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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, April 9, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
Interim City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: National Public Safety Telecommunications Week Proclamation: Public Safety Telecommunicators Week
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
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G.2. Approve the City Council Closed Session Special Meeting Minutes of March 20, 2024
Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - March 20, 2024
G.3. Approve the City Council Meeting Minutes of March 26, 2024 Staff Contact: Laura McDowall, 899-8986
Minutes - March 26, 2024
G.4. Approve the City Council Closed Session Special Meeting Minutes of March 29, 2024
Staff Contact: Laura McDowall, 899-8986
Minutes - March 29, 2024
G.5. Adopt ordinance 1715 amending Novato Municipal Code Chapter XIX (Zoning) to allow check cashing services as an accessory use to travel agencies and grocery stores and clarifying the treatment of prohibited land uses and accessory land uses; and (2) finding the amendments exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3)
Staff contact: Theresa Brown, Assistant City Clerk, 899-8900 Staff Report - Check Cashing Services Ordinance Adoption Attachment 1 - Ordinance 1715
G.6. Adopt a resolution approving an amended and restated agreement with the Marin Museum Society for the operation and maintenance of the Museum of the American Indian at Miwok Park, located at 2200 Novato Boulevard, for a term of three years (through 2027) with an option to extend by one year at the end of the existing term, and authorize the Interim City Manager to execute same
Staff contact: Katie Gauntlett, Director of Parks, Recreation & Community Services, 899-8900
Staff Report - Marin Museum of the American Indian Agreement Attachment 1 - Draft Resolution
Attachment 2 - Draft Amended and Restated Agreement
Attachment 3 - Redlined Version of Draft Amended and Restated Agreement G.7. Receive and file the City of Novato’s third quarter payment register report for the months of January, February and March 2024
Staff contact: Polo Lopez-Carrasco, Accountant II, 899-8900 Staff Report - 3rd Quarter Payment Register Report
Attachment 1 - 3rd Quarter Payment Register
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G.8. Adopt a resolution awarding a construction contract for the 2023 & 2024 Annual Pavement Rehabilitation – Contract 2, CIP Project No.: 23-001 & 24- 001 for the base bid in the total amount of $1,593,905.55 to Pavement Coatings, Co. as the lowest responsible bidder, and authorizing the Interim City Manager to negotiate and execute the construction contract Staff contact: Gosia Woodfin, Associate Engineer, 899-8900 Staff Report - Annual Pavement Rehab Contract 2 - Pavement Coatings, Co Attachment 1 - Draft Resolution
Attachment 2 - Bid Abstract
Attachment 3 - Street List
Attachment 4 - Location Map
Attachment 5 - Budget Excerpt
G.9. Adopt a resolution authorizing the City Manager to execute the Purchase and Sale Agreement and the Acceptance of the Grant Deed for right-of-way acquisition for the Novato Boulevard Improvement Project, CIP #01-004 Staff contact: Elisa Sarlatte, Senior Civil Engineer, 899-8900 Staff Report - Novato Blvd ROW Acquisition
Attachment 1 - Draft Resolution
Attachment 2 - Right of Way Acquisition Parcel Exhibit
G.10. Adopt a resolution formally adopting the Parks Master Plan prepared by BerryDunn
Staff contact: Katie Gauntlett, Parks, Recreation & Community Services Director, 899-8900
Staff Report - Parks Master Plan Adoption
Attachment 1 - Draft Resolution
Attachment 2 - Parks Master Plan
Attachment 3 - March 12, 2024 Staff Report – Draft Parks Master Plan Attachment 4 - Draft Parks Master Plan
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
There are no agenda items.
J. GENERAL BUSINESS
There are no agenda items.
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
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L. WORK STUDY SESSION
L.1. Receive information and provide recommendations on the Fiscal Year 2024/25 operating budget and capital improvement program Staff contact: Carla Carvalho-DeGraff, Finance Director, 899-8900 Staff Report - Budget Study Session
Attachment 1 - 2023-2025 Strategic Plan
Attachment 2 - Budget Planning Community Survey
Attachment 3 - Community Budget Priorities Survey Results Attachment 4 - Parks Master Plan Project List
Attachment 5 - Internal Service Fund Presentation Charts Presentation
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of April 9, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk