City Council Agenda Report
April 15, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, Principal Civil Engineer
Andrew Del Carpio, Assistant Engineer
SUBJECT: PROJECT NO. 7935 - AWARD OF CONTRACT - CONSTRUCTION AND
CONSTRUCTION SUPPORT SERVICES AND CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR LOCAL STREETS
REHABILITATION PROGRAM - ZONES 2, 9, AND 29, ENGINEER'S REPORT NO. 25-04
Background:
On December 16, 2024, staff solicited bids for construction for the Local Streets Rehabilitation Project No. 7935. The project area is located within City Pavement Management Zones 2, 9, and 29.
The work scope involves improvements to Asphalt Concrete pavement, cross gutters, curb and gutters, Americans with Disabilities Act curb ramps, signing, striping, loop detector replacements, and traffic control.
On January 23, 2025, the City received four bids. Below are the following results:
Rank Contractors Amount
1 All American Asphalt $ 5,922,140.25
2 Sully-Miller Contracting Company $ 6,040,000.00 3 Sequel Contractors, Inc. $ 6,134,991.75
4 Excel Paving Company $ 7,758,970.86
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The Engineer’s Estimate for the project is $10,346,770.00.
Staff reviewed the bids, evaluating accuracy, costs, experience, and references. As a result, staff recommends awarding the project to the apparent lowest responsible and responsive bidder, All American Asphalt (contractor), based on their pricing and qualifications.
On February 7, 2025, the City advertised a Request For Proposal for construction management and inspection services for the project. On March 10, 2025, a total of 12 proposals were received with two of them deemed non-responsive. Below are the list of firms:
Rank Firm
1 Willdan Engineering
2 Archico Design Build, Inc.
3 LAE Associates, Inc.
4 Ally Construction Services
5 Fountainhead Consulting Corporation
6 MHJ General and Electrical Contractors, Inc.
7 Onward Engineering
8 Southstar Engineering & Consulting, Inc.
9 SPECS Engineering Group
10 TKE Engineering, Inc.
11 Transtech Engineers
12 Z&K Consultants
Staff reviewed the proposals, evaluating accuracy, costs, experience, and references. As a result, staff recommend selecting Willdan Engineering to provide construction management and inspection services for this project.
A construction engineering support services agreement was approved on December 5, 2023 with Kimley-Horn and Associates, Inc. (Kimley-Horn), design engineer. Services provided are clarification/interpretation of construction documents; review and recommend approval of project required submittals; review and recommendations related to change orders; attend construction meetings (as needed); conduct a final site visit with the project team to verify completion of the work.
To date, two contract amendments to the Kimley-Horn Agreement were issued to provide additional scope of work including utilities investigation, soils boring, design of alley improvements, and supplemental design revisions subsequent to city pavement value engineering efforts. With the requested contract Amendment No. 3, the total contract value increases to $1,496,840 as shown below:
Kimley-Horn Agreement $ 986,590.00
PSA Amendment 1 $ 3,750.00
PSA Amendment 2 $ 96,400.00
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PSA Amendment 3 $ 410,100.00
Total Contract Amount $ 1,496,840.00
The following is an estimated cost breakdown of the estimated total project costs:
Construction Cost: $ 5,922,140.25
Contingency (15%): $ 888,321.04
CM & Insp. Services: $ 163,324.00
Design Support: $ 410,100.00
Total Estimated Cost: $ 7,383,885.29
From the award date, the estimated start date is May 2025, and the project has 90 working days to complete from issuance of the Notice to Proceed.
Fiscal Impact:
Project expenditures are funded through Fiscal Year 2024/25 approved/available California Senate Bill 1 Road Maintenance Rehabilitation Account and Measure M Local Return Funds.
No General Fund Monies are used for this project.
Citizens Advised:
N/A.
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2: Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods; Objective 1 - Re-invest in existing and aging infrastructure.
Recommended Action:
Staff recommends City Council:
a. award a contract to All American Asphalt in the amount of $5,922,140.25 for construction services; and
b. award a contract to Willdan Engineering in the amount of $163,324.00 for construction management and inspection services; and
c. approve Amendment No. 3 to the agreement with Kimley-Horn and Associates, Inc. in the amount $410,100 to provide professional engineering services for design and construction support for Project No. 7935 (Zones 2, 9 and 29) for a total not to exceed contract amount of $1,496,840;
d. and authorize the City Manager to execute the contracts with All American Asphalt and Willdan Engineering including amendments up to the 15% contingency, provided there is funding in the budget and Amendment No. 3 with Kimley-Horn and Associates, Inc., on behalf of the City, in forms approved by the City Attorney.
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Attachments:
1. Location Map
2. Contract Amendment No. 3