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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, June 11, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: Pride Month
Proclamation
C.2. Proclamation: Alzheimer's and Brain Awareness Month Proclamation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker. For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
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G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Approve the open and closed session meeting minutes of May 7, 2024 Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - May 7, 2024
G.3. Approve the closed and open session City Council meeting minutes of May 14, 2024
Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - May 14, 2024
G.4. Adopt a resolution to submit to the California Transportation Commission a list of approved capital improvement projects that are eligible for state Roadway Maintenance and Rehabilitation Account funding for Fiscal Year 2024/25
Staff contact: Karman V. Wright, Public Works Administrative Manager, 899-8246 Staff Report - RMRA Project List
Attachment 1 - Draft Resolution
G.5. Appoint Allison Skinner and Keith Buchignani to the Multicultural Advisory Commission
Staff contact: Laura McDowall, City Clerk, 899-8900
Staff Report - MAC Appointments
G.6. Adopt a resolution awarding a professional services contract to PlaceWorks, Inc. for the General Plan Safety Element Update in the amount of $182,388, and authorize the City Manager to execute the contract
Staff contact: Brett Walker, Senior Planner, 899-8900
Staff Report - PlaceWorks Agreement
Attachment 1 - Draft Resolution
Attachment 2 - Professional Services Agreement with Exhibit A G.7. Receive and file the list of upcoming and to be determined City Council agenda items for the second quarter of 2024
Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Second Quarter Agenda Item Review
Attachment 1 - Tentative Agenda Item and TBD List
G.8. Adopt a resolution authorizing the City Manager to execute maintenance agreement amendment #3 with Universal Building Services and Supply Co. for the city’s janitorial services for a total not to exceed $326,000 for the period between July 1, 2024, and June 30, 2025, with the option to renew for a second fiscal year, pending fiscal year 2024/2025 budget authorization, for a total of $652,000
Staff contact: Emily Warne, Public Works Management Analyst II, 899-8246 Staff Report - UBS Janitorial 3rd Agreement Amendment
Attachment 1 - Draft Resolution
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Attachment 2 - Draft Amendment No. 3
G.9. Adopt a resolution approving an updated job description for the classification of Engineering Services Manager
Staff contact: Greg Canfield, Management Analyst II, 899-8914 Staff Report - Engineering Services Manager Updated Job Description Attachment 1 - Draft Resolution
Attachment 2 - Engineering Services Manager Job Description G.10. Adopt a resolution approving the new classification of Senior Systems Engineer in the Information Technology Division
Staff contact: Greg Canfield, HR Management Analyst II, 899-8914 Staff Report - Senior Systems Engineer
Attachment 1 - Draft Resolution
Attachment 2 - Senior Systems Engineer Job Description
Attachment 3 - Updated Salary Schedule Draft
G.11. Authorize the City Manager to execute a Memorandum of Understanding with the Marin County Transit District for removal and replacement of eight (8) existing City-owned advertising bus shelters and transfer maintenance responsibility
CEQA: Exempt pursuant to CEQA Guidelines Section 15301 (Existing Facilities)
Staff contact: Manijeh Larizadeh, Assistant Engineer, 899-8246 Staff Report - Marin Transit Bus Shelter MOU
Attachment 1 - Draft Resolution
Attachment 2 - Memorandum of Understanding
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Hold a budget hearing, receive public comment on the Fiscal Year (FY) 2024/25 Preliminary Operating and Capital Improvement Budgets, and provide any final direction to Staff, including how to backfill the preliminary deficit
Staff Contact: Carla Carvalho-Degraff, Finance Director, 899-8900 Staff Report - Budget Public Hearing
Attachment 1 - FY 2024-25 Draft Budget Document
Attachment 2 - FY 2024-25 Budget Option Worksheet
Attachment 3 - FY 2024-25 Draft Capital Improvement Program Page | 5 Phone No. (415) 899-8900
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Attachment 4 - FY 2024-25 Draft MVMCC Operating and Capital Budgets Attachment 5 - Fund Balance Projections for FY 2023-24 and FY 2024-25 Presentation
I.2. 3rd Street & Grant Avenue Mixed-Use (P203-056)
AB 2011 Objective Design Review, Tentative Map, & Density Bonus Hold a Public Hearing and consider adopting a resolution approving 3rd Street & Grant Avenue Mixed-Use, including 56 Multi-Family Dwellings, 1,735 square feet of ground floor commercial space, and associated improvements at 1212 & 1214 Grant Avenue (APNs 141-262-12 & -13) CEQA: Exempt ministerial project under AB 2011
Staff contact: Vivek Damodaran, Senior Planner, 899-8900 Staff Report - 3rd St & Grant Ave Mixed Use Project
Attachment 1 - Draft Resolution
Attachment 2 - Preliminary Eligibility & Objective Standards Response - May 20, 2024 Presentation
J. GENERAL BUSINESS
There are no agenda items.
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
There are no agenda items.
L. WORK STUDY SESSION
There are no agenda items.
M. ADJOURNMENT
If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Thursday before the Council meeting of June 11, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk
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