City Council Agenda Report
June 18, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Jacqueline Koontz, P.E., Senior Civil Engineer
Julio Gonzalez, Associate Engineer
SUBJECT: PROJECT NO. 7442 - AGREEMENT AMENDMENT NO. 1 AND ACCEPTANCE
OF WORK FOR WATER MAIN REPLACEMENT ON PIONEER BOULEVARD FROM 160TH TO 166TH STREET
Background:
On June 7, 2023, City Council approved a Contract with Stephen Doreck Equipment Rentals, Inc. (Doreck) and Z&K Consultants, Inc. (Z&K) for Project No. 7442, Water Main Replacement on Pioneer Boulevard from 160th to 166th Street (Project). The project scope of work includes new water mainline, water service laterals, water customer connections, water quality sampling stations, fire hydrants, advanced metering infrastructure smart water meters and street restoration. The project was completed satisfactorily on February 7, 2024. Project acceptance was postponed until now due to negotiations during project closeout.
The following is a breakdown of the project’s original estimated total costs:
Construction Cost $ 2,747,515
Contingency (15%) $ 412,127
Management, Inspection, & Testing $ 287,284
City Staff Time (4%) $ 109,901
Total Estimated Cost: $ 3,556,827
The Project incurred delays and increased costs due to weather, sampling stations, conflicts with unknown underground utilities, additional water service connections and street restoration.
Additional costs were offset by credits for a substitution of trench restoration materials and reducing the number of water valves and pipe connections.
City Council June 18, 2024
Project No. 7442 - Agreement Amendment and Acceptance of Work Page No. 2 9 0
3 Due to changes and delays with construction, the Project incurred additional costs for Construction Management, Inspection, and Testing Services provided by Z&K in the amount of $47,086.
The following is a breakdown of actual construction costs.
Project Accounting Costs
Budgeted Amount – Water Enterprise Fund
Budgeted Amount – Proposition C
$3,606,484.00
$1,001,500.00
Construction/Contractor Costs (Doreck) $3,160,616.33
Construction Inspection Services (Z&K) $ 334,370.00
Equipment Costs (Water Meters) $ 6,833.34
City Staff Time $ 73,191.47
Environmental Compliance $75.00
Total Expenditures $3,575,086.15
To date, $635,565.29 has been expensed against Proposition C Funds. Total expenses to date from the Water Enterprise Fund are $2,939,520.86.
Fiscal Impact:
There are adequate Water Enterprise Funds and Proposition C funding per the approved Fiscal Year 2023/24 Capital Improvements Project Budget to cover costs for additional Construction Management, Inspection, and Testing Services.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2: Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods; Objective 1: Re-invest in existing and aging infrastructure.
City Council June 18, 2024
Project No. 7442 - Agreement Amendment and Acceptance of Work Page No. 3 9 0
3 Recommended Action:
Staff recommends City Council:
a. approve Amendment No. 1 to professional services agreement with Z&K Consultants, Inc. in the amount of $47,086 for a total amount not-to-exceed $334,370 for Construction Management, Inspection, and Testing Services for Project No. 7442, Water Main Replacement on Pioneer Boulevard from 160th to 166th Street; and authorize the City Manager to execute the amendment, on behalf of the City, in a form approved by the City Attorney; and
b. accept the work for Stephen Doreck Equipment Rentals, Inc. in the amount of $3,160,616.33, and Z&K Consultants, Inc. in the amount of $334,370.00, for Project No. 7442, Water Main Replacement on Pioneer Boulevard from 160th to 166th Street.
Attachments:
N/A