City Council Agenda Report
May 7, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/ City Engineer Mario Mera, Engineering Division Manager
Run Chen, P.E., Principal Civil Engineer
SUBJECT: AGREEMENT AMENDMENT NO. 7 - ENGINEERING SERVICES FOR CAPITAL IMPROVEMENT PROJECT NO. 7929 - LOCAL STREET REHABILITATION PROGRAM - ZONE 19 PHASE 2 AND PROJECT NO. 7927 LOCAL STREET REHABILITATION PROGRAM - ZONE 3 PHASE 2
Background:
The City’s Local Streets Rehabilitation Program identifies areas within the City (Zones) where road repairs will be performed using Measure M and Measure R funding. These projects qualify for funding under the Los Angeles County Metropolitan Transportation Authority’s guidelines for both Measure R and Measure M. Zone 19 is among the zones identified for street rehabilitation.
Local Street Rehabilitation Zone 19 Phase 1 consisting of concrete improvements of curbs, gutters, sidewalks, and ADA ramps was completed and accepted by City Council on October 17, 2023.
On February 15, 2022, the City awarded an Agreement to Onward Engineering for the design of Capital Improvement Project No. 7929 – Local Street Rehabilitation Zone 19 Phase 2.
The City is ready to proceed with Phase II and has received a proposal from Onward to provide design services for Zone 19 Phase 2 in the amount of is $340,400. The firm’s team consists of a project manager, civil engineer, design engineer, surveyors, geotechnical engineers, and support staff. To ensure Onward work progress and timely resolution of conflicts, the firm will be monitored by the City Engineer to protect the City’s interests.
On August 12, 2022, the City executed Amendment No. 2 to the agreement with Onward Engineering for Construction Management services for CIP Project No. 7927 – Local Street Rehabilitation Zone 3 Phase 1. Included in Amendment No. 2 were additional Construction Management services for Zone 3 Phase 1 in the amount of $87,830.
City Council May 7, 2024
Amendment No. 7 - Project No. 7929 – Professional Engineering Services
Page No. 2
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6 Following the execution of the professional services agreement to Onward, the City subsequently executed Amendments 3 through 6 to provide for additional services needed for Zone 3 Phase 2 Construction Management. Summary of the agreement and amendments are as follows:
Item Date Change Amt Balance Description
Agreement 03/22/22 $340,000 $ 340,000 Zone 19 Phase 2 Design Amend 1 07/29/22 $400 $ 340,400 Zone 19 Phase 2 Design Amend 2 09/21/22 $87,830 $ 428,230 Zone 3 Phase 1 CM Services Amend 3 06/08/23 $25,000 $ 453,230
Zone 3 Phase 1 CM Additional CM
Services
Amend 4 07/27/23 $119,893 $ 573,123 Zone 3 Phase 2 CM Services Amend 5 09/18/23 $4,045 $ 577,188 Zone 3 Phase 1 CM Close Out Amend 6 10/24/23 $ 27,245 $ 604,413 Zone 3 Phase 2 CM Materials Testing Amend 7 Pending $27,100 $ 631,513
Zone 19 Design support during
construction
Amend 7 Pending $5,180 $ 636,693
Zone 3 Phase 2 CM Additional Materials
Testing
Approval of Amendment No. 7 is requested to provide:
•additional funding in the amount of $27,100 to provide for the necessary design support during construction for Zone 19 Phase 2. The project plans did not incorporate the rehabilitation of Firestone Boulevard frontage road between Rosecrans Avenue and Bloomfield Avenue. Onward was tasked to amend the project design to incorporate Firestone Boulevard, and the contractor was issued a change order on February 20, 2024 to construct the improvements, and
•additional funding in the amount of $5,180 to provide additional materials testing for Zone 3, Phase 2 due to the materials overage encountered on Zone 3 Phase 2 construction.
Fiscal Impact:
The City has available Bond proceeds consisting of Measure M and Measure R monies. No General Fund monies will be used for the project.
The following is a breakdown of the estimated total project costs:
Design Costs $ 340,400
Zone 3 Ph I CM Services $ 116,875
Zone 3 Ph II CM Services $ 147,138
Amendment No. 7 $ 32,280
Total Estimated Costs: $ 636,693
City Council May 7, 2024
Amendment No. 7 - Project No. 7929 – Professional Engineering Services
Page No. 3
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6 Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2: Invest in Street Infrastructure.
Recommended Action:
Staff recommends City Council authorize Amendment No. 7 to the agreement with Onward Engineering in the amount of $32,280 to provide design services for Project No. 7929, Local Streets Rehabilitation Program - Zone 19 Phase 2 and Streets; Project No. 7927, Local Streets Rehabilitation Program – Zone 3 Phase 2 Streets; and authorize the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney.
Attachments:
1. Zone 19 Map
2. Zone 3 Map
3. Amendment No. 7