City Council Agenda Report
February 6, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer John P. Ramirez, AICP, Director of Community Development Mario Mera, Engineering Division Manager
Damian Rosales, Special Projects Coordinator
Rosio Medina, Senior Management Analyst
SUBJECT: PROJECT NO. 7936 – AWARD OF CONTRACT AND RESOLUTION NO. 24-07 – BUDGET AMENDMENT FOR CURB RAMP REPLACEMENTS – ENGINEER’S REPORT NO. 23-24
Background:
On October 3 2023, City Council adopted Resolution No. 23-60, amending the FY 2023/24 adopted budget to appropriate Community Development Block Grant (CDBG) funds to the Capital Improvement Program; specifically, local streets in Pavement Management Zone 28 bounded by Pioneer Boulevard, Excelsior Drive, Norwalk Boulevard, and Hopland Street. CDBG funding includes rehabilitation to curb ramps, gutters, and street paving.
In an effort to expedite the prompt execution of funds to meet CDBG expenditure deadlines, the scope of work described for Zone 28 was revised to focus on pedestrian mobility and expanded to curb ramp improvements exclusively.
On December 8, 2023, the City solicited competitive bids for curb ramp replacements. The project work is in Zone 28 and in other eligible CDBG census tracts within citywide Pavement Management Zones. Roadway improvements for Zone 28 will be funded through Road Maintenance and Rehabilitation Account (RMRA), created by Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017.
On January 4, 2024 eight bids were received in response to the bid solicitation. Pursuant to the Bidders Package Compliance Analysis Report provided by Michael Baker International dated January 9, 2024, and in concurrence with the City Attorney’s Office, two of the bids (CJ Concrete
City Council February 6, 2024
Project No. 7936 – Award of Contract
Resolution No. 24-07 – Budget Amendment
Page No. 2
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9 Construction, Inc. for $535,800.00 and We R Builders, Inc. for $564,000.00) were rejected as non-responsive for failing to provide all required forms related to CBDG certifications. In the event that a valid bid protest is submitted, Staff recommends that pursuant to Norwalk Municipal Code §3.20.220(C), the Purchasing Authority determine that the award should not be staying pending resolution of the protest as this may jeopardize the CDBG funding for the project. Costs submitted by bidders were based on estimated bid quantities as provided in the bid specifications and the remaining six responsible and responsive bidders provided the following bids:
Bidder Bid
Kalban, Inc. $ 573,400
Towo Enterprise, Inc. $ 611,000
NPI Concrete $ 657,090
FS Contractors, Inc. $ 737,900
CT&T Concrete Paving, Inc. $1,029,300
Onyx Paving Company, Inc. $1,222,000
Kalban, Inc. of Santa Clarita is deemed the lowest responsive and responsible bidder. The contractor has completed similar projects for the Cities of Azusa, Huntington Park, Pomona, and Torrance. Staff has verified that the contractor has a current valid contractor’s license and has confirmed the similar work they performed with other agencies as their reference.
Project costs are estimated as follows:
Construction Cost $573,400 Construction Contingency $ 26,600 Total Estimated Construction $600,000 Construction is tentatively scheduled to start March 2024 and is estimated to be completed in June.
Fiscal Impact:
Project expenditures are funded through Fiscal Year 2023/24 approved/available CDBG funds.
No General Fund monies are used for this project. Unexpended funds will be available for reprogramming.
Citizens Advised:
N/A
City Council February 6, 2024
Project No. 7936 – Award of Contract
Resolution No. 24-07 – Budget Amendment
Page No. 3
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9 Strategic Plan 2023 Implementation:
The recommended actions will further the City’s 2023 Strategic Plan Goal 2: Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods; Objective 1 - Re-invest in existing and aging Infrastructure.
Recommended Action:
Staff recommends City Council:
a. adopt Resolution No. 24-07, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2023/24
ADOPTED BUDGET TO APPROPRIATE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO PROJECT NO. 7936 – CURB RAMP REPLACEMENTS, in the amount of $615,267; and
b. award a contract to Kalban, Inc. in an amount of $573,400 for Project No. 7936, Curb Ramp Replacements; and authorize the City Manager to execute the amendment including potential change orders, up to the approved retention amount, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
1. Resolution No. 24-07
2. California Levine Act Statement
3. Bid Package Compliance Analysis Report