City Council Agenda Report
February 20, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: James C. Parker, Executive Director of Regional Transportation Theresa Clark, Transit Administration Officer
Janet Welde, Senior Management Analyst
SUBJECT: PROJECT NO. 7865 - AGREEMENT TO PROVIDE PROJECT MANAGEMENT,
CONSTRUCTION MANAGEMENT, AND INSPECTION SERVICES FOR
TRANSPORTATION/PUBLIC SERVICES FACILITY PHASE III
IMPROVEMENTS
Background:
Norwalk Transit System (NTS) issued a Request for Proposal (RFP) No. 24-731 to provide professional services for Project Management, Construction Management, and Inspection Services for the Transportation/Public Services Facility Phase III Improvements which will include the following:
Interior Modifications:
Transit Operations: (1) Relocation of Bus Operator Locker Room, (2) Remodel Dispatch to accommodate Vestibule with Transaction Window/Counter, (3) Additional Supervisor Workstations, (4) Creation of a Small Supervisor Conference Room, and (5) Restructure Operations Manager/Administration Assistant Offices.
Equipment Maintenance: (1) Expand Mechanic’s Locker Room, and (2) Create Storekeeper’s Office.
Customer Service: Remodel Customer Service Lobby with new dedicated Heating, Ventilation, and Air Conditioning (HVAC) System.
Transit Administration: (1) Relocate Supply/Copier Room, (2) Restructure Transit Admin.
Officer’s Office, and (3) Relocate HR Payroll Technician’s Office.
City Council February 20, 2024
Agreement – Project No. 7865 – Facility Improvements Page No. 2 7 8
4 Exterior Modifications:
Civic Center Gate: Install new entry gate and fencing.
Three proposals were received from the following firms: (1) Onward Engineering (Onward), (2) MARRS Services, Inc. (MARRS), and (3) PSOMAS.
NTS staff evaluated the proposals in keeping with the following RFP requirement criteria:
Qualifications, Related Experience, Proposed Project Team, Detailed Work Plan and Completeness of Responses. This resulted in the following ranking of the proposals:
Firm Total Score
1 PSOMAS 93%
2 MARRS Services 92%
3 Onward Engineering 85%
After the initial ranking, each firm was interviewed by NTS staff to obtain additional feedback as it relates to overall experience with managing a tenant improvement project including project management to construction management, proposed team, and regulatory compliance. This resulted in the following overall final ranking of the proposers:
Firm Total Score
1 PSOMAS 96%
2 Onward Engineering 90%
3 MARRS Services 88%
NTS staff conducted a one-on-one interview with PSOMAS and confirmed their qualifications to perform services under the terms and conditions of the Scope of Work; and utilization of sub- consultants. Pursuant to NTS staff request for Best-and-Final offer (BAFO), PSOMAS revised their submitted Price Sheet and reduced their total price by $77,838, thereby resulting in a BAFO of $814,634. NTS staff determined that PSOMAS’ BAFO of $814,634 was fair and reasonable in keeping with prevailing labor rates and wages.
Fiscal Impact:
The total cost of $814,634 for Project Management, Construction Management, and Inspection Services will be funded through the use of Federal Transit Administration (FTA) 5307 Formula Grant in the amount of $635,415 and Prop A Local Return funds in the amount of $179,219.
City Council February 20, 2024
Agreement – Project No. 7865 – Facility Improvements Page No. 3 7 8
4 These funds are included in the Fiscal Year 2023/24 Transportation Department capital budget and there is no impact to the general fund.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council approve an agreement with PSOMAS for Project Management, Construction Management, and Inspection Services for the Tenant Improvement Project in the amount of $814,634 from February 21, 2024 through April 30, 2025; and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.
Attachments:
SB 1439 - Campaign Contribution Form