HOUSING SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement°) is made and entered into as of , by and between Kingdom Causes Bellflower, a California nonprofit religious corporation, and the CITY OF NORWALK, in its capacity as the Housing Successor (to the former Norwalk Redevelopment Agency) under Health and Safety Code Section 34176 (the ”City")
RECITALS
A. Kingdom Causes Bellflower (“Contractor") is a California nonprofit religious corporation that provides homeless outreach, prevention, and housing placement services.
B. Pursuant to Health and Safety Code Section 34176(a), the City Council of the City (the "City Council") adopted its Resolution No. 12 -08 on February 7, 2012, electing for the City to retain the housing assets and functions previously performed by the former Norwalk Redevelopment Agency, thereby becoming the housing successor.
C. Health and Safety Code Section 34176.1(a)(2) provides that a housing successor may expend funds for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for such assistance.
D. Contractor and City desire to enter into this Agreement to provide for City to utilize moneys in the Low and Moderate Income Housing Asset Fund created pursuant to Health and Safety Code Section 34176(d), subject to the terms and conditions of this Agreement, to assist Contractor in providing homeless prevention and rapid rehousing services for individuals and families physically located in Norwalk who are homeless or would be homeless but for such assistance.
NOW, THEREFORE, it is agreed by and between the City and Contractor as follows:
1. Scope of Service s. Contractor shall provide homeless prevention and rapid rehousing services for individuals and families who are physically located in Norwalk and who are homeless or would be homeless but for such assistance. Such services include those services described in Exhibit A, which is attached hereto, including the provision of short-term or medium-term rental assistance including inspections; homeless outreach and assessment; housing search and stabilization services, mediation and counseling; credit counseling/repair; security or utility deposits; utility payments; moving cost assistance; case management; and any other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless (collectively “Program Services").
2. Program Guidelines. In providing the Program Services, Contractor shall strictly comply with the Homeless Prevention and Rapid Housing Program Guidelines set forth in Exhibit A.
3. Term. The term of this Agreement shall be for one (1) year commencing on July 1, 2026, and terminating June 30, 2027, unless previously terminated or extended by the Parties as provided in this Agreement. City, by its City Manager, may extend the term of this Agreement for four (4) consecutive additional periods of one (1) year each, by giving written notice of its desire to extend to Contractor not less than thirty (30) days prior to the end of the term or any individual extension thereof. Upon mutual agreement of the parties to the terms of the extension, the parties shall execute an amendment to this Agreement.
Attachment 1
4. Compensation. During the term of this Agreement, and any extensions, the City’s maximum annual obligation for all Program Services provided by the Contractor shall not exceed Two Hundred Fifty Thousand Dollars ($250,000), subject to the availability of funds in the Housing Successor Agency Fund, as outlined in the Program Budget in Exhibit B. For each one -year extension, the City Manager and Contractor may agree to adjust the households served, expense categories, and line -item allocations in Exhibit B, provided the total does not exceed the annual $250,000 maximum.
5. Method of Payment. Payment for services rendered shall be made in accordance with the following provisions:
a. Contractor shall bill City monthly for amount expended in accordance with the provisions of the Program Budget. Contractor shall utilize the sample invoice provided in Exhibit C. Within thirty (30) days of receipt of said billing, City shall make its payment to Contractor for the amount billed subject to the provisions hereof.
b. In no event shall City be required to pay to Contractor more than the maximum obligation set forth in paragraph 4, above.
6. Monthly Reporti ng. Contractor agrees to submit a monthly report of its activities to the City along with its monthly invoice. The monthly invoice shall provide a sub- total in each expense category set forth in the Program Budget for services provided in that month. Each sub-total shall be supported by back-up documentation relevant to the category such as but not limited to actual payroll cost of staff charged to the program, personnel records, job descriptions, payroll records, mileage logs, and the like. Mileage logs shall be maintained for any mileage charged under the Program Budget and shall include the date, miles driven, location to and from and purpose. Mileage shall be paid at the current IRS mileage rate. The form of the monthly invoice and monthly report is set forth in Exhibit C.
7. Documentation, Maintenance of Records and Audit.
a. Contractor shall maintain and preserve all reports, records, receipts, invoices and other records relating to the Program Services including any expenditures under this Agreement for a period of at least (5) years following termination of the Agreement. Such records shall be open to inspection and audit by authorized representatives of the City during regular working hours after reasonable notice. In additio n, Contractor shall make such records available for copying upon City’s request. If any litigation, claim, negotiation, audit exception or other action relating to this Agreement is pending at the end of the four (4) year period, then Contractor shall retain records until such action is resolved.
b. Upon City’s request, the City or its designee shal l have the right at reasonable times and intervals to monitor, assess or audit Contractor’s perfo rmance under this Agreement including review of all financial, program and other records as City deems necessary to determine Contractor’s compliance with the provisions of this Agreement and the correctness of payment requests submitted by Contractor.
8. Publicity. City may develop any publicity it desires concerning Contractor’s services provided hereunder provided, however, that such publicity results in no direct expenses to Contractor. Contractor agrees City may utilize Contractor's telephone number in
City’s publications.
9. Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. At no time during the term of this Agreement shall either party be considered the agent of the other.
10. Notices. Any notices, billings or payments required or permitted hereunder shall be given by personal service or by deposit of the same in the United States Mail, postage prepaid, and addressed to the parties as follows:
Contractor: Andrew St. Nicholas, Executive Director
Kingdom Causes Bellflower
16429 Bellflower Boulevard
Bellflower, California 90706
City: Bethani Cardenas, Housing Manager
City of Norwalk
12700 Norwalk Boulevard
Norwalk, California 90638
11. Termination. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Contractor at least five (5) calendar days before the termination is to be effective. Contractor may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to City at least thirty (30) calendar days before the termination is to be effective. Contractor shall cease all work under this Agreement on or before the effective date of termination specified in the notice of termination. Upon termination of this Agreement, Contractor shall be paid for services satisfactorily rendered to the last working day this Agreement is in effect. In no event shall Contractor be entitled to receive more than the maximum compensation set forth in Section 4 of this Agreement that would be paid to Contractor for the full performance of the services required by this agreement. Any unexpe nded funds which have been paid to Contractor from City shall be returned by Contractor within five days of the termination date. Contractor shall have no claim against the City by reason of termination.
12. Suspension of Agreement. The City may suspend this Agreement for cause upon a ten (10) day written notice to Contractor of the action being taken. Cause shall be established as follows: (i) In the event Contractor fails to perform the covenants herein contained at such times and in such manner as provided in this Agreement, after notice and opportunity to cure; or (ii) In the event there is a conflict with any federal, state or local law, regulation or rule rendering any of the provisions of this Agreement invalid or untenable.
13. Interests of Contractor. Contractor affirms that it presently has no interest and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of the Program Services contemplated by this Agreement. No person having any such interest shall be employed by or be associated with Contractor.
14. Indemnification. Contractor shall indemnify, defend and hold harmless City, and its elected officials, officers, attorneys, agents, employees, designated volunteers, successors and assigns in accordance with the Indemnification and Hold Harmless
Agreement and Waiver of Subrogation and Contribution attached hereto as Exhibit D.
Contractor’s covenants under this Section 14 and Exhibit D shall survive the expiration or termination of this Agreement.
15. Insurance.
a. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California, rated “A :VIII” or better in the most recent A.M. Best Insurance Rating Guide, and approved by City, a policy or policies of: (1) broad -form commercial general liability insurance with minimum combined single limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of Services under this Agreement; (2) automobile liability insurance, with minim um combined single limits coverage of One Million Dollars ($1,000,000) per accident for bodily injury and property damage covering any vehicle ; (3) professional liability/errors and omissions insurance (as applicable), with minimum combined single limits coverage of One Million Dollars ($1,000,000) per claim and Two Million Dollars ($2,000,000) aggregate, on a form approved by the City Attorney; and (4) workers’ compensation insurance and employer’s liability insurance with a minimum limit of One Million Dollars ($1,000,000) per accident or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and designated volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability and automobile liability with respect to liabilities arising out of Consultant’s performance of Services under this Agreement
b. Each Insurance policy required by this Section 15 shall be endorsed as follows: (1) the insurer waives the right of subrogation against City and its officials, officers, employees, agents and representatives; (2) except for professional liability and worker’s’ compensation policies, the policies are primary and non -contributing with any insurance that may b e carried by City; and (3) the policies may not be canceled or materially changed except after thirty (30) calendar days’ prior written notice by insurer to City, unless canceled for non -payment, in which case the insurer shall give ten (10) calendar days’ written notice to City.
c. All insurance coverages shall be confirmed by execution of endorsements required under Section 15.b. Contractor shall file the endorsements with City on or before the date of commencement of services pursuant to this Agreement, and thereafter maintain current endorsements on file with City. The endorsements are subject to City’s approval. Contractor shall not cancel, reduce or otherwise modify the insurance policies required by this Section 15.
16. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance of Program Services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City requires.
17. Permits. Contractor shall, at its sole cost and expense, obtain and/or maintain any and all governmental permits, approvals or concurrence required for the program. Further, Contractor agrees that it shall promptly pay all charges required from private persons or
corporations for which it is responsible in furtherance of the program and protect and hold CITY harmless from any failure to make any such payment.
18. Entire Agreement. The parties understand and agree that this Agreement fully expresses the total understanding of the parties with respect to all matters covered herein and constitutes the total Agreement between the parties. No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents or employees, shall be valid unless made in the form of a written amendment to this Agreement formally approved and executed by the parties.
19. Non Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, gender, gender identity, gender expression, marital status, national origin, ancestry, age, physical disability, mental handicap, medical condition, genetic information or sexual orientation.
20. Non-Assignability; Subcontracting. Contractor shall not subcontract or assign any of its rights or delegate any of its duties under this Agreement, either in whole or in part, without City’s prior written consent. Such consent may be given by the City Manager in his/her discretion. Any attempt by Contractor to so subcontract, assign or delegate this Agreement or any rights, duties or obligations arising hereunder in violation of this Section 20 shall be void and of no effect.
21. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in the performance of this Agreement.
In addition, Contractor shall comply with the provisions of the Community Redevelopment Law (California Health and Safety Code Section 33000 et. seq.) as they relate to the acceptance and use of funds derived from the Low and Moderate Income Housing Asset Fund.
22. No Third Party Beneficiaries Intended. This Agreement is made solely for the benefit of the parties to this Agreement and their respective successors and assigns, and no other person or entity may have or acquire a right by virtue of this Agreement.
23. Non-Waiver of Terms, Rights and Remedies. No waiver by any party of any breach, any failure of a condition, or any right or remedy under this Agreement shall be (1) effective unless it is in writing and signed by the party making the waiver, (2) deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy, or (3) deemed to constitute a continuing waiver unless the writing expressly so states. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right, power or remedy of City, nor shall it be construed as a waiver of, or consent to, any breach or default by Contractor. Further, no payment made by City to Contractor shall constitute or be construed as a waiver by City of any breach or default by Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.
24. Exhibits; Precedence. All documents referenced as exhibits in this
Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any exhibit, the provisions of this Agreement shall prevail.
25. Entire Agreement. This Agreement and all exhibits referred to in this Agreement constitute the final, complete and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement and supersede all other prior or contemporaneous oral or written understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying on, any representation or warranty except those expressly set forth in this Agreement.
This Agreement may be modified only by a writing signed by both parties.
26. Governing Law and Choice of Forum. This Agreement, and any dispute arising from the relationship between the parties to this Agreement, shall be governed by and construed in accordance with the laws of the State of California, except that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be applied in interpreting this Agreement. Any dispute that arises under or relates to this Agreement (whether contract, tort or both) shall be resolved in a municipal, superior or federal court with geographic jurisdiction over the City of Norwalk.
27. Attorney’s Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its reasonable attorneys’ fees together with any costs and expenses, to resolve the dispute and to enforce the final judgment.
28. Severability. If a court of competent jurisdiction holds any provision of this Agreement to be illegal, invalid or unenforceable for any reason, the validity of and enforceability of the remaining provisions of this Agreement shaft not be affected and continue in full force and effect.
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEROF:
The parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF NORWALK
a California municipal corporation
By: ____________________________
Jesus M. Gomez
City Manager
Date:_______________
ATTEST:
By: ____________________________
Theresa Devoy, CMC
City Clerk
APPROVED AS TO FORM:
By: _____________________________
Arnold M. Alvarez-Glasman
City Attorney
KINGDOM CAUSES BELLFLOWER
By:______________________________
Name: Andrew St. Nicholas
Title: Executive Director
By:______________________________
Name:
Title:
(Please note: Two signatures required for
corporations pursuant to California
Corporations Code Section 313, unless
corporate documents authorize only one
person to sign this Agreement on behalf of
the corporation.)
Place corporate seal here
EXHIBIT A
SCOPE OF SERVICES and
Homeless Prevention and Rapid Rehousing Program Guidelines
I. Authorization
The Homeless Prevention and Rapid Rehousing Program (HPRP) is authorized under California Health and Safety Code Section 34176.1, which allows up to $25 0,000 annually to be allocated to HPRP from a Program Purpose
The purpose of HPRP is to provide services to Norwalk residents to prevent them from becoming homeless and to assist the chronically homeless in securing permanent housing. The program will be administered by Kingdom Causes Bellflower (KCB) using funding from the City of Norwalk's LMIHAF along with matching funds from the United Way. The City reserves the right to change and or alter program guidelines and procedures as necessary to best meet the needs of the community.
III. Eligible Activities and Costs
The City’s funds are to be used to support Norwalk Residents who are currently homeless or at risk of homelessness through the provisions of services provided by staff and direct financial assistance in accordance with the approved Budget (Exhibit B).
The following staff services and financial assistance will be provided:
A. Outreach Case Management
KCB staff are responsible for homeless outreach and assessment, housing search and stabilization services, mediation, and counseling.
B. Administration/Operations
KCB Staff are responsible for the day-to-day management and operations of HPRP, financial management, reporting and program compliance. KCB staff provides required reports and documentation to the City, and coordinates with the City of Norwalk Social Services, Public Safety and Community Development Departments.
C. Financial Assistance
Emergency financial assistance will be provided to Norwalk residents to cover certain expenses to prevent homelessness or to assist in the rehousing of the homeless. The following are eligible expenses under HPRP:
• Short term and medium-term rental assistance, including rent arrearages • Credit counseling/repair
• Security and utility deposits
• Utility payments • $500 maximum per applicant per year. • Moving cost assistance. such as application fees. credit check fees, appliances, and moving truck/movers.
At applicant approval and prior to disbursement of financial assistance , KCB shall notify
the City of No rwalk Department of Social Services. Such notice shall include the applicant's name, address and financial assistance approved. Social Services wi ll verify that the applicant is n ot receiving duplicate services and issue a written authorization to proceed.
D. Program Income
KCB shall provide all services under this agreement free of charge to Norwalk residents.
KCB may not request applicants to repay financial assistance, utility and security deposits must be refunded to the tenant by the service provider/landlord upon termi nation of the service or tenancy as appropriate. If KCB receives a refund or payment and is unable to locate the tenant, then the refund or payment must be reported to the Community Development Department. The Community Development Department will advise whether the money shall be refunded to the City or may be deducted from a future invoice.
IV. Eligibility for Assistance
Kingdom Causes Bellflower must maintain documentation of applicant eligibility in each applicant file.
A. Target Population
HPRP targets two key populations in Norwalk.
1. Currently homeless (see definition below)
2. Very Low income households at risk of homelessness (60% of Area Median Income)
B. Norwalk Residency
Prior to providing assistance funded under HPRP, documentation of Norwalk residency must be obtained and maintained in the applicant file.
For homeless, proof of residency may include case manager's certification of regular location of sleeping area/camp, hotel/motel receipts, children's school records, or documentation showing Norwalk residency prior to becoming homeless, such as current driver’s license/state issued identification or eviction notice.
For residents receiving homeless prevention/stabilization assistance, proof of residency may include a utility bill, lease, children's school records and/or current driver's license/state issued identification
C. Income Eligibility
In order to be eligible for services and financial assistance offered under HPRP. an applicant must have an income at or below 60% of the published Area Median Income (AMI) based upon the size of the household.
KCB must review source documents evidencing annual income for the household and determine if applicants are under 30% AMI, between 30 – 50% AMI, or between 50 – 60% AMI. Examples of acceptable source documents include, but are not limited to, paycheck stubs, interest statements, unemployment compensation statements, social security award
letters, verification of cash aid, and third party written verification directly from the information source. If the applicant does not have income, an affidavit of no income must be signed by the applicant.
The income limits are updated annually. The current income limits for 2026 are as follows:
Household Size 30% AMI 50% AMI 60% AMI
1 $35,000 $58,300 $93,300
2 $40,000 $66,650 $106,600
3 $45,000 $74,950 $119,950
4 $50,000 $83,300 $133,250
5 $54,000 $89,950 $143,900
6 $58,000 $96,600 $154,600
7 $62,000 $103,250 $165,250
8 $66,000 $110,000 $175,900
D. Homeless Definition
A homeless individual or family will be considered eligible for HPRP if they fall into at least one of the following categories.
Persons living in unsheltered
locations
Persons whose primary· nighttime residence is
a public or private place not designed for or
ordinarily used as a regular sleeping
accommodation for human beings. Living in
cars, parks, public spaces, abandoned buildings,
substandard housing (including illegally
converted garages). transit stations or similar
settings.
Persons living in motels and hotels
1 Persons who are living in motels, hotels, trailer
parks, or camping grounds due to the lack of
adequate alternative accommodations.
Persons living in emergency
shelters and transitional housing.
Persons living in a supervised publicly or
privately operated shelter designed to provide
temporary living accommodations.
Persons being evicted from a
private dwelling
Persons. who have received notice to vacate,
for any reason and have no alternative housing.
Persons being discharged from a
stay in an institution
A person being discharged after a stay in an
institution, who without the homeless assistance,
would be living on the street or in an emergency
shelter. An institution is defined as a mental
health or substance . abuse facility; jail/prison, or
hospital or similar facility.
Persons fleeing domestic violence Person must be in immediate danger, or fear of immediate danger, due. to domestic violence or
sexual assault and referred through a hotline/law
enforcement/community hospitals or alternative
community-based provider.
Staying with others (doubled-up) If a person is staying· with others due to loss of housing, economic hardship or similar situation.
E. Homeless Prevention Risk Assessment
For HPRP applicants who need emergency assistance or relocation to prevent homelessness, a risk assessment must be performed and documented in the tenant file by KCB. The risk assessment should include any documentation verifying the threat of homelessness, such as a 3 -day notice to pay or quit, temporary or permanent loss of Income, or utility shut -off notice, evidence of applicant's financial resources (or lack thereof), and counseling session notes.
F. Other Documentation
KCB shall document the identity of all household members, including name, date of birth, gender, female head of household. race. and ethnicity. No person shall be refused participation or denied benefits because of race, sex, religion, national origin, sexual orientation or handicap (disability).
V. Rental Assistance
Short and medium term rental assistance may be provided to eligible households.
A. Short-Term Rental Assistance
Short-term assistance is the one -time payment of past due rent so that the tenant may remain living in their unit located in the City of Norwalk. Short-term rental assistance shall not exceed up to two consecutive months per applicant. For the provision of short -term rental assistance, KCB must verify reason for the unpaid rent, the ability for the tenant to resume payment of regular rent without further assistance and verify that the unit is a legal dwelling.
B. Medium Term Rental Assistance
Medium-term rental assistance (maximum 12 months) may be provided to relocate a homeless applicant to permanent housing or to stabilize an existing tenant at risk of homelessness. The rental assistance provides a monthly subsidy to help the applicant secure or maintain decent, safe and affordable housing in the private market.
1. Unit Type and Location
Applicants may select units that are publicly or privately owned located in the City of Norwalk or elsewhere. KCB will be required to first seek housing in Norwalk, especially for families with children in Norwalk schools, before seeking housing elsewhere.
Ultimately, assistance may be provided for housing located ou tside of Norwalk if suitable and affordable alternatives cannot be found within the City.
The dwelling unit must be permanent housing. A suitable unit is a single-family home, multi-family unit or manufacture home to be occupied only by the assisted family or shared with another family under a “shared housing” arrangement. The unit must have proper sanitary and food preparation facilities located inside the unit and available to the assisted family. The unit may not be a hotel/motel, convalescent home or shelter and must meet minimum housing quality standards listed below.
2. Rent Cap
An effort will be made to ensure that the rent for the unit does not exceed 80% of the tenant's gross monthly income after the rental assistance has ended. The 80% cap may be exceeded when household income is expected to Increase in the near future but cannot be guaranteed or verified.
3. Housing Quality Standards
KCB must inspect all units prior to providing medium-term rental assistance and every twelve months thereafter. Documentation of each inspection must be contained in the applicant file. All units must meet the minimum standards before assistance can be provided:
• Unit must be a legal dwelling unit. Garages, sheds, commercial space, or campers are not permitted.
• Unit must contain its own private kitchen and bathroom. For “shared housing,” the tenant must have access to the kitchen and bathroom facilities. • Kitchen must be complete with adequate lighting, sink, stove, refrigerator, counter space, storage, and proper ventilation.
• The bathroom must contain adequate lighting, a toilet, sink, and bathtub or shower.
There must be at least one window or an exhaust fan in the bathroom and hot and cold running water.
• Unit must contain a permanently installed fixed heating system. • At least two electrical outlets are required in each room or one electrical outlet and ceiling or wall light.
• Smoke detectors and carbon monoxide detectors must be located in the corridor or area giving access to rooms used for sleeping purposes. If bedrooms are in different locations, a smoke detector must also be placed in each bedroom. For two-story locations. a smoke detector and carbon monoxide detector must be placed, at each level. Where sleeping rooms are located on an upper level, a detector shall be placed at the center of the ceiling directly above the stairway. • The unit and approaches should be free of tripping hazards or debris. • Common areas must be clean, and all amenities such as pools and laundry rooms must be in operable condition.
• All windows and doors must operate properly and have working locks. All exterior doors must have deadbolts. (Double-keyed deadbolts are not permitted). • All rooms must allow adequate egress in the case of fire or other emergencies. • Units must be free of insect or rodent infestation.
• The owner must advise the tenant whether the building was constructed prior to 1978 and provide proper lead-based paint disclosure.
4. Calculation of Subsidy
The rental subsidy is capped at $500 per month per applicant. KCB will determine, based upon family needs, the monthly amount and the duration of assistance. The applicant pays the difference between the rent and the amount of subsidy provided.
5. Lease and Contract
The applicant and landlord must enter into a lease and sign a separate Contract with KCB. The Contract with KCB should include the total rent amount, monthly amount of subsidy, tenant rent portion, when the subsidy will begin and the last date of the subsidy. The Contract must indicate that the subsidy will be paid directly to the landlord with KCB and the applicant is responsible for paying the additional rent charged by the landlord. The Contract should indicate that the tenant and landlord will be provided with at least thirty (30) day written notice of termination should KCB need to discontinue the rental subsidy and include an agreement that the tenant shall be responsible for the full rent should the subsidy be terminated. Copies of the lease, Contract, and all notices shall be maintained in the applicant file.
6. Case Management
While a tenant is receiving medium -term rental assistance, KCB shall monitor the tenant and provide necessary case management and services to stabilize the tenant.
VI. Documentation and Compliance
A. Monitoring
The City will monitor program progress through data and documentation collected in the monthly reports provided by KCB and periodic on-site monitoring.
B. Recordkeeping
For each applicant assisted, a file will be maintained. The file will include:
Documentation of household composition, eligibility and certification of household income.
Documentation of compliance with housing quality standards, including lead -based paint disclosure if medium-term rental assistance is provided. Documentation of expenses incurred and billed to the City, including timecards, direct financial assistance provided and rental assistance payments. Records on racial and ethnic groups and single heads of households by gender or
other such information that the City may require.
Notices, utility bills, unit lease and Contract or other such information to support financial assistance provided.
Program application, forms, correspondence and grievance decisions.
C. Changes to Guidelines
The City may issue revised or new guidelines at any time. KCB will be sent revised copies as they are published.
VII. Grievance Procedures
During the application stage, KCB shall notify all applicants of the grievance policy. The policy shall permit an applicant/tenant to file a request for review for denial of financial assistance or early termination of medium-term rental assistance. The applicant/tenant shall have ten days from the date of the denial or termination notice to submit a written request for a review . KCB shall appoint a staff member to conduct the review. The reviewer must be of higher authority than the staff member who denied/terminated the assistance. The reviewer must be impartial and complete the review within ten days of the receipt of the request. The reviewer must issue a written decision detailing the facts of the case and the justification for the decision.
A copy of the request for review and the decision must be kept in the applicant file. Copies shall also be kept in a central. grievance file and be made available to the City upon request.
EXHIBIT B
PROGRAM BUDGET AND GOALS
Subject to the availability of funds in the Housing Successor Agency Fund, this Exhibit establishes the Program Budget and Goals governing the use of City-provided funds. The allocations and service requirements outlined herein define the authorized expense categories, permissible budget adjustments, and performance expectations for the contract term.
The funding provided by the City shall be used as follows:
Expense Category Amount
Outreach and Case Management Staff $85,000
Administration/Operations $25,000
Transportation Included
Financial Assistance $140,000
Total $250,000
Budget adjustments: Except for administration/operation, KCB is authorized to adjust up or down any budget line item by no more than 10% during the contract period provided that the total budget does not exceed $250,000.
Any adjustments of more than 10% will require prior authorization from the Community Development Department.
Projected Annual Outcomes:
• 200-225 unduplicated households
• 20-60 households receive financial assistance (dependent on short term vs mid term assistance)
EXHIBIT C
SAMPLE MONTHLY REPORT AND INVOICE
KCB will also provide Cost Distribution Backup, Demographic Report Summary, HPRP P&L and Client/Narratives as supportive documentation.
EXHIBIT D
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
AND WAIVER OF SUBROGATION AND CONTRIBUTION
Contract/Agreement/License/Permit No. or description: Housing Services Agreement
Indemnitor(s) (list all names): Kingdom Causes Bellflower
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to protect, indemnify, and hold harmless the City of Norwalk and its elected officials, officers, attorneys, agents, employees, designated volunteers, successor s, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of ac countants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), resulting from any wrongful or negligent act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, material men, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against the Indemnitor shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney’s fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ active negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil C ode § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees.
City agrees to promptly inform Indemnitor in writing of any claim that City believes to be subject to this Indemnification and Hold Harmless Agreement.
Indemnitor(s), on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent non-active negligence by the Indemnitees. Such claims, losses and liabilities include, but are not limited to, contraction of the COVID-19 virus and physical and/or emotional injuries and/or death caused by contraction of the COVID -19 virus. To the fullest extent permitted by law, this waiver is intended to be a complete release of Indemnitees.
In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several.
“Indemnitor”
Print Name: Print Name: ___________________________
Signature:_____________________________ Signature:_____________________________
Title: Title:_________________________________
Date: __ Date: ____
EXHIBIT E
CALIFORNIA LABOR CODE COMPLIANCE
(Labor Code §§ 1720 et seq., 1813, 1860, 1861, 3700)
If this Agreement calls for services that, in whole or in part, constitute “public works” as defined in the California Labor Code, then:
1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Consultant agrees to be bound by all the provisions thereof as though set forth in full herein.
2. Consultant shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.
3. Consultant shall comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determin ation(s) may be obtained at
(http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm), are on file with City, and are available to any interested party upon request. Consultant shall, as a penalty to City, forfeit not more than two-hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevai ling rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for any public work done under this Agreement by Consultant or by any subcontractor.
4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial Relations. Consultant shall post job site notices as prescribed by DIR regulations and agrees to furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).
5. Consultant shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Consultant and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform City of the location of the records. Consultant is responsible for compliance with Section 1776 by itself and all of its subcontractors.
6. Consultant shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Consultant is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.
7. Consultant shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a
penalty to City, forfeit twenty -five dollars ($25) for each worker employed in the execution of this Agreement by Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code.
8. California Labor Code Sections 1860 and 3700 provide that every contractor will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self - insurance in accordance with the provisions of that code, and I will comply with suc h provisions before commencing the performance of the work of this Agreement.”
Date _______________ Signature ____________________________________