Page | 1 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, February 13, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
Interim City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda. The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting. Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
Page | 2 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: Citizen of the Year
Citizen of the Year - Paul Price
C.2. Proclamation: Spirit of Novato
Spirit of Novato - Barbara Madrid
C.3. Proclamation: Micro Business of the Year
Micro Business of the Year - Daniel Spain, Massage & Bodywork C.4. Proclamation: Small Business of the Year
Small Business of the Year - Buddy’s Autobody & Restoration C.5. Proclamation: Large Business of the Year
Large Business of the Year - MCE
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
E.1. Councilmember Farac Proposed Agenda Item: Pilot Event to Strengthen the Bond between the City and the Community
Farac Proposed Agenda Item - Pilot Community Event
E.2. Reports from the City Council & City Manager
Page | 3 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker.
For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Approve the closed and open session meeting minutes of January 9, 2024 Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - January 9, 2024
G.3. Approve the City Council meeting minutes of January 23, 2024 Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - January 23, 2024
G.4. 773, 775, & 777 San Marin Drive
APNs 125-202-03, -04, & -05
Adopt Ordinance 1712 repealing and replacing City of Novato Ordinance No. 887, originally approving the Fireman’s Fund Office Campus, with a combined Master Plan, Precise Development Plan, and Design Review supporting residential redevelopment of the former office campus property at 773, 775, & 777 San Marin Drive
Staff contact: Terri Brown, Assistant City Clerk, 899-8900 Staff Report - Ordinance 1712 Adoption
Attachment 1 - Ordinance 1712
Page | 4 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
G.5. Village at Novato Mixed-Use Project
7530 Redwood Boulevard | APNs 143-011-05 & -08
Adopt ordinance 1713 approving an amendment to the Novato Zoning Map applicable to the parcels at 7530 Redwood Boulevard, APNs 143-011-05 & 143-011-08, from General Commercial (CG) to Mixed-Use (MU) for the Village at Novato Mixed-Use Project
Staff contact: Terri Brown, Assistant City Clerk, 899-8900 Staff Report - Ordinance 1713 Adoption
Attachment 1 - Ordinance 1713
G.6. Receive and file the Investment Report for FY 23/24 Quarter 2 Staff contact: Natalie Moline, Accountant II, 899-8900
Staff Report - Investment Report for FY 23/24 Quarter 2 Attachment 1 - Qtr 2 Investment Report
G.7. Introduce an ordinance repealing and reenacting Appendix A to Section 2-
22.1 of the Novato Municipal Code relating to the Conflict-of-Interest Code, to add, delete or change specific employee position titles Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - Conflict of Interest Code Update
Attachment 1 - Draft Ordinance
G.8. Adopt a resolution approving the plans and specifications and authorizing bid advertisement for the 2023 & 2024 Annual Pavement Rehabilitation – Contract 2 (CIP Projects No. 23-001 & 24-001)
CEQA: Exempt pursuant to CEQA Guideline 15301 Existing Facilities - Subsections 15301(c) and 15301(d
Staff contact: Gosia Woodfin, Associate Engineer, 899-8900 Staff Report - Annual Pavement Rehab Contract 2 Plans & Specs Attachment 1 - Draft Resolution
Attachment 2 - Street List
Attachment 3 - Location Map
Attachment 4 - Budget Excerpt
G.9. Award the construction contract for the Grant Avenue Bridge Rehabilitation, CIP Project No. 09-003, Federal-Aid Project No. BHLS-5361(023) for the base bid plus bid alternates A2, A3, A4 and A5 in the total amount of $2,923,657 to Minerva Construction, Inc. as the lowest responsible bidder and authorize the City Manager to execute the construction contract
Staff contact: Gosia Woodfin, Associate Engineer, 899-8900 Staff Report - Grant Ave Bridge Rehab - Minerva Construction Contract Attachment 1 - Bid Abstract
Attachment 2 - Location Map
Attachment 3 - Budget Excerpt
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
Page | 5 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
I. PUBLIC HEARINGS
There are no agenda items.
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be enacted upon by a separate vote.
J.1. Consider and approve the Fiscal Year (FY) 2024/25 budget calendar listing public meeting dates for the upcoming budget development process Staff contact: Jennifer Maldonado, Principal Analyst, 899-8900 Staff Report - Budget Calendar
Attachment 1 - Proposed FY 2024/25 Budget Calendar
Presentation
J.2. Receive an update on the Community Sponsorship Policy and consider directing staff to amend the existing Administrative Policy (5.23, October 2014)
Staff contact: Jessica Deakyne, Assistant City Manager, 899-8900 Staff Report - Community Sponsorship Program
Attachment 1 - Redline Administrative Policy 5.23 Community Sponsorship Attachment 2 - Administrative Policy 5.23 Community Sponsorship Policy Attachment 3 - FY 2018-19 to Present Date Sponsorships
Presentation
J.3. Receive a progress report on the first six months of the Council adopted Strategic Plan
Staff contact: Amy Cunningham, Interim City Manager, 8998900 Staff Report - Strategic Plan Progress Report
Attachment 1 - Strategic Plan Progress Report through December 31, 2024 Presentation
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
L. WORK STUDY SESSION
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
Page | 6 Phone No. (415) 899-8900
novato.org Fax No. (415) 899-8213
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of February 13, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org. /Laura McDowall/
Laura McDowall, City Clerk