City Council Agenda Report
June 4, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: John P. Ramirez, Director of Community Development
Sandra Duran, Senior Management Analyst
SUBJECT: AGREEMENT AMENDMENT NO. 2 FOR ON-CALL COMMUNITY
DEVELOPMENT CONSULTANT SERVICES AND ADDITIONAL SERVICES Background:
On November 7, 2023, City Council approved an agreement with The Code Group, Inc. (VCA) to provide on-call Community Development Consultant and Additional Services intended to support Community Development and other City departments with staff augmentation services, priority projects, long-range planning projects, technical review and preparation for environmental review documents. The agreement was approved for an amount not-to-exceed $150,000 annually for a three-year term and ends October 2026.
Amendment No. 1 increased the maximum compensation amount of the contract to $150,000 annually as approved. The contract with VCA currently helps offset staff shortages in the Building and Planning Divisions. Community Development Department (Department) has used the following services since the contract was executed: Building Inspection Services, Building Official Services, Senior Permit Techician Services, and Planning Manager Services. The Department is working closely with the Human Resources Department to recruit for the vacant positions and has multiple recruitments underway.
VCA provides community development services to minimize response time, create staff efficiencies, and enhance customer service. Serving cities, counties, and firms throughout California, they’ve developed a reputation for quality work and ease of collaboration. Many of their employees have worked in the public sector and give a unique insight into the process of using consultants and the expectations of the City. VCA employs a wide range of professionals to fit the City’s needs, including: Licensed Structural Engineer, Licensed Professional Engineer, Licensed Architect, ICC Plans Examiner, ICC Permit Technician, ICC Building Inspector, ICC Combination Inspector, ICC Building Official, CASp, Grading Inspector, Code Enforcement, Fire
City Council June 4, 2024
Community Development Consultant and Additional Services Agreement Amendment No. 2
Page No. 2
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5 Protection Engineer/Fire Marshal, and AICP Planner. The continued services needed from VCA require additional funding in the amount of $225,000 for the term ending in October 2024.
Fiscal Impact:
Due to personnel cost savings from vacant Community Development Department positions there is funding available in the current Fiscal Year 2023/24 Adopted Budget and proposed Fiscal Year 2024/25 Budget for the on-call services.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goals: 1 - Provide high quality customer service to the community; 2 - Work in partnership with our community to achieve safe and livable neighborhoods; and 3 – Create and sustain a resilient and economically prosperous City.
Recommended Action:
Staff recommends City Council approve Amendment No. 2 to the agreement with The Code Group, Inc. for on-call professional Community Development Consultant and Additional Services, in an amount not to exceed $375,000 through October 25, 2024; and authorize the City Manager to execute the amendment, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
N/A