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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, June 14, 2022 - 6:00 PM
Mayor
Eric Lucan
Mayor Pro Tempore
Susan Wernick
Councilmembers
Denise Athas
Pat Eklund
Mark Milberg
City Manager
Adam McGill
City Attorney
Jeff Walter
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Report
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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• Virtual & Telephone comments may be made by using the following instructions:
1. Join the meeting at: https://bit.ly/3xEc8h2
or
Join at Zoom.com
Meeting ID: 890 4810 7940
Password: 1960
Should the links above not work, please go to www.novato.org/agendas for updated information a. You will be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you when it is your turn to speak. b. When the Mayor calls for public comment on the item on which you wish to speak, please use the “Raise Hand” feature by clicking on the hand icon at the bottom of your screen to notify the Host that you would like to speak. In-person comments will be taken first. c. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. d. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
2. Join the meeting via telephone by calling (646) 558-8656.
Meeting ID: 890 4810 7940
Password: 1960
a. When the Mayor calls for public comment on the item on which you wish to speak, press *9 to activate the “Raise Hand” feature to notify the Host that you would like to speak. In-person comments will be taken first.
b. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. c. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
Closed Captions
Live closed captions are available. To access closed captions during the meeting, click on the CC icon.
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A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
Mayors for the day Emma and Isabella will lead the pledge of allegiance B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: Girl Scout Gold Awards
Carli Wu - Girl Scout Gold Award
Emily Sande - Girl Scout Gold Award
C.2. Proclamation: 2021 Citizen of the Year - Ray Dwelly Ray Dwelley - 2021 Citizen of the Year
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker.
For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only This is standard procedural action so that the City Council does not have to read an ordinance in its entirety.
G.2. Approve the City Council open and closed session meeting minutes of April 26, 2022
Staff Contact: Laura McDowall, City Clerk 899-8986
Minutes - April 26, 2022
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G.3. Adopt Ordinance 1686 to establish and implement a Military Equipment Use Policy pursuant to California Assembly Bill 481
Staff contact: Terri Brown, Assistant City Clerk, 899-8900 Staff Report - Military Equipment Ordinance
Attachment 1 - Ordinance 1686
G.4. Adopt Ordinance 1687 adopting amendments to the Novato Industrial Park Master Plan and Precise Development Plan (Ordinance No. 780) to establish land use definitions, development intensity limits and standards, land use controls, and permit requirements including, but not limited to, a floor area ratio of 1.2 and a building height limit of 68-feet, for life sciences organizations and life sciences organization campuses located in the Hamilton Industrial Park and Ignacio Industrial Park (units 1, 2, and 3) areas of the Novato Industrial Park
Staff report: Terri Brown, Assistant City Clerk, 899-8900 Staff Report - Industrial Park Amendments
Attachment 1 - Ordinance 1687
G.5. Adopt a resolution to submit to the California Transportation Commission a list of approved capital improvement projects that are eligible for state Roadway Maintenance and Rehabilitation Account funding for Fiscal Year 2022/23
Staff contact: Christopher Blunk, Public Works Director-City Engineer, 899-8900 Staff Report - RMRA Project List
Attachment 1 - Draft Resolution
G.6. Authorize the City Manager to sign and execute an agreement with the Novato Chamber of Commerce for tourism related services for a term of three (3) years with two additional one (1) year extensions for a potential total of five (5) years with modified financial terms, setting the first year at $180,000 with a CPI escalator for years two and three
Staff contact: Adam McGill, City Manager, 899-8900
Staff Report - Chamber Tourism Agreement
Attachment 1 - Proposed Agreement
Attachment 2 - Existing Tourism Contract
Attachment 3 - 2021 Tourism Committee Report
Attachment 4 - 2022 Tourism Budget
Attachment 5 - Ballot Language
G.7. Adopt a resolution approving updated records retention schedules Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Updated Records Retention Schedules
Attachment 1 - Draft Resolution
Attachment 2 - Updated Retention Schedules
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G.8. Adopt a resolution authorizing the City Manager to sign an administrative policy allowing the use of electronic and digital signatures for City documents
Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Electronic and Digital Signature Policy
Attachment 1 - Draft Resolution
Attachment 2 - Administrative Policy
Attachment 3 - Uniform Electronic Transactions Act
Attachment 4 - Gov't Code Section 16.5
G.9. Approve an updated City of Novato salary schedule
Staff contact: Greg Canfield, Management Analyst I, 899-8900 Staff Report - Updated Salary Schedule
Attachment 1 - Salary Schedule
G.10. Adopt a new updated job description for the Principal Management Analyst position
Staff contact: Greg Canfield, Management Analyst I, 899-8900 Staff Report - Principal Management Analyst
Attachment 1 - Job Description
G.11. Approve new position, with associated salary schedule, of Planning Technician within the Community and Economic Development Department Staff contact: Greg Canfield, Management Analyst I, 899-8900 Staff Report - Planning Technician
Attachment 1 - Job Description
Attachment 2 - Salary Schedule
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Hold a budget hearing, receive public comment on the Fiscal Year (FY) 2022/23 Preliminary Operating and Capital Improvement Budgets, and provide any final direction to Staff, including how to backfill the preliminary deficit. A recommendation for adoption of the Operating and Capital Budgets will be presented to the City Council on June 28, 2022 Staff contact: Amy Cunningham, Finance Director, 899-8900 Staff Report - Budget Hearing
Attachment 1 - Draft Proposed Operating Budget
Attachment 2 - Summary Labor Agreement Pay Changes
Attachment 3 - One-Time Funds – as of May 10, 2022
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Attachment 4 - Draft Capital Improvement Program
Attachment 5 - Draft MVMCC Budget
Added 6/14/22- PowerPoint Presentation
J. GENERAL BUSINESS
There are no agenda items.
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS There are no agenda items.
L. WORK STUDY SESSION
There are no agenda items.
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of June 14, 2022, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk