City Council Agenda Report
October 6, 2026
TO: Honorable City Council
FROM: Jesus M. Gomez, City Manager
BY: Albert Mendoza, P.E., Director of Public Services/City Engineer Mario Mera, Engineering Division Manager
Run Chen, P.E., Principal Civil Engineer
Isiah Corona, Senior Management Analyst
SUBJECT: PROJECT NO. 7873 – CITY HALL RECEPTION IMPROVEMENT PROJECT –
AWARD OF CONTRACT AND AUTHORIZATION TO PURCHASE NEW
FURNISHINGS, FIXTURES AND EQUIPMENT, RESOLUTION NO. 26-60 – BUDGET AMENDMENT, ENGINEER'S REPORT NO. 26-38
Background:
The City Hall Reception Improvement Project (“Project”) will replace the existing City Hall Entrance and Information Center with a modern reception area that incorporates a Public Safety Office. The Project is part of the City’s ongoing efforts to improve safety, security, functionality, and the overall appearance of City Hall entrance and reception area.
The project is planned in preparation for The Walk project, located just outside City Hall, which will feature housing and retail and is expected to increase activity and visitor traffic.
Improvements will create a more welcoming and comfortable space for visitors, enhance American with Disabilities Act accessibility, and strengthen visitor management through improved access controls.
The proposed improvements focus on renovating the existing City Hall entrance to provide a more secure and functional space for employees and members of the public. The Project generally includes modifications to the reception area and entrance, security-related improvements, associated building improvements, and new furnishings.
On August 29, 2024, City Council awarded a professional services agreement to VCA Code to provide design services for the Project. As the design progressed, staff evaluated available cooperative purchasing contracts to facilitate implementation of the project and identified City Council October 6, 2026
Project No. 7873 – City Hall Reception Improvement
Project – Resolution No. 26-60 – Budget Amendment
Page No. 2
cooperative purchasing contracts for the construction improvements and furniture procurement.
In accordance with Norwalk Municipal Code Section 3.16.070(C), the City may utilize joint or cooperative purchasing programs for the purchase of eligible supplies, materials, equipment, and nonprofessional services. In addition, Public Contract Code Section 10298 authorizes Cities to contract with California Multiple Award Schedule (“CMAS”) suppliers without further competitive bidding, provided that the products and services procured are within the scope of a supplier's CMAS contract. CMAS is a government agency service cooperative that provides cooperative purchasing opportunities that allow public agencies to utilize established, competitively procured contracts for eligible goods and services. Utilizing these cooperative purchasing contracts streamlines the procurement process and provides access to established contract pricing.
Staff determined that utilizing the applicable contract provides an efficient procurement method for the Project and will allow the construction improvements to proceed in coordination with the Project schedule.
For the construction component, staff obtained a proposal from KYA Services, LLC, (“KYA”) utilizing California Multiple Award Schedule (“CMAS”) Contract No. 4-20-78-0089C. The proposed work includes construction and installation of the improvements associated with the City Hall reception area. Staff conducted a review of KYA’s qualifications, including verification of the contractor’s California State License Board (“CSLB”) license, Department of Industrial Relations (“DIR”) registration, State and Federal debarment status, and applicable CMAS contract requirements. Based on the findings of the review, staff recommend awarding a contract to KYA utilizing the CMAS contract for the construction and installation of the City Hall reception improvements.
For the furniture and security components of the Project, the City will utilize KYA Services, LLC and its subsidiary, TLS Choice, LLC, through CivicBuys under Arvin Union School District Contract No. 000-6964. The cooperative purchasing contract will be utilized for the procurement and installation of furniture, furnishings, security screening equipment, and related improvements necessary to complete the City Hall reception area. Utilizing the cooperative purchasing contract provides access to established contract pricing and allows the City to coordinate these improvements within the overall Project schedule.
As the project enters the construction phase, staff now recommend entering into Amendment No. 4 with VCA Code to provide additional design support services. The services will include attending construction meetings, responding to contractor requests for information and submittals, and preparation of as-built plans upon project completion.
City Council hereby finds that the proposed Project is categorically exempted pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15300.2. The Project is categorically exempted from CEQA as Class 1 Existing Facilities.
City Council October 6, 2026
Project No. 7873 – City Hall Reception Improvement
Project – Resolution No. 26-60 – Budget Amendment
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Fiscal Impact:
Following is an estimated cost breakdown of the total project costs:
Construction Cost: $ 1,198,894
Construction Contingency (25%): $ 299,724
Furniture and Security Equipment Procurement $ 240,157
Furniture and Security Equipment Procurement
(Contingency 15%) $ 36,024
Design Support Services During Construction: $ 35,000
Design Support Services Contingency (15%) $ 5,250
Construction Management and Inspection (OnCall Contract with Transtech Engineers): $ 169,289 Construction Management and Inspection
Contingency (15%) $ 25,393
Subtotal: $ 2,009,731
Internal Program Administration (2%): $ 40,195
Total Estimated Cost: $ 2,049,926
The Project is funded through American Rescue Plan Act (“ARPA”) funds and Building Renovation funds. Available project funding from ARPA is $478,453 and Building Renovation is $564,335. Resolution No. 26-60 includes an appropriation in the amount of $1,008,000 of unencumbered Building Renovation funds to support the above services.
Citizens Advised:
N/A
Strategic Plan 2023 Implementation:
The recommended action is consistent with the City of Norwalk’s 2023-2025 Strategic Plan Goal 1 of Providing High Quality Customer Service to the Community.
Recommended Action:
Staff recommend City Council:
a. adopt Resolution No. 26-60, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORWALK AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2026/27 ADOPTED BUDGET TO APPROPRIATE FUNDS FOR PROJECT NO. 7873 – CITY HALL RECEPTION IMPROVEMENT PROJECT, in the amount of $1,008,000; and b. award a contract to KYA Services, LLC, utilizing California Multiple Award Schedule Contract No. 4-20-78-0089C in the amount of $1,198,894 with a 25% contingency in the amount of $299,724 for the City Hall Reception Improvement Project; and City Council October 6, 2026
Project No. 7873 – City Hall Reception Improvement
Project – Resolution No. 26-60 – Budget Amendment
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c. award a contract to KYA Services, LLC and its subsidiary, TLS Choice, LLC, utilizing CivicBuys through Arvin Union School District Contract No. 000-6964, for the procurement and installation of furniture, furnishings, security screening equipment, and related improvements in the amount of $240,157, with a 15% contingency in the amount of $36,024; and
d. approve Amendment No. 4 with VCA Code to provide additional design support services, in the amount of $35,000 with a 15% contingency in the amount of $5,250; and e. authorize the City Manager to execute the contracts with KYA Services, LLC and Amendment No. 4 with VCA Code along with contingency amounts if needed up to the amounts listed in the report, and any related documents, on behalf of the City, in forms approved by the City Attorney.
Attachments:
Resolution No. 26-60