Page | 1 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, July 11, 2023 - 6:00 PM
Mayor
Susan Wernick
Mayor Pro Tempore
Mark Milberg
Councilmembers
Pat Eklund
Rachel Farac
Tim O’Connor
City Manager
Adam McGill
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
Page | 2 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
• Virtual & Telephone comments may be made by using the following instructions:
1. Join the meeting at: https://bit.ly/3XFqgCc
or
Join at Zoom.com
Meeting ID: 852 6160 9482
Password: 1960
Should the links above not work, please go to www.novato.org/agendas for updated information a. You will be asked to enter an email address and name. We request that you identify yourself by name as this will be visible online and will be used to notify you when it is your turn to speak. b. When the Mayor calls for public comment on the item on which you wish to speak, please use the “Raise Hand” feature by clicking on the hand icon at the bottom of your screen to notify the Host that you would like to speak. In-person comments will be taken first. c. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. d. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
2. Join the meeting via telephone by calling (669) 444-9171.
Meeting ID: 852 6160 9482
Password: 1960
a. When the Mayor calls for public comment on the item on which you wish to speak, press *9 to activate the “Raise Hand” feature to notify the Host that you would like to speak. In-person comments will be taken first.
b. The Host will unmute speakers in turn. Speakers will be notified when it is their turn to speak. c. When called upon, please limit your remarks to the time limit allotted by the Mayor or as specified on the agenda. Speakers will be muted when their time is up.
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
Closed Captions
Live closed captions are available. To access closed captions during the meeting, click on the CC icon.
Page | 3 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Recognition - Fourth of July Parade Winners
C.2. Proclamation - Parks and Recreation Month
Parks & Recreation Month
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
E.1. Proposed Agenda Item - Mayor Wernick: Direct the City Attorney to review and recommend updates to the City Council Policy Manual and dissolve the Council Policy Manual Ad Hoc Committee created to address this task Wernick Proposed Agenda Item - City Council Policy Manual E.2. Proposed Agenda Item - Councilmember Farac: Proposal for staff to examine opportunities to reduce blighted buildings and create a fee program for registering vacant/abandoned buildings
Farac Proposed Agenda Item - Blight
E.3. City Manager and City Council Reports
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS). The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety
Page | 4 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
G.2. Approve the closed and open session meeting minutes of May 23, 2023 Staff contact: Laura McDowall, City Clerk, 899-8986
Minutes - May 23, 2023
G.3. Approve the City Council meeting minutes of June 13, 2023 Staff contact: Laura McDowall, City Clerk, 899-8986
Minutes - June 13, 2023
G.4. Adopt a resolution authorizing the City Manager to execute a three-year contract with Rise Housing Solutions for administration of the City’s below market rate housing program, including monitoring of affordable rental units, and sales, resales and refinancing of deed restricted for-sale units in an amount not to exceed $549,575 for fiscal years 2023-2026 Staff contact: Vicki Parker, Community Development Director, 899-8900 Staff Report - Rise Housing Agreement
Attachment 1 - Draft Resolution
Attachment 2 - Draft Agreement
G.5. Adopt a resolution approving the new position of Police Technical Services Supervisor and approve the job description and associated salary schedule Staff contact: Greg Canfield, Management Analyst II, 899-8900 Staff Report - Police Technical Services Supervisor
Attachment 1 - Draft Resolution
Attachment 2 - Technical Services Supervisor Job Description Attachment 3 - Updated Salary Schedule
G.6. Adopt a resolution ratifying the City Manager’s appointment of Chris DeGabriele, a Retired Annuitant, as Interim Public Works Director Staff contact: Jessica Collins, Human Resources Manager, 899-8900 Staff Report - Appoint Retired Annuitant - DeGabriele
Attachment 1 - Draft Resolution
Attachment 2 - Employment Agreement
G.7. Adopt a resolution ratifying the City Manager’s appointment of Kate Whan, a Retired Annuitant, as Interim Public Works Administrative Manager Staff contact: Jessica Collins, Human Resources Manager, 899-8900 Staff Report - Appoint Retired Annuitant - Whan
Attachment 1 - Draft Resolution
Attachment 2 - Employment Agreement
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
Page | 5 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll for the Hillside Park Unit 4 Landscape Assessment District as set forth in the annual report of the Engineer of Work and thereby levy the assessment as set forth therein for Fiscal Year 2023/24.
CEQA: categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities
Staff contact: Kate Whan for Karman Wright, Public Works Administrative Manager; 899-8900
Staff Report - Hillside Park Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution 2023 -048
Attachment 3 - Hillside Park Engineer's Report
I.1- I.4 Presentation
I.2. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll as set forth in the annual Engineer’s Report for the San Marin Landscaping Assessment District A-81 and thereby levy the assessment as set forth therein for Fiscal Year 2023/24. CEQA: categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities
-Staff contact: Kate Whan for Karman Wright, Public Works Administrative Manager, 899-8900
Staff Report - San Marin LAD Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution 2023-045
Attachment 3 - San Marin Engineer's Report
I.3. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll as set forth in the annual report of the Engineer of Work for the San Pablo Subdivision Landscape District A-03 and thereby levy the assessment as set forth therein for Fiscal Year 2023/24.
CEQA: exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities Staff contact: Kate Whan for Karman Wright, Public Works Administrative Manager; 899-8900
Staff Report - San Pablo LAD Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution No. 2023-049
Page | 6 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
Attachment 3 - San Pablo Engineer's Report
I.4. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll for the Wildwood Glen Landscaping District C91as set forth in the annual report of the Engineer of Work and thereby levy the assessment as set forth therein for Fiscal Year 2023/24. CEQA: exempt from the requirements of the California Environmental Quality Act (CEQA) and the City of Novato Environmental Review Guidelines pursuant to CEQA Guidelines Section 15301, Existing Facilities
Staff contact: Kate Whan for Karman Wright, Public Works Administrative Manager, 899-8900
Staff Report - Wildwood Glen Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution 2023-047
Attachment 3 - Wildwood Glen Engineer's Report
I.5. Hold a public hearing and consider adopting a resolution updating and establishing user and regulatory fees for Parks, Recreation & Community Services’ Equipment Rental and Non-Resident Program Fees, and the Community Development Department’s Code Enforcement Fees Staff contact: Katie Gauntlett, Parks, Recreation & Community Services Director, 899-8900
Staff Report - PRCS and CDD Fee Update
Attachment 1 - Draft Resolution
Attachment 2 - Existing Rec Policy 14 – Nonresident Fee Policy Attachment 3 - Draft Updated Rec Policy 14 – Nonresident Fee Policy Attachment 4 -Draft Fee Schedule Update – Non CPI Changes Presentation
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consider and possibly take action to designate a voting representative and up to two alternate voting representatives for the League of California Cities Annual Conference Business Meeting
Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Cal Cities Voting Delegate
Attachment 1 - 2023 Voting Delegate Packet
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
L. WORK STUDY SESSION
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the Page | 7 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of July 11, 2023, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk