Page | 1 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Joint City Council / City Council as Successor
Agency to Dissolved Redevelopment Agency /
Novato Public Finance Authority
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, June 27, 2023 - 6:00 PM
Mayor
Susan Wernick
Mayor Pro Tempore
Mark Milberg
Councilmembers
Pat Eklund
Rachel Farac
Tim O’Connor
City Manager
Adam McGill
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials (updated 06/29/23)
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting.
Page | 2 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
• In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
• Virtual & Telephone comments may be made by using the following instructions:
1. Join the meeting at: https://bit.ly/3pbDry9
or
Join at Zoom.com
Meeting ID: 822 0568 4287
Password: 1960
Should the links above not work, please go to www.novato.org/agendas for updated information a. You will be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you when it is your turn to speak. b. When the Mayor calls for public comment on the item on which you wish to speak, please use the “Raise Hand” feature by clicking on the hand icon at the bottom of your screen to notify the Host that you would like to speak. In-person comments will be taken first. c. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. d. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
2. Join the meeting via telephone by calling (669) 444-9171.
Meeting ID: 822 0568 4287
Password: 1960
a. When the Mayor calls for public comment on the item on which you wish to speak, press *9 to activate the “Raise Hand” feature to notify the Host that you would like to speak. In-person comments will be taken first.
b. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. c. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
Closed Captions
Page | 3 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Live closed captions are available. To access closed captions during the meeting, click on the CC icon.
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
L. WORK STUDY SESSION (this item will be taken out of order) L.1. Presentation on state housing laws, recent housing legislation, and related municipal code provisions and procedures (no action)
Staff contact: Gary Bell, City Attorney, 899-8900
Recent Housing Legislation Presentation
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS - NONE
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker.
For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety
G.2. Adopt a resolution authorizing staff to execute a lease agreement for the replacement of one City fleet vehicle for a total monthly lease of $490.44 or $5,885.28 a year
Staff contact: Emily Kyle, Public Works Management Analyst II, 899-8900 Page | 4 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Staff Report - Fleet Vehicle Lease
Attachment 1 - Draft Resolution
G.3. Adopt a resolution authorizing the City Manager to make minor modifications and execute an agreement designating Community Media Center of Marin (“CMCM”) as the City of Novato’s Designated Access Provider ("DAP") for Public, Educational and Government ("PEG") access channels Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Agreement with CMCM for PEG Services
Attachment 1 - Draft Resolution
Attachment 2 - Draft Agreement
G.4. Adopt a resolution of intention to levy assessments for Fiscal Year 2023/24 for Landscape Assessment District A-81 in the San Marin Area and setting a hearing date of July 11, 2023, to confirm or revise the Fiscal Year 2023/24 assessments proposed in the Engineer's Report. CEQA: Landscape Assessment District A-81 in the San Marin Subdivision is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities.
Staff contact: Karman V. Wright, Public Works Administrative Manager, 899-8246 Staff Report - San Marin Landscape Assessment District
Attachment 1 - Draft Resolution
Attachment 2 - San Marin Engineer's Report
G.5. Adopt a resolution of intention to levy assessments for Fiscal Year 2023/24 for Landscape Assessment District A 03 in the San Pablo Subdivision and setting a public hearing date of July 11, 2023, to confirm or revise the Fiscal Year 2023/24 assessments proposed in the Engineer's Report. CEQA: Landscape Assessment District A-03, the San Pablo Subdivision is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities.
Staff contact: Karman V. Wright, Public Works Administrative Manager, 899-8246 Staff Report - San Pablo Landscape Assessment District
Attachment 1 - Draft Resolution
Attachment 2 - San Pablo Engineer's Report
G.6. Adopt a resolution of intention to levy assessments for Fiscal Year 2023/24 for Landscape Assessment District C 91 in the Wildwood Glen Subdivision and setting a public hearing date of July 11, 2023, to confirm or revise the Fiscal Year 2023/24 assessments proposed in the Draft Engineer's Report. CEQA:
Landscape Assessment District C-91, the Wildwood Glen Subdivision is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities.
Staff contact: Karman V. Wright, Public Works Administrative Manager, 899-8246 Staff Report - Wildwood Glen Landscape Assessment District Page | 5 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Attachment 1 - Draft Resolution
Attachment 2 - Wildwood Glen Engineer's Report
G.7. Adopt a resolution of intention to levy assessments for Fiscal Year 2023/24 for Landscape Assessment District A 91 in the Hillside Park Unit 4 Subdivision and setting a public hearing date of July 11, 2023 to confirm or revise the Fiscal Year 2023/24 assessments proposed in the Draft Engineer's Report. CEQA:
Landscape Assessment District A-91, the Hillside Park Unit 4 Subdivision is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities Staff contact: Karman V. Wright, Public Works Administrative Manager, 899-8246 Staff Report - Hillside Park Landscape Assessment District Attachment 1 - Draft Resolution
Attachment 2 - Hillside Park Engineer's Report
G.8. Adopt a resolution accepting the Novato Chamber of Commerce Annual Tourism Committee Report for July 2022 to May 2023 and the Fiscal Year 2023- 2024 Tourism Budget and authorizing the City Manager to execute a Third Amendment to the Novato Chamber of Commerce Agreement to align reporting Staff contact: Sullina Sanchez, Principal Management Analyst; 899-8900 Staff Report - Tourism Annual Report and Agreement Amendment Attachment 1 - Draft Resolution
Attachment 2 - Tourism Annual Report
Attachment 3 - Agreement Amendment
G.9. Adopt a resolution approving the Memorandums of Understanding (MOUs) with the Novato Police Managers Association, Novato Police Officers Association, Service Employees’ International Union and the Novato Police Civilian Employees Association and the Salary Plans for the Engineer Unit, Confidential Employees, and Exempt Management for the period of July 1, 2023 through June 30, 2025 and approve related budget resolution
Staff contact: Jessica Deakyne, Assistant City Manager, 899-8900 Staff Report - MOUs and Salary Plans for Units A-H
Attachment 1 - Draft Resolution: Agreements and Salary Plans Units A-H Attachment 2 - Unit A MOU
Attachment 3 - Unit B MOU
Attachment 4 - Unit D MOU
Attachment 5 - Unit H MOU
Attachment 6 - Unit E Salary Plan
Attachment 7 - Unit F Salary Plan
Attachment 8 - Unit G Salary Plan
Attachment 9 - Budget Resolution Units A-H
G.10. Approve an updated City of Novato salary schedule based on negotiated terms agreed upon during labor negotiations for the Fiscal Year 2023/24 budget and corresponding salary schedule
Staff contact: Jessica Deakyne, Assistant City Manager, 899-8900 Page | 6 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Staff Report - Updated Salary Schedule
Attachment 1 - Updated Salary Schedule
G.11. Adopt a resolution approving a revised City of Novato Personnel Rules and Regulations Manual
Staff report: Jessica Deakyne, Assistant City Manager, 899-8902 Staff Report - Personnel Rules
Attachment 1 - Draft Resolution
G.12. Adopt a resolution approving the new classification Deputy Director of Community Development and adopt a resolution approving the Administrative Services Director and City Clerk department head designations Staff contact: Jessica Collins, Human Resources Manager, 899-8900 Staff Report - CDD Deputy Director, City Clerk and ASD Director Attachment 1 - Deputy Director of Community Development Classification Attachment 2 - Draft Resolution: CDD Deputy Director
Attachment 3 - Draft Resolution: City Clerk and ASD Director G.13. Adopt a resolution establishing the appropriations limit for Fiscal Year 2023/24 Staff contact: Christina Soares, Accountant Analyst; 899-8900 Staff Report - GANN Appropriations Limit
Attachment 1 - Draft Resolution
Attachment 2 - Calculations Worksheet
G.14. Adopt a resolution rejecting all bids received for the combined Citywide Crosswalk Enhancements & Traffic Management Project (CIP 22-005) and the 2023 Annual Pavement Rehabilitation Project (CIP 23-001), approving the revised project plans & specifications, finding the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301, Existing Facilities, and authorizing staff to re-advertise the project for construction bids
Staff contact: Gosia Woodfin, Associate Engineer, 899-8900 Staff Report - Reject all Bids Crosswalk Enhancements and Paving Attachment 1 - Draft Resolution
Attachment 2 - Bid Abstract
Attachment 3 - Location Map CIP 22-005
Attachment 4 - Location Map CIP 23-001
G.15. Adopt a resolution approving the use of contractor provided landscaping services to the Hamilton Community Facilities District and authorizing the City Manager or designee to execute an agreement with BrightView Landscape Services to provide the contracted landscaping services for a total not to exceed $196,796 for the period between July 1, 2023, and June 30, 2024, with the option to renew for a second & third fiscal year pending Fiscal Year 2024/2025 & 2025/2026 budget authorization for a total of $620,400 Staff contact: Emily Kyle, Public Works Management Analyst II, 899-8900 Staff Report - Agreement with Brightview - Hamilton CFD Attachment 1 - Draft Resolution
Page | 7 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Attachment 2 - Draft Agreement
Attachment 3 - RFP
Attachment 4 - Summary Proposal Results
G.16. Receive and file the list of upcoming and to be determined City Council agenda items for the second quarter of 2023
Staff contact: Laura McDowall, City Clerk; 899-8900
Staff Report - 2nd Quarter Agenda Review
Attachment 1 - Tentative Agenda Item and TBD List
G.17. Adopt a resolution authorizing the City Manager to execute a contract for recreation services with North Bay Basketball Academy (NBBA) 3 Step Sports LLC not to exceed $150,000 for Fiscal Year 2023/2024
Staff contact: Katie Gauntlett, Parks, Recreation & Community Services Director; 899- 8900
Staff Report - Agreement with NBAA
Attachment 1 - Draft Resolution
Attachment 2 - Draft Contract
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
There are no agenda items.
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consideration and approval of: (i) a resolution adopting the final City of Novato Operating and Capital Improvement Program Budgets for FY 2023/24, and (ii) a resolution adopting the final budget of the Novato Public Finance Authority
Staff contact: Amy Cunningham, Administrative Services Director Staff Report - Budget Adoption
Attachment 1 - Draft Preliminary Budget Document
Attachment 2 - Capital Improvement Program
Attachment 3 - MVMCC Operating and Capital Budget
Attachment 4 - Resolution: City Council Operating and Capital Budget Attachment 5 - Resolution: NPFA Budget Adoption
Presentation
J.2. Consideration and direction to staff regarding submission of the Better Cities for Pets application by Marin Humane
Staff contact: Adam McGill, City Manager, 899-8900
Staff Report - Better Cities for Pets Support
Attachment 1 - Farac Proposed Agenda Item
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS Page | 8 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
L. WORK STUDY SESSION (taken out of order at beginning of agenda) M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of June 27, 2023, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk