City Council Agenda Report
February 6, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Christine Roberto, Public Services Manager
Gabriela Garcia, Senior Management Analyst
SUBJECT: AWARD CONTRACT FOR RE-ROOF PROJECT - SPROUL MUSEUM AND
HOLIFIELD PARK MAIN SNACK BAR
Background:
On December 5, 2023, the City advertised a Request For Bids to provide labor and materials to replace the roofing at the Sproul Museum and the Holifield Park Main Snack Bar. The work at the Sproul Museum will include removal of the existing cedar plank shingles, repairs to any damaged rafter boards, installation of plywood sheeting, replacement of fascia boards and trim, and installation of new shake shingles that will match the profile and pattern of the adjacent Sproul Reception Center roof. Work at the Holifield Park Snack Bar will include removal of existing clay tile roof, replacement of any damaged fascia board, and installation of a new shake shingle roof, which is rated for high impact. This will substantially reduce damage from errant foul balls that may hit the roof.
Four contractors attended the mandatory pre-bid meeting on December 14, 2023. One bid was received, however it was deemed non-responsive as the bid did not include the required documentation or bonds. Staff extended the bid deadline to January 17, 2024, and one bid was received with the following results:
Bidder Bid Amount
Associated Construction Services Group $116,770.00
Associated Construction Services Group submitted a responsive and responsible bid for the work.
Staff has verified references for satisfactory completion of similar projects. Construction and project costs are estimated as follows:
City Council February 6, 2024
Award Contract for Re-Roof Project
at Sproul Museum and Holifield Main Snack Bar
Page No. 2
7 7
2 Sproul Museum
Bid Amount $47,900
Contingency – 25% $11,975
Total Estimated Cost $59,875
Holifield Park Main Snack Bar
Bid Amount $68,870
Contingency – 10% $ 6,887
Total Estimated Cost $75,757
Due to the age of the Sproul Museum and unknown issues that will not be able to be investigated until the roof is removed, staff is recommending a higher than normal contingency amount to address unforeseen conditions and repairs.
Work is tentatively scheduled to begin early February 2024 at the Sproul Museum, followed by the Holifield Snack Bar roof, and is anticipated to take approximately 30 days to complete both projects.
Fiscal Impact:
Funding for this project is available in the approved Fiscal Year 2023/24 Capital Project Park Renovation Fund budget.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2 - Work in partnership with our community to achieve safe and livable neighborhoods - Objective 1 - Re-invest in existing and aging infrastructure.
Recommended Action:
Staff recommends City Council award a contract to Associated Construction Services Group in the amount of $116,770 for replacement of roofs at the Sproul Museum and the Holifield Park Main Snack Bar; and authorize the City Manager to execute the contract and change orders or amendments up to the approved contingency amount, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
SB 1439 Contribution Form