City Council Agenda Report
November 19, 2024
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Jay Kasondra, Engineering Technician
SUBJECT: PROJECT NO. 7241 - AWARD OF CONSTRUCTION CONTRACT -
STUDEBAKER AND HALCOURT TRAFFIC SIGNAL MODIFICATION /
RESOLUTION NO. 24-59 - BUDGET AMENDMENT
Background:
On June 24, 2024 staff issued an invitation for bids for the construction of Project No. 7241 - Studebaker and Halcourt Traffic Signal Modification. The project area is located at the intersection of Studebaker Road and Halcourt Avenue.
The project will improve the safety aspects for the pedestrian crossing and reduce the potential for pedestrian-vehicle conflict by improving the crosswalk to a proper signalized intersection which includes pedestrian walk movement, along with improved traffic phases for vehicle movements. The project scope includes replacement of the traffic signal at 11711 Studebaker Road, as well as replace existing traffic signal poles, and controller equipment on Studebaker Road at the entrance to Studebaker Elementary School.
On July 22, 2024, the City received seven bids with the following results:
Ranking Contractors Bid Amount
1 Select Electric, Inc. $489,480.00
2 PTM General Engineering Services $491,091.00
3 Crosstown Electrical & Data, Inc. $509,987.00
City Council November 19, 2024
Project No. 7241 – Award of Contracts and Resolution No. 24-59, Budget Amendment
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4 Servitek Electric, Inc. $530,092.00
5 Alfaro Communications Construction, Inc. $559,993.23
6 Baker Electric & Renewables LLC $581,548.00
7 DBX, Inc. $740,625.00.
The Engineer’s Estimate for the project is $560,000.
Staff reviewed the bids, evaluating accuracy, costs, experience, and references. As a result, staff recommends awarding the construction contract for the project to the lowest apparent bidder, PTM General EngineeringServices, based upon their pricing and qualifications.
Construction Management (CM) & Construction Inspection (CI):
On August 19, 2024, staff issued a request for proposals for Construction Management and Inspection services for this project. On September 9, 2024, the City received four proposals.
Staff reviewed the proposals evaluating project scope understanding, experience, and references of proposers. Staff recommends awarding the contract to Southstar Engineering and Consulting, Inc. for CM & CI services for Project No. 7241 – Studebaker and Halcourt Traffic Signal Modification.
The following is an estimated cost breakdown of the total project costs:
Construction Cost: $ 491,091
Contingency (15%): $ 73,664
Construction Management & Inspection: $ 106,350 Total Estimated Cost: $ 671,105
The construction start date is estimated for December 2024. The project has 220 working days to complete from issuance of the Notice to Proceed. The contract time includes the necessary time to fulfill preconstruction requirements, place the order for new equipment and materials, and to complete construction of the project.
Fiscal Impact:
As part of the approved Fiscal Year 2024/25 budget, funding included for this project is as follows:
Street Renovation Funds (FY 2024/25 Budget) $600,000 Street Renovation Funds (Resolution) $ 72,000 Totals: $672,000
City Council November 19, 2024
Project No. 7241 – Award of Contracts and Resolution No. 24-59, Budget Amendment
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No General Fund monies are allocated for this project. Unused construction dollars will be returned to the Street Renovation Fund and made available for reprogramming.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended actions will further the City’s 2023 Strategic Plan, Goal 2 Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods, Object 1, Re-invest in existing and aging infrastructure.
Recommended Action:
Staff recommends City Council:
a. adopt Resolution No. 24-59, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2024/25
ADOPTED BUDGET TO APPROPRIATE STREET RENOVATION FUNDS TO PROJECT NO. 7241 - STUDEBAKER AND HALCOURT TRAFFIC SIGNAL, in the amounts $72,000; and
b. award a contract to PTM General Engineering Services, for construction of Project No. 7241 – Studebaker and Halcourt Traffic Signal Modification, in the amount of $491,091 with up to the 15% contingency if necessary; and authorize the City Manager or his designee to execute the contract and any amendments within the 15% contingency, on behalf of the City, in a form approved by the City Attorney; and c. award a contract to Southstar Engineering and Consulting, Inc., in the amount of $106,350, for Construction Management and Inspection services for Project No. 7241 - Studebaker and Halcourt Traffic Signal Modification; and authorize the City Manager to execute the contract, on behalf of the City, in a form approved by the City Attorney.
Attachments:
1. Resolution No. 24-59
2. Project No. 7241 Map
3. Levine Act Statements