City Council Agenda Report
June 18, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, P.E., Principal Civil Engineer
Andrew Del Carpio, Assistant Engineer
SUBJECT: AWARD OF PROFESSIONAL SERVICES AGREEMENT – CITYWIDE INSPECTION SERVICES – ENGINEER’S REPORT NO. 24-05
Background:
The Engineering Division issues approximately 600 permits a year for varying work types within the public right-of-way that is performed by utility companies, developers, and residences. In addition, the City has several capital improvement projects programmed for future years that may involve of streets rehabilitation, replacement of undersized and deteriorated water and sewer mains, and installation of traffic signals.
On-call inspection services provided by a qualified firm are necessary to insure compliance and that the work is done properly to construction specifications/codes. Work performed within the public right-of-way requires issuance of an encroachment of permit issued by the Engineering Division as stated above. On-Call inspection services would also catch non-permitted work and cursory review of traffic controls by the City’s maintenance operation. An inspector can also assist staff with reviewing construction plans of the aforementioned capital improvement projects, which could minimize field conflicts or additional cost during construction.
On February 5, 2024, city staff solicited a Request for Proposal (RFP 24-762) for Citywide Inspection Services for FY 24-25 through FY 27-28. On March 7, 2024, 13 proposals were received and reviewed by a panel of city staff. Proposals were reviewed for accuracy, relevant experience, proposed team, and references.
The top 3 ranking firms from the evaluation are as follows:
City Council June 18, 2024
Award of Professional Services Agreement – Citywide Inspection Services
Page No. 2
8 6
9 1. Onward Engineering
2. Wildan
3. Transtech
Onward Engineering was the top-ranked firm. Need to state basic info for how/what ranked them above the others. Staff recommends City Council approve award of a professional services agreement with Onward Engineering for a term of 3 years with 2 optional one-year extensions.
Fiscal Impact:
The Fiscal Year 2024/25 budget includes funding for citywide inspection services.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2: Work in partnership with our community to achieve safe & livable neighborhoods; reinvest in existing and aging infrastructure; improve timeliness of project delivery.
Recommended Action:
Staff recommends City Council award a Professional Services Agreement to Onward Engineering in the amount of $170,000 for citywide inspection services; and authorize the City Manager to execute the Professional Services Agreement and any amendments, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
1. Levine Act Statement.