safeguard life, health, or property.

b. Upon adoption of the resolution, the Council may expend any sum required in the emergency to repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies, without giving notice for bids to let contracts.

c. Before taking any action, the Council must make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

d. The Council, by a four-fifths vote, may delegate, by resolution or ordinance, to the City Manager, City Engineer, or other non-elected officer, the authority to order any action.

e. If a person with authority orders any action, that person must report to the Council, at its next meeting, the reasons justifying why the emergency will not permit a delay resulting from a competitive solicitation for bids and why the action is necessary to respond to the emergency.

f. If the Council orders any action, it must review the emergency action at its next regularly scheduled meeting and at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action.

g. If a person with authority orders any action, the Council must initially review the emergency action not later than seven days after the action, or at its next regularly scheduled meeting if that meeting will occur not later than 14 days after the action, and at least at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action, unless a person with authority has terminated that action prior to the Council reviewing the emergency action and making a determination.

h. When the Council reviews the emergency action, it must terminate the action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts.

APPROVAL AND EXECUTION OF CONTRACTS – (NMC Chapter 3.42.)

Signatory authority to bind the City in a contract

a. The City Manager is the only signatory authorized to bind the City on a contract.

b. Any contract signed by an officer or employee of the City without a proper grant or delegation of signatory authority is void.

29 Execution without prior City Council approval
a. Maintenance and professional service contracts maybe approved and executed by the City Manager without prior City Council approval if the contract has already been funded in the budget approved by the City Council, or the contract is necessary due to an emergency in accordance with Section 3.16.070.

b. The City Manager may execute any contract when the City Council adopts a resolution or approves a minute order authorizing the City Manager to execute the specific contract.

The City Manager shall provide written notification on a semiannual basis to the City Council of all contracts approved pursuant to this section.

SUBMISSION RESTRICTIONS

Sealed Bids
The main purpose of the sealed bid is to maintain secrecy until it is too late for any of the other bids to be modified. The City Clerk will not accept sealed bids by fax, hand-delivery, mail or Email.

Signature
The only signature acceptable on a sealed bid is an original signature. When required by the solicitation documents, wet signatures, along with notary documents, must be submitted to the City Clerk’s office by the solicitation deadline. No faxed or emailed signatures will be accepted in lieu of an original signature.

Confidentiality
Documents transmitted by fax or Email are subject to interception and to intentional or unintentional disclosure to unauthorized individuals. Confidential information could be compromised as a result.

SURPLUS EQUIPMENT & VEHICLES (NMC 3.16.100)

The Finance Department oversees the disposition of all City property. All requests for disposal or transfer of surplus equipment or vehicles will be directed to the Finance Department. 30 1. The Purchasing Authority will be provided an itemized list and a written estimate of the value of any surplus items not usable by any City Department, except those items with an estimated value of five hundred dollars ($500.00) or less need not be valued individually.

2. Subsequent to a finding by the Purchasing Authority that such items are no longer usable by the City, the items will be disposed of.

3. The disposal of such items shall be accomplished by sale in accordance with Section

3.20.010 or 3.20.020, by auction, or by other means as may be determined appropriate

4. In addition, with the prior approval of the Purchasing Authority, the City may donate such items to any nonprofit organization or governmental entity providing services to the City or its residents.

5. The declaration as surplus, and approval for sale or other disposition of surplus materials, equipment and vehicles will be controlled by specific levels of authority and will follow specific guidelines.

6. Transfer of surplus equipment and vehicles between Departments will be made only with the approval of the two Departments involved in transfer. 31 SUSTAINABLE PURCHASING POLICY & PROCEDURES

The purpose of the Sustainable Purchasing Policy is to implement the City’s goals of reducing greenhouse gas emissions and impacts on climate change, and generally encouraging the City’s use of environmentally friendly and sustainably produced products and services. Unless otherwise stated, the policies set forth in this section are aspirational and should be adhered to whenever commercially reasonable. All definitions included in this Section, unless otherwise provided for herein, shall have the definitions as provided for under Section 8.50.030 of the Norwalk Municipal Code.

Life Cycle and Recyclability
A. Use life cycle cost analysis to assist in selecting a product or service. The City should also consider the sustainability, circularity or recyclability of a product, and the percentage of recyclable content of the product in its analysis.

Carbon Emissions and Shipping
A. Orders should be combined into as few shipments as possible to reduce emissions and waste from packaging and consider local City distribution points.

B. Personnel should try to avoid shipping by air freight whenever possible.

C. If available, orders should be placed with companies or delivery and distribution services that utilize electric, hybrid, or other low-emission delivery vehicles when practicable.

D. Unless expressly prohibited for use in certain vehicles, including but not limited to any specifications required by the manufacturer, the purchase of lubricating oil and industrial oil from the seller whose oil product contains the greater percentage of recycled oil, if the availability, fitness, quality, and price of the recycled oil product is otherwise equal to, or better than, virgin oil products, in accordance with California Public Contract Code 10409.

Water Conservation
A. When procuring products or services related to landscaping or other areas where water conservation measures could be implemented, personnel should consider the Landscape Standards and the Water Efficient Landscape Ordinance under NMC Section 17.03, Art. I.

Toxicity
A. When purchasing products such as cleaning solutions, pesticides, and herbicides, purchases should attempt to purchase fewer and less toxic products whenever possible.

B. Avoid the purchase of products containing persistent, bioaccumulative, or toxic chemicals that do not degrade or may accumulate within the human body, whenever practicable.

Energy Efficiency, Green Energy, Green Building
A. Purchases of appliances should include energy-conserving and/or ENERGY STAR certified products whenever possible.

B. Purchases related to lighting, generators or other products used in City facilities should consider energy saving lightbulbs, clean emissions generators or other equipment, and any other measure to promote energy efficiency and conservation. 32 C. When building or retrofitting City facility, practical consideration should be given to LEED Green building standards and best practices where such practices can be reasonably utilized.

Waste Reduction
A. When purchasing products, personnel should consider efficient ways in which the City can reduce the overall amount of waste produced, and engage in efforts to promote waste reduction in general

Recovered Organic Waste Product Procurement

1. Procurement Target

A. City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target

B. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following (provided that each product meets the criteria included in their respective definition in SB 1383):

1. SB 1383 eligible Compost.

2. SB 1383 Eligible Mulch.

2. Requirements for City Departments

A. Compost and SB 1383 Eligible Mulch procurement. Divisions and departments responsible for landscaping maintenance, renovation, or construction shall:

1. Use Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste, as defined in SB 1383, for landscaping maintenance, renovation, or construction, as practicable, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).

2. When City uses Compost and SB 1383 Eligible Mulch and the applications are subject to the City’s Water Efficient Landscaping Ordinance (WELO) under Norwalk Municipal Code Section 17.03.020, the application shall comply with the more stringent of the following provisions, (i) the City’s WELO, or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s Model Water Efficient Landscape Ordinance, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:

a. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical contamination, maximum metal concentration, and 33 pathogen density standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).

3. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (either through purchase or acquisition), and submit records to the City’s Recycling Coordinator on a schedule to be determined by the City’s Recycling Coordinator.

Records shall include:
a. General procurement records, including:

(i) General description of how and where the product was used and applied, if applicable;

(ii) The name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;

(iii) Type of product;

(iv) Quantity of each product; and,

(v) Invoice or other record demonstrating purchase or procurement.

b. For Compost and SB 1383 Eligible Mulch provided to residents through giveaway events or other types of distribution methods, keep records of the Compost and SB 1383 Eligible Mulch provided to residents. Records shall be maintained and submitted to the City’s Recycling Coordinator in accordance with the requirements specified in Subsection 2.A.3 of this Section.

c. For procurement of SB 1383 Eligible Mulch, maintain an updated copy of the ordinance or enforceable mechanism(s) requiring that the mulch procured by the City or Direct Service Provider meets the land application standards specified in 14 CCR Section 18993.1, as it may be amended from time to time.

4. When Procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, enter into a written contract or agreement or execute a purchase order with enforceable provisions that includes: (i) definitions and specifications for SB 1383 Eligible Mulch, Compost, Renewable Gas, and/or Electricity Procured from Biomass Conversion; and, (ii) an enforcement mechanism (e.g., termination, liquidated damages) in the event the Direct Service Provider is not compliant with the requirements.

3. Requirements for Direct Service Providers

A. Direct Service Providers of landscaping maintenance, renovation, and construction shall:

1. Use Compost and SB 1383 Eligible Mulch, as practicable, produced from recovered Organic Waste, as defined in SB 1383, for all landscaping renovations, construction, or maintenance performed for the City, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 Eligible Mulch used for land application shall comply with 14 34 CCR, Division 7, Chapter 12, Article 12 and must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).

2. If Direct Service Provider is subject to City’s WELO pursuant to Norwalk Municipal Code Section 17.03.020, comply with one of the following, whichever is more stringent: (i) the locally-adopted WELO that is more stringent than the State’s MWELO, or (ii) Sections 492.6 (a)(3)(B), (C), (D), and (G) of the State’s MWELO, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:

a. For all mulch that is land applied, procure SB 1383 Eligible Mulch that meets or exceeds the physical contamination, maximum metal concentration, and pathogen density standards for land applications specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3).

3. Keep and provide records of Procurement of Recovered Organic Waste Products (either through purchase or acquisition) to City’s Recycling Coordinator, on a schedule to be determined by City’s Recycling Coordinator. Information to be provided shall include:

a. General description of how and where the product was used and if applicable, applied;

b. The name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;

c. Type of product;

d. Quantity of each product; and,

e. Invoice or other record demonstrating purchase or procurement.

B. Direct Service Provider of Organic Waste collection services shall:

1. Provide a specified quantity of Compost or SB 1383 Eligible Mulch to City and its customers via periodic “giveaways” if required in a franchise agreement or other agreement.

2. Keep and provide records to City including the following:

a. Dates provided

b. The name, physical location and contact information for each entity, operation or facility from whom the Recovered Organic Waste Products were procured;

c. Type of product;

d. Quantity provided; and,

e. Invoice or other record or documentation demonstrating purchase, procurement, 35 or transfer of material to giveaway location.

Purchase of Paper Products
CalRecycle regulations, as part of the State’s efforts to reduce greenhouse gas emissions under SB 1383, have been included in the Norwalk Municipal Code under Section 8.50.100. The regulations require that:

A. City departments, and direct service providers to the City, as applicable, must comply with the City’s recovered organic waste product procurement policy and recycled-content paper procurement policy.

B. All vendors providing paper products and printing, and writing paper shall:

1. If fitness and quality are equal, provide recycled-content paper products and recycled-content printing and writing paper that consists of at least thirty (30) percent, by fiber weight, postconsumer fiber instead of non-recycled products whenever recycled paper products and printing and writing paper are available at the same or lesser total cost than non-recycled items.

2. Provide paper products and printing and writing paper that meet Federal Trade Commission recyclability standard as defined in 16 Code of Federal Regulations (CFR) Section 260.12.

3. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the paper products and printing and writing paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the paper products, printing and writing paper, or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website.

4. Certify in writing, on invoices or receipts provided, that the paper products and printing and writing paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations (CFR) Section 260.12 (2013).

5. Provide records to the City’s Recycling Coordinator, in accordance with the City’s recycled-content paper procurement policy(ies) of all paper products and printing and writing paper purchases within thirty (30) days of the purchase (both recycled-content and non-recycled content, if any is purchased) made by any division or department or employee of the City. Records shall include a copy (electronic or paper) of the invoice or other documentation of purchase, written certifications as required in subsections (B)(3) and (B)(4) of this section for recycled-content purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-recycled content paper products or printing and writing papers are provided, include a description of why recycled- content paper products or printing and writing papers were not provided.

Requirements for Vendors

A. All vendors that provide paper products (including janitorial paper products) and printing and 36 writing paper to City shall:

1. Provide recycled-content paper products and recycled-content printing and writing paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of non-recycled item, and available at equal or lesser price.

2. Only provide paper products and printing and writing paper that meet Federal Trade Commission Recyclability standard as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).

3. Certify in writing, under penalty of perjury, the minimum percentage of postconsumer material in the paper products and printing and writing paper offered or sold to the City. This certification requirement may be waived if the percentage of postconsumer material in the paper products, printing and writing paper or both can be verified by a product label, catalog, invoice, or a manufacturer or vendor internet website.

4. Certify in writing, under penalty of perjury, that the paper products and printing and writing paper offered or sold to the City is eligible to be labeled with an unqualified recyclable label as defined in Title 16 Code of Federal Regulations Section 260.12 (2013).

5. Provide records to the City’s Recycling Coordinator of all paper products and printing and writing paper purchased from the vendor on a schedule to be determined by the City’s Recycling Coordinator (both recycled-content and non-recycled content, if any is purchased) made by a division or department or employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in Subsections A(3) & (4) of this Section for recycled- content purchases, purchaser name, quantity purchased, date purchased, and recycled content (including products that contain none), and if non-recycled-content paper products and/or non-recycled-content printing and writing paper are provided, include a description of why recycled-content paper products and/or recycled-content printing and writing paper were not provided.

B. All vendors providing printing services to the City via a printing contract or written agreement, shall use printing and writing paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, or as amended by Public Contract Code Section 12209.

Recordkeeping Responsibilities

A. The Public Services Department will be the responsible department and will select an employee to act as the City’s Recycling Coordinator that will be responsible for obtaining records pertaining to procurement of Recovered Organic Waste Products and recycled-content paper products and recycled-content printing and writing paper.

B. The City’s Recycling Coordinator will do the following to track procurement of Recovered Organic Waste Products, recycled-content paper products, and recycled-content printing and writing paper:

37 1. Collect and collate copies of invoices or receipts (paper or electronic) or other proof of purchase that describe the procurement of printing and writing paper and paper products, including the volume and type of all paper purchases; and, copies of certifications and other required verifications from all departments and/or divisions procuring paper products and printing and writing paper (whether or not they contain recycled content) and/or from the vendors providing printing and writing paper and paper products. These records must be kept as part of City’s documentation of its compliance with 14 CCR Section 18993.3.

2. Collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions procuring Recovered Organic Waste Products and invoices or similar records from vendors/contractors/others procuring Recovered Organic Waste Products on behalf of the City to develop evidence of City meeting its Annual Recovered Organic Waste Product Procurement Target. These records must be kept as part of the Jurisdiction’s documentation of its compliance with 14 CCR Section 18993.1.

3. Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors, including the information reported to the City’s Recycling Coordinator in accordance with the provisions of this policy.

4. Compile an annual report on the City’s direct procurement, and vendor/other procurement on behalf of the City, of Recovered Organic Waste Products, recycled-content paper products, and recycled-content printing and writing paper, consistent with the recordkeeping requirements contained in 14 CCR Section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR Section 18993.4 for recycled-content paper products and recycled-content printing and writing paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle (which will include a description of compliance on many other SB 1383 regulatory requirements) pursuant to 14 CCR Division 7, Chapter 12, Article 13.

The procurement report shall also be shared with Council, Board of Directors, or Board of Supervisors or other regulating body annually as evidence of implementing this Policy.

38 CITY OF NORWALK PURCHASING CARD PROGRAM POLICY, PROCEDURES, AND

CARDHOLDER INSTRUCTIONS

BACKGROUND
The City uses a variety of methods to procure goods and services, but relies to a large extent on the standard purchase order process - an essential financial control which works very well for large purchases, but not as well for day-to-day needs.

To facilitate these small dollar day-to-day purchases, the City of Norwalk has entered into a purchasing card agreement with US Bank. The City’s program is based upon the State of California’s “Cal-Card” Purchasing Card Program. The purchasing card program is designed to provide a fast, safe, and cost-effective purchasing method. It reduces the need for purchase orders and increases the documentation and tracking of purchases while encouraging more vendors to trade with the City.

Purchasing cards are assigned to selected employees who need to purchase supplies and services in the course of their duties. A number of unique controls have been developed for this program, controls that do not exist for traditional credit cards. These controls ensure that the purchasing card can be used only for specific purposes and within specific dollar limits.

Cardholders are required to certify each purchase and a City official verifies the appropriateness of each purchase.

PURPOSE
The purpose of this document is to establish guidelines for the issuance and use of purchasing cards and to accomplish the following:

1. To improve efficiency by reducing the need for small dollar purchase orders.

2. To establish appropriate internal controls.

3. To ensure that all purchases made with the cards conform to the City's purchasing ordinances and policies.

4. To ensure that the City bears no legal liability from inappropriate use of purchasing cards.

GENERAL INFORMATION and DEFINITIONS
The City’s purchasing card program conforms to and operates jointly with the bank’s purchasing card program. The responsibilities of the two entities and the responsibilities of the cardholders are outlined below.

1. Bank - The Bank issues the purchasing cards, monitors the system to verify that purchases fall within parameters established by the City, and provides monthly billing reports and other billing information as needed.

2. The Purchasing Card - The purchasing card contains the individual employee's name, the City's name, the card account number, and an expiration date.

39 3. Purchasing Agent - The Purchasing Agent has overall responsibility for the program. He or she is the overall program administrator and bank liaison, responsible for accumulating, reporting, and coordinating all information to the participants, and to the City Council.

4. Finance Department Staff - The Finance Staff verifies that each cardholder submits appropriate documentation including authorization of Approving Official in a timely manner. Account codes are reviewed for accuracy and monthly statements are paid.

5. Approving Official - The Approving Official is responsible for reviewing the charges made by employees within his/her department or unit to ensure that all purchases made by cardholders in his/her area are appropriate, comply with applicable policies, and are properly documented. Ultimately, the City Manager, Department Directors and Division Managers are deemed Responsible Officials for the purposes of this program.

6. Cardholder - The cardholder is the employee whose name is imprinted on the card. He or she is responsible for ensuring the card is used appropriately.

CONTROLS
A number of unique controls have been developed for this program that do not exist for traditional credit cards.

1. The purchasing card will have both the employee’s name and the City of Norwalk’s name imprinted on it.

2. Cardholder Only - No one but the cardholder may use the card.

3. Special Design – The card has been designed to avoid confusing it with the cardholder’s personal credit card. In all other respects, it is considered a regular credit card.

4. Specific Purposes and Amounts – Guidelines have been established to ensure that the purchasing card can be used only for specific purposes and within specific dollar limits.

5. Certification - Cardholders are required to review the monthly statements and certify each purchase as proper and appropriate.

6. Supervisory Verification – The Approving Official for the cardholder verifies the appropriateness of each purchase.

7. Management Oversight - The Purchasing Agent is responsible for the overall administration of the City’s purchasing card program. However, the Approving Official, as well as Department Directors performs key oversight and supervisory functions.

DISCIPLINE

1. Any employee who uses the card in an improper or illegal manner is subject to discipline up to and including termination.

2. Any employee who uses the card in violation of a law may be criminally prosecuted.

40 CARDHOLDER SPENDING LIMITS
Spending limits may vary, depending upon the duties and types of purchases required of the employee.

1. Individual Card Limits – Single purchase limits and monthly purchase limits have been established. Each time a cardholder uses his or her card to make a purchase, these limits are automatically checked. Authorization is denied if the purchase amount exceeds the limits.

2. General Limits - the City's limits for purchasing cards are as follows:
a. Single Purchase Limit: $1,000
b. 30-Day Total Limit: $8,400

3. Limits - A cardholder’s purchasing limits will be increased or lowered at the direction of the Approving Official, Department Director or City Manager.

4. Cancellation - A card will be cancelled at the direction of the Approving Official, Department Director or City Manager.

CARD RESTRICTIONS

1. Mixed Items - A single purchase may be comprised of many items, but the total cannot exceed the authorized single invoice limit allowed.

2. Back Orders - All items purchased over-the-counter with a purchasing card must be immediately available. No back ordering is allowed.

3. Cash Advances – Cash advances are NOT permitted, whether through bank tellers, teller machines, or any other method.

4. Personal Items – The purchase of personal items is NOT allowed.

5. Services or Labor of any type – All services or labor requires the prior approval of the Purchasing Agent to ensure that City insurance requirements are followed.

6. Uniform – Any and all uniform-related purchases are not allowed on a City Cal-Card.

These purchases should be paid as part of regular warrant payments through accounts payable.

7. Software/Computer Equipment – No purchases of software, reoccurring charges for online services, or computer equipment/accessories are allowed on a City Cal-Card.

Such charges should be paid as part of regular warrant payments through accounts payable, or made by the Finance Department on behalf of the requesting department.

8. Fixed or Inventory Controlled Assets – Purchase of a fixed or inventory controlled assets requires the prior approval of the Purchasing Agent if over $500. 41 9. Travel – The purchase of airfare, registration costs, and lodging only are permitted.

Parking/shuttle/transportation network company expenses are allowable if cash payment is not accepted. These travel expenses must be reported on page 2 of the Travel expense claim form. All other travel related expenses are not allowed.

10. Orders placed online through Amazon must use the City’s Amazon Business account – see - Procedures for Ordering Goods through Amazon for details.

11. Alcoholic Beverages – No purchase of alcoholic beverages is allowed.

12. Food – The purch ase of food on a City Cal-Card is not permitted unless it is made to support a City program/event. When such purchases are made with a Cal-Card, a Cal- Card Confirmation Form must be completed and provided to the Finance Department.

The purchase of food on a City Cal-Card while traveling is strictly prohibited and may result in the revoking of a Cal-Card.

13. Fuel/Electric Charging – Purchases of gasoline and/or electric charging for both City and personal vehicles is not allowed.

14. Gift Cards/Employee Recognition Items – The purchase of gift cards for employee recognition and/or other incentive items on a City Cal-Card is strictly prohibited. The aforementioned purchases must be submitted to, and approved by, the Human Resources Department. Once approved, only the Finance department is allowed to make such purchases on behalf of a requesting department.

Gift cards may be paid with City Cal-Card if they are purchased to support a City program/event for the community. When such purchases are made with a Cal-Card, a Cal-Card Confirmation Form must be completed and provided to the Finance Department.

15. Inappropriate Use Of City Funds – The purchase of any product or service normally considered to be an inappropriate use of City funds is NOT allowed.

16. Additional limitations – Any Department participating in this program may add regulations and restrictions to this list for its employees. When such regulations and restrictions are implemented, the Finance Department must be notified to support said regulations and restrictions.

EXCEPTIONS
In order to maintain controls and provide flexibility to departments as needed, the following exceptions apply:

1. Finance Authority – The Finance Department may from time to time be exempt from the aforementioned card restrictions when the need for the purchase is deemed necessary and the restriction could result in a disruption to City operations. Departments needing to make purchases that fall within the card restrictions should consult with, and make a request to, the Finance Department to determine the need and make the transaction on the department’s behalf.

42 No other department is exempt from such restrictions, unless it is approved by the City Manager.

2. Emergencies – Purchases made on a Cal-Card for emergencies are permissible so long as the purchase is within the transaction limits of the user. All purchases made for emergencies require a report to the City Council at the next available City Council Agenda.

ACQUIRING THE PURCHASING CARD

1. Acquiring The Purchasing Card - To start the process, send a "Request for Purchasing Card" form to the Finance Department through the department’s Approving Official.

Upon receipt, the Purchasing Agent will review the request, add the employee’s name to the program, and forward a request for a card to the bank.

2. Training - It is mandatory that employees attend training on the proper use of the card and the monthly reporting of all program transactions.

3. Personal Signature/Acknowledgement - After employees have successfully completed the training program, the Finance Department will provide the card, and the employee will be required to sign an acknowledgement that they understand and agree to comply with the laws, rules and regulations governing its use.

4. Forms - Forms have been developed for use in the program. These forms are located on the shared citywide drive (W:\), in the Forms folder (Purchasing Card Program sub- folder). The following forms are included:
a. Request for City Purchase Card
b. Cardholder Statement of Questioned (Disputed) Item
c. Purchasing Card Issuance and Acknowledgement
d. Cal-Card Confirmation Form (when food, gift cards, etc. are purchased)

ACTIVATING THE CARD
Activate the card by removing the CCRV (Credit Card Receipt Verification) strip. Call the phone number and follow the prompts. Instructions are included with your card. Cardholder must register of online access on the US bank website.

USING THE PURCHASING CARD
The purchasing card is used like any other credit card, but it does not affect the user’s personal credit rating or personal accounts. This is strictly a business card and the merchants accepting the card are engaging in City business.

1. Any Merchant – Employees may use their card at any business that accepts credit cards unless specified otherwise in this policy.

2. Credit Card Payment Slip – The payment slip should include the following information:
a. The merchant’s name, address and identification number. b. The last 4 digits of the account number, the expiration date, and the employee’s name.
c. The date and the amount of the purchase,
d. Itemized description of item(s) purchased - not all vendors will provide this information.
43 e. Online/telephone transaction may provide email confirmation with the information listed above.

3. Signature - The merchant will request the cardholder to sign the merchant copy of the credit card payment slip. Verify that the dollar amount is correct and that sales tax has been included.

4. Proof Of Purchase – The cardholder will be provided with the customer copy of the credit card payment slip, which should be kept in the Monthly Receipt Envelope. If the credit card payment slip does not have itemized information, obtain this information from the vendor. Cardholders will need itemized purchase receipts to verify the charges listed on the monthly statement of account.

5. Prepare for Month-End Report - After using the purchasing card, the cardholder must prepare for the required month-end reporting process. Receipt envelopes have been provided for this purpose.

6. Organization - All receipts and other documents associated with the use of the card must be placed in the envelope for reconciliation with the month-end bank statement.

7. Forward the Package - Upon verification of the charges for the month, forward the entire package to the department Approving Official for approval of payment, once approved, the package should be sent directly to the Finance Department.

8. Security – The cardholders responsibility for the proper use of a purchasing card includes, of course, the proper accounting of its use. Keep receipt envelopes in a safe, secure place.

DOCUMENTATION

1. Proof Of Purchase - Any time a purchase is made using the card, a receipt itemizing each item purchased along with the credit card payment information must be retained as proof of purchase.

2. Missing Receipts - In the event a cardholder has misplaced or is not in possession of a receipt, a memo can be submitted in lieu of receipts. The memo must state the purchase, itemizing the amount when needed, and signed by the department head. If an employee misplaces more than three receipts during a fiscal year, the Cal-card will be revoked.

3. Shipping Documents - Shipping documents will be attached to proof of purchase, if available.

BOOKKEEPING, RECONCILLIATION, AND PAYMENT PROCEDURES

INDIVDUAL CARD HOLDERS
Each month, you will have to download the bank statement from the US Bank website, verify the correctness of the charges it contains, attach the receipts, and forward the package to your Approving Official.

1. Statement of Account – Billing cycle closes each month on the 23rd day. Statements 44 need to be download by each cardholder. The statement will itemize each transaction charged to your purchasing card. The following information must be provided:

a. Account Codes - Insert the account code for each transaction on the statement. b. Documentation - Verify that there is an itemized sales receipts and packing slips (if available) for each charge listed on the statement of account. c. Any billing errors or adjustments should be noted on the statement of account.

2. Submit - The completed and verified statement and receipts must be submitted to the Approving Official, by the 26th of each month.
a. The Approving Official must sign and submit the approved statement with documentation to the Finance Department by the last day of each reporting month.
b. If the 23rd or the last day of the month falls on either a weekend or a dark Friday, statements are due to Approving Official on the following Monday.

3. Credit Voucher - If an item is returned for credit, include the credit voucher with the statement on which the credit appears.

4. Missing Documents – If, for some reason, the cardholder does not have documentation of the transaction to send with the statement, he/she must attach a memorandum explaining why there is no supporting documentation and include a description of the item, the date of purchase, and the merchant’s name. This is not to be used as a regular process to replace missing receipts. If more than three transaction documents are missing in a fiscal year, the Cal-card will be revoked.

5. On-Leave - If an employee will not be available to sign a statement because of leave or travel, forward all sales receipts and credit vouchers to the department Approving Official. The Approving Official will sign and forward the envelope to the Finance Department. However, paperwork should be submitted prior to any leave for an extended period of time.

6. Questioned Purchase - If the department Approving Official questions a purchase made with a purchasing card, the cardholder must be able to explain the nature of the purchase.

a. Investigation - If the cardholder cannot substantiate the purchase was necessary and for official use, a department will investigate to determine improper use of the purchasing card.

b. Disciplinary Action - Any resulting disciplinary action is handled directly by a Department Director.

PAYMENT AND INVOICE PROCEDURES

1. Statement of Account - The bank will provide a summary statement of account to the Purchasing Agent and a copy to each cardholder at the end of the billing cycle. The statement of account will have a listing of all items processed in the previous thirty days.

2. The summary statement of account will be reviewed by the Purchasing Agent and then submitted to Accounts Payable for payment, in order to maximize the amount of rebate 45 received.

a. Questions regarding individual charges may be brought to the attention of card holders at this time.

3. Completed and verified individual cardholder statements will be returned to the Finance Department. These statements will be reviewed for completeness.

4. Cardholder Reconciliation - The cardholder reviews the statement of account for the following:

a. Errors in Billing – make notes on the bill.

b. Attach copies of all itemized receipts and credit card payment slips to his/her copy of the statement.

c. Assign budget account codes to each item.

d. Signs statement, certifying that the listed items were purchased for the City.

e. Forwards the statement to the Approving Official not more than three working days from its receipt.

5. Review and Approval - The Approving Official is responsible the following:

a. Review completed statements from all cardholders assigned to them. i. If statement is not received it is his/her responsibility to contact the cardholders and have the statements completed at once.

b. Resolve any outstanding questions regarding purchases made by cardholders.

c. Approving expenses by signing account statements.

d. Forward completed statements of account with all documentation to the Finance Department within one working day after receipt from the cardholders.

6. Finance Staff will review each cardholders statement for the following:

a. Verify that each item purchased complies with the City of Norwalk purchasing ordinance or its policies and procedures.

b. Verify that sales tax was charged for items purchased- collect information for quarterly sales tax payment.

c. Check purchases for items that may require Inventory control tags.

7. Finance Staff member will post all transactions to Funding Accounting after review is complete.

46 APPROVAL ISSUES
No policy statement can totally define all transaction approvals. The position of Approving Official was created because the people assigned to the task have both the supervisory responsibilities and knowledge of the cardholder’s job responsibilities to understand what is and is not appropriate and to deal with issues that evolve. The Approving Official must review each cardholder's purchases and the actions of the merchant who made the sale, in order to determine if the items were for official use and are allowed to be purchased within this program. If, for any reason, the Approving Official questions a purchase, it is his/her responsibility to resolve the question with the cardholder.

1. Proof Of Return - If the Approving Official cannot be satisfied that a purchase was necessary and for official use, then the cardholder must provide a credit voucher proving that the items(s) were returned for credit.

2. Investigation – It is the responsibility of the Approving Official to resolve questions regarding possible improper use of the purchasing card. If the cardholder cannot provide such credit voucher, the Approving Official must investigate the matter.

3. Disciplinary Action – Whenever the Approving Official determines that an employee has used a purchasing card improperly, he or she will provide a written report to the Purchasing Agent explaining the situation and the conclusions he or she reached. The Purchasing Agent is responsible for notifying the Department Director and the City Manager and recommending disciplinary action for any misuse of the card.

4. Theft Or Other Crime – If it is determined that the misuse of the card involved theft or any other crime, the Purchasing Agent will report the matter to the Sheriff’s Department.

DISPUTED TRANSACTIONS
In the course of day-to-day business, purchased items are not always satisfactory and adjustments are occasionally needed. If any items purchased with the card are defective or the repair and/or service is faulty, the cardholder is responsible for resolving the problem with the merchant. If the merchant refuses to replace or correct the faulty item or to give the cardholder credit for its return, then the purchase is considered to be in dispute.

1. Statement Of Questioned Items - A disputed item should be identified on the cardholder's Statement of account. A Statement of Questioned Items form must be completed by the cardholder and the appropriate documentation must be attached. This form shall be forwarded with the statement of account through the Approving Official to the Purchasing Agent for disposition by the bank. Once the bank has disposed of the matter, the Purchasing Agent will notify the cardholder and Approving Official of the action taken.

2. Reconciliation - When a disputed charge appears on your statement, you must assign it a City budget account number, so it can be debited. Once the problem is resolved and a credit shows on your statement, assign it the same account number for credit. As long as a charge is shown on your statement with no offsetting credit, payment must be made.

3. Reversal Of Charges – Protect your right to dispute a charge. Reports of disputed items 47 must be submitted within the 45-day period established by the bank.

4. Help – For any questions regarding the information on the form, or for any problems regarding the reversal of a transaction, please contact the Finance Department.

LOST OR STOLEN CARDS
If your card is lost or stolen, immediately notify your Approving Official, the Finance Department and the bank. In the case of a crime, such as robbery, burglary, or theft, notify the police or Sheriff’s Department in the area where the crime occurred.

1. Information To Report - Provide the following information to your Approving Official and the Purchasing Agent your complete name, card number, date reported to the police, if applicable, date and time the bank was notified, and any purchases made on the day the card was lost or stolen.

2. Approving Official Report - The Approving Official must submit a written report to the Purchasing Agent within three working days of receiving such notification. The report should state the date the loss was discovered, the location where the theft or loss occurred, if known, and any other relevant information.

3. New Card Issued - A new card is issued by the bank within five (5) business days from the time that you report the loss or theft. A new personal account number is assigned to your new card.

CHANGES
Employee status changes may require the cancellation of an existing card and the issuance of a new card.

1. New Name, Address, Department - Changes to your name, address, or Department/Division may result in the cancellation of your card. A new card may need to be issued. The cardholder is responsible for reporting the change and submitting the new application.

2. Leaving City Employment: - Your authority to use the card is automatically cancelled upon leaving City employment.

a. Final Paperwork - Submit your completed envelope and purchasing card to your.

b. Approving Official. The Approving Official is responsible for turning it in the packet and card to the Purchasing Agent.

a. Don’t Use It - If you fail to turn in your purchasing card upon leaving City employment, do not purchase with it. Any charges made after your termination date or following the last date you were authorized to make a purchase for the City will not be honored and you will be responsible for the charges.

b. Card not retrieved - If the Approving Official is not able to retrieve the card before a cardholder leaves the City, he or she must immediately notify the Purchasing Agent so they can immediately contact the bank and void the card.

48 INVENTORY
The Purchasing Agent may request a physical inventory of the cards at any time. The Approving Official will verify the cards and report the results to the Purchasing Agent.

RESOLUTION NO. 23-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK ADOPTING THE PURCHASING POLICY FOR FISCAL YEAR 2023/24
WHEREAS, Government Code sections 54201 et seq. govern purchasing by local government bodies requiring that every local agency adopt policies and procedures to govern their purchases of supplies, equipment, and services; and WHEREAS, the City Council adopted the current Purchasing Policy by Resolution No. 22-33 on June 21, 2022; and
WHEREAS, the Chapter 3.16 of the Norwalk Municipal Code (NMC) permits periodic revision of Purchasing Policy; and
WHEREAS, the attached Exhibit A is the Purchasing Policy for Fiscal Year 2023/24, effective July 1, 2023; and
WHEREAS, the attached Exhibit B is the Travel Policy, effective July 1, 2023; and WHEREAS, the Purchasing Policy for Fiscal Year 2023/24 establishes, among other things, the Purchasing Authority Limit, which rises annually based on the Consumer Price Index; and
WHEREAS, the City Council now desires to institute the attached Purchasing Policy, including setting the adjusted Purchase Authority Limit for Fiscal Year 2023/24.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF NORWALK
HEREBY DETERMINES, FINDS, AND RESOLVES AS FOLLOWS:

Section 1. The City Council of the City of Norwalk does hereby approve the attached Purchasing Policy, which is incorporated by this reference as though set forth in full, as the policy which shall supersede prior policies and shall govern the City of Norwalk’s purchasing functions pursuant to Chapter 3.16, “Purchasing System,” of Title 3, “Revenue and Finance,” of the Norwalk Municipal Code.

Section 2. The Mayor, or presiding officer, is hereby authorized to affix her signature on this Resolution signifying its adoption by the City Council of the City of Norwalk and the City Clerk, or her duly appointed assistant, is directed to attest hereto.

APPROVED AND ADOPTED on this 6h day of June 2023.
_____

ANA VALENCIAMAYOR
ATTEST:
____________________________

THERESA DEVOY, CMC

CITY CLERK
Attachment 2
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Levy Sun, Director of Communications & Public Affairs SUBJECT: AGREEMENT AMENDMENT NO. 5 - PRODUCTION OF THE CITY’S MONTHLY

NEWSLETTER PUBLICATION (NORWALK NOW)
Background:

In May of 2016, the City released a solicitation of bids for this publication, for a term beginning July 1, 2016 and ending June 30, 2017. The solicitation was sent to eight local printers for response. The City received one proposal, from Norwalk Printing Co. Inc. (Norwalk Printing).

The City entered into an agreement with Norwalk Printing for the production of this publication based on cost, quality of work, reliability, and in support of a local business.

Given the consistent quality of service from Norwalk Printing, the contract term has been extended multiple times. Amendment No. 5 extends the term of the agreement through August 31, 2023. The City will release a solicitation for bids for this publication, for a term beginning September 1, 2023.

Fiscal Impact:

The cost for the printing of the City's newsletter publication for Amendment No. 5 is $25,920 and has been included in the FY 2023/24 Budget.

Citizens Advised:

N/A

City Council June 6, 2023
Agreement Amendment No. 5 – Norwalk Now Printing Page No. 2 4 0
5 Strategic Plan 2021 Implementation:

The recommended action will further the City’s Strategic Plan Goal 2: Work in partnership with all of our communities to achieve safe & livable neighborhoods; Cultivate civic engagement and participation.

Recommended Action:

Staff recommends City Council approve Amendment No. 5 with Norwalk Printing Co. Inc., in the amount of $25,920 from July 1, 2023 through August 31, 2023 for the printing of the City's newsletter publication; the maximum compensation set forth is a sum not to exceed Six Thousand Four Hundred and Eighty Dollars ($6,480.00) (“the maximum compensation”) per month; and authorize the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney.

Attachments:

Amendment No. 5
2 5
4 4
AMENDMENT NO. 5 TO AGREEMENT
BETWEEN THE CITY OF NORWALK AND NORWALK PRINTING CO. INC.

This Amendment No. 5 is entered into as of July 1, 2023 (“Fifth Amendment”), and is to that agreement for printing services between the CITY OF NORWALK, a California municipal corporation (“City”) and Norwalk Printing Co. Inc. (“Consultant”) dated July 1, 2016 (“Original Agreement”).

R E C I T A L S
A. City and Consultant entered into the Original Agreement for printing and distribution services for the City’s “Norwalk Now” monthly newsletter on July 1, 2016.

B. On July 1, 2017, the City and Consultant entered into a Term Extension (“First Amendment”) to extend the Term of the Original Agreement to June 30, 2019, as provided for in Section 2 of the Original Agreement.

C. On July 1, 2019, the City and Consultant entered into a Term Extension (“Second Amendment”) to extend the Term of the Original Agreement to June 30, 2021, as provided for in Section 2 of the Original Agreement.

D. On July 1, 2021, the City and Consultant entered into a Term Extension (“Third Amendment”) to extend the Term of the Original Agreement to June 30, 2022 and amended compensation, as provided for in Section 2 and 3 of the Original Agreement.

E. On July 1, 2022, the City and Consultant entered into a Term Extension (“Fourth Amendment”) to extend the Term of the Original Agreement to June 30, 2023 and amended compensation, as provided for in Section 2 and 3 of the Original Agreement. The Original Agreement and all amendment shall be collectively referred to as the (“Agreement”).

F. City and Consultant desire to extend the Term of the Agreement to August 31, 2023 and amend the maximum monthly compensation
Now, therefore the parties agree as follows:

Section 1.The initial Term of the Agreement set forth in Section 2 is hereby extended to August 31, 2023.

Section 2. Due to increase in the cost of paper, the maximum compensation set forth is a sum not to exceed Six Thousand Four Hundred and Eighty Dollars ($6,480.00) (“the maximum compensation”) per month.

Section 3. Except as amended by this Fifth Amendment, all other provisions of the Agreement, shall remain unaltered and in full force and effect. In the event of a conflict between the provisions of this Fifth Amendment and the provisions of the Agreement, the provisions of this Fifth Amendment shall control.
2 5
4 4
The parties, through their respective authorized representatives, are signing this Agreement on the date stated in the introductory clause.

CITY OF NORWALK
By:

Jesus M. Gomez
City Manager
Date: _______________
ATTEST:

By:

Theresa Devoy, CMC
City Clerk
Norwalk Printing Co. Inc.

By:

Steve W. Ives
Owner/Manager

Date: _______________
APPROVED AS TO FORM:
__________________________________
Arnold M. Alvarez-Glasman
City Attorney
Date: ______________
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: James C. Parker, Executive Director of Regional Transportation Theresa Clark, Transit Administration Officer
Janet Welde, Senior Management Analyst
SUBJECT: AGREEMENTS FOR MAJOR BUS COMPONENTS AND MAJOR REPAIR

SERVICES FOR NORWALK TRANSIT SYSTEM
Background:

Norwalk Transit System (NTS) issued an Invitation for Bid (IFB) for Major Bus Components and Major Repairs. NTS requested estimated cost on Original Equipment Manufacturer (OEM) parts for Cummins engines, Allison transmissions, and Gillig bus major components. The purpose of the IFB was to expedite the process for acquiring/repairing major bus components so the buses are not down for an extended time due to the invitation to bid awarding process.

NTS received five bids from: 1) Cummins, Inc., 2) Gillig, LLC, 3) Western States Converters & Transmissions, Inc., 4) Rush Truck Centers of California Inc., and 5) Valley Power Systems. NTS staff reviewed pricing estimates for these bids for various parts and determined that three vendors including Cummins, Inc., Gillig, LLC, and Western States Converters & Transmissions, Inc. provided the lowest and responsive/responsible bids.

Fiscal Impact:

Funding for the first year for the three combined agreements, totaling $155,000, is included in the Fiscal Year 2023/24 Transportation Department proposed budget pending adoption by City Council. There is no impact to the general fund.

Citizens Advised:

N/A

City Council June 6, 2023
Agreements Major Bus Components Page No. 2
4 0
9 Strategic Plan 2021 Implementation:

N/A
Recommended Action:

Staff recommends City Council approve a three year agreement, from July 1, 2023 through June 30, 2026 with Cummins, Inc. for $80,000; Gillig, LLC for $50,000; and Western States Converters and Transmissions, Inc. for $25,000, for a total of $155,000 for Fiscal Year 2023/24 for Major Bus Components and Major Repairs and an option to extend the agreements for two one-year periods for a total contract value of $465,000; and authorize the City Manager to execute the agreements, and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.

Attachments:

N/A
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Ozzie Ramos, Director Of Public Safety
Richard Newton, Emergency Preparedness Manager
SUBJECT: AGREEMENT - EMERGENCY OPERATIONS CENTER AUDIO/VISUAL

EQUIPMENT
Background:

Norwalk’s Emergency Operations Center (EOC) is a centralized hub from which the City coordinates emergency response and recovery support operations during any crisis or incident.

In order to ensure an effective operation, an EOC must be equipped with collaboration and communications tools that provide a holistic picture of City resources. In order to meet this requirement, the Public Safety Department initiated an American Rescue Plan Act project to install a video display system with teleconferencing capabilities in the EOC. Designed to provide effective command and control of the City and partner agency assets during an emergency; users will be able to view and display information in the EOC from any computer with an internet connection, anywhere in the world.

On February 24, 2023, the City issued a Request for Proposal (RFP) 23-716 to solicit firms for the project. Requested services included:
•Delivery and installation of displays and all supporting components •The ability for multiple users, in multiple locations, to view and display information •Web conferencing capabilities including integrated speakers, microphones, and cameras
•Eight hours of on-site training for staff
A total of four proposals were received from the following firms:
•Activeu Corporation
•AVI-SPL
•EIDIM Group
•Diversified

City Council June 6, 2023
EOC Audio/Visual Equipment Page No. 2
4 1
0 An evaluation committee comprised of City staff evaluated the submittals. As part of the typical RFP process, the proposals were evaluated based on criteria set forth in the RFP. All firms were invited to interview with City staff and provided the opportunity to provide a presentation. The firms were then ranked accordingly from 1 to 4 with a ranking of 1 representing the highest- ranking firm.

Diversified received the overall highest ranking through the interview process and was determined to be the most qualified to conduct the requested services. Results of the ranking and fee proposals are show in Table 1 below.

Table 1 - RFP Response Summary
Firm Name Qualification Ranking Fee Proposal
Activeu 2 $367,065.90
AVI-SPL 4 $273,759.58
EIDIM 3 $181,674.95
Diversified 1 $295,927.88
Staff reviewed One Diversified’s fee proposal of $295,927.88 and determined the fee was commensurate with the proposed work and with the City’s available budget for this project.

Fiscal Impact:

The total fiscal impact for this project is $295,927.88. The item is currently budgeted with the Fiscal Year 2022/23 budget with American Rescue Plan Act funds.

Citizens Advised:

Public Safety Commission
Strategic Plan 2021 Implementation:

N/A
Recommended Action:

Staff recommends City Council approve an agreement with One Diversified, LLC for Emergency Operations Center Audio/Visual Equipment in an amount not-to-exceed $295,927.88; and authorize the City Manager to execute the agreement and any amendments, provided there is City Council June 6, 2023
EOC Audio/Visual Equipment Page No. 3
4 1
0 funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.

Attachments:

N/A
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Manager Consultant
Randall Hillman, Associate Engineer
SUBJECT: PROJECT NO. 7928.1 – AGREEMENT AMENDMENT NO. 1 - CONSTRUCTION

AND CONSTRUCTION SUPPORT SERVICES FOR LOCAL STREETS
REHABILITATION PROGRAM PHASE 2 - ZONE 8, ENGINEER’S REPORT NO. 23-06
Background:

In August 2022, City Council awarded a construction contract to CJ Concrete Construction in the amount of $910,875 for Capital Project No. 7928.1, Local Streets Rehabilitation Concrete Improvements. This Phase 2 of the Local Streets Rehabilitation efforts. The project will affect residential street improvements in Pavement Management Zone 8 which is bounded by the San Gabriel River to the west; the I-105 freeway to the south; the I-605 freeway to the east; and Firestone Boulevard to the north.

The work scope includes concrete repairs to damaged curb and gutters, sidewalks and upgrades to accessibility ramps at intersection corners to current standards. Existing cross gutters with a longitudinal slot will be upgraded to current standards. The asphalt alley pavement along Norwalk-Downey Road will be replaced with a concrete alley for longevity. The concrete work is being completed in advance of an upcoming pavement rehabilitation project.

Construction is underway and requires additional repair work to prepare for the future asphalt pavement that follows. The previously mentioned Norwalk-Downey alley (1920 vintage) was not constructed to current standards, suffers from deterioration, and poor property drainage to the alleyway.

The additional work includes proper design/construction of the alleyway and the necessary drainage system to control surface flows that occur along the properties adjacent to the alley.

City Council June 6, 2023
Agreement Amendment No. 1 – Project No. 7928.1 Page No. 2 Bond Proceeds Local Streets Rehabilitation Phase 2
4 1
1 The original design did not anticipate for the alleyway design/drainage efforts required under this project. This additional work will increase the final project costs by $301,922. If approved, the work is expected to complete within five weeks from issuance of notice to proceed.

Fiscal Impact:

The project expenditures are funded through available Measure R Bond proceeds. No General Fund Monies are used for this project. Unexpended funds are available for reprogramming.

Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

The recommended actions will further the City’s Strategic Plan Goal 2: Invest in Street Infrastructure.

Recommended Action:

Staff recommends City Council approve Amendment No. 1 with CJ Concrete Construction adding $301,922 to Project No. 7928; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.

Attachments:

Location Map

LOCATION MAP

LOCAL STREET REHABILITATION PROGRAM PHASE II
CITY PROJECT NO. 7928.1 - ZONE 8
ATTACHMENT NO. 1
N

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City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W. C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Randall Hillman, Associate Engineer
SUBJECT: PROJECT NO. 7927.1 – AGREEMENT AMENDMENTS - CONSTRUCTION

AND CONSTRUCTION SUPPORT SERVICES FOR LOCAL STREETS
REHABILITATION PROGRAM – PHASE 2 ZONE 3, ENGINEER’S REPORT NO. 23-05
Background:

On August 16, 2022 City Council awarded a $1,392,350.00 contract to CJ Concrete Construction for the Measure M funded Capital Project No. 7927.1, Local Streets Rehabilitation, Concrete Improvements. The project is to rehabilitate residential streets in City Pavement Management Zone 3 bounded by the I-5 freeway to the east; Imperial Highway and Firestone Boulevard to the south; and the Union Pacific Rail Road line to the west.

The work scope includes concrete repairs to damaged curb and gutters, sidewalks and upgrades to accessibility ramps at intersection corners to current standards. Existing cross gutters with a longitudinal slot will be upgraded to current standards. The concrete work is being completed in advance of an upcoming pavement rehabilitation project.

Construction is underway (75% complete). Detailed field review has determined that additional quantities for concrete work to both curb-gutters and sidewalk are required to properly effect repairs. The additional repairs in the amount of $495,825 will increase the original contract value of $1,392,350, and will require an increase to current spending authority of $1,601,202 by $288,973 (18%).

City Council June 6, 2023
Amendment of Contracts – Project No. 7927.1 Page No. 2
Bond Proceeds Local Streets Rehabilitation Phase 2
4 1
4 Construction Support-
Onward Engineering (consultant) currently provides construction support services for this project in the amount of $87,830. The additional repair work will require additional construction support services. Consultant has provided additional costs in the amount of $25,000 to support project completion. Staff recommends an amendment to their current contract to include the additional construction support services for this project. Total project accounting will be presented at project close out. If approved, the additional work is expected to complete within six weeks from issuance of notice to proceed.

Fiscal Impact:

Project expenditures are funded through Fiscal Year 2022/23 approved/available Measure M Bond proceeds. No General Fund monies are used for this project. Unexpended funds are available for reprogramming.

Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

The recommended actions will further the City’s Strategic Plan Goal 2: Invest in Street Infrastructure.

Recommended Action:

Staff recommends City Council:
a. approve Amendment No. 1 to the agreement with CJ Concrete Construction in the amount of $495,825 for Project No. 7927; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney; and
b. approve Amendment No. 3 to the agreement with Onward Engineering in the amount of $25,000 for Project No. 7929; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.

Attachments:

Location Map
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LOCATION MAP

LOCAL STREET REHABILITATION PROGRAM PHASE II
CITY PROJECT NO. 7927.1 - ZONE 3
N
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Levy Sun, Director of Communications & Public Affairs Jennifer Lopez, Management Analyst
SUBJECT: PROJECT NO. 1.7C4219 WEBSITE ENHANCEMENTS - WEBSITE DESIGN

SERVICES AND CONTENT MANAGEMENT SYSTEM
Background:

The City’s website is the primary communication tool for residents, visitors, and businesses, which allows for accessible information about City services, programs, and more. The City’s current website is functional, but lacks a seamless user experience, search engine optimization, and is difficult for staff to navigate due to a complex operating system. In order to connect residents to resources more effectively, the City’s website design and platform needs to be re- designed. A Content Management System (CMS) is a tool that manages public information, customer interactions, analytics, and other community engagement tools. According to current technological standards, the City’s current CMS platform is outdated and does not comply with American with Disabilities Act (ADA) requirements.

City staff conducted an evaluation of the website’s condition and found that multiple pages were outdated, broken, inconsistently formatted, and/or improperly organized. To address issues with the current City website, staff submitted a Request for Proposals (RFP) for Website Design Services and Content Management System, and received responses from 15 qualified vendors.

The proposals received were from qualified website design and CSM vendors who provide professional services to both the public and private sectors. After the evaluation committee conducted an extensive review of all proposals, Revize Software Systems (Revize) was selected as the preferred vendor to support the City’s efforts of creating an effective website that connects citizens to services and information.

City Council June 6, 2023
Website Design Services Award of Contract Page No. 2
4 1
5 Evaluation:

The Request for Proposals was published online via PlanetBids on January 24, 2023 and was due on March 7, 2023. Staff accepted Requests for Information/Questions from vendors from the RFP release date until February 14, 2023. Staff responded to all questions submitted and published all answers via the PlanetBids portal on February 21, 2023. An evaluation committee comprised of City staff was created to evaluate the proposals. Of the 15, the top three candidates were invited for interviews to present the related experience and functionalities of their CMS.

The top three firms included:

Bidder Average Score
CivicPlus 82
Planeteria Media 81
Revize Software Systems 86

After review of the proposals and interview presentations, the evaluation committee selected Revize Software Systems (Revize) as the City’s preferred vendor. Revize has more than 3,000 government clients nationwide and is a pioneer in implementing the latest trends in website design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience, easy reading, and navigation across a wide range of devices, from desktops to mobile phones. Revize’s technology is also fully ADA compliant and will meet all website ADA requirements.

Revize is known as a leader in providing practical, high-value, and easy to use content management software systems. In addition, their award winning CMS includes a variety of customer service and citizen engagement tools, which include, but are not limited to:
 Public Service Request App
 Calendar of Events
 E-notification Modules/Emergency Alerts
 Online Payment Portal
 Online Forms/Survey Tools
Revize submitted a proposal that included $39,990 for website design services and a separate annual maintenance fee of $6,700. Revize also included a cost of $3,000 for the creation of an employee intranet portal. The annual maintenance fee includes phone support, 24x7x365 portal and email support, unlimited training, and CMS upgrades.

The annual maintenance fee of the current website provider is $12,054.19, which will reduce overall costs when transitioning to a new website provider.

City Council June 6, 2023
Website Design Services Award of Contract Page No. 3
4 1
5 Fiscal Impact:

American Rescue Plan Act (ARPA) funds in the amount of $50,000 have been made available to cover the cost of website enhancements. There will be no immediate fiscal impact to general budget funds.

Ongoing maintenance and hosting fees will be budgeted starting Fiscal Year 2024/25 in the amount of $6,700/year.

Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

The recommended action will further the City’s Strategic Plan Goal 1: Provide High Quality Customer Service to the Community.

Recommended Action:

Staff recommends City Council award a contract to Revize Software Systems for website design services and content management system upgrades in an amount not to exceed $50,000; and authorize the City Manager to execute the contract and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.

Attachments:

Revize Proposal

WEBSITE RFP No. 23-712 PROPOSAL FOR
The City of Norwalk,
California
Revize is a Minority Business Enterprise (MBE)

Prepared by Joseph J. Nagrant ­ [email protected] Ph: 248-766-9562 Fax: 866-346-8880
www.revize.com March 6, 2023 Pricing good for 60 days

Executive Summary

Thank you for considering Revize Software Systems for your new website project.

We understand the importance of this undertaking and know how motivated your government/community is to selecting the right vendor; one who will work with you through all the steps required to build the perfect website featuring a plethora of high quality online services that your constituents will want to use regularly.

In more than two decades of working with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between the total cost of the solution and the quality of the design, online apps and user functionality. In simpler terms, you need a solution that works for you and serves your constituents.

With approximately 3,000 government websites launched nationwide, Revize Software Systems is one of the industry’s leading providers. We credit our rapid growth to our 20-year track record of building award-winning government websites and content management systems. When you work with Revize, you’re not just a client, you become part of the Revize family and will receive the service and support you need and expect! We are among the most highly respected government website experts in the United States and we proudly stand by our work.

Revize has been a pioneer in implementing the latest trends in design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum of resizing, panning, and scrolling — across a wide range of devices, from desktop monitors to mobile phones. RWD provides flexible and fluid website layouts that adapt to almost any screen. When you implement a dynamic new website powered by Revize, you will not only get an outstanding look, layout and navigation, but you also receive 24/7 access to our Government Communication Center for residents, business and visitors.

• Public Service Request App
• Calendar of Events
• E-Notification Modules
• On-Line Payment Portal
• Facilities Reservations
• News Center with Facebook/Twitter
Integration
• Emergency Alerts
• Online Forms / Survey Tools
• E-Newsletter Applications
• Job Posting and Tracking Module
• Public Records Request Tracker

Revize is renowned as a leader in providing practical, high-value, easy to use content management software Government CMS. This simple-to-use yet powerful solution enables clients to manage their online presence with high functionality and style.

With applications such as an online document center, public service request app, public records request tracker, agendas and minutes, frequently asked questions and more, Revize ensures that our clients have the tools they need to make information and services available for website users at the click of a mouse.

Revize addresses time concerns by completing websites in considerably less time than our competitors. And because our software is so easy to use, we are also able to effectively train our clients in less than half the time it takes our competitors. Our training program is customized based on each client’s needs, and we provide hands on training the way you want it - either onsite or off site through web conferencing tools. We pride ourselves on the skills of our support staff, who are responsive, knowledgeable and helpful. Our online support portal is available 24X7X365 for issue tracking and management. We also provide phone and email support during regular business hours.

Did you know?
Our technical support staff are trained
developers. When you call for tech support,
you’ll be speaking to staff with direct
knowledge of development!

Company Profile

FOUNDED
1995

HEADQUARTERS
150 Kirts Blvd.

Troy, MI 48084
PHONE
248-269-9263

WEB SITE
www.revize.com

Revize Software Systems was founded in June, 1995 as a "new media" development company specializing in the creation of interactive web design, multimedia content delivered on CD-ROM, and video production. Since then, Revize has made an unsurpassed name for itself in the web/internet industry as THE master of government website design, which remains our specialty. We now boast more than 3,000 websites launched in North America and have created acclaimed website designs for hundreds of municipalities and counties, as well as government departments and agencies. In September, 1996 as the Internet was becoming a world-wide reality, Revize began developing a Web Content Management System (CMS) for the government market to enable non-technical contributors to quickly and easily update content on their websites. The result was the creation of our state- of-the-art Revize Government CMS. Our mission has always been to enhance the communications of government organizations nationwide with their varied and valued audiences. This is based on our vision statement, which reads:

“The empowerment of people
through simplified information
management technologies.”

Focused exclusively on creative web design, government web apps and content management technologies, Revize continues to invest in its technology, continually adding new capabilities and features that manifest our vision. While many

municipalities choose Revize to develop and cost-effectively manage their website content, clients also use Revize as an information-sharing platform. Our suite of Revize Government web-based solutions has proven valuable as a powerful technology that empowers clients to build and maintain sophisticated web sites, all while using the Internet and internal Intranets/Extranets to acquire, analyze, process, summarize and share information – ensuring that the right people always have the right information at the right time.

“We are proud of our award winning web designs,
technologies, continued innovations to build
government centric modules and apps, web content
management, training and support capabilities. We
are especially proud of being recognized as one of
the industry’s top government website experts and
innovators. We are committed to pursuing the
continued evolution of all our services to provide
increased value to our government clients.”

Did you know?
Revize has won national awards for our
websites!

Project Team

Revize understands the importance of having a talented and experienced staff. We are proud of our well-respected team of top notch experts in the field of government website design, development, analysis, content management, training and support.

From the first creative concepts through to the design phases, and from site launch to training of personnel and continued support of your website project, we have the right group of seasoned professionals to work with you through the website process and beyond. We are pleased to introduce them:

Thomas Jean

As a project manager, Thomas has managed many award-winning website projects for our clients, including Des Moines, IA – Arcadia, CA – Largo, FL - Oswego County, NY – Kentwood, MI! Thomas has brought to Revize a very special skill set. Not only does he manage some of our highest priority projects, he is also a genuine subject matter expert when it comes to the inner workings of government. As an elected Township Trustee in a Michigan Township, he knows the advantages that come with modernizing the way government does business. With his unique background and education from one of the nation’s top universities, Thomas has managed nearly Thomas is uniquely experienced to give an honest and accurate assessment of your community’s website needs.

• Philosophy: Learn as much as possible about our clients and use that knowledge to help build an amazing website.
• Education: BA degree in Political Science from University of Michigan; • Expertise: Government procedure, special projects, public affairs, community development.
• Role on your website project: Project Manager

Ray Akshaya
Ray has 20+ years of extensive technical experience with internet and website solutions. He has worked on hundreds of government, non-profit and educational websites and has a keen eye for web visitor requirements, information architecture, and usability. He is also a long-time veteran of Revize Software Systems and our clients enjoy working with him. In his career, he has deployed and/or assisted with technical solutions for more than 500 websites. When working on a project, Ray always visualizes himself in the client’s chair at the closing stages of the project and makes sure that all decisions made on a project are in alignment with the client’s vision and best practices for developing the system.
• Philosophy: “Work Hard, Help People and Live Honest." • Education: MS in Engineering Science, Louisiana State University, Baton Rouge • Expertise: Client Management, Project Management, Technology Development for CMS & Web Apps
• Role on your website project: Technical Director

Samir Alley
Samir has more than a decade of experience in managing web site design projects.

He has deployed 360+ municipal websites and has a solid background in web design and the latest web technologies. Formerly with Google, Samir is a leader equipped to handle any kind of sophisticated web project. He is an exceptional communicator with an innate listening skill that gives him the ability to understand and deploy a client’s unspoken needs. Samir’s blend of creativity, proficiency, and technical knowledge is unsurpassed in the industry.
• Philosophy: “Empathy, Focus, and… Impute”
• Expertise: Web Project Management - Adobe Design Premium CS5.5: Photoshop, Illustrator, InDesign, Flash, DreamWeaver, Fireworks, HTML, CSS, CSS3, SEO, PHP, JavaScript, MySQL, JQuery and HTML5.
• Role on your website project: Graphic design of website and backup support.

Denise Brazier

Denise is an educator by nature. Her 20 years of experience in the public school system has made her a master of engaging participants during training. She effortlessly builds effective relationships with all clients. Denise has served as Advisory Counselor, Coordinator, Publicity Director, and Project Manager for several organizations in the education, non-profit and public sectors. She has been appointed to the state’s quality committee evaluating organizational policies and procedures for recognition.

• Philosophy: “Always explain things in the terms of your audience to ensure their understanding”
• Education & Training: MS in the Art of Education from Marygrove College.

Certification in Secondary Education
• Expertise: Training, education, teaching, public affairs and project management. • Role on your website project: Trainer for the Content Management toolset and project manager

Did you know?
Revize will put together a project team based on the unique needs of your project!

Experience
•
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Michael Bruckner, Assistant to the City Manager,
City of Arcadia, CA
“Revize has done it again! Another game changing, cutting edge website that moves the industry forward by connecting citizens to services in as few clicks as possible.”

Features, Functionality, & Design

The Following Applications & Features will be integrated into Your Website:

In addition to the Government Content Management System that enables non- technical staff to easily and quickly create/update content in the new web site, Revize provides a suite of applications and features specifically designed for government. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories:
• Citizen’s Communication Center Apps
• Citizen’s Engagement Center Apps
• Staff Productivity Apps
• Site Administration and Security Features
• Mobile Device and Accessibility Features

Citizen’s Communication Center Apps
• Home Page Alert
• E-Notification Center with Text/Email Alerts
• Document Center with keyword search
• FAQs with keyword search
• Staff Directory with keyword search
• News Center with Facebook/Twitter Integration
• “Share This” Social Media App
• Changeable Home Page photo carousel or YouTube video player • Online Web Forms
• Agenda Posting Center with Video Links
• YouTube Video/Photo Galleries
• Quick Link Buttons
• New Revize Web Calendars with monthly grid and listing view • Sliding Feature Bar
• Language Translator – over 95 languages

Citizen’s Engagement Center Apps
• Citizen Request Center with Captcha
• Public Service Request App
https://www.kentwood.us/psr/index.php
• Online Interactive Forms App – No pdf downloads required – Can also be used for Registration of events
http://cms.revize.com/revize/apps/rja/applyjobonline.php?client_id=2&job_id =91

• Multi-use Listing Directory (Facilities/Business Directory) with picture, phone, email, website link, and Google Navigator directions
example: https://www.largo.com/facilities_directory/index.php • RSS Feed

Staff Productivity Apps
• Image Manager
• iCal Integration
• Link Checker
• Menu Manager
• Job Posting
• Bid Posting Center or Standard RFP Management App by BidNet • Web Form Builder with drag & drop text fields
• Online Interactive Form App Builder
• Website Content Archiving
• Website Content Scheduling

Site Administration and Security Features
• Audit Trail
• Drag and Drop Menu Management
• Drag and Drop Picture Management
• Drag and Drop Document Management
• History Log
• URL Redirect Setup
• Roles and Permission-based Security Mode
• Secure Site Gateway
• Unique Login/Password for each Content Editor
• Web Statistics and Analytics

Mobile Device and Accessibility Features
• ADA Compliant WCAG 2.1 AA
• ADA Accessibility Widget
• Responsive Website Design (RWD) for great mobile phone viewing

Functionality

1. Revize CMS User Interface Home Page

2. Users simply browse to a page that they want to edit, select the Login button, and then insert their Login Name and Password into a login screen as shown below.

3. Edit buttons appear on the page after the Login executes. Based on users roles/permissions, the appropriate buttons are displayed.

4. The input form appears as shown below. Content Editors can change banner, page heading and the content displayed in the center of the page. Notice the content is changed using a “Word Like” editor.

After the page is “saved”, the page can be sent to an approver for review or immediately published to the web site.

Design

• Design Deliverable: The design
concepts for this phase will be
based on one or possibly two home
page layouts. The client will review
and provide design feedback to
the designer for changes. Revize
asks that clients have no more
than three iterations of changes
up to the point that the final
concept is approved.

• Final Home Page Sign Off:

When all changes have been
made, Revize will present your
final home page design and
layout for approval. Customer
approval is required to proceed
to the next phase, the inner
pages of the website, and the
process repeats itself before the
actual HTML & CSS is written.

• Final Inner Page Sign Off: When all
changes have been made, Revize
will present your final inner page
designs and layouts for approval.

Customer approval is required to
proceed to the next phase, when
the actual HTML & CSS is written.

Implementation Plan

Revize:
• Revize will conduct a virtual kickoff meeting with the client. (Sample schedule to be provided by Revize.) .
• After meeting, Revize will provide a detailed project timeline. • Revize will facilitate a follow-up meeting to review custom functionality needs via web/phone conference

Client:
• Before kickoff meeting client is required to register in Revize project portal, complete design questionnaire, upload at least 20 preliminary photos, and provide Revize with a kickoff meeting schedule.
• Client representative will be asked to participate in a follow-up meeting to review the project plan

Revize:
• Within (5) five weeks of the kick-off meeting Revize will provide (1) one custom homepage mockup and up to (3) three basic interior page mockups. • Revize will provide a unique reusable department microsite mockup, if requested. • As deemed appropriate by Revize, additional wireframes may be delivered to provide a view of custom functionality or other areas of the site that are of particular importance. (Intended to focus development efforts later in the project.)
• Revize will provide revisions to each mockup based on the feedback received from the client. • There will be a limit of 4 sets of revisions Revize will provide to each mockup. • Web/phone meetings may be necessary between each round of mockups/wireframes

Client:
• Within (10) ten business days of acceptance of the first mockup, the client shall provide design feedback/change requests to Revize through the customer portal in a single list. Feedback should be what the client website committee agrees to together. Any lists that have requests that compete with one another may result in delays.
• Revize will return an updated mockup based on that feedback to the client. Delivery time is dependent upon amount and specifics of feedback. Large lists of feedback may take longer.

Depending on the number of rounds, this process can cause delays to the timeline. • When the client considers the mockups final, they will indicate their approval in the Revize project portal
• Based on previous sitemap process overview, Client will decide whether they would like to create a sitemap or whether they would like Revize to create the sitemap. The sitemap should be provided in an excel or word format. Existing pages that client wants to be rebuilt in the new site should be linked with the correct URL and any notes for functionality of the new page. New pages should include a page name and brief description of the page functionality (e.g., freeform page style, staff directory, document center, etc.)

(Next steps cannot begin until main client homepage mockup is approved.)

Phase 3 begins on next page

Revize:

• Mockups will be developed into HTML pages making them clickable and resizable. • Following HTML Development, Revize will add in the Revize Content Management System which makes the website easily editable.
• Integration of any 3rd party software will begin during this phase

Client:

• There are zero major tasks assigned to the client at this stage of the project. But, this is an ideal point of the project to be working on a final sitemap and begin writing any new content. Content can be written in MS-Word and provided to Revize. Or, added by the client directly into the beta website after phase 7.

Revize:

• Revize will review all developed assets for functionality. The development team will review functionality, style sheet, and formatting checking for errors and verifying that site matches approved design mockups.
• Any custom needs identified earlier in the project will be executed during this phase and tested for quality assurance.
• ADA programming and beta site review with the client

Client:

• Much like phase 4, phase 5 does not require much involvement by the client. However, Revize may request an online web meeting to discuss the progress of particular custom development. • The client may also be asked to review/approve changes that are suggested by Revize for accessibility reasons

Phase 7 begins on next page

Revize:

• Revize will deliver a suggested sitemap, in Excel format, for the website prior to this phase (Unless the client has chosen to create their sitemap). Client and Revize will review and provide updated versions for approval. Pages will be built out one-by-one according to this previously approved sitemap architecture. Pages that are not linked in the sitemap will be created as blank pages.
• Migration includes up to all webpages, documents, and new content up to the relevant amount on the current website.

Client:
• To avoid delays, the client should plan to approve a sitemap before this phase.

• Any new content that the client would like Revize to add into the website should be provided either directly from the old website, or in an MS-Word like format. Otherwise, the client will have the ability to add new content before go live.

• After migration, the beta site will be provided with built out pages and content for review.

Revize:

• Revize will conduct a review of the beta site followed by a core team training (smaller group). • After the beta site review, the client may request tweaks to the functionality of the website. • Revize will conduct a separate full staff training for all CMS editors virtually. • The training schedule will include editor training, and administrator training with a question and answer period.
• Results of the user experience testing will be provided to the client for review. • Any change requests will be reviewed by Revize for feasibility and scope conformance before they are completed.
• Revize will conduct meeting with client IT department before go live to discuss the process and establish pre-go-live checklist (e.g. SSL certificates, redirects, subdomains, etc.) • Retraining is available anytime after Go Live.

Client:
• Through the project portal, the client should provide a date and time to conduct beta site review and training.
• After training, the client will complete any final content polishing. This may include adding in different header photos, post migration content, or basic tweaks. • The client may also request functional tweaks to the site based on their review or results of UX testing
• The client should provide a list of pre-go-live questions to Revize for review and discussion. • When ready for the site to be pushed live, the client will make a request in the project portal at least 48 hours before desired go-live time. Revize will provide the go-live instructions before that time.

Ongoing Services

Marketing & Ongoing Consultation
Revize seizes on every effort to make our clients’ sites highly visible. We draft press releases for posting on our website and for distribution locally, and will continuously monitor your site after it goes live so that you can take advantage of all marketing opportunities. We also look to submit your site for different awards and recognition competitions to further maximize your site’s exposure.

Search Engine Registration and Marketing
Revize will input all the targeted keywords to make your web pages search engine friendly, thus enabling users to find targeted information when they do a Google, Yahoo or any other search on your site.

Hosting & Security

Revize takes website security very seriously and we provide our clients with the very best website protection protocols. Our data centers are located on secure premises equipped with card-reader access, security cameras and guards on duty 24/7 to ensure the physical protection from unauthorized entry.

Revize/AWS complies with SOC 1/ISAE 3402, SOC 2, SOC 3, FISMA, DIACAP, and FedRAMP, PCI DSS Level 1, ISO 9001, ISO 27001, ISO 27017, ISO 27018 and other programs. Revize is responsible for securing the content, access to the content on the web server, to snapshots, configurations and infrastructure as a whole.

Our web and network administrators monitor network activity 24-hours-a-day to ensure system integrity and protection against threats such as Denial of Service (DoS) attacks that could corrupt your website or block user access. Maintaining the secure configuration of our web servers is managed through application of appropriate patches and upgrades, security testing, vulnerability scans, monitoring of logs, and backups of data and OS.

Revize Support Includes

• 5 AM – 5 PM PST Phone Support (Monday thru Friday)
• 24X7X365 Portal and Email Support
• Staff provides assistance and answers all questions
• Dedicated support staff
• New/existing user training
• Free Training Refreshers
• Video tutorials and online training manual
• Automatic integration of enhancements
• E-Newsletter Module support
• Automatic upgrade of CMS modules, such as
Calendar, Document Center, etc.
• Four major CMS upgrades per year
• Software and modules upgrades (automatic
install)
• Server hardware and OS upgrades
• Immediate bug fixes/patches
• Round the clock server monitoring
• Data Center Network upgrades
• Security and antivirus software upgrades
• Firewall and router upgrades
• Bandwidth and network infrastructure upgrades
• Remote backup of all website assets
• Tape backup of all website assets
• Quarterly Newsletters on major feature updates
• Regular webinars on CMS features and usage

Investment Proposal
One concept, upto to 4 sets of revisions per template, home page template, reusable department home page, and inner page design and layout, includes Responsive Web Design.

Set-up all CMS modules listed on the following page with linking to any additional 3rd party web application. You also receive all updates to all CMS modules for the life of your Revize relationship.

And you own the technology, design and content!
Best practices migration according to new sitemap including spell checking and style corrections – Full Migration
Revize Annual Fee, pre-paid: Includes Unlimited Tech Support, CMS software updates (unlimited users), security software updates, SSL security certificate, and website health checks. Website hosting Included free of charge (Unlimited web content storage space, 100GB monthly bandwidth limit) with pre-paid annual fee (no email services):

Additional Products Offered

Unlimited Training Inlcuded Free of Charge

$3,000
Government Account References

Client: City of Wylie, TX
Craig Kelly, Public Information Officer
Office: (972) 516-6016
Email: [email protected]
Website: www.ci.wylie.tx.us

Client: City of Olympia, WA
Joshua Linn, Website Administrator
Office: (360) 570-3782
Email: [email protected]
Website: www.olympiawa.gov

Client: City of Buena Park, CA
Simon Mikewicz, Information Systems Administrator
Office: 714-562-3931
Email: [email protected]
Website: https://www.buenapark.com/

Client: Tipton County, TN
Shawn Anderson, GISP Director
Phone: (901) 476-0234
Email: [email protected]
Website: www.tiptonco.com

Client: Van Buren Township, MI
Dan Selman, Township Supervisor’s Executive Assistant
Phone: 734-699-8900
Email: [email protected]
Website: www.vanburen-mi.org

Norwalk CA Mock-Up Design

It is very hard to create a mock up design without having a full discovery meeting. Revises known for creating thousands of unique website designs to capture the character of your municipality.

Please visit:
https://cms5.revize.com/revize/designs/california/norwalk_ca/index.php https://cms5.revize.com/revize/designs/california/norwalk_ca/home.html

Login Name: revizeuser

Password: revize123

Thank you
For Considering Revize

Prepared by Joseph J. Nagrant
150 Kirts Blvd., Suite B, Troy, MI 48084
Ph: 248-766-9562 Fax: 866-346-8880
www.revize.com

City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Theresa Devoy, CMC, City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS
Background:

With the exception of the Planning Commission (which is commensurate with the appointing Councilmember’s term) and five members of the Art in Public Places Commission (which is established in the Norwalk Municipal Code), Advisory Body terms are for two years following a City election. Advisory Body terms are from January 1, of odd years to December 31, of even years.

There are vacancies on several Advisory Bodies: Art in Public Places (4), Historical Heritage (4), Parks & Recreation (1), Public Safety (2), and Social Services (1), and the Youth Commission (all 15). The Youth Commission does not have any members at this time. The age range for the Youth Commission is between 13 to 18 years of age. Each City Councilmember has three appointments.

Two of the vacancies on the Art in Public Places Committee are appointed based on Norwalk Municipal Code §15.44.060, and require consensus of the entire City Council. Those positions are: one at-large Community Representative and one Outside Authority with Expertise in Art.

Fiscal Impact:

N/A
Citizens Advised:

Terms of office are posted.

City Council June 6, 2023
Advisory Body Appointments Page No. 2
3 6
1 Strategic Plan 2021 Implementation:

N/A
Recommended Action:

Staff recommends City Councilmembers make appointments to fill the vacancies on the various Advisory Bodies for two-year terms expiring on December 31, 2024.

Attachments:

Advisory Body List
COMMISSIONER TERMS As of 06/06/2023
C:\inetpub\wwwroot\multitenant\temp\06-06-2023.pdf Page 1 “Vacancies “at-a-glance”

AYALA PEREZ RAMIREZ RIOS VALENCIA
Historical Heritage
Youth (3)
Public Safety
Historical Heritage
Youth (3)
Art in Public Places
Historical Heritage
Public Safety
Youth (3)
Historical Heritage
Parks & Recreation
Youth (3)
Art in Public Places
Social Services
Youth (3)
Members of all City boards, commissions or committees shall be for at least six months prior to appointment, residents of the City of Norwalk, business owners in the City of Norwalk, or property owners in the City of Norwalk.

Commissioner Advisory Body Appointee Present Term
Ang, David Community Promotion Commission Valencia 1/17/23-12/31/24 Brammer, Lisa Community Promotion Commission Ayala 1/17/23-12/31/24 Leon, Armida Community Promotion Commission Ramirez 2/7/23-12/31/24 Sanchez Jr, Arturo Community Promotion Commission Rios 1/17/23-12/31/24 Trejo, Mandie Community Promotion Commission Perez 1/17/23-12/31/24 Vacant Historical Heritage Commission Ayala -12/31/24
Vacant Historical Heritage Commission Perez -12/31/24
Vacant Historical Heritage Commission Ramirez -12/31/24 Vacant Historical Heritage Commission Rios -12/31/24
Corona, Gina Historical Heritage Commission Perez 1/17/23-12/31/24 Greenidge, Marcelle Historical Heritage Commission Valencia 3/21/23-12/31/24 Hardy, Marlene Historical Heritage Commission Ayala 1/17/23-12/31/24 Hidalgo, Ericka Historical Heritage Commission Rios 2/7/23-12/31/24 Hernandez, Alex Historical Heritage Commission Ramirez 2/7/23-12/31/24 Pavon, Claudia Carolina Historical Heritage Commission Valencia 1/17/23-12/31/24 Vacant Parks & Recreation Commission Rios -12/31/24
Berberabe, Francisco Parks & Recreation Commission Perez 1/17/23-12/31/24 Carbajal, Maria Parks & Recreation Commission Valencia 1/17/23-12/31/24 Garcia, Steve Parks & Recreation Commission Ramirez 2/7/23-12/31/24 Hernandez, Alejandra Parks & Recreation Commission Rios 1/17/23-12/31/24 Juan, Victor Parks & Recreation Commission Ayala 1/17/23-12/31/24 King, David Parks & Recreation Commission Perez 1/17/23-12/31/24 Martinez, Briana Parks & Recreation Commission Ayala 1/17/23-12/31/24 Napier, Monique Parks & Recreation Commission Ramirez 1/17/23-12/31/24 Valenzuela, Don Parks & Recreation Commission Valencia 1/17/23-12/31/24 Apodaca, Kimberly Planning Commission Perez 12/13/22-12/31/26 Barragan, Rosa Planning Commission Rios 4/7/20-12/31/24 Garcia, Gabe Planning Commission Valencia 4/7/20-12/31/24 Lopez, Linda Planning Commission Ayala 12/13/22-12/31/26 Navas, Luis Planning Commission Ramirez 4/21/20-12/31/24 Vacant Public Safety Commission Perez -12/31/24
Vacant Public Safety Commission Ramirez -12/31/24
Fernandez-Silva, Ray Public Safety Commission Ayala 1/17/23-12/31/24 Greenidge, Marcelle Public Safety Commission Valencia 4/18/12-12/31/24 COMMISSIONER TERMS As of 06/06/2023
C:\inetpub\wwwroot\multitenant\temp\06-06-2023.pdf Page 2 Commissioner Advisory Body Appointee Present Term
Hoskins, Patricia Public Safety Commission Valencia 1/17/23-12/31/24 Knieling, DiAnn Public Safety Commission Rios 1/17/23-12/31/24 LeGaspi, Richard Public Safety Commission Ayala 1/17/23-12/31/24 Peňa, Petra Public Safety Commission Ramirez 2/7/23-12/31/24 Rodriguez, Dr. Stephanie Public Safety Commission Perez 1/17/23-12/31/24 Rosoff, Michael Public Safety Commission Rios 1/17/23-12/31/24 Clemente, Cynthia Senior Citizens Commission Ayala 1/17/23-12/31/24 Contreras, Rachel Senior Citizens Commission Rios 1/17/23-12/31/24 Diosdado, Helen Senior Citizens Commission Valencia 1/17/23-12/31/24 Mesa, Martha Senior Citizens Commission Ramirez 1/17/23-12/31/24 Serrano, Esperanza Senior Citizens Commission Perez 1/17/23-12/31/24 Vacant Social Services Commission Valencia -12/31/24
Acosta, Scherise Social Services Commission Ramirez 1/17/23-12/31/24 Barth, Phyllis Social Services Commission Perez 1/17/23-12/31-24 Garcia, Andrea Social Services Commission Ramirez 1/17/23-12/31/24 Greenidge, Marcelle Social Services Commission Perez 3/21/23-12/31/24 LeGaspi, Richard Social Services Commission Valencia 1/17/23-12/31/24 Reyes-Castro, Elfega Arely Social Services Commission Ayala 1/17/23-12/31/24 Santos, Alondra Social Services Commission Rios 2/7/23-12/31/24 Stodola, Mary Social Services Commission Rios 1/17/23-12/31/24 Tasker, Angela Social Services Commission Ayala 1/17/23-12/31/24 Vacant Youth Commission Ayala -12/31/24
Vacant Youth Commission Ayala -12/31/24
Vacant Youth Commission Ayala -12/31/24
Vacant Youth Commission Perez -12/31/24
Vacant Youth Commission Perez -12/31/24
Vacant Youth Commission Perez -12/31/24
Vacant Youth Commission Ramirez -12/31/24
Vacant Youth Commission Ramirez -12/31/24
Vacant Youth Commission Ramirez -12/31/24
Vacant Youth Commission Rios -12/31/24
Vacant Youth Commission Rios -12/31/24
Vacant Youth Commission Rios -12/31/24
Vacant Youth Commission Valencia -12/31/24
Vacant Youth Commission Valencia -12/31/24
Vacant Youth Commission Valencia -12/31/24
Commissioner Advisory Body Appointed Present Term
Apodoca, Kim Art in Public Places Committee City Rep Appointed by Perez 1/17/23-12/31/24 LeGaspi, Natalie Art in Public Places Committee City Rep Appointed by Rios 1/17/23-12/31/24 Matus, Hannah Art in Public Places Committee City Rep Appointed by Ayala 1/17/23-12/31/24 Vacant Art in Public Places Committee City Rep Appointed by Ramirez -12/31/24 Vacant Art in Public Places Committee City Rep Appointed by Valencia -1231/24 Art in Public Places Advisory Committee
NMC §15.44.060 A: Designation
Vacant Art In Public Places Committee Outside Auth w/Expertise in Art Indefinite Vacant Art in Public Places Committee Community Rep Indefinite Stefenhagen, Gordon Art in Public Places Committee Bus./Community College Rep Indefinite Lopez, Linda Art in Public Places Committee Planning Rep 12/13/22-12/31/26 Juan, Victor Art in Public Places Committee P&R Appointee 1/17/23-12/31/24 City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Arnold Alvarez-Glasman, City Attorney
Austin Ching, Senior Associate Attorney
SUBJECT: URGENCY ORDINANCE NO. 23-1740U AMENDING CHAPTER 10.20 OF THE

NORWALK MUNICIPAL CODE AND REVISE THE DESIGNATED TRUCK
ROUTE
Background:

The Cities of Norwalk and Cerritos share a border along Alondra Boulevard and 166th Street, which runs east-west with Norwalk to the north and Cerritos and Artesia to the south. Artesia is surrounded by Cerritos to the east, west, and south and Norwalk to the North. Norwalk is also bordered by the City of Santa Fe Springs to the east. Several arterial streets run north-south between Norwalk and Cerritos including Studbaker Road, Pioneer Boulevard, Norwalk Boulevard, Bloomfield Avenue, Shoemaker Avenue, and Carmentia Road. While the vast majority of Norwalk consists of neighborhoods zoned for residential use, there is a commercial corridor that runs along Firestone Boulevard and industrial and manufacturing uses allowed on Shoemaker Avenue. Light manufacturing is also allowed on the eastern side of Bloomfield Avenue north of Excelsior Drive and south of Rosecrans Avenue. Bloomfield Avenue, south of Excelsior Drive consists of residential uses include Holifield Park, Little Tykes Playground, and Dolland Elementary School.

In 2019, the City of Cerritos adopted an urgency ordinance to declassify Bloomfield Avenue as a designated truck route and redirected traffic through Shoemaker Avenue. After complaints from Cerritos residents, in 2020 the City of Cerritos again modified their designated truck route to remove Shoemaker Avenue from the truck route without reclassifying Bloomfield. As a result, the City of Norwalk received numerous complaints from residents that truck traffic through residential neighborhoods had increased significantly, including Excelsior Drive, Alondra Boulevard, Norwalk Boulevard and on the Norwalk portion of Bloomfield Avenue. As large semi- trucks coming from and going to State Route 91 to the south are no longer able to utilize exits in Cerritos connecting to Shoemaker and Bloomfield Avenues, and Carmentia Road, and must

City Council June 6, 2023
Ordinance No. 23-1740U - Amending NMC Chapter 10.20
to Revise Designated Truck Routes
Page No. 2
4 3
4 therefore use Norwalk and Pioneer Boulevards to access the manufacturing and industrial neighborhoods located in the eastern portion of Norwalk and in Santa Fe Springs. The closure of Bloomfield, Shoemaker, and Carmenita prevents these large trucks from accessing freeway exits that flow directly into those manufacturing and industrial neighborhoods and re-routes those trucks through the predominately residential neighborhoods of Norwalk including redirecting traffic to pass by Holifield Park, Little Tykes Playground, and Dolland Elementary School.

In 2020 and 2021, the City of Norwalk requested the Los Angeles County Sheriff’s Department observe truck traffic in the area. The Sheriff’s Department reported seeing an estimated 250- 300 trucks each night between the hours of 9 p.m. and 3 a.m. in 2020 and between 150-200 trucks each night between the hours of 9 p.m. and 3 a.m. in 2021.

In response to the increase in truck traffic, City Council directed staff to address the issue from multiple fronts including working with the City of Santa Fe Springs to address the issue in their General Plan update; working with Caltrans to discuss ways to alleviate the traffic conditions from Cerritos’ reconfiguration of its truck route; sue the City of Cerritos to invalidate the removal of certain streets from the designated truck route; and increase the enforcement of truck traffic violations. However, Caltrans decided against pursuing any litigation against the City of Cerritos, and the City of Norwalk made numerous attempts in 2022 to engage the City of Cerritos in discussions to no avail.

On October 18, 2022, the City of Norwalk filed a lawsuit against the City of Cerritos in an attempt to invalidate the recent revisions to Cerritos’ truck route. On January 26, 2023, the court in City of Norwalk v. City of Cerritos granted Cerritos’ Demurrer to the City of Norwalk’s complaint without leave to amend. On February 23, the City of Norwalk filed an appeal to the granting of Cerritos’ Demurrer, and the appeal of the judge’s decision is currently pending.

California Vehicle Code (“CVC”) §35701 allows a city to prohibit the use of a street within its exclusive jurisdiction by any commercial vehicle exceeding a certain weight limit, subject to certain exceptions. Chapter 10.20.070 of the Norwalk Municipal Code (NMC) currently provides that commercial vehicles exceeding a gross weight (vehicle and load) of 10,000 pounds shall be required to use a designated “Truck Route” through the City of Norwalk, except when the use of a prohibited street is necessary to make pickups or deliveries.

The proposed Urgency Ordinance includes findings required by Government Code §36937(b) that support the adoption of an urgency ordinance for the “immediate preservation of public health, safety, and welfare”. The findings include analysis from the California Air Resources Board and the Environmental Protection Agency on the health-related effects of heavy truck traffic on nearby neighborhoods, and references to studies addressing the impacts on noise, vibrations, and road damage, including guidance from Caltrans and the United States Government Accountability Office. The findings also include a determination that the Urgency Ordinance is in compliance with the Circulation Element of the City’s General Plan.

City Council June 6, 2023
Ordinance No. 23-1740U - Amending NMC Chapter 10.20
to Revise Designated Truck Routes
Page No. 3
4 3
4 The proposed modifications to the truck route include a prohibition of traffic on Bloomfield Avenue between Excelsior and Alondra, and subject to the exceptions listed in NMC Chapter

10.20, a City-wide prohibition of truck traffic between the hours of 10:00 p.m. and 7:00 a.m. with the exception of Shoemaker Avenue between Excelsior Drive and Alondra Boulevard. In addition, the Urgency Ordinance proposes a revision to NMC Chapter 10.20 to include the after- hours prohibition, as well as sensible exceptions to allow for vehicles necessary to support vital government services. The Urgency Ordinance also provides a permit process allowing such vehicles to park on prohibited streets if they will not result in damage to the City streets, subject to approval by the City Engineer. Any violations of the Urgency Ordinance shall be subject to fine not to exceed $1000 per day, and may be declared a public nuisance by the City, require violators to indemnify the City for any damage to City streets, as well as any other relief available by law or equity. Any peace officer may also require any trucks suspected of a violation to be weighed in order to determine if a violation has occurred.

Fiscal Impact:

There may be some additional costs to the City for signage and installation to enforce the new restrictions, which will be offset by the fine and penalties associated with any violations.

Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

This action will fulfill Strategic Plan Goal #2: Work in partnership with all of our communities to achieve safe and livable neighborhoods.

Recommended Action:

Staff recommends City Council:

a. Find that the adoption of the Urgency Ordinance is exempt from the California Environmental Quality Act pursuant to the following: CEQA Guidelines Section 15601(b)(3) as it will not result in a direct or indirect physical change or significant effect on the environment, and CEQA Guidelines Section 15378(b)(5) as an administrative activity of the government that will not result in a direct or indirect physical change to the environment; and because the Urgency Ordinance relates to existing streets and does not approve a specific project within the City, none of the exceptions to categorical exemptions under CEQA Guidelines Section 15300.2 apply. b. Adopt Urgency Ordinance No. 23-1740U, AMENDING CHAPTER 10.20 OF THE NORWALK MUNICIPAL CODE AND REVISE THE DESIGNATED TRUCK ROUTE, and waive full reading.

City Council June 6, 2023
Ordinance No. 23-1740U - Amending NMC Chapter 10.20
to Revise Designated Truck Routes
Page No. 4
4 3
4 Attachments:

1. Urgency Ordinance No. 23-1740U - Exhibit A – Amend ordinance

2. Exhibit B - Proposed Truck Route Map

3. Existing Truck Route Map

4. Exhibit A – Showing NMC changes
URGENCY ORDINANCE NO. 23-1740U

AN URGENCY ORDINANCE OF THE CITY OF NORWALK
AMENDING CHAPTER 10.20 OF THE NORWALK MUNICIPAL

CODE REVISING THE DESIGNATED TRUCK ROUTE AND

ASSOCIATED REGULATIONS, AND DETERMINING THAT THE

ORDINANCE IS EXEMPT FROM REVIEW UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Norwalk (“City”) is a general law city, incorporated under the laws of the State of California, and it has an interest in planning and regulating the use of property within the City; and
WHEREAS, California Vehicle Code (“CVC”) Section 35701 authorizes the City to adopt an ordinance prohibiting the use of a street by any commercial vehicle or any vehicle that exceeds designated gross weight limits, with the exception of those vehicles and purposes described in CVC Section 35700 et seq.; and WHEREAS, the City has adopted a gross weight limit for commercial vehicles of ten thousand (10,000) pounds on City streets with the exception of certain designated streets within the City’s boundaries (“Truck Route”) under Norwalk Municipal Code (“NMC”) Section 10.20.070; and
WHEREAS, due to the COVID-19 pandemic and the corresponding growth and reliance on ecommerce, the amount of truck traffic through the City has substantially increased; and
WHEREAS, recent changes in the truck routes of neighboring jurisdictions has resulted in an increase in heavy truck traffic through certain residential neighborhoods within City limits; and
WHEREAS, the California Air Resources Board (“CARB”) in the April 2005 “Air Quality and Land Use Handbook” (“CARB Handbook”) recognized that air pollution studies have shown that “living close to high traffic and the associated emissions may lead to adverse health effects beyond those associated with regional air pollution in urban areas” and that these studies “have reported associations between residential proximity to high traffic roadways and a variety of respiratory symptoms, asthma exacerbations, and decrease in lung function in children” (CARB Handbook, Page 8); and
WHEREAS, the CARB Handbook on pages 10-15, recommends that jurisdictions avoid siting sensitive land uses within 500 feet of high traffic roadways and 1000 feet of distribution centers; and
WHEREAS, the United States Environmental Protection Agency, in a 2014 Frequently Asked Questions sheet (EPA-420-F-14-044) (“EPA FAQ”) notes that Attachment 1
Ordinance No. 23-1740U Page 2 of 8
“People who live, work, or attend school near major roads appear to have an increased incidence and severity of health problems that may be related to air pollution from roadway traffic. Health effects that have been associated with proximity to roads include asthma onset and aggravation, cardiovascular disease, reduced lung function, impaired lung development in children, pre-term and low- birthweight infants, childhood leukemia, and premature death. Other than air pollution, road noise may also play a role in the health problems associated with roadway exposure”; and
WHEREAS, the Urgency Ordinance complies with the Circulation Element (g) of the City’s General Plan in that having a designated truck route “encourages trucks to use roadways where their impacts on residential and congested areas will be minimal.” The Urgency Ordinance also implements Goal 8 of the Circulation Element regarding Truck Circulations as it “provides [for the] effective transport of commodities while minimizing the negative impacts throughout the City”; and WHEREAS, Government Code Section 36937(b) authorizes the City Council to adopt an urgency ordinance to become effective immediately upon a four-fifths (4/5) vote, when such an ordinance is necessary for the immediate preservation of public peace, health, and safety; and
WHEREAS, pursuant to Government Code Section 36937(b), the City Council finds that it is necessary for this Ordinance to take effect immediately in order to preserve the public peace, health, and safety of the City’s residents, businesses, and visitors.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF NORWALK
DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Facts Constituting Urgency . This Urgency Ordinance is adopted as an urgency measure pursuant to Government Code Sections 36934 and 36937(b) for the immediate preservation of public health, safety, and welfare. These findings are based on the facts set forth in the above recitals and staff report accompanying this Ordinance, which are incorporated herein by this reference as part of the findings. The recent modifications to heavy truck routes in neighboring jurisdictions have resulted in an increased volume of heavy trucks driving through residential neighborhoods in the City, at a level not previously anticipated at the time the City’s current Truck Route was adopted. The CARB Handbook and the EPA FAQ have both noted the potential for severe impacts to the cardiovascular health, respiratory function, and overall health of residents located near high traffic roadways. In addition, an increase in heavy truck traffic has been shown to increase Ordinance No. 23-1740U Page 3 of 8
the amount of noise 1, vibrations 2, and road damage 3 as compared to passenger vehicles. The removal of several Truck Routes through the City’s residential neighborhoods is immediately necessary to mitigate potential health and environmental effects of the increased heavy truck traffic due to modifications in the truck routes of nearby jurisdictions and lessen any further exposure of harmful particulate matter to residents located near the existing Truck Route.

SECTION 2. In accordance with the authority granted to the City Council under CVC Section 35701, and NMC Section 10.20.070, the City Council of the City of Norwalk hereby modifies the designated Truck Route for commercial vehicles exceeding a gross weight (vehicle and load) of ten thousand (10,000) pounds as set forth in Exhibit “B”, attached hereto and incorporated herein by this reference. The new Truck Route shall not take effect until the appropriate signage has been erected in compliance with CVC Section 35701.

SECTION 3. Chapter 10.20.070 of Title 10 of the Norwalk Municipal Code shall hereby be amended to read as shown in Exhibit “A”, attached hereto and incorporated herein by this reference.

SECTION 4. The City Council of the City of Norwalk hereby adopts this Urgency Ordinance as an emergency measure pursuant to Government Code Sections 36934 and 36937 for the immediate preservation of the public peace, health, and safety, and is adopted and justified based on the findings set forth in the Recitals of this Ordinance; which are supported by substantial evidence in the record associated with the City Council’s consideration hereof.

SECTION 5. CEQA . The City Council of the City of Norwalk finds that this action is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to the following: CEQA Guidelines Section 15601(b)(3) under the comment sense exemption, which only applies to projects that have the potential for causing a significant effect on the environment and it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment; this Urgency Ordinance does not constitute a “project” as defined by CEQA Guidelines Section 15378(b)(5) as an organizational or administrative activity 1 Rochat, J.L., Reiter, D., (2016). Highway Traffic Noise. Acoustics Today, 12(4), 39. – “Trucks are much louder than passenger cars: one truck can be as loud as 10 passenger cars combined! The percentage of heavy trucks in the traffic mix can have a strong effect on sound levels in adjacent communities.” 2 California Department of Transportation. (2013). Transportation and Construction Vibration Guidance Manual. Pg. 10 – “In general, more trucks result in more vibration peaks, though not necessarily higher peaks. Automobile traffic normally generates vibration amplitudes that are one-fifth to one-tenth the amplitude of truck vibration amplitudes.”
3United States Government Accountability Office (1979). Excessive Truck Weight: An Expensive Burden We Can No Longer Support. Pg. 23 - “A 1962 American Association of State Highway and Transportation Officials Road Test Report shows that concentrating large amounts of weight on a single axle multiplies the impact of the weight exponentially…As a result, the impact of heavy trucks on pavement is disproportionately greater than the weight carried…Although a five-axle tractor-trailer loaded to the current 80,000-pound Federal weight limit weight about the same as 20 automobiles…such a tractor-trailer has the same impact on an interstate highway as at least 9,600 automobiles…” Ordinance No. 23-1740U Page 4 of 8
of the City that will not result in direct or indirect physical changes in the environment.. Because this Urgency Ordinance relates to existing streets and does not approve a specific project within the City, none of the exceptions to categorical exemptions under CEQA Guidelines Section 15300.2 apply.

SECTION 6. Severability. If any section, subsection, paragraph, sentence, clause, phrase, or portion thereof, of this Ordinance is declared by a court of competent jurisdiction to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have adopted this Ordinance, and each section, subsection, paragraph, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, phrases, or portions thereof, be declared invalid or unconstitutional. To this end, the provisions of this Ordinance are declared to be severable.

SECTION 7. Internal Consistency. Any provisions of the Municipal Code, or any other resolution or ordinance of the City, to the extent that they are inconsistent with this Ordinance are hereby repealed, and the City Clerk shall make any necessary changes to the Municipal Code for internal consistency.

SECTION 8. Savings Clause. Neither the adoption of this Ordinance nor the repeal or amendment by this Ordinance or any ordinance or part or portion of any ordinance previously in effect in the City, or within the territory comprising the City, shall constitute a waiver of any license, fee or penalty or the penal provisions applicable to any violation of such ordinance.

SECTION 9. This Ordinance is adopted as an Urgency Ordinance pursuant to Government Code Section 36937(b) and shall be in full force and effect immediately upon its adoption by a minimum four-fifths (4/5) vote of the City Council.

PASSED, APPROVED, AND ADOPTED this 6th day of June 2023. ______________________________

ANA VALENCIA
MAYOR
ATTEST:
______________________________

THERESA DEVOY, CMC

CITY CLERK
Ordinance No. 23-1740U Page 5 of 8

EXHIBIT A
Title 10

VEHICLES AND TRAFFIC
“10.20.070 Designated truck routes and truck parking.

A. Whenever any street or portion is designated by the City Council for use by commercial vehicles exceeding a gross weight (vehicle and load) of ten thousand (10,000) pounds, the City Engineer shall mark such street with signs reading as follows: “Truck Route.” The City Clerk shall maintain a list of such designated streets or portions and such vehicles shall not be permitted to use the routes or any other prohibited streets between the hours of 10:00 p.m. and 7:00 a.m. with the exception of Shoemaker Avenue between Excelsior Drive and Alondra Boulevard.

B. The operator of any commercial vehicle exceeding a gross weight (vehicle and load) of ten thousand (10,000) pounds shall drive only upon such designated truck routes, except when the use of another street is necessary to make pickups or deliveries of goods, wares or merchandise from or to any building or structure located on such restricted streets or to deliver materials to be used in the actual and bona fide repair, alteration, remodeling or other construction of any building or structure upon such restricted street, for which construction a City permit has been obtained.

C. No person shall park any commercial vehicle exceeding ten thousand (10,000) pounds in gross weight (vehicle and load) or ninety-six (96) inches in total exterior width (vehicle and load or combination) on any street other than a truck route designated pursuant to this chapter or upon any lot containing any residential premises, except when necessary for any of the pick-up and delivery activities set forth in subsection B of this section or under a permit granted by the City Engineer.

D. This section does not apply to the following:

1. Passenger buses under the jurisdiction of the Public Utilities Commission.

2. Any vehicle owned by a public utility or a licensed contractor which necessarily is in use in the construction, installation, or repair of any public utility.

3. School buses while carrying students to and from school.

Ordinance No. 23-1740U Page 6 of 8

4. Pickup trucks. For the purposes of this section, a "pickup truck" means a four-wheeled commercial motor vehicle commonly known as a "pickup truck," equipped with a permanently affixed open-box body and with a manufacturer's rated load capacity not exceeding one ton in weight.

5. Any vehicle owned, leased, operated, or controlled by any licensed contractor while necessarily in use in the construction, maintenance, or repair of a public works project, or by any highway carrier regulated by the Public Utilities Commission while transporting any materials to or from a public works project, when the bids for such project were opened prior to the adoption of the ordinance establishing this section, unless an alternate direct route is provided substantially within and by the City.

6. Tow trucks or moving vans providing a service on a street.

7. Transfer, operator, and contractor trucks, including trucks hauling disposables and recyclables, leaving and returning from a solid waste disposal site.

8. Street sweepers.

9. Emergency vehicles.

10. Recreational vehicles (as defined by California Health and Safety Code section 18009.3).

11. Any vehicle which is subject to Section 1021 to 1036 of the California Public Utilities Code.

12. Any state highway unless approved by the California Transportation Commission if required by California Vehicle Code Section 35701; or Caltrans if required by California Vehicle Code Section 35702.

13. Any portion of any street that is i) not within the City’s boundaries; or ii) which is not under the exclusive jurisdiction of City per California Vehicle Code Section 35701.

14. Any vehicle operated under a permit granted by the City Engineer.

10.20.080 Truck parking permits.

The City Engineer may issue permits to vehicles subject to provisions of Section 10.20.070(C) to park such vehicles in locations off "truck traffic routes" as specified in the permit, if the City Engineer determines that the issuance of such a permit will not result in damage to any City street and will not permit the violation of any City ordinance or state law. The permit shall be issued for a specified vehicle Ordinance No. 23-1740U Page 7 of 8
and for a specified parking area, and shall be visibly displayed on the vehicle at all times.

10.20.090 Enforcement.

The City may enforce this chapter in any manner permitted by law. A violation of this chapter shall be and is hereby declared to be a misdemeanor punishable by a fine not to exceed one thousand dollars ($1,000), a public nuisance, and contrary to the public interest, and shall, at the discretion of the City and without limitation on any other relief, create a cause of action for injunctive relief. Each day a violation occurs shall constitute a separate offense.

10.20.100 Weigh-in.

Any peace officer is authorized to require any person driving or in control of any vehicle which may be subject to this chapter and that is being operated on a street within the City other than on a truck traffic route, as designated under section

10.20.070 of this chapter, to proceed to any public or private scale available to weigh the vehicle for the purpose of determining whether a violation of this chapter has occurred.

10.20.110 Civil penalty; additional liability and indemnification for damage caused.

A. In addition to any fine imposed under section 10.20.090 of this chapter, any person who violates this chapter shall be liable and responsible for a civil penalty of one thousand dollars ($1,000) for each day such violation occurs.

The City may recover such civil penalty by either civil action or administrative citation. Such penalty shall be in addition to all other costs incurred by the City, including, without limitation, the City's staff time, investigation expenses, and attorney's fees.

B. In addition to any fine imposed under section 10.20.090 of this chapter, and any civil penalty imposed under section 10.20.110(A) of this chapter, any person operating a vehicle in violation of this chapter shall be liable, and shall indemnify and hold the City harmless, for any damage or liability to public facilities arising out of or related to any such violation. Such liability shall be in addition to all other costs incurred by the City, including, without limitation, the City's staff time, investigation expenses, and attorney's fees. The City may recover such liability, costs, and fees by either civil action or administrative citation.

C. Where the City proceeds by administrative citation in collecting either the civil penalty imposed by section 10.20.110(A) or the liability for damage caused under section 10.20.110(B), the responsible person must remit payment of the noticed costs, expenses, and/or fees to the City of Norwalk within forty-five (45) days of the issuance of the citation. The City shall provide the responsible person notice Ordinance No. 23-1740U Page 8 of 8
of the right to request an administrative hearing to challenge the cost recovery, and the time for requesting that hearing. The payment of any such costs shall be stayed upon a timely request for an administrative hearing made pursuant to chapter 1.18, and if such a request is made, shall remain stayed during the pendency of the administrative hearing process.

10.20.120 Challenge to administrative citation.

Any person dissatisfied with the City's issuance of an administrative citation under section 10.20.110 may request an administrative hearing to challenge the citation in accordance with chapter 1.18.

10.20.130 Remedies cumulative – Actions - Relationship to other laws.

The remedies provided under this chapter are cumulative and shall not restrict the City to any other remedy to which it is entitled under law or equity.

Nothing in this chapter shall be deemed to conflict with any penalty or provision under state law, or prohibit any conduct authorized by the state or federal constitutions. If any section, subsection, sentence, clause, phrase, or word of this chapter is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter.”

FOSTER RD

EXCELSIOR DR

BLOOMFIELD A VE

SHOEMAKER A VE

CARMENITA RD

NORWALK BLVD

PIONEER BLVD

STUDEBAKER RD

ROSECRANS A VE

FIRESTONE BLVD

ALONDRA BLVD

SANANTONIO
DR

IMPERIAL HWY
§¨¦
5 §¨¦
105
§¨¦
605
A
A
B
B
C
C
D
D
E
E
F
F
6 6
5 5
4 4
3 3
2 2
1 1
®
Date: 6/1/2023

PROPOSED

TRUCK ROUTES MAP
0 0.25 0.5 0.75 10.125
Miles

PROPOSED TRUCK ROUTES

CITY WIDE PROHIBITION

ON TRUCK TRAFFIC
BETWEEN 10 PM - 7 AM
(EXCEPT SHOEMAKER AVE, BETWEEN

EXCELSIOR DR AND ALONDRA BLVD)
Exhibit B
Attachment 2

FOSTER RD

EXCELSIOR DR

BLOOMFIELD A VE

SHOEMAKER A VE

CARMENITA RD

NORWALK BLVD

PIONEER BLVD

STUDEBAKER RD

ROSECRANS A VE

FIRESTONE BLVD

ALONDRA BLVD

SANANTONIO
DR

IMPERIAL HWY
§¨¦
5 §¨¦
105
§¨¦
605
A
A
B
B
C
C
D
D
E
E
F
F
6 6
5 5
4 4
3 3
2 2
1 1
®
Date: 6/1/2023

TRUCK ROUTES MAP
0 0.25 0.5 0.75 10.125
Miles

EXISTING TRUCK ROUTES
Attachment 3

EXHIBIT A
Title 10

VEHICLES AND TRAFFIC

10.20.070 Designated truck routes and truck parking.

A. Whenever any street or portion is designated by the City Council for use by commercial vehicles exceeding a gross weight (vehicle and load) of ten thousand (10,000) pounds, the City Engineer shall mark such street with signs reading as follows: “Truck Route.” The City Clerk shall maintain a list of such designated streets or portions and such vehicles shall not be permitted to use the routes or any other prohibited streets between the hours of 10:00 p.m. and 7:00 a.m. with the exception of Shoemaker Avenue between Excelsior Drive and Alondra Boulevard.

B. The operator of any commercial vehicle exceeding a gross weight (vehicle and load) of ten thousand (10,000) pounds shall drive only upon such designated truck routes, except when the use of another street is necessary to make pickups or deliveries of goods, wares or merchandise from or to any building or structure located on such restricted streets or to deliver materials to be used in the actual and bona fide repair, alteration, remodeling or other construction of any building or structure upon such restricted street, for which construction a City permit has been obtained.

C. No person shall park any commercial vehicle exceeding ten thousand (10,000) pounds in gross weight (vehicle and load) or ninety-six (96) inches in total exterior width (vehicle and load or combination) on any street other than a truck route designated pursuant to this chapter or upon any lot containing any residential premises, except when necessary for any of the pick-up and delivery activities set forth in subsection B of this section or under a permit granted by the City Engineer.

D. This section does not apply to school or passenger buses under the jurisdiction of the Public Utilities Commission, to commercial vehicles owned by a public utility or a licensed contractor when in use in the construction, installation or repair of any public utility, to any vehicle which is subject to the provisions of Sections 1031 through 1036 of the Public Utilities Code, or to any vehicle operated under a permit granted by the City Engineer.

D. This section does not apply to the following:

1. Passenger buses under the jurisdiction of the Public Utilities Commission.

Redline
version
Attachment 4
Ordinance No. 23-1740U Page 2 of 4

2. Any vehicle owned by a public utility or a licensed contractor which necessarily is in use in the construction, installation, or repair of any public utility.

3. School buses while carrying students to and from school.

4. Pickup trucks. For the purposes of this section, a "pickup truck" means a four-wheeled commercial motor vehicle commonly known as a "pickup truck," equipped with a permanently affixed open-box body and with a manufacturer's rated load capacity not exceeding one ton in weight.

5. Any vehicle owned, leased, operated, or controlled by any licensed contractor while necessarily in use in the construction, maintenance, or repair of a public works project, or by any highway carrier regulated by the Public Utilities Commission while transporting any materials to or from a public works project, when the bids for such project were opened prior to the adoption of the ordinance establishing this section, unless an alternate direct route is provided substantially within and by the City.

6. Tow trucks or moving vans providing a service on a street.

7. Transfer, operator, and contractor trucks, including trucks hauling disposables and recyclables, leaving and returning from a solid waste disposal site.

8. Street sweepers.

9. Emergency vehicles.

10. Recreational vehicles (as defined by California Health and Safety Code section 18009.3).

11. Any vehicle which is subject to Section 1021 to 1036 of the California Public Utilities Code.

12. Any state highway unless approved by the California Transportation Commission if required by California Vehicle Code Section 35701; or Caltrans if required by California Vehicle Code Section 35702.

13. Any portion of any street that is i) not within the City’s boundaries; or ii) which is not under the exclusive jurisdiction of City per California Vehicle Code Section 35701.

14. Any vehicle operated under a permit granted by the City Engineer.

Ordinance No. 23-1740U Page 3 of 4

10.20.080 Truck parking permits.

The City Engineer may issue permits to vehicles subject to provisions of Section 10.20.070(C) to park such vehicles in locations off "truck traffic routes" as specified in the permit, if the City Engineer determines that the issuance of such a permit will not result in damage to any City street and will not permit the violation of any City ordinance or state law. The permit shall be issued for a specified vehicle and for a specified parking area, and shall be visibly displayed on the vehicle at all times.

10.20.090 Enforcement.

The City may enforce this chapter in any manner permitted by law. A violation of this chapter shall be and is hereby declared to be a misdemeanor punishable by a fine not to exceed one thousand dollars ($1,000), a public nuisance, and contrary to the public interest, and shall, at the discretion of the City and without limitation on any other relief, create a cause of action for injunctive relief. Each day a violation occurs shall constitute a separate offense.

10.20.100 Weigh-in.

Any peace officer is authorized to require any person driving or in control of any vehicle which may be subject to this chapter and that is being operated on a street within the City other than on a truck traffic route, as designated under section

10.20.070 of this chapter, to proceed to any public or private scale available to weigh the vehicle for the purpose of determining whether a violation of this chapter has occurred.

10.20.110 Civil penalty; additional liability and indemnification for damage caused.

A. In addition to any fine imposed under section 10.20.090 of this chapter, any person who violates this chapter shall be liable and responsible for a civil penalty of one thousand dollars ($1,000) for each day such violation occurs.

The City may recover such civil penalty by either civil action or administrative citation. Such penalty shall be in addition to all other costs incurred by the City, including, without limitation, the City's staff time, investigation expenses, and attorney's fees.

B. In addition to any fine imposed under section 10.20.090 of this chapter, and any civil penalty imposed under section 10.20.110(A) of this chapter, any person operating a vehicle in violation of this chapter shall be liable, and shall indemnify and hold the City harmless, for any damage or liability to public facilities arising out of or related to any such violation. Such liability shall be in addition to all other costs incurred by the City, including, without limitation, the City's staff time, Ordinance No. 23-1740U Page 4 of 4
investigation expenses, and attorney's fees. The City may recover such liability, costs, and fees by either civil action or administrative citation.

C. Where the City proceeds by administrative citation in collecting either the civil penalty imposed by section 10.20.110(A) or the liability for damage caused under section 10.20.110(B), the responsible person must remit payment of the noticed costs, expenses, and/or fees to the City of Norwalk within forty-five (45) days of the issuance of the citation. The City shall provide the responsible person notice of the right to request an administrative hearing to challenge the cost recovery, and the time for requesting that hearing. The payment of any such costs shall be stayed upon a timely request for an administrative hearing made pursuant to chapter 1.18, and if such a request is made, shall remain stayed during the pendency of the administrative hearing process.

10.20.120 Challenge to administrative citation.

Any person dissatisfied with the City's issuance of an administrative citation under section 10.20.110 may request an administrative hearing to challenge the citation in accordance with chapter 1.18.

10.20.130 Remedies cumulative—Actions—Relationship to other laws.

The remedies provided under this chapter are cumulative and shall not restrict the City to any other remedy to which it is entitled under law or equity.

Nothing in this chapter shall be deemed to conflict with any penalty or provision under state law, or prohibit any conduct authorized by the state or federal constitutions. If any section, subsection, sentence, clause, phrase, or word of this chapter is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter.

City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Allan Perdomo, Director of Recreation and Park Services Christine Roberto, Public Services Manager
SUBJECT: PARK PROJECTS UPDATE
Background:

City Council authorized an amendment to the Fiscal Year 2022/23 budget on March 15, 2022 to fund projects at several City parks. Funding was in addition to capital projects that had already been approved for each of the parks. Projects included installation of playgrounds, pour-n-play surfacing for playgrounds that had previously been installed, lighting upgrades, installation of pergolas, remodeling of restrooms and snack bars, and other miscellaneous projects.

Staff have been working on projects and this report provides an update on their status:

•Playgrounds have been ordered and installation is anticipated by October/November 2023. An update will be provided by the vendor in late August or early September to confirm timelines as their manufacturing process is beginning to see improvements from COVID-19 delays.
•Pour-N-Play surfacing of several parks has been awarded and staff are working with the vendor for installations to begin in Summer 2023.
•Pergolas have been installed at Glazier and Vista Verde parks; New River Park and Ramona Park will be completed soon.
•The dog park fencing at Bob White Park will be installed in coming weeks. This project is part of the Proposition 68 Per Capita grant received from the California State Parks. A modular restroom building will be installed to complete the grant. Plan submittals are currently being reviewed and it is anticipated that the building will be installed before the end of the year.

The full list of projects is attached to the report with the status of each.

City Council June 6, 2023
Park Projects Update Page No. 2
4 0
4 Fiscal Impact:

Funding is included in the Capital Improvement Project Park Renovation Fund for each of the projects at the parks.

Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

The recommended action with further the City’s Strategic Plan Goal 2: Enhance maintenance and beautification practices.

Recommended Action:

Receive and file.

Attachments:

Park Projects Update List
Park Description Budget Lead Dept. Status CIP No. Funding Source 1 Bob White Park Dog Park / Restroom $ 243,000 Pub Svc Dog park fencing install
May/June 2023. Restroom by
end of year
737-70-7353 Prop 68 Allocated
funds - Exp. 6/30/24
2 Bob White Park Playground, ADA, lighting $ 450,000 Pub Svc Oct/Nov 2023 install - playground 743-70-7353 Park Reno Fund
3 Bob White Park Expansion of Parking Lot Pub Svc/Eng 4/21/23 Per CM review options
4 Bob White Park Parking lot lighting $ 100,000 Pub Svc To be incorporated with expansion of parking lot 743-70-7353 Park Reno Fund
5 Bob White Park LED lighting for campsite/park $ 60,000 Pub Svc Poles ordered 743-70-7353 Park Reno Fund 6 Bob White Park Block wall along railroad
Block wall along parking lot $ 94,000 Pub Svc Design work being completed
- railroad wall. Bids due June
2023 for parking lot wall.
743-70-7358 Park Reno Fund
7 Gerdes Park Ballfield lighting $ 300,000 Pub Svc 100% plan submittal May 2023. Bidding June 2023 743-70-7365 Park Reno Fund
8 Gerdes Park Laser leveling of ballfield $ 7,000 Pub Svc COMPLETE 743-70-7365 3504-2069 9 Gerdes Park Convert spray pool to splash pad $ 25,000 Pub Svc Bids due June 13, 2023 743-70-7365 Park Reno Fund 10 Gerdes Park Replace score board $ 12,000 Pub Svc COMPLETE 743-70-7365 Park Reno Fund 11 Gerdes Park Remodel snack bar $ 65,000 Pub Svc COMPLETE 743-70-7365 Park Reno Fund 12 Gerdes Park Grease Interceptor install for
snack bar Pub Svc Design being finalized 743-70-7365 Park Reno Fund 13 Gerdes Park Pour-N-Play playground surface $ 75,000 Pub Svc Install being scheduled 743-70-7365 Park Reno Fund 14 Gerdes Park Block wall along parking lot $ 31,000 Pub Svc Bids due June 2023 743-70-7358 Park Reno Fund 15 Glazier Park Pergola for BBQ area $ 20,000 Pub Svc COMPLETE 743-70-7338 Park Reno Fund 16 Glazier Park Pour-N-Play playground surface $ 75,000 Pub Svc Install being scheduled 743-70-7338 Park Reno Fund 17 Glazier Park
Privalink Fence - Excelsior
Greenbelt, remove shrubs,
concrete work
$ 60,000 Pub Svc Bids due June 2023 743-70-7358 Park Reno Fund Park Description Budget Lead Dept. Status CIP No. Funding Source 18 Hermosillo Park Master Plan Design/Construction $ 8,500,000 Engineering Design RFP to be released 437-70-7359 Prop 68 Grant Exp. 6/30/28
19 Hermosillo Park Master Plan Design/Construction $ 2,200,000 Engineering Design RFP to be released 438-70-7359 Measure A 20 Hermosillo Park Master Plan Design/Construction
(prior restroom project) $ 75,000 Engineering Design RFP to be released 743-70-7359 Park Reno Fund 21 Hermosillo Park Stormwater infiltration/capture
project $ 23,000,000 Engineering Planning SCW Program Funds
22 Hermosillo Park Well #9 installation $ 3,100,000 Engineering Planning 219 Army Corp of Engineers
23 Hermosillo Park Pour-N-Play playground surface $ 75,000 Pub Svc Install being scheduled 743-70-7359 Park Reno Fund 24 Holifield Park Concrete skate park $ 700,000 Recreation Design/Build RFP to be released June 2023 743-70-7377 Park Reno Fund
25 Holifield Park Replace snack bar roof $ 100,000 Engineering Eng. to solicit bids 743-70-7377 Park Reno Fund 26 Holifield Park Playground replacement $ 400,000 Pub Svc Oct/Nov 2023 install 743-70-7377 Park Reno Fund 27 Holifield Park LED walkway lights $ 40,000 Pub Svc COMPLETE 743-70-7377 Park Reno Fund 28 Holifield Park Convert ballfield lights to LED $ 450,000 Pub Svc Working with Syserco for options 743-70-7377 Park Reno Fund
29 Holifield Park Parking lot slurry seal $ 75,000 Engineering COMPLETE 743-70-7377 Park Reno Fund 30 Holifield Park Expansion - Tank Farm $ 1,260,000 Various Planning Phase 735-70-7357 RDA Proceeds 31 Lakeside Park Laser leveling ballfields $ 14,000 Pub Svc COMPLETE 101-30-3504 2069 account 32 Lakeside Park Pour-N-Play playground surface $ 75,000 Pub Svc Install being scheduled 743-70-7354 Park Reno Fund 33 Lakeside Park Installation of ballfield lighting $ 750,000 Pub Svc Working with Syserco for options 743-70-7354 Park Reno Fund
34 New River Park Playground replacement $ 350,000 Pub Svc Oct/Nov 2023 install 743-70-7355 Park Reno Fund 35 New River Park Pergola picnic area/concrete pad $ 40,000 Pub Svc Concrete work to be bid June 13, 2023 then pergola install 743-70-7355 Park Reno Fund Park Description Budget Lead Dept. Status CIP No. Funding Source 36 Norwalk Park Playground replacement $ 500,000 Pub Svc Oct/Nov 2023 install 743-70-7363 Park Reno Fund 37 Norwalk Park Bal. of funds for concept plan $ 15,420 Pub Svc Planning 743-70-7363 Park Reno Fund 38 Norwalk Park Playground restroom, park
amenities (Caltrans lots) $ 1,300,000 Pub Svc
Modular restroom being
considered, Caltrans
relinquishment of property
anticipated June/July 2023.

Measure A Funds
39 Norwalk Park Expand Sproul Reception Center $ 1,500,000 Recreation Planning 743-70-7863 Park Reno Fund 40 Norwalk Park Remodel restrooms near Teen
Center $ 200,000 Pub Svc
Under review pending
expansion of surrounding
areas
743-70-7363 Park Reno Fund
41 Norwalk Park Install LED lights for walkways $ 15,000 Pub Svc COMPLETE 743-70-7363 Park Reno Fund 42 Norwalk Park Rehabilitate Sproul Museum
(pending Barn expansion) $ 300,000 Recreation/ Pub Svc Planning 743-70-7863 Park Reno Fund
43 Ramona Park Laser leveling of ballfields $ 7,000 Pub Svc COMPLETE 101-30-3504 2069 account 44 Ramona Park Installation of ballfield lighting $ 350,000 Pub Svc Working with Syserco for options 743-70-7339 Park Reno Fund
45 Ramona Park Pour-N-Play playground surface $ 75,000 Pub Svc Install being scheduled 743-70-7339 Park Reno Fund 46 Ramona Park Install pergola at building $ 30,000 Pub Svc In process 743-70-7339 Park Reno Fund 47 Sara Mendez Park Expand patio area $ 97,631 Pub Svc CJ Const. to begin work June 2023 743-70-7342 Park Reno Fund
48 Sara Mendez Park Replace splash pad controller $ 5,000 Pub Svc COMPLETE 743-70-7342 Park Reno Fund 49 Vista Verde Park Playground replacement $ 350,000 Pub Svc Oct/Nov 2023 install 743-70-7361 Park Reno Fund 50 Vista Verde Park LED lighting upgrades $ 25,000 Pub Svc In process 743-70-7361 Park Reno Fund 51 Vista Verde Park Install pergola at building $ 12,000 Pub Svc COMPLETE 743-70-7361 Park Reno Fund 52 Vista Verde Park Block wall along railroad $ 138,000 Pub Svc Civil engineer design work being completed then bid 743-70-7358 Park Reno Fund
Park Description Budget Lead Dept. Status CIP No. Funding Source 53 Zimmerman Park Laser leveling of ballfields $ 21,000 Pub Svc COMPLETE 101-30-3504 2069 account 54 Zimmerman Park LED lighting upgrades $ 25,000 Pub Svc In process 743-70-7340 Park Reno Fund 55 Zimmerman Park Snack bar upgrades/remodel $ 30,000 Pub Svc Bidding June/July 2023 743-70-7340 Park Reno Fund 56 Zimmerman Park Convert ballfield lighting to LED $ 360,000 Pub Svc Working with Syserco for options 743-70-7340 Park Reno Fund
57 Zimmerman Park Block wall along railroad $ 85,000 Pub Svc Civil engineer design work being completed then bidding 743-70-7358 Park Reno Fund TOTAL $ 59,252,051
City Council Agenda Report
June 6, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Richard Rojas, Deputy City Manager
Salpy Kabaklian-Slentz, Management Analyst
SUBJECT: 2023 STRATEGIC PLAN
Background:

The City’s strategic planning process is a management tool for identifying the City’s past achievements, future goals and objectives and making decisions to achieve these objectives.

The planning process also assists the City in adapting to changes occurring within and outside the organization, and in directing the City’s efforts and resources to focus on its highest priorities.

The City Council and City’s management team began the 2023 Strategic Plan process in early 2023. At that time, each group participated in discussions with a consultant to identify critical success factors for the City, including City goals, trends and potential impacts on the community and City organization, and potential objectives. The feedback from these meetings guided the overall organizational goals that were developed in the Strategic Plan.

Staff from each of the City departments developed measurable tactics. The City Manager met with each of the City Council members to review the draft Strategic Plan; feedback received was incorporated into the final Strategic Plan.

The Norwalk 2023 Strategic Plan aims to pursue priorities defined by City Council, while also setting new goals by effectively integrating community needs. Key observations were made in politics and citizen activism, economy, demographics, service delivery, legislation, and social media.

Analysis:

Progress towards achieving the commitments in the 2023 Strategic Plan will be measured, monitored, and reported to City Council and to the community on an annual basis. Funding needed to achieve strategic goals will be reviewed as part of the City’s annual budget adoption

City Council June 6, 2023
2023 Strategic Plan Page No. 2
3 4
2 process. The 2023 Strategic Plan will be posted on the City’s website and made available to the public.

Fiscal Impact:

There is no fiscal impact associated with this action; however, funding may be appropriated in future budgets to meet the goals set forth in the Plan.

Citizens Advised:

N/A
Strategic Plan 2021 Implementation:

N/A
Recommended Action:

Staff recommends City Council approve the 2023 Strategic Plan.

Attachments:
2023 Strategic Plan