City Council Agenda Report
February 3, 2026
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Albert Mendoza, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, P.E., Principal Civil Engineer
Nathan Garcia, Assistant Engineer
SUBJECT: PROFESSIONAL SERVICES AGREEMENT AWARD – ON-CALL DESIGN SERVICES, ENGINEER'S REPORT NO. 26-09
Background:
The Public Services Department is responsible for implementing the City’s Capital Improvement Program, which includes roadway, traffic signal, underground utility, and facility improvement projects. Accurate design services are essential to deliver the City’s Capital Improvement Program.
To support the City’s Capital Improvement Program and other Citywide efforts, the City issued Request for Proposals (RFP) No. 26-839 on November 13, 2025, via the City’s PlanetBids portal, soliciting proposals from qualified firms to provide City-wide on-call design services. The RFP is for an initial three-year term, with two optional one-year extensions.
The RFP outlined the City’s need for various design tasks, including research and development services, preparation of plans, specifications, and cost estimates, and construction support services, with the intent to develop a shortlist of qualified firms.
On December 10, 2025, the City received proposals from fourteen firms. Staff examined and reviewed the submitted proposals based on several factors including technical knowledge, the proposed team’s experiences, scope of work and qualifications, and fee schedule. The City shortlisted the following four firms:
City Council February 3, 2026
Professional Services Agreement Award
On-Call Design Services
Page No. 2
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Shortlisted Firms
1. JMDiaz, Inc.
2. Kimley-Horn and Associates, Inc.
3. Kreuzer Consulting Group
4. Mark Thomas & Company, Inc.
Staff is seeking approval to enter into individual agreements with the selected firms in an amount not-to-exceed $250,000 annually, per firm. The firms shall provide the above services on an “on- call” basis for various task orders throughout the minimum three-year term.
Fiscal Impact:
Funding to support the design services will be incorporated into future capital improvement project budgets at the time of award. The agreements with the selected firms will be for an amount not-to-exceed $250,000 annually. Individual task orders for specific on-call services will be issued under the agreements, with appropriate funding allocation identified and included at the time of Task Order authorization.
Citizens Advised:
N/A.
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 2: Work in Partnership with Our Community to Achieve Safe and Livable Neighborhoods; Objective 1 – Re-invest in existing and aging infrastructure.
Recommended Action:
Staff recommend City Council approve agreements with JMDiaz, Inc., Kimley-Horn and Associates, Inc., Kreuzer Consulting Group, and Mark Thomas & Company, Inc. to provide City- wide on-call design services for a term of three years from the date of execution, in an amount not-to-exceed $250,000 annually per firm; and authorize the City Manager to execute the agreements, as well as any extensions or amendments, provided there is funding in the budget and it is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.
Attachments:
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