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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, May 14, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
Interim City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: Public Works Week
Public Works Week 2024
C.2. Recognition for Dave Jeffries
Dave Jeffries Recognition
C.3. Sales Tax Presentation from HdL
Presentation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council. There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
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G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Approve the closed and open session City Council meeting minutes of April 23, 2024
Staff contact: Laura McDowall, City Clerk, 899-8900
Minutes - April 23, 2024
G.3. Approve the City Council closed session special meeting minutes of April 30, 2024
Staff contact: Laura McDowall, City Clerk, 899-8900
Minutes - April 30, 2024
G.4. Adopt a resolution authorizing the Interim City Manager or their designee to execute a technology agreement contract with MaintStar Inc. for a 5-year license, installation and training of the selected Land Management Enterprise system software in the amount of $629,600; and amend the CIP Budget to allocate $131,000 in American Rescue Plan Act (ARPA) funds to the Capital Improvement Plan (CIP) Information Technology Systems Project CP22-007 to cover the program’s first year
Staff contact: Clare Hartman, Community Development Director, 899-8989 Staff Report - MaintStar Agreement
Attachment 1 - Draft Resolution
Attachment 2 - MaintStar Technology Agreement
G.5. Adopt a resolution authorizing the Interim City Manager or their designee to execute a second amendment to Professional Services Agreement 5355 with ClientFirst Technology Consultants for land management system software implementation support; and allocate $75,600 in American Rescue Plan Act (ARPA) funding to the Capital Improvement Plan (CIP) Technology Systems Improvements Project CP22-007
Staff contact: Clare Hartman, Community Development Director; 899-8989 Staff Report - ClientFirst Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - ClientFirst Second Amendment Proposal
G.6. Adopt a resolution approving a revised investment policy Staff contact: Natalie Moline, Accountant II, 899-8900
Staff Report - Investment Policy Update
Attachment 1 - Draft Resolution
Attachment 2 - Memo from PFMAM
Attachment 3 - Proposed City of Novato Investment Policy – Redline Attachment 4 - Proposed City of Novato Investment Policy – Clean Page | 4 Phone No. (415) 899-8900
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G.7. Accept the work as complete and authorize the City Manager to sign the Notice of Completion for the Citywide Crosswalk Enhancements & Traffic Management, CIP Project 22-005, and the 2023 & 2024 Annual Pavement Rehabilitation – Contract 1, CIP Project 23-001 & 24-001 Staff contact: Gosia Woodfin, Associate Engineer, 899-8246 Staff Report - Crosswalk Enhancements, Traffic Management and Annual Paving NOC Attachment 1 - Notice of Completion
Attachment 2 - Location Map CIP 22-005
Attachment 3 - Location Map CIP 23-001 & 24-001
G.8. Receive and file Fiscal Year 2021/2022 Measure F Report Staff contact: Amy Cunningham, Interim City Manager, 899-8900 Staff Report- Measure F Report
Attachment 1 - Fiscal Year 2021-2022 Measure F Report
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
There are no agenda items.
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be acted upon by a separate vote.
J.1. Consideration and possible adoption of a resolution appointing Amy Cunningham as City Manager and approving and authorizing the Mayor to execute an employment agreement with her as City Manager for the City of Novato
Staff contact: Gary Bell, City Attorney, 899-8900
Staff Report - City Manager Appointment and Agreement
Attachment 1 - Draft Resolution
Attachment 2 - Employment Agreement
J.2. Adopt a resolution approving the Novato Police Department’s 2023-2024 Military Equipment Use Annual Report and list of equipment and renewing Ordinance No. 1703 approving Military Equipment Use Policy 710 pursuant to California Assembly Bill 481
Staff contact: Jim Naugle, Chief of Police
Staff Report - Military Equipment Ordinance Renewal
Attachment 1 - Draft Resolution
Attachment 2 - Ordinance 1703
Attachment 3 - Policy 710- Military Equipment
Attachment 4 - Military Equipment Use Annual Report
Attachment 5 - Military Equipment Inventory List
Attachment 6 - Military Equipment Presentation
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K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
There are no agenda items.
L. WORK STUDY SESSION
L.1. Receive and consider a preliminary overview of the Fiscal Year 2024/2025 (FY24/25) Operating and Capital Budgets and provide additional budget development direction to Staff
Staff contact: Carla Carvalho-Degraff, Finance Director, 899-8900 Staff Report - Budget Workshop
Attachment 1 - City Council Budget Options
Attachment 2 - Personnel Allocation History
Attachment 3 - Summary Debt Schedule
Attachment 4 - Preliminary Draft Budget Document
Presentation
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of May 14, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk