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City Council
Agenda
901 SHERMAN AVENUE
NOVATO, CA 94945
Tuesday, July 9, 2024 - 6:00 PM
Mayor
Mark Milberg
Mayor Pro Tempore
Tim O’Connor
Councilmembers
Pat Eklund
Rachel Farac
Susan Wernick
City Manager
Amy Cunningham
City Attorney
Gary Bell
City Council meeting are usually held each month on the second and fourth Tuesdays at 6:00 p.m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (415) 899-8986. Notification at least 48 hours prior to the meeting will enable the City to make reasonable accommodation to help ensure accessibility to this meeting.
The agenda is divided into three main sections and includes other categories covering routine business.
All references to “City Council” include those other agencies which may be listed at the top of the Agenda.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The Council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.
Supplemental Materials
Public Participation Options
Members of the Public may participate and provide public comments for the City Council as follows:
• Written public comments may be submitted via eComment. Written public comments received more than 3 hours before the start of the meeting will be distributed to the Council prior to the meeting.
Written public comments will not be read during the meeting. • In-person public comments may be made at the meeting, which are held in the Novato City Council Chambers located at 901 Sherman Avenue.
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The Mayor has the authority to rule any speaker out of order, including speakers during the Public Comment period, if the subject raised is not within the subject matter jurisdiction of the City Council, or during a public hearing or a general business item if the speaker is not presenting testimony or evidence relevant to the matter or if the speaker becomes disruptive to the proceedings and conduct of the meeting.
The Mayor also has the authority to order any person who willfully interrupts the meeting to be removed.
All persons are expected to conduct themselves with civility and courtesy at all times. All persons giving comments shall speak directly to the Council and address issues, not individuals. Personal attacks, cursing and outbursts from the audience in support or opposition to a speaker are not tolerated in order to foster an environment where everyone feels welcome to speak
A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL
A.1. Mayor for a Day will lead pledge
B. CLOSED SESSION ANNOUNCEMENT
C. CEREMONIAL MATTERS/PRESENTATIONS
C.1. Proclamation: Parks and Recreation Month
Proclamation
D. APPROVAL OF THE FINAL AGENDA
E. REPORTS FROM THE CITY COUNCIL & CITY MANAGER
F. PUBLIC COMMENT
All members of the public wishing to address the City Council are requested to submit a speaker card in advance to the City Clerk. (Please remember that all comment cards are PUBLIC RECORDS).
The Mayor will call the names of speakers from the cards. In addition to receiving comment from the public during the Public Comment period, the Mayor will recognize persons from the audience who wish to address the City Council on a particular agenda item at the time that item is considered by the City Council.
There is a three-minute time limit to speak although the Mayor may shorten the time based on the number of speakers or other factors. A speaker may not yield his or her time to another speaker.For issues raised during Public Comment that are not on the published agenda, except as otherwise provided under the Ralph M. Brown Act, no action can legally be taken. The City Council may direct that the item be referred to the City Manager for action or may schedule the item on a subsequent agenda.
G. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by a single vote of the Council. There will be no separate discussion unless specific items are removed from the Consent Calendar for separate discussion and action. Any Councilmember may remove an item from the Consent Calendar and place it under General Business for discussion.
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G.1. Waive reading and authorize introductions and/or adoption of ordinances by title only this is a standard procedural action so that the City Council does not have to read an ordinance aloud in its entirety.
G.2. Approve the City Council open and closed session meeting minutes of June 11, 2024
Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - June 11, 2024
G.3. Approve the closed session City Council meeting minutes and open session Joint City Council / City Council as Successor Agency to Dissolved Redevelopment Agency / Novato Public Finance Authority meeting minutes of June 25, 2024
Staff Contact: Laura McDowall, City Clerk, 899-8986
Minutes - June 25, 2024
G.4. Adopt ordinance 1716 amending Chapter XX of the Novato Municipal Code governing mobilehome rent control
Staff contact: Theresa Brown, Assistant City Clerk, 899-8900 Staff Report - Mobilehome Rent Control Ordinance Adoption Attachment 1 - Ordinance 1716
G.5. Accept the work as complete and authorize the City Manager to sign the Notice of Completion for the for the Diablo Ave / DeLong Ave Corridor between Novato Blvd & Reichert Ave project, CIP Project No. 22-003; Federal-Aid Project No. HSIPL-5361(031)
Staff contact: Gosia Woodfin, Associate Engineer, 899-8900 Staff Report - Diablo/Delong Notice of Completion
Attachment 1 - Notice of Completion
Attachment 2 - Location Map
G.6. Adopt a resolution authorizing the City Manager or their designee to execute Amendment No. 1 to Agreement 5489 extending the services provided by Municipal Resource Group, LLC (MRG) for continued assistance with the Human Resources Division for a not exceed amount of $40,500, bringing the total contract amount to no more than $94,500
Staff contact: Greg Canfield, Management Analyst II, 899-8900 Staff Report - MRG Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Draft Amendment
Attachment 3 - Scope of Work
G.7. Receive and file the City of Novato’s fourth quarter payment register report for the months of April, May and June 2024
Staff contact: Amy Phillips, Accounting Assistant II, 899-8900 Page | 4 Phone No. (415) 899-8900
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Staff Report - 4th Quarter Payment Register
Attachment 1 - Payment Register
G.8. Adopt a resolution authorizing the City Manager or their designee to execute an amendment to Professional Services Agreement 5535 with Teri Black & Co. by adding $98,400 for a total not to exceed $131,000 and modifying the scope of services for executive recruitments for the City Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Teri Black Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Draft Amendment with Scope of Work
G.9. Adopt a resolution approving and authorizing the Mayor to execute the City of Novato's response to the Grand Jury Report: “With Power Comes Responsibility - Youths under age 16 Operating Class 2 E-Bikes: A Safety Risk” and submit response to Marin County Grand Jury
Staff contact: Jim Naugle, Chief of Police, 897-4361
Staff Report - Grand Jury Response: E-bikes
Attachment 1 - Draft Resolution
Attachment 2 - Exhibit A - Draft Response
Attachment 3 - Letter to the Community
Attachment 4 - Grand Jury Report- With Power Comes Responsibility G.10. Adopt a resolution authorizing the City Manager or their designee to amend Maintenance Agreement 5474 with Marin Sanitary Services by adding $8,431 for the Recollect app for Street Sweeping Services for a total not to exceed $1,354,234
Staff contact: Emily Warne, Public Works Management Analyst II, 899-8900 Staff Report - Marin Sanitary Services Agreement Amendment Attachment 1 - Draft Resolution
Attachment 2 - Draft Amendment
G.11. Adopt a resolution authorizing the City Manager or their designee to negotiate and execute an Amendment to Agreement No 5479 with Coastland Civil Engineering, Inc. (Coastland) not to exceed $300,000 to continue private development engineering services ending on June 30, 2025, with option to renew for two subsequent fiscal years thereafter for a total of three years, subject to Council budget approval of future years Staff contact: Nicholas Nguyen, Director of Public Works, 899-8900 Staff Report - Coastland Agreement Amendment
Attachment 1 - Draft Resolution
Attachment 2 - Amendment
H. UNFINISHED AND OTHER BUSINESS
There are no agenda items.
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I. PUBLIC HEARINGS
Public Hearings are announced and advertised in advance to allow interested persons to make comments for, against, or otherwise, regarding a proposed project or decision. Anyone who challenges any hearing matter in court may be limited to only those issues raised at the public hearing described therein, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
I.1. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll as set forth in the annual Engineer’s Report for the San Marin Landscaping Assessment District A-81 and thereby levy the assessment as set forth therein for Fiscal Year 2024/25 CEQA: Exempt pursuant to Section 15301, Existing Facilities Staff contact: Emily Warne, Public Works Management Analyst II, 899-8900 Staff Report - San Marin LAD Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution No. 2024-049
Attachment 3 - San Marin Engineer's Report
Presentation I.1 -I.4
I.2. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll as set forth in the annual report of the Engineer of Work for the San Pablo Subdivision Landscape District A-03 and thereby levy the assessment as set forth therein for Fiscal Year 2024/25 CEQA: Exempt pursuant to Section 15301, Existing Facilities Staff contact: Emily Warne, Public Works Management Analyst II, 899-8900 Staff Report - San Pablo LAD Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution No. 2024-050
Attachment 3 - San Pablo Engineer's Report
I.3. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll for the Wildwood Glen Landscaping District C91as set forth in the annual report of the Engineer of Work and thereby levy the assessment as set forth therein for Fiscal Year 2024/25 CEQA: Exempt pursuant to Section 15301, Existing Facilities Staff contact: Emily Warne, Public Works Management Analyst II, 899-8900 Staff Report - Wildwood Glen LAD Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution No. 2024-051
Attachment 3 - Wildwood Glen Engineer's Report
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I.4. Hold a public hearing and consider adopting a resolution confirming the diagram and assessment roll for the Hillside Park Unit 4 Landscape Assessment District as set forth in the annual report of the Engineer of Work and thereby levy the assessment as set forth therein for Fiscal Year 2024/25 CEQA: Exempt pursuant to Section 15301, Existing Facilities Staff contact: Emily Warne, Public Works Management Analyst II, 899-8900 Staff Report - Hillside Park LAD Assessment
Attachment 1 - Draft Resolution
Attachment 2 - Resolution 2024-052
Attachment 3 - Hillside Park Engineer's Report
J. GENERAL BUSINESS
These items include significant and administrative actions of special interest and will usually include a staff presentation and discussion by the Council. They will be acted upon by a separate vote.
J.1. Receive a report on the status of the City’s roadway pavement condition Staff report: Nicholas Nguyen, Public Works Director, 899-8900 Staff Report - Pavement Condition Report
Attachment 1 - Presentation
Attachment 2 - Final Report
J.2. Receive and File Report on the Five-Year Forecast for the General Fund Staff contact: Carla Carvalho-DeGraff, Finance Director, 899-8900 Staff Report - 5-Year Forecast
Presentation
J.3. Receive a presentation on the results of the 2024 Community Opinion Survey conducted by Godbe Research
Staff contact: Amy Cunningham, City Manager, 899-8900
Staff Report - Community Opinion Survey Results
Presentation
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB’S) APPOINTMENTS This section is used by the City Council to make appointments to fill vacancy/vacancies on their Commissions, Committees and Boards.
There are no agenda items.
L. WORK STUDY SESSION
There are no agenda items.
M. ADJOURNMENT
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If urgent matters arise after the publication of the regular agenda, there will be an addendum. It will be posted at the referenced locations mentioned in the Affidavit of Posting by Friday at 5:00 p.m., the week before the meeting. Materials that are submitted to members of the City Council after the distribution of the agenda packet will be made available to the public at the time it is provided to the City Council.
AFFIDAVIT OF POSTING
I, Laura McDowall, certify that on the Wednesday before the Council meeting of July 9, 2024, the agenda was posted on the City Community Service Board at 922 Machin Ave in Novato, California and on the City’s website at novato.org.
/Laura McDowall/
Laura McDowall, City Clerk