City Council Agenda Report
February 6, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Allan Perdomo, Director of Recreation and Park Services Sonia Batres, Recreation Superintendent
SUBJECT: REQUEST FOR USE OF CIVIC CENTER LAWN FOR A FLAG FOR HEROES EVENT
Background:
The American Legion is requesting to host the American Legion’s “Flags for Heroes” event on the Civic Center Lawn on May 27, 2024. The proposed dates do not conflict with any scheduled City events. The requested dates are as follows:
Set up Dates:
•Saturday, May 25- Sunday, May 26, 2024 between the hours of 9 a.m.-6:00 p.m.
Event Date
•Monday, May 27, 2024 from 9:00 a.m.-6:00 p.m.
Break down Date:
•Monday, May 27, 2024 from 6:00-9:00 p.m.
For a permit to be issued, the American Legion will be required to provide the following*:
•501(c)3 Non-Profit Status Verification
•Site Plan
•Business License
•Certificate of Insurance and Additional Insured Endorsement •Marketing Plan
•Health Permit
•Waste Management Plan
•Portable Restroom Contract
City Council
Request for Use of Civic Center Lawn
February 6, 2024
Page No. 2
7 7
0 •Hold Harmless Waiver
•Vendor/Exhibitor List
*Requirements may vary by event.
The City will enforce all carnival rules and regulations for the safe operation of a special event on City property. Estimated costs are as follows:
*Special Event Permit Fee $160
Security Deposit (refundable) $1,000
Total Fees $1,160
*Fee confirmed upon non-profit verification.
Fiscal Impact:
City staff will conduct a post-event inspection with the event organizer to determine if any damages were incurred during their reservation time frame. Any additional costs will be at the expense of the event organizer.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council approve the special event permit for the Flag for Heroes event scheduled to take place on May 27, 2024 on the Civic Center Lawn.
Attachments:
1. Special Event Application_American Legion
2. Site Plan