City Council Agenda Report
June 17, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Jacqueline Koontz, P.E., Senior Civil Engineer
Julio Gonzalez, Associate Engineer
Michael Jea, P.E., Assistant Engineer
SUBJECT: PROJECT NO. 7606 - STORM DRAIN REPAIRS FOR POTTER STREET -
AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES
Background:
On May 6, 2025, staff solicited for professional construction management and inspection services for Project No. 7606 Storm Drain Repairs for Potter Street by sending a request for proposals (RFP) to consultants on the City’s on-call pre-qualified list established via Request for Qualifications 23-705.
On May 20, 2025, two proposals were received:
Civiltec Engineering, Inc. $58,267
S.A. Associates $155,549
Proposals were evaluated based on qualifications of the firm, proposed team and organization, experience performing work of a similar nature, and ability to meet the project schedule. Fees are not evaluated initially but are reviewed and were considered as part of the evaluation. The proposal submitted by Civiltec was determined to be responsive to the City’s requirements for construction management and inspection services for the project. Their technical knowledge, relevant team experience, and understanding of the scope of work and project objectives qualify the company to manage these projects.
City Council June 17, 2025
Award of Agreement – Project No. 7606 Page No. 2
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The proposed total fee for the requested services submitted by Civitec is $58,267. The firm’s team includes a Project Manager, Principal-in-Charge QA/QC Manager, Professional Geotechnical Services, and two Construction Inspectors.
Construction for the project is anticipated to start in June 2025 and will take an estimated four months to complete from issuance of the Notice to Proceed.
Fiscal Impact:
Adequate funds are available per the approved Fiscal Year (FY) 2024/25 and proposed FY 2025/26 Capital Improvement Projects Budgets. Measure W funds will fund all project related costs.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council award a contract to Civiltec Engineering Inc. in an amount not- to-exceed $58,267 for Professional Construction Management and Inspection Services for Project No. 7606 Storm Drain Repairs for Potter Street; and authorize the City Manager to execute the agreement and any amendments, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
Location Map