City Council Agenda Report
April 15, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Allan Perdomo, Director of Recreation and Park Services Sonia Batres, Recreation Superintendent
SUBJECT: REQUEST FOR USE OF CIVIC CENTER LAWN FOR LIONS CLUB CARNIVAL Background:
The Norwalk Lions Club is requesting to host their annual carnival on the Civic Center Lawn from May 19 through May 29, 2025. The request also includes set-up and break down times. The proposed dates do not conflict with any scheduled City events. The requested dates are as follows:
Set Up Dates and Times:
•Monday through Wednesday, May 19-21 from 7:00 a.m. – 10:00 p.m. •Thursday, May 22 from 7:00 a.m. – 5:00 p.m.
Carnival Dates and Hours of Operation
•Thursday, May 22 from 5:00 – 10:00 p.m.
•Friday, May 23 from 5:00 – 11:00 p.m.
•Saturday, May 24 from 2:00– 11:00 p.m.
•Sunday, May 25 from 2:00-11:00 p.m.
•Monday, May 26 from 2:00-10:00 p.m.
Break Down Dates and Times:
•Tuesday, May 27 – Thursday, May 29, 2025 from 7:00 a.m. – 10:00 p.m.
For a permit to be issued, the Norwalk Lions Club will be required to provide the following*:
•Site Plan
•Business License
•Certificate of Insurance and Additional Insured Endorsement
City Council April 15, 2025
Request for Use of Civic Center Lawn Page No. 2
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•Generator Permit
•Marketing Plan
•Waste Management Plan
•Portable Restroom Contract
•OSHA Permit verification for mechanical rides
•Final Financial Statement
•Hold Harmless Waiver
•Security/Safety Plan
•Food Truck Business Licenses
*Requirements may vary by event.
The City will enforce all carnival rules and regulations for the safe operation of a special event on City property. Estimated costs are as follows:
Carnival Permit Fee $335 Special Event Permit Fee $60 Business License Fee ($100 per day/5 days) $500 Electrical and Safety permit fees $658 Security Deposit (refundable) $1,000 Total Fees $2,553
Applicants are also required to submit a completed Financial Report due no later than ten days after the conclusion of the carnival activity.
Fiscal Impact:
City staff will conduct a post-event inspection with the carnival organizer to determine if any damages were incurred during their reservation time frame. Any additional costs will be at the expense of the carnival organizer.
Citizens Advised:
N/A
Strategic Plan 2023-2025 Implementation:
N/A
City Council April 15, 2025
Request for Use of Civic Center Lawn Page No. 3
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Recommended Action:
Staff recommends City Council approve the special event permit for the Norwalk Lions Club Carnival for May 19 – 29, 2025.
Attachments:
Special Event Application Lions Club Carnival