City Council Agenda Report
June 3, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, Principal Civil Engineer
Andrew Del Carpio, Assistant Engineer
Nathan Garcia, Assistant Engineer
SUBJECT: PROJECT NO. 7235 – AMENDMENT NO. 3 – DESIGNER CONSTRUCTION
SUPPORT SERVICES FOR INTELLIGENT TRANSPORTATION SYSTEMS
IMPROVEMENTS ALONG IMPERIAL HIGHWAY FROM SAN GABRIEL RIVER TO SHOEMAKER AVENUE, ENGINEER'S REPORT NO. 25-10
Background:
On June 30, 2017, the City and ADVANTEC Consulting Engineers, Inc. (ADVANTEC), Design Engineer, entered into a Professional Services Agreement to provide Design Services for Imperial Highway Intelligent Transportation System (ITS) from San Gabriel River to Shoemaker Avenue (City Project No. 7235).
Services provided by ADVANTEC are preparation of plans, specifications, and estimates (PS&E) for ITS upgrades, traffic signal equipment and detection upgrades, and improvements for ADA compliance including fiber optic communications testing and traffic signal timing.
To date, two contract amendments to the agreement with ADVANTEC were issued to extend the contract term until the services are completed and prepare PS&E for additional segments along Imperial Highway.
Amendment No. 3 provides bidding and construction support services throughout the duration of construction and responding to Contractor and City inquiries, questions, request for information, changes, and preparation of as-built plans. The Design Engineer will also attend bi- weekly contractor meetings throughout the duration of construction.
City Council June 3, 2025
Project No. 7235 – Designer Amendment No. 3 Page No. 2
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With the requested contract Amendment No. 3, the total contract value increases to $564,268 as shown below:
ADVANTEC Agreement $ 381,468
PSA Amendment 1 (Contract Extension) $ - PSA Amendment 2 $ 157,180
PSA Amendment 3 $ 25,620
Total Contract Amount $ 564,268
The start of construction is estimated for August 2025.
Fiscal Impact:
As part of the approved Fiscal Year 2024/25 budget, funding included for this project is as follows:
Project No. 7235
Funding
City Approved
Budget
YTD Spent /
Encumbered
Available for
Construction
Prop C $ 1,850,587 $ 158,602 $ 1,691,985 Measure R $ 1,785,000 $ - $ 1,785,000 METRO – Measure R $ 3,380,400 $ 449,094 $ 2,931,306 Street Renovation Fund $ 926,000 $ 540,612 $ 385,388 Total $ 7,941,987 $ 1,148,308 $ 6,793,679 Citizens Advised:
N/A.
Strategic Plan 2023 Implementation:
The recommended actions will further the City’s 2023 Strategic Plan, Goal 2 Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods, Object 1, Re-invest in existing and aging infrastructure.
Recommended Action:
Staff recommends City Council:
a. approve Amendment No. 3 to the agreement with ADVANTEC Consulting Engineers, Inc. in the amount of $25,260 to provide Design Services for Imperial Highway Intelligent Transportation System (ITS) from San Gabriel River to Shoemaker Avenue (City Project No. 7235), for a total not to exceed contract amount of $564,268.00; and b. authorize the City Manager to execute Amendment No. 3 with ADVANTEC Consulting Engineers, Inc. on behalf of the City, in a form approved by the City Attorney.
City Council June 3, 2025
Project No. 7235 – Designer Amendment No. 3 Page No. 3
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Attachments:
None