City Council Agenda Report
December 5, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Jay Kasondra, Engineering Technician
SUBJECT: PROJECT NO. 7242 – RESOLUTION NO. 23-71 – BUDGET AMENDMENT –
AWARD OF CONTRACT AND CONSTRUCTION INSPECTION SERVICES
AGREEMENT AMENDMENT FOR EXCELSIOR DRIVE AND BLOOMFIELD
AVENUE SPEED FEEDBACK SIGN IMPROVEMENTS, ENGINEER'S
REPORT NO. 23-22
Background:
On August 7, 2023, City staff advertised for the Speed Feedback Sign Improvements. Work includes for supply and installation of four speed feedback signs at the intersection of Excelsior Drive and Bloomfield Avenue.
On August 28, 2023 one bid was received with the following result:
Ranking Contractors Bid Amount
1 Sterndahl Enterprises LLC $96,000
After review, the City Engineer elected to re-bid the project due to the single bid being 56% above the engineer’s estimate and a lack of bids received for this project.
On October 16, 2023, staff re-advertised the subject project and on November 13, 2023 received two bids as shown:
Ranking Contractors Bid Amount
City Council December 5, 2023
Project No. 7242 – Resolution No. 23-71 – Budget Page No. 2 Amendment, Award of Contract, and Contract Amendment
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7 1 Select Electric, Inc. $64,720
2 Sterndahl Enterprises LLC $96,000
The Engineer’s Estimate for the project is $53,500.
Staff reviewed the bids, evaluating accuracy, costs, experience, and references. As a result, staff recommends awarding the project to the apparent lowest responsible and responsive bidder, Select Electric, Inc. (contractor), based on their pricing and qualifications.
Inspection support services shall be provided by Onward Engineering. The inspector will ensure the contractor performs the work in compliance to the contract plans and specifications.
Fiscal Impact:
The budget for construction and inspection services is as follows:
Construction: $64,720
15% Contingency: $9,700
Inspection $10,080
Total Construction Budget: $84,500
Construction is tentatively scheduled to begin late January 2024, and the project has 20 working days to complete from the issuance of the Notice to Proceed.
Funding for this project is available through approved/available Fiscal Year 2023/24 Measure “M” Bond proceeds. No General Fund Monies are used for this project. Unexpended funds are available for reprogramming.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2: Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods; Objective 1 - Re-invest in existing and aging infrastructure.
City Council December 5, 2023
Project No. 7242 – Resolution No. 23-71 – Budget Page No. 3 Amendment, Award of Contract, and Contract Amendment
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7 Recommended Action:
Staff recommends City Council:
a. adopt Resolution No. 23-71, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2023/24 ADOPTED BUDGET TO APPROPRIATE AVAILABLE MEASURE “M” BOND PROCEEDS TO PROJECT NO. 7242 – EXCELSIOR DRIVE AND BLOOMFIELD AVENUE SPEED FEEDBACK SIGN IMPROVEMENTS, in the amount of $19,500; b. award a construction contract to Select Electric, Inc. for Project No. 7242 – Excelsior Drive and Bloomfield Avenue Speed Feedback Sign Improvements, in the amount of $64,720; and authorize the City Manager to execute any amendments or change orders provided there is funding in the budget, and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney; and c. approve Amendment No. 4 to the agreement with Onward Engineering to expand the scope of work to provide Inspection services for Project No. 7242 in an amount of $10,080; and authorize the City Manager to execute the amendment provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
1. Resolution No. 23-71
2. Location Map