City Council Agenda Report
August 18, 2026
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Albert Mendoza, P.E., Director of Public Services/City Engineer Damian Rosales, Public Services Superintendent
Gabriela Garcia, Senior Management Analyst
SUBJECT: PROJECT NO. 7870 - MEMORANDUM OF UNDERSTANDING FOR LAKESIDE
PARK LIGHTING IMPROVEMENTS PROJECT
Background:
At its regularly scheduled meeting held on November 7, 2023, City Council approved entering into an Energy Services Contract with Syserco Energy Solutions, Inc. for the implementation of energy conservation measures (ECM) at various City facilities. The project included updating existing systems, reduced utility consumption and ongoing operational cost reductions.
Included in the ECM is installation of new sports lighting for playing fields at Lakeside Park, which is owned by the Little Lake City School District (District). The new sports lighting included, but not limited to, the following elements:
•Pre-cast concrete bases
•Galvanized steel poles
•Factory-wired and tested remote electrical component enclosures. •Pole length factory-assembled wire harnesses
•Factory-aimed and assembled luminaires, including BallTracker® technology. •Light levels of fifty (50) footcandle average in the infield (2:1 uniformity), and thirty (30) footcandle average in the outfield (2.5:1 uniformity).
•Control-Link® control and monitoring system to provide remote on/off, dimming (high/medium/low) control, and performance monitoring with 24/7 customer support.
Pursuant to the Field Act (California Education Code § 17280 et seq.) and applicable provisions of the California Code of Regulations, all construction, alteration, or addition work on school district property in California — including athletic facility improvements such as ballfield light
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installations (field light poles are heavy, high-wind-load structures) — that falls under the jurisdiction of the Division of the State Architect (DSA) requires continuous inspection by a DSA- certified Inspector of Record (IOR). During this project, an IOR will be required for Lakeside Park.
The IOR is a certified inspector approved by DSA to inspect the work pursuant to the Field Act and applicable provisions of the California Code of Regulations and also serves as the representative of the District to conduct field inspections of the project during construction. The IOR is responsible for ensuring that construction work complied with approved plans, specifications, building codes, and relevant regulations, serving as the official on-site representative of the authority having jurisdiction — DSA — throughout construction.
The aforementioned services are coordinated by the District and the City shall reimburse the District for all reasonable and necessary DSA-required inspection and testing costs actually incurred and paid by the District, including but not limited to IOR, Laboratory of Record (LOR), and all special inspection and testing services.
The Memorandum of Understanding (MOU) with the District includes the following provisions:
•District shall ensure that all inspection and testing services are procured and performed in accordance with applicable law.
•District shall provide supporting documentation including invoices and proof of payment.
City shall process reimbursement consistent with its standard procedures. If the City disputes any portion of an invoice, the City shall notify the District in writing of the disputed amount and the basis for the dispute. City shall timely pay all undisputed amounts, and the Parties shall cooperate in good faith to resolve any disputed charges. •This MOU shall remain in effect through completion of the Project and full reimbursement of eligible costs. If the Project is suspended, delayed, or terminated, the City shall remain responsible only for eligible costs incurred prior to the effective date of such suspension or termination, unless otherwise agreed in writing by the Parties. It is estimated that the eligible expenditures will total $80,000.
Fiscal Impact:
The adopted FY 2026/27 budget includes funding for Project No. 7870 in the Parks Renovation Fund.
Citizens Advised:
N/A
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Strategic Plan 2023 Implementation:
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Recommended Action:
Staff recommend City Council approve the Memorandum of Understanding between the City and Little Lake City School District; and authorize the City Manager to execute the Memorandum of Understanding and any amendments; provided there is funding in the budget and it is within the City Manager’s signing authority; on behalf of the City, in a form approved by the City Attorney.
Attachments:
N/A