City Council Agenda Report
April 21, 2026
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Alex Hamilton, Deputy City Manager
SUBJECT: AGREEMENT AMENDMENT NO. 7 FOR ON-CALL COMMUNITY
DEVELOPMENT CONSULTANT AND ADDITIONAL SERVICES FOR THE
WALK PROJECT
Background:
On November 7, 2023, City Council approved agreements with 27 firms to provide on-call Community Development Consultant and Additional Services intended to support Community Development and other City departments with staff augmentation services, priority projects, long-range planning projects, and technical review. The Code Group, Inc. dba “VCA Code” (VCA) and was selected with a compensation not-to-exceed $150,000 annually. The following amendments for services have been approved:
Amendment No. 1 – This amendment extended the on-call services and the maximum compensation amount increased to $150,000 annually. The agreement helps offset staff shortages in the Building and Planning Divisions. The Community Development Department (Department) has used the following services since the contract was executed: Building Inspection Services, Building Official Services, Senior Permit Technician Services, Planning Manager Services and Director of Community Development Services. Currently, the contract services are for interim Director of Community Development since the retirement of the department’s director.
Amendment No. 2 – On June 4, 2024, City Council approved increasing the maximum compensation amount of the contract to $375,000 (an increase of $225,000) through October 25, 2024, for on-call professional Community Development Consultant and Additional Services.
Amendment No. 3 – On June 18, 2024, City Council approved adding City Hall design services which included a project budget of $170,000 to the total contract compensation.
City Council April 21, 2026
Agreement Amendment for On-Call Community
Development Consultant for The Walk
Page No. 2
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Amendment No. 4 – On October 1, 2024, City Council approved extending plan check and related services through October 25, 2025, in an amount not to exceed $300,000 (a $300,000 increase), in addition to the $545,000 compensation amount approved for on-call services and design services; and authorized the City Manager to execute the amendment and any future amendments for plan check and related services within a 15% contingency.
Amendment No. 5 – On December 17, 2024, City Council approved additional funds to be paid in the amount of $75,000 for a shortfall of on-call professional service through October 25, 2024, for a total amount of $450,000 (increase from Amendment No. 2 of $375,000).
Amendment No. 6 requested additional funds for the following services and was approved on April 15, 2025:
•Plan check services - $206,000 for additional funding for a shortfall for The Walk Project. This cost was paid for by the developer; and
•Community Development Consultant Services for years two (October 2024-2025) and three (October 2025-2026) in addition to the original contract - $408,000 per year for years two and three (for the Community Development Director position).
Since VCA was selected to review the plans for The Walk project the proposed Amendment No. 7 requests additional funds for the following services:
•Plan check services - $35,000 for The Walk revisions to the residential, garage, retail buildings (Nos. 1-5) and Kiosks (Nos. 1-2). The changes consist of various architectural, structural, mechanical, electrical, plumbing and lighting revisions. The estimated hours and costs for the revisions will be billed on an hourly basis. An additional budget of $15,000 for further revisions is proposed as-needed for the project.
Fiscal Impact:
Funding for the on-call services are available in the current FY 2025/26 Adopted Budget for the remainder of the fiscal year and the budget for Fiscal Year 2026/27 will be budgeted accordingly.
The costs associated for the services are part of the fees the developer paid.
Citizens Advised:
N/A
City Council April 21, 2026
Agreement Amendment for On-Call Community
Development Consultant for The Walk
Page No. 3
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Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goals: 1 and 3 - Provide high quality customer service to the community and create and sustain a resilient and economically prosperous City.
Recommended Action:
Staff recommend City Council approve Amendment No. 7 with The Code Group, Inc., in an amount of $50,000 for the third contract year for plan check services; in addition to the $408,000 for year three for on-call consulting services (for the Community Development Director position); and authorize the City Manager to execute Amendment No. 7 and any amendments provided there is funding in the budget and is within the City Manager’s signing authority, on behalf of the City, in a form approved by the City Attorney.
Attachments:
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