City Council Agenda Report
February 4, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Run Chen, Principal Civil Engineer
Jay Kasondra, Engineering Technician
SUBJECT: PROJECT NO. 7235 – AWARD OF CONTRACTS - INTELLIGENT
TRANSPORTATION SYSTEMS IMPROVEMENT ALONG IMPERIAL
HIGHWAY FROM SAN GABRIEL RIVER TO SHOEMAKER AVENUE -
RESOLUTION NO. 25-06, BUDGET AMENDMENT
Background:
On February 5, 2024 staff issued an invitation for bids for the construction of Project No. 7235 – Intelligent Transportation Systems Improvement along Imperial Highway from San Gabriel River to Shoemaker Avenue. Work at the City Maintenance Yard and Traffic Operations Center (TOC) was added to this project.
The project along Imperial Highway includes traffic signal and ITS improvements, such as installing signal cabinets, service enclosures, conduit, traffic poles and mast arms, luminaires, vehicle and pedestrian signal heads, accessible push buttons, video detection systems, closed circuit television (CCTV) cameras, fiber optic cable, advanced controllers, malfunction monitoring units, and ethernet switches. Work at the City Maintenance Yard involves installing conduit, fiber optic cable, splice vaults, and a fiber distribution unit, and integrating the upgraded controller into the existing Centracs Advanced Traffic Management System (ATMS).
Additionally, Americans with Disabilities Act (ADA) ramps along the corridor are being reconstructed.
At Imperial Highway and Hoxie Avenue, improvements include constructing a 12' right turn bay in the westbound direction, reconstructing the ADA ramp, sidewalk, curb, gutter, catch basin, and asphalt concrete, and installing a new concrete collar to connect the catch basin to the existing pipe. The northwest pedestrian ramp is also being upgraded to ADA standards. Traffic signal modifications include new poles, pull boxes, and conduit, along with signing and striping updates.
City Council February 4, 2025
Project No. 7235 – Award of Contracts & Resolution No. 25-06 – Budget Amendment
Page No. 2
1 2
1 3
On April 1, 2024, the City received five bids with the following results:
Ranking Contractors Bid Amount
1 DBX, Inc. $7,086,300
2 Select Electric, Inc. $7,365,411
3 Crosstown Electrical & Data, Inc. $7,583,219
4 Baker Electric & Renewables LLC $7,957,686
5 Elecnor Belco Electric, Inc. $8,059,753
The Engineer’s Estimate for the project is $4,403,400.
After review, the City Engineer elected to re-bid with a revised project scope that took into account changes to the scope and potentially cost-savings adjustments.
On May 31, 2024, staff re-advertised the subject project, and on June 24, 2024 received four bids with the following results:
Ranking Contractors Base Bid
Amount
Additive
Alternate Bid
Amount
Total Bid
Amount
1 Elecnor Belco Electric, Inc. $5,162,433 $718,194 $5,880,627 2 DBX, Inc. $5,251,524 $503,255 $5,754,779
3 Comet Electric, Inc. $5,452,105 $484,659 $5,936,764
4 Select Electric, Inc. $5,461,535 $623,863 $6,085,398
The Engineer’s Estimate for the project is $4,350,000.
Staff reviewed the bids, evaluating accuracy, costs, experience, and references. As a result, staff recommends awarding the construction contract for the project to the lowest apparent bidder, DBX, Inc., based upon their pricing and qualifications.
Construction Management (CM) & Construction Inspection (CI):
On July 22, 2024, staff issued a request for proposals for Construction Management and Inspection services for this project. On August 12, 2024, the City received four proposals. Staff reviewed the proposals evaluating project scope understanding, experience, and references of proposers. Staff recommends awarding the contract to Transtech Engineers, Inc. for CM & City Council February 4, 2025
Project No. 7235 – Award of Contracts & Resolution No. 25-06 – Budget Amendment
Page No. 3
1 2
1 3
CI services for Project No. 7235 – Intelligent Transportation Systems Improvement along Imperial Highway from San Gabriel River to Shoemaker Avenue.
The following is an estimated cost breakdown of the total project costs:
Construction Cost: $ 5,754,779
Contingency (15%): $ 863,217
Construction Management & Inspection: $ 714,450 Total Estimated Cost: $ 7,332,446
The construction start date is estimated for March 2025.
Fiscal Impact:
As part of the approved Fiscal Year 2024/25 budget, funding included for this project is as follows:
A budget amendment is required to increase the FY24/25 budget in order to secure additional funding necessary to complete the project.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended actions will further the City’s 2023 Strategic Plan, Goal 2 Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods, Object 1, Re- invest in existing and aging infrastructure.
Project 7235
Funding
City Approved
Budget
YTD Spent /
Encumbered
Available For
Construction
Prop C 1,166,000$ 158,602$ 1,007,398$
Measure R 1,785,000$ -$ 1,785,000$
METRO - Measure R 3,380,400$ 450,939$ 2,929,461$ Building Renovation Fund 926,000$ -$ 926,000$ Total 7,257,400$ 609,541$ 6,647,859$
Prop C 684,587$
Total Construction Cost 7,332,446$
Additional Funding - Resolution
City Council February 4, 2025
Project No. 7235 – Award of Contracts & Resolution No. 25-06 – Budget Amendment
Page No. 4
1 2
1 3
Recommended Action:
Staff recommends City Council:
a. adopt Resolution No. 25-06, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2024/25
ADOPTED BUDGET TO APPROPRIATE PROPOSITION C FUNDS TO PROJECT NO. 7235 – INTELLIGENT TRANSPORTATION SYSTEMS IMPROVEMENT ALONG IMPERIAL HIGHWAY FROM SAN GABRIEL RIVER TO SHOEMAKER AVENUE, in the amount of $684,587; and
b. award a contract to DBX, Inc., for construction of Project No. 7235 – Intelligent Transportation Systems Improvement along Imperial Highway from San Gabriel River to Shoemaker Avenue, in the amount of $5,754,779 with up to the 15% contingency if necessary; and authorize the City Manager or his designee to execute the contract and any amendments within the 15% contingency, on behalf of the City, in a form approved by the City Attorney; and
c. award a contract to Transtech Engineers, Inc., in the amount of $714,450, for Construction Management and Inspection services for Project No. 7235 - Intelligent Transportation Systems Improvement along Imperial Highway from San Gabriel River to Shoemaker Avenue; and authorize the City Manager to execute the contract, on behalf of the City, in a form approved by the City Attorney.
Attachments:
1. Resolution No. 25-06
2. Project Map
3. Campaign Contribution Form