City Council Agenda Report
July 15, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Jacqueline Koontz, P.E., Senior Civil Engineer
Michael Jea, P.E., Associate Engineer
SUBJECT: PROJECT NO. 7527 – AWARD OF CONTRACT – CONSTRUCTION AND
CONSTRUCTION SUPPORT SERVICES
Background:
On May 12, 2025, staff advertised for City Project No. 7527, Rehabilitation Project for Sewage Lift Station at Harvard Drive and Gridley Road. The purpose of this project is to rehabilitate the existing sewer lift station at this intersection. Key project components include the installation of a temporary sewer bypass, removal and replacement of plug valves, swing check valves, submersible pumps, slide rail assemblies, and ductile iron piping. Additionally, the project includes construction of a new meter vault and installation of a magnetic flow meter.
On June 5, 2025, staff received four responsive and responsible bids, with the low bid submitted by Christensen Brothers General Engineering Inc. (Christensen) in the amount of $320,923.28.
The Engineer’s Estimate for the project ranged from $250,000 to $350,000.
RANKING CONTRACTORS BID AMOUNT
1 Christensen Brothers General Engineering Inc. $320,923.28 2 Mehta Mechanical Company Inc. $415,500.00
3 Big Ben Inc. $494,300.00
DQ Zeco Inc. $604,550.00*
*Due to missing bid bond submission, Zeco Inc. has been disqualified.
City staff reviewed the bid for accuracy, costs, contractor experience, performance on similar projects, and references. As a result, staff recommends awarding the project to Christensen of Apple Valley, California based on their bid and qualifications.
City Council July 15, 2025
Project No. 7527 – Page No. 2
Agreements for Construction and Project
Management and Inspection Services
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On June 12, 2025, a request for proposals (RFP) was sent to consultants on the City’s on-call prequalified list established via Request for Qualifications 23-705, for professional construction management and inspection services for Project No. 7527 – Rehabilitation Project for Sewage Lift Station at Harvard Drive and Gridley Road.
On June 30, 2025, one proposal was received from Civiltec Engineering Inc. (Civiltec). The proposal from Civiltec was evaluated based on qualifications of the firm, proposed team and organization, experience performing work of a similar nature, and ability to meet the project schedule. Fees are not evaluated initially, but are reviewed and were considered as part of the evaluation. The proposal submitted by Civiltec was determined to be responsive to the City’s requirements for construction management and inspection services for the project.
Their technical knowledge, relevant team experience, and understanding of the scope of work and project objectives qualify the company to manage this project.
The proposed total fee from Civiltec is $64,084. The firm’s team includes a Project Manager, Project Engineer, Principal-in-Charge QA/QC Manager, and two Construction Inspectors The following is a breakdown of the project’s estimated total cost.
ITEM ESTIMATED COST
Construction Cost (Christensen): $320,923.28
Contingency (15%): $48,138.49
Construction Management (Civiltec): $64,084.00
City Staff Time (5%): $16,046.16
Total Estimated Cost: $449,191.93
If awarded, staff estimates construction to start in August 2025. The contractor will have 130 working days from issuance of the Notice to Proceed to complete the project.
Fiscal Impact:
Adequate Sewer Enterprise funds in the amount of $449,191.93 are available per the approved Fiscal Year 2025/26 Capital Improvements Projects Budget.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
N/A
City Council July 15, 2025
Project No. 7527 – Page No. 3
Agreements for Construction and Project
Management and Inspection Services
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Recommended Action:
Staff recommends City Council:
a. award a contract to Christensen Brothers General Engineering Inc. in the amount of $320,923.28 for construction of City Project No. 7527 and b. award an agreement to Civiltec Engineering Inc. in the amount of $64,084 for construction management and inspection services; and
c. authorize the City Manager to execute the agreements with Christensen Brothers General Engineering Inc. and Civiltec Engineering Inc. including amendments up to the 15% contingency, provided there is funding in the budget, on behalf of the City, in forms approved by the City Attorney.
Attachments:
Lift Station Location Map