City Council Agenda Report
August 18, 2026
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Jana Stuard, Director of Finance/City Treasurer
Michael Johnson, Information Technology Manager
Salpy Kabalkian-Slentz, Management Analyst
SUBJECT: TECHNOLOGY INFRASTRUCTURE MANAGEMENT AND OPTIMIZATION
SERVICES PROJECT
Background:
As part of the fiscal year 2026/27 (FY 2027) Adopted Budget, the City allocated $198,450 from the Technology Replacement Fund for the firewall upgrade project at the City Hall and Transit facilities.
After completing an assessment, staff in cooperation with IBE Digital, the City’s Information Technology (IT) consultant, were able to right-size the firewall solution while still meeting the City's operational and security requirements. This reduced the project cost by $81,890.
Staff recommend allocating $66,000 from the firewall upgrade project savings toward Technology Management and Optimization Services. This investment would provide ongoing management of the City's technology infrastructure, including:
•Proactive monitoring and management of the City's servers, network, and storage infrastructure.
•Structured operating system, firmware, and third-party patch management. •Configuration backup and restoration for supported network devices. •Backup oversight, including backup monitoring and restore testing. •Vendor coordination and lifecycle management for supported infrastructure. •Quarterly reporting on infrastructure health, capacity, and patch compliance.
City Council August 18, 2026
IBE Digital – Technology Infrastructure Management
and Optimization Project
Page No. 2
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By applying a portion of the savings toward these services, the City will strengthen the long-term reliability and resiliency of its IT infrastructure without requesting additional funding beyond what has already been budgeted.
Fiscal Impact:
Technology Infrastructure Management and Optimization engagement project does not require additional appropriation, as it will be funded from the existing FY2027 approved budget und Technology Replacement Fund.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action will further the City’s Strategic Plan Goal 1.3: Transform the City’s technology environment to better focus on the timely execution of innovative ideas.
Recommended Action:
Staff recommend City Council approve an agreement with IBE Digital, to provide Technology Infrastructure Management and Optimization services for a total of $66,000 per fiscal year; and authorize the City Manager to execute the agreement and any additional amendments, provided there is funding in the budget, on behalf of the City, in a form approved by the City Attorney.
Attachments:
Statement of Services – Technology Infrastructure Management and Optimization Services Project