City Council Agenda Report
December 5, 2023
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, Principal Civil Engineer
SUBJECT: AGREEMENT AMENDMENT NO. 7 FOR TRAFFIC ENGINEERING SERVICES Background:
On May 16, 2017, City Council awarded a contract to Willdan Engineering (Willdan) to provide City traffic engineering services. The term was initially for five years and will expire on December 31, 2023. The following amendments were approved by City Council under this contract:
Amendment No. Execution Date Description
1 9/19/2018 Named Farhad Iranitalab as City Traffic Engineer and named Vanessa Munoz as City Representative.
2 6/27/2022 Extended the Agreement term through June 30, 2023 and increased the contract amount.
3 7/6/2023 Extended the Agreement term through December 31, 2023.
4 7/20/2023 Increased the contract amount for the 2023 Citywide Engineering and Traffic Survey, in the amount of
$16,508.67
5 9/13/2023 Increased the contract amount and add additional services for Project No. 7236, in the amount of
$31,062.
City Council December 5, 2023
Agreement Amendment No. 7 for Traffic Engineering
Services
Page No. 2
6 7
8 6 10/17/23 Increased the contract amount and add additional services for Project No. 7933 in the amount of
$53,704.
Capital improvement and operational projects (CIP) currently in progress requires California Environmental Quality Act (CEQA) clearance, design/review, and construction efforts. Private development projects require plan check of proposed design of off-site improvements and anything that provides services to the public. The previous and current ongoing projects and programs also require traffic engineering review and oversight. These projects typically entail traffic signal improvements; ongoing management of the City adopted speed hump program; the on-going citywide multi-faceted traffic and related requests; all of which require review, analysis, and technical responses. This represents just some of the responsibilities and projects traffic engineering and related work items routinely address. There have also been a few large traffic signal improvement projects in progress during the past five years requiring Willdan’s technical expertise such as Project No. 7933 – Excelsior Drive Striping Modifications and Project No. 7236 - Traffic Signals at 166 th Street and Clarkdale Avenue. These projects are federally funded through the Highway Safety Improvement Program. It is essential to maintain Willdan’s involvement, as they have been vital to traffic engineering review, consulting, advising, and providing recommendations for CIP projects.
Serving as the City’s Traffic Engineer, Willdan has been essential in traffic and various engineering capacities, for the review of and recommendations for many projects that are occurring throughout the City to insure impacts are identified, addressed and mitigated.
Currently, Joanne Itagaki from Willdan Engineering has been serving in the capacity of Deputy Traffic Engineer. Ms. Itagaki has served the City of Norwalk through Willdan Engineering as Deputy Traffic Engineer for over 13 years. Ms. Itagaki has tendered her retirement effective December 15, 2023. Willdan proposed to assign Reggie Greene to assume the role of Deputy Traffic Engineer.
To acquire new consulting services, the procurement process normally calls for solicitation of a Request for Proposal (RFP). This is typically a four to six month process to solicit, review, analyze, award and engage these professional services. A six-month extension of these services would provide staff the time necessary to conduct new solicitation for the traffic engineering services. Based on the above information and review by staff, extending the traffic engineering services with Willdan for six months in Fiscal Year (FY) 2023/24 allows for CIP projects progress to continue; allows for the City’s adopted neighborhood traffic management program to continue, grow, and adapt; and provides City staff adequate time for the RFP process to reacquire traffic- engineering services. Staff recommends extending the existing traffic engineering services contract with Willdan for six months in FY 2023/24 to maintain continuity and proper coordination of the provided traffic engineering services to the City. Services provided will be managed through the City Engineer’s office and appropriate staff.
City Council December 5, 2023
Agreement Amendment No. 7 for Traffic Engineering
Services
Page No. 3
6 7
8 Fiscal Impact:
N/A
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council approve:
a. assignment of Reggie Greene from Willdan Engineering to service the contract in the capacity as Deputy Traffic Engineer; and
b. Amendment No. 7 to the Willdan Agreement extending the term through June 30, 2024 to continue providing traffic engineering services; and authorize the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney.
Attachments:
N/A