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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, April 25, 2023 - 6:00 PM
Mayor
Susan Wernick
Mayor Pro Tempore
Mark Milberg
Councilmembers
Pat Eklund
Rachel Farac
Tim O’Connor
City Manager
Adam McGill
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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• Virtual & Telephone comments may be made by using the following instructions:
1. Join the meeting at: https://bit.ly/3oqqG1P
or
Join at Zoom.com
Meeting ID: 868 4539 2605
Password: 1960
Should the links above not work, please go to www.novato.org/agendas for updated information a. You will be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you when it is your turn to speak. b. When the Mayor calls for public comment on the item on which you wish to speak, please use the “Raise Hand” feature by clicking on the hand icon at the bottom of your screen to notify the Host that you would like to speak. In-person comments will be taken first. c. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. d. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
2. Join the meeting via telephone by calling (669) 444-9171.
Meeting ID: 868 4539 2605
Password: 1960
a. When the Mayor calls for public comment on the item on which you wish to speak, press *9 to activate the “Raise Hand” feature to notify the Host that you would like to speak. In-person comments will be taken first.
b. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. c. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
Closed Captions
Live closed captions are available. To access closed captions during the meeting, click on the CC icon.
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A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
There are no agenda items.
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker.
For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety
G.2. Approve the closed and open session City Council meeting minutes of March 28, 2023
Minutes - March 28, 2023
G.3. Approve the closed and open session City Council meeting minutes of April 11, 2023
Minutes - April 11, 2023
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G.4. Adopt a resolution entering into a contract extension with Mark43 for a three-year license renewal of a computer aided dispatch (CAD) and records management system (RMS) in the amount of $396,805; and authorizing the City Manager or his designee to sign the service agreement and other related documents associated with this contract renewal Staff contact: Beth Johnson, Chief of Police, 897-4361
Staff Report- Mark43 Contract
Attachment 1 - Draft Resolution
Attachment 2 - Original Mark 43 Contract
Attachment 3 - Vendor Quote
G.5. Adopt a resolution approving the plans and specifications for the Citywide Crosswalk Enhancements & Traffic Management Project (CIP 22-005) and the 2023 Annual Pavement Rehabilitation Project (CIP 23-001); authorizing staff to combine the projects and advertise as a single construction contract; and find that both projects are exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities
Staff contact: Gosia Woodfin, Associate Engineer; 899-8246 Staff Report - Citywide Crosswalks and Annual Pavement Rehab Attachment 1 - Draft Resolution
Attachment 2 - CIP 22-005 Location Map
Attachment 3 - CIP 23-001 Location Map
G.6. Adopt a resolution approving the plans and specifications for the Citywide Play Structure Upgrade project, CIP No. 22-006, authorizing bid advertisement, and finding that the project is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(d) Existing Facilities
Staff contact: Petr Skala, Associate Engineer, 899-8246 Staff Report - Citywide Play Structures
Attachment 1 - Draft Resolution
Attachment 2 - Vicinity Map
G.7. Approve the Recreation, Cultural and Community Services Advisory Commission’s (RCCS) recommendation to support the installation of one, painted, upright piano on the corner of Grant Avenue and 2nd Street, directly outside of the Marin Music Center located at 1205 Grant Ave., as part of the Rotary Club of Novato’s “Painted Piano on Grant” public art initiative and the City’s Art-In-Public-Places Program
Staff contact: Katie Gauntlett, Director Parks, Recreation & Community Services, 899-8900
Staff Report - Art in Public Places - Piano
Attachment 1 - Art in Public Places Administrative Policy Attachment 2 - Proposed Mural Artwork
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G.8. Approve the Recreation, Cultural and Community Services Advisory Commission’s recommendation to support the installation of two murals outside of 867 Grant Avenue, the Village Collective’s storefront, and allocate $8,845 from CIP 11-019 Public Art Projects to support implementation of the murals as part of the Art-In-Public-Places Program
Staff contact: Katie Gauntlett, Director Parks, Recreation & Community Services; 899-8900
Staff Report - Art in Public Places Village Child Mural Attachment 1 - Art in Public Places Administrative Policy Attachment 2 - Proposed Smaller Horizontal Mural Design Attachment 3 - Proposed Large Vertical Mural Design
Attachment 4 - Building Owner Letter of Support
G.9. Receive and file the City of Novato’s third quarter payment register, purchase order report, and travel expense report for the months of January, February, and March 2023
Staff contact: Amy Cunningham, Administrative Services Director, 899-8900 Staff Report - 3rd Quarter Reports
Attachment 1 - 3rd Quarter Payment Register
Attachment 2 - 3rd Quarter Purchase Order Reports
Attachment 3 - 3rd Quarter Travel and Training Reports
G.10. Adopt a resolution authorizing the City Manager to approve an increase to the existing contract with Mann Urrutia Nelson CPAs & Associates, LLP (MUN CPAs), perform the financial audit and single audit for fiscal year 2020- 2021 and three option years which would include fiscal years 2021-2022, 2022-2023, and 2023-2024; the cost will not exceed $79,500 for fiscal year 2020-2021
Staff contact: Carla Carvalho-DeGraff, Deputy Director Administrative Services, 899-8900
Staff Report - MUN CPA Contract Extension
Attachment 1 - Draft Resolution
Attachment 2 - Cost Proposal
G.11. Receive and file the Quarter 3 budget report for Fiscal Year 2022/2023 Staff contact: Carla Carvalho-DeGraff, Deputy Director Administrative Services, 899-8900
Staff Report - 3rd Quarter Budget Report
Attachment 1 - 3rd Quarter Budget Report
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
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I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Hold a public hearing to consider and introduce an ordinance amending Chapter VII, Section 7-6 of the Novato Municipal Code relating to foodware requirements, and finding the amendments exempt from the requirements of the California Environmental Quality Act pursuant to guidelines section 15061(b)(3)
Staff contact: Gretchen Schubeck, Sustainability Coordinator II, 899-8900 Staff Report - Single Use Foodware Ordinance
Attachment 1 - Draft Ordinance
Attachment 2 - Draft MOU
Attachment 3 - State Mandates
Attachment 4 - Countywide Outreach Summary
Presentation
I.2. Hold a public hearing to consider and introduce an ordinance amending Novato Municipal Code Chapter XIX (Zoning), Article 3, Subsection
19.52.022.H., Destruction of a Nonconforming Gas Station, and finding the amendments exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15302 and 15305 Staff contact: Steve Marshall, Planning Manager, 899-8900 Staff Report - Gas Station Ordinance Text Amendments
Attachment 1 - Draft Ordinance
Attachment 2 - PC Resolution No. 2023-003
Attachment 3 - Novato Ordinance No. 1693
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consideration and adoption of a resolution accepting the Novato Economic Development Advisory Commission Work Plan for Fiscal Years 2022-2023 and 2023-2024
Staff contact: Sullina Sanchez, Principal Management Analyst, 899-8900 Staff Report - EDAC Workplan
Attachment 1 - Draft Resolution
Presentation
J.2. Consideration and adoption of a resolution recommending Community Development Block Grant (CDBG) project funding for Fiscal Year 2023-24 to the Countywide Priority Setting Committee and Marin County Board of Supervisors for the Novato Planning Area
Staff contact: Vicki Parker, Community Development Director; 899-8900 Page | 7 Phone No. (415) 899-8900
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Staff Report - CDBG Funding Recommendations
Attachment 1 - Draft Resolution
Attachment 2 - Exhibit A: Project Allocations
Attachment 3 - PSC Roster
Attachment 4 - Applications Guidelines
Presentation
J.3. Consideration and adoption of a resolution recommending Permanent Local Housing Allocation (PLHA) program funding for calendar year 2023 to the Countywide Priority Setting Committee and Marin County Board of Supervisors for the Novato Planning Area and confirm existing equal funding match from City of Novato Affordable Housing Funds Staff contact: Vicki Parker, Community Development Director, 899-8900 Staff Report - PLHA Funding
Attachment 1 - Draft Resolution
Attachment 2 - PLHA Guidelines
Attachment 3 - Funding Applications
Presentation
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
K.1. Consider, review, discuss, and possibly appoint Members to the City Council’s Commissions, Committees and Boards
Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - CCB Appointments
Presentation
L. WORK STUDY SESSION
There are no agenda items.
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of April 25, 2023, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk
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