AMENDMENT NO. 2 TO
AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment No. 2 (“First Amendment”), is entered into as of March 30, 2025, and is to that certain Agreement for Professional Services between the City of Norwalk, a California municipal corporation (“City”) and Intergraphics Company, a California corporation (“Consultant”) dated September 1, 2023 (“Original Agreement”).
RECITALS
A. On September 1, 2023, the City and Consultant entered into the Agreement to utilize services of Consultant as an independent contractor to provide professional printing services for the City’s Norwalk Now newsletter.
B. The parties amended the agreement (“First Amendment”) to add the City’s new Norwalk’s Future newsletter, reduced the term of the Agreement to June 30, 2024, and amended the compensation as follows:
C. The parties extended the term of the First Amendment (“Term Extension”) to extend the term of the Agreement to June 30, 2025.
D. City and Consultant desire to amend the Agreement to extend the term. The Parties therefore agree as follows:
Section 1.The term of the Agreement set forth in Section 2 is hereby extended to June 30, 2026 unless sooner terminated as provided in Section 13 of the Agreement.
Section 2.Section 3.1 of the Agreement is hereby supplemented to include the following language at the end of Section 3.1:
As full compensation for Consultant’s Services provided under this Agreement for the period from July 1, 2025 through June 30, 2026, City shall pay Consultant a maximum amount of compensation not exceed Eighty-two Thousand and Six Hundred and Thirty Two Dollars ($82,632.00) at the rates listed in Exhibit B of the Agreement.
Section 3.Except as amended by this Second Amendment, all other provisions of the Agreement, as amended by the First Amendment and its Extension Agreement, shall remain unaltered and in full force and effect. In the event of a conflict between the provisions of this Second Amendment and the provisions of the Agreement, the First Amendment, and the Extension Agreement, the provisions of this Second Amendment shall control.
The Parties are executing this Second Amendment on the date stated in the introductory clause.
The parties are signing this First Amendment on the date stated in the introductory clause.
CITY OF NORWALK
By: ___
Jesus M. Gomez, City Manager
Date:_______________
ATTEST:
By: ___
Theresa Devoy, CMC, City Clerk
APPROVED AS TO FORM:
By: ___
Arnold M. Alvarez-Glasman,
City Attorney
Intergraphics Company
a California corporation
By:
Name:
Title:
By:
Name:
Title:
(Please note, two signatures required
for corporations under Cal. Corp.
Code, § 313, unless corporate
documents authorize only one person
to sign this Agreement on behalf of
the corporation.)
EXHIBIT A
SCOPE OF SERVICES
To ensure the success of this newsletter, Consultant will first collaborate closely with the City of Norwalk to obtain a thorough understanding of the design elements and art files to be submitted. If there is anything that needs improving or simplification, the vendor will provide guidance to the City to ensure a high-quality print-ready file every time. This will allow me to preset an efficient production plan that aligns with your vision.
To meet the requirements of the RFP, we will employ a three-step process:
1: Work with your design team to prepare proofs for printing and update USPS delivery statistics to mailing data.
2: Schedule print production with partner suppliers.
3: Prepare the Norwalk Now and Norwalk’s Future newsletters for fast and efficient delivery to City Hall and corresponding Post Office.
Once the design is finalized, Consultant will work with your design team to resolve any challenges with file preparation. Upon establishing that your art files are optimal for printing we will then move into the approval stage.
A hard copy digital proof will be presented to the city for final approval. Any minor corrections or updates can be approved via email with a PDF proof or if the city requires a hard copy proof, an updated proof will be presented for approval. Once the newsletter is approved, Consultant will oversee press approval as the newsletter is printing to insure color on our state-of-the-art UV press or heat-set web press. This is to ensure the highest quality output for every newsletter while remaining cost-effective. My experienced press technicians will also oversee the production process, performing regular quality control checks to ensure accuracy and consistency. Upon completion of the printing process, we will then trim and fold the Norwalk Now newsletter to its final size (17” x 22”, quarter-fold to 8.5” x 11”) and the Norwalk’s Future to its final size (17”x11”, half fold to 8.5”x11”), and bundle it in convenient bundles matched to the mailing data.
Moving on to the mailing process. Consultant will carefully update the mailing data during the approval stage to expedite a fast and efficient simplified mailing. This includes production of the facing slips that identify every bundle, and every carrier route for the City of Norwalk, ensuring a complete, and accurate mailing, meeting compliance with US Postal regulations. Consultant will then prepare all postal forms required by the post office, insuring weight and counts to verify delivery to the bulk mail unit.
Consultant will also build a strong relationship with your post office bulk mail clerk to ensure prompt delivery of your newsletters to your residents. This Includes verifying postage funds are present in the City of Norwalk postal permit prior to printing. – to include delivery of postage funds from City Hall to the USPS.
EXHIBIT B
FEE SCHEDULE
Consultant shall provide the services described in Exhibit A, Scope of Services in an amount not to exceed $82,632.00 (total cost for both publications) from July 1, 2025 to June 30, 2026, with an option for a one-year extension.
Description Unit price per issue Total cost for 12
issues
NORWALK NOW
a. Paper Stock: 70 lb. coated paper b. Paper Size:
22X17
c.Ink: Full color / Full bleed
d.Fold: Quarter folded
e.No. of pages: 4 Pages
f.Quantity: 30,000 per issue. Publishing
twelve (12) issues per year.
g.Proofs: Digital only
$ 4,782.00 $ 57,384.00
Sort and Delivery to USPS – 29,158 copies
Per USPS specifications. Bound and identified by
face sheet per USPS route information.
Balance of approx. 150 packed in cartons and
delivered to Norwalk City Hall.
$625.00 $7,500.00
Sales Tax $0.00 $0.00
SUBTOTAL $5,407.00 $64,884.00
Description Unit price per issue Total cost for 3
issues
NORWALK’S FUTURE
Description: 4-PAGE NEWSLETTER, 8.5" X 11"
Artwork: HI-RES FILES SUPPLIED
Color: 4/4
Size: 11" X 17", FOLD TO 8.5" X 11"
Material: OPTION 2: 80# GLOSS COVER
Delivery: LOCAL
Quantity: 30,000 per issue. Publishing two (2)
issues per year.
Finishing: HALF FOLD
Proofs: DIGITAL
$ 5,291.00 $ 15,873.00
Sort and Delivery to USPS – 29,158 copies
Per USPS specifications. Bound and identified by
face sheet per USPS route information.
Balance of approx. 150 packed in cartons and
delivered to Norwalk City Hall.
$625.00 $1,875.00
Sales Tax $0.00 $0.00
SUBTOTAL $5,916.00 $17,748.00
Note: California Regulation 1541.5. for Printed Sales Messages exempts this newsletter from sales tax.
Any additional changes to specifications not included in this RFP are subject to revision and approval by client. For example: producing address labels to accommodate a separate mailing file. The City of Norwalk Zip Code 90650 currently has 29,150 active addresses for businesses and residents per USPS data 8/1/2023. This Proposal includes preparing a simplified bulk mailing for up to 29,158 addresses.
Additional deliveries to different post offices outside of the City of Norwalk will be billed at an additional cost ($90.00) included. Intergraphics Co. will work in good faith to resolve any discrepancies not included in this RFP.