City Council Agenda Report
August 5, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Glen W.C. Kau, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, PE, Principal Civil Engineer
Furkan Cetinkale, Associate Engineer
SUBJECT: AWARD OF CONTRACT FOR PROFESSIONAL SERVICES - ON-CALL CITYWIDE SURVEYING SERVICES – ENGINEERS REPORT NO. 25-17 Background:
The Public Services Department is responsible for implementing the City’s Capital Improvement Program (CIP), which includes roadway, traffic signal, underground utility, and facility improvement projects. Accurate surveying is essential for planning, design, construction, and infrastructure documentation.
To support CIP and other Citywide efforts, the City issued Request for Proposals (RFP) No. 25- 816 on May 14, 2025, via the City’s PlanetBids portal, soliciting proposals from qualified firms to provide City Surveyor and on-call Citywide surveying services. The RFP is for an initial three- year term, with two optional one-year extensions.
The RFP outlined the City’s need for various surveying tasks, including, Field surveys (tie-outs, monument verification, grade determination), Quality assurance surveys during construction, Map checking and legal description certifications.
On June 19, 2025, the City received proposals from fifteen firms. Staff examined and reviewed the submitted proposals based on several factors including technical knowledge, the proposed team's experiences, scope of work and qualifications, and fee schedule. The proposals were ranked as follows:
City Council August 5, 2025
Award Agreement Page No. 2
1 4
6 0
Ranking Consultant
1 Thienes Engineering, Inc.
2 KDM
3 D. Woolley & Associates, Inc.
Thienes Engineering, Inc. was determined to be the most qualified firm based on its technical capabilities, depth of surveying experience, responsiveness to the RFP, and competitive pricing.
Thienes Engineering proposes Mr. Joseph Deal, P.L.S. as City Surveyor. Mr. Deal is a California registered Professional Land Surveyor with over 35 years of land surveying experience. He is currently the Director of Surveying at Thienes Engineering and is responsible for performing quality control of survey deliverables, project coordination, budgeting, client engagement and customer support.
Fiscal Impact:
Contract City Surveyor funding is included in the FY 2025/26 Public Services budget. No additional budget amendment is requested at this time.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended actions will further the City’s Strategic Plan Goal 2: Invest in Street Infrastructure.
Recommended Action:
Staff recommends City Council approve an agreement with Thienes Engineering, Inc., in the amount of $100,000 annually for a term of three years, with two optional one-year extensions; and authorize the City Manager to execute the agreement, and any amendments provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
Proposal by Thienes Engineering, Inc.