City Council Agenda Report
April 16, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Ozzie Ramos, Director of Public Safety
Richard Newton, Emergency Preparedness Manager
Jazmine Salas, Management Analyst
SUBJECT: APPROVAL OF INCIDENT MANAGEMENT SOFTWARE PURCHASE Background:
As part of the Fiscal Year 2024 Mid-Year budget revision, City Council authorized $40,000 for the purchase of incident management software to support disaster response, special events, and day-to-day operations. Staff reviewed a number of providers and ultimately determined that WebEOC provided by Juvare was best suited to meet the needs of the City. WebEOC currently provides incident management software to a number of jurisdictions across the country including Los Angeles County and California States Emergency Operations Centers.
WebEOC will give staff and partner agencies a common operating picture that can be accessed on any computer or mobile device with an internet connection and allow EOC Staff and Field Responders to have access to the same information as soon as it becomes available. Additionally, staff will have access to checklists, action plans, and other important documents needed during a response. The program also features GIS tools that will allow EOC Staff to produce maps in a matter of moments and immediately send them to responders in the field. Finally, WebEOC’s Continuity Planning Tool will be vital to the development of the city’s first Continuity of Government plan.
Fiscal Impact:
This program is available through an existing purchasing agreement with CDW-G and includes a one-time setup fee of $17,531.91 and an annual subscription fee of $21,012 which have both been included in the existing budget. Future subscription fees will be offset with the elimination of $17,463 in Nixle program fees as the City transitions to Rave Alerts, which is provided by the California Governor’s Office of Emergency Services at no cost.
City Council April 16, 2024
Approval of Software Purchase Page No. 2
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1 Citizens Advised:
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Strategic Plan 2023 Implementation:
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Recommended Action:
Staff recommends City Council approve a software agreement with Juvare through CDW-G to provide incident management software in the amount of $38,543.91 from April 16, 2024 to April 16, 2025; and authorize the City Manager to execute the agreement and any amendments provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.
Attachments:
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