City Council Agenda Report
November 28, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer SUBJECT: AGREEMENT - CITYWIDE FISCAL YEAR 2023/24 PAVEMENT MANAGEMENT
PROGRAM UPDATE
Background:
The Los Angeles County Metropolitan Transportation Authority (METRO) and the State of California requires cities within Los Angeles County to have a Pavement Management Study (PMS) in place and update it every three years to qualify for certain federal, state, and local funding programs such as Propositions A and C and Measures M and R. The PMS provides a systematic approach to monitoring and managing the condition of roadway pavement in a cost- effective manner. The study’s results help determine the most appropriate locations and an effective/efficient approach to maintain roadway pavement.
Pavement is dynamic by nature whereby deterioration occurs constantly. A PMS update is typically conducted on a three-year cycle to reflect changes in pavement conditions, pavement maintenance histories, and maintenance strategies based upon budgetary constraints. For the City to continue receiving the local funds and remain compliant per METRO requirements, an update to the City’s PMS is necessary.
The City’s roadway system consists of approximately 81 section miles of arterials/collectors; 130.3 section miles of local streets; and 9.8 section miles of alleyway streets. The last PMS update was completed by Bucknam Infrastructure Group, Inc. (Bucknam) in September 2020. The services provided surveyed all arterial and collector routes to assist the City to comply with METRO PMS requirements.
To remain compliant with the METRO PMS requirement, staff requested a proposal from Bucknam for services to perform an update to the 2020 PMS.
The work scope (major tasks) for the PMS update includes at a minimum:
City Council November 28, 2023
Award of Contract - Pavement Management System Update Page No. 2 7 0
7 •Update Maintenance and Rehabilitation Activities, provides Bucknam with data/locations where recent work (roadway rehab) projects have completed. •Perform pavement condition survey, data collection, and MicroPAVER analysis to supplement the existing pavement database and establish updated street conditions and pavement condition index (PCI).
•Work with City staff to develop efficient preventive maintenance, repair and rehabilitation strategies and incorporate into the Cities Capital Improvement Program (CIP). •Prepare report for submittal to METRO for compliance.
PMS update services are estimated to be completed within eight months from issuance of the Notice to Proceed.
Bucknam has performed similar work for over 39 cities within California including the cities of Lynwood, South Gate, Bellflower, and Rosemead. Their work has been satisfactory. Staff is recommending that Bucknam perform a PMS update that will furnish studies, maps, reports, and software that best fit the needs of the City. The proposed cost for the services is $59,840.
Fiscal Impact:
Adequate funds are available per the approved Fiscal Year 2023/24 CIP Budget. No General Fund monies will be used.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council award a contract to Bucknam Infrastructure Group, Inc., in the amount of $59,840 for Professional Engineering Services for Fiscal Year 2023/24 Pavement Management System Update; and authorize the City Manager to execute the agreement and any amendments within his signing authority, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
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