City Council Agenda Report
October 7, 2025
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Alex Hamilton, Interim Director of Community Development Sandra Duran, Senior Management Analyst
SUBJECT: AMENDMENT NO. 2 TO AGREEMENT FOR ON-CALL COMMUNITY
DEVELOPMENT CONSULTANT AND ADDITIONAL SERVICES
Background:
On November 7, 2023, City Council approved an agreement with Scott Fazekas & Associates, Inc. (SFA) as part of the on-call Community Development Consultant Services firms awarded an agreement for a not-to-exceed amount of $150,000 annually for a three-year term. SFA provides plan check and other building services (Services) for the Building and Safety Division. There is a need to increase the annual compensation due to the anticipated increase in development activity related to new multifamily residential, commercial, and park projects planned in the current contract term. Amendment No. 1 was approved administratively in the amount of $39,400 and increased the compensation for SFA's services to a total maximum compensation of $189,400.
The Services from SFA are estimated to be an additional $60,600 from the current compensation of the agreement currently set at a maximum annual compensation at $189,400. The plan check services from SFA is provided at the rate of 65% of the City’s fee schedule or hourly costs related to the project. Because of the high volume of building related activity expected an amendment to the agreement is proposed not-to-exceed $250,000 annually.
Fiscal Impact:
Funds for these services are included in Fiscal Year 2025/26 Adopted Budget.
Citizens Advised:
N/A
City Council October 7, 2025
Amendment No. 2 for On-Call Page No. 2 1 4
6 3
Strategic Plan 2023 Implementation:
N/A
Recommended Action:
Staff recommends City Council approve Amendment No. 2 to the Agreement with Scott Fazekas & Associates, Inc. to provide On-Call Community Development and Additional Services, in an amount not-to-exceed $250,000 annually; and authorize the City Manager to execute the amendment on behalf of the City, in a form approved by the City Attorney.
Attachments:
None