City Council Agenda Report
February 6, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Allan Perdomo, Director of Recreation and Park Services Sonia Batres, Recreation Superintendent
SUBJECT: REQUEST FOR USE OF CIVIC CENTER LAWN FOR ANNUAL CARNIVAL Background:
The Norwalk Lions Club is requesting to host their annual carnival on the Civic Center Lawn from May 23 through May 27, 2024. The application also includes set-up and break down time.
The proposed dates do not conflict with any scheduled City events. The requested dates are as follows:
Set Up Dates and Times:
•Monday through Wednesday, May 20-22 from 7:00 a.m. – 10:00 p.m. •Thursday, May 23 from 7:00 a.m. – 5:00 p.m.
Carnival Dates and Hours of Operation
•Thursday, May 23 from 5:00-10:00 p.m.
•Friday, May 24 from 5:00-11:00 p.m.
•Saturday, May 25 from 2:00-11:00 p.m.
•Sunday, May 26 from 2:00-11:00 p.m.
•Monday, May 27 from 2:00-10:00 p.m.
Break Down Dates and Times:
•Tuesday, May 28 – Thursday, May 30, 2024 from 8:00 a.m. - 7:00 p.m.
For a permit to be issued, the Norwalk Lions Club will be required to provide the following*:
•Site Plan
•Business License
City Council February 6, 2024
Request for Use of Civic Center Lawn Page No. 2
7 6
9 •Certificate of Insurance and Additional Insured Endorsement •Generator Permit
•Marketing Plan
•Waste Management Plan
•Portable Restroom Contract
•OSHA Permit verification for mechanical rides
•Final Financial Statement
•Hold Harmless Waiver
•Security/Safety Plan
•Food Truck Business Licenses
*Requirements may vary by event.
The City will enforce all carnival rules and regulations for the safe operation of a special event on City property. Estimated costs are as follows:
Carnival Permit Fee $335 Special Event Permit Fee $60 Business License Fee ($100 per day/5 days) $500 Electrical and Safety permit fees $658 Security Deposit (refundable) $1,000 Total Fees $2,553
Applicants are also required to submit a completed Financial Report due no later than ten days after the conclusion of the carnival activity.
Fiscal Impact:
City staff will conduct a post-event inspection with the carnival organizer to determine if any damages were incurred during their reservation time frame. Any additional costs will be at the expense of the carnival organizer.
Citizens Advised:
N/A
City Council February 6, 2024
Request for Use of Civic Center Lawn Page No. 3
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9 Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council approve the special event permit for the Norwalk Lions Club Carnival scheduled to take place from May 23 through May 27, 2024 on the Civic Center lawn, including the set-up and breakdown dates.
Attachments:
1. Special Event Application_Lions Club Carnival
2. Event Site Plan