City Council Agenda Report
February 20, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: James C. Parker, Executive Director of Regional Transportation Theresa Clark, Transit Administration Officer
Janet Welde, Senior Management Analyst
SUBJECT: AGREEMENT PROJECT MANAGEMENT, DESIGN SERVICES,
CONSTRUCTION MANAGEMENT, AND INSPECTION SERVICES FOR BUS
STOP EQUITY PROJECT
Background:
Norwalk Transit System (NTS) issued a Request for Proposal (RFP) No. 24-731 for a professional services agreement for Project Management, Design Services, Construction Management, and Inspection Services for NTS’s Bus Stop Equity Project (BSEP) for improvement to bus stops within the City. The purpose of the BSEP is to modernize and upgrade the bus stops to alleviate the harmful climate impacts on NTS’s patrons by installing amenities that will protect patrons from the intense heat and wet weather.
Four proposals were received from the following firms: (1) Onward Engineering (Onward), (2) MARRS Services, Inc. (MARRS), (3) PSOMAS, and (4) Virginkar & Associates, Inc. (Virginkar).
Virginkar’s proposal was rejected based on failure to follow instructions from the RFP as it relates to the cost proposals not being submitted separately.
NTS staff evaluated the remaining three proposals in keeping with the following RFP requirement criteria: qualifications, related experience, proposed project team, detailed work plan and completeness of responses. This resulted in the following ranking of the proposals:
Firm Total Score
1 Onward Engineering 94%
2 PSOMAS 92%
3 MARRS Services 92%
City Council February 20, 2024
Agreement – Onward Engineering Page No. 2
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2 After the initial ranking, each firm was interviewed by NTS staff to obtain additional feedback as it relates to overall experience with managing a BSEP including project management to construction management, design criteria, proposed team, and regulatory compliance. This resulted in the following overall ranking of the proposers:
Firm Total Score
1 Onward Engineering 97%
2 PSOMAS 96%
3 MARRS Services 88%
Onward’s total cost proposal of $500,660 for the BSEP was determined to be fair and reasonable in keeping with prevailing labor rates and wages. Onward will be managing the project from design phase to installation of the bus stop shelters and amenities.
Fiscal Impact:
The total project estimated cost of $500,660 will be will be funded through the use of Transit Reserves. These funds are included in the Fiscal Year 2023/24 Transportation Department capital budget and there is no impact to the general fund.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council approve an agreement with Onward Engineering for Project Management, Design Services, Construction Management, and Inspection Services for the Bus Stop Equity Project in the amount of $500,660 from February 21, 2024 through December 31, 2026; and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.
Attachments:
SB 1439 - Campaign Contribution Form