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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, March 14, 2023 - 6:00 PM
Mayor
Susan Wernick
Mayor Pro Tempore
Mark Milberg
Councilmembers
Pat Eklund
Rachel Farac
Tim O’Connor
City Manager
Adam McGill
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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• Virtual & Telephone comments may be made by using the following instructions:
1. Join the meeting at: https://bit.ly/3J1PCU5
or
Join at Zoom.com
Meeting ID: 872 4426 4004
Password: 1960
Should the links above not work, please go to www.novato.org/agendas for updated information a. You will be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you when it is your turn to speak. b. When the Mayor calls for public comment on the item on which you wish to speak, please use the “Raise Hand” feature by clicking on the hand icon at the bottom of your screen to notify the Host that you would like to speak. In-person comments will be taken first. c. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. d. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
2. Join the meeting via telephone by calling (646) 558-8656.
Meeting ID: 872 4426 4004
Password: 1960
a. When the Mayor calls for public comment on the item on which you wish to speak, press *9 to activate the “Raise Hand” feature to notify the Host that you would like to speak. In-person comments will be taken first.
b. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. c. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
Closed Captions
Live closed captions are available. To access closed captions during the meeting, click on the CC icon.
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A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: Novato School Fuel
Proclamation: Novato School Fuel 20th Anniversary
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
E.1. Receive reports from the City Manager and the City Council E.2. Proposed Agenda Item - Councilmember O'Connor: Direct staff to create a proposed process for creating a new fiscal sustainability plan for council review, discussion and action
Proposed Agenda Item
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety
G.2. Approve the closed and open session City Council meeting minutes of January 10, 2023
Minutes - January 10, 2023
G.3. Approve the closed and open session City Council meeting minutes of January 24, 2023
Minutes - January 24, 2023
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G.4. Adopt ordinance 1698 amending Novato Municipal Code Section 2-11 to update the members’ other service and residency requirements of the Design Review Commission
Staff contact: Theresa Brown, Assistant City Clerk, 899-8900 Staff Report - DRC Ordinance Update
Attachment 1 - Ordinance 1698
G.5. Adopt ordinance 1699 to reduce the speed limit on Nave Drive from 40 mph to 35 mph from Alameda Del Prado to 600 feet south of Roblar Drive and find this action to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3)
Staff contact: Theresa Brown, Assistant City Clerk, 899-8902 Staff Report - Speed Limit Ordinance
Attachment 1 - Ordinance 1699
G.6. Adopt a resolution approving updated records retention schedules and authorizing future updates that have been made, reviewed, and approved by the City’s records management consultant, Gladwell Governmental Services, Inc, to be made with the consent of the Department Head, City Clerk, City Attorney and City Manager without any further action by the City Council
Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Records Retention Update and Administrative Approval Attachment 1 - Draft Resolution
Attachment 2 - Updated Retention Schedules
Attachment 3 - Retention Schedule Update Approval Form
G.7. Adopt a resolution authorizing the City Manager to approve an increase to the existing contract with Microsoft Office 365 to consolidate several important IT services from different vendors; consolidation will increase the annual Microsoft Office 365 cost to an amount not to exceed $80,000 per year
Staff contact: Philip Titus, Senior Information Technology Analyst, 899-8900 Staff Report - Microsoft 365 Consolidation
Attachment 1 - Draft Resolution
G.8. Adopt a resolution authorizing staff to execute purchase and lease agreements for the replacement of six City fleet vehicles in the amount of $197,430 for four purchased vehicles and a cost of $21,624 per year for two leased vehicles; the estimated total auction & trade-in value of the old units is $67,500
Staff contact: Lyle Waite, Maintenance Superintendent, 899-8900 Staff Report - Fleet Vehicle Replacement
Attachment 1 - Draft Resolution
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G.9. Adopt a resolution authorizing the City Manager or their designee to extend the City’s lease agreement and consultant services agreement with the Marin Museum of Contemporary Art on a month-to-month basis for a period of 6 months until September 30, 2023
Staff contact: Karman V. Wright, Public Works Administrative Manager, 899-8900 Staff Report - MarinMOCA Lease and CSA Extension
Attachment 1 - Draft Resolution
Attachment 2 - Lease Extension
Attachment 3 - CSA Extension
G.10. Adopt the new updated job description for the Police Records Specialist Supervisor position
Staff contact: Greg Canfield, Management Analyst II, 899-8900 Staff Report - Police Records Specialist Supervisor Job Description Attachment 1 - Updated Job Description
G.11. Consider and approve a resolution designating Fiscal Year 2019/20 (FY) General Fund unassigned fund balance to Fund 116, Emergency and Disaster Response Fund (EDRF)
Staff contact: Amy Cunningham, Administrative Services Director, 899-8900 Staff Report - Unassigned Fund Balance
Attachment 1 - Draft Resolution
Attachment 2 - Reserve Policies
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Hold a public hearing and adopt a resolution making findings in accordance with California Government Code (CGC) 66477, amending fiscal year 2022/23 budget resolution 2022-065 to appropriate $520,000 of Quimby Park Dedication In-lieu Funds to the Pioneer Park Play Area Upgrades Project (CIP 22-004), authorizing the City Manager to amend the project construction contract to include the replacement of the large playground structure, and making findings of exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities Staff contact: Katie Gauntlet, Parks, Recreation & Community Services Director, 899-8900
Staff Report - Pioneer Park Quimby Fees
Attachment 1 - Draft Resolution
Attachment 2 - Pioneer Park Renderings
Presentation
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J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consider and possibly adopt a resolution approving a request from Habitat for Humanity Greater San Francisco to provide grant funding not to exceed $350,000, from the City’s affordable housing program fund (210) to be used for payment of development impact fees, as well as waivers of the Residential Development Tax, the Affordable Housing In Lieu fee, the Public Art In Lieu Fee and the Open space fee and 100% reduction of the Park Dedication & Quimby fee for an 80-unit, affordable residential project, subject to execution of regulatory agreements ensuring affordability levels as required in the project entitlements and authorizing the City Manager to enter into any funding agreements relating thereto
Staff contact: Vicki Parker, Community Development Director, 899-8900 Staff Report - Habitat for Humanity Fee Reduction & Waiver Request Attachment 1 - Fee Reduction & Waiver request
Attachment 2 - Draft Resolution
J.2. Consider adopting a resolution amending the City of Novato Operating Budget for Fiscal Year 2022/23 and direct the City Manager to take actions necessary to enact approved budget modifications
Staff contact: Amy Cunningham, Administrative Services Director, 899-8902 Staff Report - Mid-year Budget Report
Attachment 1 - Draft Resolution
Presentation
J.3. Consider, discuss, and provide direction to staff on potential Fiscal Year 2023/24 budget initiatives as directed by the City Council at their February 14, 2023, meeting
Staff contact: Amy Cunningham, Administrative Services Director, 899-8902 Staff Report - Council Budget Initiatives
J.4. Consider, review, assign, and/or reassign City Council members to serve on various regional, state, and local commissions, committees and boards Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Council Committee Assignments
Attachment 1 - Council Committee Assignments
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
L. WORK STUDY SESSION
M. ADJOURNMENT
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If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of March 14, 2023, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk